RECORDS & REGISTRATION MANUAL

2017-18

7418 Hwy 41 West Post Office Box 266

Dublin, North Carolina 28332 Telephone: 910.879.5500

Fax: 910.879.5564 www.bladencc.edu

J. Carlton Bryan, Registrar 879.5512 Andrea Carter-Fisher, Assistant Registrar 879.5578Linda McLean, Enrollment Specialist 879.5593Wanda Richardson, Records Specialist 879.5526Barry Priest, Vice President for Student Services 879.5579Regina Valenta, Asst. to the Executive Vice President 879.5574

TABLE OF CONTENTS

Family Educational Rights and Privacy Act (FERPA) 3-5 .....................................................................................

10% Reporting / WebAttendance 6-7 .....................................................................................................................

Grade Codes 7 .....................................................................................................................................................

Drop Procedures 8-9 ...............................................................................................................................................

Completing the Drop Form 9 ..............................................................................................................................

Tuition/Fees 10-12 ......................................................................................................................................................

Advisement 13-14 ......................................................................................................................................................

Developmental Studies 15-16 ....................................................................................................................................

Change of Program 17 ..........................................................................................................................................

Substitution Policy 18 ...........................................................................................................................................

Applying For Graduation 19 .................................................................................................................................

Incomplete Grades 20 ...........................................................................................................................................

Student Services Forms 21 ....................................................................................................................................

Forms

Registration Card Form A .............................................................................................................................................

Change of Program Form B .........................................................................................................................................

Course Substitution Form Form C ................................................................................................................................

Application for Graduation Form D ..............................................................................................................................

Application for Certificate Form E ...............................................................................................................................

Incomplete Grade Form Form F ...................................................................................................................................

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FERPA for Faculty, Staff and Administrators

WHAT IS FERPA?

FERPA stands for Family Educational Rights and Privacy Act of 1974, as Amended. It is commonly known as FERPA, the Privacy Act or the Buckley Amendment. It is a federal law designed to protect the privacy of educational records, to establish the right of students to inspect and review their educational records and to provide guidelines for the correction of inaccurate and misleading data through informal and formal hearings.

FERPA allows release of specified items but does not require it. Items that may be released are called directory information. Bladen Community College has classified these items as directory information: student’s name, local address, permanent address, e-mail address, local telephone number, dates of attendance, major, enrollment status (full-time or part-time), academic standing (eligible to register), previous institutions(s) attended, degrees(s) awarded, academic honors/awards, or parking permit information.

Students may place a directory hold on this information by completing the Hold Directory Information form and turning it in to the Admissions Office located in room 117 of Building 2. A person giving directory information concerning a BCC student should be certain confidentiality has not been breached if it is requested by the student. A signed statement must be completed by the student in this case.

Items that can never be identified as directory information are a student’s social security number, race/ethnicity, citizenship, nationality, gender, grades, GPA or class schedule.

WHAT IS A STUDENT EDUCATIONAL RECORD?

Any record, with certain exceptions, maintained by an institution that is directly related to a student or students. This record can contain a student’s name, or students’ names, or information from which an individual student, or students, can be personally (individually) identified. These records include files, documents, materials in whatever medium (handwriting, print, monitor screen, tapes, disks, film, microfilm, microfiche or notes) that contain information directly related to students and from which students can be personally identified.

If ever in doubt whether information may be released, DON’T. Please contact the registrar’s office. They will help you determine if the information is an educational record and/or whether it may be disclosed without written consent. To be safe, always think written consent.

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WHAT IS LEGITIMATE EDUCATIONAL INTEREST?

A legitimate educational interest shall mean any authorized interest, or activity undertaken in the name of the College for which access to an educational record is necessary or appropriate to the proper performance of the undertaking.

This means if a student is assigned to you for advising, you have a legitimate educational interest and may access his/her records. If a good friend asks you to tell him the grades his daughter has made, DON’T. This has two problems. First, unless the student is your advisee, you do not have a legitimate educational interest. Second, the parent is not entitled to this information without proper documentation of dependency.

In post-secondary institutions, the student “owns” his/her educational record from the first enrollment. This has nothing to do with age of the student.

