rankinsupemeetingoct152010

8/8/2019 RankinSupeMeetingOct152010

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Rankin County Board of Supervisors 211 East Government StreetBrandon, MS 39042

Regular Board Meeting www.rankincounty.org

~ Minutes ~ Larry SwalesChancery Clerk

Friday, October, 15, 2010 9:00 AM Rankin Board Room

Rankin County Board of Supervisors Page 1 Printed 11/18/2010

Call to Order

9:00 AM Meeting called to order on October 15, 2010 at Rankin Board Room, 211 East

Government Street, Suite A, Brandon, MS.

.

Attendee Name Title Status Arrived

Jared Morrison Vice President Present

Wood Brown President Present

Greg Wilcox Supervisor District 3 Present

Walter Johnson Supervisor District 4 PresentJay Bishop Supervisor District 5 Present

Clovis Reed County Administrator Present

Larry Swales Chancery Clerk Present

Lemuel Adams Board Attorney Present

.

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INVOCATION

Board Attorney Craig Slay

I. PUBLIC COMMENTS AND RECOGNITIONNONE

II. CONSENT AGENDA

RESULT: ADOP TED [UNANI MOUS]

MOVER: Walter Johnson, Supervisor District 4

SECONDER: Greg Wilcox, Supervisor District 3

AYES: Morrison, Brown, Wilcox, Johnson, Bishop

1. APPROVAL OF THE FOLLOWING:

Financial Reports

A. Approve Claims Docket in the amount of $5,329,204.72

Those items found in the claims docket, to include but not limited to,contractual services, regular and recurring operating expenses,engineering services, additional legal services, etc., are found to bereasonable and necessary for conducting the countys business.

B. Acknow ledge receipt of Budget and Financial Reports for the month ofSeptember 2010

C. Approval to amend the Maintenance of Building and Grounds Budget forCapital Outlay in the amount of $25,500.00 for the purchase of a generatorfor the Justice Center

Appointments

D. Approval to reappoint Carl Edward Washington to the Southwest RankinFire District Board of Directors to serve until the term expiration date ofJuly, 2015


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Regular Board Meeting Minutes October 15, 2010


Grants and Resolutions

E. Resolution correcting a prior resolution establishing minimumrequirements for letters of credit protecting wearing course installationsfor subdivisions in Rankin County, Mississippi

F. Resolution commending Kathy Mumbower for 26 years of service to theRankin County Youth Court, Mississippi as a Department of HumanServices, Youth Counselor II I

Volunteer Fire Departments

G. Approval of additional support to Monterey Fire Station #2 at Greenfield topurchase a set of extrication tools consisting of a Spreader, Cutter, PowerUnit, Ram, Confined Space Cutter, Roll Cage and Hoses for a price not toexceed $18,400.00

H. Approval of additional support to Monterey Fire Station at Greenfield to

purchase an AED for a price not to exceed $7,800.00 (EMSOF Grant fundsw ill be used for the purchase of the AED)

Other

I. Approval of change in County Personnel Policy to correct page 17 under: LInsurance b) Life Insurance, Long Term Disability and Accidental Deathand Dismemberment under ii.- (Changes effective date from 30 days to 90days); correct page 18 under: c) Vision ii.- (Changes effective date from 30days to 90 days)

2. AUTHORITY TO ISSUE CHECKS:

Training Conferences and Dues

A. Authority to pay membership dues for Judge Tom Broome to the NationalCouncil of Juvenile and Family Court Judges in the amount of $195.00

B. Authority to pay annual membership dues to the Mississippi Association ofSupervisors in the amount of $2,025.00

C. Authority to pay registration fees in the amount of $175.00 each for JohnSullivan, Tim Canoy, Rickey McKenzie and Michael Reeves to attend the

International Association of Assessing Officers Fall Workshop on November18-19, 2010, at the Hilton Hotel in Jackson, Mississippi and pay any travelrelated expenses

D. Authority to pay 2011 membership dues for Judges Ken Fairly, JohnShirley, and Joshua McCrory in the amount of $200.00 each to theMississippi Justice Court Judges Association

E. Authority to pay the association dues to Middle Mississippi BuildingOfficials Association for Roy Edwards and four inspectors in the amount of$125.00 each

F. Authority to pay course fees in the amount of $25.00 each for Tab Turnerand John Maulding to attend the International Residential Codes Course tobe held at MEMA Building in Pearl, Mississippi on November 15-16, 2010

G. Authority to pay course fee in the amount of $25.00 each for Joel Sims andTommy Boykin to attend the International Residential Codes Course forField Inspections Course to be held at MEMA Building in P earl, Mississippion November 17-18, 2010

