regular council - 20 sep 2017 - whitewater region - home

Township of Whitewater Region

Regular Council Meeting

Agenda

Wednesday, September 20, 2017 at 6:00 p.m.

Council Chamber – 44 Main Street (Cobden)

Page

1. Call to Order

2. Prayer

3. Disclosure of Pecuniary and General Nature

Thereof

4. Public Meeting

5. Announcements

6. Presentations

6.1 Dementia Friends & Dementia-Friendly Communities - Sue Kennedy, Director of Education

and Program Development

Dementia Society-Dementia Friends Presentation

to Council-13-09-17 final-SK

9 - 19

7. Standing Committees

7.1 Building & Property Services

a. Algonquin Land Claim Draft Environmental

Evaluation Report

Report - Algonquin Land Claim with

Attachments

Recommendation:

That Building & Property Services Committee

recommend Council of the Township of

20 - 25

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javascript:void(0);6.1 Dementia Society-Dementia Friends Presentation to Council-13-09-17 final-SK

javascript:void(0);6.1 Dementia Society-Dementia Friends Presentation to Council-13-09-17 final-SK

javascript:void(0);7.1 a. Report - Algonquin Land Claim with Attachments

javascript:void(0);7.1 a. Report - Algonquin Land Claim with Attachments

Whitewater Region approve the following

comments to the Ministry of Natural

Resources and Forestry on the Draft

Environmental Evaluation Report:

• The proposed designations are in keeping

with existing land use designations for

the two subject properties;

• For the Grants Settlement Road property:

o Existing adjacent private property

access must be maintained through

appropriate easements;

o the travelled portions of Moxam Road

must be recognized on title.

7.2 Corporate Services

a. 2018 Budget Schedule

Report - 2018 Budget Schedule

Recommendation: That Corporate Services

Committee receive the draft 2018 budget

schedule for information purposes.

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7.3 Community Services

a. MNR Land Use Permit for Beach Aeration System

Report - MNR Land Use Permit for Beach

Aeration System

Recommendation: That Community Services Committee recommend Council of

the Township of Whitewater Region enact a by-law to authorize a Memorandum of

Understanding with the Muskrat Watershed Council regarding the Beach Aeration System

project and funding.

27

b. Whitewater Kings Home Games – Municipal

Significance Designation

Report - Whitewater Kings Home Games

Municipal Signicance Designation

Recommendation: That Community

Services Committee recommend Council of

the Township of Whitewater Region declare

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javascript:void(0);7.2 a. Report - 2018 Budget Schedule

javascript:void(0);7.3 a. Report - MNR Land Use Permit for Beach Aeration System

javascript:void(0);7.3 a. Report - MNR Land Use Permit for Beach Aeration System

javascript:void(0);7.3 b. Report - Whitewater Kings Home Games Municipal Signicance Designation

javascript:void(0);7.3 b. Report - Whitewater Kings Home Games Municipal Signicance Designation

the 2017 home games of the Whitewater Kings at the Cobden Astrolabe Arena as

community events of municipal significance in keeping with the requirements of the

Alcohol & Gaming Commission of Ontario for special occasion permits, and confirm that

the events do not knowingly contravene any

municipal by-laws.

7.4 Economic Development & Tourism

a. Rural Economic Grant Application - Township

Entrance Signs

Report - RED Grant Fall 2017 Intake with

Attachment

Recommendation: That Economic Development & Tourism Committee

recommend Council of the Township of Whitewater Region support the RED grant

application in support of township entrance

signs.

29 - 32

7.5 Fire & Emergency Services

a. National Disaster Mitigation Program,

Intake 4

Report - NDMP Grant Application

Recommendation: That Fire & Emergency Committee recommend Council of the

Township of Whitewater Region support the

National Disaster Mitigation Program (NDMP) grant application in support of a township

risk assessment.

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7.6 Physical Services

a. Private Road Naming – Browns Pine Trail &

Hamish Trail

Report - Private Road Naming - Browns Pine

Trail & Hamish Trail

Recommendation:

That the Physical Services Committee recommend Council of the Township of

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javascript:void(0);7.4 a. Report - RED Grant Fall 2017 Intake with Attachment

javascript:void(0);7.4 a. Report - RED Grant Fall 2017 Intake with Attachment

javascript:void(0);7.5 a. Report - NDMP Grant Application

javascript:void(0);7.6 a. Report - Private Road Naming - Browns Pine Trail & Hamish Trail

javascript:void(0);7.6 a. Report - Private Road Naming - Browns Pine Trail & Hamish Trail

Whitewater Region enact a by-law to name

private roads:

• Hamish Trail • Browns Point Trail.

b. Ontario Community Infrastructure Fund –

Application Based Component Intake 2

Report - OCIF Top-Up Grant Application

Recommendation: That the Physical

Services Committee recommend Council of the Township of Whitewater Region support

the Ontario Community Infrastructure Fund – Application Based Component Intake 2

(OCIF) grant application for reconstruction of John Street (91m±), Truelove Street

(226m±), and Crawford Street (140m±).

