regular board meeting revised agenda date

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REGULAR BOARD MEETING REVISED AGENDA Date: Tuesday, December 17, 2013 Time: 7:30 pm Location: Catholic Education Centre - Board Room 802 Drury Lane Burlington, Ontario Pages 1. Call to Order 1.1 Opening Prayer: J. Doyle, Chaplaincy Leader, Christ the King Catholic Secondary School 1.2 Motions Adopted In-Camera 2. Approval of the Agenda 3. Declarations of Conflict of Interest 4. Presentations 4.1 'Keeping Christ in Christmas' Student Contest (P. Dawson - D. Rabenda) 1 - 4 5. Delegations 6. Approval of Minutes 6.1 Regular Board Meeting - December 3, 2013 5 - 9 7. Business Arising from Previous Meetings 7.1 Summary of Outstanding Items from Previous Meetings 10 - 10 8. Action Items 8.1 Respect Workplace Policy - 1st Reading (J. Morrison) 11 - 14 8.2 2012-2013 Draft Audited Financial Statements (P. McMahon) 15 - 68 8.3 2013-2014 Revised Budget Estimates (Preliminary) (P. McMahon) 69 - 89 9. Staff Reports 10. Information Items 10.1 Student Trustees Update (J. Baron) 10.2 School Educational Field Trips (L. Naar) 90 - 90 10.3 System Wide Faith Day Update 2013-2014 (L. Naar) 91 - 100 10.4 “From Great to Excellent: The Next Phase of Ontario’s Education Strategy” Consultation (J. Nigro) 101 - 126 1

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Page 1: REGULAR BOARD MEETING REVISED AGENDA Date

REGULAR BOARD MEETINGREVISED AGENDA

Date: Tuesday, December 17, 2013Time: 7:30 pmLocation: Catholic Education Centre - Board Room

802 Drury LaneBurlington, Ontario

Pages

1. Call to Order

1.1 Opening Prayer: J. Doyle, Chaplaincy Leader, Christ the King CatholicSecondary School

1.2 Motions Adopted In-Camera

2. Approval of the Agenda

3. Declarations of Conflict of Interest

4. Presentations

4.1 'Keeping Christ in Christmas' Student Contest (P. Dawson - D. Rabenda) 1 - 4

5. Delegations

6. Approval of Minutes

6.1 Regular Board Meeting - December 3, 2013 5 - 9

7. Business Arising from Previous Meetings

7.1 Summary of Outstanding Items from Previous Meetings 10 - 10

8. Action Items

8.1 Respect Workplace Policy - 1st Reading (J. Morrison) 11 - 14

8.2 2012-2013 Draft Audited Financial Statements (P. McMahon) 15 - 68

8.3 2013-2014 Revised Budget Estimates (Preliminary) (P. McMahon) 69 - 89

9. Staff Reports

10. Information Items

10.1 Student Trustees Update (J. Baron)

10.2 School Educational Field Trips (L. Naar) 90 - 90

10.3 System Wide Faith Day Update 2013-2014 (L. Naar) 91 - 100

10.4 “From Great to Excellent: The Next Phase of Ontario’s Education Strategy”Consultation (J. Nigro)

101 - 126

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10.5 Capital Projects Report as at November 30, 2013 (P. McMahon) 127 - 146

10.6 Construction Reports (G. Corbacio) 147 - 158

11. Miscellaneous Information

12. Correspondence

12.1 Letter to Chair, Gary Carr (D. Rabenda) 159 - 159

13. Open Question Period

14. In Camera

15. Resolution re Absentees

16. Adjournment and Closing Prayer (J. Barron)

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Presentation – ‘Keeping Christ in Christmas’ Student Contest’’’ Page 1 of 2

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Presentation – ‘Keeping Christ in Christmas’ Student Contest’’’ Page 2 of 2

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Business Arising from Previous Meetings – 13 12 17 Page 1

ITEM 7.1

HALTON CATHOLIC DISTRICT SCHOOL BOARD BUSINESS ARISING FROM PREVIOUS MEETINGS

DATE OF THE BOARD MEETING

AGENDA ITEM ACTION REQUIRED RESPONSIBILITY STATUS

October 15, 2013 Policy I-39 – Use of and Support for School Technology and Social Media

2nd

Reading Policy Committee TBD

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OPERATING POLICY HALTON CATHOLIC DISTRICT SCHOOL BOARD RESPECTFUL WORKPLACE Policy No.: I-41

Approved : TBD Amended : Scheduled For Review:

APPROVED AT FIRST READING: DECEMBER 17, 2013 PAGE 1 OF 2

PURPOSE

To ensure that the environment of the Halton Catholic District School Board in which its employees work and student’s learn is free from objectionable behaviour, and in which all its employees, its students and any others associated with the school community conduct themselves in a manner that honours the dignity and respect of all.

APPLICATION AND SCOPE

This policy applies to all Board employees, trustees and all other users of any of the Board’s facilities, such as members of consultative committees, parents, volunteers, permit holders, contractors and employees of other organizations not related to the Board but who nevertheless work or are invited onto Board premises.

PRINCIPLES

The Halton Catholic District School Board is a model Catholic learning community, supporting the development of each student toward personal fulfillment and responsible citizenship, motivated by the Spirit of the Gospel and modeled on the example of Jesus Christ.

This Policy is intended to provide a greater awareness of the value of establishing and maintaining respectful working and learning environments and of responsiveness to the damaging effects of objectionable behaviour.

The Halton Catholic District School Board is committed to maintaining a working and learning environment that is free from unwelcome or intimidating behaviour that could create an unsafe and /or unhealthy environment which could interfere with job performance and the ability to learn.

The Halton Catholic District School Board is committed to providing an environment in which all members of the school and Board community treat each other with dignity, respect and civility.

The Board is committed to providing an environment for which in times of disagreement, there is a respect for differences in people, their ideas, opinions and rights, and a sensitivity and courtesy in how disagreements are resolved.

It is the expectation for all who utilize Board resources and property that they show proper care and regard for the property of the Board and the property and materials of others.

All members of the school and Board communities shall demonstrate honesty and integrity and use non-violent means to resolve conflicts and endeavor to resolve all conflicts quickly and fairly.

DEFINITIONS

Objectionable Behaviour:

o Engaging in a course of conduct or communication in any form of attitudes, beliefs or

actions directed at a specific individual which is known or ought reasonably be known

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OPERATING POLICY HALTON CATHOLIC DISTRICT SCHOOL BOARD RESPECTFUL WORKPLACE Policy No.: I-41

Approved : TBD Amended : Scheduled For Review:

APPROVED: DECEMBER 17, 2013 PAGE 2 OF 2

to be unwelcome, serves no legitimate work and/or academic purpose and renders

the working or learning environment intolerable for that individual.

o Engaging in a course of vexatious comment or conduct against a worker in a

workplace that is known or ought reasonably to be known to be unwelcome.

o Objectionable behaviour occurs when an individual is singled out for serious

mistreatment, which may include threats, intimidation, bullying, isolation, workplace

harassment, verbal assault, taunting, ostracizing, violent gestures, slander or libel.

o Objectionable behaviour is not the normal exercise of supervisory and/or academic

responsibilities, including training, direction, instruction, performance appraisal,

counseling and discipline.

REQUIREMENTS

The Board shall ensure all employees and contractors are aware of this policy and ensure it will receive profile at new employee orientations and at parent meetings.

Supervisory and managerial personnel, including school administrators and field supervisors must ensure all individuals within their purvue clearly understand the expectations and standards for individual behaviour. This includes an understanding of the Board Code of Conduct, the prevention of and the response to objectionable behaviour; both informal and formal methods of problem solving conflict resolution.

Supervisory and managerial personnel are responsible for being knowledgeable of this policy, assisting those with process questions and, where applicable conducting investigations into the alleged objectionable behaviour or participate and support in resolution strategies.

All those who are covered by this policy have a right to report objectionable behaviour and are entitled to have the objectionable behaviour cease.

All employees have a right to complain about objectionable behaviour and are entitled to have access to a complaint resolution process. Every attempt should be made to resolve matters through an informal resolution. The first step is to inform the individual that his/her behaviour is inappropriate and must stop immediately. In order to stop the objectionable behaviour, supervisory and managerial personnel must address and attempt to resolve complaints under this policy in a timely fashion and keep records of complaints and any subsequent response or action taken.

Behaviours that are considered violent or harassing in nature shall be addressed through Operating Policy III-15, Workplace Violence and/or Operating Policy III-16, Workplace Harassment.

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OPERATING POLICY HALTON CATHOLIC DISTRICT SCHOOL BOARD RESPECTFUL WORKPLACE Policy No.: I-41

Approved : TBD Amended : Scheduled For Review:

APPROVED: DECEMBER 17, 2013 PAGE 3 OF 2

The Director of Education shall establish administrative procedures relative to the complaint process that addresses respectful workplace.

DISTRIBUTION: Board Members, Administration, Principals and Staff AUTHORIZED BY: ……………………………………………………………… Chair of the Board

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UNDERSTANDING THE BOARD’S

FINANCIAL STATEMENTS

Presented By: Roxana Negoi, Senior Administrator, Financial Services

December 17, 2013

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HCDSB Financial Statements 2

Statement of Management’s Responsibility Auditors’ Report – Clean Opinion Statement of Financial Position Statement of Operations Statement of Change in Net Debt Statement of Cash Flows Notes to the Financial Statements

Standard Reports

The key statements

Show the changes from prior year to current year

Help explain or expand on information provided in the financial statements.

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Statement of Financial Position

This statement shows everything the Board owns and everything the Board owes

When looking at this statement, we should do two things: Look at the current year balances and understand what

is included in them Compare the current year balances to the prior year

balances

3

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Stmt of Financial Position - Assets

Cash $2.8 million, mostly school generated funds (SGF) balance

Accounts receivable (Note 3) $2 million receivable from Gov’t of Canada, mostly HST

rebates $3 million receivable from Gov’t of Ontario mostly Grants for

Student Needs (GSN) adjustments and Other Provincial Grants $10.4 million represents property taxes and EDC revenue due

from the 4 municipalities (approximately 2/3 of one quarterly payment)

$1.4 million in recoverable wages, community use of school facility receivables, SGF deposits and computer plan receivable

4

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Stmt of Financial Position - Assets

Long-term Receivable (Note 4) $218 million is the long term receivable from the

Province As we build schools and incur capital costs, this receivable

will increase As we pay off debentures, this receivable will decrease

5

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Stmt of Financial Position - Liabilities

Temporary borrowing (Note 5) $35 million for Jean Vanier $17 million for St. Ignatius of Loyola $11.6 million for each of the 2 new Milton Elementary

Schools $27 million in the general line of credit Employee Computer Purchase Loans

6

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Stmt of Financial Position - Liabilities

Accounts Payable and Accrued Liabilities $17.9 million, made up of: $8.9 million outstanding invoices relating to the construction

of Jean Vanier and St. Anne and other supplies and services $4 million in capital holdbacks $2.9 million in accrued interest $701,000 vacation accrual $1 million payroll liabilities (incl. OMERS, OHIP, Union Dues,

etc.)

Deferred Revenue Note 6 shows make up

7

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Stmt of Financial Position – Liabilities (cont’d) Employee Benefits Payable (Note 7)

Accounting number determined by actuaries $1.4 million decrease from prior year as a result of plan

curtailment and changes in discount rates Employee Future Benefits (EFB) are made up of: Retirement Gratuity Liability - now amortized over 13.7 years

(Employee Average Remaining Service Life - EARSL) Post-Retirement Benefits - amortized over 10 years Other (i.e. WSIB , LTD Benefits) - brought into compliance over 4

years Compensated absences of $80,000 to top up sick days in 2012-

13 (not amortized)

8

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Stmt of Financial Position – Liabilities (cont’d)

Net Debenture Debt (Note 8) Change in prior year is a result of Payment of turf loan Repayment of debt

9

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Stmt of Financial Position – Liabilities (cont’d)

Deferred Capital Contributions (Note 9) Increase of $30 million from prior year as a result of

increased spending on capital assets As we build schools and incur capital costs, this balance increases

to cover for future depreciation of tangible capital assets (TCA) As we depreciate TCAs, deferred capital contributions are

reduced as a source of revenue for depreciation expense

Depreciation of TCA = $13.6 million Amortization of DCC = $11.8 million Difference (Unsupported Capital) = $1.8 million

10

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Stmt of Financial Position

Tangible Capital Assets Break down provided in Note 10 to the financial statements Most of the changes on the Statement of Financial Position

relate to TCA (as shown on the Statement of Change in Net Debt and Statement of Cash Flows) Cash has decreased and temporary borrowing has increased due

to increased spending on capital projects Long-term receivable from the province has increased as a result

of more money due from the province to fund capital projects in progress

Deferred revenue has decreased due to use of some of it to fund capital projects in progress

DCC has increased as TCA increased

11

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Stmt of Financial Position - Accumulated Surplus (Note 11)

This represents the accumulated operating surplus. The change from prior year is the current operating surplus of $473,173.

12

At Sept 1/12 In-Year Change At Aug 31/13Non-designated surplus 606,535$ 473,173$ 1,079,708$

Amounts restricted for future use of the Board:Working funds 105,718$ Student success 238,427$ School budgets 1,218,722$ School renewal program 2,475,033$ Committed sinking fund interest earned 3,456,113$ Committed capital projects 7,136,670$

14,630,683$

Total Accumulated Surplus Available for Compliance 14,951,519$ 758,873$ 15,710,391$

Amounts to be recovered:Employee future benefits 6,245,134-$ Interest accrual 2,895,410-$

9,140,544-$

Other:School generated funds 3,286,961$ Revenues recognized for land 72,812,302$

76,099,263$

Total Accumulated Surplus 76,330,710$ 6,338,400$ 82,669,109$

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Stmt of Financial Position - Accumulated Surplus (Note 11)

This represents the total of amounts that are internally restricted by the Board.

13

This amount is an offset to the actuarial amounts recorded as liabilities.

At Sept 1/12 In-Year Change At Aug 31/13Non-designated surplus 606,535$ 473,173$ 1,079,708$

Amounts restricted for future use of the Board:Working funds 105,718$ Student success 238,427$ School budgets 1,218,722$ School renewal program 2,475,033$ Committed sinking fund interest earned 3,456,113$ Committed capital projects 7,136,670$

14,630,683$

Total Accumulated Surplus Available for Compliance 14,951,519$ 758,873$ 15,710,391$

Amounts to be recovered:Employee future benefits 6,245,134-$ Interest accrual 2,895,410-$

9,140,544-$

Other:School generated funds 3,286,961$ Revenues recognized for land 72,812,302$

76,099,263$

Total Accumulated Surplus 76,330,710$ 6,338,400$ 82,669,109$

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Stmt of Financial Position – Accumulated Surplus (Note 11)

Balance of SGF at the end of the year.

Represents the EDC revenue that the Board has received for land purchases to date.

Represents the interest portion of the Board’s sinking fund asset.

14

At Sept 1/12 In-Year Change At Aug 31/13Non-designated surplus 606,535$ 473,173$ 1,079,708$

Amounts restricted for future use of the Board:Working funds 105,718$ Student success 238,427$ School budgets 1,218,722$ School renewal program 2,475,033$ Committed sinking fund interest earned 3,456,113$ Committed capital projects 7,136,670$

14,630,683$

Total Accumulated Surplus Available for Compliance 14,951,519$ 758,873$ 15,710,391$

Amounts to be recovered:Employee future benefits 6,245,134-$ Interest accrual 2,895,410-$

9,140,544-$

Other:School generated funds 3,286,961$ Revenues recognized for land 72,812,302$

76,099,263$

Total Accumulated Surplus 76,330,710$ 6,338,400$ 82,669,109$

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Statement of Operations

This statement shows all the revenues and expenses of the Board for the year.

When looking at this statement, we should look at the following: Revenues compared to expenses (annual surplus) Current year compared to the ORIGINAL budget Current year compared to the PRIOR YEAR financial

statements

15

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Statement of Operations - Revenue

$ 5.3 million more than the ORIGINAL budget $750,000 more in grant revenue

Relates to increased enrolment $1.9 million more in “Other Provincial Grants”

Announcements made later in the year resulting in higher FDK EPO and Outdoor Education EPO

$2.5 million more in School Generated Funds revenue Donations, cafeteria and vending now recorded in school

generated funds rather than other revenue. $1.5 million more in Other Revenue

Increase in tuition fees, secondment recoveries and permits on community use of school facilities

$1 million less in amortization of DCC

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Stmt of Operations - Revenues

$4.5 million increase from PRIOR YEAR financial statements $2.1 million increase in GSN Reasons for increase include:

Increased enrolment 2012-13 PDT increases Additional school (St. Mary’s) More experienced teachers

$5 million more in “Other Provincial Grants” Mainly due to increase in FDK EPO of $4.3 million and Outdoor

Education EPO of $533,000 “Other fees and revenue” decreased $2.3 million from the

prior year This is a result of less EDC revenue collected in 2012-13

17

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Stmt of Operations - Expenditures

$1.7 million higher than the ORIGINAL budget $1.4 million decrease in benefits due to changes in EFB Therefore, $3.1 million increase in expenditures Increased enrolment means increased instruction costs Increased “other provincial grants” means proportionate

increases in costs – mostly instruction $2 million increase in SGF - corresponds to increase in

revenue

18

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Stmt of Operations - Expenditures

$37.1 million increase from PRIOR YEAR financial statements (with $31.8 decrease to benefits in 2011-12 added back, actually a $5.3 million increase)

Instruction Increase as a result of increased enrolment and increase in salaries

for half year grid movement Pupil accommodation Increase as a result of higher school operations and maintenance

expenditures and repayment of debentures Administration There is a $1.2 million increase in administration expenditures over

last year, as the 2011-12 expenditures were reduced by $1.2 million as a result of PSAB curtailment to employee future benefits. There is negligible change in administration expenditures prior to this adjustment

19

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Statement of Operations – Annual Surplus/(Deficit) Represents the difference between revenues and

expenditures Surplus of $6.3 million in the current year

Includes $1.4 actuarial gains and amortization recorded as a decrease in benefits

Includes $3.7 million of EDC revenue with no corresponding expenses (recorded as tangible capital assets)

Includes $500,000 of SGF surplus Operating surplus of $473,173 (as per slide 12)

20

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Statement of Operations – Annual Surplus/(Deficit) Overall annual surplus of $6.3 million must be allocated

by the Board to the components that make up the Accumulated Surplus

Some of this is prescriptive i.e. EDC revenue must be allocated to “Revenue Recognized

for Land” Reduction in employee future benefits

Some is at the discretion of the Board i.e. Permit revenue for the community use of artificial turf is

attributed to the school renewal reserve to offset the costs of the turf loan

21

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Statement of Operations – Accumulated Surplus

The prior year accumulated surplus plus the current year surplus equals the current year accumulated surplus as outlined in the Statement of Operations

The “Accumulated Surplus” on the “Stmt of Operations” is the “Accumulated Surplus” on the “Stmt of Financial Position” as per Note 11

22

Prior Year Accumulated Surplus 76,330,710 Current Year Surplus 6,338,400

Current Year Accumulated Surplus 82,669,110

Non-designated surplus 1,079,708

Amounts restricted for future use of the Board: Working funds 105,718 Student success 238,427 School budgets 1,218,722 School renewal program 2,475,033 Committed sinking fund interest earned 3,456,113 Committed capital projects 7,136,670

14,630 ,683

Amounts to be recovered: Employee future benefits (6,245,134) Interest accrual (2,895,410)

(9,140,544) Other:

School generated funds 3,286,961 Revenues recognized for land 72,812,302

76,099,023

82,669,109

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Questions?

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2012-13 Draft Audited Financial Statements Page 1 of 3

Regular Board Meeting December 17, 2013

ACTION REPORT ITEM 8.2

2012-13 DRAFT AUDITED FINANCIAL STATEMENTS

PURPOSE: To provide the Board of Trustees with the 2012-13 Draft Audited Financial Statements for approval. BACKGROUND INFORMATION: At the Board Meeting of September 17, 2013, the Board received Information Item 10.3 “2012-13 Year-End Audit Planning Report from KPMG”, including the 2012-13 Year-End Schedule. The report detailed the audit approach to be followed and the responsibilities of the Board of Trustees, Management and the External Auditors, with respect to financial statement reporting. As indicated in the plan, one of the responsibilities of the Board of Trustees is to review and approve the Financial Statements. COMMENTS:

1. The financial statements have been prepared in accordance with the Financial Administration Act supplemented by Ontario Ministry of Education Memorandum 2004:B2 and Ontario Regulation 395/11 “Accounting Policies and Practices Public Entities” of the Financial Administration Act.

2. The attached 2012-13 Draft Audited Financial Statements (on a consolidated basis) are

comprised of the following pages: a. Covering Page b. Statement of Management Responsibility (Page 1) c. Independent Auditors’ Report (Page 2-3) d. Consolidated Statement of Financial Position (Page 4) e. Consolidated Statement of Operations (Page 5) f. Consolidated Statement of Change in Net Debt (Page 6) g. Consolidated Statement of Cash Flows (Page 7) h. Notes to Consolidated Financial Statements (Page 8-26)

3. The Financial Statements have been prepared by Business Services staff and have been audited by the Board’s External Auditors. Almost all of the form and content of the Financial Statements is prescriptive in nature and they present the actual results for the 2012-13 fiscal year. The Board approved the 2012-13 Original Budget in June 2012 and the 2012-13 Revised Budget in December 2012. The 2012-13 Draft Audited Financial Statements are the final culmination of the annual reporting cycle. The Director of Education/Secretary of the Board and the Chair of the Board are required to sign the approved Financial Statements on behalf of the Board.

4. The Statement of Management Responsibility (Page 1) has remained essentially unchanged from the previous year.

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2012-13 Draft Audited Financial Statements Page 2 of 3

5. Similar to 2011-12, this year’s Independent Auditor’s Report (Page 2 and 3) contains four sections: Management’s Responsibility for the Consolidated Financial Statements, Auditor’s Responsibility, Opinion and Basis of Accounting. The Auditor’s Report for the Board reflects a “clean” or unqualified audit opinion (top of Page 3).

6. The Consolidated Statement of Financial Position (Page 4) shows how the Accumulated Surplus position of the Board is determined ($82.7 million). This statement is a variation of what used to be referred to as the balance sheet. The difference between Total Financial Assets and Total Liabilities is referred to as Net Debt. Net Debt is added to the net TCA to give the Accumulated Surplus.

The large long-term accounts receivable of $218 million is due from the Province over the remaining term of existing capital debt instruments that were issued to finance approved capital. The receivable increased as a result of approved capital spending in the year and was reduced by capital grant payments and principal payments on the retirement of supported debt. Supported debt is old debenture debt through the Ontario School Boards Financing Corporation and new debenture debt under the Ontario Financing Authority, both of which were largely used to provide new pupil places.

The increase in temporary borrowing of approximately $29.9 million is due to an increase in the operating line of credit of $11.4 million and an increase in the capital loan of $18.5 million, mainly to cover the cost of construction for Jean Vanier Catholic Secondary School. Within fiscal 2013-14, the Board will be requesting long-term financing though the OFA in the amount of $36.7 million.

The reduction of deferred revenue by approximately $6.6 million is due to the use of proceeds of disposition of $6.1 million to cover for the cost of construction for Jean Vanier Catholic Secondary School.

The reduction in net long-term liabilities includes paying off the turf loan towards the end of the fiscal year in an effort to use school renewal funds (old) to reduce future interest costs, as well as paying off previously issued debentures with no additional debentures being issued in fiscal 2012-13.

Employee Future Benefits have decreased by $1.4 million as a result of a full revaluation being undertaken again this year, continued plan curtailment over the previous year and changes in discount rates, as explained in Note 7 (pages 15-18) of the Financial Statements.

The Accumulated Surplus is broken down in Note 11 (Accumulated Surplus) on Page 22 of the Draft Audited Financial Statements and it is important for trustees to note that the non-designated portion for the 2012-13 year of this Accumulated Surplus is $1,079,708. This means that there was actually an operating surplus in the year of $473,173, which is the difference between the current year and the prior year amounts.

7. The Consolidated Statement of Operations (Page 5) shows how the Annual Surplus/(Deficit) is calculated. This statement was formerly referred to as the income statement. The difference between Revenues and Expenses gives the Surplus/(Deficit) for the year, which is then added to the opening Accumulated Surplus/(Deficit) position to give the closing Accumulated Surplus/(Deficit) position. The annual surplus for the year is shown as $6.3 million. This is mainly as a result of the $1.4 million decrease in Employee Future Benefits described above, as well as $3.7 million in EDC revenue.

8. The Consolidated Statement of Change in Net Debt (Page 6) highlights the changes in Net Debt due to TCA activities in the year. These activities included the acquisition of new TCA, amortization of existing TCA, and the sale of TCA if any occurred during the year.

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2012-13 Draft Audited Financial Statements Page 3 of 3

9. The Consolidated Statement of Cash Flows (Page 7) shows the cash provided by or used in the Operating, Capital and Financing Activities of the Board during the year. It explains the movements in the Cash and Cash Equivalents balance during the year, starting with the Annual Surplus/(Deficit), adding back non-cash items, and then analyzing the changes in amounts on the other lines in the Statement of Financial Position that affect cash flows.

10. The Ministry of Education’s Education Finance Information System (EFIS) forms will be submitted electronically on December 17, 2013 immediately following the Board meeting. Certain forms must be signed and submitted to the Ministry in hard copy. This will be done on December 18, 2013.

11. The Board is not compliant with the Ministry of Education defined expenditure enveloping provisions for the Administration and Governance Grant by approximately $750,000. A School Board Administration and Governance Grant Advisory Group was established in the fall of 2010 by the Ministry to develop and implement a new funding approach for school board administration. The new funding approach will replace the current enrolment-based allocation approach with a functional model that better reflects the key cost drivers and cost structures of school boards, as determined by board level data. A board-by-board data collection exercise was undertaken in the summer of 2011, with further refinements in the fall of 2011. The Advisory Group is comprised of Ministry Officials, Directors of Education and Superintendents of Business. To date, the final recommendations of the Working Group have not been released.

12. The grant allocation for Special Education is $34.2 million. Special Education expenditures continue to exceed the allocation and the shortfall for 2012-13 is $3.6 million. Therefore, nothing has been added to the Special Education deferred revenue and the balance is still $0. The Special Education Funding Working Group established in 2008 continues to work with Ministry staff in order to support the transformation of special education funding and align it with increasing needs for special education support.

13. In accordance with Section 252(2) of the Education Act, and the Publication and Notice instructions from the Ministry of Education, the final Audited Financial Statements will be made available on the Board’s website, and a notice indicating the same will be published in the Metroland newspapers throughout the four municipalities in the Region of Halton.

14. The updated 2012-13 Year-End Schedule, showing the remaining items to be completed, is attached.

RECOMMENDATION:

RESOLUTION: Moved by: Seconded by: RESOLVED, that the Board approve the attached 2012-13 Draft Audited Financial Statements.

REPORT PREPARED BY: R. NEGOI SENIOR ADMINISTRATOR, FINANCIAL SERVICES REPORT SUBMITTED BY: P. MCMAHON SUPERINTENDENT OF BUSINESS AND TREASURER OF THE BOARD REPORT APPROVED BY: P. DAWSON DIRECTOR OF EDUCATION AND SECRETARY OF THE BOARD

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Consolidated Financial Statements of

HALTON CATHOLIC DISTRICT SCHOOL BOARD

Year ended August 31, 2013

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Management’s Responsibility for the Consolidated Financial Statements

The accompanying consolidated financial statements of the Halton Catholic District School Board are the responsibility of the Board management and have been prepared in accordance with the Financial Administration Act, supplemented by Ontario Ministry of Education memorandum 2004:B2 and Ontario Regulation 395/11 of the Financial Administration Act, as described in Note 1 to the consolidated financial statements.

A summary of the significant accounting policies are described in Note 1 to the financial statements. The preparation of consolidated financial statements necessarily involves the use of estimates based on management’s judgment, particularly when transactions affecting the current accounting period cannot be finalized with certainty until future periods.

Board management maintains a system of internal controls designed to provide reasonable assurance that assets are safeguarded, transactions are properly authorized and recorded in compliance with legislative and regulatory requirements, and reliable financial information is available on a timely basis for preparation of the consolidated financial statements. These systems are monitored and evaluated by management.

The Board meets with management and the external auditors to review the consolidated financial statements and discuss any significant financial reporting or internal control matters prior to their approval of the financial statements.

The consolidated financial statements have been audited by KPMG LLP, independent external auditors appointed by the Board. The accompanying Independent Auditors’ Report outlines their responsibilities, the scope of their examination and their opinion on the Board’s consolidated financial statements.

Paula Dawson Paul McMahon Director of Education Superintendent of Business Services and Secretary of the Board and Treasurer of the Board

December 17, 2013

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KPMG LLP is a Canadian limited liability partnership and a member firm of the KPMG network of independent member firms affiliated with KPMG International Cooperative (“KPMG International”), a Swiss entity. KPMG Canada provides services to KPMG LLP. KPMG Confidential

KPMG LLP Chartered Accountants Box 976 21 King Street West Suite 700 Hamilton ON L8N 3R1

Telephone (905) 523-8200 Telefax (905) 523-2222 www.kpmg.ca

INDEPENDENT AUDITORS’ REPORT To the Board of Trustees of the Halton Catholic District School Board: We have audited the accompanying consolidated financial statements of the Halton Catholic District School Board, which comprise the consolidated statement of financial position as at August 31, 2013, the consolidated statements of operations, change in net debt and cash flows for the year then ended, and notes, comprising a summary of significant accounting policies and other explanatory information.

Management's Responsibility for the Consolidated Financial Statements Management is responsible for the preparation of these consolidated financial statements in accordance with the basis of accounting described in note 1 to the consolidated financial statements, and for such internal control as management determines is necessary to enable the preparation of consolidated financial statements that are free from material misstatement, whether due to fraud or error.

Auditors’ Responsibility Our responsibility is to express an opinion on these consolidated financial statements based on our audit. We conducted our audit in accordance with Canadian generally accepted auditing standards. Those standards require that we comply with ethical requirements and plan and perform the audit to obtain reasonable assurance about whether the consolidated financial statements are free from material misstatement. An audit involves performing procedures to obtain audit evidence about the amounts and disclosures in the consolidated financial statements. The procedures selected depend on our judgment, including the assessment of the risks of material misstatement of the consolidated financial statements, whether due to fraud or error. In making those risk assessments, we consider internal control relevant to the entity's preparation of the consolidated financial statements in order to design audit procedures that are appropriate in the circumstances, but not for the purpose of expressing an opinion on the effectiveness of the entity's internal control. An audit also includes evaluating the appropriateness of accounting policies used and the reasonableness of accounting estimates made by management, as well as evaluating the overall presentation of the consolidated financial statements. We believe that the audit evidence we have obtained in our audit is sufficient and appropriate to provide a basis for our audit opinion.