LETTERS OF RECOMMENDATION

Statements made by a person making a recommendation that are made from the person’s personal observation or knowledge do not require a written release from the student who is the subject of the recommendation. However, if personally identifiable information obtained from the student’s educational record is included (GPA, grades, etc.), the writer is required to obtain a signed release from the student. This letter would become a part of the student’s educational record and the student has the right to read it unless he/she has waived the right.

POSTING OF GRADES BY FACULTY

The public posting of grades either by the student’s name, social security number or any portion of the number without the student’s written permission is a violation of FERPA. This includes posting grades to a class/institutional website and applies to any public posting of grades for students taking distance education courses.

Even with names obscured, numeric student identifiers are considered personally identifiable information. The practice of posting grades by social security number or any portion of the number violates FERPA. Notification of grades via a postcard violates a student’s privacy.

There is no guarantee of confidentiality of sending grades via the Internet. The institution would be held responsible if an unauthorized third party gained access, in any manner, to a student’s education record through any electronic transmission method. A third party in this definition could be parents or guardians, boyfriend or girlfriend, roommate, etc. Only secure websites are approved by FERPA for accessing grade information.

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PENALTIES FOR VIOLATING FERPA

The Family Policy Compliance Office reviews and investigates complaints of violations of FERPA. The penalty for violating FERPA is loss of all federal funding, including grants and financial aid.

SPECIAL “DON’TS FOR FACULTY

To avoid violations of FERPA rules, DO NOT:

• At any time use the social security number or any portion of the number of a student in a public posting of grades

• Ever link the name of a student with that student’s social security number in any public manner

• Leave graded tests or papers in a stack for students to pick up by sorting through the tests or papers of all students (Remember, work study students are employed by BCC and may have a legitimate educational interest in the graded tests or papers)

• Circulate a printed class list with student name and social security number or grades as an attendance roster

• Discuss the progress of any student with anyone other than the student (including parents/guardians) without the consent of the student

• Provide anyone with lists of students enrolled in your classes for any commercial purpose

• Provide anyone with student schedules or assist anyone other than college employees in finding a student on campus

Remember: if in doubt don’t give the information out.

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COMPLETING WEBATTENDANCE

The attendance plays a significant role in Bladen Community College’s full-time equivalent (FTE) report. Funding for the institution is based upon accurate FTE reporting. This guide has been designed to assist you in completing Web Attendance.

Please review the following information below for the type of class you are teaching.

FOR ONLINE CLASSES:

1) "E" should be entered in WebAttendance on date per Census Report in Moodle. 2) If a student never attends, please complete a drop form as you usually would do with the 10% roster

with a grade of "NA" and submit to bccregistration email. 3) Save the Census Report in Moodle as a pdf file and send via email attachment to Regina Valenta and

Andrea Carter-Fisher after the census date of your course. 4) Absences example - If you have your end of week due date on June 19 and a student submits no graded

assignments for the week, you will record in WebAttendance "A" for June 13 through June 19 (seven "A"s = one week of absences).

5) If all students attended for the week, then open WebAttendance for the class, select the top confirmation block near the submit button that reads “I hereby certify that I am submitting this attendance information via electronic transmission in lieu of a signature.”, and click submit. Nothing else is needed.

6) Attendance must be recorded at least weekly after the census date.

FOR HYBRID CLASSES:

1) "E" should be entered in WebAttendance in the online roster on date per Census Report or submission of a gradable assignment in Moodle.

2) “E” should be entered in WebAttendance on date student attends first seated class in the face-to-face roster.

3) If a student never attends, please complete a drop form as you usually would do with the 10% roster with a grade of "NA" and submit to bccregistration email.

4) Save the Census Report in Moodle as a pdf file and send via email attachment to Regina Valenta and Andrea Carter-Fisher after the census date of your course.

5) Absences example for online class portion - If you have your end of week due date on June 19 and a student submits no graded assignments for the week, you will record in WebAttendance "A" for June 13 through June 19 (seven "A"s = one week of absences).

6) If all students attended for the week, then open WebAttendance for the class, select the top confirmation block near the submit button that reads “I hereby certify that I am submitting this attendance information via electronic transmission in lieu of a signature.”, and click submit. Nothing else is needed.

7) Attendance must be recorded at least weekly in the online roster and after each face-to-face class session. Attendance must be entered at least weekly.

