regular board of trustees meeting september 25, 2014 · board of trustees of community college...

COLLEGE OF DuPAGE

Regular Board of Trustees Meeting

September 25, 2014

Regular Board Meeting Agenda September 25, 2014

1. Call to Order 2. Roll Call

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BOARD OF TRUSTEES OF COMMUNITY COLLEGE DISTRICT NO. 502

COUNTIES OF DuPAGE, COOK AND WILL STATE OF ILLINOIS

THURSDAY, SEPTEMBER 25, 2014 ~ SSC-2200

REGULAR BOARD MEETING ~ 7:00 P.M.

AGENDA

1. CALL TO ORDER 2. ROLL CALL 3. AGENDA

3. A. Approval 3. B. Approval Public Comment Statement and Rules

4. PUBLIC COMMENT 4. A. AGENDA RELATED COMMENTS FROM CITIZENS 4. A. 1) District No. 502 Citizens 4. A. 2) Citizens-at-Large 4. B. AGENDA RELATED COMMENTS FROM COLLEGE OF DuPAGE 4. B. 1) College of DuPage Employees 4. B. 2) College of DuPage Students 5. STUDENT TRUSTEE’S REPORT 5. A. Orientation Leader Program 6. PRESIDENT’S REPORT

7. PRESENTATIONS

7. A. FY2014 External Audit

Thomas Glaser, Senior Vice President Administration & Treasurer

Christine Torres, Partner, Crowe Horwath 7. B. LAPS FOR CHAPS

Joseph Moore, Vice President Marketing & Communications

Dr. Ken Gray, Professor Psychology

FUTURE MEETINGS Monday, November 19, 2007 5:

FUTURE MEETINGS Monday, November 19, 2007 5:

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8. CONSENT AGENDA** (Roll Call Vote)

8. A. For Information: Standard Items 8. A. 1) Gifts and Grants Report 8. A. 2) Governmental Consortium/Cooperative Purchases Report 8. A. 3) Financial Statements

a) Schedule of Investments b) Operating Funds – Budget and Expenditures c) Operating Cash Available to Pay Annual Operating Expenses 8. B. For Approval: Standard Items 8. B. 1) Minutes

a) August 21, 2014 Regular Board Meeting b) August 21, 2014 Closed Session @7:28 p.m. – CONFIDENTIAL – for Board only c) August 21, 2014 Closed Session @11:32 p.m. – CONFIDENTIAL – for Board only

8. B. 2) Financial Reports a) Treasurer’s Report b) Payroll and Accounts Payable Report 8. B. 3) Bid Items a) MAC Signage b) Audio/Visual Equipment and Installation for the Naperville Regional Center (NRC) c) Purchase of Ten (10) Laerdal Manikins for Simulation-Based Training d) Homeland Security Training Center (HSTC) Bid Release #3 part II e) Homeland Security Training Center (HSTC) Bid Release #4 part II f) Manufacturing Lab (Equipment) Upgrades g) Printing of impact Magazine

8. B. 4) Requests for Proposals a) Computer Partnership b) Internet Service Provider 8. B. 5) Purchase Orders None 8. B. 6) Personnel Actions a) Ratification of Classified Appointments b) Ratification of Classified Promotions / Transfers c) Ratification of Faculty Resignations / Terminations d) Ratification of Managerial Resignations / Terminations e) Ratification of Classified Resignations / Terminations f) Ratification of Operating Engineers Resignations / Terminations

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8. C. For Approval: Construction-Related Items 8. C. 1) Ratification of Construction Change Orders

Referendum-Related Projects Capital Budget Projects

8. C. 2) Approval of Construction Change Orders

Referendum-Related Projects Capital Budget Projects

9. NEW BUSINESS 9. A. For Information None 9. B. For Approval

1) Acceptance of FY2014 Audit 2) Approval for Digital Broadcast Journalism Degree 3) Naming Honor

10. TRUSTEE DISCUSSION ITEMS None 11. CLOSED SESSION 12. GENERAL PUBLIC COMMENTS 13. ANNOUNCEMENTS BY BOARD CHAIRMAN 13. A. Communications

13. B. Calendar Dates Campus Events (Note: * = Required Board Event)

*Thursday, October 16, 2014 – Regular Board Meeting – SSC-2200 – 7:00 p.m.

14. ADJOURN ** Certain recurring recommendations may be included in the Consent Agenda at the discretion of the President. At the request of a Trustee or the President, an item may be removed from the Consent Agenda for separate discussion or approval.

FUTURE MEETING

Thursday, October 16, 2014

7:00 p.m. – Regular Board Meeting – SSC-2200

Regular Board Meeting Agenda Item 3. B.

September 25, 2014

COLLEGE OF DuPAGE

REGULAR BOARD MEETING

STANDARD BOARD APPROVAL

1. SUBJECT

Approval Public Comment Statement and Rules.

2. PURPOSE

The opportunity to speak to the Board pursuant to the Public Comment portions of a Board meeting agenda is provided for those who wish to comment on an agenda item or College issue. The Board appreciates hearing from our residents, and your thoughts and questions are valued. The Board strives to make the best decisions for the College, and public input is very helpful.

Respect for the duties of the Board and for the democratic process will be adhered to – in this regard, civility and a sense of decorum will be strictly followed. Comments shall be limited to the Public Comment portions of the agenda. The initial Public Comment segment shall be limited to items specifically on the agenda. The Public Comment segment at the end of the meeting shall be open to any relevant subject matters.

Outbursts from the audience, applause, or other types of disturbances or disruptions will not be tolerated. After one verbal warning, a person disturbing a meeting will be asked to leave the meeting room or be physically removed if the person does not leave voluntarily pursuant to Title 6, Chapter 2, Section 6-2-2.3 of the Village Code of Glen Ellen. In addition, a person disturbing a meeting is subject to the issuance of a citation.

All speakers must address their comments to the Chair. Speakers shall be courteous and should not make statements that are personally disrespectful to members of the Board or other citizens. Foul, abusive, or inappropriate language, displays, actions or materials are prohibited. Additionally, media displays are not allowed. Any individuals using cameras or other video equipment should stand or sit in the designated area.

Individuals must sign in on the forms provided at the back before you will be able to speak. Speakers or other people attending the meeting may not stand in the aisles. Instead, overflow space is provided across the hall with video displays and sound. When the Chair calls a name to speak, please come to the podium. Use the podium as the proceedings are videotaped. Please announce your name before commenting. All comments under Public Comment are limited to three (3) minutes and each citizen will only be permitted to speak one time for each Public Comment segment.


4. PUBLIC COMMENT A. Agenda Related Comments from Citizens

1. District No. 502 Citizens 2. Citizens-at-Large

B. Agenda Related Comments from College of DuPage 1. College of DuPage Employees 2. College of DuPage Students

5. STUDENT TRUSTEE’S REPORT A. Orientation Leader Program

6. PRESIDENT’S REPORT


7. PRESENTATIONS A. FY2014 External Audit

Thomas Glaser, Senior Vice President Administration & Treasurer

Christine Torres, Partner Crowe Horwath

B. LAPS FOR CHAPS

Joseph Moore, Vice President Marketing & Communications

Dr. Ken Gray, Professor Psychology


8. CONSENT AGENDA

A. For INFORMATION: Standard Items

1) Gifts and Grants Report 2) Governmental Consortium /

Cooperative Purchases Report 3) Financial Statements

Consent Agenda Item 8. A. 1)

September 25, 2014

COLLEGE OF DuPAGE REGULAR BOARD MEETING

STANDARD BOARD INFORMATION

1. SUBJECT

Grants and Gifts Status Report.

2. REASON FOR CONSIDERATION

The Board is provided with a monthly update of grants and gifts.

3. BACKGROUND INFORMATION

The attachment reports the current status of operational public and private grants to the College, and status of cash donations and in-kind gifts to the Foundation.

