referee administrator training. agenda regional referee administrator duties getting organized...
TRANSCRIPT
Referee Administrator
Training
Agenda
• Regional Referee Administrator duties
• Getting organized
• Developing a budget
• Recruiting volunteer referees
• Training New and Returning Referees
• Scheduling referees
• Retaining referees
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The Big PictureAYSO Vision Statement:
“To provide world-class youth soccer programs that enrich children’s lives”
Based on six (6) Philosophies: Everyone Plays®
Balanced Teams Open Registration Positive Coaching
Good Sportsmanship Player Development
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Josephson Institute of Ethics Survey
Of the 4,200 High School Student - Athletes who Responded to the survey – here are a few
interesting responses :
• Approximately 50% of the boys and 33% of the girls surveyed see nothing wrong with cheating, using racial slurs, faking injuries, arguing or violence … if it will help to win the game.
• “…The survey reveals that coaches and parents simply aren’t doing enough to assure that the experience is a positive one …”
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More StatisticsCalifornia Parks and Recreation Association survey question:
“What is the biggest problem in youth sports today?” • Out of control parents/spectators 48.0%
• Win at all cost coaches 30.6%
• Poorly run leagues 10.5%
• Poor sportsmanship by kids 7.0%
• Inexperienced officials 2.6%
“We have met the enemy and they are us”!
Remember…
“In AYSO, it’s about more than the game!”
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In the Beginning (there was a void)
You “volunteered” - now what?
1.Don’t panic; relax, take a deep breath. 2.You have more resources than you know!3.Your job is very important!
Being a volunteer is not an excuse for doing a poor job. Remember…
In AYSO, it’s about more than the game!
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Regional Referee Administrator Duties Quick List
• Register your referees annually;• Work with the Child and Volunteer Protection Advocate;
(CVPA) • Appoint a Regional Director of Referee Instruction; (RDI)• Appoint a Regional Director of Referee Assessment; (RDA) • Develop a schedule for training and game coverage; • Prepare an annual budget; • Communication – before, during and after the season; • Provide leadership and be an active role model;• Promote referee welfare within the Region;• Represent the Region at Area meetings;• Know the rules (Region, Area, Section, National);• Work with RC, Region Coach Administrator and Region staff; • Identify and train a successor;• Collaborate with the Area Referee Administrator. (ARA)
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Where do I start?• To have a successful season you will
have to put these pieces together.
TrainingScheduling
Recruiting
Budgeting
Retaining
Calendaring
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You Are Not Alone!Here are People Who Can Help:
• Previous RRA and staff
• RC – Regional Commissioner
• CVPA – Child & Volunteer Protection Advocate
• RCA – Regional Coach Administrator
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You Are Not Alone!Here are People Who Can Help:
• ARA, ADI, ADA – Area Referee Staff
• SRA, SDI, SDA – Section Referee Staff
• National Referee Advisory Commission (NRAC)
• National Referee Program Administrator (NRPA) Thomas Bobadilla
• National Office Staff
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Where to Get More Information
• AYSO National Referee Program Manual • AYSO Guidance for Referees, Coaches, Other Volunteers
and Parents• AYSO edition of the Laws of the Game• National Rules & Regulations• Recruiting & Retaining Referees• Referee Mentor Handbook• Other Useful Sources
• Regional Guidelines• Area and Section Guidelines• Various Web Sites
Any Suggestions ?