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FOR SEATED AND WEB ASSISTED CLASSES:

1) “E” should be entered in WebAttendance on date student attends first seated class. 2) If a student never attends, please complete a drop form as you usually would do with the 10% roster

with a grade of "NA" and submit to bccregistration email. 3) If all students attended for the week, then open WebAttendance for the class, select the top confirmation

block near the submit button that reads “I hereby certify that I am submitting this attendance information via electronic transmission in lieu of a signature.”, and click submit. Nothing else is needed.

4) If a student misses a seated class, an “A” needs to be placed in the block for that date. Prior to leaving the roster, select the top confirmation block near the submit button that reads “I hereby certify that I am submitting this attendance information via electronic transmission in lieu of a signature.”, and click submit

5) Attendance must be recorded after each face-to-face class session.

! GRADE CODES (Web Advisor)

The following codes are grades that should appear in the “grade column” of Web Advisor. No other deviations of the grade codes should be entered.

▪ A 4.0 Grade Points ▪ B 3.0 ▪ C 2.0 ▪ D 1.0 ▪ F 0.0 ▪ I 0.0 ▪ P 0.0 (DMS & DRE Only) ▪ R 0.0 (DMS & DRE Only) ▪ S 0.0 (Credit by Exam) ▪ U 0.0 (Credit by Exam)

***Note: Under no circumstances will the registrar’s office accept “back dated” drop forms. Dropping classes remains the responsibility of the student, not the instructor. No student will be allowed to “ADD” a class after the census date.

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STUDENT INITIATED WITHDRAWAL (PAGE 28, 2017/18 BCC CATALOG)

During the Drop/Add Period: A student may withdraw from a course at Bladen Community College within the drop/add period, as specified by the academic calendar in the College Catalog, and not have a grade entered on his/her academic record, providing the student executes proper withdrawal procedures. Through the Mid-Term: A student may withdraw from a course at Bladen Community College through the date of mid-term, as specified by the academic calendar in the College Catalog, and receive a grade of “W” on his/her academic record providing the student executes proper withdrawal procedures. After the Mid-Term: A student may withdraw from a course at Bladen Community College after the end of the mid-term, as specified by the academic calendar in the College Catalog. In such cases, a grade of “WF” will be recorded on the student’s academic record. The grade of “WF” will be calculated as a failing grade in determining the student’s GPA. If the student presents written documentation of extenuating circumstances which make it impossible for the student to continue in the course after the mid-term, a grade of “W” may be awarded upon agreement of the instructor and the Registrar. An extenuating circumstance is defined to be a condition that became existent after the mid-term which forced the student to withdraw from classes for reasons beyond his/her control. Documentation from a professional person, including dates and the exact condition, will be provided to the Office of Student Services within ten (10) calendar days after the last day of attendance. In such cases a student will receive a grade of “W” on his/her academic record. Unsatisfactory academic performance does not by itself meet the requirement of an extenuating circumstance.

ADMINISTRATIVE REMOVAL FROM CLASS: A student is duly enrolled in a class when he/she has paid all tuition and registration fees. A student may withdraw from a class by adhering to “official withdrawal procedures”. However, in some circumstances students will be removed / withdrawn from class by the instructor. They are as follows:

1. He or she fails to attend class or make contact prior to the 10 percent point of the term (census date). In this case, the instructor may be reasonably assured that the student does not intend to pursue the learning activities of the course. This is considered “never attended”; a grade of “NA” will be placed on the student’s academic record. Completion of the orientation/syllabus quiz or icebreaker assignment within the LMS represents the first documented class day for distance courses.

2. He or she ceases attending class or submitting assignments. Students who do not attend at least 80 percent of the scheduled class sessions will be dropped from the class roster with a grade of “W” or “WF” depending on the official withdrawal date. (See “Class Attendance” section for the definition of attendance verification for distance delivery venues, 2017/18 BCC General Catalog, p. 26-27) Based on contact hours, the number of hours that may be missed for the most common courses are listed below:

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Contact Hours Twenty Percent

32 hours 6 hours

48 hours 10 hours

64 hours 14 hours

80 hours 16 hours

3. Students who do not attend class for two consecutive weeks must be dropped from the class roster with a grade of “W” or “WF” depending on the official withdrawal date. This rule applies to all classes regardless of course contact hours or course delivery method. (See “Class Attendance” section for the definition of attendance verification for distance delivery venues, 2017/18 BCC General Catalog, p. 26-27)

NOTE: An administrative drop shall be submitted to the registrar’s office within 72 hours of the student achieving withdrawal / removal status.

