regular board meeting revised agenda date: tuesday, … documents/board_15_05... · 2015-05-05 ·...

REGULAR BOARD MEETINGREVISED AGENDA

Date: Tuesday, May 5, 2015

Time: 7:30 pm

Location: Catholic Education Centre - Board Room

802 Drury Lane

Burlington, Ontario

Pages

1. Call to Order

1.1 Opening Prayer (J. Louzado)

1.2 Motions Adopted/Information Received In-Camera

2. Approval of the Agenda

3. Declarations of Conflict of Interest

4. Presentations

4.1 HCDSB Bullying Prevention Awards 2014-2015 (T. Pinelli) 1 - 2

5. Delegations

6. Approval of Minutes

6.1 Regular Board Meeting - April 21, 2015 3 - 8

7. Business Arising from Previous Meetings

7.1 Summary of Outstanding Items from Previous Meetings 9 - 9

8. Action Items

9. Staff Reports

9.1 2015-2016 Budget Estimates Update #1 (P. McMahon) 10 - 97

9.2 Core French Resource Selection (J. Nigro) 98 - 99

10. Information Items

10.1 Student Trustee Update

10.2 Educational Field Trips (C. Cipriano) 100 - 100

10.3 Strategic Plan Update (P. Dawson/L. Naar/E. van Roosmalen) 101 - 103

10.4 Mental Health and Addiction Strategy (B. Browne) 104 - 106

10.5 Math Action Plan (J. Nigro) 107 - 114

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10.6 Appointment of Student Trustees 2015-2016 (C. McGillicuddy) 115 - 116

11. Miscellaneous Information

11.1 SEAC Minutes - March 9, 2015 (B. Browne) 117 - 121

12. Correspondence

12.1 2015 Health & Physical Education Curriculum (Stakeholders) 122 - 124

13. Open Question Period

14. In Camera

15. Resolution re Absentees

16. Adjournment and Closing Prayer (A. Danko)

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HCDSB Bullying Prevention Awards 2014-2015 Page 1 of 2

Regular Board Meeting Tuesday, May 05, 2015

PRESENTATION REPORT ITEM 4.1

HALTON CATHOLIC DISTRICT SCHOOL BOARD BULLYING PREVENTION AWARDS

2014-2015

PURPOSE:

To provide trustees with information regarding the Halton Catholic District School Board Bullying

Prevention Awards for the 2014-2015 school year and to recognize the award winning students.

BACKGROUND INFORMATION:

The Halton Catholic District School Board, in partnership with the Halton Regional Police Services,

recognizes the profound importance of creating safe and inclusive communities. Our Student Trustees

Joel Louzado, Chloe Kemeni and Jason Barron continue to lead this initiative within our Board and Region.

All students have the right to feel safe, cared for, and that they belong. T -

movement that was first launched in 2010 in Halton Region aims to spread the message of respect and

healthy relationships. All Halton students in grades six to twelve were challenged to develop creative

arts-based public service messages that use

relationships and inclusion to prevent bullying. Secondary and elementary student submissions were

judged separately in the following categories: Best Poster, Best Video, and Best Original Song.

During the 2014-2015 school year, thirty-three (33) of the elementary schools and seven (7) secondary

schools, (with approximately 375 students), submitted entries. On March 24, 2015 all participants were

invited to the Second Annual Bullying Prevention Awards at Jean Vanier Catholic Secondary School. All

students in attendance voted on the fourteen (14) contenders that met the requirements for the challenge.

In the end, the students who were present made the final decisions on favorite poster, video and song.

Best Original Poster: Tina Hoang St. Ignatius of Loyola Catholic Secondary School

Best Original Song: Students from St. Benedict Catholic Elementary School

Best Original Video: Students from Bishop P.F. Reding Catholic Secondary School

Regional Give Respect Get Respect Gala that was held on April 28, 2015, at the Cineplex Theatre in

Oakville. Halton Catholic District School Board, Halton District School Board, Independent schools and

Halton Regional Police Services recognized all winning entries. Students, staff and noted guests viewed

and showcased all the entries that were submitted. Furthermore, these winning entries will now become

part of the ongoing Bullying Prevention Campaign and will be displayed publicly (Transit buses, movie

theatres, convenience stores, billboards, etc.) across Halton Region. Indeed a culminating celebration for

all the outstanding submissions.

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HCDSB Bullying Prevention Awards 2014-2015 Page 2 of 2

CONCLUSION:

Congratulations are extended to not only our winners tonight, but to all the other students that

participated in this Bullying Prevention initiative.

REPORT PREPARED &

SUBMITTED BY: TONI PINELLI

SUPERINTENDENT OF EDUCATION, SCHOOL SERVICES

REPORT APPROVED BY: P. DAWSON

DIRECTOR OF EDUCATION AND SECRETARY OF THE BOARD

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Subject to Approval MINUTES OF THE REGULAR BOARD MEETING

Date: Time: Location:

April 21, 2015 7:30 pm Catholic Education Centre - Board Room 802 Drury Lane Burlington, Ontario

Members Present

A. Danko A. Iantomasi, Vice Chair of the Board H. Karabela P. Marai J. Michael, Chair of the Board

A. Quinn D. Rabenda J.M. Rowe S. Trites

Student Trustees

J. Barron C. Kemeni

J. Louzado

Staff Present B. Browne C. Cipriano P. Dawson, Secretary of the Board G. Corbacio C. McGillicuddy

P. McMahon L. Naar T. Overholt J. O’Hara

Also Present L. Stocco, Administrator, Strategic Communications Services A. Swinden, Strategic Communications Officer R. Negoi, Senior Administrator, Financial Services F. Thibeault, Administrator, Planning Services

Recording Secretary H. Murphy

1. Call to Order The Chair called the meeting to order.

1.1. Opening Prayer (C. Kemeni) The meeting opened at 7:40 p.m. with a prayer led by C. Kemeni.

1.2. Motions Adopted/Information Received In-Camera A. Iantomasi read the information received in-camera into the public record.

Retirements Linda Birch, Margaret Dennie, Pierre Galipeau, Kathleen MacKay, Angela Rzazewski, Elizabeth Tran Tang and Marianne Verhaeghe effective June 30, 2015.

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Regular Board Meeting – April 21, 2015 2

Consultant Appointments Michael Johnston, Regan Dore-Anderson and Martha Pickett appointed as Consultants effective September 1, 2015 for a period of up to three (3) years.

Hiring Cynthia Contino effective April 13, 2015.

2. Approval of the Agenda The agenda was approved as presented. #45/15 Moved by: H. Karabela Seconded by: D. Rabenda RESOLVED, that the agenda be approved as presented. CARRIED

3. Declarations of Conflict of Interest There were no conflicts of interest declared.

4. Presentations There were no presentations.

5. Delegations There were no delegations.

6. Approval of Minutes 6.1. Regular Board Meeting - April 7, 2015 #46/15 Moved by: A. Iantomasi Seconded by: A. Quinn RESOLVED, that the minutes of the April 7, 2015 Regular Board Meeting be approved as presented. CARRIED

7. Business Arising from Previous Meetings 7.1. Summary of Outstanding Items from Previous Meetings

The Summary of Outstanding Items from Previous Meetings was received as information.

8. Action Items 8.1. Policy II-15 International Languages Elementary Program (P. Marai)

#47/15 Moved by: A. Quinn Seconded by: D. Rabenda RESOLVED that the Halton Catholic District School Board accept the recommendation of the Policy Committee and approve Policy II-15 International Languages Elementary Program, as amended. CARRIED

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8.2. Policy II-43 Voluntary, Confidential, Self-Identification of First Nations, Metis and Inuit Students (P. Marai) #48/15 Moved by: H. Karabela Seconded by: J.M. Rowe RESOLVED that the Halton Catholic District School Board accept the recommendation of the Policy Committee and approve Policy II-43 Voluntary, Confidential Self-Identification of First Nations, Metis and Inuit Students, as amended. CARRIED

8.3. Policy II-33 Safe Arrival at School Program (P. Marai) #49/15 Moved by: A. Iantomasi Seconded by: J.M. Rowe RESOLVED, that the Halton Catholic District School Board accept the recommendation of the Policy Committee and approve Policy II-33 Safe Arrival at School Program, as amended. CARRIED

8.4. Halton Student Transportation Services (HSTS) Bell Time Efficiencies (P. McMahon) P. McMahon provided background on the request from Halton Student Transportation Services (HSTS) to utilize a third-party consultant to undertake a consortium-wide bell time review for both elementary and secondary panels. Parameters will be established jointly between the Halton Catholic District School Board and the Halton District School Board in advance of the analysis. The established parameters and the estimated cost of the study will be brought to the Board of Trustees for approval prior to receiving final approval through an Action Report. #50/15 Moved by: P. Marai Seconded by: S. Trites RESOLVED, that the Halton Catholic District School Board supports HSTS utilizing a third-party consultant to undertake a bell time analysis study for elementary and secondary schools, in order to find route efficiencies, and determine the financial impacts; RESOLVED, that prior to undertaking the analysis, study parameters will be reviewed and approved by the Board of Trustees; and, RESOLVED, that the estimated cost of the analysis will be brought to the Board for approval. CARRIED

9. Staff Reports There were no staff reports.

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10. Information Items 10.1. Student Trustee Update

J. Louzado highlighted the following upcoming events: Student Trustee Elections will take place on April 22, 2015 noting that it is bitter sweet as the current student trustees term is quickly coming to a close with the conclusion of the school year in June.

Our Similar Differences is the theme of the student senate lead conference which will take place on May 13, 2015 at Corpus Christi CSS. Representation from every secondary school will be invited and busing will be provided. A list of ideas for workshops is currently being compiled and should be completed by the end of the week. In response to a question regarding the number of attendees expected, J. Barron advised that 200-300 attended last year. He will provide a more accurate number for this year when it becomes available.

Ontario Catholic Student Youth Day will take place on May 7, 2015. The Catholic Board Council has released a video that will be using to highlight the day. J. Barron will mail out the link and bring to the next meeting. Student Leadership Conference will be held from May 7 – 9, 2015 in London, Ontario. A group of senators will be attending. This event is held every two years and promises to be a most worthwhile event.

10.2. Educational Field Trips (L. Naar) L. Naar reviewed the report and responded to questions related to fundraising and supports provided for the Culture of Life event.

10.3. Budget Report for September 1, 2014 to March 31, 2015 (P. McMahon) P. McMahon addressed the monthly report noting that the percentages are consistent with prior years and fall within the expected range with the exception of the increase due to sick leave utilization. P. McMahon clarified that the GSN allocation would normally be adequate to cover the sick leave utilization costs for all non-union and union positions within the Board noting that the Board is underfunded in this area. In response to a question regarding the funding for the Pan Am games, P. McMahon advised that he will ask J. Nigro to follow-up directly with J. M. Rowe regarding this matter.

10.4. Capital Projects Report as at March 31, 2015 (P. McMahon) P. McMahon provided an overview of the consolidated capital projects report which summarizes all Board approved projects since the new capital funding model was implemented by the Ministry in 1998. He advised that the March 2015 Ontario Financing Authority (OFA) debenture issue was the final one to be offered and, moving forward, the funding model has been replaced by capital grants, approved on a project by project basis and funded twice a year. The funding is based on the March 31 Provincial

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Consolidation Reporting which is paid to the Board in July and the August 31 Financial Statements Report which is paid to the Board in February.

10.5. Delegation Response - Elementary Middle Years International Baccalaureate (MYP) Programme (L. Naar) L. Naar addressed the report highlighting start-up and annual operational costs noting that new requirements have been established since the implementation of the secondary program at St. Thomas Aquinas Catholic Secondary School.

L. Naar provided an overview of the extracurricular programs offered at the school and supported enthusiastically by staff. These programs include various clubs representing a wide range of interests; sports related opportunities as well as afterschool programs that include six week sessions on digital photography and leadership development through sports. The staff at St. John CES in Oakville were commended for their commitment to supporting student learning through the variety of extracurricular programs provided. Additionally, Superintendent Naar advised that the use of technology is embedded in the students experiences from kindergarten through to Grade 8. L. Naar shared a series of recommendations that should be undertaken prior to a determination on the feasibility of the implementation of a Middle Years International Baccalaureate Program in the Board can be made. Trustees extended their appreciation to all staff for their contributions in preparing the report.

Senior staff responded to questions related to the costs per student, application timeline and implementation process, demographics, enrolment and budget constraints. In response to a question related to the initial start-up costs for the implementation of the secondary IB program, the Director advised that she would provide this information at an upcoming meeting.

Trustees commented on the decreasing enrolment in a number of the schools and expressed concern regarding the impact of an IB program on enrolments at surrounding school. D. Rabenda commented on the report and encouraged trustees to follow the recommendations outlined by staff before deciding on the feasibility of the elementary International Baccalaureate program.

A. Quinn congratulated the parents of the St. John School community for advocating on behalf of the school community and suggested that the Board look at ways to offer supports.

Referencing Board Policy I-9 School Accommodation Review – Consolidation /Closure, A. Danko requested clarification on the process required to undertake a review. P. McMahon advised that six (6) GTA Boards are working collaboratively to review and revise the current policies related to a school accommodation review. A generic policy

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will then come to each board to be reviewed and updated specific to each board’s needs. The updates will be reviewed through the Policy Committee. It is anticipated that the policies would come to the Board of Trustees for approval at a Board meeting in September 2015. P. McMahon indicated that this process will have to be completed before the Board could undertake an accommodations review and would incorporate trustee involvement throughout the process. In response to a question related to sections 10.1 and 10.2 of the policy, P. McMahon and F. Thibeault advised that response would be forthcoming following a review of the policy.

11. Miscellaneous Information 11.1. CPIC Minutes - March 2, 2015 (T. Overholt) The minutes were received as information. 11.2. Policy Committee Minutes - March 10, 2015 (C. Cipriano)

The minutes were received as information.

12. Correspondence 12.1. 2015 Health & Physical Education Curriculum (N. Laver, K. Kowalclyic, J. & L.

Tiernay, P. & A. Szewczyk, E. Chaulk) The Director advised that responses to the correspondence received from stakeholders

will be processed through the Director’s office.

13. Open Question Period There were no questions presented.

14. In Camera There was no follow-up In-Camera session.

15. Resolution re Absentees There were no absences.

16. Adjournment and Closing Prayer (S. Trites) The meeting adjourned at 8:47 p.m. with a prayer led by S. Trites. #51/15 Moved by: D. Rabenda Seconded by: J.M. Rowe RESOLVED, that the meeting adjourn. CARRIED

_________________________ Secretary of the Board

_________________________ Chair

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Business Arising from Previous Meetings – 15 05 05 Page 1

ITEM 7.1

BUSINESS ARISING FROM PREVIOUS MEETINGS

DATE OF THE BOARD MEETING

AGENDA ITEM ACTION REQUIRED RESPONSIBILITY STATUS

NIL Report

9

2015-16 Budget Estimates Update #1 Page 1 of 5


STAFF REPORT ITEM 9.1

2015-16 BUDGET ESTIMATES UPDATE #1

PURPOSE: To provide the Board with an update of the 2015-16 Budget Estimates. BACKGROUND:

The following information regarding the Board’s budget process was previously provided to Trustees:

1. Budget Update Presentation – April 21, 2015 Trustee / Senior Staff Working Session – 2015-16 Trustee Budget Information Session.

2. Information Report 10.6 – April 7, 2015 Regular Board Meeting – 10.3 Release of 2015-16 Grant for Student Needs (GSN).

3. Staff Report 9.1 – February 17, 2015 Regular Board Meeting – 2015-16 Budget Estimates Schedule and Objectives.

COMMENTS:

OVERVIEW (APPENDICES A-1, D-2, J AND K)

The Ministry released the 2015-16 Grants for Student Needs (GSN) on March 16, 2015. Consequently, staff prepared a budget update presentation outlining a preliminary estimate of expenses and expected budget challenges and priorities for the year, which was discussed with Trustees and Senior Staff on April 21, 2015. This analysis was based on data compiled in advance of the Education Finance Information System (EFIS 2.0) forms being completed. Further, on April 21, 2015, the Superintendent of Business Services and Treasurer of the Board, and the Senior Administrator, Financial Services attended the Ministry’s GSN Regional Information Session – Toronto and Area Regional Office (TARO) on the 2015-16 GSN Overview. The materials presented at the session have been attached as Appendices J and K.

The EFIS 2.0 forms for the 2015-16 Budget Estimates were released on April 16, 2015. Staff have developed a preliminary budget draft, comparing estimated revenues and estimated expenses for next year.

At this time, the estimated 2015-16 Operating In-Year (Deficit) is ($1.5) million, as shown in Appendix A-1. This however incorporates the transfer of $700,000 into the Board’s Working Funds Reserve and $700,000 transfer to the Board’s School Renewal Capital Reserve, in order to comply with the Ministry’s Risk Assessment of the HCDSB, and in keeping with the 2015-16 Budget Objectives. It also takes into account approximately ($300,000) transfers from committed capital projects and committed sinking fund. The sum of these items gives the Total (Deficit) Available for Compliance of ($400,000), shown in Appendix A-1. This represents the excess of estimated revenues over the estimated expenses for the year, and is the figure the Ministry uses to measure budget compliance.

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The Total (Deficit) Available for Compliance does not incorporate any new initiatives listed in Appendix D-2, which amount to $1.7 million in total. It should be noted that, of the $1.7 million in new initiatives, approximately $800,000 relate to special education, and may be added in the budget as a result of increased special education funding. Factoring in any new initiatives which do not have a direct funding source, would only lead to an increased in-year deficit when the goal is to achieve a balanced budget.

The numbers presented in this report are preliminary and may change as a result of, but not limited to, the following:

Staff are currently in the process of performing a complete review of the EFIS 2.0 forms, to ensure all revenue information has been included and calculated properly;

Staff are currently completing the enveloping of expenses in EFIS 2.0, which may lead to a reallocation of expenses;

Adjustments to staffing and grants may be required as a result of changes in estimated enrolment;

Benefit costs may change as a result of the Mosey & Mosey annual review with Sunlife, typically completed in June;

New initiatives, which have not been included in the estimated expenses presented in this report, may be amended;

Additional operating expenses may be identified by Senior Staff; Changes may occur to capital expenses, depreciation, amortization of deferred

capital contribution or Education Development Charges (EDC) eligible expenses, as new information becomes available; and

Additional Education Program Other (EPO) funding may be announced by the Ministry.

