Records Management

Donor Outreach

Oral History

COLLABORATING WITH STUDENTS IN UNIVERSITY ARCHIVES

“YOU WANT ALL THIS JUNK?”USING RM CONCEPTS TO COLLECT THE RECORDS OF STUDENT ORGANIZATIONS

Lawrence Giffin

Records Services Archivist

University Archives and Records Management Services

University of North Carolina–Chapel Hill

• Collection 40022, Chancellor Joseph Carlyle Sitterson

• Series 1. Office of the Chancellor, 1966–1972• Black Student Movement:

Statements, 1968–1969“Includes list of Black Student Movement demands”

• Missing context

• Missing process

“23 DEMANDS”

• Comprehensive documentation of student organizations.

• Doesn’t represent the vibrant history of student life at UNC .

OVERARCHING ISSUES

• School year

• Continutiy

• “We don’t have records”

• Good recordkeeping

• Appraisal

• Inactive records

• Vital records

• Institutional memory

OBSTACLES

SKILLS WE CAN LEVERAGE• Good recordkeeping

• Group Historian

• Appraisal

• Education

• Inactive/vital records

• Centralization

• Records storage

• Institutional Memory

Morgan Jones

Carolina Academic Library Associate

University Archives and Records Management Services

University of North Carolina – Chapel Hill

UNDERREPRESENTED MAJORITY:OUTREACH TO STUDENT ORGANIZATIONS

STUDENTS AS DONORS

Student Organization Representa-tion

Student Organizations not in University Ar-chives*

Student Organizations in University Archives**University Archives Representation

by Donor

Student Organizations

Administrators

FROM THE BOTTOM UP: CONTACTING CHAPTERS

• Sigma Alpha Iota, Women’s Music Fraternity

• Phi Mu Sorority

• Phi Alpha Mu Sinfonia

• Complications: Alpha Chi Omega

FROM THE TOP DOWN: CONTACTING ADMINISTRATORS

• Aaron Bachenheimer, Office of Fraternity and Sorority Life and Community Involvement

• President’s Meeting Presentation

• Alumni and Advisors

OPEN INVITATION: WORKSHOPS, PRESENTATIONS, AND EXHIBITS

• YMCA Workshop

• Exhibits

• “When I Was at UNC”

• Generating interest

GOING FORWARD

• Focus Group with media producing student groups

• Generate awareness of UARMS

• Student perceptions of the record creating process

• Importance of student history

• Interest in donating materials

• Perceptions of UARMS

• Interest in collaborating with UARMS

• Involvement in student organization transitions

• Maintain and grow relationships

• Build infrastructure with administrators, alumni, advisors, and student leaders

Todd Kosmerick

University Archivist

Special Collections Research Center

North Carolina State University

IN THEIR OWN VOICES:STUDENTS AND ORAL HISTORIES