COMPLETING THE DROP FORM

Bladen Community College uses an online fillable form for withdrawals initiated by the instructors. Withdrawal notices will not be accepted through email without the use of this form. The form is located in the back office of the BCC website under the students heading titled “Withdrawal Form”.

Please complete the entire form. The “last date attend” is the last date the student attended the class (for distance courses, the last day they made contact or completed an assignment). Record “NA” in “last date attended” column if the student did not “enter” by the census date of the course. The drop date will always be the day the drop is being done. No signature is needed as long as the form is being submitted by BCC instructors using school authorized email.

The withdrawal notice should be sent to the registrar’s office within 72 hours from the day the student missed two consecutive weeks or over 20% of the course. The following information will be found on the online withdrawal notice:

• Student’s name • “Colleague ID” • Course Prefix • Course # • Course Section • Credit Hrs. • Grade (i.e. “NA”, “W”, or “WF”) • Course Title • Instructor • Last Date Attend • Reason for Dropping

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TUITION/FEES

It is very important to understand how the college bills the students for tuition. A tuition and fees schedule is published through Student Services for your convenience. No student should enter your classroom if they have not paid the registration invoice. Many times at the beginning of the semester a student may not show up on your Web Advisor roster at first. The reason they did not show up may be because he/she added the class in between the start and census dates of the class. As you take attendance pay attention to any “new” students appearing before the census date is reached. Cash paying students should show you a receipt where they have paid for the tuition & fees. Pell Grant recipients will show you a registration statement with Pell balances showing in the top right hand corner of the form. Students without the proper documentation should not be allowed to enter class until the information has been verified. If ever in doubt, contact Carlton Bryan at 910.879.5512. See the next page for the current rates on tuition and fees.

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TUITION AND FEES (PER SEMESTER) Students taking 16 or more credit hours $1,216.00 Students taking less than 16 credit hours 76.00 (per credit hour) Out-of-state (16 or more credit hours) 4,288.00 Out-of-state (less than 16 credit hours) 268.00 (per credit hour)

FALL/SPRING SEMESTER STUDENT ACTIVITY FEE: 12 or more credit hours per semester $ 25.00 Less than 12 credit hours per semester $ 17.50 **Note: Activity fee not required for the Summer Session CURRICULUM TECHNOLOGY FEE: Mandatory fee for all curriculum students $ 12.00 (per semester) SCIENCE LAB FEE: Mandatory fee for curriculum students taking a “seated” or “hybrid” science course with a lab component $ 5.00 (per semester) PARKING/SECURITY FEE: Mandatory fee for all curriculum students $ 12.00 (per semester)

STUDENT ACCIDENT INSURANCE: Mandatory fee for all curriculum students $ 1.00 (per semester)

The student accident insurance policy covers only bodily injuries caused by school related accidents during the hours and on days when school is in session.

A Full-time student is defined as a student taking 12 or more credit hours during the fall/spring semester. However, tuition charges are based on 1 through 16 credit hours.

ALLIED HEALTH PROGRAM FEES STUDENT LIABILITY INSURANCE: $ 13.00 Mandatory fee for allied health program curriculum students (per semester)

COMPREHENSIVE ASSESSMENT AND REVIEW PROGRAM: (A fee assigned by course for Associate Degree in Nursing and Practical Nursing students only.) Associate Degree in Nursing (ADN) Practical Nursing (PN) NUR 111 - $200.00 NUR 211 - $180.00 NUR 101 - $150.00 NUR 103 - $150.00 NUR 112 - $200.00 NUR 213 - $180.00 NUR 102 - $150.00

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A Full-time student is defined as a student taking 12 or more credit hours during the fall/spring semester. However, tuition charges are based on 1 through 16 credit hours.