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Useful Websites
• WWW.AYSO.ORG• WWW.eAYSO.ORG• WWW.FIFA.COM• WWW.USSOCCER.COM
• WWW.ASKTHEREF.ORG – fun
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Fix It Before It Breaks
Be proactive – Anticipate
problems
• National Rules & Regulations• Standard Regional Guidelines• Policies & Procedures• Protest Committee/Dispute Resolution
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Develop Your Team• You - Region Referee Administrator (RRA)
• Assistant Referee Administrator (A-RRA)
• Director of Referee Instruction (RDI)
• Director of Referee Assessment (RDA)
• Referee Scheduler • Director for Youth & Women Referees• Regional Coach Administrator (RCA)
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Develop a Communication Plan
• Communicate Early & Often
• Be Consistent
• Use Multiple Methods – (Hardcopy and Electronic)
• Web sites (local & national)
• Be Accountable (you and your team)
• Misconduct / Dispute Resolution
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Support AYSO National Programs
• National Referee Program
• National Coaching Program
• National Management Program
• Very Important Player (VIP) Program
• Safe Haven Program
• Kids Zone® Program
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Calendar of Events
Local & National EventsTraining TournamentsRegistration DatesBeginning & End of SeasonMentor/Assessor ScheduleMeetings
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Time & Task Deadline Calendar
Build your Time & Task Calendar “Backwards”
Determine:
• What must be done by the day of the event
• What is the logical order
• What needs the longest lead time
• What has the highest impact on success
• Who has Responsibility, Authority, Accountability
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Where Do We Get New Referees?Player & Parent Involvement
Pop
ula
tion
U6 U8 U10 U12 U14 U16U19
Playe
rs
Parents
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How Do We Get Referees1. See “Recruiting & Retaining Referees Manual”
2. Make the job fun and easy
3. Minimize problems outside the touch lines
4. Recruiting is a never ending annual task
• Parents of Young Players
• Youth Referees
• Buddy System (Couples): 2 makes 1
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Training Referees
• Register and advertise the course
• Order course materials
• Identify instructors
–Region, Area, Section & National
• Schedule training for new referees
–Flexible: evenings, half day, multi-day
• Design a Returning Referee program
–Annual Updates
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Training: Food for Thought
• Identify Available/Potential Instructors• Flexible Training for New Referees• Returning Referee Training Program• Incentives to Encourage Attendance• Training for: Fun, a Challenge, Growth• Upgrades Take Time• Appreciate Referee Efforts
Remember – Plan Ahead
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Training Course Objectives
Basic Basic knowledge needed to referee
U-6, U-8 Official Fun, fair and safe fundamentals
National Knowledge for all AYSO matches
Assistant Referee Assistant Referee duties- offside
Intermediate Knowledge for more challenging matches
Advanced Knowledge for most AYSO matches
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Why Schedule Referees
• No Refs – No Games
• Scheduling is crucial to your program’s success
• Needs to be well-organized, fair, flexible
• Meet the needs of the Region, Teams, and
Referees
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What Must You Know……before you can start?
5 Important Steps:1. Identify your requirements
- Players, Games, Dates, Fields, Referees2. Develop a Plan
- How will you schedule your referees?3. Schedule the Referees
- Implement the plan4. Publish the Schedule
- Make available to all5. Maintain the Schedule
- Changes during the season
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Do It – Step 1Identify your Requirements
•Get your game schedule- Age divisions
- # Games per day- Playing dates
•Get your referees- Returning referees- New Referees
•Maintain a database- Ref Name, telephone, email- Certification level, skill level- Parent, coach, player – Team #- Availability constraints- Other ?
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Do It – Step 2Develop your Plan
How will you schedule your referees?• For example –
Age Division Scheduling Method
Divisions U-5/U-6: Don’t assign referees. The coaches will handle this responsibility
Division U-8: Don’t assign referees. Each team will provide their own.
Divisions U-10 to U-14: Assign referees based on the Referee Team method.
Divisions U-16/U-19: Assign referees using the self-scheduling method.
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Let’s Look at Some Scheduling Methods
– Pros and Cons
Scheduling Method
Pros Cons
Russian Roulette
Midnight Caller
Do It Yourself
Assigned Games
Referee Teams
Web-BasedComputerized Programs
Others?
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Do It – Step 3 …How will you schedule your refs?