College of DuPage Foundation

Monthly Gift Summary ReportJuly 21, 2014 - August 27, 2014

Fund Description Gift Count Cash Pledges/Stocks Gifts-In-Kind Planned Total

A.R.C. Memorial Scholarship 3 $3.00 $0.00 $0.00 $0.00 $3.00ACT-SO (Afro-Academic, Cultural, Technical and Scientific Olympics) Fund 3 $15.00 $0.00 $0.00 $0.00 $15.00Athletic Department Support 3 $75.00 $0.00 $0.00 $0.00 $75.00Belushi Artist-In-Residence Fund 3 $12.00 $0.00 $0.00 $0.00 $12.00Carol Stream Community College Scholarship 3 $30.00 $0.00 $0.00 $0.00 $30.00Carter Carroll Excellence in History Award 3 $6.00 $0.00 $0.00 $0.00 $6.00Catherine M. Brod Endowed Scholarship for Speech and Theatre 6 $269.46 $0.00 $0.00 $0.00 $269.46Center for Advanced Manufacturing Scholarship 1 $0.00 $275,000.00 $0.00 $0.00 $275,000.00Center for Entrepreneurship Fund for Workforce Development 3 $30.00 $0.00 $0.00 $0.00 $30.00Christopher & Karen Thielman Culinary & Hospitality Scholarship 1 $1,000.00 $0.00 $0.00 $0.00 $1,000.00Christopher & Karen Thielman International Field Studies Scholarship 1 $1,000.00 $0.00 $0.00 $0.00 $1,000.00Cleve Carney Endowed Art Fund 2 $544.00 $0.00 $55,550.00 $0.00 $56,094.00COD Foundation's Need-Based Scholarship Fund 6 $26.25 $0.00 $0.00 $0.00 $26.25COD Foundation's Returning Adult Scholarship 5 $13.00 $0.00 $0.00 $0.00 $13.00COD Foundation's Single Parent Scholarship 3 $30.00 $0.00 $0.00 $0.00 $30.00College of DuPage Faculty Association Scholarship 6 $90.00 $0.00 $0.00 $0.00 $90.00Community Education Farm Fund 9 $50.01 $0.00 $0.00 $0.00 $50.01Culinary & Hospitality Center 4 $104.98 $0.00 $0.00 $0.00 $104.98Donald Carter Memorial Scholarship 1 $53.00 $0.00 $0.00 $0.00 $53.00Dr. Joseph and Donna Collins Student Success Scholarship 9 $120.00 $0.00 $0.00 $0.00 $120.00Early Childhood Education Fund 8 $56.00 $0.00 $0.00 $0.00 $56.00Ellen Johnson Memorial Scholarship 3 $9.00 $0.00 $0.00 $0.00 $9.00Everyone Matters Scholarship Fund 3 $6.00 $0.00 $0.00 $0.00 $6.00G.E.D. Scholarship Fund 3 $120.00 $0.00 $0.00 $0.00 $120.00General Scholarship Fund 41 $538.01 $0.00 $0.00 $0.00 $538.01Healthcare Instructional Support 3 $150.00 $0.00 $0.00 $0.00 $150.00Hispanic-Latino Scholarship 3 $6.00 $0.00 $0.00 $0.00 $6.00Homeland Security Programs 2 $5.00 $125.00 $0.00 $0.00 $130.00Howard K. Canaday Music Scholarship 1 $1,500.00 $0.00 $0.00 $0.00 $1,500.00John Belushi Memorial Scholarship Fund 3 $80.34 $0.00 $0.00 $0.00 $80.34Kathy Marszalek Memorial Scholarship 1 $4,500.00 $0.00 $0.00 $0.00 $4,500.00Lifelong Learning Program 2 $5.00 $125.00 $0.00 $0.00 $130.00MAC General Fund 25 $3,303.55 $125.00 $0.00 $0.00 $3,428.55Margarita Salazar Respiratory Therapy Scholarship 6 $117.00 $0.00 $0.00 $0.00 $117.00Meteorology Program Fund 1 $25.00 $0.00 $0.00 $0.00 $25.00Music Program Fund 4 $15.00 $0.00 $6,900.00 $0.00 $6,915.00New Philharmonic Orchestra 168 $44,411.69 $0.00 $0.00 $0.00 $44,411.69Resource for Excellence Fund 42 $824.00 $0.00 $0.00 $0.00 $824.00Ruth Nechoda Memorial Endowment 2 $5.00 $0.00 $0.00 $0.00 $5.00Student Crisis Emergency Fund 5 $2,555.00 $0.00 $0.00 $0.00 $2,555.00


Monthly Gift Summary ReportJuly 21, 2014 - August 27, 2014


Study Abroad Scholarship Fund 8 $185.00 $0.00 $0.00 $0.00 $185.00Troy Scholarship for Engineering 3 $37.50 $0.00 $0.00 $0.00 $37.50Troy Scholarship for Nursing 3 $37.50 $0.00 $0.00 $0.00 $37.50Veteran Services Program 1 $50.00 $0.00 $0.00 $0.00 $50.00WDCB Employer Matching Gift Revenue (EMG) 2 $700.00 $0.00 $0.00 $0.00 $700.00WDCB Future Fund 1 $115.94 $0.00 $0.00 $0.00 $115.94WDCB Individual Gifts 1,135 $29,461.90 $0.00 $0.00 $0.00 $29,461.90WDCB Merchandising 4 $87.00 $0.00 $0.00 $0.00 $87.00WDCB Underwriting 12 $8,714.00 $0.00 $0.00 $0.00 $8,714.00William W. Steele Memorial Endowed Scholarship 3 $60.00 $0.00 $0.00 $0.00 $60.00

Youth Leadership Program 2 $5.00 $125.00 $0.00 $0.00 $130.00

Grand Totals: $101,157.13 $275,500.00 $62,450.00 $0.00 $439,107.13

1,575 Gift(s) listed

1,213 Donor(s) listed


Fiscal Year 2015 Gift Summary ReportYear-to-Date as of August 27, 2014


A.R.C. Memorial Scholarship 4 $4.00 $0.00 $0.00 $0.00 $4.00ACT-SO (Afro-Academic, Cultural, Technical and Scientific Olympics) Fund 4 $20.00 $0.00 $0.00 $0.00 $20.00Athletic Department Support 4 $100.00 $0.00 $0.00 $0.00 $100.00Belushi Artist-In-Residence Fund 4 $16.00 $0.00 $0.00 $0.00 $16.00Carol Stream Community College Scholarship 5 $290.00 $0.00 $0.00 $0.00 $290.00Carter Carroll Excellence in History Award 4 $8.00 $0.00 $0.00 $0.00 $8.00Catherine M. Brod Endowed Scholarship for Speech and Theatre 8 $359.28 $0.00 $0.00 $0.00 $359.28Center for Advanced Manufacturing Scholarship 1 $0.00 $275,000.00 $0.00 $0.00 $275,000.00Center for Entrepreneurship Fund for Workforce Development 4 $40.00 $0.00 $0.00 $0.00 $40.00Christopher & Karen Thielman Culinary & Hospitality Scholarship 1 $1,000.00 $0.00 $0.00 $0.00 $1,000.00Christopher & Karen Thielman International Field Studies Scholarship 1 $1,000.00 $0.00 $0.00 $0.00 $1,000.00Cleve Carney Endowed Art Fund 2 $544.00 $0.00 $55,550.00 $0.00 $56,094.00COD Foundation's Need-Based Scholarship Fund 9 $585.00 $0.00 $0.00 $0.00 $585.00COD Foundation's Returning Adult Scholarship 7 $19.00 $0.00 $0.00 $0.00 $19.00COD Foundation's Single Parent Scholarship 4 $40.00 $0.00 $0.00 $0.00 $40.00College of DuPage Faculty Association Scholarship 8 $120.00 $0.00 $0.00 $0.00 $120.00Community Education Farm Fund 12 $66.68 $0.00 $0.00 $0.00 $66.68Culinary & Hospitality Center 5 $106.64 $0.00 $0.00 $0.00 $106.64Donald Carter Memorial Scholarship 1 $53.00 $0.00 $0.00 $0.00 $53.00Dr. Joseph and Donna Collins Student Success Scholarship 12 $160.00 $0.00 $0.00 $0.00 $160.00Early Childhood Education Fund 11 $78.00 $0.00 $0.00 $0.00 $78.00Ellen Johnson Memorial Scholarship 4 $12.00 $0.00 $0.00 $0.00 $12.00Everyone Matters Scholarship Fund 4 $8.00 $0.00 $0.00 $0.00 $8.00G.E.D. Scholarship Fund 4 $160.00 $0.00 $0.00 $0.00 $160.00General Scholarship Fund 55 $718.18 $0.00 $0.00 $0.00 $718.18Healthcare Instructional Support 5 $200.00 $0.00 $206.00 $0.00 $406.00Hispanic-Latino Scholarship 4 $8.00 $0.00 $0.00 $0.00 $8.00Homeland Security Programs 2 $5.00 $125.00 $0.00 $0.00 $130.00Howard K. Canaday Music Scholarship 1 $1,500.00 $0.00 $0.00 $0.00 $1,500.00John Belushi Memorial Scholarship Fund 4 $107.12 $0.00 $0.00 $0.00 $107.12Kathy Marszalek Memorial Scholarship 1 $4,500.00 $0.00 $0.00 $0.00 $4,500.00Lifelong Learning Program 2 $5.00 $125.00 $0.00 $0.00 $130.00MAC General Fund 27 $3,828.55 $125.00 $0.00 $0.00 $3,953.55Margarita Salazar Respiratory Therapy Scholarship 8 $156.00 $0.00 $0.00 $0.00 $156.00Meteorology Program Fund 1 $25.00 $0.00 $0.00 $0.00 $25.00Music Program Fund 5 $20.00 $0.00 $6,900.00 $0.00 $6,920.00New Philharmonic Orchestra 174 $46,772.94 $0.00 $0.00 $0.00 $46,772.94Resource for Excellence Fund 57 $1,104.00 $0.00 $0.00 $0.00 $1,104.00Ruth Nechoda Memorial Endowment 3 $7.50 $0.00 $0.00 $0.00 $7.50Student Crisis Emergency Fund 6 $2,565.00 $0.00 $0.00 $0.00 $2,565.00