H. Authority for Judge Tom Broome to attend the Permanency Summit onNovember 2-4, 2010, in Natchez, Mississippi and author ity to reimburse formileage and meals

I. Authority for Judge Tom Broome, Paul Bowen, Kell ie Clark, Donna Smith,and Katie Mitchell to travel to Shreveport, Louisiana on October 20-21,


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2010 for an on-site visit of the Family Drug Court and pay any travelrelated expenses (All expenses will be eligible for reimbursement throughthe AOC's Family Drug Court Funds)

Advertising County Resources

J. Authority to advertise county resources in the amount of $40.00 for a fullpage ad in the 2010 P elahatchie Basketball Program

K. Authority to advertise county resources in the amount of $100.00 for thePelahatchie High School Basketball sign renewal

L. Authority to advertise county resources in the amount of $200.00 for theMcLaurin High School Baseball sign renewal

Other

M. Ratification of Recreational Grant payment to the B Club in the amount of

$18,439.00

3. AUTHORITY TO APPROVE THE FOLLOWING INVENTORY CHANGES:

A. Inventory Changes

4. AUTHORITY TO APPROVE THE FOLLOWING PERSONNEL RECOMMENDATIONS:

A. Approve personnel recommendations for the following: SheriffsDepartment - Ryan Neal Halbert (E911/ Radio Dispatcher) at Step 242;Gerrad Bacon -(Transfer from School Resource Deputy to Patrol Deputy)

5. RECORD VARIOUS DOCUMENTS TO BE MADE A PERMANENT PART OF THE MINUTES

A. Various Documents

1. a: Vardoc contract amendment for Rankin County Juvenile Justice Center (PDF)

2. b: Vardoc Correctional Risk Services Agreement for Inmate Medical Claims Management WithoutInsurance (PDF)

3. c: Vardoc Notice of Zoning Hearing Dollar General (Proof) (PDF)

4. d: Vardoc Notice of Zoning Hearing James Steadham (Proof) (PDF)

5. e: Vardoc Notice of Zoning Hearing Nancy Brewer Young (Proof) (PDF)

6. f: Vardoc Notice of Zoning Hearing Philippians Four Real Estate, LLC (Proof) (PDF)

7. g: Vardoc Veterans Affairs Monthly Activity Report for September 2010 (PDF)

6. NEXT SCHEDULE WORK SESSION MEETING WILL BE ON October 28, 2010 at 9:00 a.m.

III. JUDY FORTENBERRY, TAX COLLECTOR

A. Approval of year end report from Tax Collector: Insolvent and Delinquenttaxpayers; Listing of outstanding checks returned for insufficient funds;list of surrendered tags from October 1, 2009-September 30, 2010


MOVER: Greg Wilcox, Supervisor District 3SECONDER: Walter Johnson, Supervisor District 4


IV. JOHN SULLIVAN, TAX ASSESSOR

A. Authority to pay the 2011 Assessors & Collectors Association Dues for JohnSullivan in the amount of $750.00 which includes all registration fees forthe 2011 Annual and M id Winter Conferences


MOVER: Jay Bishop, Supervisor District 5SECONDER: Greg Wilcox, Supervisor District 3



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V. BRIGETTE HERRING, PURCHASING CLERK

A. Award bid for five (5) Warning Sirens


MOVER: Jay Bishop, Supervisor District 5

SECONDER: Greg Wilcox, Supervisor District 3AYES: Morrison, Brown, Wilcox, Johnson, Bishop

VI. CHARLES PARKER, COUNTY CONSULTING ENGINEER

A. Mangum Drive Bridge Slope Repair-Approval of pay request No. 1 in theamount of $71,524.12 to Thornton Construction Company, Incorporatedand authority to issue check



SECONDER: Greg Wilcox, Supervisor District 3AYES: Morrison, Brown, Wilcox, Johnson, Bishop

B. Henderson Road Improvements - Approval of pay request No. 2 in theamount of $82,187.37 to Thornton Construction Company, Incorporatedand authority to issue check



SECONDER: Jared Morrison, Vice President


C. Erlich Road Relocation - Approval of pay request No. 7 in the amount of$40,723.92 to Foshee Construction Company, Incorporated and authorityto issue check


MOVER: Jared Morrison, Vice President

SECONDER: Walter Johnson, Supervisor District 4


VII. CRAIG SLAY, BOARD ATTORNEY

PUBLIC HEARINGS:

Public Hearing for Buddy Hilliard Conditional Use Request (District 3)

Mr. Craig Slay, Board Attorney, opened the Public Hearing. Mr. James Robertsaddressed the Board in opposition to this Conditional Use Request. Mr. BuddyHilliard spoke in favor of this Conditional Use Request. Hearing no further publiccomment, Mr. Craig Slay closed the Public Hearing.

