Normal errors

1. I need some assistance please. We have recently began recieving the error message F5 506 - G/L Account is not defined for company code when attempting to drill down on logistics documents for one particular vendor. The vendor invoice is paid monthly and there are cross-company charges paid on the invoice. It happened on one months invoice payment, then it did not happen on the next months, then it happened for the next 2 invoices that were paid. I cannot find anything related to this on SAP websight for notes. It started after we upgraded from 4.7 to 6.0 We do not run the new G/L. The account that is says is not defined for the company code is not defined for that company code and should not be. It never has been defined for that company code. Any assistance is appreciated.

Thanks very much for your response. The issue was with the tax account which someone changed for the output tax code in Pre-Prod. The culprit for the whole silly issue was basis guys opened the client for some purpose and forgot to close it back. Meanwhile some tester went and changed the output tax account which led to all this confusion. So its not a issue at all.

2. This account is no way determined in the billing document. The GL shown in the error message is not maintained in Co code as it should not be. This GL is only relevant for a diff co code. We are doing a billing in a orgn XXX and co code XXX which is completely diff. The udnerlying pricing procedure do have the account ZAB (for which the GL is assigned) but only statistical. There are no cond records maintained. In Acc Det analysis we are just getting the reve account.

Strangely we are geting this error only in Pre Prod, while the same config exists in Prod and everything is OK. The Acc det tables got updated (VKOA) recently for changes, which in no way is concerned with this GL. Anycase we did try deleteing this account maintenance for the sale orgn XXX but still we are getting the same error.

Check VF03 ? Account Determination Analysis, review all the details. This will show the determination. > > Next time, please send more details. Is the GL a BS/PL account, is it used for revenue or AR posting?

3. Hi, I am trying to update the FSV in DEV environment. Once I saved the change, the TR box pop up and I select my Transport Request number and then the following message shows up, any expert has any idea how to resolve it? > > Structure was not saved due to error when order was changed. > Message no. FE740 > > Diagnosis > The entries for the financial statement version that you want to save could not be included in the order you selected.

> > Possible reason: > The order you entered when you saved your data for the first time no longer exists or has already been released. > > > Procedure > The changes you made since saving for the first time could not be saved. > Exit the maintenance of the financial statement version and make the changes that you lost again.

Check your transport to make sure it still exists. Looks to me that your transport is no longer available to use. Try creating another transport request.

4. I have a question for you and wonder if you have dealt with this issue before. One of our clients wants to send billing invoices electronically (in PDF format) to their customers.

The issue is not the sending of billing invoices electronically. The issue is that some customers require a signed receipt attached to the invoice. I'm not sure if this can be achieved by standard SAP. The billing invoice is derived from the sales order but I'm not sure on where to store the receipts so they can be automatically linked to the invoice when it gets billed electronically.

I suppose the signed receipt is a confirmation or approval!!! What information has to appear on the receipt? Are you sending the PDF form directly from SAP or are you creating the PDF from your computer and the sending the PDF form to the customer.

If it is within SAP, and it is for all customers then get the developer to add a LAST PAGE to your PDF smartform and upload the electronic signature. Else create a new SD output type, smartform and upload the electronic signature.

you could potentially attach the document to the sales order and get it from there depending on the timing (is the invoice generated before the signed delivery docket is retunred?). Roy is right, this is an SD question.

5. How to add more fields to the available characteristics list in report painter? I want to add new field to report painter, this field not on table

6. User posted an invoice using transaction MIRO (electronic invoice in Brazil) and needed to reverse it using MR8M. > > Now, the user wants to repost the same vendor invoice but SAP does not allow, appearing the message: > > J1B_NFE 021: DB error: update of NF-e record with key 0000010483 > > is there any correction to make, any configuration or OSS note??

Bom Dia Amarildo, The message looks like it is coming from the program you are using to download the invoice (Nota Fiscal) and not from SAP transaction MIRO. It looks to me that the key 0000010483 is in the file received from your vendor. Try posting the invoice manually to transaction MIRO and let me know if it works. p.s. i spent 3 years on SAP projects in Brazil and didnt see this before with MIRO.

1. this is my issue 'balance of COGS a/c is credited instead of debit' please send solution for this issue as soon as possible.

Payment blocks

1. SAP config allows to place different kind of payment blocks. Some are SAP delivered and have the option to define basing on business requirement.

Coming to your question on difference between A and P payment blocks, A is meant for blocking from making payment and P is meant for price variance.

