Recruitment RegistrarDesign Presentation

By

Jason Vipond, Jim Sodam, Joe Klug,

Ajay Dharna

November 21, 2002

Project Overview

• Admissions Marketing Dept. schedules events for prospective students

• Students sign up on website

• Information keyed into Access database

• Secretary runs queries/reports and prints mailing labels from info.

Old System Refresher

Telephone Secretary

DatabaseE-mail

Website

Printer

Proposed System

Telephone

Website

Secretary

Client computer

Types of Users

• Prospective Student User

• Administrative User

• Read Only Administrative User

Student Functions

• Edit Personal Information

• Retrieve Password

• Register / Un-register for Events

Student Login

Register (Personal Info) Page

Event Info Page

Personal Page

Admin Functions

• Add/Edit/Delete Students Info

• Add/Edit/Delete Event Info

• Add/Edit/Delete Holidays

• Add/Edit/Delete Majors & Major Links

• Predefined Queries

• Predefined Reports

• Download Database

Admin Main Page

Add/Delete/Edit Student Page

Student Search Page

Add/Edit/Delete Major Links

Add/Edit/Delete Major

Add/Edit Event

Add/Edit/Delete Holiday

Update Student Attendance

Update Student Attendance

Mailing Labels

Mailing Labels (cont.)

Personalized Letters

Personalized Letter (cont.)

Delete Old Entries

Weekly Event Report

Weekly Event Report (cont.)

Student List for Event

List All Students In System

Registrations by School

Registrations Per Major

List Students by School

List Students by Grad. Date

Heard about How List

Add/Edit/Delete Admin

Download Database

Class Diagram

Holiday

holidayNameholidayDate

Admin

levelusernamepassword

User

usernamepasswordfirstNamelastNamesexssnemailstreetcitystatezipphonehighSchoolgradDatecollegemajorAmajorBregDatedelDate

SignupExtraInfo

signupIdeventFieldIdchoice

EventFieldChoice

eventFieldIdchoiceName

Signup

userIdeventIdnumAttendingdateAttendinghowHeardAbout

*

1

*

1

*1 *

EventField

fieldNameeventIdtype

1

*

1

*

*1 *1

EventDate

eventIddatetime

Event

eventTitledescriptionlink

*

1

*

1

*1 *1

*

1

*

1

MajorLink

majorCodelinkLabellinkURL

Major

majorCodemajorName

*1 *1

1

Security

• Password Encryption

• Database Encrypted, Password Protected

• Administrator Script Security

Have we met requirements?• Efficiently capture data from the web page

• Must make sure appropriate data is filled in and validated

• Reduce data redundancy

• Must be able to update the database

• Provide queries

• Create a user friendly interface

Questions?

• What is the meaning of life?

• Where do babies come from?