reaching your full potential with the oracle epm suite
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TRANSCRIPT
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REACHING YOUR FULL POTENTIAL WITH THE ORACLE EPM SUITE Doug O’Keefe Vice President, Partner – EPM Practice Crown Partners
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Whenever companies start a new project, the project plan looks something like this:
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By the time you reach go-live (months after the original due date), it looks more like this
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Let’s take a closer look at company that was so overcome with managing change in their business that they couldn’t change the systems used to manage it
They couldn’t reach their FULL POTENTIAL with the Oracle EPM Suite
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Financial Systems 1994
Hyperion Enterprise
(1994)
• State of the Art solution in 1994
• Limited to Entity and Account dimensions.
• Utilized for Planning & Reporting
• Extended to support other business views
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Financial Systems 2004
• Scalable, stable consolidation solution
• Custom dimensions available but under utilized
• Planning processes migrated to HFM
• Enterprise account & entity structures still in use
Dimensional Structures
from Enterprise
Hyperion Financial Management
(2004)
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Financial Systems 2006
• Allocations in Essbase
• Objective: 20-25 drivers to move costs
• Grew to 200+ in one year
• “Go to” solution for management reporting
• Enterprise account & entity structures still in use
Dimensional Structures
from Enterprise
Hyperion Financial Management (2004)
Essbase (2006)
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Financial Systems 2008
• Hyperion Planning introduced
• Added custom dimensionality to support new reporting requirements
• Enterprise account & entity structure still in use
Dimensional Structures
from Enterprise
HFM
(2004)
Essbase (2006) Hyperion Planning (2008)
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Financial Systems 2009
• Allocations Engine (Essbase/Planning)
• 500+ allocation drivers (revenue and cost)
• Maintenance nightmare
• Dimensionality overlaps result in run times that are less than optimal Dimensional
Structures from
Enterprise
HFM (2004)
Essbase (2006)
Hyperion Planning (2008)
Allocations Engine (2009)
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Financial Systems 2010
Oh no …
HFM
(2004)
THE NEXT REQUEST
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Sound familiar?
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Technologies & Tools
2 5 ALL
Cos
t of
Ow
ners
hip
This is what we think we are buying
More technology
= Lower TCO
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Cos
t of
Ow
ners
hip
This is what happens though
WHY? Technologies
& Tools 2 5 ALL
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Technology doesn’t solve problems Technology ENABLES problem solving The GOOD news … All of the technology is there, we just need to be strategic in how we implement it
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So How Do We Get There?
OR
✔
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• Change Management
• Governance • Process Control
• Audits • Automation • Management
Support
Deploy EPM as a STRATEGIC INITIATIVE
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Governance Change
Management Communications
Step 1 – Establish a Strong Foundation
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Governance Change
Management Communications
Policies, roles, responsibilities, and processes to GUIDE, DIRECT, and CONTROL how to use technology to accomplish business goals
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Change Management Governance Communications
Change means breaking and reforming relationships with things we care about.
Loss of control during the change process is extremely costly.
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Change Management
Compliance
Or Commitment?
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Communications Change
Management Governance
We all say it’s important Put a program and schedule in place to ensure it happens on a regular basis
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Governance Change
Management Communications
Step 2 – Incorporate a Methodology
Project Management and Methodology
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Foundation (Governance, Change Management, Communications, Project Management, Methodology)
Step 3 – Qualify the Areas to Attack Warning: This DOES NOT say “Choose the Technologies and Tools” to implement
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Root Cause Analysis • TCO too high – too much to manage • Systems aren’t 100% in line with business – requires offline
work • Inconsistencies in answers – no common data store and
inconsistent data • No time for analysis, too busy creating spreadsheets and
reports – no standardized reporting
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Root Cause Issue
Issues to Resolve Technologies to Implement
Too much to manage
• Improve automation • “Right size”
applications
• DRM • Essbase Studio • ODI/FDQM • Scripting
Offline work required
• Implement right tool for right job
• HFM • Planning • Essbase
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Root Cause Issue
Issues to Resolve Technologies to Implement
Inconsistent data • Common data source with common ETL
• Operational Data Store • Data warehouse • ODI/FDQM • DRM
No standardized reporting
• Segregate management and operational reporting
• Standard reporting package
• Financial Reports • OBIEE • SmartView
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Foundation (Governance, Change Management, Communications, Project Management, Methodology)
Step 4 – Layer in the Technologies
Normalized Dimensionality (Financial Data Mart, FDQM, ODI and DRM)
Planning Essbase HFM
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Foundation (Governance, Change Mgt, Communications, Project Mgt, Methodology) Normalized Dimensionality (Financial Data Mart, FDQM, ODI, and DRM)
Oracle Applications (Planning, HFM, Essbase) Reporting and Analysis (Financial Reports, OBIEE, SmartView)
Executive Dashboards Standard Reports Ad-hoc Analysis Hierarchy Management Lower TCO
Reaching Your Full Potential with the Oracle EPM Suite
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OK … That sounds like a LOT OF WORK How do I get everyone on board?
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Different Views for Different People
• Systems Architecture • Higher Level • For Technical Management
• Technical Architecture • Higher Level • For Technical Management
• User View • How’s it work for me?
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Foundation
OD
S
Financial Data Mart
HFM
Planning
Essbase
Standard Reports
Management Reporting
Ad Hoc Analysis
Systems Architecture
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Foundation
Financial Data Mart
OD
S
HFM
Planning
Essbase
Standard Reports
Management Reporting
Ad Hoc Analysis
ODI
DRM
Financial Reports
OBIEE
Smart View
ODI
FDM
Essbase Studio
DRM
Technical Architecture
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Foundation (Governance, Change Mgt, Communications, Project Mgt, Methodology)
OD
S
Financial Data Mart
Business Engines
Consolidations Planning & Budgeting Workforce
Planning CapEx Planning Project Planning
Cost Assignments
Management Analytics
Operational Analytics
Other Analytics
User View
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Management Analytics • P&L Reporting • Product Profitability • Market Profitability • Balance Sheet Analysis • Cash Flow Analysis • KPIs • Organic Growth Analysis
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Operational Analytics • Expense Detail • Drill through to GL transaction level • Cost Center / Department Spend Analysis • Revenue Analysis • OPIs • Cost Assignments (so accurate it’s not an allocation)
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Next Steps? • Essbase Analytics Link (EAL) • Financial Close Management • Strategic Finance • Profitability and Cost Management • Exalytics
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Next Steps? • Essbase Analytics Link (EAL) • Financial Close Management • Strategic Finance • Profitability and Cost Management • Exalytics
They are all possible
because there’s a strong foundation in place to
facilitate their incorporation
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Conclusion • Build a solid foundation • Focus on the issues – not just the apparent problems • Layer the technologies after you understand the root cause of
the issues • Know your audience • Think long term
Reaching Your Full Potential With The Oracle EPM Suite
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Thank You! Doug O’Keefe Vice President, Partner – EPM Practice Cell: 615.516.9955 [email protected]