Fiscal Year 2015 Gift Summary ReportYear-to-Date as of August 27, 2014


Study Abroad Scholarship Fund 12 $355.00 $0.00 $0.00 $0.00 $355.00Troy Scholarship for Engineering 4 $50.00 $0.00 $0.00 $0.00 $50.00Troy Scholarship for Nursing 4 $50.00 $0.00 $0.00 $0.00 $50.00Veteran Services Program 1 $50.00 $0.00 $0.00 $0.00 $50.00WDCB Employer Matching Gift Revenue (EMG) 3 $775.00 $0.00 $0.00 $0.00 $775.00WDCB Future Fund 1 $115.94 $0.00 $0.00 $0.00 $115.94WDCB Individual Gifts 1706 $41,620.22 $0.00 $0.00 $0.00 $41,620.22WDCB Merchandising 5 $117.80 $0.00 $0.00 $0.00 $117.80WDCB Underwriting 17 $11,699.00 $0.00 $0.00 $0.00 $11,699.00William W. Steele Memorial Endowed Scholarship 4 $80.00 $0.00 $0.00 $0.00 $80.00

Youth Leadership Program 2 $5.00 $125.00 $0.00 $0.00 $130.00

Grand Totals: $121,229.85 $275,500.00 $62,656.00 $0.00 $459,385.85

2,237 Gift(s) listed

1,300 Donor(s) listed

College of DuPageFY15 Grants Awarded Report July 1, 2014 - August 31, 2014 Note: New Entries in Bold

Page 1 of 1

Granting Agency Title Department Project Director Type AmountStart Date

End Date Description

Illinois Community College Board

FY15 Adult Education and Family Literacy ABE/GED/ESL Dan Deasy

Federal/ State $1,999,918 7/1/14 6/30/15

To support the Adult Education and Family Literacy programming.

Illinois Community College Board

FY15 Career & Technical Education Program Postsecondary Perkins Academic Affairs Jean Kartje Federal $728,379 7/1/14 6/30/15

For CTE programs and activities, equipment acquisition, faculty and staff development, and collaborations that will support students to enhance academic success, build technical skills, and prepare for future careers.

$2,728,297.00$2,728,297.00

AGENCY-ALLOCATED GRANTS

AGENCY-ALLOCATED GRANTS (Includes grants where it was necessary to develop a concept or project and follow comprehensive guidelines for proposal submission in order to receive allocated funds. Adherence to reporting requirements and ability to measure successful program outcomes determines the level of the award.)

FY15 Total All Grants Awarded as of August 31, 2014

Consent Agenda Item 8. A. 2)

September 25, 2014


STANDARD BOARD INFORMATION

1. SUBJECT

Consortium/Cooperative Agreement

Date Vendor Agreement Description $ Amount 8-12-14 Krueger Intl NJPA Furniture for Naperville $112,576

8-12-14 Interiors for Business E&I Furniture for Naperville $73,538

8-13-14 AmSan IPHEC Custodial Supplies $37,995

9-5-14 Caterpillar - Patten NJPA Tractor $82,780

9/5/14 Interiors for Business E&I FF&E Capital Project $52,925.95

9/5/14 Morton Salt CMS Roadway Salt Purchase $36,379

9/5/14 Hennessys Riverview Ford NJPA Transit Van Purchase $22,686

TOTAL $418,879.95 NJPA - National Joint Powers Alliance E&I - Educational and Institutional Cooperative Purchasing IPHEC - Illinois Public Higher Education Cooperative


8. CONSENT AGENDA

B. For APPROVAL: Standard Items

1) Minutes

2) Financial Reports

3) Bids

4) Requests for Proposals (RFP)

5) Purchase Orders (PO)

6) Personnel Actions

Consent Agenda Item 8. B. 1) a)

September 25, 2014

Regular Board Meeting of 8/21/14 Page 1

BOARD OF TRUSTEES OF COMMUNITY COLLEGE DISTRICT NO. 502

COUNTIES OF DuPAGE, COOK AND WILL STATE OF ILLINOIS

MINUTES

REGULAR BOARD MEETING THURSDAY, AUGUST 21, 2014

HELD ON CAMPUS IN SSC-2200, GLEN ELLYN, IL

1. CALL TO ORDER

At 7:21 p.m., the Regular Meeting of the Board of the College of DuPage Board of Trustees was called to order by Chairman Birt.

2. ROLL CALL Present: Student Trustee Omar Escamilla, Trustees Erin Birt, Katharine Hamilton, Allison O’Donnell, Kim Savage, Nancy Svoboda and Joe Wozniak. Trustee Dianne McGuire attended via telephone. Also Present: President Dr. Robert L. Breuder, Legal Counsel Respicio F. Vazquez of Franczek Radelet P.C., staff members, representatives of the press and visitors. (Minutes prepared by Erin Carrillo, Administrative Assistant, Office of the President.)

3. APPROVAL OF AGENDA

Chairman Birt called for a motion to approve tonight’s Agenda. Secretary O’Donnell moved, Trustee Svoboda seconded the motion. On voice vote, the Board of Trustees approved the Agenda for the Regular Board Meeting of August 21, 2014. The motion carried unanimously.

CLOSED SESSION

At 7:28 p.m. Chairman Birt announced that the Board would move into Closed Session for the purpose of discussing the following: “Litigation, when an action against, affecting or on behalf of the particular public body has been filed and is pending before a court or administrative tribunal, or when the public body finds that an action is probable or imminent, in which case the basis for the finding shall be recorded and entered into the minutes of the closed meeting.” Chairman Birt called for a motion, Trustee McGuire moved and Secretary O’Donnell seconded. On roll call, voting aye: Student Trustee Escamilla, Co-Vice Chairman Wozniak, Vice Chairman Hamilton, Trustee McGuire (via telephone), Secretary O’Donnell, Trustees Savage and Svoboda and Chairman Birt. Motion carried unanimously.


September 25, 2014


At 7:32 p.m. Vice Chairman Hamilton voluntarily agreed to exit the closed session.

RESUME OPEN MEETING

At 8:02 p.m. Trustee Savage moved and Secretary O’Donnell seconded closed session be adjourned. The Board of Trustees returned to open session. Secretary O’Donnell called the roll. Present: Student Trustee Escamilla, Trustees Erin Birt, Katharine Hamilton, Dianne McGuire (via telephone), Kim Savage, Nancy Svoboda and Joe Wozniak. Also Present: Legal Counsel Respicio F. Vazquez of Franczek Radelet P.C. 4. PRESENTATIONS

4. A. McAninch Arts Center (MAC) Update Daniel Lloyd, Dean Liberal Arts Diana Martinez, Director McAninch Arts spoke about the new and renovated

facilities and programming since the MAC reopened.

5. STUDENT TRUSTEE’S REPORT

Homecoming o Daniel Rodriguez, Miguel Rodriguez, Zach Mahoney and Stephanie Torres

spoke regarding plans for this year’s Homecoming events.

6. PRESIDENT’S REPORT

James Benté presented the FY14 Institutional Outcomes Report.

7. COMMENTS FROM COLLEGE OF DUPAGE EMPLOYEES Chairman Birt, citing the large number of speakers, health issues of a trustee, family emergency of a trustee, and need for Board to efficiently conduct Board business, indicated comments would be divided into two segments during the meeting, set aside approximately 30 minutes for comments, and indicated a second opportunity for comments would be at end of meeting.

Glenn Hansen, President of Faculty Association and Faculty Senate spoke regarding Fall 2014.

Richard Jarman, Vice President of Faculty Association and Faculty Senate spoke regarding Summit Internships at Northwestern University.

COMMENTS FROM COLLEGE OF DUPAGE STUDENTS

Brad Setter spoke regarding the PRIDE Alliance

Haroon Atcha spoke regarding the Waterleaf Monica Dinh spoke regarding the Waterleaf Stephanie Torres spoke regarding the tuition rollback and Chap Days

Miguel Marino spoke regarding the student perspective


September 25, 2014


8. COMMENTS FROM DISTRICT 502 CITIZENS

Laura Reigle spoke regarding expansion Rick Skoda spoke regarding the censure of a trustee Roger Kempa spoke regarding the censure of a trustee

Chairman Birt called for a motion to recess at 9:16 p.m. Trustee Savage moved and Co-Vice Chairman Wozniak seconded. Trustee Escamilla’s preference is for the motion. On roll call voting aye: Trustee McGuire, Secretary O’Donnell, Trustees Savage and Svoboda, Co-Vice Chairman Wozniak and Chairman Erin Birt. On roll call voting nay: Vice Chairman Hamilton. Motion passed. The meeting resumed at 9:29 p.m. Present: Student Trustee Omar Escamilla, Trustees Erin Birt, Katharine Hamilton, Allison O’Donnell, Kim Savage, Nancy Svoboda and Joe Wozniak. Trustee Dianne McGuire attended via telephone.