You can use OMR9 trsansaction to know more on this payment block signs.

2. i have a problem to assign in Mass the company code to a list of user (200 users). I've tried to do that from the SU10, after the execution the log give that the assignment is committed, and the company code is modified for each user. I checked the company assignment in each user but nothing is modified .. i have always the old one.

3. When I am configuring the "Specify Intervals and Posting Rules" an error message is populating as "Company code NO01 is not defined Message no. F5 165". NO01 is company code is not at all related to our co.code.

go to entreprise struture create the c.code assign it to the controlling area then proceed with intervals and post rules

1. I've already set the option "functional area permit". And assign functional area in OB58. And I posted some accounting documents with the functional area set in my FSV already. However, when I ran F.01, the expected value didn't show. Why?

2. For the documents i am creating and parking using FV50 transaction, the > substitution rules fails... I have created a substitution step assigning a > constant value to doc header text. this field is getting updated when the > document is posted but for Parking documents it fails... May I know if the > standard SAP's behaviour is the same.

You can use user Exit also to fullfill your requirement, in which case you require an ABAP person to write a program for you.

You can use user Exit also to fullfill your requirement, in which case you require an ABAP person to write a program for you.

Automatic Payment Program1. The funcional group has trouble with Tx f110 when click on payments or proposal, getting

the message log could not be found. As a SAP Basis what should I configure in the system??? I have not modify anything.

Which are the steps they are following?? have they marked in the parameters for the proposal that a log should be generated and the vendors you need the log?

I also have seen this message when the log is deleted... is it an old proposal? have they run the restructure process or maybe they selected the option "delete output" for the payment...

as you can see we need more information....

Try looking under FI12.

2. I am using F110, on the tab of Print Out / Data Medium, I am facing one > error that is " Variant ABC has not been created for program RFFOUS_C > Message no. F0059" > > > > Can any one tell me how to create the variant for F110 program ? > >

3. With all of your help I am able to create the variant. I am very new to APP > F110, Kindly let me know 1 ) what could be the use variant ? 2 ) If I have > 10 vendors some of them are related check and some RTGS randomly ordered. > How system exactly will match to which are RTGS vendors and which are check > ? or How can I achieve this ?

You must be aware that Automatic payment programming is accomodative to your using more than one house bank ( and account ID ) and also to using more than one payment method ( primarily acceptable to your country and you adopt one or more such methods for your company code ). You can also prioritize your house banks for making such payments.

Let us assume you want to pay different vendors from different house banks and you could create different variants for issuing checks from appropriate house banks ( do you remember that you entered house bank, account ID and Checklot details in the variant(s) you created?) . Doing so lets you run Automatic Payment Program in a single run ( for many vendors and (many company codes within a country ) ) releasing checks from more than one house bank , as required. You create variants for this purpose. Is it not a time saver?

if you are using the clssic payment proram just go to f110 simulate the parameters and save

if you are using payment medium workbench pls go to obpm4

1. 1. I want to create an installment method payment term whereby my customer pays 50% as Advance Payment & 50% Net 45 days. How to configure the 50% advance payment term in OBB8 as system does not take negative days say -1 . I have created Z100 as 50% Advance Payment & 50% Net 45 days, Z101 as 50% Adv Pyt and Z102 as 50% Net 45 days in OBB8 and then assigned the same in OBB9 to Z100, 1, 50%, Z101 and Z100, 2, 50%, Z102. But the payment terms Z101 should be having -1 days instead of 0 days. How to configure this or achieve the payment term of advance payment?

2. My purpose is that during FB70, I should get a warning message that advance payment has not yet been received for this customer having this installment payment term Z100. It should not let me post the invoice unless 50% adv pyt has been received. At present we are not using Down Payment functionality. But I assume that without the Down Payment functionality the same cannot be achieved. Please confirm this.

2. Completing a payment proposal whereby the relevant open items are coming up as exceptions due to error message 006 – ‘No valid payment method found’. The vendor open items are all accounting documents derived from MIRO invoice documents. The payment method field on the vendor line item is not populated but the relevant vendor master data record does have its payment method field populated with ‘T’ (telegraphic transfer). Expectation is that such entries should be processed as normal via F110 proposal. > > On the proposal log, nothing further to identify the root cause or further information supporting Error 006 in the exception list. Relevant documents in the log state item is due. > > Request assistance as to why such open items incur this error message. > > Checking many other vendors that we pay via MIRO processing, they too do not have their open item payment method field populated yet no problems paying via F110. Configuration re Country & Payment Method exists as per FBZP / OBVCS / allowed currencies (left blank re all currencies).