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c. Water Meters

Report - Water Meters

Recommendation: That Physical Services

Committee recommend Council of the Township of Whitewater Region approve not

altering the present method of charging for water and wastewater services within the

four (4) municipal systems, subject to the

completion at a future date of a water and wastewater rate study and evaluation of a

method of charging for water and wastewater services that meets or exceeds legislative

requirements as well as considers

operational, capital and growth-related costs.

37 - 38

8. By-laws

8.1 Terms of Reference

By-law 17-09-995 Terms of References with

Schedules

Recommendation: Be it resolved that By-law 17-09-995, being a by-law to establish Terms of

Reference for The Corporation of the Township of

Whitewater Region Standing Committees, be taken

as read and passed.

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javascript:void(0);7.6 b. Report - OCIF Top-Up Grant Application

javascript:void(0);7.6 c. Report - Water Meters

javascript:void(0);8.1 By-law 17-09-995 Terms of References with Schedules

javascript:void(0);8.1 By-law 17-09-995 Terms of References with Schedules

8.2 Supplemental Budget - Arenas 2017

By-law 17-09-996 Amend 2017 Tax-Support

Budget (Arenas) with Schedule C

Recommendation: Be it resolved that By-law 17-09-996, being a by-law to adopt the 2017 Arenas

Supplemental Budget, be taken as read and

passed.

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8.3 Contribution Agreement - Rural Economic

Development Grant

By-law 17-09-997 RED Grant Contribution

Agreement (CIP) with Schedule

Recommendation: Be it resolved, that By-law 17-09-997, being a by-law to enter into a Contribution

Agreement with the Government of Ontario for the

Rural Economic Development Grant, be taken as

read and passed.

50 - 84

8.4 Memorandum of Understanding with Muskrat

Watershed Council

By-law 17-09-998 MOU with Muskrat Watershed

Council (Beach Project) with Schedule

Recommendation: Be it resolved that By-law 17-09-998, being a by-law to authorize a

memorandum of understanding with the Muskrat Watershed Council for the Beach Aeration System

Project, be taken as read and passed.

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8.5 Road Naming

By-law 17-09-999 Private Road Naming

Recommendation: Be it resolved that By-law 17-

09-999, being a by-law to for the naming of private roads (Hamish Trail and Browns Point Trail), be

taken as read and passed.

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9. Resolutions

9.1 Whitewater Streetstrut 2017 Final Report

Recommendation: That Council of the Township

of Whitewater Region:

1. Approve a grant to the Muskrat Watershed Council in the amount of $3,000 from the

proceeds of the 2017 event;

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javascript:void(0);8.2 By-law 17-09-996 Amend 2017 Tax-Support Budget (Arenas) with Schedule C

javascript:void(0);8.2 By-law 17-09-996 Amend 2017 Tax-Support Budget (Arenas) with Schedule C

javascript:void(0);8.3 By-law 17-09-997 RED Grant Contribution Agreement (CIP) with Schedule

javascript:void(0);8.3 By-law 17-09-997 RED Grant Contribution Agreement (CIP) with Schedule

javascript:void(0);8.4 By-law 17-09-998 MOU with Muskrat Watershed Council (Beach Project) with Schedule

javascript:void(0);8.4 By-law 17-09-998 MOU with Muskrat Watershed Council (Beach Project) with Schedule

javascript:void(0);8.5 By-law 17-09-999 Private Road Naming

2. Approve reinvesting the remaining surplus estimated at $6,136 toward the 2018 edition

of Whitewater Streetstrut; 3. Approve proceeding with the 2018 edition,

subject to 2018 budget consideration, with the continued involvement of the Streetstrut

Organizing Team; and 4. Approve that the 2018 Whitewater

Streetstrut remain in Cobden for a second year to ensure the staff and planning

members have a good handle on logistics.

9.2 Use of Facilities by Whitewater Bromley Community

Health Centre


of Whitewater Region:

1. Approve a fee waiver for use of the Cobden

Arena by the Whitewater Bromley Community Health Centre for programming

from September 2017 to May 2018; and 2. Direct staff to review the community grants

policy and process, as well as fees for community use of Township facilities prior to

the 2018 budget process.

9.3 Vimy Oak Tree


of Whitewater Region approve the placement of a Commemorative Vimy Oak Tree, in partnership

with the County of Renfrew, at the Westmeath

Cenotaph.