9. CONSENT AGENDA

Chairman Birt asked if there were any Consent Agenda items the Board would like to remove and vote on separately. Vice Chairman Hamilton requested that 9.B.2) Financial Reports be pulled from the Consent Agenda to be discussed and voted on separately. Trustee Savage moved and Trustee Svoboda seconded, that the Board of Trustees approve the Consent Agenda consisting of the following items:

A. The following items for BOARD INFORMATION only: 9. A. 1) Gifts and Grants Report 9. A. 2) Governmental Consortium/Cooperative Purchases Report 9. A. 3) Financial Statements

a) Schedule of Investments b) Operating Funds – Budget and Expenditures c) Operating Cash Available to Pay Annual Operating Expenses d) Disposal of Capital Assets

B. The following items for BOARD APPROVAL:

1) Minutes a) July 17, 2014 Regular Board Meeting b) July 17, 2014 Closed Session – CONFIDENTIAL – for Board only

2) Pulled to be voted on separately

3) Bid Items a) Printing of the Spring, Summer, and Fall 2015 Class Schedules to the lowest responsible bidder, Precise Printing, 1242 Remington Road,


September 25, 2014


Schaumburg, IL 60173, for a total expenditure of $20,768.00. b) Microsoft Enrollment for Education Solutions to the lowest responsible

bidder, En Pointe Technologies Sales, Inc. 18701 South Figueroa Street, Gardena, CA 90248, for a total expenditure of $173,829.06.

c) Staff Services Paper to the lowest responsible bidder, Paper 101, P.O. Box 248, Ankeny, IA 50021, in the amount of $67,287.78. d) Charter Bus Rental to the lowest responsible bidder, LAMERS Bus Lines, 2407 South Point Road, Green Bay, WI 54313, for a two-year contract period, not to exceed current year funding of $50,000.00. e) External Campus Lighting Bid, to the lowest responsible bidder, Utility Dynamics Corporation, 23 Commerce Drive, Oswego, IL 60543, for a total expenditure of $127,200.00. f) Homeland Security Training Center (HSTC) Simulator Equipment to the lowest responsible bidders as follows: Use of Force Simulator to TI Training Corp., 160 Table Mountain Parkway, #100, Golden CO 80403, for the value of $46,600.00. Virtra V-300 Simulator to Virtra, 7970 South Kyrene Road, Tempe, AZ 85284, for the value of $243,048.00. Mobile Firearms and Force Simulator to Milo Range Training Systems, 1229 Oak Valley Drive, Ann Arbor, MI 48108, for the value of $50,825.00. For a total expenditure of $340,473.00. g) Homeland Security Training Center (HSTC) Bid Release #3 to the lowest responsible bidders and assign the contracts to Power Construction Company, 8750 W. Bryn Mawr Avenue, Suite 500, Chicago, IL 60631 as follows: 1) 3.4 Building and Site Concrete to Degraf Concrete Construction, 300 Alderman Avenue, Wheeling, IL 60090, for the value of $440,000.00. 2) 4.1 Masonry Package to Midwest Masonry, Inc., 1335 Wilhelm Road, Mundelein, IL 60060, for the value of $249,400.00. 3) 6.1 Millwork and Cabinetry to Inter Ocean Cabinetry Company, 920 North Larch Ave., Elmhurst, IL 60126 for the value of $106,000.00.


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4) 7.2. Exterior Metal Panels to All American Roofing Inc., 150 Oakwood Road, Lake Zurich, IL 60047, for the value of $237,000.00. 5) 8.1 Aluminum Storefront, Curtain Wall and Glazing to Gateway Glazing Inc., 3455 Stem, St. Charles, IL 60174, for the value of $211,625.00. 6) 31.1 Excavation & Earth to Bisping Construction, P.O. Box 654, New Lenox, IL 60451, for the value of $530,497.00. For a total expenditure of $1,774,522.00. h) Homeland Security Training Center (HSTC) Bid Release #4 to the lowest responsible bidders, and assign the contracts to Power Construction Company, 8750 W. Bryn Mawr Avenue, Suite 500, Chicago, IL as follows: 1) 22.1 Plumbing to Cecchin Plumbing & Heating, Inc., 4N275 Cavalry Drive, Bloomingdale, IL 60108, for the value of $293,730.00. 2) 23.1 HVAC to Flo-Tech Mechanical Systems, Inc., 1304 National Avenue, Addison, IL 60101 for the value of $2,468,000.00. 3) 26.1 Electrical, Fire Alarm, Communications & A/V Systems to Fitzgerald’s Electrical Contracting Inc., 6S865 Shaw Road, Big Rock, IL 60511for the value of $1,776,500.00. For a total expenditure of $4,538,230.00

4) Requests for Proposals: a) Media Storage Frames for Multimedia Services, to the lowest responsible bidder, Aberdeen LLC, 10420 Pioneer Boulevard, Santa Fe Springs, CA 90670 for a total expenditure of $76,950.00.

5) Purchase Orders: a) Campus Clarity, a Lawroom Service, 1255 Treat Blvd., Suite 530, Walnut

Creek, CA 94597, in the amount of $26,332.00 through June 30, 2015.

6) Ratify the Personnel Actions. a) Ratification of Administrator Appointments b) Ratification of Managerial Appointments c) Ratification of Classified Appointments d) Ratification of Classified Promotions / Transfers e) Ratification of Managerial Resignations / Terminations f) Ratification of Classified Resignations / Terminations g) Ratification of Classified Retirements


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9. C. The following Construction-Related items were approved:

1) Ratification of Construction Change Orders Referendum-Related Projects

None Capital Budget Projects

ADDISON REGIONAL CENTER (ADC) – HAPP BUILDERS #001: CREDIT

($11,651.00). This credit change is for Value Engineering items related to HVAC layout and final floor finishes for the Cosmetology Renovation. This is a Value Engineering Change.

2) Approval of Construction Change Orders

Referendum-Related Projects None

Capital Budget Projects None

Chairman Birt asked if any Trustee had a question regarding a Consent Agenda item. Hearing no questions or comments from the Board, Secretary O’Donnell called the roll for approval of the Consent Agenda items. Student Trustee Escamilla’s preference is for the motion. Voting aye: Vice Chair Hamilton, Trustee McGuire (via telephone), Secretary O’Donnell, Trustees Savage and Svoboda, Co-Vice Chair Wozniak and Chair Birt. Motion to approve all Consent Agenda items listed above carried. Chairman Birt called for a motion to approve Item 9.B.2) pulled from the Consent Agenda: 9.B.2) Financial Reports a) Treasurer’s Report b) Payroll and Accounts Payable Report Trustee Savage moved and Secretary O’Donnell seconded that the Board approve the August, 2014 Financial Reports. Chairman Birt asked Secretary O’Donnell to call the roll. Voting aye: Student Trustee Escamilla’s preference is for the motion. Trustee McGuire (via telephone), Secretary O’Donnell, Trustees Savage and Svoboda, Co-Vice Chairman Wozniak, Vice Chairman Hamilton and Chairman Birt. Motion passed unanimously. 10. NEW BUSINESS A. For Information Only:

1) Committee Appointments. Chairman Birt dissolved all previously created committees. Chairman Birt announced that the May 2015 Retreat Planning Committee will consist of Trustee McGuire and Co-Vice Chair Wozniak and


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the Audit Committee will consist of Chairman Birt and Secretary O’Donnell.

B. For Approval:

1) Secretary O’Donnell moved and Co-Vice Chair Wozniak seconded that the Board of Trustees approves the Board Resolution for Censure of Board Trustee. A RESOLUTION CENSURING TRUSTEE KATHARINE HAMILTON

BE IT RESOLVED by the Board of Trustees of College of DuPage District No. 502, DuPage County, Illinois, as follows:

Section 1. Censure. Pursuant to the Authority as stated herein in Section 6, the Board of Trustees hereby censures Trustee Katharine Hamilton for her inappropriate conduct, as stated herein in Section 2 and 3, and exhorts Trustee Hamilton to cease her inappropriate and embarrassing conduct, refrain from conduct beyond the scope of her role as Trustee, and adhere only to the highest standards of integrity, courtesy, fairness and dignity in her interactions with Board members, administrators, faculty, students, and members of the College community.

Section 2. Findings Relating to the Inappropriate Conduct of Trustee Katharine Hamilton. The Board of Trustees holds the following regarding Trustee Hamilton:

A. Katharine Hamilton is a duly-elected and serving member of the Board of Trustees of the College of DuPage. Further, Trustee Hamilton serves as the Vice Chair for the Board of Trustees.

