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Reaching the Next Level of Accountability: Implementing District Data TeamsImplementing District Data Teams

Presenters:Linda Romano, Director of Professional DevelopmentSteve Estepp, Executive Director of K-12 Curriculum & Instruction

Instructional Data Teams

Data T School Data TeamsTeam

NetworkNetwork

District Data Teams

Why the Data Team Network?

It provides a structured process for sharing and managing the work.

It ensures articulation and alignment at every level of the school district.

It serves as the vehicle for monitoring student results, teaching strategies, and providing leadership support.

Data teams are small, grade le el department What are Data

Teams?

grade-level, department, course-alike, or organizational teams that examine student Teams?

work generated from a common assessment. Data

team meetings are team meetings are collaborative, structured,

scheduled meetings that focus on the effectiveness of teaching on the effectiveness of teaching

and learning.

What do Data Teams do?Teams do?

Collect & Chart Data

Analyze Data to

#1

Prioritize Needs

E t bli h SMART G l

#2

Establish SMART Goals

#3Select Specific Strategies

#4

Determine Results Indicators

#5

Monitor and Evaluate Results#6

Collect & Chart DataCollect & Chart Data

Analyze Data to

#1- Examine student data to identify trends, t th d/ f Prioritize Needs

E t bli h SMART G l

#2strengths, and/or areas of concern

- Chart the performance of students from one year to the next over time


#3- Chart the percentage of students who demonstrate understanding of the concepts

Id tif Select Specific Strategies

#4

-Identify gaps among subgroups


#5


Collect & Chart Data Analyze Data to Prioritize Needs

#1 #2- Identify areas to celebrate and the adult actions th t t ib t d t th f

E t bli h SMART G l

that contributed to the performance

- Identify areas that have greatest potential for growth

U th d t t f Establish SMART Goals

#3

-Use the data to focus on curriculum, instruction, or assessment realities that may be contributing to d t ltSelect Specific Strategies

#4

data results-Determine which school practices have


#5

an influence on data

results


Collect & Chart Data Establish SMART Goals

Analyze Data to


#1 #3- Specific student group and/or specific content kill d li tiPrioritize Needs

#2skills and application

- Measurement tool

- Current reality and desired outcomes

- Review and revision of these goals as needed

Select Specific Strategies

#4


#5


Collect & Chart Data Select Specific Strategies

Analyze Data to

Select Specific Strategies

#1 #4- Brainstorm strategies that could be i l t d t hi lPrioritize Needs

E t bli h SMART G l

#2implemented to achieve goal

- Strategies may include classroom assessments, prioritizing curriculum resources, staff development, and Establish SMART Goals

#3

resources, staff development, and program changes

- Identify previous or current strategies that have been most successful successful

-Identify practices and activities that

should be Determine Results Indicators

#5

discontinued


Collect & Chart Data Determine Results Indicators

Analyze Data to


#1 #5- Implement the strategies identified in step #4

Prioritize Needs

E t bli h SMART G l

#2 - Specify the effective learning that will take place

D t i h th th Establish SMART Goals

#3

- Determine whether the strategies being implemented are having the desired effect

D id if t d t Select Specific Strategies

#4

- Decide if students are meeting the goals

established in step #3


Collect & Chart Data Monitor and Evaluate

Analyze Data to

Monitor and Evaluate Results#1 #6

- Determine how you will monitor implementation f th t t iPrioritize Needs

E t bli h SMART G l

#2of the strategies

- Create your monitoring plan

-Consider one of the following in Establish SMART Goals

#3

gyour plan: (1) impact on student behavior; (2) impact on adult behavior; (3) ability to make

midcourse corrections; (4) Select Specific Strategies

#4

( )monitoring cycles

- Evaluate the results


#5

results

Instructional Data Teams

Data T • Look at all students in

grade level or common course

Team Network course

• Set the directional course for grade level or common

Networkfor grade level or common course

• Led by teachers; members are teachers

School Data Teams

Data T • Look at entire school – all

students in that schoolTeam

Network students in that school

• Set the directional course for the school

Networkfor the school

• Led by principals; members are from school SIP team

District Data Teams

Data T • Look at entire system – all

students and all schoolsTeam

Network• Set the directional course for the entire district

Network

• Led by district directors; members are principals and members are principals and other CO administrators