Tuition/Fees for Curriculum Programs (per Semester)

Credit Hour(s) Tuition Cost by Hour Activity Fee Technology

FeeParking –

Security FeeStudent

InsuranceTuition/Fees

Total

1 $76.00 17.50 $12.00 $12.00 $1.00 $118.50

2 $152.00 17.50 $12.00 $12.00 $1.00 194.50

3 $228.00 17.50 $12.00 $12.00 $1.00 270.50

4 $304.00 17.50 $12.00 $12.00 $1.00 346.50

5 $380.00 17.50 $12.00 $12.00 $1.00 422.50

6 $456.00 17.50 $12.00 $12.00 $1.00 498.50

7 $532.00 17.50 $12.00 $12.00 $1.00 574.50

8 $608.00 17.50 $12.00 $12.00 $1.00 650.50

9 $684.00 17.50 $12.00 $12.00 $1.00 726.50

10 $760.00 17.50 $12.00 $12.00 $1.00 802.50

11 $836.00 17.50 $12.00 $12.00 $1.00 878.50

12 $912.00 25.00 $12.00 $12.00 $1.00 962.00

13 $988.00 25.00 $12.00 $12.00 $1.00 1,038.00

14 $1,064.00 25.00 $12.00 $12.00 $1.00 1,114.00

15 $1,140.00 25.00 $12.00 $12.00 $1.00 1,190.00

16-18 $1,216.00 25.00 $12.00 $12.00 $1.00 1,266.00

Tuition cost by hour is based on in-state residency status. Out-of-state residents will be charged $268.00 per credit hour not to exceed a maximum tuition charge of $4,288.00 per semester. All other fees & insurance will be charged as noted above.

A “Science Lab Fee” of $5.00 will be charged to students taking a BIO or CHM course with an on-site lab component.

Tuition/Fees noted are contingent upon legislation passed by the North Carolina Legislature and are subject to change

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ADVISOR LIST AND ADVISEMENT

Advisement is required of all full-time faculty at Bladen Community College. An updated list can be obtained from Student Services. Advisors are assigned alphabetically by major. The advisor list changes when new instructors are hired. New instructors hired during the fall or spring semester will become an advisor the next fall semester in most situations. Each full-time instructor is asked to find an advisor with the same “curriculum” to serve as a mentor until they become advisors themselves. If the advisor list changes, each advisor will keep all advisees still attending BCC but will start advising the new “letter range” students the semester the advisor list is changed. Each faculty member will receive advisor list changes through his/her Outlook email account.

BCC has set times for registration. Please adhere to the college catalog for a complete schedule. Reminders are sent out to the Outlook email account when registration is about to begin. Each student must see an advisor to register for a course at BCC. Each faculty member is capable of desktop registration. Once desktop registration is complete with the faculty member, each student will be directed to student services to retrieve the official registration form. Students will then be directed to the business office to make payment of such courses. Each faculty member must return the completed registration cards to the registrar’s office after registration. A hard copy of the student’s registration card must be kept by the registrar’s office.

Note: “Hold” flags may delay a student during registration. Below you will find a list of common “hold” flags and the department they must visit to correct the situation before registering for a course.

(See Form A)

HOLD FLAG DEPARTMENT TO VISIT

RO-Registrar’s Office Hold Check the message statement for guidance on registration.

FA-Financial Aid Hold Must see the Financial Aid office before registering the student.

BO-Business Office Hold Must see the cashier to pay the bill before registration can be completed.

LF-Library fines or overdue items hold Must see the library staff to pay the fines or return the book/telecourse tapes before registration can be completed.

DISP-Disciplinary Must see the Vice President of Student Services before registering.

IF-Incomplete File Must see the Enrollment Specialist before registering.

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ADVISOR LISTING

Associate Degree Nursing Sharron Thomas - Bldg. 20, Rm. 102

Business Administration Pauline Graham - (A-L) - Bldg. 17, Rm. 119 William “Mitch” Mitchell - (M-Z) - Bldg. 6, Rm. 112