B. On multiple occasions, Trustee Hamilton has publicly embarrassed her fellow elected Board members and the College administration. Rather than expressing her disagreements in a professional manner befitting the high position she holds, Trustee Hamilton voices those disagreements by making erroneous statements reflecting negatively against her fellow Board members and the administration in an inflammatory, insulting, discourteous and defamatory manner.

C. On multiple occasions, Trustee Hamilton has publicly stated that only she is looking out for the taxpayers, erroneously implying that the remaining six (6) Board members and College administrators are irresponsible and derelict in their duties.

D. Trustee Hamilton’s desire to communicate with the media, press and/or political publications rather than directly with the Board has negatively affected the Board and the College.

E. With respect to Trustee Hamilton’s most recent conduct, the Board finds:


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a. On June 26, 2014 and July 17, 2014, Trustee Hamilton displayed discourteous behavior during the public meetings as she was observed and videotaped using her phone to text third parties while individuals were addressing the Board. Further, Trustee Hamilton failed to provide the contents of her text messages for public records and for the public minutes in violation of the Illinois Open Meetings Act. b. At the July 17, 2014 board meeting, Trustee Hamilton’s comments were voiced in a disparaging and abusive tone, apparently calculated to intimidate or threaten Board members and the administration.

c. At the July 17, 2014 board meeting, Trustee Hamilton publicly insulted and characterized past and current Board members as “not as smart” as herself.

d. At the July 17, 2014 board meeting, after Chair Birt made a public statement relating to Trustee Hamilton’s prior misrepresentations, Trustee Hamilton, intentionally turned off her microphone to prevent her statements from being recorded, and stated to Chair Birt, “what goes around, comes around” and “I will get you,” apparently calculated to intimidate and threaten the Chair.

e. At the August 13, 2014 Agenda Planning Meeting, Trustee Hamilton failed to perform her duties as Vice Chair and admitted, in the presence of four individuals, that she did not review the proposed agenda and was unwilling to participate in the preparation of the Board Agenda. She, therefore, willingly failed to perform her duties as the Vice Chair and thus she failed to follow Board Policy. f. Similarly, at the June 18, 2014 Agenda Planning Meeting, Trustee Hamilton failed to perform her duties as Vice Chair and admitted, in the presence of three individuals, that she failed to adequately prepare for the meeting by failing to review the FY2015 Budget which had been in her possession for approximately 28 days.

F. Trustee Hamilton’s actions have held the College in a bad light and, if continued, would threaten to diminish its status as a distinguished institution of higher learning.

G. Trustee Hamilton’s actions referenced herein are outside the scope of her authority as Vice Chair and a member of the Board of Trustees.

H. Chair Birt and College administrators have intervened with Trustee Hamilton in a personal and confidential manner urging her to cease from her inappropriate and embarrassing conduct and to express her disagreements in a manner which does not subject others to ridicule. These efforts have gone utterly


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without avail.

I. This Resolution of Censure has been brought in a sense of utter frustration, as all efforts to rectify Trustee Hamilton’s conduct have failed.

Section 3. Findings Relating to the Misstatements of Trustee Katharine Hamilton and the Teaching and Learning Center. The Board of Trustees holds the following regarding Trustee Hamilton and the issue of The Teaching and Learning Center:

A. Regarding Trustee Hamilton’s public communications, the Board finds that the College does not agree with Trustee Hamilton’s misstatements which need to be clarified and/or corrected. The Board hereby adopts, approves, and incorporates into this Resolution, and the findings of the Board, the contents of Chair Birt’s July 17, 2014 public statement, made pursuant to Board Policy No. 5-60, regarding the Teaching and Learning Center and Trustee Hamilton’s prior misrepresentations:

a. Trustee Hamilton has her right to express herself as a private citizen. Such a right, however, is not absolute and she cannot misstate what action/s this Board has taken.

b. On June 26, 2014, this Board by a 6-1 majority vote authorized the College President to commit $30 million in capital funding for the construction of a Teaching & Learning Center. The Board did not “vote on a $50 million building for new classrooms” as indicated by Trustee Hamilton in several newspapers and political publications. c. After having full Board support as of 6/18/14, six (6) members of this Board supported the construction of a facility that would meet current and future needs and all were aware that the scope of the facility may be affected by the availability of any state funding.

d. Regarding State capital funding, the Board finds that: i. The Illinois Board of Higher Education’s appropriations for FY2010 through FY2015 list State capital funding for the College of DuPage in the amount of approximately $24 million. ii. COD RAMP submissions in 2013 and 2014 have listed the Teaching & Learning Center as part of the College’s capital funding requests.

iii. On May 8, 2014, Governor Quinn issued a press release announcing the disbursement of $1.9 million of State Capital Funding to demolish the Colleges Temporary Buildings and clear the way for new construction.


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iv. The College has over the past twelve (12) years, and continues to, plan for the demolition and replacement of temporary buildings at the College. The Teaching & Learning Center is that new replacement facility.

e. Regarding alleged wrongdoing by the College, the Board finds that:

i. The College has not misrepresented the need for the new Teaching & Learning Center and has not misused any state funds disbursed by the state.

ii. The College has requested both an internal and external audit which were conducted and both audits found no wrongdoing by the College with any of the state funds associated with the demolition of the College’s temporary buildings.

iii. Further, the State Capital Development Board provides both financial administration and project oversight for this demolition project.

f. Regarding Hamilton’s erroneous comments to the public and her misrepresentations to this Board, the Board finds that:

i. On March 11, 2014, Trustee Hamilton reviewed the draft March board agenda which listed the establishment of a $33 million fund balance reserve for a potential Teaching & Learning Center. Trustee Hamilton signed off and approved the draft board agenda.

ii. At the March 20, 2014 board meeting. Trustee Hamilton, herself, moved and Trustee Savage seconded that the Board approve the $33 million fund balance reserve to establish the potential Teaching & Learning Center.

iii. On May 14, 2014, Trustee Hamilton reviewed the draft May board agenda which listed the potential New Teaching & Learning Center for information only. Trustee Hamilton, with no questions asked and no complaints stated, signed off and approved the board agenda.

iv. On May 21, 2014, Trustee Hamilton sent written confirmation, by way of an email, to Dr. Breuder that she agreed with Dr. Breuder and that she supported the Teaching & Learning Center. While Trustee Hamilton asked two (2) clarification questions, she did not qualify her support.

v. At the May 22, 2014 board meeting, Trustee Hamilton


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did not raise any issues or questions regarding the new Teaching & Learning Center.

vi. On June 18, 2014, Trustee Hamilton reviewed the draft June board agenda which listed the New Teaching & Learning Center and the request to construct this facility. The agenda also contained the RAMP submission which included the request to the State for the Teaching & Learning Center. Again, for the third time since March 2014, Trustee Hamilton signed off and approved a board agenda with an item relating to the Teaching & Learning Center.

vii. At the June 26, 2014 public board meeting, however, Trustee Hamilton stated that she did not have sufficient information despite supporting the potential project on three (3) separate occasions and providing written support to the College President on May 21, 2014. Witnesses can attest that Trustee Hamilton approved the three (3) prior board agendas containing an item related to the Teaching & Learning Center between March 2014 and June 2014 without any stipulation as to her disapproval of any item. Further, Trustee Hamilton failed to request specific information to address her reported concerns prior to the June 26, 2014 Board Meeting and/or failed to indicate any information received was insufficient.

viii. Prior to June 26, 2014 board meeting, Trustee Hamilton never shared with the Chair or President her lack of approval for The Teaching & Learning Center, and never shared her disapproval for this College’s attempt to obtain the state capital funding previously committed to the College by the State.

ix. Trustee Hamilton appears to be signing off and approving board agenda items for which she either has no knowledge or she is failing to perform honestly as a Board member and as the Vice Chair.

x. At the July 17, 2014 board meeting, Trustee Hamilton stated that she signed off on the board agenda for its consideration. However, Trustee Hamilton’s response lacks any justification for why she failed to qualify her approval of such board agendas with any stipulation of her individual disapproval of any board agenda item.

xi. Trustee Hamilton’s contradictory positions at agenda planning meetings and board meetings negatively affects how this Board functions.

xii. Trustee Hamilton’s frequent misstatements, despite requests by the Chair, on behalf of the Board, to cease or correct her statements, negatively affects this Board and the College.


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g. The Board finds, contrary to Trustee Hamilton’s misstatements, that: i. Since 2002, the College has properly made requests for capital funding to assist with the demolition and replacement of the College’s temporary facilities and to build a new Teaching & Learning Center,

ii. The College’s requests to the State are clearly demonstrated in the last 2 years as evidenced through the College’s submission of its RAMP applications to the State,

iii. The State has allocated $24 million in capital funding to the College as evidenced by the Illinois Board of Higher Education listing the funds for the College since FY2010 – present, and

iv. This Board approved a $30 million Teaching and Learning Center which will go forward subject to future board approval.