This report makes mention of the three reporting cycles: (1) Budget Estimates, approved by the Board of Trustees and submitted to the Ministry of Education in June, before the applicable year begins; (2) Revised Budget Estimates, approved by the Board of Trustees and submitted to the Ministry of Education in December, after the first quarter; and (3) Audited Financial Statements, also referred to as Actuals, approved by the Board of Trustees and submitted to the Ministry of Education in November, three months after year-end.

The following table compares the Board’s financial position between 2015-16 Budget Estimates, 2014-15 Revised Budget Estimates, and 2013-14 Actuals:

2015-16 Budget

Estimates (As of

May 5, 2015)

2014-15 Revised Budget

Estimates (Dec. 2014)

2013-14 Financial

Statements (Actuals)

(Nov. 2014) Revenues $365.5 million $353.5 million $335.7 millionExpenses $367.0 million $352.7 million $337.6 millionOperating Surplus / (Deficit) ($1.5) million $0.8 million ($1.9) million Net Transfer from / to Student Success Reserve and School Activities Reserve

$0 $0.2 million ($0.1) million

Net Transfer to School Renewal (Old) Reserve ($0.7) million ($0.7) million ($0.7) million Net Transfer to Working Funds Reserve ($0.7) million ($0.7) million $0 Net Transfer from / to Committed Capital Projects $0.1 million $0.2 million $0 Transfer from Committed Sinking Fund $0.2 million $0.2 million $0.2 million Total Accumulated Surplus/(Deficit) Available for Compliance (In-Year)

($0.4) million $1.6 million ($1.3) million

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REVENUE PROJECTIONS (APPENDICES A-1 & A-9, F AND I)

Revenue has been estimated at $362.5 million - $328.0 million in grant revenue, $3.1 million in other provincial grants (Appendix A-9) and $4.8 million in other revenue and transfer from (to) internally restricted reserves, including the Community Use of Schools Reserve, Working Funds Reserve, School Activities Reserve, Committed Capital Projects and Committed Sinking Fund. An additional $12.5 million has been estimated for school generated funds and $14.1 million in amortization of deferred capital contributions (DCC). The grant revenue of $328 million includes $26.7 million in Teacher Qualification and Experience Allocation (Q&E) grant, which represents an increase of $1.9 million over the 2014-15 Revised Estimates. This grant also includes the Early Childhood Educators (ECEs), which amounts to $1.9 million of the $26.7 million. The remainder of $24.8 million relates to elementary and secondary teaching staff. This grant incorporates additional staffing full time equivalent (FTE) required to accommodate growth and forecasted retirements, placed at a projected grid step. Historical trends have suggested that the Q&E grant projected in the Budget Estimates cycle is typically higher than the Q&E grant calculated at Revised Estimates and the actual Q&E grant received based on the Audited Financial Statements (which are based on actual staffing complement and grid levels, as opposed to projected staffing and retirements). Currently the Ministry of Education is conducting a compliance review of the calculation of the Q&E grant for teaching staff, which may result in changes to how this grant is calculated, and thus changes to the funding allocation. Our Board is one of the school boards being reviewed. Appendix F outlines the Board’s provincial allocation, including the capital allocation, as compared to the Ministry GSN projection released on March 26, 2015, as well as to the 2014-15 Revised Estimates, 2013-14 Actuals and 2012-13 Actuals. The operating allocation calculated through the EFIS 2.0 forms compares with the 2015-16 Ministry projection. Further, in comparison to the 2014-15 Revised Estimates, the operating allocation is 2.5% higher. The following changes in revenue from the 2015-16 Ministry projection should be noted:

The Language Allocation is $800,000 lower mainly as a result of lower eligible pupils for English as a Second Language (ESL);

The Q&E grant for teachers and ECEs is $900,000 higher, as a result of projected new elementary and secondary teachers required to keep up with increasing enrolment;

The Board Administration and Governance Grant calculated using the EFIS 2.0 forms is $90,000 less than the projection; and

The Transportation Allocation is $400,000 lower than projected; at this time, this allocation does not include the Effectiveness and Efficiency review follow-up funding expected to be transferred to the Board for the financial statements cycle. For 2013-14, this amount was $369,000. The Transportation Allocation calculation break-down is shown in Appendix I.

The capital allocation is significantly lower both from the 2015-16 Ministry projection, as well as from the 2014-15 Revised Estimates. The capital grants are in part, based on the Board’s estimated capital expenses for the year, which are significantly lower from the 2014-15 Revised Estimates. As a result, capital grants, including funding for capital priorities and FDK additions, are estimated at $4.5 million, as opposed to $39.2 million 2015-16 Ministry projection, and $8.0 million at 2014-15 Revised Estimates. ENROLMENT (APPENDIX C)

The majority of the Board’s funding allocation is based on estimated Average Daily Enrolment (ADE). The elementary and secondary enrolments are both based on Full-Time Equivalent (FTE) enrolment for October 31 and March 31. The two count dates are then averaged to give the annualized Average Daily Enrolment (ADE) used for funding purposes. Enrolment projections were submitted to the Ministry on December 2, 2014.

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Staff will review the enrolment projections against actual registrations throughout the month of May, and adjustments to elementary or secondary enrolments projections may be made as part of the final Budget Estimates report. The estimated ADE of 22,124.50 elementary students and 10,247.11 secondary students represents an overall increase of 2.5% from the 2014-15 Revised Estimates projection. EXPENSE PROJECTIONS (APPENDICES A-2 TO A-8, B, B-1, B-2, D-1, D-2, G) Current expenses have been estimated at $362.5 million. These expenses include program expansion items identified in Appendix D-1, and additional staff required as a result of enrolment increase, which are currently projected at 21 elementary teachers, 22 secondary teachers and 2 school support staff. Current expenses do not include any new initiatives, which have been outlined in Appendix D-2.

The salary and benefits budget has been estimated at $280.8 million, which represents 86.5% of total operating expenses. The other operating expenses have been estimated at $44.0 million or 13.5% of total operating budget. The capital expenses are estimated at $10.1 million; school generated funds amount to $12.5 million; depreciation of capital assets is estimated at $15.7 million; and employee future benefits and accrued interest adjustments amount to ($0.6) million. School budgets of $3.0 million have been included in the operating expenses (with $1.8 million for elementary and $1.2 million for secondary schools). Staff is currently completing the enveloping of expenses, which may result in revised allocation of expenses for Special Education and the Board Administration and Governance Grant. Based on the current compilation of expenses, Special Education expenses, including salary and benefits and other operating expenses, amount to $40.9 million (as listed in Appendix A-4), as compared to $40.8 million at 2014-15 Revised Estimates. The current Special Education Allocation is $40.7 million, plus $1.5 million in funding for self-contained classes and less Special Equipment Amount transferred to deferred revenue of $400,000. Prior to the enveloping being completed, the deferred revenue for special education is projected at $900,000. Once the enveloping is complete, the estimated deferred revenue amount for special education will provide additional funding for the special education new initiatives listed in Appendix D-2. The Board Administration expenses, including salary and benefits and other operating expenses, amount to $9.1 million (as listed in Appendix A-5), which is the same as 2014-15 Revised Estimates. These expenses are in part funded by announced EPOs, thus a comparison at this point is preliminary and based on available information. In accordance with the 2015-16 Budget Objectives outlined in Appendix G, staff plans to set aside sufficient funds to achieve a Working Funds Reserve of 1% of budget over a 5 year period, to comply with the Ministry’s Risk Assessment Analysis of the Board. As such, $700,000 has been transferred into the Board’s Working Funds Reserve. CAPITAL PROJECTIONS (APPENDIX A-1, A-2, AND E)

As the Board now reports to the Ministry using PSAB standards, capital assets are recorded on the Statement of Financial Position and amortization and deferred capital contributions are recorded on the Statement of Financial Activities. Appendix E provides a list of all the capital projects budgeted for the 2015-16 fiscal year. It also shows the funding sources for each project.

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Construction of capital assets is funded in part by the Ministry (referred to as supported funding), and in part by the Board’s reserves (referred to as unsupported funding). Once construction is complete, capital assets are amortized over their useful life. The Ministry provides a grant to cover the portion of the amortization expense related to the Ministry supported funding, referred to as amortization of deferred capital contributions. This amounts to $14.1 million, as outlined in Appendix A-1. However, as mentioned under the Expenses section above in Appendix A-2, depreciation expense is estimated at $15.7 million. The difference of $1.6 million has to be funded through other areas of the budget. UPDATED 2015-16 BUDGET SCHEDULE (APPENDIX H)

As the budget schedule indicates, staff intends to file the final Budget Estimates with the Ministry by the June 30, 2015 deadline. Two additional draft Budget Estimates for 2015-16 will be presented to Trustees at the May 19, 2015 and June 2, 2015 Regular Board Meetings, with a final Budget Estimates for 2015-16 to be presented for approval at the June 16,2015 Regular Board Meeting. CONCLUSION:

This first preliminary draft of the 2015-16 Budget Estimates reflects an update to our projected funding based on EFIS 2.0 forms completed to date, and the most current expenses based on available information to date. Additional analysis is required in order to finalize the 2015-16 estimated revenues and expenses. Staff will complete a review of the enrolment projections, staffing and other operating expenses, in order to determine any necessary changes. Further, staff will complete a review of the EFIS 2.0 forms, to ensure all revenue information has been included and calculated properly and that the expenses are appropriately allocated and enveloped. Further refinements to the budget will be made and presented to the Board on May 19, 2015, June 2, 2015 and June 16, 2015 as noted above. REPORT PREPARED BY: F. GIBSON MANAGER OF BUDGET AND ACCOUNTING SERVICES REPORT REVIEWED BY: R. NEGOI SENIOR ADMINISTRATOR, FINANCIAL SERVICES

REPORT SUBMITTED BY: P. MCMAHON SUPERINTENDENT OF BUSINESS AND TREASURER OF THE BOARD REPORT APPROVED BY: P. DAWSON DIRECTOR OF EDUCATION AND SECRETARY OF THE BOARD

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Halton Catholic District School BoardRevenue

2015/16 Budget Estimates

Appendix A-1

Z:\5 - Financial reporting\Budget Estimates\20152016 Estimates\Original Estimates\Board Report\1. 2015-16 PSAB Budget Estimates 01/05/2015

2015/2016 2014/2015 2014/2015 2013/2014 2012/2013Budget Revised Original Actuals Actuals

Estimates Estimates Budget (in PSAB Format) (in PSAB Format) (in PSAB Format) (in PSAB Format) (in PSAB Format)

OPERATING REVENUEProvince of OntarioLegislative Grants 244,064,377 239,187,505 233,687,756 204,670,240 200,201,646

Transfer from Classroom Reserve - - - - 1,800,050 Municipal Taxes 83,915,130 82,405,500 82,178,500 83,739,903 82,023,831

327,979,507 321,593,005 315,866,256 288,410,143 284,025,527

Other Provincial GrantsPrior Year Grant Adjustment - Operating - - - (8,016) (212,944) Other Provincial Grants (Appendix A-9) 3,068,326 3,408,690 2,558,461 17,391,517 11,969,729

3,068,326 3,408,690 2,558,461 17,383,501 11,756,785

Other Revenue Government of Canada 1,722,289 1,722,289 1,722,289 1,892,303 1,724,758 Tuition Fees 1,309,900 736,250 627,500 691,308 510,171 Use of Schools/Rentals 756,520 756,520 575,000 598,275 508,236 Cafeteria/Vending Funds/Uniform Commissions - - - 47,905 30,667 Interest Revenue 25,000 45,000 125,000 198 11,572 Interest Revenue on Sinking Fund - - - 25,999 (25,336) Donations - - - 12,815 8,309 Miscellaneous Recoveries - 200 - 267,723 147,180 Recoveries - Secondments 1,043,400 1,041,870 1,094,700 933,591 938,190 Miscellaneous Revenue 229,440 450,388 236,833 1,184,763 1,334,248 EDC Revenue 5,000,000 4,000,000 4,000,000 4,624,475 3,679,331

10,086,549 8,752,517 8,381,322 10,279,355 8,867,326

School Generated Funds Revenue 12,500,000 12,200,000 11,500,000 12,085,367 11,458,810

Amortization of Deferred Capital Contribution 14,093,304 13,788,878 13,783,974 11,086,231 11,718,015

Total Operating Revenue 367,727,686 359,743,090 352,090,013 339,244,597 327,826,463

Available for Compliance

(Surplus) Deficit - Operating 1,462,455 (786,987) - 1,851,080 (473,173)

Available for Compliance - Transfer from (to) Internally Reserve (net) Note#1 (1,067,475) (907,748) (1,474,767) (582,899) (285,700)

Total Available for Compliance 394,980 (1,694,735) (1,474,767) 1,268,181 (758,873)

Unavailable for ComplianceUnavailable for Compliance (PSAB Adjustment) (149,942) (141,572) 249,636 201,616 (118,384) Amortization of EFB - Retirement Gratuity & ERIP Liability (347,601) (347,601) (347,601) - - Amortization of EFB - Retirement/Health/Dental/Life Insurance (110,617) (110,618) (110,618) (407,856) (1,275,233)

Unavailable for Compliance (Increase) Decrease in School Generated Funds - - - (20,817) (506,580) Revenues Recognized for Land (5,000,000) (4,000,000) (4,000,000) (4,624,475) (3,679,331)

Total Unavailable for Compliance (Surplus) (5,608,160) (4,599,791) (4,208,583) (4,851,532) (5,579,528)

Total Annual (Surplus) Deficit (5,213,180) (6,294,526) (5,683,350) (3,583,351) (6,338,401)

Total Revenue After PSAB Adjustment 362,514,506$ 353,448,564$ 346,406,663$ 335,661,246$ 321,488,062$

Net Transfer (to) from Working Funds Reserve (700,000) (700,000) (500,000) - - Net Transfer (to) from Student Success, P.D.S.S and School Activities Reserve 139,038 (500,000) (699,390) (983,553) Net Transfer (to) from the PAG Reserve (700,000) (676,180) (632,000) (31,889) 698,167 Net Transfer (to) from Committed Capital Projects 187,918 184,787 12,626 3,773 (144,921) Net Transfer (to) from Committed Sinking Fund 144,607 144,607 144,607 144,607 144,607

(1,067,475)$ (907,748)$ (1,474,767)$ (582,899)$ (285,700)$

Note #1

15

Halton Catholic District School BoardExpenditure Summary


Appendix A-2




Classroom Instruction Classroom Teachers 191,081,010 183,032,349 178,595,865 174,698,522 167,269,170 Occasional Teachers 4,067,750 4,066,550 4,066,550 4,184,454 3,997,256 Early Childhood Educators (E.C.E) and Supply 7,284,140 7,062,580 6,782,600 5,661,239 3,694,523 Teacher Assistants 18,169,140 18,037,460 18,071,500 18,262,345 17,593,108 Textbooks & Classroom Supplies 7,133,421 8,341,577 7,380,862 5,866,614 5,623,968 Computers 1,830,869 1,774,297 1,236,036 2,432,191 1,812,373 Professionals, Paraprofessionals & Technical 10,592,477 10,558,905 10,106,218 9,936,076 9,282,552 Library and Guidance 4,359,675 4,478,733 4,676,045 4,854,431 5,111,690 Staff Development 2,129,348 2,530,803 2,105,903 2,937,997 2,351,164

Subtotal Classroom Instruction (Appendices A-2 & A-3) 246,647,830 239,883,254 233,021,579 228,833,869 216,735,804

Non Classroom - School Support ServicesSchool Administration (Appendices A-2 & A-3) 19,653,646 19,294,820 18,852,984 19,767,172 19,017,876 Teacher Consultants (Appendices A-2 & A-3) 3,339,355 3,296,231 3,144,087 2,882,349 2,830,790 Continuing Education (Appendix A-7) 6,152,092 6,029,698 6,437,291 6,313,676 6,447,316 Subtotal School Support Services 29,145,093 28,620,749 28,434,362 28,963,197 28,295,982

Recoverable Expenses 1,043,400 1,041,870 1,094,700 933,591 938,190

Other Non ClassroomBoard Administration (Appendix A-5) 9,052,123 9,056,510 8,892,363 8,706,596 8,888,982 Transportation (Appendix A-8) 7,094,298 6,905,270 6,686,379 6,269,242 6,468,390 Subtotal Other Non Classroom 16,146,421 15,961,780 15,578,742 14,975,838 15,357,372

Pupil Accommodation School Operations and Maintenance 30,810,126 29,339,528 29,657,659 26,402,792 25,440,965 ALC and Portable Leases 1,000,000 1,000,000 1,000,000 928,853 1,031,527 Debt Charges 47,375 47,375 47,375 47,375 47,375 Other Debenture Payments (Interest only from 10-11) 10,096,617 10,526,680 10,526,680 9,961,309 10,528,510 Subtotal Pupil Accommodations (Appendix A-6) 41,954,118 40,913,583 41,231,714 37,340,329 37,048,377

School Generated Funds expenses 12,500,000 12,200,000 11,500,000 12,064,550 10,952,230

Amortization expense 15,685,804 15,427,119 15,754,149 12,756,112 13,553,724

Total expenses before PSAB adjustments 363,122,666$ 354,048,355$ 346,615,246$ 335,867,486$ 322,881,679$

PSAB AdjustmentsIncrease in Employee Future Benefits (458,218) (458,219) (458,219) (407,856) (1,275,233) (Decrease) in Accrued Interest on Debentures (149,942) (141,572) 249,636 201,616 (118,384) Total PSAB Adjustment (608,160)$ (599,791)$ (208,583)$ (206,240)$ (1,393,617)$

Total expenses After PSAB adjustments 362,514,506$ 353,448,564$ 346,406,663$ 335,661,246$ 321,488,062$

16

Halton Catholic District School BoardInstruction Expenditures2015/16 Budget Estimates

Appendix A-3




CLASSROOM

Regular Day SchoolClassroom Teachers - Salaries & Benefits 174,281,820 166,287,204 161,580,835 158,432,883 151,266,713 Classroom Teachers - ESL - Salaries & Benefits 2,385,430 2,227,240 2,392,760 2,183,456 2,113,970