I would do three things here. 1) look at the configuration of payment method T for the country and see what is actually needed (such as vendor address, or vendor bank details); then 2) check the vendor master record to make sure you have these required data; and finally 3) click on all three options in the Proposal Log and re-execute the proposal. Usually you should see a little more information on the error message that points you towards what is missing.

Bank Accounting4. When my user tries to do FF677 SAP is giving the following error messege

"Bank account number not unique" Diagnosis: The bank account with the folowing data bank key 140101 account no 051020049212 currency usd

is entered in several house bank accounts in the house bank directory. Have tried under FBZP Bank determination but kind find duplicates

I think that what the message means is that Bank account (not Bank Key) should be unique in the company codes... have you checked if the bank account is configured in other company code?

5. We went live a couple of days ago with 20 countries at the same time, we are facing some delays when uploading Electronic Bank Statements with FF_5 transaction because some business transaction codes are missing in table T028G. We have to do configuration in 100 client, move transport and then re-upload statements but some time this process because a lot of approvals are needed takes from 1 to 2 hours just because 1 business transaction code misses. This is normal because banks always create new codes but > Is it possible to make transaction S_P00_07000249 as modifiable in productive the same way as you can do with transaction OB52 or OB58 ? Does anyone has a suggestion?

You could also add external transaction UNALLOCATED to table T028G, create one line for incoming and one for outgoing transactions, using posting rules that credit/debit a generic clearing account. That way all transactions get posted and you don't need to reload. After the upload you will still get a list of unallocated transactions that you can use to update table T028G the traditional way.

6. I am trying to create an Italy Vendor. In Bank Data, I am entering Bank Country as " IT", I am also entering Bank Key and Bank Account but I am not able to save. The error message is " Enter Bank Control Key ". When I am entering bank Control key as "1 or 2", I am getting error message as " Bank Control Key contains characters not permitted ". When I enter bank control key as "02" I am getting error message as " Bank Control Key must be one character". Even alphabetic characters are not accepted by the system. Can somebody suggest the way to Create an Italy Vendor ?

control key for italy identifies if it is a paying account or saving account.

if not relevant for your business go to oby7 and unflag check bank data

Controlling7. While mannual reposting of primary cost through kb11n. I am facing error.

Balancing field "Profit Center" in line item 001 not filled.

becoz profit center is balancing field in document splitting. but i want to do some manual reposting from one cost center to other cost center.kindly guide me.

8. Dear Expertise, I would like to set up the substitution during G/L entry for those cost elements account. I know that I need to use the exit method but it seem not working upon my set-up. Can anyone help me?

Detail: We input the 'PERNR' field which is bascially the employees number and would like the entry to automatically default the cost center base on the employees number we input. In this case, base on the user input of 'PERNR', the exit will check in the SAP table PA0001 to get the cost center and default it in the cost center fields. Exit used 'RGGBS000', is this correct?

9. My customers is looking to produce daily cost reports for indiviual rigs and groups of rigs. I have a concept of using internal orders as a cost collector and settle to a cost center, etc,. My question is would this add too much overhead to be practical for say 200 rigs for month end closing?

Wouldnt you have at least one cost center for each rig? If yes, just run a daily report on this. I guess you could use an internal order for this but i would be looking at using a statistical one.. actually, i really dont know enough to give my opinion so just use that as food for thought.

COPA

1. In KEA6 I have only created five new value fields (User defined). I have assigned them in PA Transfer Structure in FI. I wanted to transport them to Quality and Production systems.

In KE3I i selected the operating concern and created two Transport requests, (Customizing & Workbench) and upon executing the Operating concern object, it gives me a list of Objects to be transported.

What all should i select to transport the value fields. I do not want to ovewrite anything in the target systems except wanted only the new value fields to be made available in the target system.

Is that correct if i select only the "ABAP Repository Objects" and the "Structures : Basic settings".

Foreign Exchange Rate

1. Is it possible to post a document(AR Invoice) with FB01(debiting foreign debtors GL and crediting Revenue Account) in foreign currency and at the same time specify a fixed rate?

> Would the same be possible that when the payment is received, that the posting will be in the same foreign currency and enter the same fixed rate. > Does the foreign debtor GL account has to be in local currency or be managed in foreign currency e.g USD only. Will these GLs also be included in the foreign currency valuation?

