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Copyright© Multiple Listing Service of Southern Arizona Page1 Updated 07/2017
MLS of Southern Arizona—Regional Database Upgrade—Commercial Lease Listing Update Form
This worksheet is designed to assist MLSSAZ Subscribers with the Regional Database Upgrade. Please use this sheet as a supplement to your listing Profile Sheet. Gathering information on this sheet in advance will help with a smooth update to your listing after the go-live of the Regional Database Upgrade. Main Listing Fields If there is the possibility of a required update to any of the Main Listing Fields, the field will be listed on this worksheet. All fields labeled with an asterisk (*) will be required and must be completed in order to update your listing after the Upgrade. Property Details The property detail fields are fields where multiple options exist for a specific category. There are three types of updates to the Property Details. The type of update is noted on each category directly under the category header. The update types are as follows:
New Category—A new Detail Category that will need options selected. Combo Removal—Expands single Combo choice to allow multiple selections for a particular Detail Category. If your listing has Combo selected, it will need to be updated. Additional Options—Addition of available options in the list. Please review for the best possible selection.
Please look for additional notes throughout this document for hints on gathering the appropriate information. Detailed information regarding the Regional Database Upgrade is posted on our website www.mlssaz.com/upgrade
Regional Database Upgrade 2017 Commercial Lease Update Sheet
Copyright© Multiple Listing Service of Southern Arizona Page2 Updated 07/2017
MLS of Southern Arizona—Regional Database Upgrade—Commercial Lease Listing Update Form
GENERAL PROPERTY DESCRIPTION
*Property Sub Type Industrial Health Care Hotel & Motel Office Retail Senior Housing Special Purpose Sport & Entertainment Other Mobile Home/RV Park Apartment
Construction Status Existing New Construction # Units _______ Total Parking ________ Multi-Tenant Yes No
Year Built ______________ *Lot Dimensions _______________________________________________________________________________
*Lot Size Source Appraiser Assessor Other Owner
*Total SqFt __________________ *Source of SqFt Appraiser Assessor Builder Floor Plan Owner Other
*Leasable SqFt _____________
*Listing Member _________________________ ID# ________ Co-Listing Member _________________________________ ID#_________
*Listing Office ___________________________ ID#________ Co-Listing Office ___________________________________ ID#_________
ADDRESS INFORMATION
*Address _____________ ____ _________________________________________________________________ __________ ____ ________ Street # Dir Street Name Suffix Post Dir Lot/Unit #
*City __________________________ *State____ *Zip Code_______ *County __________________________ *Country _________________
*Tax Code___________________________
LOCATION TAX AND LEGAL
*Tax Year ____________ *Taxes $ _______________ *Assessments $__________________ *Taxes For Building & Land Only for Land
*Area _________________________________________ *Fire Protection Included in Taxes Subscription None
**Note: Please refer to the MLSSAZ Regional Database Upgrade for the updated MLS Area Maps.
*FEMA Flood Zone Yes No TBD *Municipal Flood Zone Yes No TBD
CONTRACT INFORMATION
**Lease Paid Annually Quarterly Monthly *Min Lease Term (Years) __________
*Co-Op Fee______________ Leasing Broker Bonus_________________ *Variable Commission Yes No **Note: The Co-Op Fee field will no longer contain bonus information. Bonus information will be required to be placed in a new field. Information currently in the Co-Op Fee field will remain during the upgrade.