Classroom Teachers - Travel 29,700 36,070 36,070 9,223 14,826 Occasional Teachers & Assistants - Salaries & Benefits 3,161,000 3,163,600 3,163,600 3,431,600 3,125,776 Early Childhood Educators (E.C.E) - Salaries and Benefits 7,066,140 6,953,480 6,673,500 5,442,193 3,554,293 Supply E.C.E - Salaries and Benefits 218,000 109,100 109,100 219,046 140,230 Textbooks and Classroom Material 5,566,636 6,597,890 5,798,987 4,775,497 4,585,770 Furniture and Equipment 523,920 696,891 568,430 472,490 370,570 Computer - Furniture & Equipment 412,369 379,297 150,000 660,485 631,693 Computer - Supplies & Services 1,409,500 1,386,000 1,077,036 1,632,798 1,005,297 Prof. & Paraprofessionals - Computer - Salaries & Benefits 2,326,660 2,226,072 2,193,807 2,111,900 1,994,764 Prof. & Paraprofessionals - Salaries & Benefits 1,809,926 1,912,736 1,640,946 1,808,189 1,481,850 Prof. & Paraprofessionals - Supplies & Equipment 1,061,901 1,177,917 1,138,975 1,063,666 1,155,568 Library and Guidance - Salaries & Benefits 4,042,235 3,990,645 4,255,985 4,379,362 4,661,374 Library and Guidance - Books & Supplies 317,440 488,088 420,060 475,069 450,316 Staff Development 2,072,610 2,419,860 2,020,269 2,836,328 2,238,411

Subtotal Classroom 206,685,287$ 200,052,090$ 193,220,360$ 189,934,185$ 178,791,421$

NON-CLASSROOM

Regular Day SchoolTeacher Consultants - Salaries & Benefits 2,038,282 1,855,186 1,740,012 1,625,562 1,533,358 Teacher Consultants - Supplies & Services 357,560 492,396 463,246 337,515 393,591 Subtotal Consultants 2,395,842$ 2,347,582$ 2,203,258$ 1,963,077$ 1,926,949$

School AdministrationSchool Administration - Salaries & Benefits 18,673,990 17,958,860 17,790,445 18,528,507 17,737,693 School Administration - Supplies & Services 979,656 1,335,960 1,062,539 1,238,665 1,280,183 Subtotal School Administration 19,653,646$ 19,294,820$ 18,852,984$ 19,767,172$ 19,017,876$

Total Regular Day School - Non Classroom 22,049,488$ 21,642,402$ 21,056,242$ 21,730,249$ 20,944,825$

Recoverable Expenses 1,043,400$ 1,041,870$ 1,094,700$ 933,591$ 938,190$

Total Instruction 229,778,175$ 222,736,362$ 215,371,302$ 212,598,025$ 200,674,436$

17

Halton Catholic District School BoardSpecial Education Expenditures


Appendix A-4




CLASSROOMClassroom Teachers - Salaries & Benefits 14,323,460 14,421,235 14,525,600 14,015,436 13,811,572

Classroom Teachers - Travel 60,600 60,600 60,600 57,524 62,089

Occasional Teachers - Salaries & Benefits 906,750 902,950 902,950 752,854 871,480

Teacher Assistants - Salaries & Benefits 18,169,140 18,037,460 18,071,500 18,262,345 17,593,108

Textbooks and Classroom Material 249,820 264,151 230,800 255,054 247,977

Furniture & Equipment 793,045 782,645 782,645 363,573 419,651

Computer Equipment 9,000 9,000 9,000 138,908 175,383

Prof. & Paraprofessionals - Salaries & Benefits 5,299,990 5,142,180 5,032,490 4,852,468 4,586,141

Prof. & Paraprofessionals - Supplies & Equipment 94,000 100,000 100,000 99,853 64,229

Workshops 56,738 110,943 85,634 101,669 112,753

Subtotal Classroom 39,962,543$ 39,831,164$ 39,801,219$ 38,899,684$ 37,944,383$

NON CLASSROOM

Consultants - Salaries & Benefits 895,180 892,500 884,680 857,104 852,843

Consultants - Supplies & Services 48,333 56,149 56,149 62,168 50,998

Subtotal Consultants 943,513$ 948,649$ 940,829$ 919,272$ 903,841$

Total Special Education expenses 40,906,056$ 40,779,813$ 40,742,048$ 39,818,956$ 38,848,224$

18

Halton Catholic District School BoardBoard Administration Expenditures


Appendix A-5



Estimates Estimates Budget

(in PSAB Format) (in PSAB Format) (in PSAB Format) (in PSAB Format) (in PSAB Format)

Governance /Trustees 216,280$ 216,300$ 216,300$ 166,303$ 171,729$

Directors and Supervisory Officers Salaries & Benefits 1,608,710 1,852,650 1,853,600 1,926,697 2,301,470 Supplies & Services 129,200 134,700 134,700 116,170 184,274 Furniture & Equipment 13,700 13,700 12,700 14,628 5,520 Other expenses 19,000 19,700 19,700 13,399 9,814 Subtotal Directors and Supervisory Officers 1,770,610$ 2,020,750$ 2,020,700$ 2,070,894$ 2,501,078$

Business and General Administration Salaries & Benefits 3,530,045 3,199,000 3,337,915 3,074,495 3,136,469 Supplies & Services 267,900 200,887 101,400 153,668 84,699 Furniture & Equipment 32,700 18,000 18,000 4,314 12,404 Fees & Contractual Services 313,150 321,500 322,500 424,181 281,209 Other expenses 173,350 172,450 170,600 249,239 154,183 Subtotal Business and General Administration 4,317,145$ 3,911,837$ 3,950,415$ 3,905,897$ 3,668,964$

Human Resources Salaries & Benefits 1,308,140 1,368,373 1,256,848 1,260,354 993,905 Supplies & Services 85,009 110,900 110,900 78,438 55,478 Furniture & Equipment 9,500 10,500 10,500 1,853 378 Fees & Contractual Services 434,619 438,000 408,000 370,528 396,510 Other expenses 11,600 11,600 11,600 4,314 16,718 Subtotal Human Resources 1,848,868$ 1,939,373$ 1,797,848$ 1,715,487$ 1,462,989$

Information Technology Salaries & Benefits 356,720 356,750 355,600 359,163 346,832 Supplies & Services 23,000 23,000 23,000 23,116 32,515 Furniture & Equipment 15,500 23,500 23,500 15,694 24,636 Other expenses 5,000 6,000 6,000 2,616 6,837 Subtotal Information Technology 400,220$ 409,250$ 408,100$ 400,589$ 410,820$

Bank Financing ChargesOperating Interest & Bank Charges 155,000 155,000 155,000 139,501 359,971 Subtotal Bank Financing Charges 155,000$ 155,000$ 155,000$ 139,501$ 359,971$

Operations & MaintenanceUtilities 140,000 130,000 130,000 130,121 115,267 Building Repairs & Maintenance 98,000 168,500 108,500 86,535 124,419 Landscape & Snow Removal 35,000 35,000 35,000 35,191 25,112 Fire/Security/Monitoring 3,000 2,500 2,500 - - Waste Disposal 3,000 3,000 3,000 - - C.E.C Port-A-Pac - Lease costs - - - - - Contractual Services 65,000 65,000 65,000 56,078 48,633 Subtotal Operations & Maintenance 344,000$ 404,000$ 344,000$ 307,925$ 313,431$

Total Board Administration 9,052,123$ 9,056,510$ 8,892,363$ 8,706,596$ 8,888,982$

19

Halton Catholic District School BoardPupil Accommodation Expenses


Appendix A-6




School OperationsSalaries & Benefits 10,364,200 9,971,340 10,341,400 10,006,952 10,157,915 Professional Development 10,400 9,900 9,900 13,906 5,100 Community Use of Schools 408,367 390,843 390,843 8,784 2,668 Utilities - Hydro 5,071,000 5,135,200 5,135,200 4,315,619 3,767,231 Utilities - Natural Gas 840,000 1,185,000 1,185,000 753,057 587,670 Utilities - Water & Sewer 660,000 559,000 559,000 544,465 558,816 Maintenance - Supplies and Materials 985,000 985,000 985,000 758,458 696,373 Travel & Mileage 89,000 87,000 87,000 73,233 69,904 Custodial Equipment Repairs 125,000 125,000 125,000 122,720 124,495 Creative Playground Equipment 30,000 30,000 30,000 10,574 26,216 Telephone 19,500 19,000 19,000 12,209 13,543 Plant Office 19,700 19,700 19,700 7,404 7,642 School Maintenance Services 7,589,000 6,572,046 6,541,217 6,473,833 6,233,985 Furniture & Equipment 157,000 210,000 217,000 46,739 31,372 Professional Fees 461,000 451,000 451,000 471,979 430,729 Contractual Services - Security, Fire, etc. 2,645,700 2,303,700 2,303,700 1,759,043 1,560,682 Insurance 623,000 608,000 608,000 547,573 413,200 Portables Set-ups/Moving Expenses 446,500 446,500 446,500 210,108 540,349 Continuing Education/ALC Operating Costs 265,759 231,299 203,199 266,136 213,075

Subtotal School Operations 30,810,126$ 29,339,528$ 29,657,659$ 26,402,792$ 25,440,965$

New Pupil PlacesPortable Leases 1,000,000 1,000,000 1,000,000 928,853 1,031,527

Subtotal New Pupil Places 1,000,000$ 1,000,000$ 1,000,000$ 928,853$ 1,031,527$

Debt ChargesDebt Charges-Permanent Financing of NPF 47,375 47,375 47,375 47,375 47,375 Subtotal Debt Charges 47,375$ 47,375$ 47,375$ 47,375$ 47,375$

Other Debenture PaymentsLEIP - Debenture Interest 245,770 265,246 265,246 283,976 301,990 Turf Loan Interest - - - - 294,401 OSBFC Debenture Interest 5,129,118 5,406,551 5,406,551 5,768,697 6,114,805 OFA Debenture Interest 4,721,729 4,854,883 4,854,883 3,908,636 3,817,314 Subtotal Other Debenture Payments 10,096,617$ 10,526,680$ 10,526,680$ 9,961,309$ 10,528,510$

Total Pupil Accommodation 41,954,118$ 40,913,583$ 41,231,714$ 37,340,329$ 37,048,377$

20

Halton Catholic District School BoardContinuing Education/Adult Learning Centre Expenditures


Appendix A-7




Continuing Education

Salaries & Benefits 5,018,483 4,833,943 5,303,782 5,183,096 5,369,421

Supplies & Services 213,719 248,829 222,583 179,449 220,874


Fees & Contractual Services 23,200 53,100 23,100 62,653 28,135

ALC Leases/Rentals 879,690 870,826 870,826 836,418 803,931

Total Continuing Education 6,152,092$ 6,029,698$ 6,437,291$ 6,313,676$ 6,447,316$

21

Halton Catholic District School BoardTransportation Expenditures


Appendix A-8




Transportation - General

Salaries & Benefits 376,474 365,876 388,580 301,870 302,494

Supplies & Services 57,241 44,987 61,562 29,599 38,938


Fees & Contractual Services 124,611 133,853 178,043 97,761 133,011

Subtotal Transportation - General 566,410 560,281 640,933 434,037 477,861

Transportation - Home to School 6,527,888 6,344,989 6,045,446 5,835,205 5,990,529

Total Transportation 7,094,298$ 6,905,270$ 6,686,379$ 6,269,242$ 6,468,390$

22

APPENDIX A-9

Z:\5 - Financial reporting\Budget Estimates\20152016 Estimates\Original Estimates\Board Report\1. 2015-16 PSAB Budget Estimates

Grant Description 2015 - 16 Budget Estimates

2014 - 15 Revised Budget Estimates

2014 - 15 Budget Estimates

J. Nigro - EPOLIBRARY STAFFING GRANT 124,925 121,595 121,595 PHYSICAL ACTIVITY - CHRIST THE KING - 19,445 HEALTHY EATING - BISHOP REDING - 5,620 ELP - STAFF DEVELOPMENT - 16,000 - OUTDOOR EDUCATION - 300,529 - FRENCH AS A SECOND LANGUAGE - 94,408 94,408 FRENCH AS A SECOND LANGUAGE - PROPOSAL 1 AND 2 - 21,000 FIRST NATION/METIS/INUIT EDUCATION - 54,180 44,200 EARLY LEADERSHIP STRATEGY 95,130 146,223 93,590 TUTORS IN THE CLASSROOM - 9,000 - E-LEARNING 105,000 105,000 105,000 STUDENT WORK STUDY 120,000 120,000 120,000 CAPACITY BUILDING - ASSESSMENT FOR LEARNING - 24,500 COLLABORATIVE INQUIRY IN MATH 90,000 90,000 90,000 NETWORK-SCHOOL IN THE MIDDLE 25,000 25,000 25,000 NETWORK-SCHOOLS HELPING SCHL 130,500 119,400 119,400 PARENTS REACHING OUT - MULTICULTURAL - 9,225 -

690,555 1,281,125 813,193 B. Browne - EPOAUTISM SUPPORT AND TRAINING 49,333 52,414 47,649 LEARNING FOR ALL 24,988 32,661 24,884 MENTAL HEALTH - 20,757 20,757 BLDS (BOARD LEADERSHIP DEVELOPMENT STRATEGY) - 52,174 -

74,321 158,006 93,290 C. McGillicuddy - EPOSPECIALIST HIGHSKILLS MAJOR (SHSM) SPECIAL FUNDING 63,696 58,067 58,067 COLLABORATIVE INQUIRY FOR INSTRUCTIONAL IMPACT 28,464 28,464 MATH AND LITERACY (GAINS) 56,928 56,928 DIFFERENTIATED INSTRUCTION (D.I) 117,657 28,464 28,464 S.S.SCHLS & CROSS PANEL TEAMS 27,647 37,430 37,430 RE-ENGAGEMENT 12 & 12+ 5,119 - ENROLMENT REPORTING INITIATIVE 27,201 -

209,000 241,673 209,353 T. Pinelli - EPOSAFE, EQUITABLE AND INCLUSIVE SCHOOLS 89,981 63,161 63,161

89,981 63,161 63,161 P. McMahon - EPOTECHNOLOGY AND LEARNING FUND 563,369 - -

563,369 - - T. Overholt - EPOPARENTS REACHING OUT (PRO) 35,187 - PARENTS REACHING OUT - REGIONAL MONEY 27,872 -

- 63,059 - J. OHara - EPOBENEFIT REFORM 180,776 39,300

- 180,776 39,300 G. Corbaccio - EPOOUTREACH COORDINATOR 73,600 73,600 73,600

73,600 73,600 73,600 P.Dawson - EPOM.I.S.A - P.N.C. 230,000 230,000 230,000 M.I.S.A - LOCAL 46,071 45,135 45,135

276,071 275,135 275,135 Sub-total 1,976,897$ 2,336,535$ 1,567,032$

O.Y.A.P GRANT 92,529 110,255 92,529 LBS GRANTS 98,900 98,900 98,900 PROVINCE OF ONTARIO-CITIZENSHIP-Estimated 900,000 800,000 800,000 PROVINCE OF ONTARIO-CITIZENSHIP-ONE TIME FUNDING 63,000 - Sub-total 1,091,429$ 1,072,155$ 991,429$

Total Other Provincial Grants per A-1 3,068,326$ 3,408,690$ 2,558,461$

Other Provincial Grants included in 2015-16 Budget Estimates

23

Halton Catholic District School BoardSummary of Expenses by Expense Type

2015-16 Budget Estimates


2015-16 Budget Estimates

% of total budget

$ increase (from 14/15 to 15/16)

% increase (from 14/15

to 15/16)2014-15 Revised

Estimates% of total

budget 2013-14 Actuals % of total

budget 2012-13 Actuals % of total

budget

241,942,295 74.5% 8,788,804 3.8% 233,153,491 73.8% 225,684,860 75.0% 217,915,683 75.7%

38,880,774 12.0% 1,238,192 3.3% 37,642,582 11.9% 36,533,435 12.1% 32,722,207 11.4%

280,823,069 86.5% 10,026,996 3.7% 270,796,073 85.7% 262,218,295 87.1% 250,637,890 87.1%

910,896 0.3% (375,775) -29.2% 1,286,671 0.4% 940,415 0.3% 798,981 0.3%

26,342,715 8.1% (1,029,958) -3.8% 27,372,673 8.7% 21,958,388 7.3% 21,138,836 7.3%

26,500 0.0% 200 0.8% 26,300 0.0% 13,501 0.0% 9,389 0.0%

155,000 0.0% - 0.0% 155,000 0.0% 139,500 0.0% 359,971 0.1%

1,636,576 0.5% 10,141 0.6% 1,626,435 0.5% 1,536,710 0.5% 1,594,168 0.6%

13,334,367 4.1% 516,924 4.0% 12,817,443 4.1% 12,147,016 4.0% 11,381,811 4.0%

684,057 0.2% (211,703) -23.6% 895,760 0.3% 1,247,896 0.4% 1,074,863 0.4%

ALC Lease/Rentals 879,690 0.3% 8,864 1.0% 870,826 0.3% 836,418 0.3% 803,931 0.3%

Total Other Operating 43,969,801 13.5% (1,081,307) -2.4% 45,051,108 14.3% 38,819,844 12.9% 37,161,950 12.9%

324,792,870 100.0% 8,945,689 2.8% 315,847,181 100.0% 301,038,139 100.0% 287,799,840 100.0%

47,375 0.5% - - 47,375 0.4% 47,375 0.4% 47,375 0.4%

Turf Loan Interest Payments 0.0% - - - 0.0% - 0.0% 294,401 2.8%

5,129,118 50.6% (277,433) -5.1% 5,406,551 51.1% 5,768,697 54.5% 6,114,804 57.8%

4,967,499 49.0% (152,630) -3.0% 5,120,129 48.4% 4,192,613 39.6% 4,119,305 38.9%10,143,992 100.0% (430,063) -4.1% 10,574,055 100.0% 10,008,685 100.0% 10,575,885 100.0%

PSAB Adjustments12,500,000 45.3% 300,000 2.5% 12,200,000 45.1% 12,064,550 4.0% 10,952,230 3.8%

15,685,804 56.9% 258,685 1.7% 15,427,119 57.1% 12,756,112 4.2% 13,553,724 4.7%

Increase in Employee Future Benefits (458,218) -1.7% 1 - (458,219) -1.7% (407,856) -1.7% (1,275,233) -5.5%(Decrease) in Accrued Interest on Debenture (149,942) -0.5% (8,370) 5.9% (141,572) -0.5% 201,616 0.8% (118,384) -0.5%

