regular accreditation of competency assessors

PROCEDURES MANUALDocument No.

TESDA –SOP – CACO - 06Competency Assessment and

Certification Program (Regular)

Rev. No.02

Page1 of 17

Accreditation of Competency Assessor

Issued ByCACO

Date19 March 2012

1.0 Purpose This document provides a system of instructions to ensure all relevant stakeholders of the Philippine TVET Qualification and Certification System (PTQCS) have a shared understanding of the detailed activities to be undertaken for the accreditation of Competency Assessors at Provincial/District and Regional level.

2.0 Scope The procedure includes the process of accrediting competency assessors commencing with the orientation of the applicant-assessor on the administrative and documentary requirements, acceptance, reports submission and updating the registry.

3.0 Definition of Terms

Accreditation the process of recognizing and / or empowering an entity to perform certain roles and responsibilities on behalf of the TESDA organization

Accredited Competency Assessment Center (ACAC)

an establishment officially authorized by TESDA to manage the assessment activities of candidates for national certification, including the provision of support services.

Accredited Competency Assessor (ACA)

an individual authorized by TESDA to assess competencies of a candidate for national certification

Competency Assessment

the process of collecting evidence and making judgments on whether competency has been achieved

Competency Standard (CS)

defines the knowledge, skills and attitudes/values required for competent performance in the workplace




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Issued ByCACO

Date19 March 2012

Moderation a process which involves assessors in discussing and reaching agreement about assessment processes and outcomes in a particular industry or industry sector. This enables assessors to develop a shared understanding of the requirements of specific training packages, including the relevant competency standards and assessment guidelines, the nature of evidence, how evidence is collected and the basis on which assessment decisions are made.

Qualification a defined set or group of units of competency identified by the industry which meets workplace requirements

Registry of Accredited Competency Assessors

refers to a record that contains the documentation of accredited competency assessors by qualification, by region

4.0 Responsibilities Director General Shall ensure the maintenance and review of the documented procedures

National Quality Management and Committee

Shall monitor the effectiveness of the procedures through regular review and reporting on the outcomes by each Regional Quality Management Committee

Executive Director

Shall recommend to the Director General related policies and guidelines

Regional Director and Provincial/ District Director

The delivery of the services is the responsibility of the Provincial Director, in consultation with the Regional Director.Appeal and complaints of clients must be lodged with the TESDA Provincial/District and Regional Offices and may be further elevated to the Office of the Director General for final decision.




Rev. No.02

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Issued ByCACO

Date19 March 2012

5.0 Procedure

Responsibilities Key Steps Interfaces

PO/DO CAC Focal

TESDA-SOP-CACO-06-F11 Checklist of Requirements

TESDA-SOP-CACO-06-F12 Application Form – Competency Assessor’s Accreditation

TESDA-SOP-CACO-06-F18 Tracking Sheet (CA)

PO/DO CAC Focal

TESDA-SOP-CACO-06-F11 Checklist of Requirements

TESDA-SOP-CACO-06-F19 Performance Evaluation Instrument (CA)

TESDA-SOP-CACO-06-F20 Letter of Notification

Provincial / District Director

TESDA-SOP-CACO-06-F13 Certificate of Accreditation

TESDA-SOP-CACO-06-F14 Certificate Numbering & Coding System

PO/DO CAC Focal

TESDA-SOP-CACO-06-F15 Affidavit of Undertaking

TESDA-SOP-CACO-06-F17 Pro – forma of ID

PO/DO CAC FocalRO CAC FocalCO CAC Focal

TESDA-SOP-CACO-06-F16 Registry of Accredited Competency Assessors

Orientation of applicant

Evaluation of documents

Approval of accreditation

Issuance of Accreditation

Certificate and AOU

Updating of Registries




Rev. No.03

Page4 of 17


Issued ByCACO

Date14 September 2012

Procedure Detail

6.1 Orientation of applicant (30 minutes)

PO/DO Focal Staff

6.1.1 Provides applicant checklist of requirements for Competency Assessors’ Accreditation

6.1.2 Orients applicant on the following:6.1.2.1 Accreditation Procedures6.1.2.2 Requirements for Accreditation6.1.2.3 Implementing Guidelines on Assessors Accreditation

6.2 Evaluation of documents (30 minutes)

PO/DO Focal Staff

6.2.1 Checks completeness of the following documents submitted by the applicant

6.2.1.1 Letter of Intent6.2.1.2 Application Form6.2.1.3 Certificate of Employment indicating compliance to the

requirement of two (2) years work or teaching experience6.2.1.4 (for trainer-assessor) Photocopy of NTTC Level I6.2.1.5 For industry practitioners who are not engage in any

training activity, the following requirements shall be applicable:

6.2.1.5.1 Photocopy of COC – Conduct Competency Assessment

6.2.1.5.2 Photocopy of National Certificate for relevant qualification

6.2.1.5.3 Endorsed by a respectable industry association

6.2.1.6 (For new applicants) Certification attested by the AC manager , or an accredited competency assessor, or the TESDA representative that the applicant has assisted in the assessment to at least two candidates under the supervision of the Accredited Competency Assessor

6.2.1.7 (For re-accreditation) Certificate of Attendance on Assessment Moderation for the relevant Qualification

6.2.1.8 (For re-accreditation) Results of Performance Evaluation (TESDA-SOP-CACO-06-F19 and TESDA-SOP-CACO-07-F27)




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Issued ByCACO


Evaluates documents submitted by the applicant6.2.2 Prepares letter notifying applicant of the result of evaluation6.2.3 Forward documents to supervisor for final review

6.3 Approval of Accreditation (60 minutes)

PO/DO Focal Staff

6.3.1 Prepares Certificate of Accreditation for approval of the Provincial/ District Director 6.3.1.1 In preparing Certificate of Accreditation, the format

shown in TESDA-SOP-CACO-06-F13 shall be followed6.3.1.2 Accreditation Number to be assigned shall follow the

approved numbering system. The number series shall be chronological regardless of the Qualification

6.3.1.3 Validity of accreditation for Competency Assessors is two (2) years.

6.3.2 Prepares memo for the Provincial/District Director recommending approval of the accreditation

6.4 Issuance of Accreditation Certificate and AOU (15 minutes)

PO/DO Focal

6.4.1 Prepares Affidavit of Undertaking for applicants whose application for accreditation has been approved by the Provincial/District Director

6.4.2 Ensures that the applicant signs the Affidavit of Undertaking and TESDA is provided with a photocopy of the notarized document

6.4.3 Prepares ID Card of the Accredited Competency Assessor (size A6, 5.83” x 4.13”)

6.4.4 Issues Certificate of Accreditation, Affidavit of Undertaking and ID Card to the Accredited Competency Assessor upon payment of accreditation fee to the cashier (Accreditation Fee is Php 500.00 per qualification. However, this shall NOT apply to TESDA Trainers/Assessors)

6.4.5 Files photocopy of the Certificate of Accreditation and Affidavit of Undertaking together with all documents relative to the Assessor’s application for accreditation

6.4.6 Ensures that all documents submitted by the accredited competency assessors are safely secured, handled and stored appropriately to prevent damage or deterioration




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Issued ByCACO


NOTE: Re-accreditation of Competency Assessor is NOT automatic. It shall be based on the results of his/her periodic performance evaluation and shall follow the same procedure as that of first accreditation including amount of accreditation fee.The TESDA PO/DO shall summarize and analyze data gathered using TESDA-SOP-CACO-06-F19 and TESDA-SOP-CACO-07-F27

6.5 Updating of Registries (60 minutes)

PO/DO Focal Staff

6.5.1 Consolidates list of accredited Competency Assessors (ACA)6.5.2 Checks correctness of report6.5.3 Submits to RO monthly report on Accredited Competency

Assessors (soft and hard copy)

RO Focal Staff

6.5.4 Consolidates reports submitted by PO’s/DO’s6.5.5 Checks correctness of report6.5.6 Submits report to CO (soft copy)

CACO Focal Staff

6.5.7 Validates and Consolidates reports submitted by RO’s6.5.8 Updates National Registry of Accredited Competency Assessors

7.0 References

7.1 TESDA Circular #23 series 2008 on PTQCS Guidelines

8.0 Attachments




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TESDA-SOP-CACO-06-F11

COMPETENCY ASSESSORS’ ACCREDITATION

CHECKLIST OF REQUIREMENTS

Requirements

1. Letter of Intent of the Prospective Assessor

2. Accomplished Application Form (with picture)

3. Certificate of Employment indicating compliance to the requirements of two (2) years work or teaching experience

4. (for trainer-assessor) Photocopy of NTTC Level I

5. For industry practitioners who are not engage in any training activity, the following requirements shall be applicable:

5.1. Photocopy of COC – Conduct Competency Assessment

5.2. Photocopy of National Certificate for relevant qualification

5.3. Endorsed by a respectable industry association

6. (For new applicants) Certification attested by the AC manager , or an accredited competency assessor, or the TESDA representative that the applicant has assisted in the assessment to at least two candidates under the supervision of the Accredited Competency Assessor