Scheduling the Referees – Sample Plan Region X
Divisions U-5/U-6coaches will manage these games
Division U-8 Assign Referee only
Division U-10assign Referee only, recruit
club lines each team
Divisions U-12 through U-19assign the Team Referee
Method (Referee, Assistant Referees)
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Do It Step 3…Get your game scheduleTime Field 1 Field 2 Field 3 Field 4 Field 5 Field 6
8:00 U-8 U-8 U-10 U-10 U-12 U-14
8:30
9:00 U-8 U-8
9:30 U-10 U-10 U-12 U-14
10:00 U-8 U-8
10:30
11:00 U-8 U-8 U-10 U-10 U-12 U-14
11:30
12:00 U-8 U-8
12:30 U-10 U-10 U-12 U-16/19
1:00 U-8 U-8
1:30
2:00 U-8 U-8 U-10 U-12 U-16/19
2:30
3:00 U-8 U-8
3:30 U-12
How Many Fields?
Region X has 1 full-sized field and 5 small-sized fields.
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How Many Games?Region X has 36 Games/Week that need referees
U-5&6 26 Teams 13 Games/WeekU-8 32 Teams 16 Games/WeekU-10 18 Teams 9 Games/WeekU-12 12 Teams 6 Games/WeekU-14 6 Teams 3 Games/WeekU-16/19 4 Teams 2 Games/Week
Note – U 5&6 games may not need refs- handled by coaches
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How Many Refs Do You Need? Rule of Thumb
If you assign each referee for a ½ day or less, you need:U-5&U-6 No Refs (Managed by coaches).U-8 1 experienced referee (or U-8 Official) to
do 4 games.U-10 1 experienced ref + 2 club linesmen to do
3 games.U-12 1 experienced ref + 2 new referees or ARs
to do 2-3 games.U-14 1 experienced ref + 2 new referees to do 2
games.U-16+ 3 experienced referees to do 2 games.
Assume 15% will not be available any given Saturday
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29 Referees Needed in Region X
– U5&U6 13 Games/Week 0 Refs– U-8 16 Games/Week 4 Exp Refs or U-8 Officials– U-10 9 Games/Week 3 Exp Refs + Club Linesmen– U-12 6 Games/Week 3 Exp Refs + 6 New Refs/ARs– U-14 3 Games/Week 2 Exp Refs + 4 New Refs– U-16/19 2 Games/Week 3 Experienced Refs
15 Exp + 10 New Refs (U-8 Officials, ARs, Club Linesmen) = 25
Assume 15% will not be available (25 x .15 = 4 Refs)
25 + 4 = 29 Referees Needed
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27 Refs Available in Region X
Available Volunteers Code Names
3 Assistant Referees (ar1 – ar3) 2 U-8 Officials (u8o1 – u8o2) 17 Regional Referees (r1 – r17) 3 Intermediate Referees (i1 – i3) 1 Advanced Referee (a1) 1 National Referee (n1)
Note: The RRA is not the “spare” referee!
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Referee TeamsRef Team
Name Email Cert
Tel Number
Schedule Requests
SkillLeve
l10-1 Harry Potter [email protected] Asst
Ref555-123-4567 Morning games only U-8
10-1 Homer Simpson [email protected] Reg Ref
555-123-4567 Do not scheduled when Bart is playing
U-10
10-1 Bilbo Baggins [email protected] Inter Ref
555-123-4567 Afternoon games only
U-12
10-1L Steffi Seitz [email protected] AdvRef
555-123-4567 I’ll ref anytime U-16
10-2 Mark Fults [email protected] NatlRef
555-123-4567 Saturday all day U-19
10-2
10-2
10-2L
10-3
10-3
10-3
10-3L
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Blank Schedule for Region XTime Field 1 Field 2 Field 3 Field 4 Field 5 Field 6
8:00
U-8
R ( )
U-8
R ( )
U-10
R ( )
U-10
R ( )
U-12
R ( )
AR ( )
AR ( )
U-14
R ( )
AR ( )
AR ( )
10:00
U-8
R ( )
U-8
R ( )
U-10
R ( )
CL
CL
U-10
R ( )
CL
CL
U-12
R ( )
AR ( )
AR ( )
U-14
R ( )
AR ( )
AR ( )
12:00
U-8
R ( )
U-8
R ( )
U-10
R ( )
CL
CL
U-10
R ( )
CL
CL
U-12
R ( )
AR ( )
AR ( )
U-16/19
R ( )
AR ( )
AR ( )
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Scheduler’s Worksheet
Time 8:00 9:00 10:00 11:00 12:00 1:00 2:00
ar 1 X X X
ar 2 X X X
u8 1 X X X No Problem
r 1 X X X
r 2 X X X Potential problem
i 1 X Not very good X
i 2 X X
a 1 X X
n 1 X X X
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Sample Referee ScheduleWeek 1
Field 1 Field 2 Field 3 Field 4 Field 5 Field 6
8:00 AM
Teams 08B1 v 08B2 08G1 v 08G210B1 v 10B2 10G1 v 10G2 12B1 v 12B2 14B1 v 14B2