(608,160) -2.2% (8,369) 1.4% (599,791) -2.2% (206,240) -0.8% (1,393,617) -6.0%

Total PSAB Adjustments 27,577,644 100.0% 550,316 2.0% 27,027,328 100.0% 24,614,422 8.2% 23,112,337 8.0%

362,514,506$ 100.0% 9,065,942 2.6% 353,448,564$ 100.0% 335,661,246$ 100.0% 321,488,062$ 100.0%

Debt Charges & Interest

OSBFC Debenture Interest Payments

Total Capital

Amortization expenses

Total Operating

Capital

Total expenses

OFA Debenture Interest Payments

School Generated Funds

Fees & Contractuals (Appendix B-2) Other

Rentals & Leases

Operating Interest

Replacement Furniture & Equipment

Total Salaries and Benefits

Professional Development

OperatingSalary & Wages

Employee Benefits

Supplies & Services (Appendix B-1)

Appendix B

24

Appendix B-1

HALTON CATHOLIC DISTRICT SCHOOL BOARD2015-16 Budget EstimatesSupplies and Services

2015-16 2014-15 2013-14 2012-13Budget Revised Budget Actual Actual

Description Estimates Estimates

ADVERTISING 77,919$ 78,341$ 66,411$ 130,421$ APPLICATION SOFTWARE 71,908 81,500 175,568 36,861 ASPHALT/CONCRETE 300,000 700,000 168,723 722,291 ASSOC. & MEMBERSHIP FEES-BOARD 5,000 5,000 3,536 3,400 AUDIO VISUAL MATERIALS 113,900 143,900 135,248 126,746 AUTOMOBILE REIMBURSEMENT 439,137 441,704 410,273 406,146 COPYING INSTRUCTIONAL 372,000 278,095 261,751 321,044 FIELD TRIPS 315,462 925,102 638,435 591,840 INSTRUCTIONAL MATERIALS 2,558,872 2,994,285 1,299,682 1,373,045 INSTRUCTIONAL SUPPLIES 2,265,562 2,877,383 856,326 1,031,845 LIBRARY BOOKS 230,070 386,794 314,704 297,814 MAINTENANCE SUPPLIES & SERVICES 7,872,177 6,478,192 6,526,087 5,839,995 MISCELLANEOUS 44,920 68,609 74,472 72,770 NON-CAPITAL FURNITURE & EQUIPMENT 1,726,938 1,650,648 2,294,369 2,369,534 OFFICE SUPPLIES & SERVICES 119,917 328,031 251,512 247,632 OTHER TRAVEL EXPENSE 8,750 9,500 11,514 12,081 PERIODICALS 31,420 27,600 43,606 70,929 PLANT OPERATIONS SUPPLIES 995,000 995,000 769,081 696,025 POSTAGE 19,447 20,426 42,182 27,101 PRINTING & PHOTOCOPYING 349,734 446,131 456,301 541,011 RECRUITMENT OF STAFF 21,650 23,650 8,400 9,204 REPAIRS 285,774 343,842 250,780 235,839 TELECOMMUNICATIONS 485,558 426,933 505,000 502,186 TEXTBOOKS & LEARNING MATERIALS 806,000 561,007 548,200 359,035 UTILTIES - ELECTRICIY 5,245,600 5,256,000 4,481,697 3,868,016 UTILTIES - HEATING (Gas & Other) 870,000 1,223,000 772,572 650,587 UTILTIES - WATER & SEWAGE 670,000 571,000 550,375 567,707 VEHICLE MAINTENANCE & SUPPLIES 40,000 31,000 41,583 27,731

26,342,715$ 27,372,673$ 21,958,388$ 21,138,836$

25

Appendix B-2

HALTON CATHOLIC DISTRICT SCHOOL BOARD2015-16 Budget EstimatesFees and Contractual expenses

2015-16 2014-15 2013-14 2013-14Budget Revised Budget Actual Actual

Description Estimates Estimates

AUDIT FEES 65,487$ 65,430$ 67,130$ 70,436$ LEGAL FEES 249,234 239,631 231,325 314,872 OTHER PROFESSIONAL FEES 581,734 587,002 609,560 562,161 OTHER CONTRACTUAL SERVICES* 1,311,682 1,415,041 1,514,426 1,276,593 CONTRACTUAL CUSTODIAL SERVICES 2,177,138 1,790,000 1,600,271 1,272,415 CONTRACTUAL-WASTE DISPOSAL 270,000 270,000 194,033 266,791 TRANSPORTATION 6,652,499 6,478,842 5,932,966 6,123,540 TEMPORARY ASSISTANCE 34,950 45,450 94,748 30,131 COURIER 131,300 132,080 101,512 97,469 SOFTWARE FEES & LICENSES 716,842 687,197 992,070 384,783 HARDWARE MAINTENANCE 105,000 95,000 51,935 55,155 INSURANCE 638,501 611,770 552,386 416,993 PORTABLE SET-UP 400,000 400,000 204,654 510,472

13,334,367$ 12,817,443$ 12,147,016$ 11,381,811$

*Including commissionaires expenses (School Services) of $300,000, employee assistance program (Human Resources) of$173,200, Ceridian fee (Payroll Services) of approximately $132,500, infrastructure and cabling services (IT) for $155,000, andHalinet/CanCopy (Curriculum Services) $135,000.

26


Halton Catholic District School Board2015-16 Budget EstimatesDay School Average Daily Enrolment (ADE)

Projected Projected 2015-16 Actual Projected 2014-15 Projected Projected 2014-15 2013-14 2012-13FTE FTE Projected % FTE FTE Revised % FTE FTE Original % Actual % Actual %

Oct 31/15 Mar 31/16 ADE Change Oct 31/14 Mar 31/15 ADE Change Oct 31/13 Mar 31/14 ADE a ADE Change ADE ChangeJK 2,022.00 2,026.00 2,024.00 -3.0% 2,084.00 2,088.00 2,086.00 3.0% 2,021.00 2,029.00 2,025.00 983.50 7.8% 912.25 4.6%SK 2,267.00 2,280.00 2,273.50 3.6% 2,193.00 2,195.00 2,194.00 7.2% 2,042.00 2,053.00 2,047.50 1,036.75 6.7% 971.75 7.3%Gr. 1 to 3 6,840.00 6,863.00 6,851.50 5.3% 6,500.00 6,517.00 6,508.50 2.0% 6,370.00 6,393.00 6,381.50 6,237.00 3.0% 6,053.50 1.2%Gr. 4 to Gr. 8 10,965.00 10,986.00 10,975.50 0.5% 10,922.00 10,929.00 10,925.50 -0.1% 10,916.00 10,950.00 10,933.00 10,701.50 1.7% 10,521.50 0.6%

Elementary Day School Enrolment 22,094.00 22,155.00 22,124.50 1.9% 21,699.00 21,729.00 21,714.00 1.5% 21,349.00 21,425.00 21,387.00 18,958.75 2.7% 18,459.00 1.3%

Secondary Day School Enrolment 10,412.88 10,081.33 10,247.11 3.8% 10,033.85 9,706.46 9,870.16 -0.3% 10,083.50 9,715.50 9,899.50 9,922.86 -0.8% 10,006.87 1.2%

Total Day School ADE 32,506.88 32,236.33 32,371.61 2.5% 31,732.85 31,435.46 31,584.16 1.0% 31,432.50 31,140.50 31,286.50 28,881.61 1.5% 28,465.87 1.3%

Notes: ADE - Average Daily Enrolment FTE - Full Time Equivalent Average Daily Enrolment (ADE) is based on 50% of March 31 FTE plus 50% Oct 31 FTE % change equals the increase (decrease) in ADE from the prior year

2014-15 ORIGINAL ESTIMATES

Appendix C

2014-15 REVISED ESTIMATES

27

Appendix D-1Halton Catholic District School Board2015-16 Budget Estimates

Program Enhancements (included in the Budget)

Description Requested By Salary Non-Salary Total

11 FTE - Special Education Teachers - 1 Structured Teaching Class - Milton Growth ($83K each plus benefits) B. Browne 93,000 93,000

2Temporary assistance for the International Students program - web design and promotion C. Cipriano 8,500 8,500

3Increase to advertising and promotion budget on International Students program C. Cipriano 5,000 5,000

4.5 FTE - Administrative Assistant to support expansion of International Students program C. Cipriano 31,250 31,250

5.5 FTE International Students clerk (Contract Position) to assist with expanding International Students program. C. Cipriano 24,000 24,000

6

Expenses captured in #2 to #5 above will be offset by increasing visa student registrations (over 50 additional students expected to register for 2015-16 which will generate additional revenues of $600K or more)Total 156,750$ 5,000$ 161,750$

28

Appendix D-2Halton Catholic District School Board2015-16 Budget Estimates

New Initiatives not yet Included in the Budget

Description Requested BySalary & Benefits* Non-Salary Total Total

1 One additional resource clerk (full time) (@$27,000 in salary plus benefits) J. Nigro 35,000 35,000 35,000

2ESL Teachers and Staff for Welcome Centre (1.0 Secondary) (@$85K per teacher plus benefits) J. Nigro 96,000 96,000 131,000

3ESL Teachers and Staff for Welcome Centre (1.5 elementary) (@$85K per teacher plus benefits) J. Nigro 144,000 144,000 275,000

4

Enhancing HCDSB's commitment to Equity and Inclusive Education - 1 Consultant, 2 CSWs, increase to PD budget (consultant @$95K plus benefits, CSWs @ $50K plus benefits) J. Nigro 236,000 125,000 361,000 636,000

5One additional resource library technician (full time) $33,000 in salary plus benefits) J. Nigro 43,000 43,000 679,000

6 Instrumental Music Program J. Nigro 50,000 50,000 729,000 7 HCDSB Census - 1 Researcher (@$60K plus benefits) J. Nigro 73,000 73,000 802,000 8 Christian Meditation L. Naar 25,000 25,000 827,000 9 Family of Schools Student Catholic Leadership L. Naar 36,000 36,000 863,000

10

Purchasing a data analytics tool to provide the ability for the Board to analyze KPIs system wide, including student and programing data, financial data, staffing, facilities, etc. (Cost is still being finalized, currently exploring cost sharing options with the CSBSA Boards; however it is expected that the operating and licensing fees would about to approx. $40,000 for the chosen software tool. There may be additional costs involved in developing customized dashboards, which again will be shared amongst boards) P. McMahon 50,000 50,000 913,000

11 0.5 FTE - Administrative Assistant for School Services (@$25,250 plus benefits) School Services 31,250 31,250 944,250 Special Education Initiatives

121 FTE - School Support Transitions Specialist - System Growth and Needs (Autism and Developmental Behavioural Expert) ($72K plus benefits) B. Browne 91,000 91,000 91,000

131 FTE - Social Worker - CHANGE Program and System Growth ($67K plus benefits) B. Browne 85,000 85,000 176,000

142 FTE - Special Education Resource Teachers - Milton Growth (@$83K plus benefits) B. Browne 186,000 186,000 362,000

15

55 KTE-3 Academic Assessments - 1 per school. The WJ11 Assessment has expired and a revised assessment for early intervention is required to maintain validity and accurate assessment of students' academic functioning. This investment is imperative to the reliable continuity of Special Education and Curriculum programing for students. (Estimated cost including tax is $63,108 less hst rebate of $6054 for a net cost of $57,100) B. Browne 57,100 57,100 419,100

16 1 FTE - Child &Youth Counsellors - Milton Growth (@$46K each plus benefits) B. Browne 58,000 58,000 477,100

172 FTE - Educational Assistants - System (Milton and North Oakville Growth) ($33K each plus benefits) B. Browne 87,200 87,200 564,300

183 FTE - Educational Assistants - System (Milton and North Oakville Growth) ($33K each plus benefits) B. Browne 130,800 130,800 695,100

19 1 FTE - Special Education Resource Teachers - Gifted Program B. Browne 93,000 93,000 788,100

20

Note: The Special Education Allocation is expected to increase as a result of the new funding model, and as such some of the Special Education positions identified in item numbers 12 to 19 above may have an offsetting revenue source.Total identified New Initiatives for 2015-16 1,389,250$ 343,100$ 1,732,350$ 1,732,350$

29

Halton Catholic District School Board Appendix E2015-16 Budget EstimatesCapital Budget

TotalExpenses Estimated Full Day($ 000's) Capital Budget Kindergarten

Milton #5 - St Benedict 12,632,220 75,000 75,000 Milton #7 - Queen of Heaven 12,632,220 75,000 - 75,000 St. Francis FDK Addition 1,290,000 50,000 50,000 Remaining FDK Additions (Note 1) 4,300,000 4,300,000 4,300,000 Temporary Accomodations 1,000,000 1,000,000 1,000,000

TOTAL 31,854,440 150,000 - 4,350,000 - 1,000,000 - - 5,500,000

Note 1: Refers to all remaining FDK additions projects to be completed.

Other Total FundingCapital Priorities

Funding Sources

NPPSchool Condition

ImprovementTemporary

AccommodationsProceeds of Disposition

30


Halton Catholic District School Board Appendix F2015-16 Budget EstimatesGSN Calculations

2015-16 2015-16 % Change 2014-15 2014-15Ministry Original Budget from 14-15 Revised Budget Original Budget 2013-14 2012-13

Projection Update #1 Revised Estimate Estimates Estimates Actuals Actuals

Enrolment Forecast - JK/SK 4,297.50 4,297.50 0.41% 4,280.00 10,454.00 8,257.25 7,937.50 - 1 to 3 6,851.50 6,851.50 5.27% 6,508.50 - 4 to 8 10,975.50 10,975.50 0.46% 10,925.50 10,933.00 10,701.50 10,521.50 Enrolment Forecast - Elementary 22,124.50 22,124.50 1.89% 21,714.00 21,387.00 18,958.75 18,459.00 - Secondary 10,247.11 10,247.11 3.82% 9,870.16 9,899.50 9,922.86 10,006.87

32,371.61 32,371.61 2.49% 31,584.16 31,286.50 28,881.61 28,465.87

Pupil Foundation Grant - JK/SK 25,944,867 25,944,867 0.27% 25,875,125 59,885,791 45,122,981 43,885,961 Pupil Foundation Grant - 1 to 3 37,808,221 37,808,221 5.12% 35,966,947 Pupil Foundation Grant - 4 to 8 50,448,227 50,448,227 0.32% 50,289,421 50,323,943 48,722,324 48,429,623 Pupil Foundation Grant - Secondary 58,745,247 58,745,247 3.67% 56,664,194 56,832,634 56,350,434 57,514,786 Supply Teacher Adjustment for Elementary - 336,237 322,317 Supply Teacher Adjustment for Secondary - 181,051 121,698 Total Pupil Foundation Allocation 172,946,563 172,946,563 2.46% 168,795,687 167,042,368 150,713,027 150,274,385

School Foundation Grant - Elementary 14,255,636 1.39% 14,060,627 13,848,547 12,528,804 12,234,233 School Foundation Grant - Secondary 6,795,348 2.37% 6,637,941 6,767,009 6,643,157 6,506,835 Total School Foundation Allocation 21,019,338 21,050,984 1.70% 20,698,568 20,615,556 19,171,961 18,741,068

SEPPA - JK to Grade 3 10,381,057 3.09% 10,070,201 9,757,973 7,634,818 7,392,114 SEPPA - Grade 4 to 8 7,849,897 0.21% 7,833,365 7,838,742 7,600,419 7,526,450 SEPPA - Secondary 4,841,555 3.56% 4,675,001 4,688,898 4,650,844 4,732,449 Special Education Equipment Amount 1,478,647 3.75% 1,425,220 1,459,474 1,057,603 824,282 Special Incidence Portion 900,000 -3.23% 930,000 870,000 930,537 832,742 High Needs Amount 15,046,549 2.77% 14,641,414 14,541,940 12,938,803 12,762,981 Behavioural Expertise 175,383 1.21% 173,280 172,441 165,777 164,496 Total Special Education Allocation 40,678,088 40,673,088 2.33% 39,748,481 39,329,468 34,978,802 34,235,514

Total Language Allocation 6,948,135 6,147,833 -10.10% 6,838,872 6,389,719 6,453,129 6,189,702

Total Learning Opportunities Allocation 2,580,661 2,581,464 1.73% 2,537,648 2,537,341 2,325,398 2,337,853

Total Continuing Education and Other Programs Allocation 2,181,740 2,131,696 0.10% 2,129,643 2,174,868 2,166,661 1,905,074

Total Teacher Qualification and Experience Allocation 23,682,475 24,754,103 -0.08% 23,089,989 22,383,962 20,137,095 19,313,346

ECE Q&E Allocation 1,700,000 1,896,572 12.59% 1,684,487 1,464,330 - -

New Teacher Induction Program (NTIP) 250,000 172,647 -30.94% 250,000 197,858 250,114 187,621

Restraint Savings - (140,878) 0.00% (140,878) (140,878) (140,878) (140,878)

Total Transportation Allocation 7,072,939 6,682,848 4.25% 6,410,390 6,367,388 6,723,386 6,099,616 Total Administration and Governance Allocation 8,579,127 8,487,759 0.86% 8,414,987 8,350,389 7,817,479 7,712,009 Total School Operations Allocations 30,212,324 30,263,053 2.69% 29,469,491 29,225,616 27,050,085 25,940,022

Community Use of Schools 390,843 408,367 4.48% 390,843 390,843 378,607 376,931

First Nations, Metis and Inuit Education Supplement 240,141 189,605 -20.21% 237,640 236,619 153,034 228,471

Safe Schools 527,390 526,581 2.15% 515,504 511,545 478,556 472,395

Permanent Financing of NPF 47,375 47,375 0.00% 47,375 47,375 47,375 47,375

Labour-related enhancements 330,766 80,265 TOTAL: OPERATING (Note 2) 319,057,139 318,819,660 2.48% 311,118,726 307,124,368 279,034,598 274,000,769

Deduct:Minor TCA (7,976,428) (7,970,492) 2.48% (7,777,968) (7,678,109) (6,975,865) (6,850,019) Add:Temporary Accommodations - Portable Leasing 1,000,000 1,000,000 0.00% 1,000,000 1,000,000 959,957 1,499,177 Trustees' Association Fee 43,017 - - TOTAL OPERATING ALLOCATION 312,080,711 311,892,185 2.48% 304,340,758 300,446,259 273,018,690 268,649,927

Capital Grants 13,789,929 4,500,000 7,945,000 9,385,500 27,002,541 26,790,259 Minor TCA 7,976,428 7,970,492 2.48% 7,777,968 7,678,109 6,975,865 6,850,019 School Renewal Allocation (Note 2) 3,761,999 3,769,906 1.04% 3,731,284 3,702,751 3,489,239 3,402,023 School Condition Improvement 2,529,776 2,529,776 -1.81% 2,576,401 2,576,401 1,549,223 1,510,833 Retrofitting School Space for Child Care - 379,300 640,000 Short Term Interest on Capital 0 - 488,752 513,223 Capital Debt Support - Interest Portion (Note 2) 10,141,837 9,505,993 -3.90% 9,891,988 9,891,988 9,284,778 9,517,845 TOTAL CAPITAL ALLOCATION 38,199,969 28,276,167 -11.42% 31,922,641 33,234,749 49,169,698 49,224,202

TOTAL FUNDING ALLOCATION 350,280,680$ 340,168,352$ 1.16% 336,263,399$ 333,681,008$ 322,188,388$ 317,874,129$

31

2015-16 Budget Objectives

1. To provide programs which instill a stronger sense of belonging and higher levels of spiritual engagement for all our students and staff.