9.4 Algonquin Land Claim Draft Environmental Report

Recommendation: That Council of the Township of Whitewater Region approve the following

comments to the Ministry of Natural Resources and Forestry on the Draft Environmental Evaluation

Report:

• The proposed designations are in keeping with existing land use designations for the two subject

properties;

• For the Grants Settlement Road property:

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o Existing adjacent private property access must be maintained through appropriate

easements;

o the travelled portions of Moxam Road must

be recognized on title.

9.5 Whitewater Kings Home Games - Municipal

Significance Designation


of Whitewater Region declare the 2017 home games of the Whitewater Kings at the Cobden

Astrolabe Arena as community events of municipal significance in keeping with the requirements of

the Alcohol & Gaming Commission of Ontario for special occasion permits, and confirm that the

events do not knowingly contravene any municipal

by-laws.

9.6 Rural Economic Development Grant - Township

Entrance Signs

Recommendation: That Council of the Township of Whitewater Region support the RED grant

application in support of township entrance signs.

9.7 National Disaster Mitigation Program - Intake 4


of Whitewater Region support the National Disaster Mitigation Program (NDMP) grant application in

support of a township risk assessment.

9.8 Ontario Communities Infrastructure Fund -

Application Based Component Intake 2

Recommendation: That Council of the Township of Whitewater Region support the Ontario

Community Infrastructure Fund – Application

Based Component Intake 2 (OCIF) grant application for reconstruction of John Street

(91m±), Truelove Street (226m±), and Crawford

Street (140m±).

10. Notice of Motion

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11. Minutes

11.1 Regular Council

September 6, 2017


of Whitewater Region approve the regular council

minutes of September 6, 2017.

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12. Correspondence

13. Closed Session

13.1 Road Matters (2)

13.2 Human Resource Matters (2)

Recommendation: That Council of the Township of Whitewater Region move into closed session at

__:__ p.m. to discuss two human resources matters pertaining to recruitment for certain

positions and pay equity (labour relations or

employee negotiations) and two road matters being Voyageur Bay Trail and McCoy Road

(solicitor-client privilege) with the CAO/Clerk, Manager of Physical Services and Deputy Clerk

remaining in the room.

14. Confirming By-law

14.1 September 20, 2017

By-law 17-09-1000 Confirmatory

Recommendation: Be it resolved that By-law 17-09-1000, being a by-law to confirm the

proceedings of Council at its meeting of September

20, 2017, be taken as read and passed.

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15. Adjournment

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javascript:void(0);11.1 September 6, 2017

javascript:void(0);14.1 By-law 17-09-1000 Confirmatory

Dementia Friends and

Dementia Friendly Communities

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Introduction

Presentation today reflects work already done in the Eastern Counties of our

Champlain region by the Alzheimer Society of Cornwall and District

The Dementia Society of Ottawa and Renfrew County is approaching the

township to explore how we might start to build Dementia Friendly

Communities in the County of Renfrew

Presentation provides:

Quick facts on dementia

Overview of Dementia Friends approach

Proposal for Township of Whitewater Region

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Dementia by the numbers…

564,000 Canadians diagnosed

1 in 1000 under age 65 develops early onset dementia

1 in 11 Canadians over 65 have dementia – and risk doubles every five years

The health system goal is to have people live in the community with the supports they need for as long as possible

72 % of Alzheimer Disease cases are women

70% of care partners are women

In Renfrew County, 20.8% of the population is aged 65 and over (21,300)

Township of Whitewater Region, 1490 of 6921 residents are 65 and over

3 out of 4 Canadians know someone with dementia

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What is dementia?

A set of symptoms including loss of memory, understanding and judgment.

Vascular dementia

Alzheimer’s disease

Lewy body dementia Frontotemporal

dementia

Mixed dementia

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What is a Dementia Friend?

A Dementia Friend learns more about what it’s like to live with dementia and

then turns that understanding into simple actions that can help people with

dementia live well.

By stepping up and learning more about dementia, you strengthen the

community by making it a more inclusive place for people impacted by

dementia.

Commit to what you can do to decrease the social isolation of people living

with dementia

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Changing the Face of Dementia

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Beginning to explore targets for Renfrew County and Ottawa

These goals apply to individuals, individual organizations and the municipality

Individual level: Register to become a dementia friend and let’s

decrease social isolation

Agency Level: Inspire individuals and communities and

organizations to get on board, offer training and become

dementia friendly communities

Municipal Level: Establish targets for how many community

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Proposal

The Dementia Society to provide dementia friendly training to the following priority groups, with

township staff assisting with coordination of these sessions

Priority groups: 25 municipal staff with 15 additional community representatives (e.g. volunteers)

and 75 volunteer firefighters

Rationale: ensure we’re integrated together to work as a dementia friendly community (as first

responders, as key community contacts, as client service representatives); and to provide participants

with opportunities to identify issues they’re facing and so we can look at ways to support them

Length of training session / time commitment from staff and volunteers: 3 hour training (in

groups of 25-35 ideally)

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Proposal

Timelines: initiating in late October / completion by end of calendar year

Evaluation: Participants’ attitudes, knowledge and beliefs will be assessed

before and after the training. A summary report of findings will be shared

with the Council and Township managers

Next steps:

• Confirm sustainability approaches for training of new staff.