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Opinion

In our opinion, the consolidated financial statements of the Halton Catholic District School Board as at August 31, 2013 and for the year then ended, are prepared, in all material respects, in accordance with the basis of accounting described in note 1 to the consolidated financial statements.

Basis of Accounting

Without modifying our opinion, we draw attention to note 1 to the consolidated financial statements which describes the basis of accounting used in the preparation of these consolidated financial statements and the significant differences between such basis of accounting and Canadian public sector accounting standards.

Chartered Accounts, Licensed Public Accountants December 17, 2013 Hamilton, Canada

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HALTON CATHOLIC DISTRICT SCHOOL BOARD Consolidated Statement of Financial Position As at August 31, 2013, with comparative information for 2012 2013 2012 Financial Assets Cash and cash equivalents $ 2,791,879 $ 2,702,838 Accounts receivable (note 3) 16,776,896 16,190,265 Long-term receivable – Government of Ontario (note 4) 218,031,410 210,192,803 Total financial assets 237,600,185 229,085,906 Financial Liabilities Temporary borrowing (note 5) 102,201,527 72,344,613 Accounts payable and accrued liabilities 17,881,324 15,141,064 Deferred revenue (note 6) 3,845,266 10,486,866 Retirement and other employee future benefits payable (note 7) 6,129,321 7,520,365 Net long-term liabilities (note 8) 187,043,471 197,866,314 Deferred capital contributions (note 9) 376,056,696 346,360,804 Total financial liabilities 693,157,605 649,720,026 Net debt (455,557,420) (420,634,120) Non-Financial Assets Tangible capital assets (note 10) 538,226,529 496,964,829 538,226,529 496,964,829 Accumulated surplus (note 11) $ 82,669,109 $ 76,330,709 The accompanying notes are an integral part of these consolidated financial statements.

______________________ ______________________ Paula Dawson, Director of Diane Rabenda, Chair Education and Secretary of of the Board the Board

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HALTON CATHOLIC DISTRICT SCHOOL BOARD Consolidated Statement of Operations For the year ended August 31, 2013, with comparative information for 2012 2012-13 2012-13 2011-12

Budget Actual Actual Revenues:

Provincial legislative grants (note 2) $ 283,274,948 $ 284,025,527 $ 281,913,078 Provincial grants – other 9,855,400 11,756,783 6,659,281 Federal grants and fees 1,769,760 1,724,758 1,794,188 Other fees and revenues 5,665,550 7,131,329 9,455,451 Investment income 205,000 11,236 310,237 School fundraising 9,000,000 11,458,810 11,728,125 Amortization of deferred capital contributions 12,753,755 11,718,015 11,473,730

Total revenue 322,524,413 327,826,458 323,334,090 Expenditures:

Instruction 243,680,135 245,377,887 212,822,753 Administration 8,542,544 8,896,978 7,651,911 Transportation 6,535,058 6,507,247 6,133,039 Pupil accommodation 51,204,012 48,768,151 45,756,695 Other 794,425 985,565 975,845 School funded activities 9,000,000 10,952,230 11,078,809

Total expenditures (note 12) 319,756,174 321,488,058 284,419,052

Annual surplus 2,768,239 6,338,400 38,915,038 Accumulated surplus, beginning of year 76,330,709 76,330,709 37,415,671 Accumulated surplus, end of year (note 11) $ 79,098,948 $ 82,669,109 $ 76,330,709 The accompanying notes are an integral part of these consolidated financial statements.

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HALTON CATHOLIC DISTRICT SCHOOL BOARD Consolidated Statement of Change in Net Debt For the year ended August 31, 2013, with comparative information for 2012 2012-13 2011-12 Annual surplus $ 6,338,400 $ 38,915,038 Acquisition of tangible capital assets (54,815,424) (41,867,799) Amortization of tangible capital assets 13,553,724 13,330,309 Gain on sale of tangible capital assets - (23,333) Proceeds on sale of tangible capital assets - 100,000 Change in net debt (34,923,300) 10,454,215 Net debt, beginning of year (420,634,120) (431,088,335)

Net debt, end of year $ (455,557,420) $ (420,634,120) The accompanying notes are an integral part of these consolidated financial statements.

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HALTON CATHOLIC DISTRICT SCHOOL BOARD Consolidated Statement of Cash Flows For the year ended August 31, 2013, with comparative information for 2012 2012-13 2011-12 Cash provided by (used in):

Operating Activities: Annual surplus $ 6,338,400 $ 38,915,038 Items not involving cash:

Amortization 13,553,724 13,330,309 Loss (gain) on sale of tangible capital assets - (23,333) Change in employee benefits (1,391,044) (33,417,571) Amortization of deferred capital contributions (11,718,015) (11,473,730)

Change in non-cash assets and liabilities: Accounts receivable (586,631) 7,051 Accounts payable and accrued liabilities 2,740,260 (3,508,837) Deferred revenue (6,641,600) (2,861,908)

Net change in cash from operating activities 2,295,094 967,019

Capital Activities: Proceeds on sale of tangible capital assets - 100,000 Cash used to acquire tangible capital assets (54,815,424) (41,867,799)

Net change in cash from capital activities (54,815,424) (41,767,799) Financing Activities:

Long-term liabilities issued - 24,424,552 Increase to deferred capital contributions 41,413,907 28,101,769 Increase in long-term receivable – Government of Ontario (7,838,607) (10,248,310) Debt principal repayments and sinking fund contributions (10,822,843) (20,408,044)

Net change in cash from financing activities 22,752,457 21,869,967 Net change in cash and cash equivalents (29,767,873) (18,930,813) Cash and cash equivalents, beginning of year (69,641,775) (50,710,962) Cash and cash equivalents, end of year $ (99,409,648) $ (69,641,775) The components of cash and cash equivalents are as follows: 2013 2012

Cash and cash equivalents $ 2,791,879 $ 2,702,838 Temporary borrowings (102,201,527) (72,344,613) $ (99,409,648) $ (69,641,775) The accompanying notes are an integral part of these consolidated financial statements.

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HALTON CATHOLIC DISTRICT SCHOOL BOARD Notes to Consolidated Financial Statements Year ended August 31, 2013

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1. Significant accounting policies:

The consolidated financial statements of the Halton Catholic District School Board (the “Board”) are prepared by management in accordance with the basis of accounting described below. Significant accounting policies of the Board are as follows:

(a) Basis of accounting:

The consolidated financial statements have been prepared in accordance with the Financial Administration Act supplemented by Ontario Ministry of Education memorandum 2004:B2 and Ontario Regulation 395/11 of the Financial Administration Act.

The Financial Administration Act requires that the consolidated financial statements be prepared in accordance with the accounting principles determined by the relevant Ministry of the Province of Ontario. A directive was provided by the Ontario Ministry of Education within memorandum 2004:B2 requiring school boards to adopt Canadian public sector accounting standards commencing with their year ended August 31, 2004 and that changes may be required to the application of these standards as a result of regulation.

In 2011, the government passed Ontario Regulation 395/11 of the Financial Administration Act. The Regulation requires that contributions received or receivable for the acquisition or development of depreciable tangible capital assets and contributions of depreciable tangible capital assets for use in providing services, be recorded as deferred capital contributions and be recognized as revenue in the statement of operations over the periods during which the asset is used to provide service at the same rate that amortization is recognized in respect of the related asset. The regulation further requires that if the net book value of the depreciable tangible capital asset is reduced for any reason other than depreciation, a proportionate reduction of the deferred capital contribution along with a proportionate increase in the revenue be recognized. For Ontario school boards, these contributions include government transfers, externally restricted contributions and, historically, property tax revenue.

The accounting policy requirements under Regulation 395/11 are significantly different from the requirements of Canadian public sector accounting standards which requires that

government transfers, which do not contain a stipulation that creates a liability, be recognized as revenue by the recipient when approved by the transferor and the eligibility criteria have been met in accordance with public sector accounting standard PS3410;

externally restricted contributions be recognized as revenue in the period in which the resources are used for the purpose or purposes specified in accordance with public sector accounting standard PS3100; and

property taxation revenue be reported as revenue when received or receivable in accordance with public sector accounting standard PS3510.

As a result, revenue recognized in the statement of operations and certain related deferred revenues and deferred capital contributions would be recorded differently under Canadian Public Sector Accounting Standards.

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1. Significant accounting policies (continued):

(b) Reporting entity:

The consolidated financial statements reflect the assets, liabilities, revenues and expenditures of the reporting entity. The reporting entity is comprised of all organizations accountable for the administration of their financial affairs and resources to the Board and which are controlled by the Board.

School generated funds, which include the assets, liabilities, revenues and expenditures of various organizations that exist at the school level and which are controlled by the Board are reflected in the consolidated financial statements.

Consolidated entities: School Generated Funds

Proportionately consolidated entities: Halton Student Transportation Services

Interdepartmental and inter-organizational transactions and balances between these organizations are eliminated.

(c) Trust funds:

Trust funds and their related operations administered by the Board are not included in the consolidated financial statements, as these funds are not controlled by the Board.

(d) Cash and cash equivalents:

Cash and cash equivalents comprise of cash on hand and short-term investments. Short-term investments are highly liquid, subject to insignificant risk of changes in value and have a short maturity term of less than 90 days.

(e) Deferred revenue:

Certain amounts are received pursuant to legislation, regulation or agreement and may only be used in the conduct of certain programs or in the delivery of specific services and transactions. These amounts are recognized as revenue in the fiscal year the related expenditures are incurred or services performed.

(f) Deferred capital contributions:

Contributions received or receivable for the purpose of acquiring or developing depreciable tangible capital assets for use in providing services, or any contributions of depreciable tangible assets received or receivable for use in providing services, are recorded as deferred capital contributions when the asset has been acquired as required by Ontario Regulation 395/11. Amounts are recognized as revenue in the statement of operations at the same rate and over the same periods as the related asset is amortized.

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1. Significant accounting policies (continued):

(g) Retirement and other employee future benefits:

The Board provides defined retirement and other future benefits to specified employee groups. These benefits include pension, life insurance, and health care benefits, dental benefits, retirement gratuity and worker’s compensation.

The Board has adopted the following policies with respect to accounting for these employee benefits:

The costs of self-insured retirement and other employee future benefit plans are actuarially determined using management’s best estimate of salary escalation, accumulated sick days at retirement, insurance and health care costs trends, disability recovery rates, long-term inflation rates and discount rates. In prior years, the cost of retirement gratuities that vested or accumulated over the periods of service provided by the employee were actuarially determined using management’s best estimate of salary escalation, accumulated sick days at retirement and discount rates. As a result of the plan change, the cost of retirement gratuities were actuarially determined using the employee’s salary, banked sick days and years of service as at August 31, 2012 and management’s best estimate of discount rates. The changes resulted in a plan curtailment and any unamortized actuarial gains and losses were recognized as at August 31, 2012. Any actuarial gains and losses arising from changes to the discount rate are amortized over the expected average remaining service life of the employee group.

For self-insured retirement and other employee future benefits that vest or accumulated over the periods of service provided by employees, such as life insurance and health care benefits for retirees, the cost is actuarially determined using the projected benefits method prorated on service. Under this method, the benefit costs are recognized over the expected average service life of the employee group.

For those self-insured benefit obligations that arise from specific events that occur from time to time, such as obligations for worker’s compensation, long-term disability and life insurance and health care benefits for those on disability leave, the cost is recognized immediately in the period the events occur. Any actuarial gains and losses that are related to these benefits are recognized immediately in the period they arise.

(i) The costs of multi-employer defined pension plan benefits, such as the Ontario Municipal Employee Retirement System pensions, are the employer’s contributions due to the plan in the period;

(ii) The costs of insured benefits are the employer’s portion of insurance premiums owed for coverage of employees during the period.

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1. Significant accounting policies (continued):

(h) Tangible capital assets:

Tangible capital assets are recorded at historical cost less accumulated amortization. Historical cost includes amounts that are directly attributable to acquisition, construction, development or betterment of the asset, as well as interest related to financing during construction. When historical cost records were not available, other methods were used to estimate the costs and accumulated amortization.

Tangible capital assets, except land, are amortized on a straight line basis over their estimated useful lives as follows: Asset Estimated Useful Life - Years Land improvements 15 years Buildings 40 years Furniture & equipment 5-15 years Computer hardware 5 years Computer software 5 years Vehicles 5-10 years

Annual amortization is charged in the year of acquisition and in the year of disposal. Assets under construction and assets that relate to pre-acquisition and pre-construction costs are not amortized until the asset is available for productive use.

Land permanently removed from service and held for resale is recorded at the lower of cost and estimated net realizable value. Cost includes amounts for improvements to prepare the land for sale or servicing. Buildings permanently removed from service and held for resale cease to be amortized and are recorded at the lower of carrying value and estimated net realizable value. Tangible capital assets which meet the criteria for financial assets are reclassified as “assets held for sale” on the consolidated statement of financial position.

(i) Government transfers:

Government transfers, which include legislative grants, are recognized in the consolidated financial statements in the period in which events giving rise to the transfer occur, providing the transfers are authorized, any eligibility criteria have been met and reasonable estimates of the amount can be made.

Government transfers for capital are referred to as deferred capital contributions (DCC). Amounts are recognized into revenue as the liability is extinguished over the useful life of the asset.

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1. Significant accounting policies (continued):

(j) Investment income:

Investment income is reported as revenue in the period earned. When required by the funding government or related Act, investment income earned on externally restricted funds such as pupil accommodation, education development charges and special education forms part of the respective deferred revenue balances.

(k) Budget figures:

Budget figures have been provided for comparison purposes and have been derived from the budget approved by the Trustees. The budget approved by the Trustees is developed in accordance with the provincially mandated funding model for school boards and is used to manage program spending within the guidelines of the funding model.

(l) Use of estimates:

The preparation of consolidated financial statements in conformity with the basis of accounting described in Note 1(a) requires management to make estimates and assumptions that affect the reported amount of assets and liabilities and disclosure of contingent assets and liabilities at the date of the consolidated financial statements, and the reported amounts of revenues and expenditures during the year. Actual results could differ from these current estimates. These estimates are reviewed periodically and, as adjustments become necessary, they are reported in net expenditures in the periods in which they become known. Significant estimates include assumptions used in estimating the collectability of accounts receivable to determine the allowance for doubtful accounts, in estimating provisions for accrued liabilities and in performing actuarial valuations of employee future benefits liabilities.

2. Adoption of New Accounting Standard

On September 1, 2012, the Board adopted Public Sector Accounting Standard PS3510 – Tax Revenue. The standard was adopted retrospectively. The new standard provides guidance on the entities that are able to record tax revenue on their financial statements.

Under PS3510, only the entity that determines and sets the tax levy will record tax revenue in their financial statements. All other entities who receive revenue from taxes as transfers from the original taxing authority (the Province of Ontario) will record these amounts as grants in their financial statements.

As a result of adopting PS3510, the Board now records the tax revenue received from Municipalities as part of Provincial Legislative grants. The municipal tax revenue received in 2013 was $82,023,831 (2012 – $82,786,336).

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3. Accounts receivable:

Accounts receivable consists of the following:

2013 2012 Government of Canada $ 1,076,903 $ 481,512 Government of Ontario 3,906,296 2,743,024 Local governments 10,402,758 11,075,101 Other 1,390,939 1,890,628

$ 16,776,896 $ 16,190,265

4. Long-term receivable – Government of Ontario:

The Province of Ontario replaced variable capital funding with a one-time debt support grant in 2009-10. The Board received a one-time grant that recognizes capital debt as of August 31, 2010 that is supported by the existing capital programs. The Board will receive this grant in cash over the remaining term of the existing capital debt instruments. The Board may also receive yearly capital grants to support capital programs which would be reflected in this account receivable.

The Board has an account receivable from the Province of Ontario of $218,031,410 as at August 31, 2013 (2012 – $210,192,803) with respect to this capital grant.

5. Temporary borrowing:

To address operating requirements and to bridge capital expenditures, the Board has an operating line of credit and short-term loans.

The operating line of credit bears interest at the bank’s prime lending rate less 0.5%, is unsecured, is due on demand, and has a maximum limit of $27,726,028. As at August 31, 2013, the amount drawn under the operating line of credit was $26,950,000.

The short-term loans bear interest at rates that range from the bank’s prime lending rate less 0.5% to 2.8%, are unsecured, and are due on dates ranging from on demand to January 22, 2015. As at August 31, 2013, the Board has short-term loans of $75,251,527.

Within fiscal 2014, the Board will be requesting long-term financing through the OFA in the amount of $36,758,000.

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6. Deferred revenue:

Revenues received and that have been set aside for specific purposes by legislation, regulation or agreement are included in deferred revenue and reported on the consolidated statement of financial position.

Deferred revenue set-aside for specific purposes by legislation, regulation or agreement as at August 31, 2013 is comprised of:

Balance as Externally Revenue Transfer to Balance as at August 31, restricted recognized deferred at August 31

2012 revenue and in the capital 2013 investment period contributions

income Special education $ 157,561 $34,235,514 $(34,216,742) $ - $ 176,333 Proceeds of disposition 7,262,166 1,638 - (6,142,259) 1,121,545 Retrofit for child care - 640,000 - - 640,000 School renewal 1,800,051 3,402,022 (1,530,963) (3,671,110) - Other 1,267,088 26,681,206 (21,492,840) (4,548,066) 1,907,388 $ 10,486,866 $64,960,380 $(57,240,545) $(14,361,435) $ 3,845,266

7. Retirement and other employee future benefits:

2013 2012 Other Total Total

Retirement and other employee employee employee employee future Retirement future future future benefit liabilities benefits benefits benefits benefits Accrued employee future

benefit obligations at August 31 $ 4,585,486 $ 1,732,254 $ 6,317,740 $ 7,520,365

Less: Unamortized actuarial (gain)/loss at August 31 (188,419) - (188,419) - Employee future benefits liability

at August 31 $ 4,397,067 $ 1,732,254 $ 6,129,321 $ 7,520,365

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HALTON CATHOLIC DISTRICT SCHOOL BOARD Notes to Consolidated Financial Statements Year ended August 31, 2013

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7. Retirement and other employee future benefits (continued):

2013 2012 Other Total Total

Retirement and other employee employee employee employee future Retirement future future future benefit expenses benefits benefits benefits benefits Current year benefit cost $ (1,127,665) $ 436,543 $ (691,122) $ 2,760,266 Curtailment loss (gain) 621,000 (126,149) 494,851 (32,985,242) Interest on accrued benefit obligation 166,235 48,152 214,387 1,484,220 Employee future benefits

expenses $ (340,430) $ 358,546 $ 18,116 $(28,740,756) Total payments made during

the year $ 891,305 $ 517,855 $ 1,409,160 $ 4,676,815

Included in expenditures is $1,222,673 (2012 – $670,520) for amortization of the actuarial gain (loss). The unamortized actuarial gain is amortized over the expected average remaining service life. The actuarial gain for the year was $1,034,254 (2012 – $nil).

Plan changes:

In 2012, changes were made to the Board’s retirement gratuity plan, sick leave plan and retiree health, life and dental plan. As a result, employees eligible for a retirement gratuity will receive payout upon retirement based on their accumulated vested sick days under the plan, years of service and salary as of August 31, 2012. All accumulated non-vested sick days were eliminated as of September 1, 2012, and were replaced with a new short term leave and disability plan.

In 2013, further changes were made to the short term leave and disability plan. Under the new short term leave and disability plan, 11 unused sick leave days may be carried forward into the following year only, to be used to top-up benefits received under the short term leave and disability plan in that year. A new provision was established as of August 31, 2013 representing the expected usage of sick days that have been carried forward for benefit top-up in the following year.

Retirement life insurance and health care benefits have been grandfathered to existing retirees and employees who retired in 2012-13. Effective September 1, 2013, any new retiree accessing Retirement Life Insurance and Health Care Benefits will pay the full premiums for such benefits and will be included in a separate experience pool that is self-funded.

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7. Retirement and other employee future benefits (continued):

Retirement benefits:

(i) Ontario Teacher’s Pension Plan:

Teachers and related employee groups are eligible to be members of Ontario Teacher’s Pension Plan. Employer contributions for these employees are provided directly by the Province of Ontario. The pension costs and obligations related to this plan are the direct responsibility of the Province. Accordingly, no costs or liabilities related to this plan are included in the Board’s consolidated financial statements.

(ii) Ontario Municipal Employees Retirement System:

All non-teaching and support staff employees of the Board are eligible to be members of the Ontario Municipal Employees’ Retirement System (OMERS), a multi-employer pension plan. The plan provides defined pension benefits to employees based on their length of service and rates of pay. The Board contributions equal the employee contributions to the plan. During the year ended August 31, 2013, the Board contributed $3,937,550 (2012 - $3,481,587) to the plan. As this is a multi-employer pension plan, these contributions are the Board’s pension benefit expenses. No pension liability for this type of plan is included in the Board’s consolidated financial statements.

(iii) Retirement gratuities:

The Board provides retirement gratuities to certain groups of employees hired prior to specified dates. The Board provides these benefits through an unfunded defined benefit plan. The benefit costs and liabilities related to this plan are included in the Board’s consolidated financial statements. Prior to August 31, 2012, the amount of gratuities payable to eligible employees at retirement was based on their salary, accumulated sick days, and years of service at retirement. As a result of the plan change, the amount of the gratuities payable to eligible employees at retirement is now based on their salary, accumulated sick days, and years of service at August 31, 2012. The changes to the Board’s retirement gratuity plan resulted in a one-time increase to the Board’s obligation of $2,250,998 and a corresponding curtailment loss was reported in the consolidated statement of operations and accumulated surplus as at August 31, 2012.

(iv) Retirement life insurance and health care benefits:

The Board continues to provide life insurance, dental and health care benefits to certain employee groups after retirement until the members reach 65 years of age. The premiums are based on the Board experience and retirees’ premiums are subsidized by the board. The benefit costs and liabilities related to the plan are provided through an unfunded defined benefit plan and are included in the Board’s consolidated financial statements. Effective September 1, 2013, employees retiring on or after this date, will no longer qualify for board subsidized premiums or contributions. The changes to the Board’s retirement health, life and dental plans resulted in a one-time reduction to the Board’s obligation of $22,439,839 and a corresponding curtailment gain was reported in the consolidated statement of operations and accumulated surplus as at August 31, 2012.

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7. Retirement and other employee future benefits (continued):

Other employee future benefits:

(i) Workplace Safety and Insurance Board obligations:

The Board is a Schedule 2 employer under the Workplace Safety and Insurance Act and, as such, assumes responsibility for the payment of all claims to its injured workers under the Act. The Board does not fund these obligations in advance of payments made under the Act. The benefit costs and liabilities related to this plan are included in the Board’s financial statements.

Plan changes made in 2012 required school boards to provide salary top-up to a maximum of 4½ years for employees receiving payments from the Workplace Safety and Insurance Board, where previously negotiated collective agreements included such provision.

(ii) Long-term disability life insurance and health care benefits:

The Board provides life insurance, dental and health care benefits to employees on long-term disability leave. The Board is responsible for the payment of life insurance and the health care and dental premiums benefits under this plan. The Board provides these benefits through an unfunded defined benefit plan. The costs of salary compensation paid to employees on long-term disability leave are fully insured and not included in this plan.

(iii) Sick leave benefits:

As a result of the plan changes, the Board’s liability related to compensated absences from sick leave accumulations has been eliminated, resulting in a one-time reduction to the obligation of $12,796,401 and a corresponding curtailment gain was reported in the consolidated statement of operations and accumulated surplus as at August 31, 2012.

Sick leave top-up benefits:

As a result of new changes made in 2013 to the short term sick leave and disability plan, a maximum of 11 unused sick leave days from the current year may be carried forward into the following year only, to be used to top-up salary for illnesses paid through the short-term leave and disability plan in that year. The benefit costs expensed in the 2013 financial statements are $222,239 (2012 – $nil).

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7. Retirement and other employee future benefits (continued):

The accrued benefit obligations for employee future benefit plans as at August 31, 2013 are based on the most recent actuarial valuations completed for accounting purposes as at August 31, 2013. These valuations take into account the plan changes outlined above and the economic assumptions used in these valuations are the Board’s best estimates of expected rates of: 2013 2012 Inflation 2.0% 2.0% Wage and salary escalation 0% 0% Insurance and health care cost escalation 8.75% decreasing by 9% decreasing by ¼% each year to 4.0% ½% each year to 4.0% Dental cost escalation 4.75% decreasing by 6% decreasing by ¼% each year to 3.0% ½% each year to 3.0% Discount on accrued benefit obligations 3.4% 3.0%

8. Net long-term liabilities:

2013 2012 Amortizing debentures: OSBFC (2000) - A1, repayable in semi-annual installments of $221,000 plus interest at 7.2% per annum, maturing June 9, 2025 $ 15,241,595 $ 16,020,174 OSBFC (2001) - A3, repayable in semi-annual installments of $599,600 plus interest at 6.55% per annum, maturing October 19, 2026 44,625,660 46,633,744 OSBFC (2004) - A2, repayable in semi-annual installments of $47,300 plus interest at 5.8% per annum, maturing November 7, 2028 3,831,776 3,981,108 OSBFC (2007) - A1, repayable in semi-annual installments of $1,117,034 plus interest at 5.4% per annum, maturing June 25, 2032 27,665,455 28,486,959 OFA (2006), repayable in semi-annual installments of $23,381 plus interest at 4.6% per annum, maturing November 15, 2031 580,173 599,806 OFA (2008), repayable in semi-annual installments of $17,597 plus interest at 4.9% per annum, maturing March 3, 2033 442,762 455,779 OFA (2008), repayable in semi-annual installments of $26,107 plus interest at 4.8% per annum, maturing March 3, 2033 660,778 680,365 OFA (2009), repayable in semi-annual installments of $908,987 plus interest at 5.06% per annum, maturing March 13, 2034 23,232,269 23,850,652

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8. Net long-term liabilities (continued):

2013 2012 OFA (2009), repayable in semi-annual installments of $61,119 plus interest at 5.06% per annum, maturing March 13, 2034 1,562,101 1,603,680 OFA (2010), repayable in semi-annual installments of $738,166 plus interest at 5.23% per annum, maturing April 13, 2035 19,115,876 19,574,010 OFA (2011), repayable in semi- annual installments of $1,294,708, plus interest at 3.9% per annum, maturing September 19, 2025 25,123,378 26,676,367 Toronto-Dominion Bank (2010), repayable in monthly installments of $39,454 plus interest at 4.54% per annum, maturing September 21, 2019 - 2,863,425 OFA (2012), repayable in semi-annual installments of $357,767 plus interest at 3.564% per annum, maturing March 9, 2037 10,988,266 12,139,165 OFA (2011), repayable in semi-annual installments of $719,169 plus interest at 2.425% per annum, maturing November 15, 2021 11,419,779 11,720,258 184,489,868 195,285,492 Sinking fund debentures: OSBFC (2004) - A1, repayable in semi-annual installments of $26,300 plus interest at 5.3% per annum, maturing November 7, 2013 3,842,030 3,842,030 Less: Sinking fund assets (1,288,427) (1,261,208) 2,553,603 2,580,822 $ 187,043,471 $ 197,866,314

Principal payments relating to net debt of $187,043,471 are due as follows:

Principal and sinking fund

contributions Interest Total

2013/14 $ 10,891,424 $ 9,726,675 $ 20,618,099 2014/15 8,766,157 9,196,525 17,962,682 2015/16 9,218,561 8,744,121 17,962,682 2016/17 9,696,471 8,266,211 17,962,682 2017/18 10,201,416 7,761,266 17,962,682 Thereafter 138,269,442 49,776,077 188,045,519 $ 187,043,471 $ 93,470,875 $ 280,514,346

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8. Net long-term liabilities (continued):

Included in net long-term liabilities are outstanding sinking fund debentures of $3,842,030 (2012 - $3,842,030) secured by sinking fund assets with a carrying value of $1,288,427 (2012 - $1,261,208) which approximates market. Sinking fund assets are comprised of short-term notes and deposits, government and government guaranteed bonds and debentures.

9. Deferred capital contributions:

Deferred capital contributions include grants and contributions received that are used for the acquisition of tangible capital assets in accordance with Ontario Regulation 395/11 that have been expended by year end. The contributions are amortized into revenue over the life of the asset acquired.

2013 2012 Opening balance, September 1 $ 346,360,804 $ 329,732,765 Additions to deferred capital contributions 27,052,472 20,901,523 Transfer (to) from deferred revenue 14,361,435 7,200,246 Amortization of deferred capital contributions (11,718,015) (11,473,730) Ending balance, August 31 $ 376,056,696 $ 346,360,804

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10. Tangible capital assets: Year ended August 31, 2013

Cost Accumulated Amortization

Net book Net book

Balance at Additions Balance at Balance at Disposals Balance at value value

August 31, and August 31, August 31, and August 31, August 31, August 31,

2012 transfers Disposals 2013 2012 Amortization write offs 2013 2013 2012

Land $ 106,556,032 $ 10,722,573 $ - $ 117,278,605 $ - $ - $ - $ - $ 117,278,605 $ 106,556,032

Land improvements 19,204,116 262,209 - 19,466,325 3,204,807 1,315,407 - 4,520,214 14,946,111 15,999,309

Buildings 417,024,464 36,105,082 - 453,129,546 89,360,586 10,593,949 - 99,954,535 353,175,011 327,663,878

Construction in progress 39,657,768 5,054,950 - 44,712,718 - - - - 44,712,718 39,657,768

Furniture and equipment 8,339,261 1,531,931 906,292 8,964,900 3,686,556 874,965 906,292 3,655,229 5,309,671 4,652,705

Computer hardware 2,241,441 850,619 416,538 2,675,522 1,017,056 491,697 416,538 1,092,215 1,583,307 1,224,385

Computer software 945,181 404,342 141,213 1,208,310 448,400 215,349 141,213 522,536 685,774 496,781

Vehicles 122,245 - - 122,245 84,254 12,872 - 97,126 25,119 37,991

Pre-acquisition costs (PAC) 304,844 (116,282) - 188,562 - - - - 188,562 304,844

Leasehold Improvements 1,928,336 - - 1,928,336 1,557,200 49,485 - 1,606,685 321,651 371,136

$ 596,323,688 $ 54,815,424 $ 1,464,043 $ 649,675,069 $ 99,358,859 $ 13,553,724 $ 1,464,043 $ 111,448,540 $ 538,226,529 $ 496,964,829

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10. Tangible capital assets (continued):

(a) Assets Under Construction:

Assets under construction having a value of $44,712,718 (2012 - $39,657,768) have not been amortized. Amortization of these assets will commence when the asset is put into service.