> > Will this interfere with other kinds of posting, especially in the AP and GL that foreign currency is posted to and the exchange rate used is the one maintained on a daily basis in the currency.

1. yes, you can post using a forex rate when posting the invoice. 2. Depends on how the deposit was made and what currency your account is in. The posting in 1 will convert ot local currency so if the deposit was for a preagreed amount (outside of SAP) then the 2 local currencies would be the same. If not it will need to go to a FOREX gain/loss account.

Check how te bank will receive the posting and what will show on the bank statement.

Use transaction code F-02 to post your foreign currency transactions , you can define the exchange rates for a translation date or you can key in exact values.please try,

2. I have many PO. in PO exchange rate is 1 EUR = 3.595 MYR. but in current rate in OB08 : 1 EUR = 4.591 MYR. when MIGO, the exchange rate that get in MIGO is 3.595, but i don't check the exchange rate fixed in PO. when i try to create other PO, i change exchange rate in PO to 4. then i do MIGO, the exchange rate thay used is 3.595. How i should check this ?? How to check the setting relation between MIGO, exchange rate, and PO ?? Please help me...

3. I have a problem with an Invoice. We had to reverse and repost a invoice and like to create a new invoice via vf02 etc. > but here we faced a problem. Because the former invoice date was in march and now we have to post it in may, but the amount has to be the same. But in vf02 the exchangerate field is not editable. To you have any suggestions?

4. On consolidation of UK and foreign affiliate accounts in SAP, we have > experienced a large unrealised gain through the profit and loss account. As > this is unrealised, unded local UK GAAP we will report this through the > STRGL and therefore want to remove this gain from the profit and loss > account. Please can you advise what the best way is to remove the gain and > how we can prevent this monthly unrealised gain/loss hitting our profit and > loss account?

Check the GL account postings in which you are getting a big amount of unrealised gain or loss, if you have posted any MJE's in both local and group currency or if have ever posted foreign exchange revaluation unrealised gain or manually. You should find such posting in those GL accounts.

If you can not rectify those postings than run the FX revaluation for every period. There is an indicator in the FX reval transaction which will, if checked, allow you to run the revaluation only for selected period's postings.

1. I am end user for SAP product and little knowledge about its tech term.

From the F.05 run I notice that the forex loss/ gain for Bank balances and Foreign a/c Cash balances is posted to either Realised or Unrealised gain/loss. This is weird because both are from the same asset class with different GL a/c. For example Bank A USD a/c forex difference is posted to Realised gain and Bank C USD a/c forex difference is posted to Unrealised gain. Both are Bank a/c.

From what I explore is that those GL a/c listed in OB09 will be posted to Unrealised a/c and those GL a/c not listed in OB09 is posted to Realised a/c.

Again, Bank and Cash is not Open Item maintained a/c and OB09 description said "Acct Determination For OI Exch. Rate Differences". I believe OI stand for Open Item.

This scenario trigger me a question; 1. Is maintaining GL a/c for Non Open Items a/c in OB09 is correct? 2. Forex difference for Bank/Cash is treated as Realised Gain/Loss or Unrealised Gain/Loss? 3. If Bank/Cash GL a/c is not maintain in OB09 as OB09 is for OI GL a/c is there any where to maintain it? 4. In some countries, they only run F.05 for AP and AR open items only. Other account like Bank/Cash, Open Items for GL a/c like Term Loan, Other Payable, Other Receivable is not revalue. Is this treatment correct?

Budgeting

5. I want to verify if all WBS (PS module) have a parameter settled in order to avoid the budget's overtaking.

6. Regarding the WBS, I'd like to check if there is warning message when the actual cost > Budget and if this message can be bypassed. How I can activate this check for all WBS?

You can define in config at what percentage of budget a warning or block occurs. Example: 100% gives a warning message, 105% blocks additioanl costs.

VAT

7. I have a question regarding the VAT only invoices. I know its been talked about and covered here several times, but this question is regarding the reports and S_ALR_87012357 in particular. I'm able to capture VAT only invoices perfectly but I feel the sum in the reports might be a little bit off, the report would have the correct value for sum of all VAT amounts, but the sum of base amounts would be little bit off because the base amount would be counted twice in the sum. One time for the lines that had 0 tax and once again for the newly posted documents with the base amount and a valid tax value.

8. How can I raise a vendor invoice which for VAT element only and only shows as VAT on the invoice. This was missed of invoices which have been paid already?