College Transfer Richard “Jay” Watson - (A-B) - Bldg. 8, Rm. 05 Joyce Bahhouth - (C-D) - Bldg. 1, Rm. 133 Bruce Blansett - (E-F) - Bldg. 1, Rm. 108 Christopher Conner - (G-J) - Bldg. 1, Rm. 137 Lisa Devane - (K-L) - Bldg. 1, Rm. 143 Robert Herring - (M) - Bldg. 1, Rm. 119 Pamela Locklear-King - (N-P) – Bldg. 1, Rm. 129 Samantha Pope - (Q-R) - Bldg. 8, Rm. 06 Ray Sheppard - (S) - Bldg. 1, Rm. 141 Cliff Tyndall - (T-Z) - Bldg. 17, Rm. 101 Cosmetology Elsie Blackwell - (A-L) - Bldg. 3, Rm. 101 Mary Murphy - (M-Z) – Bldg. 3, Rm. 101

Criminal Justice Technology John Trogdon - Bldg. 1, Rm. 125

Early Childhood Education Priscilla Causey-Pope - (A-Z) - Bldg. 7, Rm. 202

Electrical Systems Technology Kenneth Oxendine - (A-L) - Bldg. 17, Rm. 118 Victor Singletary - (M-Z) - Bldg. 13, Rm. 106

Emergency Medical Science Donald Bryan - (A-L) - Bldg. 20, Rm. 124 Sharron Thomas - (M-Z) - Bldg. 20, Rm. 102

General Education Re-Gena Brown - (A-D) - Bldg. 1, Rm. 139 Clejetter Cousins - (E-J) - Bldg. 1, Rm. 109B Nash Hester - (K-N) - Bldg. 1, Rm. 131 Brittany Locklear - (O-R) - Bldg. 1, Rm. 125 Cheston Saunders - (S-U) - Bldg. 1, Rm. 127 Felisa Williams - (V-Z) – Bldg. 8, Rm 09

General Education Amy Cummings - (A-C) - Bldg. 20, Rm. 106 Tina Forrester - (D-G) - Bldg. 20, Rm. 112 Nursing & Nurse Aid Doris Horne - (H-K) - Bldg. 20, Rm. 119 Angie Lowry - (L-M) - Bldg. 8, Rm. 05 Michelle Norris - (N-R) - Bldg. 1, Rm. 135 Wendy Sholar - (S-U) - Bldg. 20, Rm. 113 Robert Villegas - (V-Z) - Bldg. 1, Rm. 121

Collaborative Agreements Students shall be reported as “General Education” at Bladen CC Accounting (Fayetteville Technical CC) Sally Valentiner - Bldg. 2, Rm. 110 Hospitality Management (Fayetteville Technical CC) Sally Valentiner - Bldg. 2, Rm. 110 Physical Therapist Assistant (Fayetteville Technical CC) Sally Valentiner - Bldg. 2, Rm. 110 Industrial Systems Technology & General Occupational Technology David Humphrey - Bldg. 13, Rm. 101

Information Technology Lee Anne Bryan - (A-L) - Bldg. 17, Rm. 103 Mark Coleman - (M-Z) - Bldg. 6, Rm. 111

Medical Office Administration & Sharon Coe - (A-L) - Bldg. 6, Rm. 111 Office Administration Susan Long - (M-Z) - Bldg. 6, Rm. 113 Practical Nursing Sharron Thomas - Bldg. 20, Rm. 102

Welding Technology Stephen “Al” Hester - (A-L) - Bldg. 12, Rm. 103 Rupert “Luke” Lucas - (M-Z) - Bldg. 12, Rm. 109

All Veterans in All Programs Tommy Rains - (A-Z) - Bldg. 8, Rm. 04

Note: Students striving to gain “acceptance” into the Associate Degree in Nursing or the Practical Nursing program but who have not been officially admitted report to a “general education” advisor.

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ADVISEMENT FOR DEVELOPMENTAL STUDIES

Please remember it is important to properly place students in the correct developmental courses. Please refer to the chart on the next page for appropriate placement of students in developmental courses.

Note also that developmental courses have prerequisites. Instructors of curriculum level courses do check to see if students have met the prerequisites for these courses. If students have been ill advised and not properly placed, then the students will be required to drop the course.

“Initial student placement in developmental courses is based on college placement scores. Students should begin developmental course work at the appropriate level indicated by the college’s placement tests and follow the sequence” (2017/18 BCC Catalog, 133).