Section 4. Construction to be Consistent with Constitutional Rights. The Board of Trustees fully recognizes the right of every citizen, including Trustee Hamilton, to freedom of speech and association. In adopting this resolution, the Board in no way intends to infringe on constitutionally protected speech.

At 9:56 p.m. Chairman Birt called for a recess. Trustee Savage moved and Trustee Svoboda seconded. On voice vote motion carried unanimously. Meeting resumed at 10:04 p.m. Present: Student Trustee Omar Escamilla, Trustees Erin Birt, Katharine Hamilton, Allison O’Donnell, Kim Savage, Nancy Svoboda and Joe Wozniak. Trustee Dianne McGuire attended via telephone.

Chairman Birt resumed reading the Resolution Censuring Trustee Hamilton:

Section 5. Indemnification. Should Trustee Hamilton or any individual Board member, be sued based upon a claim arising out of the dissemination of confidential information which constitutes a property or liberty interest, or may constitute fraud or misrepresentation, or may constitute a libel, slander or defamation, or may constitute an invasion of privacy or disparagement of business reputation, or act inconsistently or in violation of federal, state and local laws including but not limited to the Illinois Public Community College Act and/.or Board Policies, or any similar type of action, such conduct shall not constitute an act of a Board member acting in his or her official capacity as a Board member, but shall constitute the individual and personal action of the Board member.


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Should Trustee Hamilton, or any Board member, be sued for violating the sanctity of a confidential communication, or for fraud or misrepresentation, or for libel, slander or defamation, or for invasion of privacy or disparagement of business reputation, or for any action in violation of federal, state and local laws or any similar type of action outside the scope of a Board member’s scope of authority, the Board of Trustees will not defend, indemnify or hold the member harmless for a violation of the confidentiality of the communication.

Should Trustee Hamilton, or any Board member, be sued because of an individual Board member’s disclosure of confidential information, or for fraud or misrepresentation, or for libel, slander or defamation, or for invasion of privacy or disparagement of business reputation, or for any other action that is outside of the Board member’s authority and/or official capacity as a Board member, the Board of Trustees authorizes its legal counsel to seek indemnification from the offending Board member and to recover all costs and expenses incurred, including attorneys’ fees in the defense of the claim.

Section 6. College of DuPage Authority. Pursuant to existing Illinois Public community College Act and the College of DuPage Board Policies, the Board of Trustees are governed by and must adhere to the following:

A. Values. Pursuant to the Board of Trustees’ Mission & Vision Statement, the following Values have been adopted for the College of DuPage:

a. Integrity – We expect the highest standard of moral character and ethical behavior.

b. Honesty – We expect truthfulness and trustworthiness.

c. Respect – We expect courtesy and dignity in all interpersonal interactions.

d. Responsibility – We expect fulfillment of obligations and accountability.

B. Authority of Members of the Board (Board Policy 5-20). Trustees have authority for official Board action only when acting in concert as a Board of Trustees legally in session. No individual member of the Board has the power to speak out or act in the name of the Board unless authorized to do so by the Board in legal session or by these policies.

C. Duties of the Chair (Board Policy 5-60) (8 & 10). The duties of the Chair shall include, but not be limited to represent the interests of the Board on a day-to-day basis and act or designate another person to act, as spokesperson for the Board in communication to the public. The Chair or designated spokesperson will notify all individual Trustees as promptly as possible of


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his/her actions as the Board’s representative.

D. Resolutions of Support (Board Policy 5-155). The Board of Trustees may, from time to time, issues resolutions which pertain to or affect the College.

E. Protection from Civil Suit (Board Policy 5-210). The Board of Trustees will defend, indemnify, and hold harmless members of the Board of Trustees, administrators, employees, and agents against any and all suits, claims and demands for damages or requests for other relief arising from a deprivation of constitutional right, civil right, statutory right, negligent or wrongful acts resulting in death, bodily injury, or property damage while performing such duties as defined by state law or as authorized by the Board of Trustees and its agents. This Policy will be administered consistent with Section 3-29 of the Illinois Public Community College Act, 110 ILCS 805/3-29.

F. Indemnification (110 ILCS 805/3-29). To indemnify and protect Board members, employees, and student teachers of boards against civil rights damage claims and suits, constitutional rights damage claims and suits, death, bodily injury and property damage claims and suits, including defense thereof, when damages are sought for alleged negligent or wrongful acts while such Board member, employee or student teacher is engaged in the exercise or performance of any powers or duties of the Board, or is acting within the scope of employment or under the direction of the community college board. To insure against any loss or liability of the district or Board members, employees, and student teachers of boards against any loss or liability of the district or Board members, employees, and student teachers of boards against civil rights damage claims and suits, constitutional rights damage claims and suits and death, bodily injury and property damage claims and suits, including defense thereof, when damages are sought for alleged negligent or wrongful acts while such board member, employee, or student teacher is engaged in the exercise or performance of any powers or duties of the Board, or is acting within the scope of employment or under the direction of the Board. Such insurance shall be carried in a company licensed to write such coverage in this State.

G. Other Powers Not Enumerated (110 ILCS 805/3-30). The Board of any community college district has the powers enumerated in Sections 3-31 through 3-43 of this Act. This enumeration of powers is not exclusive but the Board may exercise all other powers, not inconsistent with this Act, that may be requisite or proper for the maintenance, operation and development of any college or colleges under the jurisdiction of the Board.

Chairman Birt asked if there were any questions or comments. Trustee Savage and Vice Chair Hamilton commented on the Resolution. Chairman Birt asked the Secretary to call the roll. Student Trustee Escamilla’s preference is for the motion. On roll call voting aye: Trustee McGuire, Secretary O’Donnell, Co-Vice Chairman


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Wozniak and Chairman Erin Birt. On roll call voting nay: Vice Chairman Hamilton, Trustee Savage. Trustee Svoboda abstained. Motion passed. 10. B. 2) Trustee Savage moved and Trustee Svoboda seconded that the Board of Trustees approves the American Welding Society Certificate Program. Student Trustee Escamilla’s preference is for the motion. On roll call voting aye: Vice Chairman Hamilton, Trustee McGuire, Secretary O’Donnell, Trustees Savage and Svoboda, Co-Vice Chairman Wozniak and Chairman Erin Birt. Motion passed unanimously.

B. 3) Trustee Svoboda moved and Trustee Savage seconded that the Board of Trustees approve the Mechatronics Technology Certificate Program. Trustee Escamilla’s preference is for the motion. On roll call voting aye: Vice Chairman Hamilton, Trustee McGuire, Secretary O’Donnell, Trustees Savage and Svoboda, Co-Vice Chairman Wozniak and Chairman Erin Birt. Motion passed unanimously.

B. 4) Trustee Savage moved and Trustee Svoboda seconded that the Board of Trustees approves the Semi-Annual Review of Closed Session Minutes and finds and determines the need for confidentiality still exists as the minutes of the Board’s closed meetings Trustee Escamilla’s preference is for the motion. On roll call voting aye: Vice Chairman Hamilton, Trustee McGuire, Secretary O’Donnell, Trustees Savage and Svoboda, Co-Vice Chairman Wozniak and Chairman Erin Birt. Motion passed unanimously. B. 5) Secretary O’Donnell moved and Trustee Savage seconded that the Board of Trustees approves the Authorization for Destruction of Verbatim Records of Closed Session Meetings as provided by 5 ILCS 120, et seq. and that all Closed Session meetings subject to destruction are reviewed and that the Trustees direct Secretary O’Donnell to destroy the verbatim recordings of all closed sessions that currently exist where there have been more than eighteen (18) months since the date of the closed meeting. Trustee Escamilla’s preference is for the motion. On roll call voting aye: Vice Chairman Hamilton, Trustee McGuire, Secretary O’Donnell, Trustees Savage and Svoboda, Co-Vice Chairman Wozniak and Chairman Erin Birt. Motion passed unanimously. B. 6) Trustee Svoboda moved and Trustee Savage seconded that the Board of Trustees approve the Addendum to the Joint Education Agreement between Elgin Community College and College of DuPage for the Fall 2014 semester. Trustee Escamilla’s preference is for the motion. On roll call voting aye: Vice Chairman Hamilton, Trustee McGuire, Secretary O’Donnell, Trustees Savage and Svoboda, Co-Vice Chairman Wozniak and Chairman Erin Birt. Motion passed unanimously. B. 7) Trustee McGuire moved and Trustee Svoboda seconded that the Board of Trustees approves the reduction of tuition by $2.00 per credit hour for in-District, out-of-District and out-of-State beginning with registration for the spring 2015 semester. Chairman Birt asked if anyone had any comments.