(b) Write-down of Tangible Capital Assets:

The write-down of tangible capital assets during the year was $nil (2012 – $nil).

(c) Asset inventories for resale (assets permanently removed from service):

The Board has identified no land or building properties that qualify as “assets permanently removed from service”.

11. Accumulated surplus:

Accumulated surplus consists of the following:

2013 2012 Non-designated surplus $ 1,079,707 $ 606,533 Amounts restricted for future use of the Board: Working funds 105,718 105,718

Student success 238,427 73,947 School budgets 1,218,722 399,649 School renewal program 2,475,033 3,173,200 Committed capital projects 7,136,670 6,991,749 11,174,570 10,744,263

Amounts to be recovered: Employee future benefit (6,245,134) (7,520,365) Interest accrual (2,895,410) (3,013,794) (9,140,544) (10,534,159)

Other: School generated funds 3,286,961 2,780,381 Revenues recognized for land 72,812,302 69,132,971 Committed sinking fund interest earned 3,456,113 3,600,720 79,555,376 75,514,072

Balance, end of year $ 82,669,109 $ 76,330,709

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12. Expenditures by object:

The following is a summary of the current expenditures reported on the Consolidated Statement of Operations by object:

2013 2013 2012

Budget Actual Actual Note 1 (k)

Salary and wages $ 213,722,154 $ 217,915,681 $ 213,510,085 Employee benefits* 33,376,088 31,446,973 (1,359,378) Staff development 963,848 798,983 1,469,989 Supplies and services 32,421,291 32,101,345 32,034,189 Interest 10,460,860 10,410,126 10,534,549 Rental expenditures 2,563,034 2,398,097 2,837,453 Fees and contract services 11,620,646 11,381,511 10,880,703 Other 678,253 1,481,618 1,181,153 Amortization of tangible capital assets 13,950,000 13,553,724 13,330,309 $ 319,756,174 $ 321,488,058 $ 284,419,052

* Employee benefits expenditure in 2012 are reported net of the curtailment gain of $22,439,839 related to retirement and other employee future benefits (note 7).

13. Debt charges:

The expenditure for debt charges includes principal, sinking fund contributions and interest payments as follows:

2012-13 2011-12 Principal payments on long-term liabilities including

contributions to sinking funds net of interest earned on sinking funds $ 10,822,843 $ 7,504,037 Interest payments on long-term liabilities 10,528,507 10,860,705 $ 21,351,350 $ 18,364,742

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14. Partnership in Halton Student Transportation Services:

On September 1, 2007, the Board entered into an agreement with Halton District School Board, Le Conseil scolaire de district Catholique due Centre-Sud and Le Conseil scolaire de district due Centre-Sud-Ouest to provide common administration of student transportation services. On February 10, 2009, Service de Transport des Eleves de Halton/Halton Student Transportation Services (“HSTS”) was incorporated under the Corporations Act of Ontario. A revised agreement dated April 17, 2009 was created in an effort to increase delivery efficiency and cost effectiveness of student transportation for each of the School Boards. Each Board participates in the shared costs associated with this service for the transportation of their respective students through HSTS.

Effective September 1, 2013, two school boards have left the partnership and the partnership is supplying services exclusively to Halton District School Board and the Board.

This entity is proportionately consolidated in the Board’s consolidated financial statements whereby the Board’s pro-rata share of assets, liabilities, revenues and expenditures of the consortium are included in the Board’s consolidated financial statements. Inter-organizational transactions and balances have been eliminated.

The following provides condensed financial information:

2013 2012 Total Board Portion Total Board Portion Financial Position:

Financial assets $ 428,457 $ 128,567 $ 611,915 $ 174,877 Financial liabilities (565,992) (169,837) (796,694) (227,684) Non-financial assets 138,295 41,498 185,539 53,025

Accumulated surplus $ 760 $ 228 $ 760 $ 218 Operations:

Revenues $ 21,556,310 $ 6,468,390 $ 21,523,884 $ 6,151,235 Expenses 21,556,310 6,468,390 21,523,884 6,151,235

Annual surplus $ - $ - $ - $ -

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15. Ontario School Board Insurance Exchange (OSBIE):

The school board is a member of the Ontario School Board Insurance Exchange (OSBIE), a reciprocal insurance company licensed under the Insurance Act. OSBIE insures general public liability, property damage and certain other risks. Liability insurance is available to a maximum of $24,000,000 per occurrence.

The ultimate premiums over a one year period are based on the reciprocal’s and the Board’s actual claims experience. Periodically, the Board may receive a refund or be asked to pay an additional premium based on its pro rata share of claims experience. The current one year term expires January 1, 2014.

16. Contractual obligations and contingent liabilities:

(i) The Board has obligations under operating leases that require annual lease payments in the following amounts:

2013/14 $ 3,017,304 2014/15 3,039,284 2015/16 3,061,221 2016/17 3,086,920 2017/18 3,113,217

(ii) The Board was contingently liable under letters of credit issued to municipalities with respect to construction projects in the amount of $2,201,971.

(iii) The nature of the Board activities is such that there is usually litigation pending or in the prospect at any time. With respect to claims at August 31, 2013, management believes that the Board has valid defenses and appropriate insurance coverage in place. In the event claims are successful, management believes that such claims are not expected to have a material effect on the Board’s financial position.

(iv) The Board, in the normal course of business, enters into commodities contracts, in order to fix the price of commodities to be acquired in the future. The Board has entered into these contracts in conjunction with two consortiums which includes other school boards.

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17. Budget data:

The budget data presented in these consolidated financial statements is based upon the 2013 budgets approved by the Board on June 19, 2012.

18. Repayment of “55 School Board Trust” funding:

On June 1, 2003, the Board received $635,000 from The 55 School Board Trust for its capital related debt eligible for provincial funding support pursuant to a 30-year agreement it entered into with the trust. The 55 School Board Trust was created to refinance the outstanding not permanently financed (NPF) debt of participating boards who are beneficiaries of the trust. Under the terms of the agreement, The 55 School Board Trust repaid the Board’s debt in consideration for the assignment by the Board to the trust of future provincial grants payable to the Board in respect of the NPF debt.

As a result of the above agreement, the liability in respect of the NPF debt is not reflected in the Board’s financial position.

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12/13/13 11:56 AM

Date (2013) Completed Item Description of Activity

March 27th Ministry Memorandum 2013:B5 Established Financial Statements due date of November 15, 2013April 5th Ministry Memorandum 2013:SB08 March 31, 2013 Financial Reporting Requirements (Seven-Month Report - Sept. 2012 to March 2013)April 15th Ministry Memorandum 2013:SB11 2013-2014 EstimatesJune 3rd Ministry Memorandum 2013:SB08 Seven-Month Report (Sept. 2012 to March 2013) Submitted to the MinistryJune 4th Ministry Memorandum 2013:SB08 Seven-Month Report (Sept. 2012 to March 2013) Submitted to the BoardJuly 15th Ministry Memorandum 2013:SB21 2012-13 Enrolment Confirmation for Financial Statement Purposes

August 27th Business Services Memorandum #7 (13/14) Year-End Procedures Memorandum sent to all schools and departments August 27th Business Services Memorandum #8 (13/14) Year-End Rollover Procedures and Training Information for School Generated Funds sent to the schools August 27th Business Services Memorandum #9 (13/14) School Generated Funds Audit 2011-2012 (sent to all Principals)August 27th Ministry Memorandum 2013:SB21 HCDSB email to Ministry Finance officer that EFIS/OnSIS Enrolment Data is ready for reviewAugust 27th Ministry Memorandum 2013:SB21 EFIS Enrolment Verification Report locked by Ministry Finance Officer and general queries receivedAugust 30th Ministry Memorandum 2013:SB21 HCDSB response to general enrolment queries received from Ministry Finance Officer

September 9th Ministry Memorandum 2013:SB26 Release of Ministry Financial Statement Forms (EFIS) and TCA/CAPT InformationSeptember 9th KPMG Interim Audit Field Work Process analysis, control testing, documentation review and confirmations sent out (during this week)September 9th Annual Audit Plan from KPMG To the Audit Committee (with this schedule and Ministry Memorandum 2013:SB26 included)September 9th Business Services Memorandum #10 (13/14) Bank Account & Fraud Inquiry (sent to all Superintendents and Central Office Administrators)September 13th Ministry Memorandum 2013:SB21 Ministry Finance Officer email to HCDSB - notice of final enrolment data load from OnSIS to EFISSeptember 17th Annual Audit Plan from KPMG To the Board (with this schedule and Ministry Memorandum 2013:SB26 included)September 23rd Annual Ministry Information Sessions Financial Statement In-Service (external auditors)September 23rd Annual Ministry Information Sessions Financial Statement In-Service (school board finance personnel)

October 7th KPMG Year-End Audit Field Work Individual school and enrolment audits (during this week) - Four schools selected randomlyOctober 14th KPMG Year-End Audit Field Work Individual school and enrolment audits (during this week) - Four schools selected randomlyOctober 14th KPMG Year-End Audit Field Work KPMG staff on site during this weekOctober 21st KPMG Year-End Audit Field Work KPMG staff on site during this weekNovember 8th SBCI Draft Report-Employee Future Benefits Draft SBCI actuarial valuation report of employee future benefits

November 20th SBCI Final Report-Employee Future Benefits Final SBCI actuarial valuation report on employee future benefitsDecember 2nd KPMG Year-End Audit Field Work KPMG staff on site during this weekDecember 9th KPMG Year-End Audit Field Work KPMG staff on site during this weekDecember 10th KPMG Year-End Audit Field Work Finance Staff Meeting with KPMG to review Draft Audited Financial Statements and Audit Findings December 17th Ministry Memorandum 2013:SB26 Activation of completed EFIS Forms by Superintendent of BusinessDecember 17th Draft Audited Financial Statements Audit Committee Approval and Presentation of Audit Findings Report December 17th Draft Audited Financial Statements Board ApprovalDecember 18th Ministry Memorandum 2013:SB26 Submission of Ministry Financial Statement Forms (EFIS) & Final Audited Financial Statements (signed)December 20th Final Audited Financial Statements Place on Board's Public Website and Staffnet (signed)December 20th Final Audited Financial Statements Publish notice in local newspapers [in accordance with Section 252(2) of the Education Act]January 20th Management Letter Present Management Letter points at Admin CouncilJanuary 31th Management Letter Management Letter points sent to all Principals/Vice-Principals (by this date)January 31th Management Letter Send the specific management letter points to the four selected schools and respective superintendent January 31th Management Letter Send the management letter with management responses to the Audit Committee (by this date)January 31th Ministry Memorandum 2013:SB26 Submission of completed Capital Analysis and Planning Template (CAPT) to the Ministry

Halton Catholic District School Board2012-13 Year-End Schedule

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2013-14 Revised Budget Estimates (Preliminary) Page 1 of 6

Regular Board Meeting December 17, 2013

STAFF REPORT ITEM 8.3

2013-14 REVISED BUDGET ESTIMATES (PRELIMINARY)

PURPOSE: To provide the Board with the 2013-14 Revised Budget Estimates (Preliminary) for approval. BACKGROUND INFORMATION: The following information regarding the Board’s budget process was previously provided to Trustees:

1. Information Report 10.6 - November 19, 2013 Regular Board Meeting - Update on Financial Reporting to the Ministry of Education

2. Action Report 9.4 – June 18, 2013 Regular Board Meeting – 2013-14 Budget Estimates (Final)

3. Staff Report 9.1 – June 4, 2013 Regular Board Meeting – 2013-14 Budget Estimates (Draft)

4. Staff Report 9.3 – May 21, 2013 Regular Board Meeting – 2013-14 Budget Estimates Update

5. Staff Report 9.1 – May 7, 2013 Regular Board Meeting – 2013-14 Budget Estimates Update

6. Information Report 10.7 – April 16, 2013 Regular Board Meeting – Release of 2013-14 Grant for Student Needs (GSN)

7. Staff Report 9.1 – February 19, 2013 Regular Board Meeting – 2013-14 Budget Schedule and Budget Objectives

COMMENTS: 1. GENERAL (APPENDICES A-1, A-2, E, F, G AND H)

At the June 18, 2013 Regular Board meeting, the Board approved the 2013-14 Budget of approximately $331 million. The Revised Budget Estimates were due to the Ministry on December 13, 2013. As the attached Revised Budget Estimates Schedule (Appendix H) indicates, the Revised Budget Estimates will be submitted to the Ministry on December 18, 2013, after their approval by the Board. This has been communicated to the Ministry.

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2013-14 Revised Budget Estimates (Preliminary) Page 2 of 6

The following table illustrates the high level changes between revenues and expenditures between Original Budget Estimates and Revised Budget Estimates: 2013-14 Original

Budget Estimates

2013-14 Revised Budget

Estimates Revenues $330.4 million $333.4 million Expenditures $330.7 million $334.1 million Operating Surplus / (Deficit) ($0.3) million ($0.7) million Net Transfer from Student Success Reserve and School Activities Reserve

- ($1.4) million

Net Transfer to Pupil Accommodation Grant Reserve $0.5 million - Net Transfer from Committed Capital Projects ($0.1) million ($0.1) million Transfer from Committed Sinking Fund ($0.1) million ($0.2) million Total Accumulated Surplus/(Deficit) Available for Compliance (In-Year)

- ($2.4) million

Appendices A-1, A-2 and E outline a summary of changes from the 2013-14 Original Budget Estimates to the 2013-14 Revised Budget Estimates.

Total revenues are estimated to increase by $900,000 due to the conditional funding to be received from the province to support increasing costs incurred as a result of changes in the labour framework. The following is excerpted from a Ministry email received on December 3, 2013: “Conditional Labour enhancements (other than the teachers’ unpaid days) The Ministry is still in the process of reviewing the board’s files for the conditional funding allocations (maternity leave, sick leave and the principals & vice-principals unpaid days) and is anticipating having all the table amounts finalized by the end of the calendar year. Even though these allocations (revenues) are not currently included in the 2013-14 Revised Estimates EFIS package, the Boards are still required to budget for these expenditures. These amounts have not been finalized; however boards should not accrue for the revenue on Schedule 9. Once the reviews have been completed, the Ministry will populate all the Boards 2013-14 Revised Estimate files in early 2014 with the finalized amounts. If the Board’s Revised Estimates submission is showing non-compliant because of the missing allocations, the Board would not be required to come forward with a deficit approval. The Board would only need to advise their Financial Analyst prior to their submission. EPO Funding Supports for Labour Implementation As per memorandum 2013: SB30, EPO funding was to be flowed to Boards in December 2013 pending receipt of the required documentation. As the review process will not be finalized until the end of the calendar year, funding will not be flowed until early 2014.”

Refer to Appendix G for details on conditional funding allocations and table amounts already communicated to the Board. Factoring in the estimated additional conditional funding allocation to be received, the in-year “Available for Compliance” Deficit will be $1.5 million (see Appendix F). This represents approximately half of the $2.8 million allowable in-year deficit (calculated as 1% of the Operating Allocation to be Used in the Compliance Calculation) and less than 0.5% of the total Revised Budget Estimates.

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2013-14 Revised Budget Estimates (Preliminary) Page 3 of 6

The last financial reports approved by the Board for the 2012-13 year and the 2013-14 year are the Revised Budget Estimates and the Original Budget Estimates, respectively. Below is an analysis of the Total Accumulated Surplus/(Deficit) Available for Compliance for the last two years, incorporating the estimated additional conditional funding allocation of $900,000 to be included in the 2013-14 Revised Budget Estimates (Final) in January 2014.

Total Accumulated Surplus/(Deficit) Available for Compliance

2012-13 In-Year Surplus/(Deficit)

2013-14 In-Year Surplus/(Deficit)

Estimated Closing Surplus Balance at

August 31, 2014 Revised Budget Estimates

($1 million) Original Budget Estimates

$0 $13.9 million

Financial Statements

$800,000 Revised Estimates ($1.5 million) $14.2 million

Total Change $1.8 million Total Change ($1.5 million) $300,000

As outlined in the table above, the estimated Total Accumulated Surplus/(Deficit) Available for Compliance in the 2013-14 Revised Budget Estimates is $300,000 higher than in the 2013-14 Original Budget Estimates. The Revised Budget is an important update to the Original Budget Estimates, and as such supersedes it. The monthly budget reports presented to the Board will now compare actual expenditures and commitments to the Revised Budget.

2. OPERATING REVENUE PROJECTIONS (APPENDICES A-1, A-3 AND F) The Education Finance Information System (EFIS) forms have been used to calculate the provincial allocation. There has been an increase in the Grants for Student Needs (GSN) of approximately $1.7 million as a result of higher enrolment; however this has been offset by a decrease in the Qualification & Experience (Q&E) grant of $2.5 million. All other factors considered, the provincial allocation has decreased by approximately $1 million from the Original Budget Estimates (see Appendix A-1). Other Provincial Grants have increased by approximately $1.4 million due to grants received subsequent to preparing the Original Budget Estimates. These other provincial grants result in corresponding increases in expenditures. See Appendix A-3 for a list of Other Provincial Grants. As outlined in the Ministry email received on December 3, 2013 (referenced above in the General section), Other Provincial Grants also include an increase of approximately $522,000 to cover for the balance of one paid day for teachers (which is the total cost of one day of $832,000 less estimated savings of $310,000 from the Voluntary Leave of Absence Program (VLAP) and Early Retirement Incentive Plan (ERIP)). Other operating revenue (excluding EDC) has increased by approximately $715,000 mostly due to the increase in secondment recoveries and tuition fees. EDC revenue has decreased by $500,000 to better reflect the actual revenue expected in 2013-14. Refer to Appendix E for a summary of changes from the 2013-14 Original Budget Estimates to the 2013-14 Revised Budget Estimates. As presented in the 2012-13 Audited Financial Statements report at the December 17, 2013 Regular Board Meeting, the Board had $1,079,708 in Operating Accumulated Surplus at the end of 2012-13. Appendix A-1 shows an Operating Deficit of $638,628 for 2013-14. The Operating Accumulated Surplus at the end of 2013-14 is expected to be $441,080.

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Factoring in the estimated additional conditional funding of $900,000 to be received, the 2013-14 Operating Surplus is expected to be $261,372 and the Operating Accumulated Surplus at the end of 2013-14 is expected be $1,341,080 (see Appendix F for details).

3. OPERATING EXPENDITURE PROJECTIONS (APPENDICES A-2 & D) The operating expenditure projections have increased approximately $4.7 million from the 2013-14 Original Budget Estimates. In part, this was due to $1.4 million in additional provincial grants which have an offsetting expenditure. Further, the salary and benefit costs have increased from the Original Budget Estimates by $2.6 million to reflect projected grid movement, higher sick leave and maternity leave costs and increased enrolment. Incorporated in the salary and benefits budget is a reduction for two unpaid days for teaching staff, as opposed to one unpaid day included in the Original Budget Estimates. The salary component was estimated using the staff complement at October 31, 2013, while the benefit costs have been increased to reflect actual costs incurred in the 2012-13 year. Operating expenditures include a salary component (approximately 85.8%) and a non-salary component (approximately 14.2%). The operating expenditure projections total $299.2 million, comprised of $227.3 million for classroom expenditures, $44.8 million for non-classroom and $27.1 million for school operations and maintenance. For the non-salary, non-benefit component, expenses have increased by $2.1 million from the 2013-14 Original Budget Estimates, mainly due to $540,000 increase in Professional Development expenditures, $1.8 million increase in Supplies and Services expenditures and a net of $265,000 decrease in Fees and Contractuals, mainly due to transportation efficiencies. These expenditure increases are in part offset by a corresponding increase in revenue (the non-salary, non-benefit portion of $1.4 million increase in other provincial grants, as outlined in section 2. Operating Revenue Projections) and a transfer from reserves (i.e. roll-over of school and student success budgets of $1.4 million).

4. CAPITAL BUDGET (APPENDIX B)

Appendix B shows the estimated capital spending in 2013-14 for approved projects and the funding sources for these projects. The estimated expenditures are $40.6 million (school construction and site purchases).

5. ENROLMENT (APPENDIX C) The provincial funding allocation is based on estimated enrolment. Elementary and Secondary enrolment is based on Full-Time Equivalent (FTE) enrolment for October 31st and March 31st. These two fixed-in-time FTE enrolment values are combined to produce the annualized Average Daily Enrolment (ADE).

The enrolment used in the Revised Budget Estimates has been updated to reflect the actual enrolment on October 31, 2013. As a result, the revised projected ADE of 18,959.75 elementary students is 4.1% higher than the elementary enrolment of 18,867.50 used in the Original Budget Estimates. An ADE of 9,968.8 has been estimated for secondary students, which is a 0.8% increase from the 9,891.5 used in the Original Budget Estimates. This results in an overall enrolment of 28,928.55 which is an increase of 0.6% over the Original Budget Estimates and a 1.06% increase over the 2012-13 Actual ADE.

6. ENVELOPING AND FLEXIBILITY Education funding recognizes that school boards need flexibility to decide how best to allocate resources within their budgets. At the same time, there are restrictions on how school boards may use certain components of their allocation. Limitations are detailed below:

• Budgets must be balanced

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2013-14 Revised Budget Estimates (Preliminary) Page 5 of 6

• Class size targets are to be met

• The Special Education Grant is limited to special education expenditures

• The School Renewal Allocation is limited to capital renewal expenditures

• Capital funding is to be used for approved capital projects

• The Temporary Accommodation Allocation is to be used for portable moves, leases, and purchases, as well as lease costs for permanent instructional space

• The School Condition Improvement Allocation is to be used for renewal expenditures that are capitalized

• School Board Administration and Governance spending shall not exceed the grant allocation (excluding internal audit)

• A portion of GSN funding is to be used first for minor tangible capital assets (furniture and equipment that is capitalized), and

• New Teacher Induction Program (NTIP) funding is to be used for eligible NTIP expenditures which are required to meet NTIP program requirements.

School boards continue to be accountable for how they use all the revenue that they receive from education funding grants, including the revenue that they can use flexibly.

7. MONTHLY BUDGET REPORTS (APPENDICES A-1 & A-2)

The Schedules “Revenue – Operating Fund” (Appendix A-1) and “Expenditures – Operating Fund” (Appendix A-2) have a column showing the 2013-14 received/spent to November 30, 2013. The amounts to November 30, 2013 are compared to the Revised Budget Estimates to show the percentage received/spent. At November 30, 2013, we are a quarter of the way through the fiscal year or three tenths of the way through the academic year. Therefore, we would expect the percentage received/spent to be between 25% and 30%. This is the case for both revenues and expenditures. Therefore, the 2013-14 fiscal year-to-date figures appear reasonable. As in prior years, Board staff will continue to produce this report on a monthly basis starting in January 2014 and show comparative year-to-date percentage received/spent in 2012-13, as a guide.

CONCLUSION:

The Revised Budget Estimates reflect the projected funding and proposed expenditure needs for 2013-14 based on the best information currently available. The 2013-14 Revised Budget Estimates reflect a compliant budget. The Board will have approximately $1,341,080 remaining in the Operating Accumulated Surplus at the end of 2013-14, after incorporating the estimated additional conditional funding to be received (See Appendix F). Business Services staff in conjunction with Administrative Council will undertake the following exercises in an effort to bring the 2013-14 Revised Budget Estimates from a compliant position to a balanced one:

• Conduct an analysis of the Q&E grant calculation, in consultation with the Ministry, in order

to identify factors leading to material swings in the grant from year to year and within the reporting cycles of the same year.

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2013-14 Revised Budget Estimates (Preliminary) Page 6 of 6

• Review the enrolment projections for the March 31 2014 count date, including a review of actual FDK enrolment and number of classes against the funded amount.

• Conduct a detailed review of staffing FTE’s, salaries and benefits estimated budgets by school and department.

• Review other (non-salary/non-benefit) expenditures in order to identify areas of potential budget reductions.

• Conduct an analysis, in cooperation with the Ministry, of the difference between the depreciation of tangible capital assets (TCA) and amortization of deferred capital contributions (DCC), which is due to the “unsupported” renewal capital spending as deemed by the Ministry, and the related debenture financing. This difference directly impacts the Total Accumulated Surplus/(Deficit) Available for Compliance of the Board.

An update report will be provided to the Board on January 21, 2014, upon receipt of the additional conditional funding and the updated results of the review and analysis noted above. It is expected that there will be ongoing budget challenges in the 2013-14 fiscal year. Business Services staff, in conjunction with Administrative Council, will continue to monitor expenditures closely and will consider the necessity of expenditure freeze to supplement the actions noted above.

RECOMMENDATION:

RESOLUTION Moved by: Seconded by:

RESOLVED, that the Board approve the 2013-14 Revised Budget Estimates (Preliminary) in the amount of $334,078,227.

REPORT PREPARED BY: F. GIBSON MANAGER OF BUDGET AND ACCOUNTING SERVICES REPORT REVIEWED BY: R. NEGOI SENIOR ADMINISTRATOR, FINANCIAL SERVICES REPORT SUBMITTED BY: P. MCMAHON SUPERINTENDENT OF BUSINESS AND TREASURER OF THE BOARD REPORT APPROVED BY: P. DAWSON DIRECTOR OF EDUCATION AND SECRETARY OF THE BOARD

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Halton Catholic District School BoardRevenue

2013-14 Revised Estimates

Appendix A-1

2013-14 2013-14 2013-14 2013-14 2012-13 2011-12Revised Revenues and OriginalBudget Receipts Remaining Pct Budget Actuals Actuals

Estimates Nov.30/13 Balance Received Estimates(in PSAB Format) (in PSAB Format) (in PSAB Format) (in PSAB Format) (in PSAB Format) (in PSAB Format)

OPERATING REVENUEProvince of OntarioLegislative Grants 202,622,415 63,756,260 138,866,155 31.5% 203,633,889 200,201,646 199,050,075 Transfer from Classroom Reserve - - - - - 1,800,050 - Municipal Taxes 84,485,020 10,979,957 73,505,063 13.0% 84,485,020 82,023,831 82,786,335

287,107,435 74,736,217 212,371,218 26.0% 288,118,909 284,025,527 281,836,410 Other Provincial GrantsPrior Year Grant Adjustment - Operating - - - - - (212,944) 11,534 Other Provincial Grants 17,067,800 8,845,375 8,222,425 51.8% 15,664,117 11,969,729 6,647,747

17,067,800 8,845,375 8,222,425 51.8% 15,664,117 11,756,785 6,659,281 Other Revenue Government of Canada 1,769,662 163,431 1,606,231 9.2% 1,769,662 1,724,758 1,794,188 Tuition Fees 648,500 556,107 92,393 85.8% 538,500 510,171 356,048 Use of Schools/Rentals 561,000 559,003 1,997 99.6% 461,000 508,236 370,604 Cafeteria, Vending, Uniform and OCAS Revenue - 3,865 (3,865) - - 30,667 21,315 Interest Revenue 10,000 299 9,701 3.0% 10,000 11,572 110,525 Interest Revenue on Capital 25,999 25,999 - 100.0% - (25,336) 199,713 Donation Revenue - - - - - 8,309 22,891 Miscellaneous Recoveries 19,728 21,133 (1,405) - - 147,180 242,343 Recoveries - Secondments 1,048,315 62,837 985,478 6.0% 605,920 938,190 928,469 Miscellaneous Revenue 282,885 330,255 (47,370) 116.7% 266,000 1,334,248 1,183,653 EDC Revenue 4,500,000 596,088 3,903,912 - 5,000,000 3,679,331 6,330,132

8,866,089 2,319,017 6,547,072 26.2% 8,651,082 8,867,327 11,559,880

School Generated Funds Revenue 11,000,000 - 11,000,000 0.0% 11,000,000 11,458,810 11,728,125

Amortization of Deferred Capital Contribution 12,763,698 3,190,925 9,572,774 25.0% 13,562,759 11,718,015 11,550,397

Total Operating Revenue 336,805,022 89,091,534 247,713,489 26.5% 336,996,867 327,826,464 323,334,093

Avaialable for Compliance(Surplus) Deficit - Operating 638,628 - 638,628 0.0% 295,663 (473,173) (268,234) Available for Compliance - Transfer from (to) Internally Restricted Reserve (net) Note #1 1,782,389 1,457,149 325,240 81.8% (295,663) (285,700) 479,626 Total Available for Compliance (Surplus) Deficit 2,421,017 1,457,149 963,868 60.2% - (758,873) 211,392 Unavailable for ComplianceUnavailable for Compliance (PSAB Adjustments) (189,593) - (189,593) 0.0% (774,172) (118,384) (326,156) Change in Employee Future Benefits (458,219) - (458,219) 0.0% (540,044) (1,275,233) (31,820,828) Unavailable for Compliance (Increase) Decrease in School Generated Funds - - - - - (506,580) (649,316) Revenues Recognized for Land (4,500,000) (596,088) (3,903,912) - (5,000,000) (3,679,331) (6,330,132) Total Unavailable for Complainace (Surplus) (5,147,812) (596,088) (4,551,724) 11.6% (6,314,216) (5,579,528) (39,126,432)

Total Annual (Surplus) Deficit (2,726,795) 861,061 (3,587,856) -31.6% (6,314,216) (6,338,401) (38,915,040)

Total Revenue After PSAB Adjustments 334,078,227$ 89,952,595$ 244,125,633$ 26.9% 330,682,651$ 321,488,062$ 284,419,053$

Note #1Transfer from Working Funds Reserve (Port-A-Pac Lease) - - - - 248,751 Net Transfer (to) from the LEIP Reserve (From School Operations) - - - - 51,289 Net Transfer (to) from Student Success Reserve and School Activities Reserve 1,457,149 1,457,149 - (983,553) 1,065,528 Net Transfer (to) from the PAG Reserve - - (527,667) 698,167 5,991,892

Net Transfer (to) from Committed Capital Projects 180,633 180,633 87,397 (144,921) (6,991,749) Net Transfer (to) from Committed Sinking Fund 144,607 144,607 144,607 144,607 113,916

1,782,389$ 1,457,149$ 325,240$ (295,663)$ (285,700)$ 479,627$

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Halton Catholic District School BoardExpenditures

2013-14 Revised Estimates

Appendix A-2

2013-14 2013-14 2013-14 2013-14 2012-13 2011-12Revised Expenses and OriginalBudget Commitments Remaining Pct Budget Actuals Actuals

Estimates Nov.30/13 Balance Spent Estimates(in PSAB Format) (in PSAB Format) (in PSAB Format) (in PSAB Format) (in PSAB Format) (in PSAB Format)