These programs include activities to promote the Home, School, Parish connections in our school communities, as well as a faith formation focus on staff, students and community through the Catholic Learning Environment, and the Catholic Curriculum. These programs also include support for Faith formation, Religious Education Courses, Focus on Faith Initiatives, Chaplaincy services, student centered experiences, and Christ-centered staff development.

2. To align the budget with the Board’s Vision Statement and Strategic Priorities.

Funds are aligned with strategies and programs that will increase the sense of Achieving, Believing, Belonging for all of our students and staff, in accordance with the Board’s strategic plan.

3. To allocate resources so that all students have an equal educational opportunity, while implementing all programs funded by the Ministry of Education.

Resources are allocated on an equitable basis, striving to provide equal opportunity. Funds will be allocated to implement and support programs funded by the Ministry of Education.

4. To increase the Board’s Working Funds Reserve to 1% of our budget, while achieving a balanced budget.

The Board will set aside sufficient savings to achieve a Working Funds Reserve of 1% of budget over a 5 year period.

5. To provide a safe environment for all students and staff.

Initiatives include school condition improvements and health and safety projects.

6. To implement changes in employee compensation as approved by the Board.

Appropriate adjustments are provided in accordance with legislation and collective agreements.

7. To implement all capital projects approved by the Board.

Staff will review the long term capital plan for all capital projects.

8. To provide funds for professional development opportunities.

Funds are provided for all staff, trustees and the members of the Catholic School Councils.

9. To continue the Adult and Continuing Education Programs.

The Adult and Continuing Education programs will continue to self-sustaining.

10. To continue to emphasize the involvement of the school community.

The Board will continue to encourage dialogue with its Catholic School Councils.

11. To continue the development of partnerships and cost-sharing initiatives where these are consistent with our Catholic mandate and where such partnerships can be shown to make meaningful and cost-effective contributions towards our mission.

This will be done in collaboration with other Boards, Municipalities and other agencies.

12. To conform with budget restrictions in accordance with the Education Act and Regulations.

This will include providing a balanced budget and ensuring that the enveloping provisions related to Special Education, Pupil Accommodation, as well as Governance and Administration, are complied with.

13. To develop and maintain accountability frameworks as required by the Ministry of Education.

This will be done in cooperation with the Ministry of Education to ensure that the Board meets or exceeds the requirements.

14. To provide a range of placements for Special Education Students as required by the Ministry of Education.

The Board will continue to review placement options for identified students and to provide those that are most suited to the needs of those students in accordance with legislative guidelines.

Appendix G

32

Z:\5 - Financial reporting\Budget Estimates\20152016 Estimates\Original Estimates\2015-16 Budget Schedule.xls30/04/2015 11:03 AM

Date Completed Item Description of Activity

September 9th ADM Memorandum, September 9, 2014 Ministry invitation to Education Funding consultation sessions

October 3rd Provincial Consultation (Regional Symposium) Ministry consultation on 'Education Funding'

November 28th Ministry Memorandum 2014:SB26 District School Board Enrolment Projections for 2015-16 to 2018-19 submitted to the Ministry.

December 8th & 11th ADM Memorandum, November 19, 2014 Financial Orientation Sessions for Trustees

January 15-17th Ministry Information Package Ministry of Education Trustee Orientation: Realizing the Vision

January 23rd CEO/CFO Conference 2015-16 Education Funding Consultations: What We Heard

February 9th Budget Estimates Schedule & Objectives Discuss 2015-16 Budget Estimates Schedule & Objectives at Administrative Council

February 17th Budget Estimates Schedule & Objectives Present 2015-16 Budget Estimates Schedule & Objectives to the Board

February 20th Budget Process Memorandum Distribute the 2015-16 Budget Process Memorandum to Superintendents, Administrators, Managers

February 20th Departmental Budget Reviews Distribute Budget Input Package to Departments (by this date)

March 6th Departmental Budget Reviews Receive Budget Submissions from Departments (by this date)

March 9th Special Education Enveloping Presentation Present Special Education Funding and Enveloping to SEAC

March 13th Departmental Budget Reviews Complete Budget Review Meetings with Departments (by this date)

March 13th Ministry Memorandum 2015:B06 2015-16 Grants for Student Needs (GSN) Launch and Follow-up Sessions with School Boards

March 23rd Budget Update Budget Estimates Update (Administrative Council) / Approval of Program Enhancements

March 26th Ministry Memorandum 2015:B07 Release of Grant for Student Needs (GSN)

March 31st School Budgets Development of School Budgets Based on Forecasted Enrolment

March 31st Salary and Benefits Budget Salary and FTE staffing "snapshot" from HR/Payroll System (base for 2015-16 Budget)

April 7th Budget Update Budget Estimates Update (Administrative Council) / Prioritization of New Initiatives

April 7th Ministry Memorandum 2015:B07 Board Report - Release of Grant for Student Needs (GSN)

April 10th Salary and Benefits Budget Send FTE staffing reports to Superintendents for review and confirmation

April 10th Salary and Benefits Budget Complete Review of Benefits Budget (Financial Services and Human Resources)

April 16th Release of EFIS 2.0 Forms Release of EFIS 2.0 Forms and InstructionsApril 17th Salary and Benefits Budget Receive FTE staffing confirmations

April 20th Budget Update Budget Estimates Update (Administrative Council)

April 21st Budget Consultation Trustee/Senior Staff Information Session - 2015-16 Budget Challenges and Priorities

April 24th Budget Consultation Budget Communication (Website / School Newsletters / Parish Bulletins)

April 24th Salary and Benefits Budget Complete Salary and Benefits Budget

April 24th EFIS 2.0 Update Update release for EFIS 2.0 Budget Estimate forms

April 30th Budget Update Budget Estimates Update (Administrative Council)

May 5th Budget Estimates Report (Draft) Present Budget Estimates Draft Report to the Board (Update #1)

May 11th Budget Estimates Report (Draft) Budget Estimates Draft Report (Administrative Council)

May 19th Budget Estimates Report (Draft) Present Budget Estimates Draft Report to the Board (Update #2)

May 25th Budget Consultation Present Special Education Funding / Budget Challenges and Priorities - SEAC

May 25th Budget Estimates Report (Draft) Budget Estimates Draft Report (Administrative Council)

June 2nd Budget Estimates Report (Draft) Present Budget Estimates Draft Report to the Board (Update #3)

June 8th Budget Estimates Report (Draft) Budget Estimates Draft Report (Administrative Council)

June 16th Budget Estimates Report (Final) Final Budget Estimates Report to the Board for Approval

June 17th Budget Estimates Report (Final) Post Final Budget Report on Public Website

June 26th Ministry Memorandum 2014: B04 Submission of Budget Estimates to the Ministry (EFIS)

June 26th Budget Estimates Report (Final) Submission of Budget Estimates to OCSTA (EFIS)

Halton Catholic District School Board

2015-16 Budget Estimates Schedule

Appendix H

33

Student Transportation Grant This grant provides school boards with funding to transport students to and from home and school, including transporting students with special needs. The Student Transportation Grant is made up of five allocations:

1. Enrolment Adjustment Allocation (for school boards with increasing enrolment), calculated as follows:

= $6,382,745 x 1.025

= $6,542,314

2. Cost Update Adjustment Allocation, recognizes a cost increase of 2 percent for providing transportation services. This is calculated as follows:

= $6,382,745 x 0.02

= $127,655

Final transportation cost update amount = $127,655 x 0.88 = $112,636

3. Fuel Escalator and De‐escalator Allocation. For 2015–16, the Ministry will recognize the pegged fuel price at $0.936 per litre for southern school boards. Our funding allocation for this component is zero.

4. Funding for Transportation to Provincial or Demonstration Schools Allocation – HCDSB’s approved expenses for transportation to and from Provincial Schools is $28,198.

and

5. Effectiveness and Efficiency Review Funding Adjustment, which will be included only in the Financial Statements reporting cycle and is expected to be around $369,000.

The total Student Transportation Grant for our Board, for 2015–16 is estimated at $6,682,848 with an additional $369,000 to be received at year end, as per #5 above. Estimated transportation expenditures for 2015‐16 are $7,094,289, as outlined in Appendix A‐8 and listed on the next page, as provided by HSTS. Thus a small shortfall of approximately $42,500 is expected.

Appendix I

34

HALTON Catholic District School Board

The contract costs for individual bus routes are calculated based on a rate per vehicle per day which takes into consideration time required to complete the route, total distance travelled, and is adjusted by a fuel escalator/de‐escalator where applicable. Based on the 2015‐2016 contracts, the average cost for a bus is approximately $45,000 annually, or an average daily operating cost of approximately $240 for the 188 operating days in the school year.

35

GSN OVERVIEW

Toronto Region

Appendix J

36

Table of Contents

1. Strategic Context 2. GSN Overview and Regional Analysis 3. Accountability 4. Detailed Analysis of School Foundation Grant Changes

NOTICE

• Section 234 of the Education Act authorizes the Lieutenant Governor in Council to make regulations governing the making of grants. Such regulations, as they relate to the 2015-2016 fiscal year, have not yet been made. The information set out in this presentation would come into effect only if such regulations are made.

• The information included in this presentation is provided for information purposes only and is not binding. The Ministry will advise if such regulations are made

2 37

STRATEGIC CONTEXT

3 38

• Investments in Ontario’s public education system begin and end with a commitment to the success and well-being of every student.

• Part of that commitment is ensuring that we continue to prioritize and align funding to best achieve Ontario’s renewed goals for education:

Strategic Context

4 39

• Projected to be stable year-over-year at $22.46 billion, an average of $11,451 per pupil.

Fiscal Context

$14.4B $15.2B $15.9B $16.6B $17.1B $18.1B $18.9B $19.5B

$20.4B $21.3B $21.6B $21.7B $22.4B $22.5B

1,850,000

1,900,000

1,950,000

2,000,000

2,050,000

2,100,000

2,150,000

2,200,000

$0.0B

$5.0B

$10.0B

$15.0B

$20.0B

$25.0B

2002-03 2003-04 2004-05 2005-06 2006-07 2007-08 2008-09 2009-10 2010-11 2011-12 2012-13 2013-14 2014-15RE

2015-16Proj

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En

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ent

Gra

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fo

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ent

Nee

ds

Note: To provide a clear year-over-year comparison, FDK funding, which was previously outside the GSN, has been added. The increase in enrolment is as a result of FDK.

5 40

• That is why the Ministry has conducted extensive consultations with school boards and a broad range of education stakeholders, including many of you. – Most recent education funding consultations with stakeholders were in

the fall of 2014. A summary of these consultations is now available on the Ministry website.

– Consultations on the Pupil Accommodation Review Guideline (PARG) also conducted in fall/winter of 2014/2015.

• The 2015-16 GSN reflects this extensive feedback.

Consultations

6 41

Up-front investments may be necessary to realize savings over the longer term

Underutilized space is a significant issue that needs to be addressed and it takes time to close/consolidate schools

7

Pillar1) Revisions to GSN grants to incent boards to make more efficient use of school space.

Working together will be key

What We Heard What We Are Doing

Making More Efficient Use of School Space

Pillar 3) More capital funding to support consolidations and right-sizing of school facilities. The first round of School Consolidation Capital projects was announced a few weeks ago.

Pillar 4) Funding to boards to build planning capacity. $8.3 million in funding released February 2015.

Pillar 5) Ongoing and meaningful education funding consultations

Processes need to be changed and streamlined where possible

Pillar 2) Revised Pupil Accommodation Review Guideline and Community Planning & Partnerships Guideline, both available on the Ministry website.

Where possible, changes will be phased in over three years.

42

School Board Efficiencies and Modernization (SBEM)

Investments to Keep Up With Costs

Key Grant Changes in 2015-16

Impact of SBEM changes in 2015–16 $M

1. Top-up funding, benchmarks and reinvestment under the School Facility Operations and Renewal Grant (first year of phase in)

(38.7)

2. School Foundation Grant (first year of phase in) 1.3

3. Geographic Circumstances Grant (first year of phase in) (7.1)

4. Declining Enrolment Adjustment (14.1)

Net Change (58.6)

Impact of Investments in 2015–16 $M

1. Increase to Student Transportation Grant (2% net of surplus) 10.7

2. 2% Increase to Non-staff School Operations Benchmarks 11.2

3. 7.3% Increase to School Operations Electricity Benchmark 18.8

4. Funding to Support Employer Bargaining Agent Fees 4.6

Net Change 45.3

8 43

School Consolidation Experience Studies • The Ministry is conducting pilot studies, working with stakeholders to

better understand their experiences with school closures and consolidations.

• The studies will provide an opportunity for lessons learned to be shared across the province.

• Further studies could be undertaken.

Community Hubs • The government has identified the development of a community hubs

policy as a priority and has appointed Karen Pitre to lead a province-wide discussion.

More Work To Do Together

9 44

GSN OVERVIEW

& REGIONAL ANALYSIS

11 46

Overview of Trends For Toronto Region

Note: To provide a clear year-over-year comparison, FDK funding, which was previously outside the GSN, has been added in.

• For Toronto Region, 2015-16 GSN funding will be o $8.2 billion in total, an increase of $6.5 million (or about 0.1%) compared with 2014-15. o About $11,128 per pupil, an increase of $15 per student (or about 0.1%) compared with 2014-

15.

• It is worth noting that funding for Toronto Region has increased by $3.2 billion (or 65%) since 2002-03 – an increase of 56% per pupil. Over the same period of time, enrolment increased in the region by 6%, compared with a provincial decline of 2%.

12

$5.0B $5.3B $5.6B $5.8B $6.0B $6.4B $6.7B $7.0B $7.3B

$7.7B $7.9B $7.9B $8.2B $8.2B

650,000

700,000

750,000

800,000

$0

$1,000,000,000

$2,000,000,000

$3,000,000,000

$4,000,000,000

$5,000,000,000

$6,000,000,000

$7,000,000,000

$8,000,000,000

$9,000,000,000

2002-03 2003-04 2004-05 2005-06 2006-07 2007-08 2008-09 2009-10 2010-11 2011-12 2012-13 2013-14 FS* 2014-15RE*

2015-16*

Ave

rage

Dai

ly E

nrol

men

t

Tot

al G

SN F

undi

ng

47

Enrolment Is a Key Driver

13

• Two-thirds of GSN funding is enrolment based. Any year-over-year declines or increases in enrolment can have a significant impact on GSN funding.

• Enrolment decreased in the Toronto Region by about 0.06% from 2014-15 to 2015-16 while provincial enrolment declined by about 0.17%.

• This enrolment decrease explains why Toronto Region saw only a small increase in GSN funding compared with 2014-15 – the decline in enrolment attenuated GSN increases resulting from, e.g., investments to keep up with costs, maturing salary grid, etc.

48

Regional Enrolment Trends

14

Region 2002-03

Enrolment 2014-15

Enrolment 2015-16

Enrolment

14-15 to 15-16 Percentage

Change (Region)

14-15 to 15-16 Percentage

Change (Province)

Toronto 697,985 738,446 738,011 -0.06% -0.17%

0

100,000

200,000

300,000

400,000

500,000

600,000

2002-03 2003-04 2004-05 2005-06 2006-07 2007-08 2008-09 2009-10 2010-11 2011-12 2012-13 2013-14FS*

2014-15RE*

2015-16*

Elementary Secondary

49

Utilization Is A Key Driver

15

• Another important driver of funding change in 2015-16 is the additional SBEM measures being introduced.

• The key goal of SBEM is to encourage more efficient use of school space. Utilization is what the Ministry uses to measure use of space. o Utilization is determined by dividing a school’s elementary and/or secondary

enrolment by its capacity.

o “Capacity” includes instructional space only, which includes classrooms, art rooms, science rooms, computer labs and special education classrooms.

o Operational space (space not available for instructional purposes) is not assigned a capacity rating and so does not have any impact on the utilization calculation. These operational spaces include cafeteria, libraries, staff rooms, washrooms, etc.

50

Utilization Trends – Toronto Region

16

75%

80%

85%

90%

95%

100%

2002-03 2004-05 2006-07 2009-10 2011-12 2013-14

Uti

lizat

ion Elementary

Secondary

Province Elementary

Province Secondary

• For 2014-15, Toronto Region’s average school utilization was slightly higher than the provincial rate.

Average Utilization Elementary Secondary Toronto Region 87.9% 82.0%

Province 86.4% 79.6%

51

SBEM – School Facility Ops. and Renewal

Component Description of Change

Phase-out of Base Top-Up • Base Top-up funding will be phased out over three years

New Enhanced Top-Up Criteria

• New reduced-distance threshold for Enhanced Top-up will be phased in, while current criteria will be phased out.

Update to Adjustment Factors

• Geographic adjustment, facility age, supplementary area factors will be updated to reflect current school inventory data.

• This dataset was last updated for the 2012-13 GSN.

Reinvestment into Per-Pupil Benchmarks

• A portion of funding from the phase-out of Base Top-up will be reinvested in the per-pupil operating and renewal cost benchmarks.

• The impact on Toronto Region boards is consistent with the provincial impact, and is due to the phase-out of base top-up and updates to the supplemental area factor reflecting current school inventory data, including the implementation of Full-Day Kindergarten.