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Trustee Savage asked that the motion be amended to a reduction of $4.00 per credit hour for in-District, out-of-District and out-of-State beginning with registration for the spring 2015 semester. Trustee Savage moved, and Vice Chairman Hamilton seconded the motion to amend to a $4.00 per credit hour reduction. Chairman Birt asked if there were any comments. Student Trustee Escamilla requested further analysis.

Chairman Birt asked the Secretary to call the roll to allow the motion to be amended. Trustee Escamilla’s preference is against the motion. On roll call voting aye: Vice Chairman Hamilton, Trustees McGuire and Savage and Co-Vice Chairman Wozniak. On roll call voting nay: Secretary O’Donnell, Trustee Svoboda and Chairman Birt. Motion passed. Chairman Birt asked Secretary O’Donnell to call the roll to reduce tuition by $4.00 per credit hour for in-District, out-of-District and out-of State beginning with registration for the spring 2015 semester. Trustee Escamilla’s preference is for the motion. On roll call voting aye: Vice Chairman Hamilton, Trustee McGuire, Secretary O’Donnell, Trustees Savage and Svoboda, Co-Vice Chairman Wozniak and Chairman Erin Birt. Motion passed unanimously. At 10:32 p.m. Secretary O’Donnell stepped out of meeting. Trustee Svoboda acted as Secretary Pro Tem in her absence.

11. TRUSTEE DISCUSSION ITEMS

None

12. ANNOUNCEMENTS: ICCTA/ACCT Report

Trustee Svoboda and Trustee Savage attended the Executive Retreat on August 8-9, 2014.

Attendees are encouraged to sign up as Ambassadors for the ACCT meeting. ACCT Meeting to be held in Chicago October 22 – 25, 2014. There will be no November ICCTA meeting. Regional Meeting will be at Elgin Community College on November 6, 2014. Trustees currently serving on committees for ACCT should indicate if they are

interested continuing for the next year. Foundation Report

Trustee McGuire reported that $189,000 has already been donated for FY2015. Foundation is preparing for their annual Board Retreat. Inaugural Seaton Dinner was held where 11 planned giving donors were inducted

into the Seaton Society. The Foundation acquired pieces from the Skeet Family Art Collection.

At 10:39 p.m. Chairman Birt called for a recess. Trustee Savage moved and Vice Chairman


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Hamilton seconded. Secretary Pro Tem Svoboda called for a voice vote which was unanimous (Secretary O’Donnell was not present.) Meeting resumed at 10:49 p.m. Present: Student Trustee Omar Escamilla, Trustees Erin Birt, Katharine Hamilton, Kim Savage, Nancy Svoboda and Joe Wozniak. Trustee Dianne McGuire attended via telephone. Absent: Secretary Allison O’Donnell. Chairman Birt announced that the Public Comments portion will continue. COMMENTS FROM DISTRICT 502 CITIZENS

John Kraft spoke regarding the law. Mark Kmiekic spoke regarding leadership. Kirk Allen spoke regarding the law.

At 10:58 p.m. Secretary O’Donnell returned to meeting.

Marko Sukovic spoke regarding tuition. Bill Montgomery spoke regarding guidance. Adam Andrzewski spoke regarding transparency. Jan Shaxx spoke regarding leadership. Randy Given spoke regarding leadership and trust. Paula Dulle spoke regarding transparency. Cynthia Schneider spoke regarding transparency. Dianne Barrett spoke regarding governance. Jeff Cooper spoke regarding governance. Edward Frandekoviak spoke regarding FOIA handling. David Olsen spoke regarding transparency.

Other Announcements At 11:32 p.m. Chairman Birt announced that the Board would move into Closed Session for the purpose of discussing the following: “The appointment, employment, compensation, discipline, performance, or dismissal of specific employees of the public body, including hearing testimony on a complaint lodged against an employee of the public body or against legal counsel for the public body to determine its validity;” and “Litigation, when an action against, affecting or on behalf of the particular public body has been filed and is pending before a court or administrative tribunal, or when the public body finds that an action is probable or imminent, in which case the basis for the finding shall be recorded and entered into the minutes of the closed meeting.” Chairman Birt called for a motion, Trustee McGuire moved and Secretary O’Donnell seconded. On roll call, voting aye: Student Trustee Escamilla, Co-Vice Chairman Wozniak, Vice Chairman Hamilton, Trustee McGuire (via


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telephone), Secretary O’Donnell, Trustees Savage and Svoboda and Chairman Birt. Motion carried unanimously.

13. RESUME OPEN MEETING At 12:29 a.m. Trustee McGuire moved and Secretary O’Donnell seconded closed session be adjourned. The Board of Trustees returned to open session. Secretary O’Donnell called the roll. Present: Student Trustee Escamilla, Trustees Erin Birt, Katharine Hamilton, Dianne McGuire (via telephone), Kim Savage, Nancy Svoboda and Joe Wozniak. Also Present: Legal Counsel Respicio F. Vazquez of Franczek Radelet P.C. 14. ADJOURN

At 12:32 a.m., Chairman Birt noted that, if there was no further business to come before the Board, she would entertain a motion to adjourn. Trustee Savage moved, Trustee Svoboda seconded, that the Board Meeting adjourn. On voice vote, the motion carried unanimously.

By: Allison O’Donnell, Secretary

Approved: September 25, 2014

By: Erin Birt, Board Chairman

Consent Agenda Item 8.B.1)b)

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8/21/14 Closed Session Minutes @ 7:28 p.m. Regular Board of Trustees Meeting

CONFIDENTIAL

FOR BOARD ONLY

Consent Agenda Item 8.B.1)c)

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8/21/14 Closed Session Minutes @ 11:32 p.m. Regular Board of Trustees Meeting

CONFIDENTIAL

FOR BOARD ONLY

Consent Agenda Item 8. B. 3)

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SUMMARY OF BIDS

Item 8. B. 3) a) McAninch Arts Center (MAC) Signage Package (Bid Rejection)

That the Board of Trustees reject the bid received for the McAninch Arts Center (MAC) Signage Package due to budgetary concerns, limited participation, and vendor experience.

Item 8. B. 3) b) Audio/Visual Equipment and Installation for the Naperville Regional Center

(NRC)

That the Board of Trustees award the bid for Audio/Visual Equipment and Installation for the Naperville Regional Center (NRC) to the lowest responsible bidder, Media Resources, Inc., 1989 University Lane, Suite C, Lisle, IL 60532, for a total expenditure of $58,399.25.

Item 8. B. 3) c) Laerdal Manikins for Simulation-Based Training

That the Board of Trustees award the bid for ten (10) Laerdal Manikins for Simulation-Based Training to the lowest bidder, Armstrong Medical, 575 Knightsbridge Parkway, PO Box 700, Lincolnshire, IL 60069, for the bid total of $46,120.25.

Item 8. B. 3) d) Homeland Security Training Center (HSTC) Bid Package #3 Part II

That the Board of Trustees award the bids for the Homeland Security Training Center - Bid Package #3 Part II, to the lowest responsible bidders, and assign the contracts to Power Construction Company, 8750 W. Bryn Mawr Avenue, Suite 500, Chicago, IL 60631 as follows: 1) 7.1 Waterproofing: Injection & Waterproofing Systems, Inc., 232 South

River Street, Aurora, IL 60506, for the value of $48,450.00. 2) 7.5 Roofing: Metalmaster Roofmaster, Inc., 4800 Metalmaster Way,

McHenry, IL 60050, for the value of $315,518.00. 3) 9.1 General Trades: L.J. Morse Construction Company, 128 South

Broadway, Aurora, IL 60505, for the value of $622,700.00.


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4) 9.2 Metal Studs, Gypsum Board, and Acoustical Ceilings: L.J. Morse Construction Company, 128 South Broadway, Aurora, IL 60505, for the value of $519,547.00.

5) 9.3 Tile: Rockford Central Tile & Terrazzo, Inc., 5139 American Road,

Rockford, IL 61109, for the value of $76,820.00. 6) 9.4 Carpet, Resilient Flooring & Base: Mr.David’s Flooring International,

LLC, 865 W. Irving Park Road, Itasca, IL 60143, for the value of $105,331.00.

7) 9.5 Painting: Nedrow Decorating, 1019 Sill Avenue, Aurora, IL 60506, for

the value of $42,639.00. 8) 10.1 Operable Partition: Hufcor Inc., DBA Hufcor Chicago, 102

Fairbanks St., Addison, IL 60101, for the value of $26,870.00. 9) 11.1 Firing Range and Equipment: Paragon Tactical, Inc., 1580

Commerce Street, Corona, CA 92880, for the value of $1,237,400.00. 10) 33.1 Site Utilities: Concept Plumbing, Inc., 554 W. Wood St., Palatine, IL

60067, for the value of $153,621.00.