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PLACEMENT INFORMATION

NC Diagnostic Assessment and Placement (NC DAP) READING AND ENGLISH CUT SCORES ACCUPLACER Reading & Sentence Skills Test Scores Combined: (DRE = Developmental Reading & English) 100-103 Pre-Developmental 104-116 DRE 096 117-135 DRE 097 136-150 DRE 098 151 or higher ENG 111

The North Carolina Diagnostic Assessment and Placement (NC DAP) Math Test requires students be given 12 questions for each of six developmental math modules (DMA 010, 020, 030, 040, 050, & 060). Students are given ‘mastery’ of modules in which they answer at least 7 of the twelve questions correct. Students with six or less correct answers out of the 12 will be required to take that module. Students who need MAT 171 or higher must score 7 or more correct answers on all six modules to be waived from DMA 070 & 080.

Math Courses for Registration: (DMS= Developmental Math Shell) Register for DMS-001 = If you need 1 DMA Register for DMS-002 = If you need 2 DMAs Register for DMS-003 = If you need 3 DMAs Register for DMS-004 = If you need 4 or more DMAs

Students are encouraged to register for the maximum number of credits (DMS) until they have successfully completed all DMA courses that are required for their program of study.

Students may not register for a DMS course that contains more credit hours than is required for their program of study.

Recommended Pre-Requisites for NCCCS Gateway Curriculum Math Courses: MAT 110 – Math Measurement & Literacy ------DMA 010-030 MAT 121 – Algebra/Trigonometry I ----------------DMA 010-060 MAT 141 – Mathematical Concepts I ---------------DMA 010-040 MAT 143 – Quantitative Literacy -------------------DMA 010-050 & DRE 098 MAT 152 – Statistical Methods I---------------------DMA 010-050 & DRE 098 MAT 171 – Precalculus Algebra (or higher)-------DMA 010-080

Developmental Math Equivalencies: MAT 050 = N/A MAT 060 = DMA 010, 020, 030 MAT 070 = DMA 040, 050 MAT 080 = DMA 060, 070, 080

Developmental English and Reading Equivalencies: ENG 070 and RED 070 (where applicable) = DRE 096 ENG 075 = DRE 096 ENG 080 and RED 080 = DRE 097 ENG 085 = DRE 097 ENG 090 and RED 090 = DRE 098 ENG 095 = DRE 098

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CHANGE OF PROGRAM

A “change of program” form should be completed by the student if he/she wishes to change a major. This is very important for reporting. Pell grant students are not allowed to take classes outside the curriculum major. Each advisor should pay close attention to the classes being signed to make sure students are not abusing the financial aid programs.

Understand your program code. For example, “A10100” is the code for college transfer (Associate in Arts). You should not advise students outside your program code. Program codes are listed in the BCC College Catalog. The student’s program code may be found on the final rosters or they may be found on the SASM screen under “Student Program” in “Colleague”.

(See Form B for “Change of Program” form)

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Substitution Form

When do students/advisors initiate a course substitution form?

When students wish to substitute a comparable course from Bladen Community College’s catalog for a course in the program of study. For example, a student may wish to substitute MAT 143 (Quantitative Literacy) for BUS 121 (Business Mathematics). A substitution form would be completed to be eligible for credit.

Procedure for completing the substitution form:

• Advisors or students initiate the substitution form. • Submit request to the appropriate department chair. • Department chairperson reviews the request. Signs the request if a substitution is

considered necessary. • Department chairperson submits the request to the Vice President for Student Services. • The Vice President for Student Services approves or disapproves. The substitution form

is routed to the registrar’s office. • Substitution form is placed in the permanent record. The “canary” copy is returned to

the department chair (to disperse to the appropriate advisor). The “pink” copy is mailed by the enrollment specialist to the student.

Note: No substitutions will be granted if a substitution form has not been completed. It is the responsibility of the student to initiate the request for course substitution.

(See Form C)

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APPLYING FOR GRADUATION

As advisors, it is very important to understand requirements for graduation in your curriculum. Many of our students do not know if they are close to finishing the program of study. The registrar’s office relies heavily on the faculty advisors to assist students with graduation procedures. Remember, these students have never done this before! They need our help!

All of our certificates, diplomas, and degrees are made “in-house” to help streamline our office. We are able to print professional diplomas with electronic signatures in a timely manner. Please see below for the procedures students should follow to apply for graduation.

