RECOMMEND 2nd Working summit

FINANCE

Ingrid Rozhon28th Nov 2012Peterborough

AGENDA

• Status Quo of 1st reporting period

• Leasons learnt

• Timetable for 2nd reporting period

• Status Quo: 1st Shared costs

• Timetable for next Shared costs

• Outhers

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Status Quo of 1st reporting period:

Reporting period: 15th Dec 2011 - 30th June 2012

15th Aug.: Deadline for partner report and FLC confirmation to LP

1st Oct.: Projects reports to JTS by LP (email)

2nd Oct.: Docs originally signed to JTS (postal service)

21st Nov: written feedback by JTS

4th Dec.: deadline for feedback

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Status Quo of 1st reporting period:All partners have submitted payment docs to LP PP2 will have to claim their costs in next financing

period

Expected payment of ERDF contribution: Dec 2012

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Lessons learnt for our next financing period

General advice: P l e a s e ….

keep our deadlines!

start with your reporting in time!

send us ONLY your final version of docs!

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Lessons learnt for our next financing period

Feedback to Annex 5b) INTERREG IVC Partner control confirmation (ressources PP control confirm)

•NO changes in this template are allowed!

(keep e.g. logos, content, footnote etc!)•put the correct date for the current reporting period in•The total sum must be the same amount as in your expenditure list!•Don´t forget: signature, stamp

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Lessons learnt for our next financing period

Feedback to Recommend Expenditure list•Admin costs: they are calculated automatically & have to be included (no proof necessary)•The total sum must be the same amount as in Annex 5b!•English version•Don´t forget: signature, stamp

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Lessons learnt for our next financing period

Feedback to Annex6 INTERREG IVC Control Report incl Control Checklist•Admin costs: they are calculated automatically & have to be included (no proof necessary)•The total sum must be the same amount as in Annex 5b!•English version•Don´t forget: signature, stamp

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Lessons learnt for our next financing period

Feedback Annex2 ONLY WHEN DECENTRALISED

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Centralised Decentralised

CZ Italy

EE Austria

SI Bulgaria

PL UK CEED

  UK Peterborough

Lessons learnt for our next financing period

FEEDBACK to ONLINE REPORT •Please use for our next financing period our revised report template•All in your template mentioned RECOMMEND activities have to be detectable / documentated for FLC / JTS -> Obligation: publication on our project homepage

– e.g. media work; please send us all your publications (e.g. press releases, media articles, invitations, publications…)

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Lessons learnt for our next financing period

FEEDBACK to ONLINE REPORT •When sending us press releases (as pdf), we need the following additonal information in English:

– 1 headline– 1-3 short sentences summary of main content– Date of publication

EXAMPLE (see: http://www.recommendproject.eu/media2.htm)

Headline:

New EU funded initiative to foster ECO-MANAGEMENT and ECO-INNOVATION at regional level

Summary:1st July 2012 - One of the EU´s priorities is to foster efficient, greener and sustainable use of resources. Based on that vision 9 partners from 8 European Union Member States have established a common international project called "RECOMMEND". It started on 1st January 2012. (Read more…)

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Lessons learnt for our next financing period

FEEDBACK to ONLINE REPORT •When sending us Media articles, we need the following additonal information:

– name of media where article was published (mother language)– Date– Article as pdf

EXAMPLE (see: http://www.recommendproject.eu/media3.htm)

Черноморски общини / Black Sea Municipalities (BG) July 2012 download (360 kB)

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Lessons learnt for our next financing period

Shared cost

•Status quo of 1st Shared cost claim: 1.048,75 EUR– 3 partners are pending

•Please state the correct reference!!!!

•DO NOT FORGET to claim this shared cost invoice in your 2nd financing report!!!

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Lessons learnt for our next financing period

FROM TRAINING SESSION TO 2nd PERIOD

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TIME TABLE2nd Reporting period

reporting period: 1st July 2012 – 31st Dec 2012

15th Feb 2013: Partner report & FLC confirmation

to LP

Incl. 1st Shared cost invoice 20121st April 2013: Project reports to JTSJune 2013: Expected payment of ERDF

contribution

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TIME TABLEfor next Shared costs

The costs are ONLY estimated!!!!!

Overall PM: invoice from ConPlusUltra: project managementStudy: invoice from Greenovate: good practice studyPR: invoice from Cyberstep GmbH: Corporate design, homepage

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When/ letter from LP sent to partners What (services) Approx. Amount

Allready invoiced

Share per partner (8 partners have to share shared costs)

Jun.12 Overall PM € 8.390,11 yes € 1.048,76Mär.13 Overall PM / Study / PR € 55.500,00 No € 6.937,50Okt.13 Overall PM / RIP Moderation € 32.500,00 no € 4.062,50Apr.14 Overall PM / RIP Moderation € 32.500,00 no € 4.062,50Nov.14 Overall PM € 24.500,00 no € 3.000,00

TIME TABLEfor next Shared costs

next shared cost letter from LP to partners: March 2013After payment to LP -> claim for reimbursement in 3nd financing period

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OTHERS

Please keep in mind your individual budget and make a timetable and activity plan in time how you will invest your budget!

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What Comp3 PP

Costs of regional experts to develop and coordinate the RIP171.900,00

LP 15500, PP7 26400, PP8 16500, PP9 16500, PP2 18500, PP10 19500, PP4 23500, PP6 12500, PP5 23000

  

What Comp4 PP

Costs of experts for development and assessment of pilot action 1 11.000,00

Costs of experts for development and assessment of pilot action 4 20.000,00

Costs of experts for development and assessment of pilot action 6 8.000,00

field mission, organisation, hosting, rent, catering 1 5.000,00

field mission, organisation, hosting, rent, catering 4 5.000,00

field mission, organisation, hosting, rent, catering 6 4.000,00

Thank you for your attention

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