7. (For re-accreditation) Certificate of Attendance on Assessment Moderation for the relevant Qualification

8. (For re-accreditation) Results of Performance Evaluation (TESDA-SOP-CACO-06-F19 and TESDA-SOP-CACO-07-F27)




Rev. No.02

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Issued ByCACO

Date19 March 2012


TECHNICAL EDUCATION AND SKILLS DEVELOPMENT AUTHORITYAddress _____________________Tel. No.______________________

APPLICATION FORMCOMPETENCY ASSESSOR’S ACCREDITATION

Name:Last First MI

Mailing Address:Company/Employer Address

Date of Birth Place of Birth: Age: Height: (m) Weight: (k) Distinguishing Marks:Name of Spouse(if married)

Sex Civil Status Contact Number(s) Highest Educational Attainment Employment Status

Male Single Tel: TVET graduate Casual Permanent

Female Married

Cellular: College level Contractual Self-employed

Window/er e-mail : College graduate Others, pls specify

Separated Fax:: Post graduate

Others: Others: ___________

Work Experience Name of Company/ Employer Position Inclusive Dates Nature of Job Length of

Service

(For more information, please use separate sheet)

Education and Training Title Course Inclusive Dates Institution

(For more information, please use separate sheet)Certification Record

Title Qualification

Level Industry Sector Certificate Number Date of Certification Expiration Date

(For more information, , please use separate sheet)Specimen Signatures:

1. _________________________________ 2 __________________________________________

Right thumb mark

Picture(Passport size

white background)




Rev. No.02

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Issued ByCACO

Date19 March 2012


TECHNICAL EDUCATION AND SKILLS DEVELOPMENT AUTHORITY

CERTIFICATE OF ACCREDITATION

This is to certify that

(Name of Assessor)

is an Accredited Competency Assessor for

(Title of Qualification)

Accreditation No. _____________________

Date Accredited: _______________ Expiration Date: _________________

Approved by: ___________________________Provincial/District Director, (Name of Province/District)




Rev. No.02

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Issued ByCACO

Date19 March 2012


Certificate Numbering and Coding System – Competency Assessor

Accreditation Numbering of Assessors shall follow the configuration below:

Example: Competency Assessor-Electrical Installation and Maintenance NC II

Accreditation No. CA-EIM0213160911001

CA EIM 02 13 16 09 11 001

Qualification Level Number CodeNational Certificate I 01National Certificate II 02National Certificate III 03National Certificate IV 04

REGION CODE REGION CODEI 01 IX 09II 02 X 10III 03 XI 11

IVA 04 XII 12IVB 17 NCR 13V 05 CAR 15VI 06 CARAGA 33VII 07 ARMM 34VIII 08

Number Series

Expiration Year

Accreditation YearQualification Level

Competency Assessor Acronym

Qualification Alpha Code

Region Code Province/District Code




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Issued ByCACO

Date19 March 2012


Republic of the Philippines )City of _________________ ) s.s.

AFFIDAVIT OF UNDERTAKING(Assessor)

Mr./Ms. __________________, with address at _______________________after having been sworn to in accordance with law do hereby depose and state that:

He/She shall comply with the following terms and conditions, violations of any of those mentioned below shall be ground for the suspension/cancellation of the accreditation:

1. Provide quality competency assessment for candidates in ____________.2. Ensure the proper use of assessment facilities of the assessment center to comply with all the

assessment requirements;3. Conduct of assessment shall be governed and guided by the rules and regulations based on the

PTQCS Guidelines and Procedures Manual on Competency Assessment.4. No candidate shall be allowed to take the competency assessment in the absence of admission

slip or if no proper verification has been established that the candidate who is supposed to take the assessment is the same person as shown in the information sheet;

5. Safeguard/Ensure the authenticity, validity and confidentiality of all documents pertaining to the conduct of assessment;

6. Conduct of assessment shall be strictly within the premises of the assessment center or designated assessment venues;

7. Submit assessment results and reports immediately after the conduct of assessment;8. Assume full responsibility for ensuring the objectivity and integrity of assessment activities; and 9. Cooperation shall be extended to TESDA representatives while conducting compliance audit.

IN WITNESS WHEREOF, I have hereto affixed my signature this ____ day of _______________________, 20_____ in the City of ____________________, Metro Manila, Philippines.

___________________________Affiant

SUBSCRIBED AND SWORN to before me, this _____ day of, ________________201_______, in the ___________________________________, Philippines. Affiant exhibited to me his/her Community Tax Certificates No. ________________ issued at _____________________ on ____________________.