1) Fill out the application for graduation and/or the application for certificate. Pay the cashier at BCC for the certificate, diploma, or degree. Certificates with a diploma cover are $20.00; certificates without a diploma cover are no cost. Diplomas and degrees include the cost of the diploma cover in the graduation fee of $20.00. Duplicate or additional copies of certificates, diplomas, or degrees are $5.00 each.

2) Bring the application and/or application for certificate along with the receipt as proof of payment to the registrar’s office.

3) Graduation fees are non-refundable. Students that fail to complete the required coursework by the end of the summer session will be required to reapply for graduation to have his/her degree or certificate conferred upon. (See Form D – Application for Graduation) (See Form E – Application for Certificate)

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INCOMPLETE GRADE FORM

The registrar’s office does not send students notification of an incomplete “I” grade on the student’s transcript. Each student is informed of the “I” grade at the end of the semester. The student has until the end of the subsequent semester to make up the “I” grade (including the summer session). For example, if an “I” is given in the spring semester, the student has until the end of the summer session to complete the course. If not, the grade will be changed to an “F”.

More or less time can be allocated for an incomplete to be resolved. A contract exists that will supersede the BCC College Catalog. Incomplete grade forms can be obtained from the registrar’s office. (See Form G)

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STUDENT SERVICES FORMS

These forms can be obtained from Student Services. The forms are not meant to be copied from this book and used. Some forms must be completed and returned by students. Other forms may be on two or three part paper.

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Form A

Bladen Community College Class Schedule For ! Fall ! Spring ! Summer Semester 20___ Curriculum Major_________

Student’s Name ________________________________________________________________

Student ID# _______________ Social Security Number ________-______-________ (OPTIONAL)

Advisor’s Signature: ___________________________________ Date: ____________________

Student’s Signature: ___________________________________ Date: ____________________ White Copy – Registrar’s Office Yellow Copy – Advisor

Course Prefix

Course Number

Course Section

Credit Hours Course Title Day(s) Times

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Form B

BLADEN COMMUNITY COLLEGE

CHANGE OF MAJOR FORM

This form must be activated by a counselor or student advisor after consultation with the student.

Date of Activation Effective date and semester

Student’s Name Last First Former or Middle Current Major New Major

Please check one: Associate Degree Diploma Certificate

─ ─ STUDENT SIGNATURE SOCIAL SECURITY NUMBER

COUNSELOR OR ADVISOR’S SIGNATURE DATE

COPIES: WHITE – STUDENT FILE YELLOW – NEW ADVISOR PINK – PREVIOUS ADVISOR

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Form C

Bladen Community College Request for Course Substitution

To: Vice President for Student Services

From: Department Chairperson

__________________________________ ___________________________________ Student’s Name Student ID Number

__________________________________ ___________________________________ Program of Study Student’s Advisor Name

Circle one: Degree Diploma Certificate

I recommend that the above student’s request to substitute the following course(s) be approved:

Substitution Original Course

__________________________________ ___________________________________

__________________________________ ___________________________________

__________________________________ ___________________________________

Reason for substitution:_____________________________________________________

________________________________________________________________________

__________________________________ ___________________________________ Department Chairperson Date

This form must be submitted to the Vice-President of Student Services for approval or disapproval.

_ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _

The above request is ! Approved ! Not Approved.

__________________________________ ____________________________________ Vice President for Student Services Date

_ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _

White – Registrar Canary – Dept. Chairperson Pink – Student

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Form D

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FORM E

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Form F BLADEN COMMUNITY COLLEGE

INCOMPLETE GRADE FORM Student’s Name:____________________________ Course Number:______________________

Student’s ID Number:________________________ Social Security Number:________________ (Optional) Semester:_________________________________ Date:_______________________________

Work to be completed:___________________________________________________________ ______________________________________________________________________________ ______________________________________________________________________________ ______________________________________________________________________________ ______________________________________________________________________________ Grade on work already completed (Numerical and Letter Grades):________________________

Work to be completed by (Date):___________________________________________________ Note: If work is not completed by the above date, the incomplete grade “I” will be removed and replaced with a failing grade “F”.

___________________________________ ____________________________________Instructor’s Signature Date ___________________________________ ____________________________________Student’s Signature Date

White Copy – Registrar Yellow Copy – Advisor Pink Copy - Student

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