*Exclusive Agency Yes No *Limited Service: Yes No
SHOWING INFORMATION
*Occupied By Caretaker Owner Tenant Vacant Occupant Name____________________________________________________
Onwer Name _______________________________________________________ Owner Phone ___________________________________
*MLSSAZ Lockbox Yes No Lockbox Location _____________________________ Gate Code Yes No
Phone# To Show ________________________________
Commercial Lease Update Sheet Regional Database Upgrade 2017
Listing ID/MLS Number _______________________________________
Copyright© Multiple Listing Service of Southern Arizona Page3 Updated 07/2017
MLS of Southern Arizona—Regional Database Upgrade—Commercial Lease Listing Update Form
UNIT INFORMATION
EXPENSES
*CAM Fee/Mo ______________ *CAM Expenses Incl in Rent Yes No Other Expenses $ _____________
*Figures Presented Actual Proforma
Apartment New Category High Rise Mid Rise Low Rise Other ____________________________
Retail New Category Community Center Convenience Store/Gas Station Day Care Facility/Nursery Free Standing Building Neighborhood Outlet Center Post Office Power Center Regional Center/Mall Restaurant Retail Pad Specialty Center Street Retail Strip Center Super Regional Center Vehicle Related Truck Stop Other ____________________________
Hotel/Motel New Category Economy/Limited Extended Stay Full Service Other
Office New Category Office – Business Park Office – R&D Office – Warehouse Office Building Institutional/Governmental Office Condo Other ____________________________
Special Purpose New Category Greenhouse/Nursery Marina Religious Facility School/Educational Facility Other ____________________________
Mobile Home/RV Park New Category Mobile Home Park RV Park Other ____________________________
Industrial New Category Distribution Warehouse Flex Space Industrial – Business Park Industrial condo Manufacturing Office showroom R&D Refrigerated/Cold Storage Self/Mini – Storage Facility Truck Terminal/Hub/Transit Warehouse Other ____________________________
Adult Housing New Category Assisted Living Residences Congregate Adult Housing Independent Living Residences Other________________________
Health Care New Category Acute Care Hospital Clinic Dental Dispensary Urgent Care Other ____________________________
Sport & Entertainment New Category Golf Related Theatre/Performing Arts
ROOF New Category
Built-Up
Built-Up - Reflect
Foam
Membrane
Metal
Metal Tile
Modified Bitumen
Rolled
Shake
Shingle
Tile
Other: ___________________
CONSTRUCTION Combo Option Removed
Brick
Burnt Adobe
Concrete Block
Frame
Frame Stucco
Ins Concrete Forms
Masonry Stucco
Metal
Mud Adobe
Precast Concrete
Rammed Earth
Siding: Yes No
Slump Block
Steel Frame
Stone
Stucco Finish
Straw Bale
Wood Frame
Other: ___________________
POPERTY FEATURES New Category
# Grade Doors: _________
ADA Compliant:
Yes
No
Unknown
Conference Room
Drop Ceiling
Drive-Thru
Entertainment Center
Equipped: Yes No Partial
Furnished
Fire Sprinklers:
Interior Steps
Phase 1 Report:
Skylights ________________
Smoke Detector
Storage
Warehouse
Wet Bar
PROPERTY DETAILS
Copyright© Multiple Listing Service of Southern Arizona Page4 Updated 07/2017
MLS of Southern Arizona—Regional Database Upgrade—Commercial Lease Listing Update Form
MAIN HEATING New Category
Baseboard
Combo
Floor Furnace
Forced Air - Elec
Forced Air - Gas
Heat Pump
Gas Pac
Radiant
Solar
Wall Unit
Zoned - Elec