Referees R: U801 R: U802 RL: U1001CL:CL:
RL: U1002CL:CL:
Team: 10-1 Team: 10-2
9:00 AMTeams 08B3 v 08B4 08G3 v 08G4
Referees R: U801 R: U802
9:30 AM
Teams 10B3 v 10B4 10G3 v 10G4 12G1 v 12G2 14G1 v 14G2
Referees RL: U1001CL:CL:
RL: U1002CL:CL:
Team: 10-1 Team: 10-2
10:00 AM
Teams 08B5 v 08B6 08G5 v 08G6
Referees R: U801 R: U802
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Do It – Step 4
Publish the Schedule• Let everyone know
– Referees - Teams - Fill-in referees - Field staff
• Publication Methods • Email to each referee • Post schedule on website• Post schedule at fields• Mail hardcopy to referee
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Do It – Step 5Maintain the Schedule
• Changes will happen• Add New Referees• Referee can’t make it• Re-assignments for upgrade assessments• Game schedule changes
• Can the Referee Scheduler do it all?• If small Region – probable • If large Region – get help• Add support staff by –
– Age division – Field assignment
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Can Automation Help?
Absolutely – just don’t lose the personal touch.
After all, this is a people-job
Examples: none officially supported by AYSO
- Arbiter Sports (arbitersports.com)- Referee Assistant (referee-assistant.com)- Schedules etc (schedulesetc.com)
- Club Spaces (clubspaces.com)
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Example of Automation?
Share your experiences with automation.
How has your Region used automation?
What has worked?
Referee Assistant ComputerProgram
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Scheduling Conclusion
• Referee scheduling is a challenging but critical task.
• 5 steps to successful Referee Scheduling1. Identify your Requirements
2. Develop a plan
3. Schedule the referees
4. Publish the schedule
5. Maintain the schedule
• Develop the method that is right for your Region• Consider use of automation to make the job easier
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Keep ‘em coming back
• Nothing succeeds like success• Ensure referees are well trained and supported • Mentors help during and after games • Support group socialization • Online discussion groups • Motivational incentives• Minimize problems outside the touch lines -
Kids Zones
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Building a Budget• Training Courses needs:
• Facilities Rental: School, Library, Community Center • Course Materials: Handouts, Certificates, Badges • Meals: Breakfast, Lunch, Dinner, Snacks• Equipment Rental: LCD, VCR, Overhead Projector
• Referee Supplies• Uniforms, flags, whistles• Awards and incentives
• Referee Meetings• Support & Camaraderie
• Staff Development• Instructor & Assessor Training
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Budget Information Sources
Previous Year’s Budget Actual Expenditures Previous Year’s Rosters
- Materials Needed- Number attending- Number Upgrading
Remaining Uniforms & Supplies
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Making the Budget Work
Ensure Adequate Lead Time for Orders
Coordinate Orders with RC & Treasurer
Utilize AYSO Reimbursement Form
Access to “Official Purchaser”
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Summary• Know your duties –
– Enlist Lots of Help
• Get Organized – (people, information, staff communication,
calendars)
• Get Everyone – Registered and Safe Haven‘d
• Make recruiting an ongoing team effort
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Summary• Provide ample
– training opportunities – mentoring opportunities – upgrade opportunities
• Schedule – retaining, recruiting, schedules early !!!
• Develop & submit a detailed budget
• Create a supportive environment
and remember…
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In AYSO, it’s about more than the game!
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