Sample ActivitiesDistrict Data Teams • Monitor and adjust the

pDistrict Data Teams

implementation of the district’s continuous improvement planimprovement plan

• Monitor, analyze, and share each b ilding’s share each building’s progress towards reaching district goals

• Share and disseminate best practices throughout the best practices throughout the district

Sample ActivitiesSchool Data Teams • Develop a school

pSchool Data Teams

improvement plan that focuses on student achievement and is aligned achievement and is aligned to the district plan

Collects and anal es • Collects and analyzes student data to monitor the school’s plan

• Sets expectations for and monitors work of monitors work of instructional data teams

Sample ActivitiesInstructional Data Teams • Share instructional

pInstructional Data Teams • Share instructional

practices, successes, and challenges

• Identify and discuss adult actions that contribute to improved student achievement

• Construct learning activities connected to standards,

l d d dgoals, and student data

Three-Year PlanYEAR #1

B i i t B li

• All principals and school teams were trained in the data team process

Beginning to Believe• Instructional and School Data teams were established in every school

• Conversations centered around assessment data

• Data team members began to use Data team members began to use assessment data to collaboratively plan instruction

• Data team members identified and • Data team members identified and practiced the use of high-yield instructional strategies

D t t l d th i t d l•Data teams explored the six-step model


Refining Our

• Data teams followed the six-step model

• Data teams set up a system of Refining Our Implementation and

Expanding Our Vision

Data teams set up a system of accountability to model and monitor the six-step process

• Data team members collaborated and • Data team members collaborated and developed strategies and interventions for struggling learners

D t t th d id f h t • Data teams gathered evidence of what is working and what is not working and responded as needed

• Principals monitored the effectiveness of data team work and provided feedback on results

•Data teams began to consider 21st

century instructional design

• Data teams raised expectations Three-Year PlanYEAR #3

E b i th J

• Data teams raised expectations, narrowed the focus, and refined instructional strategies to meet the needs of all learners

Embracing the Journey• Data teams implemented the RTI framework

• Data team members supported students in monitoring their own progress

• Data teams began to develop scoring Data teams began to develop scoring rubrics to support collaborative grading

• Data team members engaged in differentiated coaching and modeling to differentiated coaching and modeling to enhance their professional growth

•Data teams sustained the effort and b dd d th i t d l i th embedded the six-step model in the

culture


E b i th JEmbracing the Journey • Data team members sought opportunities to share what they had learned, learn from other teams, and celebrate successes

• Data teams focused on 21st century instructional design

• District administrators participated in monthly district data team meetings to monitor progress and share evidence of continuous improvement plan continuous improvement plan implementation

The District Data Team ModelThe District Data Team Model

Sample District Data Team Model:•The monthly administrative team meeting and monthly principals’ curriculum meetings will be consolidated into one monthly meeting.•This meeting will be held on the second Thursday of each month beginning at 8 a.m. and concluding at 11 a mconcluding at 11 a.m.•The structure of each meeting will be as follows:

•1st Hour: Operational meeting•2nd Hour: District data teams•3rd Hour: Elem./Sec. curriculum meeting

•All administrators will participate in the 1st and 2nd hour; only building administrators will be required to participate in the 3rd hour.There will be an expectation that administrators actively participate and come to meetings •There will be an expectation that administrators actively participate and come to meetings

with requested data/information/artifacts.•Assistant principals will be required to attend the monthly meetings. One assistant principal at the high school level will remain at the building on a rotating basis.