17

Regional Funding Impact ($M) Regional Funding Impact (%) Provincial Funding Impact (%) (13.7) (0.17%) (0.17%)

Regional Impact

52

SBEM – School Foundation Grant (SFG)


New School Foundation Grant Allocation Method

• There will be three tiers of funding based on distance for supported, distant, and regular schools.

Investment in Additional Principals for Combined Schools

• All combined schools will receive funding for one additional full-time equivalent principal at a threshold of at least 350 students (with at least 100 elementary students and at least 100 secondary students).

Investment in Vice-Principals for Secondary Schools

• An increase in secondary vice principal support for both small and large secondary schools.

• The impact to Toronto Region boards was consistent with the provincial impact.

18

Regional Impact

Regional Funding Impact ($M) Regional Funding Impact (%) Provincial Funding Impact (%) 0.0 0.00 0.01%

53

SBEM – Geographic Circumstances Grant

Component Description

Data update

• Phase-in of updated data used for calculations in Remote and Rural Allocation, to reflect more current road networks, population data, etc.

• Distance factor will now be measured from the board head office instead of the geographic centre of the board.

Rural and Small Communities Allocation • Being phased out over three years.

Supported Schools Allocation

• Elementary and secondary supported schools now generate a minimum of one teacher.

• Additional Supported Schools Allocation funding will be eliminated for schools that already generate sufficient funding for teachers through the Pupil Foundation Grant.

• These changes affected Toronto Region less than the Province as a whole because many of these boards are not eligible for the allocations under this grant.

19

Regional Impact


54

SBEM – Declining Enrolment Adjustment


First year component

• Protection reduced from 100% to 50% for o Remote and Rural Allocation o Per-pupil components of School Board Administration

and Governance Grant

Second year component • Reduced from 50% to 25% of first year component

Third year component • Third year component eliminated.

• This impact of this change on Toronto Region is in line with the rest of the Province.

20

Regional Impact


55

Keeping Up With Costs – Transportation

Component Prov. Impact

Regional Impact

Impact ($M) Description of Change

Student Transportation Grant Increase 0.05% 0.04% 3.2

• The Student Transportation Grant will be increased by 2 percent to help boards manage increased costs.

• As in previous years, this 2 percent cost update will be netted against a school board’s transportation surplus.

Regional Impact

• Toronto Region received less of an increase compared with the Province due to having a larger transportation surplus.

21 56

Keeping Up With Costs – Non-Staff Benchmarks


Regional Impact


Non-staff School Operations Benchmarks

(excluding Electricity) 0.05% 0.05% 4.1

• A 2 percent cost benchmark update to the non-staff portion of the School Operations Allocation benchmark to assist boards in managing the increases in commodity prices (natural gas, facility insurance, and other costs)

Regional Impact

• Boards in Toronto Region received the full 2% increase, which raised the total GSN funding for the region by 0.05%.

22 57

Keeping Up With Costs – Electricity Benchmark


Regional Impact


School Operations Electricity Benchmark

Increase 0.08% 0.08% 7.0

• The electricity component of the School Operations Allocation benchmark will increase by 7.3 percent, based on projections from the Ministry of Energy’s most recent Long-Term Energy Plan.

Regional Impact

• Boards in Toronto Region received the full 7.3% increase, which raised the total GSN funding for the region by 0.08%.

23 58

Keeping Up With Costs – Labour Relations Fees


Regional Impact


Employer Bargaining Agent Fee 0.02% 0.01% 0.8

• A fees regulation under the School Boards Collective Bargaining Act is planned to be issued that makes the payment of labour relations fees mandatory.

• Boards will be provided with the funding necessary to support the labour relations activities of their designated employer bargaining agents

Regional Impact

• Each school board in Toronto Region will receive the exact amount that will be payable to their Employer Bargaining Agent under the School Boards Collective Bargaining Act fees regulation, which may be made by the Lieutenant Governor in Council in the near future.

24 59

Summary – Key GSN Policy Changes

25

Change 2015-16 Prov. Impact

2015-16 Regional Impact

2015-16 Impact ($M)

SBEM Changes (0.26)% (0.23)% (18.5)

Keeping Up With Costs 0.20% 0.18% 15.1

Continuing Phase-in of School Board Administration and Governance Changes

(0)% (0.02)% (1.6)

Continuing Phase-in of Special Education High Needs Amount Changes

(0)% (0.01)% (0.6)

60

Year-Over-Year Changes in the GSN

26

Grants for Student Needs

Region 2014-15

GSN ($M)

Year-Over-Year

Change

Region 2015-16

GSN ($M) Key Driver

Funding for Classrooms Pupil Foundation Grant 3,946.17 3,936.41 Enrolment Cost Adjustment & Teacher Qualifications and Experience Grant 583.25 617.22 Grid maturing Continuing Education & Other Programs Grant 66.94 66.15 Enrolment Funding for Schools School Foundation Grant 507.00 505.93 SBEM School Operations and Renewal Grant 875.66 871.52 SBEM Funding for a Locally-managed System

School Board Administration and Governance Grant 192.74 190.20 BAAG and retirement gratuities

Student Transportation Grant 217.75 221.94 2% cost update Declining Enrolment Adjustment 21.58 9.20 SBEM Geographic Circumstances Grant 23.36 22.75 SBEM Debt Service 193.20 193.05 Lower interest rates Funding for Specific Priorities Learning Opportunities Grant 273.47 273.30 Retirement gratuities Special Education Grant 967.23 970.06 HNA stabilized Language Grant 309.13 306.17 Enrolment First Nations, Metis, and Inuit Education Supplement 8.87 9.06 Program uptake Safe and Accepting Schools Supplement 19.78 19.75 Enrolment TOTAL 8,206.14 0.08% 8,212.69

61

ACCOUNTABILITY

27 62

1. Enveloping six allocations within the Learning Opportunities Grant (not including the Demographic Allocation)

2. Enhancing reporting requirements for the Safe and Accepting Schools Allocation

3. Reviewing board compliance with the limit on School Board Administration and Governance expenses

4. Monitoring board compliance with FDK and Primary Class Regulations.

Accountability Changes in 2015-16

28 63

Learning Opportunities Grant • Six allocations will be enveloped as a group starting in 2015–16:

1. Literacy and Math Outside the School Day Allocation

2. Student Success, Grades 7 to 12 Allocation

3. Grade 7 and 8 Literacy and Numeracy and Student Success Teachers

4. School Effectiveness Framework Allocation

5. Ontario Focused Intervention Partnership (OFIP) Tutoring Allocation

6. Specialist High Skills Major (SHSM) Allocation

• Purpose is to ensure these allocations, which directly support programs to improve student achievement, continue to be focussed on students and school effectiveness

• Enveloping applies to the sum of the six allocations, not to each allocation separately.

Safe and Accepting Schools Allocation • Ministry will introduce enhanced reporting requirements for the Safe and Accepting

Schools Allocation. These requirements will complement the reporting already in place for the Urban and Priority High Schools Allocation.

LOG & Safe and Accepting Schools

29 64

• The School Board Administration and Governance Grant enveloping provision incorporated in the GSN requires that board’s net administration and governance expenses in a fiscal year do not exceed the administration and governance limit.

• The expectation is that school boards are in compliance with the enveloping provision. The Ministry will be reviewing board compliance with this limit.

Limit on Board Admin Expenses

30

Consecutive Years of Non-Compliance

# of School Boards (Province)

# of School Boards (Region)

5 years 10 4

4 years 3 0

3 years 5 1

2 years 4 1

65

FDK and Primary Class Size Regulations

31

• The Ministry will be working with school boards to ensure class sizes are in compliance with provincial regulations.

• The Ministry may take action, including applying GSN cash withholdings, if a board’s FDK and primary class sizes are not in compliance with the Class Size regulation for two school years in a row.

• Starting with the 2014–15 results, compliance will be measured to ensure that: – FDK classes have a board-wide average of 26 students;

– 90 % of primary classes ≤ 20 students;

– All primary classes ≤ 23 students; and

– 100 % of mixed Gr 1-3 & Gr 4-8 classes ≤ 23 students.

66

DETAILS ON SCHOOL

FOUNDATION GRANT

CHANGES 32

67

School Foundation Grant Changes

33

• In 2015-16, the Ministry will begin phasing in three basic changes to the School Foundation Grant: 1. New three-tiered funding model for the School Foundation Grant

based on distance for supported, distant, and regular schools.

2. Investment in combined schools, so that combined schools will receive funding for one additional full-time equivalent principal at a threshold of at least 350 students (with at least 100 elementary students and at least 100 secondary students). Previously, the threshold was 300 elementary and 500 secondary students.

3. Investment in Vice-Principals for many secondary schools

68

SFG – 2014-15 Allocation Model vs. New Model Category Principals Vice-Principals Office Support

2014-15 ALLOCATION MODEL METHOD

All Schools

Elementary / Secondary: • 0.5 for less than 50 ADE • 1 for 50 or more ADE • Additional principal if a combined school of more

than 300 elementary ADE and 500 secondary ADE

Elementary: • Scaled starting at 250 ADE Secondary: • Scaled starting at 100 ADE

Elementary / Secondary: • 1 for less than 100

ADE • Additional scaled

starting at 100 ADE

NEW ALLOCATION METHOD

Regular Elementary: • Scaled from 0 to 1 between 0 and 150 ADE • 1 principal for 150+ ADE Secondary: • Scaled from 0 to 1 between 0 and 200 ADE • 1 principal for 200+ ADE • Additional principal if a combined school of at least

350 ADE, including at least 100 elementary ADE and at least 100 secondary ADE

Elementary: • Scaled starting at 250 ADE

Elementary / Secondary: • Scaled from 0 to 1

FTE between 0 and 100 ADE

• Additional scaled at starting at 100 ADE

Secondary: • 0 for less than 200 ADE, then scaled

starting at 0.4 for 200 ADE, 1 VP at 500 ADE

Distant (10km+ elementary; 20km+ secondary)

Elementary / Secondary: • Scaled from 0 to 1 between 0 and 100 ADE • 1 principal for 100+ ADE • Additional principal if a combined school of at least

350 ADE, including at least 100 elementary ADE and at least 100 secondary ADE


Elementary / Secondary: • Scaled from 0 to 1

FTE between 0 and 100 ADE

• Additional scaled at starting at 100 ADE

Secondary: • 0 for less than 100 ADE, then scaled

starting at 0.2 for 100 ADE, 1 VP at 500 ADE

Supported (20km+ elementary; 45km+ secondary)

Elementary / Secondary: • 0.5 for less than 50 ADE • 1 for 50 or more ADE


Elementary / Secondary: • 1 for less than 100

ADE • Additional scaled

starting at 100 ADE • Additional principal if a combined school of at least 350 ADE, including at least 100 elementary ADE and at least 100 secondary ADE

Secondary: • 0 for less than 50 ADE, scaled starting

at 0.1 for 50 ADE, 1 VP at 500 ADE

34 69

Principal Funding Maintained for Supported Schools

Elementary Secondary/Combined

0

0.25

0.5

0.75

1

1.25

0 20 40 60 80 100 120 140 160 1800

0.25

0.5

0.75

1

1.25

0 20 40 60 80 100 120 140 160 180 200 220 240

35 70

Support Staff Funding Maintained for Supported Schools

Elementary Secondary/Combined

0

0.5

1

1.5

2

2.5

0 50 100 150 200 2500

0.5

1

1.5

2

2.5

0 50 100 150 200 250

36 71

Additional Principal For Combined Schools

0100200300400500600700800900

1,0001,1001,2001,3001,4001,5001,6001,7001,800

0 100 200 300 400 500 600 700 800 900 1,000 1,100 1,200

Seco

ndar

y A

DE

Elementary ADE

2014-15 Allocation Method 22 Schools Eligible (Just over 10%)

New Allocation Method Total 120 Schools Eligible (Almost 60%)

98 Additional Schools Qualify

• All combined schools will receive funding for one additional full-time equivalent principal at a threshold of at least 350 students (with at least 100 elementary students and at least 100 secondary students).

37 72

Vice-Principal Funding

Secondary/Combined

0

0.5

1

1.5

2

2.5

3

3.5

4

0 200 400 600 800 1000 1200 1400 1600 1800 2000

New Supported Schools Tier New Distant Schools TierNew Regular Schools Tier 2014-15 Allocation Method

Detail on next slide

38 73

Secondary VP Funding (Detail)

0

0.25

0.5

0.75

1

0 100 200 300 400 5002

2.5

3

3.5

4

1250 1500 1750 2000

Focus on changes for small schools Focus on changes for large schools

39 74

THANK YOU

40 75

1. Toronto DSB

2. Upper Grand DSB

3. Peel DSB

4. Halton DSB

5. Toronto Catholic DSB

6. Dufferin-Peel Catholic DSB

7. Halton Catholic DSB

8. Wellington Catholic DSB

9. CS Viamonde

10. CSC Providence

11. CSD catholique Centre-Sud

Appendix – School Boards in Toronto Region

41 76

2015-16 GSN CAPITAL UPDATES

Toronto & Area Region

Appendix K

77

• To provide school boards and other key stakeholders with an overview of the changes and new elements in the Grants for Student Needs (GSN) for the 2015-16 school year as they relate to Capital:

• School Facility Operations and Renewal Grant

• School Condition Improvement (SCI) Grant

• SCI Accountability Measures

• Capital Programs Funding Updates

• Pupil Accommodation Review Guideline (PARG)

2

Purpose

78

Base Top-up funding and Reinvestment in Benchmarks

• Base Top-up funding is built into each allocation of the School Facility operations and Renewal Grant. It supports the operation and maintenance of facilities where enrolment is less than full capacity.

• In some cases, Base Top-up funding has allowed school boards to keep schools open where it would make more sense to rationalize school space through measures that might include consolidation or closure.

New for 2015-16:

• Beginning in 2015-16, Base Top-up funding will be phased out and eliminated by 2017-18.

• A portion of this funding released in each year of the phase out will be reinvested in the per-pupil operating and renewal cost benchmarks of the School Facility Operations and Renewal Grant.

• The reinvestment through the benchmarks is intended to redirect funding from underutilized space to serve pupils in all schools across the province.

3

School Facility Operations and Renewal Grant

79

Enhanced Top-up Funding

• The ministry recognizes that some school boards will require Enhanced Top-up funding support to operate and maintain schools that are isolated from other schools of the same board.

• Enhanced Top-up will continue and schools eligible in 2015–16 will be funded at 100 percent of capacity under the new allocation method.

New for 2015-16:

• To ensure that funding goes where it is most needed, the ministry will phase in new distance criteria to determine eligibility for Enhanced Top-up: • Elementary: Any elementary school facility is eligible that is at least 10 km away from any

other school facility of the board (elementary or secondary). • Secondary: Any secondary school facility is eligible that is at least 20 km away from any

other secondary school facility of the board.

• Current criteria used to determine eligibility for Enhanced Top-up funding will be phased out.

4

School Facility Operations and Renewal Grant

80

SBEM – School Facility Ops. and Renewal


Phase-out of Base Top-Up • Base Top-up funding will be phased out over three years

New Enhanced Top-Up Criteria • New reduced-distance threshold for Enhanced Top-up will be phased in, while current

criteria will be phased out.

Update to Adjustment Factors

• Geographic adjustment, facility age, supplementary area factors will be updated to reflect

current school inventory data.

• This dataset was last updated for the 2012-13 GSN.

Reinvestment into Per-Pupil

Benchmarks

• A portion of funding from the phase-out of Base Top-up will be reinvested in the per-

pupil operating and renewal cost benchmarks.

5

Operations & Renewal Adjustment Phase-in (weighting)

2015-16 2017-18

Base Top-up

Base Top-up 2/3 Eliminated

Enhanced Top-up

Rural & Supported 2/3 Eliminated

Isolated 1/3 Implemented

Cost Benchmark Increases

Operating – Utilities 1 Implemented

Operating – Invest $3.23 1/3 Implemented

Renewal almost 4% 1/3 Implemented

Adjustment Factors (Age/SAF/GAF)

2012-13 Factors 2/3 Eliminated

2015-16 Factors 1/3 Implemented

81

• In March 2014 the government announced a three-year $1.25B School Condition Improvement investment (SCI).

• SCI funding is intended to help boards address the renewal needs identified from the data collected through the Ministry’s five-year Condition Assessment Program, which began in 2011.

New for 2015-16

• In 2015-16, SCI funding will increase to $500 million – double the amount allocated to boards in 2014-15. A further $500 million in funding will be allocated to boards in 2016-17.

• Beginning this school year, funding will now be allocated in proportion to a board’s total assessed

renewal needs as determined though the Condition Assessment Program.

• School boards will be required to direct 80% of SCI funding to key building components (e.g. foundations, roofs) and systems (e.g. HVAC and plumbing). School Boards will have the flexibility to establish their own priorities within these categories.

• The remaining 20% of the SCI funding can be used by boards to address any locally identified renewal needs that are listed in the Total Capital Planning Solution (TCPS).

• Renewal needs for buildings to be assessed in 2015 have been estimated based on a building’s

weighted age and size. This estimation is only applicable for 2015–16. 6

School Condition Improvement

82

7

SCI Accountability Measures

• All school renewal expenditures funded through SCI must be reported in TCPS.

• These expenditures must be consistent with the amounts reported by boards in their annual financial statements, as submitted in the Education Finance Information System (EFIS).

• Any outstanding expenditures made between the 2011-12 and 2013-14 school years, must be reported by January 29th, 2016.

• School boards that do not report these expenditures will be unable to access their 2016-17 SCI allocation.

• Payments will be made twice a year based on reported expenditures.

• The Ministry will fund short-term interest costs related to these expenditures, consistent with other capital programs.

• The Ministry will be moving to mandatory reporting of all School Renewal Allocation expenditures that are capital in nature in VFA facility for the 2016-17 school year.

83

8

Regional Impact

• In 2014-15, the Toronto Regional Boards received approximately $77.3 million in SCI funding. In 2015-16, the ministry will be providing approximately $194 million in SCI funding to these boards.