Classroom Instruction Classroom Teachers 171,269,964 48,938,012 122,331,952 28.6% 170,547,416 168,140,169 163,862,419 Supply Teachers 8,721,800 2,164,188 6,557,612 24.8% 8,492,240 5,623,261 4,352,219 Teacher Assistants 18,284,029 5,241,288 13,042,741 28.7% 17,959,200 18,790,147 17,701,468 Textbooks & Classroom Supplies 9,296,355 2,048,822 7,247,533 22.0% 7,809,399 5,623,968 6,893,677 Computers 1,489,465 1,209,843 279,622 81.2% 1,456,234 1,812,373 1,512,396 Professionals, Paraprofessionals & Technical 10,298,568 2,455,985 7,842,583 23.8% 9,861,064 9,282,552 9,259,732 Library and Guidance 5,402,987 1,316,043 4,086,944 24.4% 5,014,410 5,111,690 5,099,575 Staff Development 2,532,116 640,186 1,891,930 25.3% 2,164,991 2,351,164 2,987,877 Subtotal Classroom Instruction 227,295,284 64,014,367 163,280,917 28.2% 223,304,954 216,735,324 211,669,362

Non Classroom - School Support ServicesSchool Administration 19,048,913 4,795,533 14,253,380 25.2% 18,194,813 19,018,356 18,393,531 Teacher Consultants 2,689,631 754,231 1,935,400 28.0% 3,113,901 2,830,790 2,860,816 Continuing Education 6,073,531 1,514,464 4,559,067 24.9% 6,504,167 6,447,317 6,422,416 Subtotal School Support Services 27,812,075 7,064,228 20,747,847 25.4% 27,812,881 28,296,462 27,676,763

Recoverable Expenses 1,048,315 265,845 782,470 25.4% 605,920 938,190 928,469

Other Non ClassroomBoard Administration 9,443,471 2,379,115 7,064,356 25.2% 8,931,246 8,888,982 8,882,961 Transportation 6,479,246 1,619,812 4,859,435 25.0% 7,018,618 6,468,390 6,151,235 Subtotal Other Non Classroom 15,922,717 3,998,927 11,923,790 25.1% 15,949,864 15,357,372 15,034,196

Pupil Accommodation School Operations and Maintenance 26,097,883 9,644,109 16,453,774 37.0% 25,820,770 25,440,964 24,795,358 School Renewal Projects - - - - - - - ALC and Portable Leases 1,044,000 963,180 80,820 - 1,044,000 1,031,527 1,144,693 Debt Charges 47,375 - 47,375 - 47,375 47,375 47,375 Other Debenture Payments 9,726,674 4,222,688 5,503,986 43.4% 9,833,179 10,528,510 10,860,705 Subtotal Pupil Accommodations 36,915,932 14,829,977 22,085,955 40.2% 36,745,324 37,048,377 36,848,131

School Generated Funds Expenditures 11,000,000 - 11,000,000 0.0% 11,000,000 10,952,230 11,078,809

Amortization Expenditure 14,731,716 3,682,929 11,048,787 25.0% 15,453,301 13,553,724 13,330,308

Total Expenditures Before PSAB adjustments 334,726,039$ 93,856,273$ 240,869,766$ 28.0% 330,872,244$ 322,881,679$ 316,566,038$

PSAB AdjustmentsIncrease (Decrease) in Employee future Benefits (458,219) - (458,219) - (1,275,233) (31,820,828) (Decrease) in Accrued Interest on Debenture (189,593) - (189,593) (189,593) (118,384) (326,156) Total PSAB Adjustment (647,812)$ -$ (647,812)$ (189,593)$ (1,393,617)$ (32,146,984)$

Total Expenditures After PSAB Adjustment 334,078,227$ 93,856,273$ 240,221,954$ 330,682,651$ 321,488,062$ 284,419,054$

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Halton Catholic District School Board Appendix A-3

Other Provincial Grants 

2013-14 Revised Budget Estimates

2013-14 Actual @ Nov.30, 2013

2013-14 Budget Estimates

LABOUR ENHANCEMENT 522,000 - - LIBRARY STAFFING GRANT 119,930 119,930 119,930 SPECIALIST HIGHSKILLS MAJOR (SHSM) SPECIAL FUNDING 41,456 34,158 41,456 PARENTS REACHING OUT 27,060 27,060 - ELP - STAFF DEVELOPMENT 16,000 16,000 - OUTDOOR EDUCATION 294,223 185,360 - COLLABORATIVE INQUIRY FOR INSTRUCTIONAL IMPACT 26,862 26,862 26,862 MATH AND LITERACY (GAINS) 53,724 53,724 53,724 DIFFERENTIATED INSTRUCTION (D.I) 26,862 26,862 26,862 S.S.SCHLS & CROSS PANEL TEAMS 35,126 35,126 35,126 RE-ENGAGEMENT 12 & 12+ 12,982 12,982 - FRECH AS A SECOND LANGUAGE 99,446 59,667 - FIRST NATION/METIS/INUIT EDUCATION 10,597 - 10,597 STUDENT INJURY PREVENTION 63,985 37,253 - TUTORS IN THE CLASSROOM 14,676 14,676 - K CONTEXTUALIZING 15,000 15,000 - E-LEARNING 110,000 105,000 - STUDENT WORK STUDY 120,000 120,000 120,000 COLLABORATIVE INQUIRY IN MATH 90,000 90,000 90,000 M.I.S.A - P.N.C. 241,532 241,532 230,000 M.I.S.A - LOCAL 69,652 69,652 44,918 AUTISM SUPPORT AND TRAINING 74,798 74,798 45,604 LEARNING FOR ALL 3,140 3,140 - MENTAL HEALTH 145,000 145,000 145,000 SPECIAL NEEDS - K-12 33,764 33,764 - PARENTS REACHING OUT - REGIONAL MONEY 17,500 - - BLDS (BOARD LEADERSHIP DEVELOPMENT STRATEGY) 50,015 30,757 - CAREER & LIFE PLANNING 10,000 10,000 - SAFE, EQUITABLE AND INCLUSIVE SCHOOLS 60,797 60,797 60,797 NETWORK-SCHOOL IN THE MIDDLE 25,000 34,000 25,000 NETWORK-SCHOOLS HELPING SCHL 110,400 69,552 110,400 PARENTS REACHING OUT - MULTICULTURAL 13,000 - OUTREACH COORDINATOR 73,600 46,000 73,600 SAFE WELCOME PROGRAM 53,320 - 53,320 INTERNAL AUDIT 3,207 3,207 - BENEFIT REFORM 344,783 125,185 - OCCASSIONAL TEACHER EVALUATION 10,000 6,901 10,000 Sub-total 3,039,437 1,933,945 1,323,196

EARLY LEARNING PROGRAM (ELP) 11,773,493 6,640,026 11,773,493 EARLY LEARNING PROGRAM (ELP) - SPECIAL EDUCATION 1,181,559 - 1,506,559 O.Y.A.P GRANT 92,529 - 92,529 O.Y.A.P SPECIAL FUNDING 19,200 - - LBS GRANTS 98,900 38,601 98,900 PROVINCE OF ONTARIO-CITIZENSHIP 793,440 163,561 869,440 PROVINCE OF ONTARIO-CITIZENSHIP-ONE TIME FUNDING 69,242 69,242 - Sub-total 14,028,363 6,911,430 14,340,921

Total Other Provincial Grants per A-1 17,067,800$ 8,845,375$ 15,664,117$

2013‐14 Revised Estimates

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Halton Catholic District School Board Appendix B2013‐14 Revised Estimates

Projected Capital Expenditures and Funding Sources

Total

Expenditures Estimated New Pupil Capital Full Day School Minor  POD Other

($ 000's) Capital Budget Places & GPL Priorities Kindergarten Renewal EDC TCA    

Construction in Progress  St. Anne ‐ Alton #1 (Note 1) 500,000                   500,000                  500,000               Milton #5 11,369,000             11,369,000           11,369,000          Milton Catholic Secondary School 2,400,000               975,000               1,100,000          325,000        2,400,000            Milton #7 11,369,000             11,369,000           11,369,000          Full Day Kindergarten Additions (Note 2) 5,346,000               5,346,000                  5,346,000            Secondary School Air Conditioning 500,000                   500,000               500,000               Minor Tangible Capital Assets 1,702,342               1,702,342          1,702,342            

Land 7,400,000               7,400,000          7,400,000            Total Capital Expenditures 40,586,342$          975,000$             23,238,000$         5,346,000$              500,000$             7,400,000$       1,702,342$       1,100,000$       325,000$      40,586,342$        

Note 1 ‐ Additional costs are being incurred in 2013‐14 to complete the construction of St. AnneNote 2 ‐ Refers to Guardian Angels and St. Anthony of Padua

Total Funding

Funding Sources

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Halton Catholic District School BoardAverage Daily Enrolment (ADE)

2013-14 Revised Estimates

Appendix C

Projected Projected 2013-14 Projected Projected 2013-14 2012-13 2011-12FTE FTE Revised % FTE FTE Original % Actual % Actual %

Oct 31/13 Mar 31/14 ADE Change Oct 31/13 Mar 31/14 ADE Change ADE Change ADE ChangeJK 981.00 985.50 983.25 12.8% 961.00 965.00 963.00 10.4% 912.25 16.4% 872.00 8.3%SK 1,035.00 1,040.00 1,037.50 14.6% 976.50 980.50 978.50 8.1% 971.75 11.1% 905.50 5.7%Gr. 1 to 3 6,221.00 6,240.00 6,230.50 4.2% 6,203.00 6,220.00 6,211.50 3.9% 6,053.50 4.1% 5,980.50 2.1%Gr. 4 to Gr. 8 10,694.00 10,723.00 10,708.50 2.4% 10,698.00 10,731.00 10,714.50 2.5% 10,521.50 1.7% 10,455.50 0.5%

Elementary Day School Enrolment 18,931.00 18,988.50 18,959.75 4.1% 18,838.50 18,896.50 18,867.50 3.6% 18,459.00 3.6% 18,213.50 1.6%

Secondary Day School Enrolment 10,115.89 9,821.71 9,968.80 0.8% 10,007.00 9,776.00 9,891.50 0.0% 10,006.87 2.3% 9,889.59 0.8%

Total Day School ADE 29,046.89 28,810.21 28,928.55 0.6% 28,845.50 28,672.50 28,759.00 1.0% 28,465.87 1.3% 28,103.09 1.3%

Notes: ADE - Average Daily Enrolment FTE - Full Time Equivalent Average Daily Enrolment (ADE) is based on 50% of March 31 FTE plus 50% Oct 31 FTE % change equals the increase (decrease) in ADE from the prior year

2013-14 REVISED ESTIMATES 2013-14 ORIGINAL ESTIMATES

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Halton Catholic District School BoardSummary of Expenditures by Expenditure Type

2013-14 Revised Estimates

Appendix D

2013-14 Revised Estimates

% of total budget

2013-14 Budget Estimates

% of total

budget 2012-13 Actuals% of total

budget 2011-12 Actuals% of total

budget

223,145,113 74.6% 221,960,495 75.4% 217,915,683 75.7% 213,510,088 75.9%

33,627,730 11.2% 32,227,228 10.9% 32,722,207 11.4% 30,461,454 10.8%

256,772,843 85.8% 254,187,723 86.3% 250,637,890 87.1% 243,971,542 86.7%

1,674,815 0.6% 1,130,275 0.4% 798,981 0.3% 1,469,989 0.5%

24,960,886 8.3% 23,144,508 7.9% 21,138,836 7.3% 20,941,383 7.4%

26,300 0.0% 26,300 0.0% 9,389 0.0% 13,995 0.0%

250,000 0.1% 250,000 0.1% 359,971 0.1% 259,520 0.1%

1,649,038 0.6% 1,649,038 0.6% 1,594,168 0.6% 2,053,282 0.7%

12,191,383 4.1% 12,537,122 4.3% 11,381,811 4.0% 10,880,703 3.9%

796,838 0.3% 715,252 0.2% 1,074,863 0.4% 874,255 0.3%

898,171 0.3% 898,171 0.3% 803,931 0.3% 784,171 0.3%

Total Other Operating 42,447,431 14.2% 40,350,666 13.7% 37,161,950 12.9% 37,277,298 13.3%

299,220,274 100.0% 294,538,389 100.0% 287,799,840 100.0% 281,248,840 100.0%

- 0.0% - 0.0% - 0.0% - 0.0%

47,375 0.5% 47,375 0.5% 47,375 0.4% 47,375 0.4%- 0.0% - 0.0% - 0.0% - 0.0%

Turf Loan Interest - 0.0% 106,505 1.1% 294,401 2.8% 138,298 1.3%5,768,697 59.0% 5,768,697 58.4% 6,114,804 57.8% 6,792,486 62.3%3,957,977 40.5% 3,957,977 40.1% 4,119,305 38.9% 3,929,922 36.0%9,774,049 100.0% 9,880,554 100.0% 10,575,885 100.0% 10,908,081 100.0%

School Generated Funds 11,000,000 11,000,000 10,952,230 11,078,809

Amortization Expense 14,731,716 15,453,301 13,553,724 13,330,308

Increase (Decrease) in Employee Future Benefits (458,219) - (1,275,233) (31,820,828) (Decrease) in Accrued Interest on Debenture (189,593) (189,593) (118,384) (326,156)

(647,812) (189,593) (1,393,617) (32,146,984) 25,083,904 26,263,708 23,112,337 (7,737,867)

334,078,227$ 100.0% 330,682,651$ 100.0% 321,488,062$ 100.0% 284,419,054$ 100.0%

Operating

Salary & Wages

Employee Benefits

Supplies & Services

Replacement Furniture & Equipment

Total Salaries and Benefits

Professional Development

Rentals & Leases

Operating Interest

Fees & Contractuals Other ALC Lease/Rentals

Total Capital

Total Expenditures

Total Operating

Capital

Debt Charges & Interest

OFA Debenture Interest

School Renewal Projects

ALC and Portable Leases

OSBFC Debenture Interest

Other Adjustments

Total Other Adjustments

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Halton Catholic District School BoardSummary of changes - Revenues and Expenditures

2013 - 2014 Revised Estimates

Appendix E

Total Change 2013 - 2014 Revised

Estimates

RevenueGSN 288,118,909 (1,011,474) 287,107,435 Other Provincial Grants 15,664,117 1,403,683 17,067,800 Other Operating 3,651,082 715,007 4,366,089 EDC Revenue 5,000,000 (500,000) 4,500,000 Amortization of Deferred Capital Contribution 13,562,759 (799,061) 12,763,698 School Generated Funds Revenue 11,000,000 - 11,000,000 Transfer from (to) Internally Restricted Reserve (295,663) 2,078,052 1,782,389 Unavailable for Compliance PSAB Adjustment (774,172) 584,579 (189,593) Amortization of Employee Future Benefits (540,044) 81,825 (458,219) Revenues Recognized for Land (5,000,000) 500,000 (4,500,000) Total Revenue 330,386,988 3,052,611 333,439,599 ExpendituresOperating Expenses 293,538,389 4,681,885 298,220,274 Amortization Expense 15,453,301 (721,585) 14,731,716 School Generated Funds 11,000,000 - 11,000,000 Employee Future Benefits and Interest Accrual (189,593) (458,219) (647,812) Portable Leases 1,000,000 - 1,000,000 Debenture Interest Payments 9,833,179 (106,505) 9,726,674 Debt Charges 47,375 - 47,375 Total Expenses 330,682,651 3,395,576 334,078,227 Surplus (Deficit) (295,663) (342,965) (638,628)

2013-14 Budget Estimates

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Halton Catholic District School Board Appendix F2013-14 Revised EstimatesAccumulated Surplus

Opening Accumulated Surplus - September 1, 2013 82,669,110$

Add:Available for Compliance Surplus (Deficit)

Operating Deficit (638,628) Remaining Available for Compliance (Deficit) (1,782,389)

Total Accumulated Surplus / (Deficit) Available for Compliance (2,421,017) Unavailable for Compliance Surplus (Deficit) 5,147,812 Total Annual Surplus 2,726,795

Closing Accumulated Surplus - August 31, 2013 85,395,905$

Made Up Of:

Available for ComplianceOperating Accumulated Surplus 441,080$ School Renewal 2,475,033 Working Funds Reserve 105,718 Committed Capital Projects 6,956,037 Committed Sinking Fund Interest 3,311,506

13,289,374

Unavailable for ComplianceEmployee Future Benefits (5,786,915) Interest to be Accrued (2,705,817) School Generated Funds 3,286,961 Revenue Recognized for Land 77,312,302

72,106,531

85,395,905$

Accumulated Surplus Adjusted for Estimated Additional Conditional FundingOperating Deficit (638,628) Adjust for Estimated Additional Conditional Funding 900,000 Adjusted Operating Surplus 261,372 Remaining Available for Compliance (Deficit) (1,782,389) Total Adjusted Accumulated Surplus / (Deficit) Available for Compliance (1,521,017)$

Operating Accumulated Surplus 441,080$ Adjust for Estimated Additional Conditional Funding 900,000 Adjusted Operating Accumulated Surplus 1,341,080$

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MEMORANDUM TO: Implementation Cost Estimate (ICE) Working Group FROM: Gabriel F. Sékaly Assistant Deputy Minister Elementary/Secondary Business and Finance Division DATE: July 8, 2013 SUBJECT: ICE Update Thank you for participating in the Implementation Cost Estimate (ICE) Working Group meeting of June 24, 2013. As we discussed with you at the meeting, the Ministry is committed to working collaboratively with school boards in order to support implementation and to start a new school year with the current labour process finalized. This has not been an easy process for the sector and the involvement and advice of school boards along the way has been helpful in achieving important agreements. We acknowledge that this has not been a process you feel sufficiently recognizes the role of boards as employers. As you will know, this is a matter being examined in the current talks on the future bargaining process, and I encourage you to participate actively in those discussions so your input can be taken into consideration in developing this process. The government also recognizes that there will be pressures on school boards because of these agreements. You have been very clear in your concerns about this and you have been heard. That is why we convened the Implementation Cost Estimate (ICE) Working Group. As a result of your input and expertise, we have made significant strides in understanding school board concerns related to the costs associated with the Memoranda of Understanding (MOUs) signed between the government and Federations/Unions since January 23, 2013. Support has been announced throughout this process, which is aimed at providing school boards with additional funding to help implement the 2012-14 labour framework and its MOUs. At the meeting we covered the available funding that has been announced to date, including:

• $10M announced December 2012 to implement sick leave benefit plan reforms;

Ministry of Education Office of the ADM Business & Finance Division 20th Floor, Mowat Block Queen’s Park Toronto, ON M7A 1L2

Ministère de l'Éducation Bureau du sous-ministre adjoint Division des opérations et des finances 20e étage, édifice Mowat Queen’s Park Toronto ON M7A 1L2

Appendix G

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• $30M per year effective 2012-13 announced in March 2013 for a potential increase in supply teacher costs. For 2012-13, a table amount has been provided in the GSN regulation. In subsequent years, the supply teacher benchmark will be adjusted. Over the two-year life of the current contracts, this totals $60M in additional funding. The government’s position is that this funding is intended to support boards as they adopt the new sick leave plan set out in regulation;

• Support for sick leave top-up banks announced in March 2013. The government is currently working with Board actuaries and will be providing the funding necessary to establish the closing liability for the implementation of the sick-leave rolling top-up bank;

• Support for the pay-out of non-vested retirement gratuities announced in March 2013. The government is currently working with School Boards and will be providing the funding necessary for the wind-up payment to employees;

• $3M announced in May 2013 to offset the cost of extending eligibility for sick leave and short-term leave and disability plan benefits to a wider group of employees;

• $15M announced in May 2013 for payroll system and training to support implementation of new benefit plan provisions;

• Up to $60M announced in May 2013 to support any residual costs of an unpaid day;

• And approximately $10M that represents the efficiencies in Professional Development that will account for 16% of the total cost of the October 11, 2013 unpaid day.

As I noted at the meeting and as detailed in the respective B memos, the last four items are contingent on boards fulfilling the MOU requirements including incorporating/appending the MOUs into local collective agreements. While these funds are significant, and the government has stated it expects Boards will be able to implement the MOUs within their existing funding envelopes, we appreciate the opportunity to understand any additional operational issues that Boards may be experiencing on the ground. At the ICE meeting Boards identified a number of items that they felt could result in incremental costs, such as expanding maternity leave to LTOs, costs for attendance recognition and the back-stopping of unpaid days, among others. While a number of these concerns would be addressed through the funding available and identified above, we are also able to share the following additional information with you:

1. Maternity Leave - the Ministry is prepared to consider providing additional support to reflect the increase in maternity leave from 6 weeks to 8 weeks. Additional data from boards related to the incremental costs anticipated based on historical maternity leave data will need to be analyzed before any funding determination can be made.

2. Attendance Recognition - I can provide assurance that the government is

prepared to provide up to $30M in 2013-14 to cover any incremental costs

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relating to any payments made to eligible staff that use less than 6 sick days. This is based on existing data that shows that approximately 50% of staff used less than 6 days in the past. This figure, and any funding considered, would need to be reconciled with actual experience – particularly if the average number of sick days taken drops as a result of this incentive as that would create additional savings.

3. Sick leave top-up banks- we explained that the Ministry is awaiting a

determination of the liability from the Board actuaries. Once that figure is determined, the Ministry will fund school boards accordingly.

4. Unpaid days- I can confirm that the Ministry is working on determining further details with respect to the 16% of PD Efficiency funding. We will also take back to our policy ADMs the message about the logistical challenges associated with providing PD to LTOs on particular days.

5. Arbitration Costs - There is insufficient information related to incremental legal

and arbitration costs at this point in time and this item will require further discussion.

6. Inflationary Pressures - For inflationary pressures related to benefits, further follow up by Boards is required.

7. Sick Leave Usage - For sick leave usage above trend, boards would provide the

Ministry with data tracking sick leave utilization from 2009-10 on. Once that data is available, including analysis of trends, the ICE working group would have further discussion. We also agreed that sick leave utilization would need to continue to be tracked by boards over time as part of good attendance management processes.

8. Sick Leave Eligibility - Extension of sick leave eligibility, we explained that this was the focus of the $3M already announced.

We are hopeful that this information and available funding will enable an acceleration of talks between boards and unions that will allow this process to be finalized before the new school year begins. As was discussed at the meeting, any incremental funding resulting from this process is conditional upon the Board fulfilling the MOU requirements including incorporating/appending the MOUs to their collective agreements. I look forward to working with the ICE working group to develop a basic template for documenting any incremental costs beyond current supports as part of the end of year financial process for both 2012-13 and 2013-14. I am also pleased to confirm that the attestation date has been changed to August 29, 2013.

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In closing, I want to thank you for participating in the ICE working group. For everyone’s reference, I have attached a copy of the presentation we used in our initial meeting.

Original signed by

Gabriel F. Sékaly

Assistant Deputy Minister

Attachments: Ministry Presentation to ICE

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Halton Catholic District School Board  

To date, the Ministry has provided or committed up to $2,126,391 to support the implementation of the 2012‐14 Labour Framework by Halton Catholic District School Board 

1) Supports already committed  

Share of $10M in 2012‐13 to 

implement sick leave benefit plan 

reforms 

Support for potential increase in 

Supply Teacher costs from adopting the new sick leave 

plan – 2012‐13

Support for potential increase in 

Supply Teacher costs from adopting the new sick leave 

plan – 2013‐14 

$144,289  $444,015 $441,402 

In addition to the amounts above, the Ministry has committed to providing amounts (to be determined) for retirement gratuity wind‐up payments, reduction in eligibility criteria to qualify for a retirement gratuity and the sick leave top‐up bank. 

 

2) Conditional supports These further supports are conditional on appending the terms of the MOUs and providing the related attestations to the Ministry, as outlined in the Deputy Minister’s memorandum of August 8, 2013. 

Share of $15M in 2013‐14 to implement payroll 

system and training support to implement 

new benefit plan provisions 

Support for residual costs of unpaid day for 

teachers

Share of $3M to offset the cost of extending eligibility for sick 

leave and short‐term leave and disability plan benefits to a wider group of employees.

$219,598  Up to $832,476 $44,611

 In addition to the above supports, the following are being pursued, through the Implementation Cost Estimate (ICE) Working Group process, at a system‐wide level. Where relevant, board‐by‐board information will be provided as it becomes available. 

The Ministry is prepared to provide up to $30M in 2013‐14 to cover any incremental costs relating to any payments made to eligible staff that use less than 6 sick days, which will need to be reconciled with actual experience. 

The Ministry is prepared to consider providing additional support to reflect the increase in maternity leave from 6 weeks to 8 weeks, once additional data from boards related to the incremental costs anticipated based on historical maternity leave data is received and analyzed. 

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The Ministry has committed to providing the flexibility so that approximately $10M that represents the efficiencies in Professional Development will account for 16% of the total cost of the previously planned unpaid day in October 2013.  

Through the ICE Working Group process, other areas of possible support are being investigated. 

Many of these supports will be provided through the Grants for Student Needs (GSN). As with any GSN adjustment, implementation of these supports is dependent on the making of regulations. It should be noted that regulations to effect many of these supports have not yet been made. The information in this document is provided in the absence of such regulations. The Minister will recommend such regulations in the near future. 

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Halton Catholic District School Board 2013-14 Revised Budget Estimates Schedule

Date (2013) Completed Item Description of Activity

March 27th Ministry Memorandum 2013:B5 Established Revised Estimates due date of December 13, 2013

October 9th Ministry Memorandum 2013:SB28 Release of Ministry Revised Estimates Forms (EFIS)

October 31st Average Daily Enrolment (ADE) Revision Enrolment snapshot from Student Information System (Trillium) for October FTE Pupil Count

October 31st Salary & benefits budget Salary and FTE staffing "snapshot" pull down from HR/Payroll System

November 18th Salary & benefits budget Salary and FTE staffing comparison to original budget

November 18th Salary & benefits budget Review of Salaries by Employee Group and FTE By Superintendent (Administrative Council)

November 18th Average Daily Enrolment (ADE) Revision Publication of the October 2013 Enrolment Statistics Report

November 27th Average Daily Enrolment (ADE) Revision Finalization of the 2013-14 ADE using the actual October 31, 2013 FTE enrolment

November 28th Salary & benefits budget Salaries by Employee Group and FTE sent to all Superintendents

December 16th Revised Budget Estimates Update on the Revised Budget Estimates (Administrative Council)

December 17th Revised Budget Estimates Board approval of the Revised Budget Estimates December 18th Ministry Memorandum 2013:SB28 Submission of Ministry Revised Estimates Forms (EFIS)December 20th Revised Budget Estimates Place on Board's Public Website

December 20th Average Daily Enrolment (ADE) Revision Reconciliation of actual October 31, 2013 FTE enrolment with OnSIS

Z:\4 - Business Services - Administrative Assistant\Board, Administrative Council, Policy Meetings\Board Reports\2013-2014\13-12-17\8.3 2013-14 Revised Budget Estimates\_Appendix H - 2013-14 Revised Estimates Schedule.xls 14/12/2013_9:51 PM

Appendix H

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10.2

APPROVED SCHOOL EDUCATIONAL TRIPS ALL PROPOSED TRIPS HAVE BEEN REVIEWED PRIOR TO APPROVAL, AND ARE CONSISTENT WITH BOARD POLICY

Dated: Tuesday, December 17, 2013

LISTED BY DATES

SCHOOL GRADE(S) # OF

STUDENTS DESTINATION PURPOSE DATES

~ COST PER PUPIL

St. Marguerite CES, Oakville

5 & 6 ~80 Quebec City, QC

This trip is offered to the Grades 5 & 6 French Immersion students as a way to provide students with an authentic experience to use the French language. The students will take a walking tour of Québec City, visit the Plains of Abraham, participate in a workshop at the Albert Gilles Copper Museum, as well as visit and attend Mass at Sainte-Anne-de-Beaupre Basilica.

Tuesday, April 29th -

Friday, May 2nd

, 2014 ~719.00

Sacred Heart of Jesus CES, Burlington

8 63 Quebec City, QC

As part of the Canadian History Curriculum, and French as a Second Language, students will participate in guided tours and visit historical sites in Quebec City Sites will include the Plains of Abraham, Musee du Fort, and the Montmorency Falls to name a few. Staff and students will participate in daily prayers, and will visit St Anne du Beaupre Basilica.

Monday, June 2nd

- Thursday, June 5

th,

2013 ~689.00

St. John CES, Burlington 8 32 Ottawa, ON

This trip will provide the students with the opportunity to study the historical, geographical, economics and politics of the Ottawa area. They will also explore the cultural and religious aspects of our nation’s capital. The students will tour Parliament Hill, the Supreme Court of Canada, and the Museum of Civilization as well as participate in a Mock Parliament. Staff and students will attend Mass at Notre Dame Basilica.

Tuesday, June 3, - Thursday, June 5, 2014

~$542.00

St. Joan of Arc CES, Oakville

8 53 Ottawa, ON

This trip will provide the students with the opportunity to study the historical, geographical, economics and politics of the Ottawa area. They will also explore the cultural and religious aspects of our nation’s capital. The students will tour Parliament Hill, the Supreme Court of Canada, and the Museum of Civilization as well as participate in a Mock Parliament. Staff and students will attend Mass at Notre Dame Basilica.

Tuesday, June 3, - Thursday, June 5, 2014

~$610.00

Christ the King CSS, Georgetown

11-12 30 North Bay, ON

The Girls Senior Volleyball Team will be participating in the Chippewa S.S. Junior Girls/Nipissing University Senior Girls Volleyball Tournament in North Bay. This tournament promotes fitness, team play and sportsmanship, and offers the students an opportunity to form their faith, by working effectively as an interdependent team member and respecting the rights, responsibilities and contributions of self and others. Staff and students will participate in prayerful reflection before each game.

Friday, January 17th –

Saturday, January 18th,

2014 ~$100.00

Bishop P. F. Reding CSS, Milton

Gr. 10 (!) Gr. 12 (5)

6 Toronto, ON

The Bishop Reding DECA Business Club members have qualified and will be participating in the DECE Provincial Competition in Toronto. DECA is an international organization dedicated to developing future leaders in marketing, law, business and management careers and fostering civic consciousness. Students will be participating in written and role play of case studies, Charity Event (Dreams Take Flight).

Monday, February 10 -Tuesday, February11

2014 ~$151.00

Submitted by: Family of Schools’ Superintendents

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System Wide Faith Day 2013-2014 Page 1 of 4

Regular Board Meeting Tuesday, December 17, 2013

INFORMATION REPORT ITEM 10.3

SYSTEM WIDE FAITH DAY 2013-2014

PURPOSE:

The purpose of this report is to provide trustees with a follow up on the System Wide Faith Day that took place on Friday, November 22, 2013. This day provided an opportunity for our entire staff to come together to celebrate Catholic Education in Halton, to reflect on our Catholic identity as the foundation of our system, and to deepen our understanding and re-energize our mission as Catholic Educators.