Zoned - Gas
None
Other: ___________________
WATER HEATER New Category
Electric
Natural Gas
Propane
Recirculating Pump
Solar
None
ELECTRIC New Category
Electric Company
Solar
Windmill
None
Master Meter: Yes No
3 Phase Power: Yes No
AMPS: _____________
GAS New Category
Natural
Propane
None
SEWER New Options Available
Connected
Septic
None
Other ____________________
WATER New Options Available
Active Water Mgmt
City
Domestic Wells
Irrigation Well
Private Well
Pvt Well (Not Registered)
Pvt Well (Registered)
Water Company
Well Agreement
Well Shared
# Of Shared Well: __________
None
Other: ___________________
SPACE INFORMATION New Category
# Docks: ________
Dock High
Dock Leveler(s)
Drive-in-Door(s)
Grade Level
RR Loading Dock
Truck
Truck Well
Ceiling Height
8ft
10ft
12ft
14ft
16ft
18ft
20+ft
Door Height
8ft
10ft
12ft
14ft
16ft
18ft
20+ft
Door Width
3ft
4ft
6ft
8ft
10ft
12ft
WAREHOUSE STORAGE New Category
Warehouse SqFt.:________
Cold
Dry
Fresh
Frozen
Gas
Green House
Other: ___________________
FENCED STORAGE New Category
Yes
No
MAIN COOLING New Category
AC Central
AC Wall
Ceiling Fans
Ceiling Fans Pre-Wired
Dual Cooling
Evap Central
Evap Wall
Evap Window
Evap Zone
Gas Pac
Heat Pump
Zoned AC
None
Other: ___________________
ACCESSIBILITY OPTIONS New Category
Door Levers
Elevator
Emergency Intercom
Entry
Handicap Convertible
Level
Ramped Main Level
Wide Doorways
Wide Hallways
None
SECURITY
New Category
Alarm Installed
Alarm Leased
Bars
Cameras
Prewired
Security Lights
Shutters
None
Other: ___________________
GREEN FEATURES New Category
Adobe
Bath Exhaust Out
Dual-Flush Toilets
Energy Star Air Pkg
Energy Smart Home Rtg
Energy Star Appliance
Energy Star Light Pkg
Energy Star Qualified
Energy Star Skylights
Energy Star Windows
FSC Certified Wood
Govt EE Prog Crt
Green Label Backings
Green Label Carpet
Green Seal Coatings
Green Seal Paints
Grey-Water Lines
HERS Rating
Infill Site
Ins Concrete Forms
Kit Exhaust Out
Low E DP Windows
Low Flow Faucets
Low Flow Showerheads
Natural Material
NAHB Bronze
NAHB Emerald
NAHB Gold
NAHB Silver
Non Frmldhd Cabinets
Only Native Plants
Previously Developed
Rainwater Harvesting
Rammed Earth
Reg Res Grn Bronze
Reg Res Grn Emerald
Reg Res Grn Gold
Reg Res Grn Silver
Renewable Flooring
SIPS
Solar Hot Water Sys
Solar Pool Heater
Solar PV System
Solar Tube
Strawbale
Tankless Water Htr
TEP Guarantee
USGBC LEED Cert
USGBC LEED Gold
USGBC LEED Platnm
USGBC LEED Silver
Utlty Co EE Prog Crt
Water Sense Faucets
Water Sense Shower Head
Whl Hse Air Filt Sys
PROPERTY DETAILS
Copyright© Multiple Listing Service of Southern Arizona Page5 Updated 07/2017
MLS of Southern Arizona—Regional Database Upgrade—Commercial Lease Listing Update Form
FENCE New Category
Barb Wire
Block
Chain Link
Electric
Field
Rock
Shared Fence
Slump Block
Smooth Wire
Split Rail
Stone
Stucco Finish
Wood
Wrought Iron
None
Other: ___________________
LANDSCAPE FRONT New Category
Decorative Gravel
Desert Plantings
Flower Beds
Graded
Grass
Low Care
Natural Desert
Shrubs
Sprinkler/Drip
Trees
None
Other: ___________________
LANDSCAPE REAR New Category
Decorative Gravel
Desert Plantings
Flower Beds
Graded
Grass
Low Care
Shrubs
Sprinkler/Drip
Trees
Vegetable Garden
Natural Desert
None
Other: ___________________
ROAD TYPE New Category
Chip/Seal
Gravel/Dirt
Paved
Pavers
PARKING New Category
# Covered Parking _________
Fee
Fenced Parking
Free
Parking Lights