DSB Name 2015-16

Projected School

Renewal

2015-16 SCI

Allocation Total 2015-16

Renewal Funding Facility #s Avg Age FCI

Toronto DSB $ 44,102,186 $ 112,047,168 $ 156,149,354 601 52 53%

Upper Grand DSB $ 5,264,580 $ 4,576,364 $ 9,840,944 77 32 19%

Peel DSB $ 18,734,270 $ 31,743,223 $ 50,477,493 250 30 37%

Halton DSB $ 8,555,100 $ 8,839,024 $ 17,394,124 104 36 26%

Toronto Catholic DSB $ 15,530,115 $ 18,140,299 $ 33,670,414 213 41 29%

Dufferin-Peel Catholic DSB $ 9,346,517 $ 7,079,318 $ 16,425,835 149 25 17%

Halton Catholic DSB $ 3,761,999 $ 2,529,776 $ 6,291,775 55 23 20%

Wellington Catholic DSB $ 1,068,799 $ 514,890 $ 1,583,689 21 26 8%

CS Viamonde $ 2,181,940 $ 4,276,332 $ 6,458,272 61 38 39%

CS catholique Providence $ 1,607,305 $ 1,515,512 $ 3,122,817 34 89 21%

CSD catholique Centre-Sud $ 2,305,714 $ 2,686,094 $ 4,991,808 65 31 23%

Total $ 112,458,525 $ 193,948,000 $ 306,406,525 1,630 41 37%

84

9

Provincial Overview

Region Age Current

FCI Facilities

% of

Backlog Projected Funding

for 2015-16

% of

Funding

Barrie Region 31 22% 18% 12% $118,471,359 14%

London Region 43 30% 22% 21% $184,849,651 22%

Ottawa Region 40 35% 15% 15% $124,467,344 15%

Sudbury-

North Bay

Region

42 32% 8% 9% $62,312,898 8%

Thunder Bay

Region 38 39% 3% 4% $28,451,735 3%

Toronto

Region 41 37% 33% 39% $306,406,525 37%

Grand Total 39 33% 100% 100% $824,959,512 100%

85

The Ministry provides funding to school boards for their capital needs through the following capital programs:

• Capital Priorities

• This program targets major capital projects identified by school boards. • Since 2010, the Ministry has allocated over $2.9 billion in capital funding for the construction

of new schools, permanent additions, renovations and school purchases. • Since 2010, the Ministry has approved $600 million in Capital Priorities Funding to the

Toronto Regional Boards. • The Ministry will be requesting boards to revise/update their Capital Priorities business cases

and submit them later this Spring for Ministry consideration.

• Capital Planning Capacity (CPC)

• As part of the 2014-15 GSN, the ministry also announced $8.3 million to ensure that boards have sufficient capital planning capacity to support the efficient use of space.

• Details regarding the 2014-15 allocation were released to school boards in February 2015. As part of this announcement, the Toronto Regional Boards received approximately $1.4 million in CPC funding.

• The details regarding the allocation of this funding for 2015-16 will be available at a later date.

10

Capital Funding Updates

86

• School Consolidation Capital (SCC)

• In the 2014 Ontario budget, the government made a commitment to invest $750 million over four years to support space reductions as a result of school boards’ responses to School

Board Efficiency and Modernization (SBEM). • The Ministry recently announced $150M in project approvals for 31 projects supported by

SCC and new Full-Day Kindergarten funding. • Under the first round of SCC funding, the Toronto Regional Boards received approximately

$12.5 million.

11

Capital Funding Updates

DSB Board Name Project Name Priority Ranking Project Scope Total19 Peel DSB Caledon Central PS 5 Partial Demolition $750,00019 Peel DSB Hickory Wood PS 3 Partial Demolition $1,000,00058 CS Viamonde École de Welland 1 New School $10,783,627

87

NEW PUPIL ACCOMMODATION REVIEW GUIDELINE

12

88

• Beginning in early 2014, the Ministry’s Capital Advisory Committee (CAC) of

school board representatives undertook a comprehensive review of the PARG. • The goal was to recommend changes to provide school boards with a more

flexible tool to address underutilized school space when undertaking pupil accommodation reviews, while still ensuring communities have the opportunity to provide meaningful input.

• Recommendations provided by the CAC on potential revisions to the PARG involved the following five issues:

1. More focus on the students’ achievement and well being; 2. More clarity on community expectations of the public consultation process; 3. A less contentious process that is reflected in the role of the accommodation review committee; 4. A more flexible process to address local circumstances; 5. More municipal-school board planning to address long-term excess space.

• In late 2014 and early 2015, the Ministry consulted on the CAC’s

recommendations with stakeholders from the education and municipal sectors.

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New Pupil Accommodation Review Guideline

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Based on the consultation feedback, the Ministry of Education has made several revisions to the PARG: • Addition of PARG guiding principles: student well-being, academic achievement,

school board viability/sustainability. • Present an initial staff report to Board of Trustees before undertaking a pupil

accommodation review: • Must contain one or more options, including a recommended option, with

supporting rationale for each option. • Must also include information on actions taken by school board staff prior to

establishing a pupil accommodation review process. • That school boards seek feedback from their local municipal governments and

other community partners during the pupil accommodation review process.

• Requirement that school boards hold a minimum of two public meetings.

• The new standard accommodation review process must occur over a minimum of five months.

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Highlights of the New PARG

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• The ARC role refocused as a conduit for information sharing between boards and school communities.

• There is no longer a requirement for ARC to vote on a final recommendation.

• ARC membership, at a minimum, must include parent/guardian representatives from the school(s) under review.

• Requirement that the final staff report to Board of Trustees contain a Community Consultation section incorporating:

• feedback from the ARC and any public consultations,

• relevant information obtained from municipalities and other community partners prior to and during the pupil accommodation review.

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Highlights of the New PARG

91

• For a school board to adopt a modified process as part of its pupil accommodation review policy, the school board must identify explicitly the factors that need to be met before a modified process can be initiated.

• A school board must consult with its community on the factors that could trigger a modified process before these factors are adopted as part of its policy.

• The new PARG lists the factors for school boards to consider in their pupil

accommodation review policies for a modified process. • At least two of these factors must be incorporated as part of the conditions that

must be met before a school board can initiate a modified process. • School boards can include factors beyond those listed in the new PARG.

• A school board may still choose to use the standard process even if the conditions for

the use of a modified process, based on the school board’s pupil accommodation

review policy, are satisfied.

• The optional modified process requires a minimum of one public meeting, and does not include the need to form an ARC.

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New Optional Modified ARC Process

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• Two new exemptions: • Where a replacement school is to be built by the school board on the

existing site and the school community must be temporarily relocated to ensure the safety of students and staff during the reconstruction.

• Where there are no students enrolled at the school at any time throughout the school year.

• The School Information Profiles (SIPs) minimum data requirements and

factors have been refocused to the measureable data within the school boards’ areas of expertise.

• Introduction of a transition plan requirement: • Following the decision to consolidate and/or close a school, a transition

plan should be developed in consultation with parents/guardians and staff.

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Other Changes to the PARG

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• The Facility Partnerships Guideline was first introduced in 2010.

• This Guideline encourages the formation of more facility partnerships by ensuring more transparent communications with community organizations.

• Over the last 5 years boards have been: • Publishing a list of schools that have available space and are eligible for

facility partnerships • Maintaining a notification list of community organizations who are to be

informed of facility partnership opportunities • Holding an annual meeting to discuss facility partnership opportunities and

community needs.

• In 2015, the function of the Facility Partnerships Guideline has been broadened and strengthened. It has been renamed the Community Planning and Partnerships Guideline (CPPG), and is directly linked with the PARG that has just been discussed.

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Community Planning and Partnerships Guideline

94

• The CPPG now requires school boards to communicate with a specified list of community organizations on a broader range planning issues.

• A school board’s notification list is to specifically include: • All levels of municipal government • District Social Services Administration Boards (DSSABs), Consolidated Municipal

Service Managers (CMSMs) • Public health boards, Local Health Integration Networks (LHINs), and children’s mental

health centres.

• During the annual meeting: • School boards are to present information not only on facility partnership opportunities, but

also enrolment projections and other capital plan-related information. • School boards are to request that municipalities (and the other organizations) similarly

provide information about growth and development plans, population projections, green space and parkland needs.

• School boards are to carry information from these discussions into any subsequent pupil

accommodation review processes.

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Highlights of the CPPG Revisions

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• Pupil accommodation reviews and facility partnerships that are currently announced or underway should proceed based on the school board’s existing policies. • School boards should not review previous pupil accommodation review

processes or decisions based on the new PARG.

• The PARG continues to represent a framework of minimum standards for school boards to consider in their pupil accommodation review policies.

• School boards are expected to amend their existing pupil accommodation

review and facility partnerships policies to reflect the changes incorporated into the new PARG and CPPG before announcing any new pupil accommodation reviews.

• The existing administrative review process will continue to be an option for communities that request a review of a school board’s pupil accommodation review process.

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Transition to New Process

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THANK YOU

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CORE FRENCH RESOURCE SELECTION Page 1 of 2


STAFF REPORT ITEM 9.2

CORE FRENCH RESOURCE SELECTION

PURPOSE:

The Halton Catholic District School Board’s investment in classroom learning materials ensures the provision of appropriate resources that support the Ontario Curriculum.

The purpose of this report is to recommend the purchase of the third level of Echos Pro -- the digital resource that was purchased for use by Grade 4 Core French teachers beginning in September 2014.


The digital resource Echos Pro by Pearson was selected after an intense period of piloting and research. Echos Pro has the advantage of corresponding with the Echos literacy program that was purchased by the Board several years ago. Another advantage noted by teachers is the interactive aspect of the program which serves to increase student engagement – a major focus of both the Board Improvement Plan and the FSL Plan. The Echos Pro Professional bundle includes access to CLE – the Canadian Learning Exchange. CLE is not simply an informational website for students: it is also a content-management system that allows teachers to access a wealth of Pearson-developed content; to create, upload and adjust their own content in order to support differentiated instruction. There is also a significant professional development port-let with videos and documents that support the CEFR and aspects of the revised curriculum such as Oral Language Development, Differentiation, Gradual Release of Responsibility, Assessment for, as and of, and fundamental Learning Strategies.

In September 2014, all Grade 4 Core French Teachers were equipped with the Echos Pro level 1 Professional bundle, and the technology necessary to run this digital program. Upon in-servicing, teachers began to implement Echos Pro level 1, and are reporting strong student engagement levels and excellent opportunities for oral interaction. Echos Pro level 2 (for Grade 5) was purchased in December 2014. Echos Pro level 3 (for Grade 6) would ensure continuity of programming in the Junior Grades.

REMARKS:

This digital resource aligns with the revised Ontario French Curriculum document, released in October 2013, and to the Ontario Catholic Graduate Expectations, and is fully Trillium-approved. It focuses on effective instructional and assessment practices, and critical thinking, as well as 21st Century fluencies.

The Grade 4 Core French teachers all teach Grade 5 and Grade 6, and have all received the technology needed to run this digital program. Besides providing for new teachers in new schools (hired due to growth) technology purchases will be kept to a minimum. Ideally, the kits would be purchased in the spring of 2015, allowing for teachers to become familiar with the resource and engage in some

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CORE FRENCH RESOURCE SELECTION Page 2 of 2

preliminary planning. If necessary, the student modules may be purchased in the fall of 2015, such that the costs might be spread over two budget periods.

EXPENDITURE SUMMARY:

Product Description Qty Unit Price Line

Subtotal

PROFESSIONAL BUNDLE

*7-YEAR LICENSE 70

$562.27 $39,358.90

Limited Print 700 $56.65 $39,655.00

PRODUCT TOTAL $79,013.90

ESTIMATED SHIPPING & HANDLING** $0.00

ESTIMATED TAX** $3,950.70

GRAND TOTAL $82,964.60

CONCLUSION:

The recommendation is to purchase Echos Pros level 6, as the approved Grade 6 Core French digital resource to ensure continuity of programming in the Junior grades.

REPORT PREPARED BY: A. M. TOLTL CURRICULUM CONSULTANT REPORT SUBMITTED BY: J. NIGRO SUPERINTENDENT OF EDUCATION, CURRICULUM SERVICES REPORT APPROVED BY: P. DAWSON DIRECTOR OF EDUCATION AND SECRETARY OF THE BOARD

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ITEM 10.2

APPROVED SCHOOL EDUCATIONAL TRIPS ALL PROPOSED TRIPS HAVE BEEN REVIEWED PRIOR TO APPROVAL, AND ARE CONSISTENT WITH BOARD POLICY

Dated: Tuesday, May 5, 2015

Listed by Destination

SCHOOL GRADE(S) # OF STUDENTS DESTINATION PURPOSE DATES ~ COST PER

PUPIL Elementary

Guardian Angels CES, Milton 7 63

Camp Tanamakoon Huntsville, ON

Camp Tanamakoon provides opportunities for outdoor education, team building, leadership development and co-operative learning experiences. The trip has been designed to assist students in their physical, emotional, academic, and spiritual development. Staff and students will participate in daily prayer and reflection.

Tuesday, June 9 – Friday, June 12, 2015 ~$390.00

Secondary

Notre Dame CSS, Burlington 10-12 20-24 Montreal, QC

A selection of Notre Dame students will be introduced to the United Nations and its purpose/operation on a small scale. Student delegates will learn how the UN runs, discuss the countries that they will mock represent and help write position papers. They will be participating in Mass at Cathedral Marie-Reine-du-Monde.

Tuesday, May 12 - Friday, May 15, 2015 ~$570.00

Corpus Christi CSS, Burlington 10 1 Markham, ON

One student from the Corpus Christi Badminton Team will participate in the OFSAA Badminton Championship. This tournament provides for fitness, sportsmanship, and an opportunity to display, by behaviour and attitude, how our Christian virtues are manifested during competition and after. The student and staff will participate in daily prayers, and grace before meals.

Thursday, April 30 - Saturday, May 2, 2015 ~$100.00

Assumption CSS, Burlington 11 2 Markham, ON

Two students from the Assumption Catholic Secondary School Badminton Team will participate in the OFSAA Badminton Championship. This tournament provides an opportunity for students to participate in activities that encourage them to demonstrate a confident and positive sense of self and respect for the dignity and welfare of others, and to bond as a team. Staff and students will participate in daily prayers.

Wednesday, April 29 - Saturday, May 2, 2015 ~$167.31

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Strategic Plan Update Page 1 of 3


INFORMATION REPORT ITEM 10.3

STRATEGIC PLAN UPDATE

PURPOSE:

To update trustees on the developmental status of the multi-year strategic plan and prepare for next steps in the planning process.


The Halton Catholic District School Board began the process of renewing its multi-year strategic plan at the January 20, 2015 Board meeting with the approval of motion #20/15. Through an RFP process, an external facilitator was hired to lead the Board of Trustees through a phased approach to strategic planning, based on Ministry of Education guidelines. Trustees and Sr. Staff met with the facilitator, Ian Smith, on Tuesday, April 14, 2015 for an orientation session on effective strategic planning and the alignment of board and departmental plans with multi-year strategic plan. On Wednesday, April 22, 2015, all Trustees, the Director, Chief Research Officer, Superintendent of Education and Administrator of Strategic Communications, participated in a 3 hour session with facilitator, Ian Smith, to review and assess the effectiveness of the current Board Strategic Plan (2010-2015) as related to the Board’s vision, mission, values and foundational pillars and to get a baseline of the priorities and strategies the board needs to stop, start or continue. Additionally, the Board of Trustees also identified potential stakeholders and the possible approaches to use during consultation. Examples of potential stakeholders included: Parents, staff, students, parish priests, community partners, municipal councils, rate payers, members of provincial parliament, senior citizens, employers, social services and senior administrative staff. Examples of possible consultation strategies included: Focus groups, town halls, online survey and interviews. At the conclusion of the April 22, 2015 session, Trustees requested that a future meeting be arranged with Sr. Staff members who would provide an executive summary of the opportunities and challenges in each of their respective portfolios as a first step in the consultation strategy.

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NEXT STEPS:

• The Chief Research Officer will provide the facilitator with data and information on the internal and external operating environment of the board for review and analysis. The facilitator will compile and analyze background data and prepare a summary of the internal and external operating environment and present to the Board of Trustees at the earliest opportunity.

• The Strategic Plan Steering Committee to finalize and confirm the committee’s Terms of

Reference and choose a committee chair.

• The Strategic Plan Steering Committee will then begin the task of determining the consultation strategy for each stakeholder group and confirm the questions to be asked during each consultation.

CONCLUSION:

These above next steps will begin to move the planning process from Phase 2 and into Phase 3 (identified in Appendix A). REPORT APPROVED BY: P. DAWSON DIRECTOR OF EDUCATION AND SECRETARY OF THE BOARD

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APPENDIX A

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2015_05_05 Mental Health and Addiction Strategy Staff Report Page 1 of 3



MENTAL HEALTH AND ADDICTION STRATEGY

PURPOSE:

To provide an update to the Board of Trustees on the implementation of our Draft Mental Health Strategy, which was provided to the Ministry of Education and School Mental Health ASSIST in June 2014.


The development and implementation of the Board’s Mental Health and Addiction Strategy is mandated by the Ministry of Education and School Mental Health ASSIST as part of a five year plan to address student mental health and addiction in all school boards in Ontario. In 2011, the Ministry of Education, began a roll out of funds to the boards of education for the hiring of Mental Health Leaders, whose mandate it was to develop and implement their strategies in collaboration with and with the support and direction of Senior Administration, Research Department, school staff, the community, students and parents. In the third year of the roll out (2014), our Board was provided with the funds to hire our Mental Health Leader. In 2014, HCDSB conducted a Board Scan and Resource Mapping to identify areas of concern for our staff with regard to student Mental Health. The Board Scan was completed at the senior level (Trustees, Supervisory Officers, Principals and Vice Principals). The Resource Mapping was completed by front line staff. Information generated from these two primary sources was used to inform our direction with regard to the preparation of our draft document. In June 2014, our Board submitted HCDSB’s draft Mental Health Strategy to the Ministry of Education and School Mental Health ASSIST. The document outlined goals for the next two school years and the plan for implementation. Our goals focused on organizational conditions, consolidation of the Mental Health Leadership Team, the identification of our most concerning mental health issues for our students and a plan to begin to address those concerns.