For a total expenditure of $3,148,896.00. Item 8. B. 3) e) Homeland Security Training Center (HSTC) Bid Package #4 Part II

That the Board of Trustees award the bid for the Homeland Security Training Center - Bid Package #4 Part II, to the lowest responsible bidder, Nelson Fire Protection, 11028 Raleigh Court, Rockford, IL 61115, for the value of $97,608.00, and assign the contract to Power Construction Company, 8750 W. Bryn Mawr Avenue, Suite 500, Chicago, IL 60631.

Item 8. B. 3) f) Equipment for the Manufacturing Technology Lab Upgrades

That the Board of Trustees award the bid for Equipment for the Manufacturing Technology Lab Upgrades to the lowest bidder, Astral Precision, 1645 Louis Avenue, Elk Grove Village, IL 60007, for the total cost of $112,383.40.

Item 8. B. 3) g) Printing of impact Magazine

That the Board of Trustees awards the bid for Printing of impact Magazine to the lowest responsible bidder, Precise Printing, 1242B Remington Road, Schaumburg, IL 60173, for a total expenditure of $154,791.00.


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SUMMARY OF REQUESTS FOR PROPOSALS

___________________________________________________________________

Item 8. B. 4) a) Computer Partnership Agreement

That the Board of Trustees award a five-year contract for a Computer Hardware Partnership for the amount of $1,513,563.00 with Hewlett Packard Company (HP), 2001 Butterfield Rd, Suite 700, Downers Grove, IL 60515, along with additional partnership benefits delivered by Riverside Technologies, Inc., 212 North Derby Lane, North Sioux City, SD 57049, per RFP pricing and discount structures.

Item 8. B. 4) b) Internet Services Agreement

That the Board of Trustees approve a three-year contract for an Internet Services Agreement with Comcast Business Communications LLC, 1701 John F Kennedy Boulevard, Philadelphia, PA 19103, for the contract term of October 26, 2014 through October 25, 2017, for a total three (3) year expenditure of $154,224.00.


September 25, 2014


SUMMARY OF PURCHASE ORDERS

There are no Purchase Orders to approve this month.


September 25, 2014


STANDARD BOARD APPROVAL

1. USUBJECT Personnel Actions. 2. UREASON FOR CONSIDERATION Board Action is required to ratify and approve personnel actions for all

employees. 3. UBACKGROUND INFORMATION

a) Ratification of Classified Appointments b) Ratification of Classified Promotions / Transfers c) Ratification of Faculty Resignations / Terminations d) Ratification of Managerial Resignations / Terminations e) Ratification of Classified Resignations / Terminations f) Ratification of Operating Engineers Resignations / Terminations

4. URECOMMENDATION That the Board of Trustees ratifies the Classified Appointments; Classified

Promotions / Transfers; Faculty Resignations / Terminations; Managerial Resignations / Terminations; Classified Resignations / Terminations; and Operating Engineers Resignations / Terminations.


September 25, 2014

APPOINTMENTS UName UTitleU UDepartmentU UStart DateU UTypeU USalary

CLASSIFIED

Yoshika Baker Administrative Assistant III Continuing Education 09/08/2014 New Hire $32,448 Full Time Brad Bohl Warehouse Worker / Driver I Business Affairs 09/29/2014 New Hire $26,582 Full Time Kimberle Crosby Coordinator of Clinical Health & Sciences 09/15/2014 New Hire $60,000 Learning Full Time Nina Egan Instructional Assistant II Learning Commons 09/15/2014 New Hire $19,872 Part Time Victoria Girolamo Administrative Assistant IV Admission & Information 09/29/2014 New Hire $34,480 Services Full Time Jeanie Therese Hiss Library Monitor Library 09/02/2014 New Hire $14,040 Part Time Jamie Jesk Administrative Assistant III Student Records 09/29/2014 New Hire $31,200 Full Time Jeffrey Kasper Custodian I Facilities Operations 09/29/2014 New Hire $12,729 Part Time Antonina Lyutykh Library Monitor Library 09/02/2014 New Hire $14,040 Part Time Seth Mateas Grounds Maintenance Facilities Operations 09/08/2014 New Hire $33,280 Worker I Full Time


September 25, 2014

APPOINTMENTS – Continued

UName UTitleU UDepartmentU UStart DateU UTypeU USalary

CLASSIFIED - continued

Mike McKissack Assistant Writer, News Marketing & Creative 09/08/2014 New Hire $48,000 Bureau and Marketing Services Full Time Marelena Pacheco Administrative Assistant III Ctr. For Entrepreneurship 09/15/2014 New Hire $34,112 Full Time Joshua Puvogel Wait Staff Culinary & Hospitality 08/21/2014 New Hire $18,047 Part Time Deborah Sanders Library Monitor Library 09/02/2014 New Hire $14,040 Part Time Darryl Tyndorf Analyst – Institutional Research & Analytics 08/18/2014 New Hire $70,000 Analytics Full Time Matthew Wilkans Wait Staff Culinary & Hospitality 07/02/2014 New Hire $18,047 Part Time Shannon Woods Administrative Assistant II Academic Support Center 09/29/2014 New Hire $15,600 Part Time Patrick Wrodarczyk Radio Dispatcher Police Department 08/25/2014 New Hire $25,017 Part Time


September 25, 2014

PROMOTIONS / TRANSFERS UNameU UTitleU UDepartmentU Start DateU UTypeU Salary

CLASSIFIED

Robert Orlando Mail Clerk Business Affairs 08/18/2014 Transfer $34,632 Full Time

RESIGNATIONS / TERMINATIONS Years of

UNameU UTitleU UDepartmentU UEnd DateU U TypeU UService

FACULTY

Lisa Capozzoli Professor Business & Technology 08/14/2014 Resignation 19 Yrs. 11 Mos. Rebecca Flores Assistant Professor Liberal Arts 08/02/2014 Resignation 1 Yrs. 0 Mos. Kimberly Oosterhouse Associate Professor Health & Sciences 08/01/2014 Resignation 11 Yrs. 11 Mos. MANAGERIAL

Shelly Mencacci Coordinator Veterans Services 08/20/2014 Resignation 8 Yrs. 9 Mos. CLASSIFIED

Trish Ambrosio Coordinator, Dual Credit Academic Affairs 09/14/2014 Resignation 0 Yrs. 9 Mos. Teresa Ash-Bubert Aquatics Assistant Manager Physical Education 08/30/2014 Resignation 0 Yrs. 2 Mos. Adrienne Benson Administrative Assistant Admissions & Outreach 08/22/2014 Resignation 2 Yrs. 8 Mos. Connie Cherry Administrative Assistant VI Development & COD 07/31/2014 Termination 0 Yrs. 9 Mos. Foundation


September 25, 2014

RESIGNATIONS / TERMINATIONS - Continued Years of

UNameU UTitleU UDepartmentU UEnd DateU U TypeU UService

CLASSIFIED - continued

Melissa Hubert Administrative Assistant III Human Resources 08/22/2014 Resignation 0 Yrs. 7 Mos. Linda Johansen Aquatics Assistant Manager Physical Education 06/14/2014 Resignation 0 Yrs. 2 Mos. Jodi Kreft Administrative Assistant Registration 08/08/2014 Resignation 0 Yrs. 1 Mos. Lisa Meyer Administrative Assistant VI Information Technology 08/29/2014 Resignation 0 Yrs. 8 Mos. Susan Ruiz Cashier Accounts Receivable 08/22/2014 Resignation 19 Yrs. 11 Mos. Victor Ruiz Custodian II Facilities, Operations & 07/29/2014 Termination 10 Yrs. 0 Mos. Maintenance Brenda Willimann Administrative Assistant IV Admissions & Outreach 08/22/2014 Resignation 8 Yrs. 4 Mos. Batoul Zaiter Administrative Assistant III Teaching & Learning 09/09/2014 Resignation 7 Yrs. 11 Mos. OPERATING ENGINEERS

Jose Gonzalez Maintenance Mechanic Facilities 07/29/2014 Resignation 1 Yrs. 2 Mos. Helper


8. CONSENT AGENDA

C. For APPROVAL: Construction-Related

Items

1) Ratification of Construction Change Orders

Referendum-Related Projects

Capital Budget Projects 2) Approval of Construction Change Orders

Referendum-Related Projects

Capital Budget Projects

New Business September 25, 2014

9. NEW BUSINESS

A. For INFORMATION None

New Business Item 9.A.

July 17, 2014


NEW BUSINESS INFORMATION

___________________________________________________________________

There is no New Business Information this month.


9. NEW BUSINESS

B. For APPROVAL 1) Acceptance of FY2014 Audit 2) Approval for Digital Broadcast Journalism Degree 3) Naming Honor


10. TRUSTEE DISCUSSION ITEMS None


11. CLOSED SESSION


12. GENERAL PUBLIC COMMENTS


13. ANNOUNCEMENTS

A. Communications B. Calendar Dates Campus Events

Thursday, October 16, 2014 Regular Board Meeting SSC-2200 ~ 7:00 p.m.


14. ADJOURN

regular board of trustees meeting september 25, 2014 · board of trustees of community college...

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