Sample District Data Team Structure:

Cabinet / District Directors

District Data Teams

Pre-K-5 Teams (divided into 3 groups)Middle School TeamHigh School Team

Other administrators will select a team in which to Other administrators will select a team in which to participate based on monthly agenda topic(s).

Data Team Leaders & Principals

Building Data Teams


Cabinet / District Directors Key Tasks

District Data Teams

•Develop the detailed monthly agenda for the district data teams’ work sessions to include information/data principals need to


Other administrators will select a team in which to

information/data principals need to bring and activities to be completed.•Lead district data team work sessions (each director will be assigned a data team to lead)Other administrators will select a team in which to

participate based on monthly agenda topic(s).


assigned a data team to lead).•Collect and share data/information from district data team work sessions at Cabinet/CO Director meetings.Plan next steps (i e additional

Building Data Teams

•Plan next steps (i.e. additional support, professional development) at the district level to ensure consistent implementation of district initiatives in all buildings/departmentsall buildings/departments.


Cabinet / District DirectorsKey Tasks

•Collect and analyze

District Data Teams

•Collect and analyze data/information/artifacts/supporting evidence related to the implementation of district initiatives.

•Example Topics:Pre-K-5 Teams (divided into 3 groups)

Middle School TeamHigh School Team


•Example Topics:•Math Instruction•PBL•Grading Practices•Middle School Other administrators will select a team in which to



Middle School Alignment•Social Studies Needs Assessment•Student Housing

Building Data Teams

Student Housing•Student Fees•Literacy intervention

•Identify needs, concerns, issues related to implementation at the related to implementation at the building level.•Collaborate and plan next steps to ensure the most effective implementation of key initiatives.p e e tat o o ey t at es•Determine additional data/information to collect for continued discussions.


Cabinet / District Directors

District Data Teams

Key Tasks

•Ensure implementation of Action Steps in the Continuous



Steps in the Continuous Improvement Plan at the classroom level.

•Example Action Steps:•CFAs / Assessment Other administrators will select a team in which to



•CFAs / Assessment Results•21st Century Skills•RTI Framework•Instructional Design

Building Data Teams

•Instructional Design•Differentiation

•Identify building needs, concerns, issues related to the implementation of CIP Action Stepsof CIP Action Steps.•Collect building/classroom level data related to Action Step implementation.•Discuss and plan instructional •Discuss and plan instructional practices and intervention strategies using the collected data.

What Tools do you Need to Implement the Data Team Network?

TRAININGTRAININGPROTOCOLSPROTOCOLSFRAMEWORK


TRAININGTRAINING• Develop an understanding of the data team model• Learn the six-step data team process and what it looks like in action• Learn the six-step data team process and what it looks like in action• Build a conceptual understanding of how data teams operate and function in a classroom, school, and district• Identify the roles and responsibilities of data team leaders and members• Identify the roles and responsibilities of data team leaders and members• Research high-yield instructional strategies most effective in enhancing student achievement• Learn about and create effective formative and summative assessments• Learn about and create effective formative and summative assessments


PROTOCOLSPROTOCOLS• Define high quality instruction in the school and district• Develop a process for classroom walkthroughs and instructional rounds• Develop a process for classroom walkthroughs and instructional rounds• Establish expectations for data teams• Establish meeting formats & team structures• Develop a communication procedure to share work with other data teams • Develop a communication procedure to share work with other data teams, building leadership, and district leadership


FRAMEWORKFRAMEWORK• Develop templates and forms for data team leaders and members

• Data Team Action Plans• Data Team Action Plans• Agenda worksheets• Meeting Notes & Minutes• Data Team Member Self Assessment• Data Team Member Self Assessment

Reaching the Next Level of Accountability: Implementing District Data TeamsImplementing District Data Teams

PresentersLinda Romano, Director of Professional DevelopmentSteve Estepp, Executive Director of K-12 Curriculum & Instruction

Presenters:

Steve Estepp, Executive Director of K 12 Curriculum & Instruction

linda romano@hboe orgContact:[email protected][email protected]

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