NOTARY PUBLICDoc. No. Page No. Book No. Series of

PTQCS PROCEDURES MANUAL Document No.TESDA – SOP –CACO - 06

Competency Assessment and Certification Program (Regular)

Rev. No.02

Page12 of 17

Accreditation of Competency AssessorsIssued ByCACO

Date19 March 2012


TECHNICAL EDUCATION AND SKILLS DEVELOPMENT AUTHORITYRegistry of Accredited Competency Assessors

For the Month of ____________

Region Name Address SexDate of

Birth(mm/dd/yy)

Educational Attainment

Present Designation Company Name Qualification

Title Accreditation Number Expiration Date

Prepared by:

Focal Staff

Approved by:

Provincial/District Director

Noted by:

Regional Director




Rev. No.02

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Issued ByCACO

Date19 March 2012


TECHNICAL EDUCATION AND SKILLS DEVELOPMENT AUTHORITYPHILIPPINE TVET QUALIFICATION AND CERTIFICATION SYSTEM (PTQCS)

__________________________________________COMPETENCY ASSESSOR

(Qualification)ACC. NO. _______________

Valid from ______________ to ___________

__________________________________Provincial Director, TESDA ___




Rev. No.03

Page14 of 17


Issued ByCACO

Date14 September

2012


ACCREDITATION OF COMPETENCY ASSESSOR TRACKING SHEET

Activities Duration Date Actual Time SignatureStart Finish

1. Orientation of applicants 30 min2. Evaluation of documents 30 min

a. Receive documents

b. Evaluate completeness of documents

Letter of IntentApplication FormPictures Certificate of Employment indicating compliance to the requirement of two (2) years work or teaching experiencePhotocopy of NTTC I, or Photocopy of COC – “Conduct Competency Assessment” Photocopy of NCCertification attested by the AC Manager/ accredited competency assessor/TESDA Representative that the applicant has assisted in the assessment to at least two (2) candidates under the supervision of the accredited competency assessor, if for reaccreditationCopy of certificate of attendance to assessment moderation conducted for the qualificationPerformance Evaluation, if for reaccreditation

c. Prepare letter notifying applicant of the result of evaluation

d. Secure copy of acknowledgement receipt of notification letter from the applicant-AC




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3. Approval of accreditation 60 min

a. Prepare Certificate of Accreditation

4. Issuance of Accreditation Certificate and Affidavit of Undertaking (AOU)

15 min

a. Prepare AOU

b. Issue Certificate and AOU

c. File Certificate and AOU together with all documents relative to the Assessor’s application for accreditation

d. Prepare ID of the accredited assessor




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Issued ByCACO

Date14 September

2012


Performance Evaluation InstrumentAssessor’s Name:

Qualification:

Name of Respondent:Date Accomplished:

[Pls. Tick () where applicable] ACAC Manager Candidate

INSTRUCTIONS: Put a tick () mark in the appropriate column

SCALE GUIDE 5– Very Satisfactory4 – Satisfactory

3 – Good2 – Fair 1 – Poor

ITEMRATING

5 4 3 2 11. Physical appearance and composure

(Pangkalahatang anyong pisikal at kung paano magdala sa sarili)

2. Ability to pace instruction(Kakayahang magpaliwanag ng malumanay at mahusay kung anu-ano ang mga dapat gawin)

3. Ability to establish good rapport with candidates(kakayahang magpadaloy ng komunikasyon sa pagitan niya at ng mga kandidato sa pagsusulit)

4. Ability to answer querries, comments, etc.(kakayahang magbigay ng karapatdapat na sagot o tugon sa mga tanong, puna o mga paglilinaw)

5. Ability to provide feedback and other information(kakayahang magbigay ng payo at mahalagang impormasyon)

6. Ability to provide fair and valid assessment decision(kakayahang magbigay ng pantay at tamang desisyon)

Sub - score

FINAL RATINGEVALUATOR’S REMARKS:

RECOMMENDATION:

For re-accreditation YES NO For further review

*Frequency – For ACAC Manager – once a monthFor Candidate - at least 2 candidates per assessment schedule




Rev. No.02

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Issued ByCACO

Date19 March 2012


LETTER OF NOTIFICATION

____________________________Date

__________________________________________________________________________________________

Dear Mr. /Ms. __________________:

In connection with your application as competency assessor for _____ (indicate the qualification)__, we would like to inform you that:

all your documents are in order

the following documents are lacking

(List document (s) to be submitted/completed____________________________________________________________________________

Please visit our office on _______indicate date and time) for the completion of the other requirements for accreditation.

Thank you very much.

Respectfully yours,

_______________________________Provincial/District Director

regular accreditation of competency assessors

Documents