BACKGROUND INFORMATION:

An information report was shared at the Board meeting on February 7, 2012 to inform trustees of the plans to gather the entire staff of the Halton Catholic District School Board together to celebrate as Catholic Educators in Halton, to reflect on our Catholic identity as the foundation of our system, and to deepen our understanding of the mission in Catholic Education. The report noted that it had been close to 30 years, since the entire staff of the Halton Catholic District School Board had gathered together. The report also noted the purpose for bringing our entire staff together, that being to support our vision that states that our Board is a model learning community widely recognized as distinctively Catholic, providing exceptional education, while nurturing the call to love and serve as a people of faith, living out God’s plan. We know that with our focus on Achieving, Believing, and Belonging we look to supporting our students to reach their God given potential, to grow in their faith, and to feel a sense of belonging. Our staff is our most valuable asset to accomplish this. It is important that our staff are nurtured in their faith and inspired in their mission in order to promote the same in our students.

The Halton Catholic District School Board annually dedicates one Professional Activity Day a year to a Faith Day in which all staff, at their respective site, can participate in a day dedicated to nurturing their faith so that they in turn can continue to nurture the faith development of the students in their care.

Over the course of the 2011-2012 school year, our system focused on articulating our distinctiveness as a Catholic school system through our FACE initiative by providing supports to our staff, students, and Catholic communities. The 2012-2013 school year brought together the culmination of the FACE project in supporting staff to know, understand and articulate the distinctiveness of our system. As well, over the course of the 2012-2013 school year, in collaboration with the Diocese of Hamilton, we focused our faith initiatives on “The Year of Faith”. These included the Adult Faith Formation plans for staff, school, system, and classroom based activities. Finally, the 2012-2013 school year was the final year for the Board’s Theological Theme: “Hear the Word of the Lord, Learn to do Good, and Seek Justice”.

The System Faith Day which brought our entire system together as one community served as a day to consolidate all of the learning and formation that has been taking place, to deepen the understanding of our purpose as educators in a Catholic system, a day for employees to take pride in the value that every member of our staff brings to our mission of Catholic Education. As well, the day helped to bring closure to our focus on the Year of Faith and our Theological theme and to introduce our new Theme for the HCDSB at the start of the Advent Season. The System Faith Day also provided an opportunity to build on our Home School Parish partnership. Our day was

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System Wide Faith Day 2013-2014 Page 2 of 4

celebrated with our Parish priests and several pastoral assistants, as well as representatives from our parent community. In partnership with our Catholic Parent Involvement Committee, an evening for parents was offered with Dr. Groome on Thursday, November 21, 2013. The evening workshop was entitled: Will There Be Faith? The Crucial Role of Parents in Catholic Education Presentation. This evening focused on the role of parents as faith leaders. Dr. Groome discussed the crucial role of parents in Catholic Education as the theme of his discussion.

REMARKS:

A Steering Committee came together to determine a vision for the day and to set the theme of the day. The Committee developed “Celebrating the Faith We Share” as the theme to incorporate the goals for the day. A Working Committee for the System Faith Day then came together through invitations that were sent to the entire system in May 2012. The Committee began their work in June 2012 and was made up of representatives from most of our employee groups consisting of close to fifty (50) members. Twelve (12) sub-committees were created to support all aspects of the day (see Appendix ‘A’). The Chairs and co-chairs of each sub-committee met seventeen (17) times over the course of the planning. Chairs/Co-Chairs then conducted meetings with their own committee members, as necessary, throughout the planning. As well, a choir with approximately forty (40) members began to gather and practice on a weekly basis for several months prior to the day (see Appendix ‘B’).

The day began with the celebration of the Eucharist with Bishop Crosby as our Celebrant along with Monsignor Kroetsch, Vicar for the Diocese of Hamilton and twelve (12) of our Parish priests. Bishop Crosby’s message to us was one of thanks and gratitude and recognition of the work that we collectively do. Bishop Crosby remarked, “Be proud of who you are and the work you do. The Church values your service, it is priceless. Love the students entrusted to your care, God knows they need it and love one another”. He also spoke about our “purpose of working together for a common mission of preparing young people for life”. Bishop Crosby pointed out that it is “truly a noble mission, a vocation, a call from God” and reminded us how “in teaching the children we are building the future and that our staff make the difference for our students”.

Following Mass our Chair of the Board, thanked staff for their “commitment to professional development and to the ongoing success of our students”.

Our Director addressed staff and reminded them that “this day would provide us the opportunity to reflect on what makes us distinctive and to deepen our understanding of our mission in Catholic education - it is essential to what we do each day”. She reflected on our “worthy purpose of working together to help our children discover, develop and achieve their God-given potential”.

Dr. Groome was our keynote speaker for the day and his message reminded us of the last words of the Risen Christ to the Disciples, “go make disciples” and “teach”. Mt. 28:16. Dr. Groome talked about the 2000 year commitment that followed to educate from and for Catholic Christian Faith. He outlined our purpose and mission in Catholic Education as being:

“to nurture responsibility, especially toward all in need or the oppressed”;

“to engage & nurture students’ souls, their inner spirit as persons”; and

“to encourage their hospitality, respect and care for all peoples; to welcome all to the table”.

Dr. Groome provided opportunities for staff to reflect and dialogue with other staff members on the deep values of Catholic Christian Faith and how they might permeate the curriculum of our schools. Finally, Dr. Groome asked for staff to share with the system their thoughts on:

“what is your sense of Jesus’ pedagogy as an educator for faith?”; “what are the implications of putting Jesus at center of a Catholic school?”; and “what is your sense of Jesus’ pedagogy as an educator for faith?”

Various staff members spoke about keeping Jesus at the centre of what we do and how that requires us to be “authentic followers of Jesus step by step”; how Jesus reached out to everyone; and we do the same as educators that include everyone.

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System Wide Faith Day 2013-2014 Page 3 of 4

Finally our day concluded with the introduction of our new Theological Theme: “Who do you say that I am?”. All staff groups were present and heard the same message: that is, a theme gives focus to our faith and serves to renew the love Christ has for us, and us for Christ and that, as people engaged in the process of being nurtured and of nurturing in body, mind and soul, we engage the new theme which is a question asked by Jesus. Our ponderings will help us and our students to come to know Jesus in a deeper and more relational way. As Dr. Thomas Groome taught us, the Catholic system is strong when it focuses on the centrality of Jesus Christ, helping students to experience an intimate relationship with him so they might walk in his footsteps. The theme artwork unveiled on Faith Day was a sure sign of the love for Jesus on the part of our young people and the fruit of the faith teaching by our system staff. Indeed, as Dr. Thomas Groome proclaimed we are called to lead people from life to Faith to new life in faith.

The choir and musicians provided the music for Mass, and throughout the day, that was thoughtfully selected to help people think about their call and mission as members contributing to the work of our entire system. The venue was made to feel like home for our system with beautiful banners, which were created by staff and students from each of the sites, to represent every school and staff community throughout the system. As well, each school community contributed videos and pictures that were shared throughout the day.

The entire event came together at an approximate cost of $129,000.00 which works out to approximately $42.00 per staff member. This included the cost of transportation for staff, as well as providing a boxed lunch during the day. Each year, site based faith days are supported with a budget of approximately $50,000. In order to hold our System Faith Day in 2013, an additional $75,000.00 was approved for the 2013-2014 budget year.

Numerous people throughout the system worked diligently to make this day happen. There were many people who were part of the choir, the various sub-committees, and those who helped out with various roles on the day of the event (see Appendix ‘C’). Thank you to everyone for their contributions and dedication to our System Faith Day. As well, thank you to Corpus Christi Catholic Secondary School for being home base as we planned the event, for hosting the numerous choir practices, and the use of their instruments as the musicians prepared for the day. As well, thank you to the Corpus Christi team members who helped design and build the various stage items that contributed to the setting for the day.

NEXT STEPS:

It is important that the learning and the renewed energy from the System Faith Day is captured and reflected upon so that staff, and our broader community can continue to work together to support and nourish the faith development of our students. In order to do so, staff have been provided with an opportunity to reflect on the impact this year’s Faith Day has had on their spiritual life. This reflection is intended to be personal and confidential. A question has been provided to all staff to serve two purposes:

1. to reflect on the impact Faith Day had on them; and 2. to continue the conversation in community with their colleagues.

The reflection question is: “What is my commitment to nourishing my own spirit/faith and building relationships and community in my work place”?

Site administrators have been asked to collect the reflections that are in sealed envelopes and to hold on to them for a couple of months. The Reflection Sub-Committee is preparing a package that will be shared with administrators to assist in bringing back the reflections and dialogue among staff at a staff meeting in February / March. While the personal reflections will remain confidential to those who wrote them, staff will be provided with their sealed envelope at the time of the staff meeting so that they can read what they

wrote and then contribute to the dialogue with their staff on how the school/department can move forward together to continue in the mission of bringing faith to our students, our staff communities

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System Wide Faith Day 2013-2014 Page 4 of 4

and our broader parent community. As well, the Reflection Sub-Committee will be working with the Catholic Parent Involvement Committee to provide a package to help bring about reflection and dialogue with our parent community on how parents can continue to support the faith life of our children. The intention for continued dialogue on the impact of the Faith Day is to weave the key messages from the day into the work already being done in our school communities with our resource: “Our Catholic Schools: A Framework for Reflection” in order for schools to continue to create plans to support both the adult faith formation and the student faith formation in their communities.

As well, the images created by each of the sites will be used in various ways as we continue our journey exploring our theme: “Who do You say that I am?”.

CONCLUSION:

The System Faith Day has provided an opportunity for our entire staff to come together to Celebrate the faith we share in Catholic Education in Halton, to reflect on what makes us distinctive as a Catholic Education system, and to understand and re-energize our mission as Educators in faith. The day brought our staff common messages from numerous key people including our Spiritual Leader for the Diocese, Bishop Crosby, our Chair of the Board, our Director, and Dr. Groome, that reaffirmed the commitment of staff in the good work being done to support and nourish the faith development of our students and a collective understanding that we are a community of faith and that we are here to be nurtured in our faith and to nurture one another in faith. Finally, staff were able to recognize that we all have a part in keeping Christ central to all that we do and in doing so we are able to “bring life to faith and faith to life”. REPORT PREPARED BY: L. NAAR AND SUBMITTED BY: SUPERINTENDENT OF STAFF DEVELOPMENT AND FAITH FORMATION REPORT APPROVED BY: P. DAWSON DIRECTOR OF EDUCATION AND SECRETARY OF THE BOARD

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HALTON CATHOLIC DISTRICT SCHOOL BOARD

SYSTEM FAITH DAY WORKING GROUP COMMITTEE CHART

NAME LOCATION

System Faith Day Committee Chair/Co-Chair

Naar, Lorrie Board Office Chair

Campbell, Daniela St. Catherine of Alexandria Co-Chair

Jewell, Chris Board Office

Neuman, Janine Board Office

Committees 1 & 2: Facilities/Seating/Tickets/Ushers/First-Aid/Stage Set-up

Cianciolo, Paul Assumption Co-Chair

Jurus, Joe Assumption Co-Chair

McCarles, Gord Holy Trinity Co-Chair

Boelhouwer, Karen Assumption

Committee 3: Mass

Brock, Richard OECTA Elementary Co-Chair

Stevenson, Katharine Notre Dame Co-Chair

Campbell, Kevin Notre Dame

DeSantis, Joanne Bishop Reding

Durham, Terri Board Office

Musiol, Marlene St. Mary

Committee 4: Music

Pacenti, Loriann Board Office Chair

Borsellino, Lana Holy Trinity Co-Chair

Drakeford, Tina St. James/St. John (O)

Dunn, Brian Jean Vanier

Racine, Cecilia St. Dominic

Radice, Lisa Resource Centre

Ross, Catherine St. Joseph (O)

Committee 5: Banners

Bassi, Paola St. Michael Chair

Karniej, Rick Corpus Christi

Ianni, Francesca Corpus Christi

Medeiros, Tania St. John (B)

Williams, Kelly Our Lady of Fatima

Committee 6 & 9: Video Collection/A.V.

MacLennan, Lisa Educational Resource Centre

Chair

Maga, Rosanna St. Anne

Pignataro, Marc Lumen Christi

Boris Hofman - Contact for AV company at Copps Board Office

Appendix A

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NAME LOCATION

Committee 7: Transportation/Parking/Police/Directions

March, Nina OECTA Elementary Co-Chair

Riesberry, Julie St. Peter Co-Chair

Wickware, Katie Lumen Christi

Committee 8: Needs of Speaker/Bishop/Parish Priests/Committee Members/Special Guests

Naar, Lorrie Board Office Chair

Campbell, Daniela St. Catherine of Alexandria C0-Chair

Fiesser, Melissa St. Andrew

Tuffner, Francy St. Gabriel

Jewell, Chris - Resource Person Board Office

Committee 10: Communication/Media/Program/Invitations/Thank You

Carter, Kelley St. Marguerite Co-Chair

Lanois, Claire St. Brigid Co-Chair

Pilozzi, Laura St. Marguerite d’Youville

Shakespear, Michelle St. Peter

Stocco, Lisa - Resource Person Board Office

Swinden, Andrea - Resource Person Board Office

Committee 11: Food

Yust, Jennifer Canadian Martyrs’ Chair

McDougall, Clark Bishop Reding Co-Chair

Coombes, Carm Notre Dame

Flynn, Ken Christ the King

Pietrobon-Flynn, Suzanne Bishop Reding

Thomas, Mia Bishop Reding

Committee 12: Reflection/Continuing the Story

Racine, Cecilia St. Dominic Co-Chair

Fiesser, Melissa St. Andrew Co-Chair

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Halton Catholic District School Board November 22, 2013

System Faith Day - Choir and Musicians

Appendix B

Name Group Biggs, Anthony Choir/Musician

Bolzan, Judy Choir/Musician

Boote, Melissa Choir/Musician

Borsellino, Lana Choir/Musician

DaSilva, Sara Choir/Musician

DeWolfe-Dickson, Sarah Choir/Musician

Drakeford, Tina Choir/Musician

Dunn, Blaise Choir/Musician

Dunn, Brian Choir Director/Musician

Grenier, Kim Choir/Musician

Henriquez, Julio Choir/Musician

Holland, Leanne Choir/Musician

Hunt, Esther Choir/Musician

Jachyra, Urszula Choir/Musician

LoPresti ,Charlie Choir/Musician

MacDougall, Doug Choir/Musician

MacIntyre, Liz Choir/Musician

Mikitzel, Adam Choir/Musician

Pacenti, Loriann Choir/Musician

Pasceri, Mary Choir/Musician

Racine, Cecilia Choir/Musician

Radice, Lisa Choir/Musician

Ross, Catherine Choir/Musician

Salvino, Christina Choir/Musician

Schmitz, Kristian Choir/Musician

Shaw, Mark Choir/Musician

Sundstrom, Judith Choir/Musician

Thomas, Diana Choir/Musician

Warmels, Marg Choir/Musician

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Halton Catholic District School Board November 22, 2013

System Faith Day - Various Participants

Appendix C

Name Group Rowe, Mark Emcee

Aresta, Vince Altar Server

MacDonald, Mike Altar Server

McManamy, James Altar Server

Atkinson, Mary Reader

Ambler, Judy Eucharistic Minister

Becker, Karen Eucharistic Minister

Bolliger, Brenda Eucharistic Minister

Brennan-Murray, Mairin Eucharistic Minister

Carnovale, Ivana Eucharistic Minister

Carrescia, Maria Eucharistic Minister

Cino, Chris Eucharistic Minister

Cutrara, Shelly Eucharistic Minister

Dietrich, John Eucharistic Minister

DiGiacinto, Rita Eucharistic Minister

Doyle, Joan Eucharistic Minister

Duarte, Kiristi Eucharistic Minister

Fields, Carol Eucharistic Minister

Freeze, Valeria Eucharistic Minister

Frenza, Jason Eucharistic Minister

Giacalone, Gino Eucharistic Minister

Goh, Michell Eucharistic Minister

Griffin, Matt Eucharistic Minister

Hawken, Chris Eucharistic Minister

Houlihan, Leslie Eucharistic Minister

Koprich, Marie Eucharistic Minister

Lance, Mellisa Eucharistic Minister

Lane, Rebecca Eucharistic Minister

Lozowski, Mary Eucharistic Minister

Musiol, Marlene Eucharistic Minister

O'Calloghan, Suzanne Eucharistic Minister

Oko, Jolanta Eucharistic Minister

Orlanski, Andrew Eucharistic Minister

Owens, Donna Eucharistic Minister

Piva, Nickie Eucharistic Minister

Ramirez, Wendy Eucharistic Minister

Raposo, Elizabete Eucharistic Minister

Rowles, Alex Eucharistic Minister

Stollberg, Christine Eucharistic Minister

Susi, John Eucharistic Minister

Syko, John Eucharistic Minister

Tosello, Tris Eucharistic Minister

Volpini, Tina Eucharistic Minister

Wilson, Lynda Eucharistic Minister

Yantho, Joanne Eucharistic Minister

Zrinscak, Joanne Eucharistic Minister

Campanelli, Lorenzo Eucharistic Minister/Reader

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System Faith Day - Various Participants

Appendix C

Name Group Ciallella-Pellegrini, Marisa Eucharistic Minister/Reader Enman, Maureen Eucharistic Minister/Reader Viana-Azevedo, Susy Eucharistic Minister/Reader Lance, Melissa (alternate) Eucharistic Minister/Reader

Beraldo-Turner, Lorain Gift Bearer

Cook, Gladys Gift Bearer

Rebelo, Richard Gift Bearer Tavani, Stan Gift Bearer Trolio, Elizabeth Gift Bearer

Goulart, Gabe Stage Crew

Skrban, Tom Stage Crew

Ryan Duffy Usher

Agro, David Usher

Belanger, Chris Usher

Boin, Dan Usher

Boelhouwer, Karen Usher

Callaghan, Jonathon Usher

Camilletti, Gino Usher

Cond, Lee Usher

Consoli, Aaron Usher

Crowe, Bobby Usher

De Medeiros, Gary Usher

De Melo, James Usher

DeLuca, Gino Usher

DiIanni, Rocco Usher

Duffield, Alex Usher

Freeman, Mark Usher

Galli, Mike Usher

Haley, Chris Usher

Hanley, Edwina Usher

Hickey, Bryon Usher

Kumagai, Marcia Usher

Langford, Monica Usher

Laurin, Gary Usher

Mackenzie, Scott Usher

Manzin, Dave Usher

Mayberry, Greg Usher

McNally, Martin Usher

McNamara, Dave Usher

Milne, Karen Usher

Naciuk, Rick Usher

Nason, Al Usher

O’Hara, Dan Usher

Orsini, Anthony Usher

Pauletto, Chris Usher

Perusin, Adriano Usher

Polizzi, Joe Usher

Quinlan, John Usher

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System Faith Day - Various Participants

Appendix C

Name Group Roberts, Sean Usher

Sacchetti, Fred Usher

Sayers, Donna Usher

Shaw, Rosalie Usher

Silvello, Mike Usher

Smart, Cathryn Usher

Theriault, Guy Usher

VandeValk, Scott Usher

Wozney, Chad Usher

Yurgan, Ivan Usher

Zvonar, Steven Usher

George, Kim First Aid Provider

Grant, Marsha First Aid Provider

Wong, Kevin First Aid Provider

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“From Great to Excellent: The Next Phase of Ontario’s Education Strategy” Consultation Page 1 of 2

Regular Board Meeting Tuesday, December 17, 2013

INFORMATION REPORT ITEM 10.4

“FROM GREAT TO EXCELLENT: THE NEXT PHASE OF ONTARIO’S

EDUCATION STRATEGY” CONSULTATION

PURPOSE:

The purpose of this report is to summarize the results of the five consultation sessions that occurred in the Board related to this Ministry initiative.

BACKGROUND INFORMATION:

Jurisdictions around the world are exploring ways to improve their education system.

In May 2013, the Minister of Education released a document as a starting point for discussions about the next phase of Ontario’s education strategy. Through a series of in person, online and written consultations, many stakeholders and education partners across the province had the opportunity to explore the 7 questions featured in the document.

The Ministry is looking for a made-in-Ontario approach which benefits from a wide range of opinions about the best way forward. The consultations give us a chance to look upon our past successes, and redefine our vision, not just for the system, but for our students. This was also a unique opportunity for people from across Ontario to contribute to a vision for the future of our children and our province.

In response to the Ministry’s request, the Halton Catholic District School Board organized five opportunities to consult with various constituent groups.

REMARKS:

The format for each consultation was a short slide show explaining the goals of the consultation followed by a dotmocracy-style input session. Each participant was able to rotate through each of the seven questions, and interact with other participants at each station.

On October 23, the Council of Chairs meeting at Pope John Paul II was the first opportunity to engage a wide range of stakeholders. Every Catholic School Council was represented, along with the Catholic Parent Involvement Committee, Trustees, Principals and Senior Staff. The event was a unique and powerful opportunity for collaboration between the home and school.

Trustees co-chaired four other meetings in each municipality, with the support of Senior Staff:

On November 13, seven community members attended a consultation hosted by Trustees at Holy Rosary in Milton.

On November 18, seven community members attended a consultation hosted by Trustees at Christ the King in Georgetown.

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“From Great to Excellent: The Next Phase of Ontario’s Education Strategy” Consultation Page 2 of 2

On November 20, thirty-five community members attended a consultation hosted by Trustees at St. Thomas Aquinas in Oakville. That same evening, twenty-five community members gathered with Trustees at Assumption in Burlington.

These community-based sessions provided Trustees an opportunity to both interact with constituents as well as contribute to the board’s response to the Ministry.

The individual results of each consultation session are attached (see appendices). These were recently shared with the Ministry of Education through their reporting site.

CONCLUSION:

The results of this series of consultations provide rich and valuable feedback for the Ministry from the Halton Catholic DSB community. In addition, some of the results can inform decision-making with respect to our own local priorities. Finally, the process itself was an opportunity to strengthen our relationships with our parents and community members. REPORT PREPARED BY: J. NIGRO ASSISTANT SUPERINTENDENT, SCHOOL SERVICES REPORT SUBMITTED BY: J. NIGRO ASSISTANT SUPERINTENDENT, SCHOOL SERVICES REPORT APPROVED BY: P. DAWSON DIRECTOR OF EDUCATION AND SECRETARY OF THE BOARD

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1. What are the skills, knowledge and

characteristics students need to succeed after they have completed school, and how do we better support all learners in their development?

resilience 18

critical thinking 16

financial literacy 16

goal setting (high but realistic) 11

numeracy skills 10

digital citizenship/technological literacy 10

empathy 8

collaborative skills 8

problem solving 8

interpersonal skills/emotional intelligence 8

reading-literacy 7

Catholic Virtues 7

faith based learner contributing to society in a positive way - accept a sense of disappointment and move forward

7

self-regulation 6

perseverance/resilience 6

articulate communication 6

strong moral compass 6

strong work ethic 6

confidence 5

global citizenship 5

developing good virtues 4

Life Skills (banking, shopping, interviewing, etc.) 4

leadership 4

accountable 4

not a sense of entitlement 4

independence 3

self-advocacy 3

ability to make right decisions 3

discerning 3

risk takers 3

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focus on faith 2

active listening 2

awareness of environment and self 2

cge 1

responsible 1

providing relevant knowledge 1

flexibility 1

How to Support:

offer support/information to parents at home to give children all tools above - e.g. basic life skills classes (home economics)

provide various opportunities for success

confidence in themselves

finding what they are interested in

ability to self-evaluate, accept criticism - work harder to improve your skills

sense of community and service to others i.e. make them volunteer ~ empathy ~ global thinkers

2. What does student well-being mean to you, and what is the role of the school in supporting it?

provide self-inclusive environment (school role) 18

well-being = mental, physical, emotional, social, spiritual 17

identify at risk children/not judge-learn their stories 10

mental health - role of school: establish community connections for support & caring environment

10

~safe 9

~faith/spiritual 9

engage parents - ALL parents 8

it's not ok to be the best at everything, just do your best 8

happy - teaching "whole" child 7

developmental assets 7

self-regulation 7

risk takers (students confident) 6

balance - academic + extra-curricular - acknowledged by school 6

social responsibility 6

"caring adult" 5

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basic needs 5

~community partnerships (it takes a village) 5

meaningful learning experience - relate to school life + practical to lead students --> goals

4

parent engagement 4

extra-curricular: Catholic Community/culture and caring 4

achieving/believing/belonging 4

inclusivity 4

encourage/teach self-advocacy 4

supportive/trusting environment 3

~accepted 3

~understood 3

~nutrition/good night's sleep 3

~physical well being 3

being socially aware vis a vis the media/technology i.e. Facebook 2

~engaged in learning 2

~know your students (asset based approach) 2

encourage "outside the class/grade" relationships 2

more integration to build confidence 1

support groups 1

~role 1

developing assets 1

Note: every student in our catholic schools are given the opportunity and means to learn in an environment that they are comfortable with, without pressure or stress of any kind, physical, mental or psychological

Note: teaching kids how to handle bullying (in playground when there may not be a teacher anywhere near) and how a teacher responds to that: ~ do they deal with it immediately? ~do they chalk it up to kids being kids? ~are the students involved given feedback

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3. From your perspective, what further

opportunities exist to close gaps and increase equity to support all children and students in reaching their full potential?

funding the needs (i.e.) special ed./Mental health/socio-economic needs 19

pathways - transition plans (university, college, co-op, apprenticeships) communication to parents

10

parent engagement - bringing parents out to school/communication/parent education 10

be aware of differences in male/female learners and plan/teach accordingly 10

ensure that regardless of demographics and socioeconomic status that all children have access to resources (fundraising) 8

diversity - in terms of equity, hiring, multicultural representation, inclusion 7

targeted intervention (especially during early years) 7

opportunities to 'raise the bar' for students who are ready/need more 7

differentiating instruction - do PD to support staff 6

provide as much support as necessary in the early years to children with special needs (shouldn't worry about the $$$) 6

celebrate what every child can achieve not what the can't do 6

foster and strengthen parish, school and home connection 6

student mentorship 5

implement a variety of student assessment strategies 5

identify needs from school then translate need in home - bridge the gap 4

really understand where each child/student is having difficulty and addressing those needs on an individual basis 4

teach understanding diversity 4

more conversation between elementary and secondary re: intermediate data - how to address data concerns esp. 7 - 10 3

spiritual development to develop morals and values 3

making sure all students have EQUAL access to technology (equitable) 3

offering programs like food for thought to maximize learning potential 3

acknowledge student strengths and use them to address needs 3

access to technology 2

standardized teaching resources/manipulatives, etc. available to ALL schools 2

easier access to help for special needs - better identification of special needs - better programming materials

1

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4. How does the education system need to

evolve as a result of changes to child care and the implementation of full-day kindergarten?

supports for early identification for children who are struggling to meet expected milestones

23

to become more self-directed learners and self regulators from gr. 1 - 12 (beyond FDK) - program sustainability ~FDK - providing adequate and well-trained human resourced - ECE, teachers, lunch supervisors, EAs

17

smaller class sizes - not just more teachers/ECEs in the class - it's crowded - OPEN SPACE is important

8

being aware of their physical needs - i.e. learn better if had a chance to rest/chance to eat snacks

8

ratio --> students to teachers (down arrow) 4

transitioning --> to primary years - gr. 1…2…3 4

earlier identification of, and support for, special needs/beh. students 3

consult existing child care with school system 3

more focus on transitions from childcare to FDK - especially for students with unique needs

2

ensure safety measures are top notch (i.e. play areas, etc.) parking lots, etc. 2

get rid of 'grades' - children progress at their own rate 2

public needs to be educated about what play based learning is - NOT FREE DAYCARE 2

respect for roles of both teachers ad ECEs in the classroom 2

more of a balance in K - 1 transition - more inquiry in gr. 1 2

information sharing with preschool centres that have been working with younger children, full days - openness to outside support agencies (e.g.. Erin Oak)

1

increased engagement for parents for FDK children - help them continue the work of play, at home

1

schools becoming part of larger scale daycare system - integration of various gov't agencies

1

5. What more can we all do to keep students engaged, foster their curiosity and creativity, and help them develop a love of life-long learning?

ensure # of expectations in each course/program is limited - allow depth more than # 15

ensure curriculum content relates to the real world 14

model learning - as a parent - take up a sport, new hobby, course -- as an educator - learn from your students, share learning challenges and experiences

11

differentiate the learning opportunities 10

use rich authentic tasks/activities which have meaning to students 9

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incorporating more hands-on learning approach in classrooms to engage children in learning

8

have the teachers engage the children's' interest (stay connected) 8

allow for self-directed learning 8

allow for different learning styles of children 7

use an interest inventory to gauge specific learning styles 6

use technology to foster creativity - ties in with #6 6

ask them what interest them and act 6

students must find worth in what they are doing - self-intrinsic - find teaching/technologies - other ways of fostering interest and making things/learning engaging

5

buddy system in place for children with Special Needs (children who lack social interaction - direct teaching of social skills - generalization of skills

5

Know Kids 4

when teachers share personal stories/experiences with the students 4

bring in specialists to add to the curriculum 4

inquiry based learning 4

consider multiple intelligences/self-discovery 3

more leadership opportunities 3

teacher as facilitator - learn alongside/ with students 3

further development of opportunities for parent engagement 3

continue to offer courses (current technologically) that spark their interests 3

focus on the why, not the how 3

support and enthusiasm for questions 2

read to and with your children daily 2

shift their learning atmosphere - i.e. standing (tables) vs. sitting for long periods of time (addresses children with ADHD, etc.)

1

shifting the learning times to accommodate their age development - i.e. teens sleep in AM (brain development)

1

incorporate "arts" in foundation learning 1

allow them to come to school for more than school 1

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on line learning: engaging parents to find on line math/language programs to enhance the classroom - i.e. IXL Math program

1

breakfast programs 1

developmental assets 1

(up arrow) opportunity to experiment /exposure with arts 1

role model curious approach to learning 1

6. How can we use technology more effectively in teaching and learning?

effective and timely IT support to maximize use of different technologies 13

training for all staff for effective use of resources 11

teach students/staff digital citizenship explicitly 11

training for all staff for effective use of resources 11

teach students/staff digital citizenship explicitly 11

technology should not replace the teacher - it should be the medium/tool 10

"real" world connections 9

we need 21st century resources in all schools 8

pedagogy and curriculum drives the technology not vice versa 7

have computers/smart boards in ALL classrooms (not 1 per floor) 7

to open doors to avenues of learning beyond the "textbook"+ the blackboard 7

mandatory integration of technology in all classrooms and grade levels (21st Century learning)

6

keeping parent informed/training 5

ask the kids 5

digital should be taught, provided hand-in hand with the traditional methods. Don't abandon the one way for another. Blended learning

5

but keep in mind access and equity 5

to provide more opportunities for capacity building for teachers + other school staff 5

understand why you're using the technology 4

inquiry based teaching and learning which focuses on critical thinking skills, using tech tools to augment learning

4

not use technology to do traditional things i.e. use smartboard as chalkboard. Allow hands on learning. Technology can allow students to ask "what if" and find answer independently

4

to engage students in their own learning 4

appropriate training/maintenance 3

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mandatory use of class portals by teaching staff and email communication 3

common school focus and language of tech. use 2

visual learning tools, to enhance children's' focus 2

have structures access to the internet - some schools still do not have internet access within all rooms

2

connection between school/home - support info exchange 2

technology should be an addition to traditional skills i.e. printing, cursive, math skills, clocks, etc. are necessary skills

2

have personal devices for students to be able to use for classroom learning - resources 2

reaches beyond exceptional learners 1

7. In summary, what are the various opportunities for partnership that can enhance the student experience, and how can they benefit parents, educators and our partners too?