REMARKS:

Organizational Conditions: 1. Commitment 2. School Mental Health Leadership Team 3. Clear and Focused Vision 4. Shared Language

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5. Assessment of Initial Capacity 6. Standard Processes 7. Professional Development Protocols 8. School Mental Health Strategy/Action Plan 9. Broad Collaboration 10. Ongoing Quality Improvement

In year one and two our Board focus has been on the first five organizational conditions. We have been successful in meeting that goal. Senior administration has shown strong commitment to our mental health strategy as evidenced by: leadership’s commitment to a tiered model of intervention for students; our leadership consistently participation in Mental Health Leadership team meetings; and leadership’s active participation in community partnerships (such as Our Kids Network). Mental Health Leadership team meets monthly. The teams includes representation from our community partners, parents, students, and staff at all levels. Our team works in collaboration with the Mental Health Leader to provide support and programming to all of our schools. Our clear and focused Vision is evidenced by the inclusion of mental health in our Board and School improvement plans as a priority for our Board. We have developed shared language around mental health. We TALK, LEARN and SUPPORT our students. As a Board we have been committed to de-stigmatizing mental health by TALKING openly about it; by LEARNING through professional development and by SUPPORTING our students to receive assistance in a timely fashion. In completing our assessment of initial capacity, we have identified student anxiety as an area of most concern for our students and have focused our work this year on programming, professional development, and collaboration with our community to meet the needs of our students specifically around anxiety. To that end, we have provided staff training in Mental Health basics; we have provided staff with specific training in understanding anxiety through the use of the Supporting Minds Document; we have identified and trained 2 staff from each elementary school in safeTALK; all Association of Professional Student Services (APSSP) staff, some Principals, Vice Principals, all Chaplains have been trained in Applied Suicide Intervention Skills Training (ASIST); we have provided staff education through staff meetings, lunch and learns and opportunities for professional development through small group instruction. We have made presentations to parent groups around student anxiety. We have worked in collaboration with our community partners to provide this professional development. In addition, we have successfully offered the Roots of Empathy program to 23 schools in our system. We continued to successfully collaborate with our community partners; Community Care Access Center (CCAC), Reach Out Centre for Kids (ROCK), the Region of Halton and ADAPT to name a few. We have implemented the P.A.L.S. (Playground Activity Leadership Skills) program which is an evidenced based Social Emotional Learning program. We have successfully implemented a research based yoga program in 25 of our schools. All of these programs focus on assisting students who suffer with anxiety and are excellent programs for all students.

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CONCLUSION:

In conclusion, as we move forward in our three year plan the Board will complete the following:

The Mental Health Leader with the support of the Mental Health Leadership team and the Research Department has recently completed an updated Board Scan for submission to the Ministry of Education and School Mental Health ASSIST. The information gathered from the updated scan will provide a picture of progress in implementation of our draft policy. We will continue to review programs to ensure that they are evidenced based so that Principals will have a menu of programs to choose from for use in their schools. We will continue to work collaboratively with our community partners, administration, parents and students in order to meet the mental health needs of our students. In year three of our strategy, we will begin to develop our policy on suicide prevention and intervention. This again will be a collaborative effort with the goal of establishing a draft policy by June 2016. Finally, we will consolidate the work we have done thus far in addressing the mental health needs of our students related to anxiety by TALKING, LEARNING and SUPPORTING our students.

REPORT PREPARED BY: P. WEBBER-CALLAGHAN MENTAL HEALTH LEADER REPORT SUBMITTED BY: B. BROWNE SUPERINTENDENT OF EDUCATION, SPECIAL EDUCATION SERVICES REPORT APPROVED BY: P. DAWSON DIRECTOR OF EDUCATION AND SECRETARY OF THE BOARD

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HCDSB Math Action Plan Page 1 of 1



HCDSB MATH ACTION PLAN

PURPOSE: The purpose of this report is to introduce the Halton Catholic District School Board’s Math Action Plan. The plan represents the board’s current scope of specific work in the area of Mathematics and Numeracy and proposes further emphases in Math to build the knowledge and skills of our central board staff and our school-based leadership and teaching staff.

The ultimate goal of the plan is to create more coherence and alignment in our cross-board math programming and increased student achievement in Math from K-12.

BACKGROUND INFORMATION: In January of 2015, the Ministry issued a memo to school boards which included a Provincial Math Action Plan. Halton Catholic District School Board currently has a robust Board Improvement Plan which outlines specific goals and strategies in Numeracy. This Math Action Plan follows the Ministry’s model and attempts to expand on the larger ideas within the Board Improvement Plan.

REMARKS: Math is a focus in every school and district school board across the province.

The duration of HCDSB’s Math Action Plan aligns with the period covered by the Board Improvement Plan for Student Achievement (2013-2016). The Math Action Plan will be revised concurrently with the BIPSA.

Senior team discussions have already focused on the need to create coherence among the myriad of initiatives in Math that have descended upon boards over the past few years by the Ministry. It is the intent of our board to focus on a small number of high-yield strategies and focus on deeper implementation of these strategies in all our schools.

Increasing student achievement in Mathematics continues to be a priority in all HCDSB Schools, and the Math Action Plan makes explicit all the ways in which we are working to make increased student achievement in Math a reality.

CONCLUSION: Everyone plays a role in effective Math instruction in HCDSB schools, and we remain committed to delivering the very best programming for our students and staff. A more user-friendly version of this Math Action Plan is currently being produced to be included on our public web site. Upon its completion, the Math Action Plan will be shared widely with staff, students and parents in HCDSB. It will be an important signal of the emphasis the board places on excellent Math instruction. REPORT PREPARED & J. NIGRO SUBMITTED BY: SUPERINTENDENT OF EDUCATION REPORT APPROVED BY: P. DAWSON DIRECTOR OF EDUCATION AND SECRETARY OF THE BOARD

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Halton Catholic District School Board – Mathematics Action Plan

HCDSB’s 2014-2016 Mathematics Action Plan describes the board’s commitment and supporting actions to ensure that all students can be successful in mathematics. The plan comes to life through HCDSB leadership at every level, board and school, and demonstrates commitment to excellence in teaching mathematics.

The Plan contains:

• Clearly articulated mathematics goals based on student and educator learning needs. • Early identification and ongoing intervention for students who are struggling in

mathematics. • Strategic resource deployment, including human, technological/learning and financial. • Dedicated staff in the form of consultants and itinerants, working on mathematics with

educators and school and system leaders. • Professional Learning supporting educators and school and system leaders’

mathematics content knowledge for teaching, pedagogical knowledge, effective assessment and deep knowledge of the mathematics curriculum.

HCDSB’s plan is organized around the Seven Foundational Principles for Improvement in Mathematics, K-12. Actions addressing each of the principles are listed below and will outline the teaching and learning, both implemented and proposed, to address the mathematics needs in our board.

BISPA GOALS FOR HCDSB: • From 80% to 85% of Primary students and 72% to 80% of Junior

students will achieve the provincial standard through an emphasis on solving and justifying solutions to open-ended tasks with precise supporting details particularly in Number Sense & Numeration, Patterning, and Geometry.

• From 91% to 93% of students will achieve the provincial standard in Academic Math and from 58% to 68% of students will achieve the provincial standard in Applied Math through a focus on student ability to justify their solutions to open-ended tasks with precise supporting details, particularly in Proportional Reasoning, Geometry, and Measurement.

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Seven Foundational Principals for Improvement in Mathematics K-12

1. Focus on mathematics: Engage the system at multiple levels and through multiple entry points.

Implementing:

Student Work Study Initiative – Student Work Study Teachers are focusing their collaboration with 2 Primary and 6 Junior teachers on students of mystery in mathematics. Their research is centred on the increase of student learning by making student thinking visible. Collaborative Inquiry for Learning in Mathematics – The Mathematics Consultant with Family of School Consultants and itinerant teachers have created a learning opportunity for all elementary schools. One teacher from each of grade 4, 5, and 6 in every elementary school was invited to participate in 3 professional learning sessions and 2 co-planning, co-teaching and debriefing opportunities in their home school including 3 other site-based teachers. The learning is focused on mathematical processes as evidenced in cross-strand problem solving as well as thinking and communication categories as connected to the 4-step problem solving model, assessment and evaluation, and task design. Summer Learning Program- Implementation of SLP for primary and junior students through our board. Sites will be a blend of literacy and numeracy.

Assessment for and as learning - Ministry Math Coaches involved in our Assessment for Learning and Assessment as Learning projects.

OFIP Tutoring – Focused tutoring support from teachers after school hours for Grade 3 and 6 students.

More Tutoring Opportunities - Saturday Mathematics Tutoring program to begin in April 2015 in an elementary school in three municipalities of Halton.

Numeracy PA day February 13, 2015 - addressed the cross curricular nature of numeracy K-12.

Dedicated numeracy block in elementary classes of 60 minutes - Cross-curricular connections of numeracy being addressed in all schools.

System Implementation and Monitoring Project - Growth Mindset and Effective Teaching in Junior Math and Grade 9 Applied

Proposed:

More opportunities for Principals and Senior Leadership to engage in mathematics PD.

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2. Coordinate and Strengthen Mathematics Leadership

Implementing:

System Implementation and Monitoring (SIM) – The Mathematics Consultant with Family of School Consultants and itinerant teachers is supporting 13 targeted schools across the system. Each school is focusing on either increasing student learning in Junior mathematics or Grade 9 Applied mathematics. Using Growth Mindset research and rich problems, teachers are working to support exposing and evoking student thinking. The co-planning, co-teaching and debriefing cycle is an important part of the implementation of this initiative. Itinerant Support - Elementary numeracy-literacy Itinerants are in schools daily to support teachers with their mathematics programming. Dedicated Numeracy Itinerants support our secondary schools daily. Focused PD opportunities to expand Itinerant knowledge in mathematics is delivered to support them in their in-school roles.

Leading Student Achievement (LSA) – Principal participation in C.I.L.M. with a focus upon 4 Step Problem Solving Method, Inquiry Based Open-Ended and Multi Step Questions (Multiple Choice), Common Math Language (Justification as major focus) and the use of Manipulatives to support curriculum delivery; Capacity building planning sessions and development of Professional Development Plans for teachers and effective use of apps to support numeracy Smart Goals as per individual SIPs; Instructional Leadership in Numeracy: LSA sessions; Professional Reading: “ The Principal as Mathematics Leader” “Mindset”; bringing math teachers at the intermediate and grade 9 and 10 level together for sharing of best practices and reviews of the grade 9 provincial assessment data; Sharing experiences and best practices from administrators in the field; Continuing with follow up discussions on last year’s read of the Principal as Mathematics Leader.

Proposed:

System Implementation and Monitoring (SIM): Spread of SIM work to remaining schools, with a special focus on Growth Mindset.

Principal Leadership in Mathematics: Principal Performance Appraisal process, through the Performance Plan, is linked to the School Improvement Plan goals in mathematics and numeracy.

Leading Student Achievement (LSA): Continued focus on Mathematics Leadership and alignment with System Implementation and Monitoring work.

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3. Building Understanding of Effective Mathematics Instruction

Implementing:

Subsidies for Mathematics AQ Courses- Teachers have been given the opportunity to participate in Mathematics AQ courses through York University. AQ’s in both Primary/Junior and Intermediate math were offered throughout the 2013-2014 year. OECTA funding allowed for continuation of this mandate throughout the 2014-2015 year. Reimplementation of board funding is coming for spring and fall of 2015.

Collaborative Inquiry/Differentiated Instruction – In this Student Success initiative, Grade 7 – 10 mathematics teachers are working together to identify how they can create more opportunities to differentiate instruction to increase student engagement, student voice, student learning and student achievement. Teachers are supported by Curriculum Services Consultants and secondary Numeracy Itinerants as they create and share lessons, assessments and evaluations that support the development of math skills and focus on the appropriate Differentiated Instruction structures and evidence-based strategies to respond to student needs. Itinerant Support - Elementary Numeracy-Literacy Itinerants are in schools daily to support teachers with their mathematics programming. Dedicated Numeracy Itinerants support our secondary schools daily. Focused PD opportunities to expand Itinerant knowledge in mathematics is delivered to support them in their in-school roles.

Proposed:

New Teachers: All Beginning Teachers (in the New Teacher Induction Program) will participate in one professional learning session on effective mathematics instruction, including a focus on effective problem solving and the mathematical processes.

Principal PD: Learning for principals in mathematics, mathematics pedagogy and instructional leadership in mathematics in their schools. What does good math teaching look like?

Focus on Grade 9 Academic and Applied : Support Grade 9 Academic and Applied Math teachers in differentiated instruction and assessment and evaluation including observations, conversations and student products.

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4. Support Collaborative Professional Learning in Mathematics

Implementing:

Collaborative Inquiry for Learning in Mathematics (CILM) – The Mathematics Consultant with Family of School Consultants and itinerant teachers have created an opportunity for all elementary schools. One teacher from each of grade 4, 5, and 6 in every elementary school was invited to participate in 3 professional learning sessions and 2 co-planning, co-teaching and debriefing opportunities in their home school including 3 other site-based teachers. The learning is focused on Mathematical processes as evidenced in cross-strand problem solving as well as thinking and communication categories as connected to the 4-step problem solving model, assessment and evaluation, and task design.

Itinerant Support- Elementary Numeracy-Literacy Itinerants are in schools daily to support teachers with their mathematics programming. Dedicated Numeracy Itinerants support our secondary schools daily. Focused PD opportunities to expand Itinerant knowledge in mathematics is delivered to support them in their in-school roles.

Proposed:

Best Practice Classrooms : Support to identify “Best Practices” classrooms where staff can share their knowledge and practices with teachers struggling to support students preforming at level 2 and below.


5. Designing a Responsive Mathematics Learning Environment

Implementing:

System Implementation and Monitoring (SIM) – The Mathematics Consultant with Family of School Consultants and itinerant teachers is supporting 13 targeted schools across the system. Each school is focusing on either increasing student learning in Junior mathematics or Grade 9 Applied mathematics. Using Growth Mindset research and rich problems, teachers are working to support exposing and evoking student thinking. The co-planning, co-teaching and debriefing cycle is an important part of the implementation of this initiative. OFIP Tutoring – Focused tutoring support from teachers after school hours for Grade 3 and 6 students.

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Proposed:

Best Practice Classrooms : Support to identify “Best Practices” classrooms where staff can share their knowledge and practices with teachers struggling to support students performing at level 2 and below.

Summer Learning Program - Implementation of the Summer Learning Program for primary and junior students through our board. Funding for 6 sites. Sites will be a numeracy/literacy blend.

6. Provide Assessment and Evaluation in mathematics that Support Student Learning

Implementing:

Assessment as Learning in Mathematics – In this Ministry-facilitated project, 5 central office staff, 10 secondary math teachers, and 3 administrators are engaging in co-planning, co-teaching, observation and debrief to uncover how students are using learning goals, success criteria, descriptive feedback, and peer and self-assessment to support their learning, determine their next steps and set personal goals. The lessons created are rooted in current best thinking and highlight opportunities for students to engage in rich tasks and use technology or concrete materials to demonstrate their thinking.

Proposed:


7. Facilitate Access to Mathematics Learning Resources

Implementing:

Parent engagement- Parent Webinar offered on helping your child with math at home. Regional math nights begin in April to promote problem solving and conceptual understanding for math across the elementary panel. A parallel goal is to foster a growth mindset for math in parents. Individual schools offer parent math nights as part their curriculum initiative and to support their own School Improvement Plan.

Home Mathematics Supports- Expanded use of mathematics supports for both parents and students, including school led enrolment for students in grades 7-10 on Homework Help, use of Doing Mathematics with Your Child guide, and supports listed on Edugains.

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Proposed:

Annual Regional Family Math Nights : In cooperation with CPIC, and School Councils, establish Regional Family Math nights to emphasize home supports for mathematics and numeracy learning, and to foster growth mindsets in Math among students and families.

A Dedicated Web Page for Mathematics on the HCDSB Site : This page will include links to Homework Help sites such as the Ministry site, Khan Academy, Webinars, etc.

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Appointment of Student Trustees 2014-2015 Page 1 of 2



APPOINTMENT OF STUDENT TRUSTEES 2015 - 2016 PURPOSE:

To inform trustees of the process and results of the election for the 2015 – 2016 Student Trustees.

COMMENTS:

On Wednesday, April 22, 2015, the election of the Student Trustees for the 2015 - 2016 school year took place at St. Thomas Aquinas Catholic Secondary School, Oakville. The secondary schools submitted the name of a candidate, all of whom were of excellent calibre, demonstrating a strong commitment to their faith as well as extensive involvement in their respective school, parish and community.

The candidates had an opportunity to articulate their rationale for expressing interest in representing the students of the Halton Catholic District School Board. Candidates responded to numerous questions from student trustees and senators.

After all candidates were interviewed, the Student Senate voted on ballots provided. Superintendent Colin McGillicuddy, along with Staff Advisor Vice-Principals Teresa Castellarin, Karen Boelhouwer and Kevin Wong supervised the counting of the ballots.

CONCLUSION:

As a result of the election on Wednesday, April 22, 2015, the following three (3) student trustees were elected by the Student Senate for the 2015 – 2016 school year:

BURLINGTON: JACKSON BROWN

Jackson is currently a Grade 11 Honour Roll student at Corpus Christi Secondary School. He is an active member of the school’s social equity group, SIDE (Safety Inclusivity Diversity Equity), the school Mentorship program and performs with the Corpus Christi Jazz Band. Jackson and his family are members of the St. Paul the Apostle Parish community.

NORTH HALTON: CHLOE KEMENI

Chloe is a Grade 11 student at Bishop Reding Catholic Secondary School and the current North Halton Student Trustee for the 2014 -2015 school year. Her contributions to the school community include her work on the Bishop Reding Student Council where she provides the student voice perspective on a number of issues. She is also a member of the school volleyball and rugby teams. Chloe’s commitment to her faith is exemplified in her participation as an Altar Server, Camp Leader and Challenge Leader at Holy Rosary Parish in Milton.

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OAKVILLE: MANUELA ZAPATA

Manuela is currently a Grade 10 Honour Roll student at St. Thomas Aquinas Catholic Secondary School. She is an active member of the Student Senate, Student Council and Best Buddies. Other co-curricular commitments include the Chaplaincy Club and the school volleyball team. Manuela and her family are members of the St. Matthew Parish community.

REPORT PREPARED & C. MCGILLICUDDY SUBMITTED BY: SUPERINTENDENT OF EDUCATION REPORT APPROVED BY: P. DAWSON DIRECTOR OF EDUCATION

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regular board meeting revised agenda date: tuesday, … documents/board_15_05... · 2015-05-05 ·...

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