A. Act ion on Buddy Hil liard

This Conditional Use Request was granted w ith the following stipulations:

only family can occupy this mobile home, It must be skirted, Mr. Hilliardmust keep the grass cut along the road and he must allow the use of theprivate drive as a school bus turn around.

RESULT: ADOPTED AS AMENDED [UNANIMOUS]

MOVER: Greg Wilcox, Supervisor District 3

SECONDER: Jay Bishop, Supervisor District 5


Public Hearing for Ronald and Joni McClain Conditional Use Request (District 2)

Mr. Craig Slay, Board Attorney, opened the Public Hearing. Hearing no publiccomment Mr. Slay closed the Public Hearing.


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B. Action on Ronald and Joni McClain


MOVER: Wood Brown, President



Public Hearing for James Steadham Conditional Use Request (District 4)

Mr. Craig Slay, Board Attorney, opened the Public Hearing. Hearing no publiccomment, Mr. Slay closed the Public Hearing.

C. Act ion on James Steadham





Public Hearing for Amendments to Rankin County Zoning Ordinance and Zoning Map

Mr. Craig Slay, opened the Public Hearing. The following individuals addressed theBoard regarding the proposed zoning changes:Dr. Mary Merk, Dr. Homer Burns, Jim McDowell , John Sigman (General Manager ofPearl River Valley Water Supply District), Jennifer Hall (Executive Director of MSManufactured Housing Association),Gee Ogletree (Atty for MSMHA), Bob Morrow(Appraiser for MSMHA), Danny Moulder (on behalf of CMH Homes & FreedomHomes), Justin Peterson (General Counsel for State Street Group) and Scott Allen(Watermark Properties). Hearing no further public comment, Mr. Slay closed thePublic Hearing.

D. Action on Rankin County Zoning

RESULT: TABLED [UNANI MOUS]




Public Hearing for Rankin County Comprehensive Plan

Mr. Craig Slay, Board Attorney, opened the Public Hearing. The followingindividuals addressed the Board regarding Rankin County's Comprehensive Plan:

Jennifer Hall (Executive Dir. of MS Manufactured Housing Association), GeeOgletree (Attorney representing Ms Manufactured Housing Association), Dr. MaryMerk and Scott Allen (owner of Watermark Properties.) Hearing no further publiccomment, Mr. Slay closed the Public Hearing.

E. Action on Rankin County Comprehensive Plan

RESULT: TABLED [UNANI MOUS]




SET PUBLIC HEARINGS:

VIII. CLOVIS REED, COUNTY ADMINISTRATOR

A. Authority to publish Public Notice to conduct an open test of the DirectRecording Electronic Touch-Screen Voting Device for Rankin County


MOVER: Greg Wilcox, Supervisor District 3

SECONDER: Jay Bishop, Supervisor District 5



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B. Approval to adopt Memorandum of Understanding between Rankin CountyYouth Court and Region 8 Mental Health to provide treatment services forthe Family Drug Court Program and authority for President to sign (Allexpenses related to Memorandum will be eligible for reimbursementthrough the AOC's Family Drug Court Funds)


MOVER: Walter Johnson, Supervisor District 4SECONDER: Jared Morrison, Vice President


C. Approval of FY2010 Amended Budget





D. Approval to renew the following insurances: County Property withInsurance Associates through Southern Insurance Company in the amountof $96,280.00; Auto Insurance with Dean Kirby Insurance Agency throughthe Travelers Companies in the amount of $250,111.00; Fire ServicesInsurance with Wellington Associates through VFIS ofMississippi/ Louisiana in the amount of $161,944.00; General Liability w ithInsurance Mart through the Travelers Companies in the amount of$104,920.00 and authority to issue checks





E. Halloween will be observed on Saturday, October 30, 2010



SECONDER: Wood Brown, President


IX. OLD BUSINESSNONE

X. Executive Session

A. Motion to discuss the need to go into Executive Session





B. Motion to go into Executive Session to discuss Economic Development Prospects





C. Motion to come out of Executive SessionRESULT: ADOP TED [UNANI MOUS]



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D. Outcome of Executive Session

No action taken

XI. ADDITIONAL BUSINESS TO BE DISCUSSED

NONE

XII. Motion to recess until Thursday October 21, 2010 at 9:00 a.m.


MOVER: Jared Morrison, Vice President



This the 15th Day of October, 2010

WOOD BROWN, PRESIDENTRANKIN COUNTY BOARD OF SUPERVISORS

LARRY SWALES, CLERK OF THE BOARD