9. Australian Business Number instead of VAT registration number on MEDRUCK > > In case I want to utilize the MEDRUCK form in standard for an Australian company, instead of ABN is printed "Our VAT registration no." on the purchase order print out. This is because the code is: > /: ENDIF > /: IF &EKKO-STCEG& NE ' ' > AS .....Our VAT registration no.</> > / &EKKO-STCEG& > > The field T001-STCEG is populated with the ABN, I think, this is right. Then this number will be printed on the MEDRUCK form with "Our VAT registration no.". But in Australia the wording must be "Our ABN". > > Do you know, how other SAP users in Australia are dealing with this? Do they change the code of MEDRUCK? Or is there a catch? Or do other companies in Australia just leave the word VAT registration no. on the form?

Im not sure how it was done as i have not been the one to realise the requirement but rather the one to detail the requirement on projects. (i dont even know what MEDRUCK is to be honest). Requirement is to have ABN and not VAT registration number.

Asset Accounting

1. ) I am trying to purchase or run Depreciation it gives the error message > "No Funds Center has been derived for the line item XXXX" but when I open > the Additional data option it gives me no option for Funds Center, WBS or > I/O. > > 2) When I try to transfer any asset system comes out with the error message > " Account 1035001 is not a reconciliation account" it is a Downpayment G/L > that has been assigned in AO90.

Go to transaction FMSA and enter you FM area and Create funds center Z001.

Funds center is an funds management object and needs to be maintained, when you activate funds management.

2. If I wanted to make a Down Payment on a Fixed Tangible Asset, would the Special GL account be set up in the Fixed Assets section of the Balance sheet or the Current Assets section of the balance sheet?

You will be debiting your asset in the normal way. The credit posting to your vendor would be in the prepayments section of your BS and not within Fixed assets at all.

3. How to do one individual asset shutdown??? and what prerequisite to take care before shutdown?? pls give configuration steps wise

Just click the radio button to shut it down. If its not available look at the screen layouts in Config.

The depreciation key that you are using must also have Asset Shutdown activated. If the depreciation key the asset has, does not have it activated, you will need to copy that depreciation key, activate shutdown, change the depreciation key on the asset, then shut it down in the asset master data. Make sure to use the last date of a period for the shutdown interval.

4. Is there any other ways to posted intothe system the depreciation adjustments due to cost recovery after the depreciation run? As far as I understand, we should post this cost recovery (by sale) into the gain/loss a/c. Am I right or there are others ways?

Balance Carry forward

5. in balance carryforward F.16 am getting this error, Retained Earnings > a/c > > not created in chart of a/c -> create a/c.

As the message points out , create a retained earnings GL master record.

> Only make sure that it is just the same as what you mapped in IMG under GL > > Master data creation ( look for a subnode called Additional activities and > > navigate to define retained earnings account and make anot the GL number, > if > you do not have any, map the GL master record you just created). >

Reports

6. I am internal consultant. I request the amendment of S_ALR_87012284 Balance format.Horizontal or landscape format. I sought help from SAP. I can not find anything about this.Someone has done this kind of modification to the balance.The presentation that is required is: 1 .- Activo 2 .- Pasivo **** ***** **** ***** 3 .- Capital Contable

Material Management

7. my boss would like to clear custom and freight not against GR/IR and Stock account, but GR/IR and some P@L account. Could you tell me what to is best solution for this case.

Sales & Distribution

8. Could someone ?help me?? The total of?our ?report painter?is wrong because > when PA received?SD posting is positive in KE30 but for FI documents we have > positive and negative signs. Please can I fix?it ?

While develop COPA form, create two line for single value field. First that capture value for SD documents and second that capture value for FI documents. It can be separated based on "Record Type" characteristic

Now create one more line that will add the value of both the above lines. Hope it will resolve the problem

Accounts receivable

9. The AVIP table has fields SGTXT and ZUONR .If you fill in these fields when you create a payment advice, and you later use that payment advice to apply using FB05 or F-28, these fields are not copied over to the resulting accounting document. As soon as the remittance advice is applied, it is deleted from the system.So two questions:Short of modifying the SAP transaction (which is a possibility), is there any way to get the FB05 and F-28 transactions to use the AVIP-ZUONR and AVIP-SGTXT fields rather than defaulting the rather worthless Docnumberyear combo in ZUONR and "Spcfy in p.adv: Document Number XXXXXXXXXx" in the text?If not? Could somebody explain to me the point of providing SGTXT and ZUONR fields on a table entry which will be short-lived? Thanks for your time