Essential Recordkeeping for Farm and Business

Melissa Barker: The Evergreen State College Brad Jaeckel: WSU

Cropping Records

Crop Variety Required Seed Unit

avg seeds/ oz

Seed Inventory Unit

Seed Company Item #

Organic Status Order Unit

Seed Cost / Unit Ordered

arugula arugula 4 oz 15000 2 oz FS 3023 A Certified Organic 4 oz $7.00

Cilantro Caribe 16 oz 3000 0 oz FS Certified Organic 16 OZ

Marino OS Certified Organic 4 oZ $8.55

Santo JSS 2928 Certified Organic 1 OZ

Parsley Giant of Italy 0.03125 oz 17200 0 oz JSS 2390G

Certified Organic PKT $2.95

Darki Triple Curled 0.03125 oz 14000 0 oz HMS 5105

Certified Organic Jan-00 $2.75

Seed Order

DATE CROP VARIETY FARM

AMT NAME

SEEDS ONLY

SEEDS ONLY

Greenhouse Seeding Record

TRANSPLANTS ONLY

DATE ON

TAG

TRANS-PLANT DATE CROP VARIETY FARM

QTY

SIZE: 72,

4",

or gal NAME

TRANSPLANTS ONLY

Greenhouse Transplanting Record

Greenhouse Seeding and Transplanting

Direct Seeding

DATE CROP LOCATION AMOUNT

(pounds of seed or # bed ft) NOTES

Crop Planting Record

Date Crop Variety Unit Quantity Notes

Field Harvest Record

MARKET SHEET DATE:___________________ TUE or THUR Marketer(s):

Produce, VARIETY UNITS Price To

Mkt From Mkt Total Sold NOTES

Daily Market Sheet

CSA Harvest Record

Circle: Tuesday Thursday Harvest bins

Date: Green: market

# full shares: Grey: CSA

# half shares:

Full share Half share

Ö Crop Units # per box Total for all half shares # per box

Total for all full shares Combined total

Organic System Plan - Materials Inventory (Section K)

Farm / Grower Name: Certification #:

List all materials you plan to use this production year below. Use your application records or materials list from last year’s inspection report as a reminder. *Crop Production Aids include grafting materials, potting soil mixes, greenhouse materials, growth regulators, pH adjusters, buffers, sticking agents, spreading agents, etc.

Material Locations of Material Applications 2012 Type of Material

Brand Appro

ved

Generic Materials Grower Comments

offic

e use

Brand Name or Source Where will you apply the

material? List specific crops

Inte

rnat

iona

l Cro

ps

Ferti

lity I

nput

Pest

Con

trol

Dise

ase C

ontro

l

Wee

d Co

ntro

l

Crop

Pro

duct

ion

Aid*

Post

Har

vest

OMRI

W

SDA

List

Na

tura

l App

rove

d

Synt

hetic

App

rove

d

Provide additional information if the material you plan to use meets one of the below criteria: • Brand name materials not approved on WSDA or by OMRI: List all ingredients • Generic materials not approved by National Organic Standards (205.601): List all ingredients • Raw, uncomposted manure products: List expected application and harvest dates

Compost Pile Tracking Sheet 2012

Pile Name: _________________ Date Made:__________________________

Location Made:______________ Manure Spreader Used? Y/N

Compost Mix Ratio and Ingredients:

% Moisture

Amount Water Added Bulk Density

Free Air Space Temp. Fan +/- Fan Speed Other

Notes: (characteristics, smell, feel, look, etc.)

Date Location Temps (T,M,B) % Moisture Fan +/- Speed Notes

HS TS HH HH

HH Cut Flowers (6)

Plums (4) Blueberries (2)

C Medicinal Herbs, Asparagus, Hops, & U-pick Flowers

Equipment Storage & Compost

340

Perennial (1)

Salad Mix, Greens, Carrots, & Beets (12)

Grain Trials: Millet (1), Quinoa (4), & Buckwheat (2)

Grain Trials: Quinoa (11)

Pumpkins (6)

Raspberries (4)

Spring Brassicas (12)

Solanacae (3)

Potatoes (11)

Pumpkins (10)