Parking Structure
Paved Parking
Private Parking
Public Parking
Shared
Other: ___________________
LOT FEATURES New Category
Adjacent to Alley
Adjacent to Rail
Adjacent to Wash
Borders Common Area
Corner Lot
Cul-De-Sac Lot
Dividable Lot
East/West Exposure
Hillside Lot
North/South Exposure
Subdivided Lots
BUSINESS LOCATION New Category
Business Park
Commercial Strip
Corner Lot
Free Standing Bldg
Industrial Park
Inside Location
Multiple Locations
Office/Professional
Redevelopment Area
Traffic Signal
FREEWAY/HIGHWAY New Category
Up to 1 Mile
1.1 - 2 Miles
2.1 - 5 Miles
Over 5.1 Miles
Access
Frontage
TRAFFIC COUNT New Category
Up to 5,000
5,001 15,000
15,001 to 35,000
35,001 to 50,000
50,001 to 75,000
75,001 to 100,000
100,001 to 120,000
120,001 to 150,000
150,001 to 175,000
175,001 to 200,000
Over 200,000
Not Available
Unknown
TYPE OF LEASE New Category
Base & Percentage
CPI Clause
Deposit Required
Fixed
Full Service
Gross Lease
Industrial Gross
Modified Terms
Net Lease
Net Net Lease
Net Net Net Lease
Sub Lease
Tax Escalation
LANDLORD PAYS New Category
Building Liability Insurance
Common Area Maintenance
Contents Insurance
Electric
Exterior Maintenance
Fire Insurance – Bldg
Gas
Glass Insurance
Janitorial
Management Fees
Property Taxes
Sewer
Trash
Water
None
TENANT PAYS New Category
Capitol Improvements
Common Area Maintenance
Contents Insurance
Electric
Exterior Repair
Fire Insurance – Bldg.
Gas
Glass Insurance
Janitorial
Liability Insurance
Owner Carry
Parking Area Maintenance
Property Taxes
Sewer
Trash
Water
None
MOVE IN COSTS New Category
1st 2 Months Rent
1st Months Rent
Cleaning Deposit
Deposits
Last Months Rent
LEASE INCLUDES New Category
Building & Land
Building Only
Equipment
Furniture
Inventory
Land Only
POSSESSION New Category
30 Day Tenant
Immediate
Negotiable
See Remarks
SUBMIT WITH OFFER New Category
Earnest Check
Lease Agreement
Proof of Funds
PROPERTY DISCLOSURES New Category
Addendum
Appraisal
Asbestos
County Parcel Info
Deed Restriction: Yes No
DWR Regulations
Easements
Elevation Certificate
Endangered Species
Equipment List
Flood Certification
Flood Plain
Floor Plan
Inventory List
Lead-Based Paint
Leases
Military Airport Vcty
Mktg. Package Available
Plat Map
Property Profile
Public Airport Vcty
Public report
Radon
Road Maint. Agreement
Seller Prop Disclosure
Site Plan
Soil Analysis
Superfund
Surveyed Plat
Topographic Map
Unknown
Wetlands
WQARF
None
RESTRICTIONS
CC&R
Deed
PROPERTY DETAILS
Copyright© Multiple Listing Service of Southern Arizona Page 6 of 6 06-2017
MLS of Southern Arizona—Regional Database Upgrade—Commercial Update Sheet
PROPERTY DISCLOSURES New Category
Addendum
Appraisal
Asbestos
County Parcel Info
Deed Restrictions: Yes No
DWR Regulations
Easements
Elevation Certificate
Endangered Species
Equipment List
Flood Certification New category
Flood Plain
PROPERTY DETAILS
Floor Plan New Category
Inventory List
Lead-Based Paint
Leases
Military Airport Vcty
Mktg. Package Available
Plat Map
Property Profile
Public Airport Vcty
Public report
Radon
Road Maint. Agreement
Seller Prop Disclosure
Site Plan
Soil Analysis and Maps
Superfund New Category
Surveyed Plat
Topographic Map
Unknown
Wetlands
WQARF
None
SPECIAL CONDITIONS New Category
Owner Agent
Owner Licensee
Delayed Closing
Fix Up New Category
No CSPDS
Property Sold As-Is
Probate/Estate
Court Approval Required
See Supplement
Auction
None
RESTRICTIONS New Category
CC&Rs
Deed