Pathways - explore more trades, etc. - apprent. Not just academic opportunities 17

community outreach, parish partnership - i.e. CWL/ KofC 13

adopt the "it takes a village" motto and work together/develop assets 9

enhancing co-op experiences - especially for spec. ed 8

connection with local business 8

provide diversified programs in secondary level i.e. machine shop, auto mechanics, trades

8

create real partnerships i.e. TD Canada Trust Summer Reading Program 8

partner with parent/grandparent community in the classroom. There are a lot of skills and experience that can be shared. Various sources of info stimulating to students - also seniors' residences (outreach) or "grand-teacher" program - also peer to peer learning opportunities

7

co-op/apprenticeship (academic & skills) 6

focus on community service that is meaningful - volunteer service hours -- e.g. food banks, retirement homes

6

elementary level bring back music, art, shop, etc., gifted programs 5

global community partners 4

stop limiting fundraising 4

public health - OHN in the school - working with D.A. 3

take your child to work day (before gr. 9) 3

parent involvement at home 3

co-op opportunities with municipalities/city/region -- good stewardship/community membership

3

parent guest speaker 2

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encourage entrepreneurship 2

dovetailing with public health for early identification and support for mental health issues (i.e. - anxiety/depression)

2

focused + purposeful goal setting by school partners 1

(triangle) Home, school, parish 1

parent involvement in classroom 1

career day in elementary and secondary level 1

more options for spec. ed children (hands on courses) 1

sharing resources with other schools 1

connecting with curriculum 1

in school mentors 1

volunteers helping build assets 1

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Support

1. What are the skills, knowledge and

characteristics students need to succeed after they have completed school, and how do we better support all learners in their development?

how to manage money they earn. Yes! 10

teach children to be advocates for themselves 6

teach kids how to improve their emotional I.Q. 4

teamwork: kids need to build interpersonal skills; need to be able to problem-solve together 3

responsibility, self-motivation, curiosity (for learning) 3

critical thinking skills 3

skills required are based on industry requirements for each profession. Industry should be consulted in curriculum development 2

teach kids advocacy skills so that they will not be embarrassed to advocate for help when required 2

personal responsibility; competition; self-reliance; independence; choice 2

ability to apply knowledge to real world. 1

learn resilience to help with bullying and others' "bad behaviours" 1

teach kids conflict resolution 1

problem solving skills 1

teach kids adaptability (changes in world) 1

2. What does student well-being mean to you, and what is the role of the school in supporting it?

student well-being encompasses personal sense of accomplishment; a sense of belonging; spiritual strength ; a feeling 'good about going to school. The school should foster an atmosphere where these can flourish 7

BRING BACK FULL TIME CYC's to high schools - add psychologists too please !! 7

challenging the student and the school should continually review the supper needs 3

feeling safe - to express ideas, personality, well-being. 3

educators need to look at students holistically: mind body and spirit. They need to use attachment based principles to really inspire an engage students 2

personal success, achieving personal (realistic) goals, celebrating and recognizing God's gifts 2

not allowing a high level student to suffer through grade level material and be bored 1

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Support

3. From your perspective, what further

opportunities exist to close gaps and increase equity to support all children and students in reaching their full potential?

consult with Healthcare support for children with mental health issues 4

more effort to reduce child poverty in our community! 4

where is intervention for kids above grade level? Need to empower teachers to teach above grade level and challenge these kids in order to keep them engaged and developing a need to study and try 4

there should be ADHD specific classes to give these students special training/skills required to succeed 4

find out where the gaps are by early diagnosis of children who are not succeeding, either academically or emotionally. i.e. consult with ADD/ADHD groups, psychologist 1

separating boys and girls, separating learning styles 1

give parents a choice to opt out of the state education monopolyq2

4. How does the education system need to evolve as a result of changes to child care and the implementation of full-day kindergarten?

full day kindergarten does not translate into better students downstream. It should be repealed. The education system should not be a babysitting service. We cannot afford it. 5

incorporate physical activities, sports - like soccer 2

my child got too tired in all day kind. 1

classrooms are too large - this means peer=attachment vs. safe adult relationships. It poses issues for bullying, anxiety (early) for bus safety issues. (read Gabor Matte books for more info!! and research). Funding private daycare would make more sense 1

5. What more can we all do to keep students engaged, foster their curiosity and creativity, and help them develop a love of life-long learning?

more- co-op education (practical applications) 6

encourage using their learning style (kinesthetic, auditory, visual) 4

teachers should be trained to use attachment based principles to create an environment that fosters engaged students 4

using technology to go beyond what was previously (historically) done 3

find out how they feel in the classroom i.e. anonymous survey - ask the students what they want (not just teachers and parents or Ministry) 2

keep them all challenged. Don't be content that they're meeting the standards 2

if they are not engaged they should have the choice to opt out and go elsewhere where they will be engaged 2

to keep kids engaged in Math, we should have year lone (uninterrupted) math in the school year! 2

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Support

consults with clinical psychologists to find out why they're not engaged 2

kids are spending too much time online and no longer are interested in personal relationships (in person), in learning and environment/nature (lost touch with nature) 1

kids should get to stay with one teacher for more than one year in elementary grades 1

6. How can we use technology more effectively in teaching and learning? use technology more wisely (not all personal mobile devices in school - may interfere

with learning. Many students may not be able to concentrate due to negative impact of WIFI in most schools. Doctors are increasingly diagnosing children/adults with hypersensitivity to WIFI - headaches, irritability, migraines 9

*new technology (i-Pod) can be distracting (students blind texting one another - hidden iPod in desk) and not paying attention to lessons in class 6

consider the Khan Academy to teach all levels. 4

don't use technology to make learning/teaching become another form of entertainment. Students need to deal with personalities and have "people" skills 3

using technology wise not dependent. On technology or even calculators (more mental math) 3

have "virtual teachers, much like large companies i.e. 1 interesting amazing grade 3 math teacher for all kids in Ontario!! This teacher teaches to all types of learners…auditory, kinesthetic, etc. - cost effective 3

use Luminosity (free on-line tool to train your brain!) 2

technology is only a tool to enhance cognitive ability if it does not do that then it should not be utilized 2

using technology as a tool - to narrow the achievement gap for students of differing abilities 2

7. In summary, what are the various opportunities for partnership that can enhance the student experience, and how can they benefit parents, educators and our partners too?

local field trips to businesses, starting in grades 7 and 8 to hopefully inspire kids about what we do, what we make in Ontario; e.g. auto manufacturing, or finance and banking 5

bring your child to work - grade 6, 7, 8 & 9 ** 10, 11, 12 5

our school system is a monopoly that cannot respond to the needs of all students. Competition and choice should be introduced so that students can excel at a school where they would be better suited 5

partnerships with successful schools, programs that can benefit by the exchange of best practices. 3

partnership with industry/universities (more co-op education at earlier age) 2

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Support

BRING BACK grade 13! 2

private education in public system for tutoring during school hours! 1

ask for parent input regarding the student's strengths and needs. Parents know their child 1

let parents be involved in the classroom volunteering - they can help work with kids that have a need for one-on-one. 1

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GEORGETOWN CONSTITUENCY MEETING

Support

1. What are the skills, knowledge and

characteristics students need to succeed after they have completed school, and how do we better support all learners in their development?

hands-on learning (co-op programs) 6

self esteem 3

treat each child as an individual (everyone learns differently) - use their strengths and coach on weaknesses

3

respect for others 2

work ethics 2

budgeting, better understanding of finances and value of a dollar, use of credit cards and loans

2

they have to know how to set goals and implement a plan 1

independent 1

thinking outside the box 1

team work to achieve common goal 1

encouragement 1

structures in class to ensure all can finish work - i.e. if some done they shouldn't distract others

1

time management 1

how to better keep organized 1

2. What does student well-being mean to you, and what is the role of the school in supporting it?

I strongly believe that HCDSB should implement school uniforms to support student achievement and success

4

teach kids to respect themselves (ex. Healthy self image, positive outlook on themselves)

3

extreme anti-bullying rules and punishment 2

teach parents to supervise children's "social media" 2

homework reinforces what learned by practicing they must learn at school practice at home

1

they should be empowered to want to learn, it must be interesting and relevant 1

if they don't understand, teach until do not move along anyway , especially for reading/writing/math

1

students well-being is very important to me 1

well-being = mind/body/soul or spirituality -- continue to teach them - encourage them to learn - find what works for the child. A healthy self-image can come from doing something well. Hands on learning shows results.

1

school needs to support "how the child learns best" then self-esteem and student well-being follows

1

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Support

3. From your perspective, what further

opportunities exist to close gaps and increase equity to support all children and students in reaching their full potential?

many people learn visually or on computers or hands on. -- create more visual learning (math examples using visuals) -- Legos for fractions - hands on learning 4

remove no child left behind policy - don't advance until you should 4

smaller class sizes so kids can work closer with teachers 2

more group collaboration in classrooms. Show them how beneficial it is to support each other, work together

1

team work through group assignments equally important to independents work management

1

has to be relevant learning so they stay interested 1

the standardized tests should not have practicing for because not true reflection of status ad makes it lose its validity and purpose to help improve teaching and school's practices

1

4. How does the education system need to evolve as a result of changes to child care and the implementation of full-day kindergarten?

less kids in each class 3

more assistance in class 2

introducing technology learning (most of these kids are already playing computerized games/learning at home)

2

meaningful curriculum for JK,SK and no homework at this level 1

set the pace for them to be ready to learn to read and write in gr.1 1

they don't need to use computers in JKSK as they school do age appropriate developmental activities

1

lengthen school day to 4:00 for higher grade students 1

less PA days 1

year round schooling 1

5. What more can we all do to keep students engaged, foster their curiosity and creativity, and help them develop a love of life-long learning?

make sure to show students how the subject they're learning relates to everyday life. Might get them more interested - e.g. trigonometry in C.A.D. 6

bring in guests to speak to students about subjects i.e. bring in an astronaut to speak in science class

4

bring back OAC or OAC like courses at an earlier level. More specialized classes earlier on.

4

find out what interest the kids and use it to teach them - i.e. Math - grade 5 - use Lego to teach fractions

2

encourage them to not be satisfied with a simple response - teach them to ask questions and how to think outside of the norm -- search for answers/probing

2

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Support

expose to stories of people who have made significant life contributions because of lifelong learning

1

compete with their own achievements to always improve it. not just between esp. cause some may be discourages if others do better academically because ands-on learners are discourages in the current system

1

6. How can we use technology more effectively in teaching and learning?

keep it regulated, don't allow anywhere, anytime 2

it should be supervised and monitored. We all know that internet becomes a way of life but can be destructive to some students

2

utilize computerized testing - assists teachers with marking and students making clear answers (in-class)

1

social networking sites should be blocked to prevent cyber-bullying 1

7. In summary, what are the various opportunities for partnership that can enhance the student experience, and how can they benefit parents, educators and our partners too?

engage students with hands on learning (i.e. co-op programs; enhanced, interactive/computerized in-class learning) 6

organic food growers/manufacturer lectures and classes, in return they provide food for cafeteria

3

experience the work world 2

partner with a car manufacturer to donate a car per school per year for auto shop 2

more parent teacher communication - an email on what is being discussed in class to initiate conversation at home

2

parent teacher interviews at night not 9:00 am 1

partners on "real world projects" like global and local environment; concerns, local food initiatives, world issues on humanitarian needs. Hands-on opportunities to apply what they learn and reinforce it, and help hands-on learners find school interesting ("not boring"). Assignments involving need to seek community partners.

1

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MILTON CONSTITUENCY MEETING

Support

1. What are the skills, knowledge and

characteristics students need to succeed after they have completed school, and how do we better support all learners in their development?

Technology 3

"real world" applications - work ethics; entrepreneurship 3

financial skills - how to survive in reality 3

Transferable skills 2

communication 2

critical thinking 2

social skills - (relationships, values, etc.) 2

Traditional - language/comprehension; numeracy; science; writing (including handwriting)

2

more opportunities to practice skills in the "real world" - more collaboration opportunities in class; leading projects in school community

2

people skills 2

would like to see every student learn a little of all trades - basics; woodworking, cooking, carpentry, etc.

2

development of "work ethics" and "accountability - as we develop into more of a disposable society, being in- disposable will be of great value.

2

public speaking as a mandatory course 2

coping skills to the challenge they will face. 1

2. What does student well-being mean to you, and what is the role of the school in supporting it?

safety: being accepted; positive learning environment; role models 5

wellbeing - physical: home/school/community; safe, provided for, listened to; emotional: growing to be well formed individuals, good family values, formed in Catholic Faith/Other Faith

4

health: provide healthy choices - body/spiritual 3

Comfort and lack of distractions to afford fearless learning 1

producing well rounded individuals that have a balanced outlook with high emphasis on faith, family values, overall excellence - continuing to engage parents/students in the learning process

1

comforting and being heard 1

student's thinking is valued 1

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3. From your perspective, what further

opportunities exist to close gaps and increase equity to support all children and students in reaching their full potential?

Ensuring the system is fair to all 3

identify each students needs and be supportive 3

encouraging the "do not haves" 2

provide more one-on-one support to students with exceptionalities (e.g. Ease, behavioural team members))

2

students need to see "themselves" in the people who teach them (role models) 1

observations in JK classes to flag students at-risk who are not professionally diagnosed 1

providing space for community organizations in the school to educate patens (e.g. community hubs - public health nurses)

1

Food for Thought programs (healthy snacks) 1

receiving the same programs and fairness in access to technology 1

4. How does the education system need to evolve as a result of changes to child care and the implementation of full-day kindergarten?

less play based learning @ JK/SK: focus on reading, communication, phonics 3

FDK should have classroom caps on number of students, similar to that of Primary Grades or student-teacher ratios

2

Full year schooling (same # of days) just broken up and "chunked" 2

perhaps incorporating the aspects of play-based learning into higher grades - learning through interest of the child

2

supporting problem solving and critical thinking skills needed in today’s jobs rather than memorization of facts that can simply be "googled" by anyone

2

helping all students be proficient with various forms of technology - giving opportunities in class

2

promote care options, like YMCA @ OLOF 1

classes shift from 75 minutes to 55 minutes (more of them) with core courses (math, English, science, history spanning full years

1

fostering interpersonal skills, collaboration, peer discussion 1

identification process in terms of "how" each child learns - enabling them to achieve at a higher level by incorporating all learning methods (i.e. visual learners, etc.)

1

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MILTON CONSTITUENCY MEETING

Support

5. What more can we all do to keep students

engaged, foster their curiosity and creativity, and help them develop a love of life-long learning?

parent education - providing workshops on what and how their children are learning (videos, newsletters, seminars, etc.) -- how education has differed from when they were in schools to the needs of today's learner's

5

get professionals from different walks of life to go to schools and talk to students 3

science projects that promotes imagination and creativity 2

incorporate financial management/home economics/agriculture… 2

visits to manufacturing, laboratories, plants, energy and other sites/location that shows them how things are done or made

2

encourage volunteering at an early age 1

encourage after school/community events/participation - give weightage for participations

1

avoid teaching with distractive technologies - just for the sake of using technology 1

how we as parents can ask guiding questions in everyday activities 1

invite professionals in different fields to talk about what they do and contribute to the society

1

6. How can we use technology more effectively in teaching and learning?

in order to effectively use new technology, students need to be introduced to this before it becomes old technology

4

in teaching, by providing the teachers the opportunity to use and educating the students the current technology; in learning, by providing the students the equipment, tools using technology towards their school activities/work/project -- showing students the possibility of creating something new using the technology

4

less cell phones 3

focus on STSE is important. More emphasis in Science (not just math, literacy) 2

upgrade existing technology - documents camera; smartboards; computers with ability to project it's screen

2

supporting teachers in learning how to effectively use technology; allowing teachers to learn from students empowers students

1

allow students to explore these technologies and be comfortable with them 1

provide hands on computer access at Grade 1 level OR earlier 1

BYOD policies 1

introducing technologies used in real world workplaces (for presentations - Prezi; PowerPoint, etc.)

1

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MILTON CONSTITUENCY MEETING

Support

7. In summary, what are the various

opportunities for partnership that can enhance the student experience, and how can they benefit parents, educators and our partners too?

partnership with the local businesses such at Home Depot for trades workshop at school

2

partnership with the chamber of commerce to obtain various entrepreneurship experience for the students

2

partnership with any National/local sports organizations . These benefits exposure to hands on experience to students, various educational tools to educators and promotion of businesses and programs

2

(creating (or if it already exists) promoting a solid, achievable model for parents to become and feel empowered as their children's learning advocate. Partnership between child, parent, school through various programs and/or workshops, etc.

2

faith based partnerships 2

more exposure to non-traditional jobs, jobs around the world 1

local community "positive business that are education / health based - to give students the chance to participate in "real Life" experiences

1

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OAKVILLE CONSTITUENCY MEETING

Support

1. What are the skills, knowledge and

characteristics students need to succeed after they have completed school, and how do we better support all learners in their development?

critical thinking 15

problem solving 12

self-esteem 11

discipline/perseverance ("don't eat the marshmallow" 11

written, oral communication 9

time managements 8

empower them to be responsible for their own personal finances - bank account; balance accounts; financial accountability 7

mathematical foundation 6

organizational skills - charity/spirit of service 6

more practice/repetition to teach kids school 5

grade 13 5

encourage/foster creative thinking/reasoning 5

leadership 4

dealing with stress 4

respect 2

??? general knowledge about world (history, geography) 2

hope- that the world will be ok - will get jobs… 2

people skills 2

logic 1

secure attachment 1

meditations 1

2. What does student well-being mean to you, and what is the role of the school in supporting it?

physical education up to grade 12 12

safety - cameras, door locks, rules; health - food snacks - increase supervision at lunchtime; emotional well-being - no hugging kindergarten kids? 9

sense of community - school spirit 9

supported by morally sound adults with optimistic/positive energy 8

concern for student health, safety, emotional well-being - anxiety/bullying 8

self-advocacy, self-responsibility 6

need to lead by example (health and wellness experts in the school) 5

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common experiences to show how we're more the same than difficult 4

good communication between parents and teachers for 'shared understanding' of the child -- help educate parents 4

balanced day in high school nutrition breaks 3

standardized 2

consistency in implementations 2

classroom supervision improvement (lunchtime) 2

3. From your perspective, what further opportunities exist to close gaps and increase equity to support all children and students in reaching their full potential?

fewer split classes (e.g. 1/2) 11

opportunities for "all" children to have access to "kumon/sulivan" type tutoring (Kahn academy free) -- achieved by high achieving students/high school students/volunteer hours for tutoring

10

cap class sizes (4 - 12) - K-12 -- more individual attention to students 9

smaller curriculum for K - 3 (Math + reading - more) - less science, keep that for later) more science

8

more gifted classes in schools 6

tune into specific needs of kids instead of "cookie cutter" approach - learning styles - identification and support 6

parent involvement in evaluation + assessment - teacher communication 5

focus less process more people 1

more mentoring programs (gifted @ sp. Ed) 1

4. How does the education system need to evolve as a result of changes to child care and the implementation of full-day kindergarten?

reconsider class size (reduce) - too much for teachers and students 16

rescind full day K * bring back grade 13 !!! 13

enhance reading buddies (good program - helps kids and connections 9

consider introduction of Math buddies 6

stop labelling and defining individual groups - let uniqueness of person and self define the kids

5

JK could be half day and SK full day 5

increase academic expectations so that JK becomes gr. 1. etc. (replaces grade 13) 4

look into other educations system SABIS - IB - and take the best out of it 4

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Support

play based learning should cover more concepts for an earlier start to curriculum - i.e. reading, writing, math -- more challenging concepts introduced 4

have more inquiry based activities in grades 1 - 2 3

take computers out of kindergarten (replace with clock & calendar 1

Waldorf model for K is good 1

more hands on materials and activities and less instructional lessons in grades 1 - 2 1

implement more creative activities to build stronger imagination and problem solving skills

1

start with JK/SK when considering curriculum gaps between gr. 8 - gr. 9 & grade 12 - University

1

5. What more can we all do to keep students engaged, foster their curiosity and creativity, and help them develop a love of life-long learning?

discriminating use of technology "unplug?" 11

provide opportunities for experiential learning A.V.K. 10

cater to different learning styles - differentiate instruction 9

more arts 8

class size does/may compromise curiosity/connections with teacher and activities (less process more people) 6

embrace technology 6

self-directed/independent learning 5

start at younger ages anything to do with "creative thinking" 5

use the library i.e. books (not on CDs) 4

more observation is needed and follow child-led ideas and subjects 4

support arts, music 2

teacher development, improved qualifications, leadership, character development - teacher engagement 2

problem-based learning 1

do a better job @ addressing different learning styles 4

6. How can we use technology more effectively in teaching and learning?

technology only as a tool. Foster good penmanship and use of mental capabilities and social skills

11

more resources - more up to date technology 7

expand on class portals - make it 2-way communications (EDMODO) 6

better training for staff - in-service 5

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Support

"teach" presentation techniques rather than just evaluating performance ( on S/T that was never taught) 5

give children a chance to use software - such as iMovie to make videos or flipboom to make comics (also fosters creativity) 3

less traditional desk-blackboard learning and more hands on comprehensive applied projects (i.e. field trips) 2

equity of access 2

Math/Physics/Chem software for simulations 2

teach MS Word, PowerPoint, keyboarding skills 2

computers that work 2

teach how to use an abacus - toss the calculator 2

more awareness of on-line resources (vetted) e.g. homework help gr. 7 - 12 1

introduce the "clicker" for answers to "group think" 1

only use technology that is hard to learn otherwise it's just entertainment and addictive! 1

not on-line courses but more computers in the classroom to enhance application of knowledge

1

no calculators 1

CDL computer driving license as early as Grade 5 1

7. In summary, what are the various opportunities for partnership that can enhance the student experience, and how can they benefit parents, educators and our partners too?

post-secondary learning institutions

continue community service hour requirement for graduation 6

employer community (re. job prospects & training 4

parishes 4

take your kid to work in grade 9 -- also grade 10/11 3

service organizations - e.g. charitable orgs. 2

volunteer organizations 2

teacher development in teamwork, character building and leadership 2

private companies - fundraising 1

open honest discussions between all parties - students, teachers and parents on how to improve classroom community

1

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Capital Projects Report – As at November 30, 2013 Page 1 of 1

Regular Board Meeting December 17, 2013

INFORMATION REPORT ITEM 10.5

CAPITAL PROJECTS REPORT – AS AT NOVEMBER 30, 2013

The attached Consolidated Capital Projects Report provides a summary totaling $416.4 million of all Board approved projects since the new capital funding model was implemented by the Ministry of Education in 1998. A total of $399.6 million has been recorded for all projects, including open purchase orders of $21.7 million which relate mainly to the construction of the two new Milton Elementary Schools (Milton 5 and Milton 7).

The Debenture Financing Summary (Appendix A-1, A-2 and A-3) provides a summary of all projects that have been financed by debentures through the Ontario School Boards Financing Corporation (OSBFC) or the Ontario Financing Authority (OFA).

For the March 2014 OFA debenture issue, the Board will be requesting long-term financing in the amount of $36.7 million related to the new school construction of Jean Vanier Catholic Secondary School and St. Ignatius of Loyola Catholic Secondary School, as well as for the primary class size additions at St. Catherine of Alexandria Catholic Elementary School and St. Brigid Catholic Elementary School.

Detailed schedules for any project not already included in this report are available on request by contacting Roxana Negoi, Senior Administrator, Financial Services at (905) 632-6314, ext. 133. REPORT PREPARED BY: F. GIBSON, MANAGER BUDGET AND ACCOUNTING SERVICES REPORT REVIEWED BY: R. NEGOI, SENIOR ADMINISTRATOR FINANCIAL SERVICES REPORT SUBMITTED BY: P. MCMAHON, SUPERINTENDENT OF BUSINESS SERVICES AND TREASURER OF THE BOARD REPORT APPROVED BY: P. DAWSON, DIRECTOR OF EDUCATION AND SECRETARY OF THE BOARD

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Halton Catholic District School BoardConsolidated Capital Projects

For the period ending November 30, 2013

SCHOOL BUILDINGSBUDGET EXPENSED

Sep.1/98 to Aug.31/12

EXPENSED

2012 - 13

EXPENSED

2013- 14

Commitments

2013 - 14

Total Expensed and

Commitments

AVAILABLE

BALANCEAscension Elementary $3,200,000 $3,160,703 $0 $0 $0 $3,160,703 $39,297Holy Rosary Elementary, Milton $5,500,000 $5,356,378 $0 $0 $0 $5,356,378 $143,622St. Patrick's Elementary $3,650,000 $3,716,647 $0 $0 $0 $3,716,647 ($66,647)St. Francis of Assisi Elementary $3,770,000 $3,669,902 $0 $0 $0 $3,669,902 $100,098Notre Dame Secondary $1,250,000 $1,039,404 $0 $0 $0 $1,039,404 $210,596Mother Teresa Elementary $7,450,000 $6,874,383 $0 $0 $0 $6,874,383 $575,617St. Andrew Elementary $7,770,000 $7,255,509 $0 $0 $0 $7,255,509 $514,491Sacred Heart of Jesus Elementary $7,770,000 $7,010,277 $0 $0 $0 $7,010,277 $759,723Learning Environmental Improvement Program (LEIP) $12,000,000 $8,866,538 $0 $0 $0 $8,866,538 $3,133,462School Renewal $2,245,001 $2,070,361 $0 $0 $0 $2,070,361 $174,640Sub-total Old Projects $54,605,001 $49,020,102 $0 $0 $0 $49,020,102 $5,584,899NEW PROJECTSSt. Paul Elementary $1,800,000 $1,573,776 $0 $0 $0 $1,573,776 $226,224St. Raphael Elementary $1,900,000 $1,919,238 $0 $0 $0 $1,919,238 ($19,238)St. Vincent Elementary $1,250,000 $1,159,421 $0 $0 $0 $1,159,421 $90,579St. Joseph Elementary, Acton $2,275,000 $2,211,231 $0 $0 $0 $2,211,231 $63,769St. Catherine of Alexandria Elementary $8,000,000 $7,914,532 $0 $0 $0 $7,914,532 $85,468Assumption Secondary $4,800,000 $4,734,987 $0 $0 $0 $4,734,987 $65,013Christ the King Secondary $25,300,000 $25,758,453 $0 $0 $0 $25,758,453 ($458,453)Holy Trinity Secondary $27,400,000 $26,419,175 $0 $0 $0 $26,419,175 $980,825ALC $1,600,000 $1,591,080 $0 $0 $0 $1,591,080 $8,920Holy Rosary Elementary, Burlington $2,400,000 $2,305,896 $0 $0 $0 $2,305,896 $94,104St. Mark's Elementary $440,000 $402,630 $0 $0 $0 $402,630 $37,370St. John Elementary, Oakville $370,000 $285,471 $0 $0 $0 $285,471 $84,529Our Lady of Victory Elementary $2,400,000 $2,265,547 $0 $0 $0 $2,265,547 $134,453St. Elizabeth Seton Elementary, Burlington $8,300,000 $7,137,082 $0 $0 $0 $7,137,082 $1,162,918St. Joan of Arc Elementary, Oakville $8,800,000 $7,704,963 $0 $0 $0 $7,704,963 $1,095,037Guardian Angels Elementary $8,800,000 $8,134,843 $0 $0 $0 $8,134,843 $665,157Pope John Paul II Elementary, Oakville $9,900,000 $8,600,943 $0 $0 $0 $8,600,943 $1,299,057Christ the King Secondary - Classroom Addition $2,000,000 $1,786,025 $0 $0 $0 $1,786,025 $213,975Corpus Christi Secondary, Burlington $30,260,000 $32,837,311 $0 $0 $0 $32,837,311 ($2,577,311)St. Anthony of Padua Elementary, Milton $10,200,000 $9,231,309 $0 $0 $0 $9,231,309 $968,691St. Christopher Elementary, Burlington $9,900,000 $8,726,499 $0 $0 $0 $8,726,499 $1,173,501St. Christopher Elementary , Child Care Centre $750,000 $750,000 $0 $0 $0 $750,000 $0St. Peter Elementary, Milton $10,800,000 $10,748,401 $0 $0 $0 $10,748,401 $51,599Our Lady of Fatima Elementary, Milton $11,300,000 $10,298,651 $0 $0 $0 $10,298,651 $1,001,349Lumen Christi Elementary, Milton $11,300,000 $10,899,353 $0 $0 $0 $10,899,353 $400,647St. Anne Elementary, Burlington $11,600,000 $668,287 $10,595,593 $693,072 $310,947 $12,267,899 ($667,899)St. Mary Elementary, Oakville $11,200,000 $9,986,172 $462,681 $7,033 $2,380 $10,458,265 $741,735Milton #5 Elementary $12,632,220 $0 $362,763 $532,310 $10,470,682 $11,365,755 $1,266,465Milton #7 Elementary $12,632,220 $0 $493,594 $521,704 $10,725,359 $11,740,657 $891,563St. Thomas Aquinas Secondary - Reconstruction $37,000,000 $37,588,033 $0 $0 $0 $37,588,033 ($588,033)St. Ignatius of Loyola Secondary - Addition $22,500,000 $21,201,593 $2,535,032 $107,123 $0 $23,843,749 ($1,343,749)Jean Vanier Secondary, Milton $35,000,000 $6,357,051 $27,061,495 $1,895,479 $147,164 $35,461,189 ($461,189)St. Joseph(A) Elementary- Classroom Addition and Alteration $905,000 $946,685 $15,205 $0 $0 $961,890 ($56,890)St. Brigid Elementary - Classroom Addition and Alteration $1,439,000 $1,240,353 $22,373 $0 $0 $1,262,726 $176,274St. Catherine Elementary - Classroom Addition and Alteration $2,396,000 $1,874,477 $116,164 $0 $0 $1,990,641 $405,359St. Dominic Elementary- Classroom Addition and Alteration $815,000 $706,288 $23,899 $0 $0 $730,187 $84,813St. Andrew Elementary - Classroom Addition and Alteration $780,000 $641,651 $49,666 $0 $0 $691,316 $88,684Guardian Angels Elementary - Classroom Addition and Alteration $2,970,000 $0 $45,038 $16,398 $0 $61,437 $2,908,563St. Anthony of Padua Elementary - Classroom Addition and Alteration $2,970,000 $0 $63,491 $16,398 $0 $79,889 $2,890,111Sub-total New Projects $357,084,440 $276,607,407 $41,846,993 $3,789,518 $21,656,532 $343,900,450 $13,183,990Good Places to Learn $4,276,577 $4,276,577 $0 $0 $0 $4,276,577 ($0)C.E.C Port-A-PAC(s) Program Services & Administration $475,000 $473,535 $0 $0 $0 $473,535 $1,465Cost of Issuing Debenture $0 $1,921,083 $0 $0 $0 $1,921,083 ($1,921,083) TOTAL PROJECTS $416,441,018 $332,298,704 $41,846,994 $3,789,518 $21,656,532 $399,591,747 $16,849,271