Garlic (4)

Onions (4)

Corn (4)

280’

180’ 150’

280’

140’

70’

Beans (3)

Farm Tractor Log Kubota B1700

Date Operator's

Name

Starting Hours

Ending Hours Oil Diesel

Coolant Hydro Screen

Zerks

Leaks/Bolts

Tasks Performed Cleaned Notes

20-Mar Darah

13693

13695 X X X X X X X Joy Riding Yes Fun!

21-Mar Melissa

13695

13695 X X X X X X X

Checking Needs Yes

Lift arms don't work

Equipment Records

Livestock Records

February Chicken Duck Cracked Notes

1

2

3

4

5

6

7

8

9

10

Egg Record Log

Farm and Animal Log

Food Processing Records

Cleaning Log

Before Use After Use

Date Name (written) Cleaning What? Cleaned Sanitized Cleaned Sanitized Signature

Food Processing Cleaning Log

Purchasing Log

Date Who? What? Where? How Much?

Stored Where? Batch/ID Number

Food Processing Ingredient Purchasing

Date Processed

Product Time

Began Time

Finished Amount

Produced BATCH

# Students Involved Notes

Batch Production Log

Finished Product Inventory Report Please make a separate entry any time a product is added or removed

WALK- IN COOLER

Today's Date Product Name

Batch #

Quantity

Added

Rem

oved

Cooler Inventory Explanation

(separate entry for each batch) (check one) (To or from market, new batch added )

USDA Good Agricultural Practices (GAP)

& Good Handling Practices (GHP)

Farm Budgets

• Budgeting • Organizing Receipts • Organizing Invoices • Taxes! (Schedule F)

Record

Keeping

Strategies

Schedule “F” and Taxes

•Seed

•Fertilizer

•Supplies

•Repairs

•Equipment

•Lease

•Livestock

•Breeding Services

Hour(s) this year

My hours/year

a. Pre-planting tillage

b. Collecting, transporting, & spreading compost, manure and other plant nutrients

c. Buying &/or ordering seeds & transplants

d. Growing transplants

e. Planting transplants & seeds

f. Irrigating and/or fertigating

g. Pruning and trellising

h. Weed control (hoeing, cultivating, spreading plastic mulch, etc.) and thinning

i. Harvesting

j. Marketing, including transport, through all outlets

k. Machinery maintenance and repair

j. Record keeping, taxes, payroll & other bookwork

Farm tasks

$ This Year

a. Land rent or annual mortgage payment (% area for this crop x total)

b. Purchased soil nutrients (compost, manure, etc.) for this crop

c. Purchased plastic or other weed control cover for this crop

d. Purchased seeds & transplants

e. Purchased frost covers

f. Gasoline, diesel

g. Vehicle repairs, maintenance, & licenses (pro rata share)

h. Fees for accountants and attorneys

i. Professional dues and travel to meetings

j. Publications, books, & educational materials

k. Credit card fees from sales

l. Interest for operating loan

m. Wages for nonfamily workers

n. Wages for family members

Expenses

Describe Cost, $ Year

Bought % Use at

Farm Total Life

a. All hand Tools

b. Trellises & Cages

c. Purchased plastic or other durable weed control mulch

d. Greenhouse (total cost x % area)

e. Purchased durable frost covers or hoop houses

f. Drip tape, sprinklers with emmiters, irrigation pipe, pumps & motors, other irrigation equipment

g. Riding tractor 1

j. Walk behind rototiller/tractor 1

l. Disc

m. Spader

n. Cultivator

o. Mulch layer

p. Seeder 1

r. Pickup truck 1

Durable Tools and Equipment

Resources • The Organic Farmer’s Business Handbook:

Richard Wiswall • Small Farm & Direct Marketing Handbook:

WSDA • http://agr.wa.gov/foodanimal/organic/

WSDA Organic Program • http://www.ams.usda.gov/AMSv1.0/gapghp

USDA Agricultural Marketing Service • https://attra.ncat.org/ National Sustainable

Agriculture Information Service

Thank You Melissa Barker

Evergreen State College

Brad Jaeckel WSU Organic Farm

www.css.wsu.edu/organicfarm