registrar clinic 2013 fall symposium october 4, 2013 renée green, registrar tallahassee community...
TRANSCRIPT
REGISTRAR CLINIC
2013 Fall SymposiumOctober 4, 2013
Renée Green, RegistrarTallahassee Community College
A little trivia….
Beadle or bedel
REGISTRAR CLINIC: OVERVIEWFlorida Statutes and State Board Rules
Articulation and accessGraduationEducational Scholarships, Fees, and Financial Assistance
Counterfeit Diplomas and TranscriptsRetention of RecordsDegree AuditFERPA and SolomonBest Practices
REGISTRAR CLINICFlorida Statutes
K-20 Education Code – Chapters 1000-1013
http://www.flsenate.gov/Laws/Statutes/2013/Title48/#Title48
REGISTRAR CLINICArticulation and Access – Chapter 1007, F.S.
s.1007.23(3)Beginning with students initially entering a FCS institution in 2013-2014 and thereafterEach student seeking an AA degree must indicate a baccalaureate degree program offered by an institution of interest by the time the student earns 30 semester hours
REGISTRAR CLINICArticulation and Access – Chapter 1007, F.S.
s.1007.24A statewide course numbering system (SCNS) for postsecondary and dual enrollment education in school districts, public postsecondary educational institutions, and participating nonpublic postsecondary institutionsImprove program planning; increase communication among all delivery systems; facilitate student acceleration and transfer
State Board of Education Rule 6A-10.043
REGISTRAR CLINICArticulation and Access – Chapter 1007, F.S.
s.1007.24(2)(b)FCS institution associate in arts graduates shall received priority for admission to the upper division of a FCS institution or to a state university over out-of-state students
REGISTRAR CLINICArticulation and Access – Chapter 1007, F.S.
s.1007.265Any student with a disability, as defined in s. 1007.02(2), in a public postsecondary educational institution shall be eligible for reasonable substitution for any graduation requirement, for admission into a program of study, or for entry into the upper division where documentation can be provided the person’s failure to meet the requirement is related to their disability and …
REGISTRAR CLINICArticulation and Access – Chapter 1007, F.S.
s.1007.265 (continued)
… where failure to meet the graduation requirement or program admission
requirement does not constitute a fundamental alteration in the nature of the program.
REGISTRAR CLINICArticulation and Access – Chapter 1007, F.S.
s.1007.27Articulated acceleration mechanisms
Advanced Placement (AP)Credit by Exam (CLEP)International Baccalaureate (IB)Advanced International Certificate of Education Program (AICE)
State Board of Education Rule 6A-10.024(7)
REGISTRAR CLINICGraduation
State Board of Education Rule 6A-10.024 (4)(5)(6)
(4) Associate in Arts Degree(5) Associate in Science Degree
Capstone Degree Articulation AgreementCareer Ladder Articulation Agreement
(6) Applied Technology Diploma (ATD)
REGISTRAR CLINICGraduation
State Board of Education Rule 6A-14.030 Instruction and Awards in FCS Institutions
Adds FCS institutions granting bachelor’s degreesCollege credit and advanced technical certificatesContinuing workforce educationHigh school diploma (adult basic ed)
REGISTRAR CLINICAssessment and Accountability –Chapter 1008, F.S.
Developmental Education
REGISTRAR CLINICEducational Scholarships, Fees, and Financial Assistance – Chapter 1009, F.S.
Postsecondary Student Feess.1009.21 Residency for Tuition Purposess.1009.22 Workforce education postsecondary feess.1009.23 FCS institution feess.1009.25 Fee exemptionss.1009.26 Fee waiverss.1009.265 State employee fee waivers
REGISTRAR CLINICEducational Scholarships, Fees, and Financial Assistance – Chapter 1009, F.S.
Postsecondary Student Fees (continued)s.1009.28 Fees for repeated enrollment in developmental education coursess.1009.285 Fees for repeated enrollment in college credit coursess.1009.286 Fees for excess hours
REGISTRAR CLINICResidency for Tuition Purposes
s.1009.21 DefinitionsQualifications
12 consecutive months immediately prior to his/her first day of class at an institution of higher learning“MUST” (Tier 1) and “MAY” (Tier 2) documentation
State Board of Education Rule 6A-10.044Guidelines on Florida Residency for Tuition Purposes
http://files.flvc.org/pdfDocuments/manuals/ACC_Residency_Guidelines_October_24_2012.pdf
REGISTRAR CLINICCounterfeit Diplomas and Transcripts
“Diploma mills” and “Accreditation mills”
Council for Higher Education Accreditation (CHEA)http://www.chea.org/degreemills/default.htm
U.S. Department of Educationhttp://
www2.ed.gov/students/prep/college/diplomamills/diploma-mills.html
REGISTRAR CLINICCounterfeit Diplomas and Transcripts
Detecting Fraudulent DocumentsAssign practiced, experience personnelKnow what to look for and run through a mental checklist
Preserving the Evidence“chain of custody” Suggestions
REGISTRAR CLINICCounterfeit Diplomas and Transcripts
Florida Statute 817.567Misrepresentation of association with, or academic standing at, postsecondary educational institution1st degree misdemeanor
$1000 fine and court costs or may be imprisoned up to 1 year
REGISTRAR CLINICRetention of Records
General Records Schedule GS5 for Public Universities and Colleges
https://www.flrules.org/gateway/ruleNo.asp?id=1B-26.003
REGISTRAR CLINICRetention of Records
1B-26.003, F.A.C. Electronic Recordkeeping
https://www.flrules.org/gateway/ruleNo.asp?id=1B-26.003
REGISTRAR CLINICDegree Audit – Lifecycle Value
Admission – How previously completed coursework or test scores apply to their chosen program
Orientation – direct student toward best registration options
Advising –Advisers free to address social difficulties, improve study habits, and career advising
RegistrationGraduation Audit and Posting Degrees
REGISTRAR CLINICFamily Educational Rights and Privacy Act (FERPA)
Education records of studentsStudent rights
Right to inspect and reviewRight to request amendmentRight to limit disclosure of personally identifiable information (directory information)Right to file a complaint with USDOE
Institutional responsibilities
REGISTRAR CLINICSolomon Amendment
Student Recruiting Information (any or all)Student nameAddress (local and/or permanent and email)DOB and place of birthClass level (freshman, sophomore, etc)Academic majorDegree receivedMost recent educational institution attended
REGISTRAR CLINICSolomon Amendment in relation to FERPA
Releasing student recruiting information under the provisions of the Solomon Amendment is different from releasing directory information under FERPA in that college must comply with requests for student recruiting information; they may comply with requests for directory information.
Best Practices/TipsOther Resources