2November 2013 Capital Budget 12/13/2013

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Halton Catholic District School BoardConsolidated Capital Projects

For the period ending November 30, 2013

SCHOOL SITES

BUDGET EXPENSED Sep.1/98 to Aug.31/12

EXPENSED

2012 - 13

EXPENSED

2013- 14

Commitments

2013 - 14

Total Expensed and

Commitments

Mother Teresa Elementary (147) $0 $1,656,104 $0 $0 $0 $1,656,104

St. Andrew Elementary (148) $0 $2,133,363 $0 $0 $0 $2,133,363

Sacred Heart of Jesus Elementary (149) $0 $1,932,906 $0 $0 $0 $1,932,906

Milton #5 Elementary (151) $0 $23,132 $4,889,809 $2,205 $0 $4,915,145

Lumen Christi Elementary (152) $0 $3,239,414 $0 $0 $0 $3,239,414

Milton #7 Elementary (153) $0 $3,290,929 $464 $0 $0 $3,291,393

St. Anne Elementary (159) $0 $157,535 $4,942,565 $27,038 $0 $5,127,138

St. Peter Elementary (163) $0 $2,933,095 $0 $0 $0 $2,933,095

Our Lady of Fatima Elementary (166) $0 $3,440,237 $0 $0 $0 $3,440,237

St. Catherine of Alexandria Elementary (168) $0 $1,529,708 $0 $0 $0 $1,529,708

West Oak Trails #5 Elementary (171) $0 $6,060,021 $262 $0 $0 $6,060,283

Christ the King Secondary (231) $0 $5,275,487 $0 $0 $0 $5,275,487

Holy Trinity Secondary (233) $0 $5,846,886 $0 $0 $0 $5,846,886

St. Elizabeth Seton Elementary (157) $0 $1,624,591 $0 $0 $0 $1,624,591

St. Joan of Arc Elementary (161) $0 $2,015,986 $0 $0 $0 $2,015,986

Guardian Angels Elementary (164) $0 $2,099,818 $0 $0 $0 $2,099,818

Georgetown West Elementary (167) $0 $1,668,170 $0 $0 $0 $1,668,170

Pope John Paul II Elementary (162) $0 $2,726,023 $0 $0 $0 $2,726,023

Corpus Christi Secondary (202) $0 $13,629,450 $0 $0 $0 $13,629,450

St. Anthony of Padua Elementary (165) $0 $3,300,291 $0 $0 $0 $3,300,291

St. Christopher Elementary (158) $0 $4,506,735 $0 $0 $0 $4,506,735

Loyola Secondary Addition (235) $0 $792,687 $0 $2,265 $0 $794,952

Jean Vanier Secondary, Milton (204) $0 $9,849,605 ($5,134) $21,033 $0 $9,865,504

St. Thomas Aquinas Secondary (237) $0 $3,997,908 $39,500 $1,214 $101,821 $4,140,442

Various Site - EDC Eligible costs $0 $15,152,452 $1,001,034 $16,841 $1,854 $16,172,181

TOTAL SITES $0 $98,882,533 $10,868,499 $70,596 $103,675 $109,925,304

TOTAL BUILDINGS AND SITES 416,441,018$ 431,181,237$ 52,715,493$ 3,860,114$ 21,760,207$ 509,517,051$

3

November 2013 Capital Budget 12/13/2013

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130

HALTON CATHOLIC DISTRICT SCHOOL BOARD

St. Anne Catholic Elementary School

NEW PUPIL ACCOMMODATION PROJECT

SCHOOL BUILDINGBUDGET

(ESTIMATE)

EXPENSED Sep.1/98 to Aug.31/12

EXPENSED

2012 - 13

EXPENSED

2013- 14

Commitments

2013 - 14

TOTAL EXPENSED

and Commitments

AVAILABLE

BALANCE

Construction $10,196,000 $6,737 $10,101,477 $518,351 $260,017 $10,886,583 ($690,583)

Professional Fees $730,000 $429,775 $211,232 $29,361 $1,652 $672,020 $57,980

Inspections, Soil test, Surveys $153,000 $70,932 $69,228 $17,544 $31,698 $189,403 ($36,403)

Building Permit Fees $102,000 $160,843 $16,668 $0 $0 $177,511 ($75,511)

Contingencies $102,000 $0 $0 $0 $0 $0 $102,000

Furniture & Equipment $317,000 $0 $118,711 $77,585 $12,508 $208,804 $108,196

Computer & Technology Equipment $0 $0 $78,277 $50,231 $5,072 $133,580 ($133,580)

Bridge Financing (Interest) $0 $0 $0 $0 $0 $0 $0

TOTAL $11,600,000 $668,287 $10,595,593 $693,072 $310,947 $12,267,899 ($667,899)

SCHOOL SITEBUDGET EXPENSED

Sep.1/98 to Aug.31/12

EXPENSED

2012 - 13

EXPENSED

2013- 14

Commitments

2013 - 14

TOTAL EXPENSED

Site $0 $4,603,338 $0 $0 $4,603,338Site Improvements $0 $163,456 $21,033 $0 $184,489Professional Fees-EDC-Site $157,535 $175,771 $6,005 $0 $339,311Bridge Financing $0 $0 $0 $0 $0 TOTAL $0 $157,535 $4,942,565 $27,038 $0 $5,127,138

PROJECT TOTAL $11,600,000 $825,822 $15,538,158 $720,111 $310,947 $17,395,038

FUNDING BUDGET EXPENSED

Sep.1/98 to Aug.31/12

EXPENSED

2012 - 13

EXPENSED

2013- 14

Commitments

2013 - 14

TOTAL

BUILDINGDebenture $0 $0 $0 $0Short Term Financing (Investment) $0 $0 $0 $0 $0Funding - Minor TCA $0 $196,988 $127,816 $324,803Funding - FDK $0 $1,556,830 $0 $1,556,830Funding - Capital Priorities $668,287 $8,841,775 $565,257 $10,075,319SITEEducation Development Charge - Applied $0 $0 $0Long Term Financing - Debenture $0 $0 $0Short Term Financing (Investment) $157,535 $4,942,565 $27,038 $0 $5,127,138 TOTAL $0 $825,822 $15,538,158 $720,111 $0 $17,084,091

Unfinanced Commitments $310,947

4

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131

HALTON CATHOLIC DISTRICT SCHOOL BOARD

St. Mary Catholic Elementary School

NEW PUPIL ACCOMMODATION PROJECT

SCHOOL BUILDINGBUDGET

(ESTIMATE)

EXPENSED Sep.1/98 to Aug.31/12

EXPENSED

2012 - 13

EXPENSED

2013- 14

Commitments

2013 - 14

TOTAL EXPENSED

and Commitments

AVAILABLE

BALANCE

Construction $9,812,000 $8,924,714 $311,253 $0 $1,629 $9,237,596 $574,404

Professional Fees $636,000 $573,859 $15,636 $0 $0 $589,495 $46,505

Inspections, Soil test, Surveys $153,000 $112,408 $15,656 $0 $0 $128,064 $24,936

Building Permit Fees $102,000 $215,002 $1,689 $0 $0 $216,691 ($114,691)

Contingencies $190,000 $0 $0 $0 $0 $0 $190,000

Furniture & Equipment $307,000 $95,127 $47,771 $7,033 $0 $149,931 $157,069

Computer & Technology Equipment $0 $65,062 $70,675 $0 $751 $136,488 ($136,488)

Bridge Financing (Interest) $0 $0 $0 $0 $0 $0 $0

TOTAL $11,200,000 $9,986,172 $462,681 $7,033 $2,380 $10,458,265 $741,735

SCHOOL SITEBUDGET EXPENSED

Sep.1/98 to Aug.31/12

EXPENSED

2012 - 13

EXPENSED

2013- 14

Commitments

2013 - 14

TOTAL EXPENSED

Site $5,981,169 $0 $0 $0 $5,981,169Site Improvements $5,108 $0 $0 $0 $5,108Professional Fees-EDC-Site $73,744 $262 $0 $0 $74,006Contractual - Fiber Optics (EDC) $0 $0Bridge Financing $0 $0 $0 $0 $0 TOTAL $0 $6,060,021 $262 $0 $0 $6,060,283

PROJECT TOTAL $11,200,000 $16,046,193 $462,943 $7,033 $2,380 $16,518,549

FUNDING BUDGET EXPENSED

Sep.1/98 to Aug.31/12

EXPENSED

2012 - 13

EXPENSED

2013- 14

Commitments

2013 - 14

TOTAL

BUILDINGDebenture $0 $0 $0 $0Short Term Financing (Investment) $0 $0 $0 $0 $0Funding - NPP & GPL $0 $0 $0 $0Funding - FDK $344,234 $344,234Funding - Capital Priorities $9,825,983 $0 $0 $9,825,983Funding - Minor TCA $160,189 $118,446 $7,033 $285,668SITEEducation Development Charge - Applied $0 $0 $0Long Term Financing - Debenture $0 $0 $0Short Term Financing (Investment) $6,060,021 $262 $0 $0 $6,060,283 TOTAL $0 $16,046,193 $462,943 $7,033 $0 $16,516,169

Unfinanced Commitments $2,380

5

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132

HALTON CATHOLIC DISTRICT SCHOOL BOARD

Milton #5 Catholic Elementary School

NEW PUPIL ACCOMMODATION PROJECT

SCHOOL BUILDINGBUDGET

(ESTIMATE)

EXPENSED Sep.1/98 to Aug.31/12

EXPENSED

2012 - 13

EXPENSED

2013- 14

Commitments

2013 - 14

TOTAL EXPENSED and Commitments

AVAILABLE

BALANCE

Construction $11,052,220 $0 $2,492 $240,049 $10,251,917 $10,494,458 $557,762

Professional Fees $800,000 $0 $299,382 $103,948 $151,197 $554,527 $245,473

Inspections, Soil test, Surveys $165,000 $0 $0 $18,221 $0 $18,221 $146,779

Building Permit Fees $130,000 $0 $28,313 $96,996 $67,568 $192,878 ($62,878)

Contingencies $150,000 $0 $0 $0 $0 $0 $150,000

Furniture & Equipment $185,000 $0 $0 $0 $0 $0 $185,000

Computer & Technology Equipment $150,000 $0 $0 $0 $0 $0 $150,000

Bridge Financing (Interest) $0 $0 $32,575 $73,096 $0 $105,671 ($105,671)

TOTAL $12,632,220 $0 $362,763 $532,310 $10,470,682 $11,365,755 $1,266,465

SCHOOL SITEBUDGET EXPENSED

Sep.1/98 to Aug.31/12

EXPENSED

2012 - 13

EXPENSED

2013- 14

Commitments

2013 - 14

TOTAL

EXPENSED

Site $0 $4,844,309 $0 $0 $4,844,309Site Improvements $0 $0 $0 $0 $0Professional Fees-EDC-Site $23,132 $45,499 $2,205 $0 $70,836Bridge Financing $0 $0 $0 $0 $0 TOTAL $0 $23,132 $4,889,809 $2,205 $0 $4,915,145

PROJECT TOTAL $12,632,220 $23,132 $5,252,572 $534,515 $10,470,682 $16,280,901

FUNDING BUDGET EXPENSED

Sep.1/98 to Aug.31/12

EXPENSED

2012 - 13

EXPENSED

2013- 14

Commitments

2013 - 14

TOTAL

BUILDINGDebenture $0 $0 $0 $0Short Term Financing (Investment) $0 $0 $0 $0 $0Funding - NPP & GPL $0 $0 $0 $0Funding - Minor TCA $0 $0 $0 $0Funding - Capital Priorities $0 $362,763 $532,310 $895,073SITEEducation Development Charge - Applied $0 $0 $0Long Term Financing - Debenture $0 $0 $0Short Term Financing (Investment) $23,132 $4,889,809 $2,205 $0 $4,915,145 TOTAL $0 $23,132 $5,252,572 $534,515 $0 $5,810,219

Unfinanced Commitments $10,470,682

6

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133

HALTON CATHOLIC DISTRICT SCHOOL BOARD

Milton #7 Catholic Elementary School

NEW PUPIL ACCOMMODATION PROJECT

SCHOOL BUILDINGBUDGET

(ESTIMATE)

EXPENSED Sep.1/98 to Aug.31/12

EXPENSED

2012 - 13

EXPENSED

2013- 14

Commitments

2013 - 14

TOTAL EXPENSED

and Commitments

AVAILABLE

BALANCE

Construction $11,052,220 $0 $3,576 $375,719 $10,486,537 $10,865,831 $186,389

Professional Fees $800,000 $0 $307,920 $52,184 $188,015 $548,120 $251,880

Inspections, Soil test, Surveys $165,000 $0 $20,177 $20,705 $50,807 $91,688 $73,312

Building Permit Fees $130,000 $0 $129,346 $0 $0 $129,346 $654

Contingencies $150,000 $0 $0 $0 $0 $0 $150,000

Furniture & Equipment $185,000 $0 $0 $0 $0 $0 $185,000

Computer & Technology Equipment $150,000 $0 $0 $0 $0 $0 $150,000

Bridge Financing (Interest) $0 $0 $32,575 $73,096 $0 $105,671 ($105,671)

TOTAL $12,632,220 $0 $493,594 $521,704 $10,725,359 $11,740,657 $891,563

SCHOOL SITEBUDGET EXPENSED

Sep.1/98 to Aug.31/12

EXPENSED

2012 - 13

EXPENSED

2013- 14

Commitments

2013 - 14

TOTAL EXPENSED

Site $3,262,468 $0 $0 $0 $3,262,468Site Improvements $0 $0 $0 $0 $0Professional Fees-EDC-Site $28,461 $464 $0 $0 $28,925Bridge Financing $0 $0 $0 $0 $0 TOTAL $0 $3,290,929 $464 $0 $0 $3,291,393

PROJECT TOTAL $12,632,220 $3,290,929 $494,058 $521,704 $10,725,359 $15,032,050

FUNDING BUDGET EXPENSED

Sep.1/98 to Aug.31/12

EXPENSED

2012 - 13

EXPENSED

2013- 14

Commitments

2013 - 14

TOTAL

BUILDINGDebenture $0 $0 $0 $0Short Term Financing (Investment) $0 $0 $0 $0 $0Funding - Minor TCA $0 $0 $0 $0Funding - Capital Priorities $0 $493,594 $521,704 $1,015,298SITEEducation Development Charge - Applied $0 $0 $0Long Term Financing - Debenture $0 $0 $0Short Term Financing (Investment) $3,290,929 $464 $0 $0 $3,291,393 TOTAL $0 $3,290,929 $494,058 $521,704 $0 $4,306,691

Unfinanced Commitments $10,725,359

7

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134

HALTON CATHOLIC DISTRICT SCHOOL BOARD

St. Ignatius of Loyola Catholic Secondary School - Addition

NEW PUPIL ACCOMMODATION PROJECT

SCHOOL BUILDINGBUDGET

(ESTIMATE)

EXPENSED Sep.1/98 to Aug.31/12

EXPENSED

2012 - 13

EXPENSED

2013- 14

Commitments

2013 - 14

TOTAL EXPENSED

and Commitments

AVAILABLE

BALANCE

Construction $20,943,132 $18,965,319 $2,249,622 $0 $0 $21,214,941 ($271,809)

Professional Fees $1,230,717 $1,223,636 $0 $0 $0 $1,223,636 $7,081

Inspections, Soil test, Surveys $186,100 $186,100 $0 $0 $0 $186,100 $0

Building Permit Fees $114,825 $114,825 $0 $0 $0 $114,825 $0

Contingencies $0 $0 $0 $0 $0 $0 $0

Furniture & Equipment $25,226 $25,226 $0 $0 $0 $25,226 $0

Computer & Technology Equipment $0 $0 $0 $0 $0 $0 $0

Bridge Financing (Interest) $0 $686,487 $285,410 $107,123 $0 $1,079,020 ($1,079,020)

TOTAL $22,500,000 $21,201,593 $2,535,032 $107,123 $0 $23,843,749 ($1,343,749)

SCHOOL SITEBUDGET EXPENSED

Sep.1/98 to Aug.31/12

EXPENSED

2012 - 13

EXPENSED

2013- 14

Commitments

2013 - 14

TOTAL EXPENSED

Site $2,340 $0 $0 $0 $2,340Site Improvements $768,647 $0 $0 $0 $768,647Professional Fees-EDC-Site $21,700 $0 $2,265 $0 $23,965Bridge Financing $0 $0 $0 $0 $0 TOTAL $0 $792,687 $0 $2,265 $0 $794,952

PROJECT TOTAL $22,500,000 $21,994,280 $2,535,032 $109,388 $0 $24,638,700

FUNDING BUDGET EXPENSED

Sep.1/98 to Aug.31/12

EXPENSED

2012 - 13

EXPENSED

2013- 14

Commitments

2013 - 14

TOTAL

BUILDINGDebenture $0 $0 $0 $0Short Term Financing (Investment) $10,721,034 ($10,721,034) $107,123 $0 $107,124Funding - NPP $4,863,086 $0 $0 $4,863,086Funding - Energy Efficient Grant $1,933,667 $1,505,250 $0 $3,438,917Funding - School Renewal - OLD $8,015,947 $0 $8,015,947Funding - School Renewal - New $3,671,110 $754,117 $0 $4,425,227Funding - School Condition $2,968,222 $0 $2,968,222Funding - Minor TCA $12,696 $12,530 $25,226B.A. Short Term Loans (Loan repayment) $0 $0 $0Total Building Financing $23,843,749SITEEducation Development Charge - Applied $0 $0 $0Long Term Financing - Debenture $0 $0 $0Short Term Financing (Investment) $792,687 $0 $2,265 $0 $794,952 TOTAL $0 $21,994,280 $2,535,032 $109,388 $0 $24,638,700

Unfinanced Commitments $0

Loyola interest costs will be reviewed and redistributed to appropriate Site Costs. In addition any eligible EDC costs have yet to be allocated to sites.

8

Page 137: REGULAR BOARD MEETING REVISED AGENDA Date

135

HALTON CATHOLIC DISTRICT SCHOOL BOARD

Jean Vanier Catholic Secondary School

NEW PUPIL ACCOMMODATION PROJECT

SCHOOL BUILDINGBUDGET

(ESTIMATE)

EXPENSED Sep.1/98 to Aug.31/12

EXPENSED

2012 - 13

EXPENSED

2013- 14

Commitments

2013 - 14

TOTAL EXPENSED

and Commitments

AVAILABLE

BALANCE

Construction $29,760,000 $4,333,826 $24,849,688 $1,005,338 $0 $30,188,852 ($428,852)

Professional Fees $2,500,000 $1,204,591 $753,654 $65,255 $58,973 $2,082,473 $417,527

Inspections, Soil test, Surveys $325,000 $126,966 $102,757 $8,974 $28,256 $266,953 $58,047

Building Permit Fees $325,000 $419,189 $30,179 ($1,949) $0 $447,419 ($122,419)

Contingencies $590,000 $0 $0 $0 $0 $0 $590,000

Furniture & Equipment $1,500,000 $0 $492,674 $345,681 $35,679 $874,035 $625,965

Computer & Technology Equipment $0 $0 $244,932 $251,632 $24,256 $520,820 ($520,820)

Bridge Financing (Interest) $0 $272,479 $587,610 $220,548 $0 $1,080,637 ($1,080,637)

TOTAL $35,000,000 $6,357,051 $27,061,495 $1,895,479 $147,164 $35,461,189 ($461,189)

SCHOOL SITEBUDGET EXPENSED

Sep.1/98 to Aug.31/12

EXPENSED

2012 - 13

EXPENSED

2013- 14

Commitments

2013 - 14

TOTAL EXPENSED

Site $9,720,855 ($12,808) $0 $0 $9,708,047Site Improvements $0 $0 $21,033 $0 $21,033Professional Fees-EDC-Site $128,750 $7,674 $0 $0 $136,424Bridge Financing $0 $0 $0 $0 $0 TOTAL $0 $9,849,605 ($5,134) $21,033 $0 $9,865,504

PROJECT TOTAL $35,000,000 $16,206,656 $27,056,361 $1,916,512 $147,164 $45,326,693

FUNDING BUDGET EXPENSED

Sep.1/98 to Aug.31/12

EXPENSED

2012 - 13

EXPENSED

2013- 14

Commitments

2013 - 14

TOTAL

BUILDINGDebenture $0 $0 $0 $0Short Term Financing (Investment) $0 $0 $0 $0 $0Funding - Minor TCA $0 $737,607 $597,313 $1,334,920Funding - Capital Priorities $6,357,051 $26,323,888 $1,298,166 $33,979,105SITEEducation Development Charge - Applied $0 $0 $0Long Term Financing - Debenture $0 $0 $0Short Term Financing (Investment) $9,849,605 ($5,134) $21,033 $0 $9,865,504 TOTAL $0 $16,206,656 $27,056,361 $1,916,512 $0 $45,179,529

Unfinanced Commitments $147,164

9

Note: Reimbursement from the Town of Milton for the Field and Field House has not yet been received. In addition any eligible EDC costs have yet to be allocatedto sites.

Page 138: REGULAR BOARD MEETING REVISED AGENDA Date

136

HALTON CATHOLIC DISTRICT SCHOOL BOARD

St. Joseph (A) Catholic Elementary School

FDK Classroom Addition and Alteration Project

SCHOOL BUILDINGBUDGET

(ESTIMATE)

EXPENSED Sep.1/98 to Aug.31/12

EXPENSED

2012 - 13

EXPENSED

2013- 14

Commitments

2013 - 14

TOTAL EXPENSED and Commitments

AVAILABLE

BALANCE

Construction $730,000 $801,244 $1,134 $0 $0 $802,378 ($72,378)

Professional Fees $87,000 $93,503 $0 $0 $0 $93,503 ($6,503)

Inspections, Soil test, Surveys $25,000 $22,267 $0 $0 $0 $22,267 $2,733

Building Permit Fees $20,000 $19,629 $0 $0 $0 $19,629 $371

Contingencies $43,000 $0 $0 $0 $0 $0 $43,000

Bridge Financing 0 10042 $14,071 $0 $0 $24,113 ($24,113)

TOTAL $905,000 $946,685 $15,205 $0 $0 $961,890 ($56,890)

FUNDING BUDGET EXPENSED

Sep.1/98 to Aug.31/12

EXPENSED

2012 - 13

EXPENSED

2013- 14

Commitments

2013 - 14

TOTAL

BUILDINGDebenture $0 $0 $0 $0Funding - FDK $946,685 $15,205 $0 $961,890Short Term Financing (Investment) $0 $0 $0 $0 $0B.A. Short Term Loans (Loan repayment) $0 $0 $0 TOTAL $0 $946,685 $15,205 $0 $0 $961,890

Unfinanced Commitments $0

10

Page 139: REGULAR BOARD MEETING REVISED AGENDA Date

137

HALTON CATHOLIC DISTRICT SCHOOL BOARD

St. Brigid Catholic Elementary School

FDK Classroom Addition and Alteration Project

SCHOOL BUILDINGBUDGET

(ESTIMATE)

EXPENSED Sep.1/98 to Aug.31/12

EXPENSED

2012 - 13

EXPENSED

2013- 14

Commitments

2013 - 14

TOTAL EXPENSED

and Commitments

AVAILABLE

BALANCE

Construction $1,182,000 $1,033,701 $0 $0 $0 $1,033,701 $148,299

Professional Fees $135,000 $161,391 $0 $0 $0 $161,391 ($26,391)

Inspections, Soil test, Surveys $27,000 $15,096 $0 $0 $0 $15,096 $11,904

Building Permit Fees $25,000 $14,198 $0 $0 $0 $14,198 $10,802

Contingencies $70,000 $0 $0 $0 $0 $0 $70,000

Bridge Financing $0 $15,967 $22,373 $0 $0 $38,340 ($38,340)

TOTAL $1,439,000 $1,240,353 $22,373 $0 $0 $1,262,726 $176,274

FUNDING BUDGET EXPENSED

Sep.1/98 to Aug.31/12

EXPENSED

2012 - 13

EXPENSED

2013- 14

Commitments

2013 - 14

TOTAL

BUILDINGDebenture $0 $0 $0 $0Funding - FDK $1,240,353 $22,373 $0 $1,262,726Funding - PCS $0 $0Short Term Financing (Investment) $0 $0 $0 $0 $0B.A. Short Term Loans (Loan repayment) $0 $0 $0 TOTAL $0 $1,240,353 $22,373 $0 $0 $1,262,726

Unfinanced Commitments $0

11

Page 140: REGULAR BOARD MEETING REVISED AGENDA Date

138

HALTON CATHOLIC DISTRICT SCHOOL BOARD

St. Catherine of Alexandria Catholic Elementary School

FDK Classroom Addition and Alteration Project

SCHOOL BUILDINGBUDGET

(ESTIMATE)

EXPENSED Sep.1/98 to Aug.31/12

EXPENSED

2012 - 13

EXPENSED

2013- 14

Commitments

2013 - 14

TOTAL EXPENSED and Commitments

AVAILABLE

BALANCE

Construction $2,002,000 $1,547,615 $78,911 $0 $0 $1,626,526 $375,474

Professional Fees $222,000 $252,855 $0 $0 $0 $252,855 ($30,855)

Inspections, Soil test, Surveys $30,000 $22,466 $0 $0 $0 $22,466 $7,534

Building Permit Fees $30,000 $24,955 $0 $0 $0 $24,955 $5,045

Contingencies $112,000 $0 $0 $0 $0 $0 $112,000

Bridge Financing $0 $26,586 $37,253 $0 $0 $63,839 ($63,839)

TOTAL $2,396,000 $1,874,477 $116,164 $0 $0 $1,990,641 $405,359

FUNDING BUDGET EXPENSED

Sep.1/98 to Aug.31/12

EXPENSED

2012 - 13

EXPENSED

2013- 14

Commitments

2013 - 14

TOTAL

BUILDINGDebenture $0 $0 $0 $0Funding - FDK $1,874,477 $116,164 $0 $1,990,641Funding - PCS $0 $0Short Term Financing (Investment) $0 $0 $0 $0 $0B.A. Short Term Loans (Loan repayment) $0 $0 $0 TOTAL $0 $1,874,477 $116,164 $0 $0 $1,990,641

Unfinanced Commitments $0

12

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139

HALTON CATHOLIC DISTRICT SCHOOL BOARD

St. Dominic Catholic Elementary School

FDK Classroom Addition and Alteration Project

SCHOOL BUILDINGBUDGET

(ESTIMATE)

EXPENSED Sep.1/98 to Aug.31/12

EXPENSED

2012 - 13

EXPENSED

2013- 14

Commitments

2013 - 14

TOTAL EXPENSED and Commitments

AVAILABLE

BALANCE

Construction $665,000 $588,132 $17,941 $0 $0 $606,073 $58,927

Professional Fees $83,000 $98,911 $2,799 $0 $0 $101,709 ($18,709)

Inspections, Soil test, Surveys $14,000 $7,805 $3,159 $0 $0 $10,964 $3,036

Building Permit Fees $12,000 $11,440 $0 $0 $0 $11,440 $560

Contingencies $41,000 $0 $0 $0 $0 $0 $41,000

TOTAL $815,000 $706,288 $23,899 $0 $0 $730,187 $84,813

FUNDING BUDGET EXPENSED

Sep.1/98 to Aug.31/12

EXPENSED

2012 - 13

EXPENSED

2013- 14

Commitments

2013 - 14

TOTAL

BUILDINGDebenture $0 $0 $0 $0Funding - FDK $706,288 $23,899 $0 $730,187Short Term Financing (Investment) $0 $0 $0 $0 $0B.A. Short Term Loans (Loan repayment) $0 $0 $0 TOTAL $0 $706,288 $23,899 $0 $0 $730,187

Unfinanced Commitments $0

13

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140

HALTON CATHOLIC DISTRICT SCHOOL BOARD

St. Andrew Catholic Elementary School

FDK Classroom Addition and Alteration Project

SCHOOL BUILDINGBUDGET

(ESTIMATE)

EXPENSED Sep.1/98 to Aug.31/12

EXPENSED

2012 - 13

EXPENSED

2013- 14

Commitments

2013 - 14

TOTAL EXPENSED

and Commitments

AVAILABLE

BALANCE

Construction $635,000 $526,959 $43,817 $0 $0 $570,777 $64,223

Professional Fees $75,000 $95,431 $2,751 $0 $0 $98,181 ($23,181)

Inspections, Soil test, Surveys $12,000 $7,843 $3,098 $0 $0 $10,941 $1,059

Building Permit Fees $11,000 $11,417 $0 $0 $0 $11,417 ($417)

Contingencies $47,000 $0 $0 $0 $0 $0 $47,000

TOTAL $780,000 $641,651 $49,666 $0 $0 $691,316 $88,684

FUNDING BUDGET EXPENSED

Sep.1/98 to Aug.31/12

EXPENSED

2012 - 13

EXPENSED

2013- 14

Commitments

2013 - 14

TOTAL

BUILDINGDebenture $0 $0 $0 $0Funding - FDK $641,651 $49,666 $0 $691,316Short Term Financing (Investment) $0 $0 $0 $0 $0B.A. Short Term Loans (Loan repayment) $0 $0 $0 TOTAL $0 $641,651 $49,666 $0 $0 $691,316

Unfinanced Commitments $0

14

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HALTON CATHOLIC DISTRICT SCHOOL BOARD

Guardian Angels Catholic Elementary School

FDK Classroom Addition and Alteration Project

SCHOOL BUILDINGBUDGET

(ESTIMATE)

EXPENSED Sep.1/98 to Aug.31/12

EXPENSED

2012 - 13

EXPENSED

2013- 14

Commitments

2013 - 14

TOTAL EXPENSED and Commitments

AVAILABLE

BALANCE

Construction $2,364,000 $0 $39,040 $0 $0 $39,040 $2,324,960

Professional Fees $275,000 $0 $0 $0 $0 $0 $275,000

Inspections, Soil test, Surveys $32,000 $0 $0 $0 $0 $0 $32,000

Building Permit Fees $36,000 $0 $5,998 $16,398 $0 $22,396 $13,604

Contingencies $263,000 $0 $0 $0 $0 $0 $263,000

TOTAL $2,970,000 $0 $45,038 $16,398 $0 $61,437 $2,908,563

FUNDING BUDGET EXPENSED

Sep.1/98 to Aug.31/12

EXPENSED

2012 - 13

EXPENSED

2013- 14

Commitments

2013 - 14

TOTAL

BUILDINGDebenture $0 $0 $0 $0Funding - FDK $45,038 $16,398 $61,437Short Term Financing (Investment) $0 $0 $0 $0 $0B.A. Short Term Loans (Loan repayment) $0 $0 $0 TOTAL $0 $0 $45,038 $16,398 $0 $61,437

Unfinanced Commitments $0

15

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142

HALTON CATHOLIC DISTRICT SCHOOL BOARD

St. Anthony of Padua Catholic Elementary School

FDK Classroom Addition and Alteration Project

SCHOOL BUILDINGBUDGET

(ESTIMATE)

EXPENSED Sep.1/98 to Aug.31/12

EXPENSED

2012 - 13

EXPENSED

2013- 14

Commitments

2013 - 14

TOTAL EXPENSED

and Commitments

AVAILABLE

BALANCE

Construction $2,364,000 $0 $57,493 $0 $0 $57,493 $2,306,507

Professional Fees $275,000 $0 $0 $0 $0 $0 $275,000

Inspections, Soil test, Surveys $32,000 $0 $0 $0 $0 $0 $32,000

Building Permit Fees $36,000 $0 $5,998 $16,398 $0 $22,396 $13,604

Contingencies $263,000 $0 $0 $0 $0 $0 $263,000

TOTAL $2,970,000 $0 $63,491 $16,398 $0 $79,889 $2,890,111

FUNDING BUDGET EXPENSED

Sep.1/98 to Aug.31/12

EXPENSED

2012 - 13

EXPENSED

2013- 14

Commitments

2013 - 14

TOTAL

BUILDINGDebenture $0 $0 $0 $0Funding - FDK $63,491 $16,398 $79,889Short Term Financing (Investment) $0 $0 $0 $0 $0B.A. Short Term Loans (Loan repayment) $0 $0 $0 TOTAL $0 $0 $63,491 $16,398 $0 $79,889

Unfinanced Commitments $0

16

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HALTON CATHOLIC DISTRICT SCHOOL BOARD

VARIOUS

EDC ELIGIBLE EXPENDITURES

DESCRIPTIONEXPENSED Sep.1/98 to Aug.31/12

EXPENSED

2012 - 13

EXPENSED

2013- 14

Commitments

2013 - 14

TOTAL EXPENSED and Commitments

ELEMENTARYEDC - Prof. Fees - Bronte Creek Meadows (150) $12,105 $0 $0 $0 $12,105

EDC - Prof. Fees - Grindstone Plan (155) $9,656 $0 $0 $0 $9,656

EDC - Prof. Fees - Iroquois Ridge #2 - Argo/Ashley (160) $460,994 ($616) $0 $0 $460,378

EDC - Site Purchase - Iroquois Ridge #2 - Argo/Ashley (160) $5,396,738 $0 $0 $0 $5,396,738

EDC - Site Improvement - Iroquois Ridge #2 - Argo/Ashley (160) $184 $22,506 $1,737 $0 $24,427

EDC - Site Improvement - Georgetown West (167) $756 $3,433 $858 $858 $5,905

EDC - Acton East (169) $63,115 $0 $0 $0 $63,115

EDC - Site Purchase - Acton East (169) $2,973,218 $0 $0 $0 $2,973,218

EDC - Shell Lands - Metrus - Oakville (170) $80,243 $0 $0 $0 $80,243

EDC - Site Purchase - West Oak Trails #4 - (172) $4,646,981 $100,000 $0 $0 $4,746,981

EDC - Prof. Fees - West Oak Trails #4 - (172) $95,078 $6,266 $0 $0 $101,344

EDC - Site Improvement - West Oak Trails #4 - (172) $0 $37,278 $996 $996 $39,270

EDC - Prof. Fees - North Oakville #CE2 (Preserve (Phase 1)) - (173) $0 $50,100 $12,944 $0 $63,044

EDC - Prof. Fees - North Oakville #CE1 - (174) $0 $14,346 $0 $0 $14,346

SECONDARYEDC - West Oak Trails (201) $6,532 $0 $0 $0 $6,532

EDC - Prof. Fees - Bronte Creek - Meadows (203) $15,582 $0 $0 $0 $15,582

EDC - Loyola - Hydro Lands (235) $6,075 $0 $0 $6,075

OTHEREDC Refunds $4,384 $0 $0 $0 $4,384Long Term Accommodations $245,028 $105,195 $0 $0 $350,223General $742,305 $105,450 $306 $0 $848,062Interest Costs $393,478 $557,076 $0 $0 $950,554TOTAL $15,152,452 $1,001,034 $16,841 $1,854 $16,172,181

17

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Total Debenture Debenture Total Other Under (Over)Expensed Issued Issued Debentures Financing Debentured

+ Commitments Sinking Fund Amortizer Issued

3,160,703 - 3,189,000 3,189,000 - (28,297) 5,356,378 - 5,250,000 5,250,000 - 106,378 3,716,647 - 2,238,000 2,238,000 1,444,065 34,582 3,669,902 - 3,669,000 3,669,000 902 1,039,404 - 868,000 868,000 171,404 6,874,383 - 6,883,000 6,883,000 (8,617)

23,817,417 -$ 22,097,000$ 22,097,000$ 1,444,065$ 276,352$ 15,241,595$ 15,241,595$

835,646$ 835,646$ 1,082,619$ 1,082,619$

7,255,509 7,253,000 - 7,253,000 - 2,509 7,010,277 7,030,000 - 7,030,000 - (19,723) 8,866,538 10,500,000 - 10,500,000 - (1,633,462) 1,573,776 1,800,000 - 1,800,000 - (226,224) 1,919,238 1,900,000 - 1,900,000 - 19,238 1,159,421 1,250,000 - 1,250,000 - (90,579) 2,211,231 2,275,000 - 2,275,000 - (63,769) 4,734,987 4,800,000 - 4,800,000 - (65,013)

34,730,977 36,808,000$ -$ 36,808,000$ -$ (2,077,023)$

-$ 25,123,378 25,123,378$ -$ 1,614,811 1,614,811$ -$ 974,605 974,605$

7,914,532 120,000 7,700,000 7,820,000 - 94,532 25,758,453 895,000 23,900,000 24,795,000 - 963,453 26,419,175 1,000,000 25,900,000 26,900,000 - (480,825)

2,305,896 2,500,000 - 2,500,000 - (194,104) 402,630 400,000 - 400,000 - 2,630 285,471 400,000 - 400,000 - (114,529)

2,265,547 1,800,000 - 1,800,000 - 465,547 7,137,082 4,154,010 3,965,990 8,120,000 - (982,918) 7,704,963 8,620,000 - 8,620,000 - (915,037)

80,193,749 19,889,010$ 61,465,990$ 81,355,000$ -$ (1,161,251)$ -$ 44,625,660$ 44,625,660$ -$ 2,141,768$ 2,141,768$ -$ 2,888,474$ 2,888,474$

-$ 10,988,266 10,988,266$ -$ 1,178,977 1,178,977$ -$ 259,361 259,361$

Appendix A-1

St. Elizabeth Seton Elementary (Burlington)St. Joan of Arc Elementary (Oakville)

TotalOutstanding Debenture balance as at period ending August 31, 2013Principal repayment for 2013/14Interest repayment for 2013/14

OFA Debenture - 2011 FO6 at 2.425% due November 15, 2021 (Refinancing of Sinking Fund)Outstanding Debenture balance as at period ending August 31, 2013Principal repayment for 2013/14Interest repayment for 2013/14

Our Lady of Victory Elementary

Principal repayment for 2013/14Interest repayment for 2013/14

Debenture Financing Summary (OSBFC Issue #3) - 2001 - A1 ($19,889,010) at 5.9% due October 19, 2011 Debenture Financing Summary (OSBFC Issue #3) - 2001 - A3 ($61,465,990) at 6.55% due October 19, 2026

St. Catherine of Alexandria ElementaryChrist the King Secondary Holy Trinity SecondaryHoly Rosary Elementary (Burlington)

Mother Teresa ElementaryTotal

Outstanding Debenture balance as at period ending August 31, 2013

St. John ElementarySt. Mark Elementary

Assumption SecondaryTotal

Principal repayment for 2013/14Interest repayment for 2013/14

Debenture Financing Summary (OSBFC Issue #2) - 2000 - A2 at 6.3% due September 22, 2010St. Andrew ElementarySacred Heart of Jesus ElementaryL.E.I.P.

St. Raphael ElementarySt. Vincent Elementary

Outstanding Debenture balance as at period ending August 31, 2013OFA Debenture - 2010 FO5 at 3.942% due September 19, 2025 (Refinancing of Sinking Fund)

Debenture Financing Summary As at November 30, 2013

Project

Debenture Financing Summary (OSBFC Issue #1) - 2000 - A1 at 7.2% due June 9, 2025AscensionHoly Rosary Elementary (Milton)St. Patrick ElementarySt. Francis of Assisi Elementary

St. Paul Elementary

St. Joseph Elementary (Acton)

Notre Dame Secondary

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Total Debenture Debenture Total Other Under (Over)Expensed Issued Issued Debentures Financing Debentured

+ Commitments Sinking Fund Amortizer Issued

Debenture Financing Summary As at November 30, 2013

Project

8,134,843 3,842,030 4,957,970 8,800,000 - (665,157) 8,134,843 3,842,030$ 4,957,970$ 8,800,000$ -$ (665,157)$

2,553,603$ 3,831,776$ 6,385,379$ 52,554$ 158,119$ 210,673$

101,814$ 219,983$ 321,797$

8,600,943 - 9,900,000 9,900,000 - (1,299,057) - - 10,200,000 10,200,000 - (10,200,000) - - 9,900,000 9,900,000 - (9,900,000)

1,786,025 - 2,000,000 2,000,000 (213,975) 10,386,968 -$ 32,000,000$ 32,000,000$ -$ (21,613,032)$

-$ 27,665,455$ 27,665,455$ -$ 866,262$ 866,262$ -$ 1,475,807$ 1,475,807$

225,391 - 225,391 225,391 - - 381,535 - 381,535 381,535 - 0 588,854 - 588,854 588,854 - 0 177,777 - 250,000 250,000 - (72,223)

Notre Dame Secondary - Roof Replacement 2,239,710 2,200,000 2,200,000 - 39,710 350,605 - 450,000 450,000 - (99,395) 180,404 180,404

Canadian Martyrs Elementary - Asphalt 44,838 44,838 4,189,114 -$ 4,095,780$ 4,095,780$ -$ 93,334$

-$ 580,173$ 580,173$ -$ 20,538$ 20,538$ -$ 26,224$ 26,224$

-$ 442,762$ 442,762$ -$ 13,664$ 13,664$ -$ 21,530$ 21,530$

-$ 2,714,957$ 2,714,957$ -$ 68,516$ 68,516$

-$ 141,162$ 141,162$

750,000 - 750,000 750,000 - - 750,000 -$ 750,000$ 750,000$ -$ -$

-$ 660,778$ 660,778$ -$ 20,544$ 20,544$ -$ 31,670$ 31,670$

Appendix A-2

Interest repayment for 2013/14

April 14, 2010 - OFA 2010 F02 - Debenture Financing Summary (GPL-Stage 1-Part 3 and GPL Stages 2, 3 and 4) - at 5.182% due April 13, 2035Outstanding Debenture balance as at period ending August 31, 2013Principal repayment for 2013/14

Interest repayment for 2013/14

Principal repayment for 2013/14Interest repayment for 2013/14

March 3, 2008 - OFA 2008 F02 - Debenture Financing Summary (GPL-Stage 1-Part 2) - at 4.90% due May 15, 2034Outstanding Debenture balance as at period ending August 31, 2013Principal repayment for 2013/14Interest repayment for 2013/14

May 15, 2008 - OFA 2008 F03 - Debenture Financing Summary (Best Start) - at 4.83% due May 15, 2034St. Christopher Elementary

St. Christopher ElementaryChrist the King Secondary- Addition

Principal repayment for 2013/14Interest repayment for 2013/14

TotalOutstanding Debenture balance as at period ending August 31, 2013

Notre Dame Secondary - Front Drive Asphalt

Interest repayment for 2013/14Debenture Financing Summary (OSBFC Issue #9 ) - 2007 - A1 at 5.376% due June 25, 2032

Pope John Paul II ElementarySt. Anthony of Padua Elementary

November 15, 2006 - OFA 2006 F06 - Debenture Financing Summary (GPL-Stage 1-Part 1) - at 4.56% due Nov.15, 2032Holy Rosary Elementary (Burlington) St. Marguerite ElementaryOur Lady of Peace Elementary

TotalOutstanding Debenture balance as at period ending August 31, 2013

St. John Elementary (Oakville) - Roof Replacement

Bishop Reding Secondary - Roof Replacement

TotalOutstanding Debenture balance as at period ending August 31, 2013Principal repayment for 2013/14

Debenture Financing Summary (OSBFC Issue #5) - 2003 - A1 ($3,842,030) at 5.3% due November 7, 2013Debenture Financing Summary (OSBFC Issue #5) - 2003 - A2 ($4,957,970) at 5.8% due November 7, 2028

Guardian Angels ElementaryTotal

Outstanding Debenture balance as at period ending August 31, 2013Principal repayment for 2013/14

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Total Debenture Debenture Total Other Under (Over)Expensed Issued Issued Debentures Financing Debentured

+ Commitments Sinking Fund Amortizer Issued

Debenture Financing Summary As at November 30, 2013

Project

32,837,311 - 25,530,692 25,530,692 - 7,306,619 32,837,311 -$ 25,530,692$ 25,530,692$ -$ 7,306,619$

-$ 23,232,269$ 23,232,269$ -$ 650,081$ 650,081$ -$ 1,167,894$ 1,167,894$

8,726,499 792,190 792,190 - 7,934,309 9,231,309 - 924,453 924,453 - 8,306,856

17,957,808 -$ 1,716,643$ 1,716,643$ -$ 16,241,165$ -$ 1,562,101$ 1,562,101$ -$ 43,710$ 43,710$ -$ 78,527$ 78,527$

10,748,401 6,221,759 6,221,759 - 4,526,642 10,298,651 - 11,300,000 11,300,000 - (1,001,349) 21,047,052 -$ 17,521,759$ 17,521,759$ -$ 3,525,293$

-$ 16,400,919$ 16,400,919$ -$ 413,901$ 413,901$

-$ 852,752$ 852,752$

37,588,033 22,231,250 22,231,250 - 15,356,783 10,899,353 - 9,969,364 9,969,364 - 929,989 48,487,386 -$ 32,200,614$ 32,200,614$ -$ 16,286,772$

-$ 11,419,779$ 11,419,779$ -$ 311,283$ 311,283$

-$ 404,252$ 404,252$

261,485,573$ 60,539,040$ 202,336,448$ 262,875,488$ 1,444,065$ 18,213,072$ 2,553,603$ 184,489,868$ 187,043,471$

52,554$ 8,337,820$ 8,390,374$ 101,814$ 9,624,860$ 9,726,674$

154,368$ 17,962,680$ 18,117,048$

Appendix A-3

Total

Outstanding Debenture balance as at period ending August 31, 2013

March 13, 2009 - OFA 2009 F02 - Debenture Financing Summary (Growth Schools) - at 5.062% due March 13, 2034Corpus Christi Secondary

TotalOutstanding Debenture balance as at period ending August 31, 2013Principal repayment for 2013/14Interest repayment for 2013/14

April 14, 2010 - OFA 2010 F02 - Debenture Financing Summary (Growth Schools and PCS) - at 5.182% due April 13, 2035St. Peter ElementaryOur Lady of Fatima Elementary

TotalOutstanding Debenture balance as at period ending August 31, 2013Principal repayment for 2013/14

Interest repayment for 2013/14

Principal repayment for 2013/14Interest repayment for 2013/14

Total Debenture Financing & Expenditures

Interest repayment for 2013/14

March 09, 2012 - OFA 2012 F02 - Debenture Financing Summary (Growth Schools and NPP) - at 3.564% due March 9, 2037St. Thomas Aquinas SecondaryLumen Christi Elementary

TotalOutstanding Debenture balance as at period ending August 31, 2013Principal repayment for 2013/14

Interest repayment for 2013/14

Principal repayment for 2013/14

St. ChristopherMarch 13, 2009 - OFA 2009 F02 - Debenture Financing Summary (PCS) - at 5.062% due March 13, 2034

St. Anthony of PaduaTotal

Outstanding Debenture balance as at period ending August 31, 2013

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Kindergarten Addition and Renovation Project Guardian Angels Catholic Elementary School

Construction Report December 2013

If you have any comments or questions about the new school, please contact Toni Pinelli, Superintendent of Education at (905) 632-6300 ext. 181 or e-mail [email protected]. For school construction information contact Giacomo Corbacio, Superintendent of Facilities at (905) 632-6300 ext. 170 or e-mail [email protected].

Schedule Update

Concrete block foundations and above grade walls will be started in late December in preparation for second floor precast floor slabs.

Construction Update

The pictures above were taken on December 10, 2013. The left pictures show protected foundations for the east and west side additions. The top right picture shows the bottom floor protected corridor at the back of the school. The bottom right picture shows the new washroom area to be constructed inside the renovated first floor area.

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148

Guardian Angels and St. Anthony of Padua Construction SchedulePercent

CompleteEVENT November December January February March April May June

C-1 General Trades

C-2 Masonry

C-3 Mechanical

C-4 Electrical

C-5 Precast Concrete

C-6 Structural Steel

C-7 Membrane Roofing

C-8 Aluminum Windows

C-9 HM Frames and Doors

C-11 EMS Controls

C-12 Asphalt Paving

C-13 Landscaping

C-14 Painting

C-15 Millwork

C-16 Drywall and Acoustics

C-17 Ceramic Tile Flooring

C-18 VCT Flooring

C-22 Chalk and Tackboards

C-25 Toilet Partitions

C-26 Washroom Accessories

C-28 Data Cabling (Phone)

Cleanup and Commissioning

Projected % Complete 5 12 25 45 66 83 95 100Actual % Complete 4

Projected Event Schedule Projected Construction ProgressActual Event Progress Actual Construction Progress

0%

10%

40%

50%

60%

70%

80%

90%

100%

20%

30%

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149

Jean Vanier Catholic Secondary School

Final Construction Report - December

If you have any comments or questions about the new school, please contact Toni Pinelli, Superintendent of Education at (905) 632-6300 ext. 181 or e-mail [email protected]. For school construction information contact Giacomo Corbacio, Superintendent of Facilities at (905) 632-6300 ext. 170 or e-mail [email protected].

Construction Update

All above pictures were taken on December 10, 2013. The top left picture shows the completed school. The bottom left picture shows the Dome and Fieldhouse as seen from the gymnasium track. The right pictures show the inside of the Dome. The last of the lights are being hung from the canvas.

School construction has been completed and contractors are now completing deficiencies. The Dome has been opened for use and the Fieldhouse is expected to be complete prior to the

Christmas Break

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150

Jean Vanier Catholic Secondary School - Construction SchedulePercent

CompleteEVENT Apr May Jun Jul Aug Sept Oct Nov Dec Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec

Site Services and Grading

General Trades

Masonry

Structural Steel

Mechanical

Electrical

Precast Concrete

Windows

HollowMetal

Roofing

Brick Veneer

Elevator

Paving, Curbs and Walkways

Landscaping

Painting

Millwork

Drywall and Acoustics

Flooring

Athletic Flooring

Metal Lockers

Theatre Seating

Washroom Accessories

Food Services Equipment

P.A./ Telephone and Data Cabling

Misc. Accessories

Track and Field

Cleanup and CommissioningProjected % Complete 1 2 4 7 9 14 22 27 33 42 53 63 72 78 86 91 93 97 98 99 100Actual % Complete 3 8 11 17 26 30 37 45 54 66 74 79 87 91 93 97 99 100

Projected Event Schedule Projected Construction ProgressActual Event Progress Actual Construction Progress

2013

0%

10%

20%

30%

40%

50%

60%

70%

80%

90%

100%

Partial Occupancy

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151

St. Anne Catholic Elementary School

Final Construction Report - December

If you have any comments or questions about the new school, please contact Lorrie Naar, Superintendent of Education at (905) 632-6300 ext. 120 or e-mail [email protected]. For school construction information contact Giacomo Corbacio, Superintendent of Facilities at (905) 632-6300 ext. 170 or e-mail [email protected].

Construction Update

These pictures were taken on December 10, 2013.

The top right picture shows the completed front of the school. The pictures above show the lobby and the gym stage. The picture to the right shows the two storey area of the lobby next to the stairs to the stage.

Contractors have completed the school and are

now working on completing deficiencies identified by the Architect and School.

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152

St. Anne Catholic Elementary School - Construction SchedulePercent

CompleteEVENT December January February March April May June July August Septembe October November

C-1 General Trades

C-2 Masonry

C-3 Mechanical

C-4 Electrical

C-5 Precast Concrete

C-6 Structural Steel

C-7 Membrane Roofing

C-8 Aluminum Windows

C-9 HM Frames and Doors

C-10 Elevator

C-11 EMS Controls

C-12 Asphalt Paving

C-13 Landscaping

C-14 Painting

C-15 Millwork

C-16 Drywall and Acoustics

C-17 Ceramic Tile Flooring

C-18 VCT Flooring

C-19 Carpet Flooring

C-20 Gym Flooring

C-21 Metal Lockers

C-22 Chalk and Tackboards

C-23 Gym Equipment

C-24 Movable Walls (Curtains)

C-25 Toilet Partitions

C-26 Washroom Accessories

C-27 Signage

C-28 Data Cabling (Phone)

Cleanup and Commissioning

Projected % Complete 5 11 20 32 56 74 86 95 99 100Actual % Complete 3 12 18 25 39 52 73 86 95 96 98 100

Projected Event Schedule Projected Construction ProgressActual Event Progress Actual Construction Progress

0%

10%

20%

30%

40%

50%

60%

70%

80%

90%

100%

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153

Kindergarten Addition and Renovation Project St. Anthony of Padua Catholic Elementary School

Construction Report December 2013

If you have any comments or questions about the new school, please contact Toni Pinelli, Superintendent of Education at (905) 632-6300 ext. 181 or e-mail [email protected]. For school construction information contact Giacomo Corbacio, Superintendent of Facilities at (905) 632-6300 ext. 170 or e-mail [email protected].

Schedule Update Concrete block foundations and above grade walls will be started in late December in preparation for

second floor precast floor slabs.

Construction Update The pictures above were taken on December 10, 2013. The top left picture shows weather protected

foundations for the west side addition to the school. The bottom right and the top left pictures are taken from the east side. The bottom right picture shows the protected rear first floor hallway of the school.

The contractor has completed demolition work and are now working on underground services and new foundations for changes within the building and the new additions.

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154

Guardian Angels and St. Anthony of Padua Construction SchedulePercent

CompleteEVENT November December January February March April May June

C-1 General Trades

C-2 Masonry

C-3 Mechanical

C-4 Electrical

C-5 Precast Concrete

C-6 Structural Steel

C-7 Membrane Roofing

C-8 Aluminum Windows

C-9 HM Frames and Doors

C-11 EMS Controls

C-12 Asphalt Paving

C-13 Landscaping

C-14 Painting

C-15 Millwork

C-16 Drywall and Acoustics

C-17 Ceramic Tile Flooring

C-18 VCT Flooring

C-22 Chalk and Tackboards

C-25 Toilet Partitions

C-26 Washroom Accessories

C-28 Data Cabling (Phone)

Cleanup and Commissioning

Projected % Complete 5 12 25 45 66 83 95 100Actual % Complete 4

Projected Event Schedule Projected Construction ProgressActual Event Progress Actual Construction Progress

0%

10%

40%

50%

60%

70%

80%

90%

100%

20%

30%

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155

Milton #5 Catholic Elementary School

Construction Report - December 2013

If you have any comments or questions about the new school, please contact Toni Pinelli, Superintendent of Education at (905) 632-6300 ext. 181 or e-mail [email protected]. For school construction information contact Giacomo Corbacio, Superintendent of Facilities at (905) 632-6300 ext. 170 or e-mail [email protected].

Schedule Update Trades will complete the poured and block foundations in December and masonry block walls above

grade will be started. Mechanical and electrical trades will complete underground services and start installation of conduit and

pipe in masonry walls as they are erected. The paving contractor will place gravel for parking lots and playgrounds. Final grading and paving will be

completed in the spring.

Construction Update The pictures above were taken on December 10, 2013. The top left picture is taken from the front east

side of the school. The bottom left picture shows the contractor excavating for the west side parking lot. The right pictures show underground piping and electrical conduit.

Most foundation walls have been completed and underground services are well underway. The site ser-vices contractor has completed all sanitary, storm and water main piping.

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156

Milton #5 Catholic Elementary School - Construction SchedulePercent

CompleteEVENT October NovemberDecember January February March April May June July August September

SC-1 General Trades

SC-2 Masonry

SC-3 Mechanical

SC-4 Electrical

SC-5 Precast Concrete

SC-6 Structural Steel

SC-7 Roofing

SC-8 Aluminum Windows

SC-9 Hollow Metal

SC-10 Elevator

SC-11 Signage

SC-12 Paving

SC-13 Landscaping

SC-14 Painting

SC-15 Millwork

SC-16 Drywall

SC-17/18 Flooring

SC-19 Lockers

SC-21 Gym Equipment

SC-22 Operable Walls

SC-23 Washroom Partitions

SC-24 Finish Hardware

SC-25 Controls

SC-26 Metal Wall Panels

SC-27 Access Control

SC-28 Site Preparation

P.A. System

Data Cabling (Phone)

Cleanup and Commissioning

Projected % Complete 1 6 12 20 32 51 72 83 92 97 100Actual % Complete 2 7

Projected Event Schedule Projected Construction ProgressActual Event Progress Actual Construction Progress

0%

10%

20%

30%

40%

50%

60%

70%

80%

90%

100%

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157

Milton #7 Catholic Elementary School

Construction Report - December 2013

Construction Update The pictures above were taken on December 10, 2013. The top left picture shows the construction site

from the front north side. The bottom left picture shows the masonry contractor unloading masonry block. The right pictures show completed first floor walls and weather protection hoarding for constructing block walls in freezing conditions.

Storm water site services are still be installed. Most of the underground services within the building have been completed.

Mechanical and electrical contractors are installing pipe and conduit in block walls as they are erected.

Schedule Update All foundations have been completed. The General contractor will prepare the floor areas for concrete

pours. Masons will also continue work on first floor walls. Site services that include the water main, sanitary sewers and storm sewers will continue throughout De-

cember.

If you have any comments or questions about the new school, please contact Toni Pinelli, Superintendent of Education at (905) 632-6300 ext. 181 or e-mail [email protected]. For school construction information contact Giacomo Corbacio, Superintendent of Facilities at (905) 632-6300 ext. 170 or e-mail [email protected].

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158

Milton #7 Catholic Elementary School - Construction SchedulePercent

CompleteEVENT October NovemberDecember January February March April May June July August September

SC-1/2 General Trades

SC-3 Masonry

SC-4 Structural Steel

SC-5 Mechanical

SC-6 Controls

SC-7 Electrical

SC-8 Precast Slabs

SC-9 Roofing

SC-10 Aluminum Windows

SC-11 Hollow Metal

SC-12 Finish Hardware

SC-13 Drywall

SC-14 Painting

SC-15 Millwork

SC-16 Elevator

SC-17/18 Flooring

SC-19 Lockers

SC-20 Washroom Partitions

SC-21 Operable Partitions

SC-22 Washroom Accessories

SC-23 Whiteboards and Tackboards

SC-24 Gym Equipment

SC-27 Acoustic Wall Panels

SC-28 P.A. System

SC-29 Signage

SC-30 Landscaping

SC-31 Paving

SC-32 Siding

Cleanup and Commissioning

Projected % Complete 3 8 16 25 38 60 75 84 93 97 100Actual % Complete 4 10

Projected Event Schedule Projected Construction ProgressActual Event Progress Actual Construction Progress

0%

10%

20%

30%

40%

50%

60%

70%

80%

90%

100%

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159

November 26, 2013 Chair G. Carr Region of Halton 1151 Bronte Road Oakville, Ontario L6M 3L1 Dear Chair Carr: RE: Students Crossing Dundas Street (Highway 5) Burlington The Halton Catholic District School Board (HCDSB), the Halton District School Board (HDSB), and the City of Burlington have been approached by numerous parents, students, and concerned citizens about the perceived unsafe pedestrian conditions crossing Dundas Street to and from Corpus Christi Catholic Secondary School and Dr Frank J Hayden Secondary School. This is a major arterial highway with access to the 403 and the 407, used by all forms of traffic including private, commercial and industrial heavy duty vehicles. The posted speed limit between Sutton Drive and Walkers Line is 60 km. There are between 6 and 9 lanes of traffic in this zone. There is a constant heavy flow of traffic which often travels at speeds higher than the posted limit. There is a continuous surge of traffic onto Dundas Street (Highway 5) from the Alton Village, Orchard and Millcroft communities and other major arterial streets (Walkers Line, Appleby Line). Especially during peak periods which coincide with School bell times. These major intersections are adjacent to areas of increasing residential growth, increasing commercial growth, and increasing industrial growth. As a result, these residential areas will realize significant traffic increases over the next few years, beyond that which already exists today. Vehicular traffic will be generated by both residents and commuters who wish to travel to or through the area for their shopping, recreation or business needs. In addition, industrial (large vehicle) traffic will also increase. Based on this, it may be perceived that pedestrian traffic crossing Dundas Street (Highway 5) is unsafe. Furthermore, the probability of a serious traffic incident increases proportionately with the amount of pedestrian and vehicular traffic activity. We are requesting the installation of a timed flashing 40 km/hr speed limit zone from Sutton Drive to Walkers Line during school morning and afternoon bell times. If you have any other questions regarding the aforementioned, please contact any of the undersigned. Yours truly,

____________________ _______________________ _______________________ Chair, HCDSB Mayor, City of Burlington Chair, HDSB cc: J. Fielding, City Manager, City of Burlington