• Train township partners (e.g. service industries within the township). Approach

other municipalities within Renfrew County to follow Whitewater’s lead in

fostering a dementia friendly community.

• Broader public outreach to engage in dementia friendly training sessions

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Questions / Comments

For additional information:

http://www.dementiafriends.ca/

The Dementia Society

1750 Russell Road, Suite 1742

Ottawa ON K1G 5Z6

613-523-4004

www.alzheimerottawa.ca

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http://www.dementiafriends.ca/

http://www.alzheimerottawa.ca/

Algonquin Land Claim Draft Environmental Evaluation Report

Recommendation:

That Building & Property Services Committee recommend Council of the Township of Whitewater Region approve the following comments to the Ministry of Natural Resources and Forestry on the Draft Environmental Evaluation Report:

• The proposed designations are in keeping with existing land use designations for the two subject properties;

• For the Grants Settlement Road property: o Existing adjacent private property access must be maintained through

appropriate easements; o the travelled portions of Moxam Road must be recognized on title.

Background:

The following information from the Province summarizes the land claim:

• The claim covers 36,000 km2 in Eastern Ontario and is the largest in the Province.

• The negotiated parties are Canada, Ontario and the Algonquins of Ontario, a collective that represents 10 Algonquin communities in Ontario.

• An Agreement-in-Principle has been approved by all three negotiation parties and will provide the framework for the next stage of negotiations. It includes:

o $300 million in capital funding from Canada and Ontario o Transfer of approximately 117,500 acres of Ontario Crown land o Defined Algonquin rights related to lands and natural resources.

• Other points of agreement include: o No new reserve land will be created; o Algonquin Park will continue to operate for the enjoyment of all. o Land will not be expropriated from private ownership. o Lands transferred to the Algonquins of Ontario will be subject to federal

and provincial laws and municipal planning controls where they exist.

Analysis:

Staff attended a briefing on the draft Environmental Evaluation Report, which was prepared as part of the transfer of Crown land. Two parcels are located in Whitewater Region, one 751-acre property off Grants Settlement Road (parcel #162) and another 87 acres on Garden of Eden Road (parcel #245).

The existing and proposed Official Plan and zoning designations are as follows:

Meeting Date: September 20, 2017

Contact: Robert Tremblay CAO/Clerk

613-646-2282 [email protected]

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Description Size Current OP

Proposed OP

Current Zoning

Proposed Zoning

Grants Settlement Road

751 Crown Rural Rural; Environmental Protection; Extractive Industrial

Rural; Environmental Protection; Extractive Industrial Reserve

Garden of Eden Road

87 Crown Rural Rural; Environmental Protection

Rural; Environmental Protection

Notice of the draft report was circulated by the Ministry to the Township and adjacent landowners. The Township’s comments reflect the requirement to ensure continued access to adjacent lands through easements and title.

A Public Open House is scheduled from 4 to 8 p.m. in Pembroke on October 5, 2017 at the Germania Club (15 Bennett Street).

Financial Implications:

The parcels once transferred will be subject to municipal taxation. Currently, the lands are designated Crown and not taxed.

Next Steps:

The Township’s comments will be submitted to the Ministry.

Attachments:

• Notice of Open House • Maps showing Proposed Settlement Lands and Parcels #162 and 245.

Prepared by: Robert Tremblay, CAO/Clerk

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BLEED

NOTICE OF OPPORTUNITY TO COMMENT ON THE DRAFT ENVIRONMENTAL EVALUATION REPORTProposed Transfer of Provincial Land in Eastern Ontario

As part of the Algonquin Land Claim process, the Ontario Ministry of Natural Resources and Forestry (MNRF) has prepared a Draft Environmental Evaluation Report (EER) to assess the environmental effects of the proposed transfer of provincial land to Algonquins of Ontario ownership.

The proposed transfer of provincial lands is part of the Algonquin Land Claim Agreement-in-Principle approved in 2016, by Canada, Ontario and the Algonquins of Ontario. The transfer would occur following the approval of a final Settlement Agreement for the Algonquin Land Claim. The project includes:

• The transfer of approximately, but not less than, 117,500 acres of provincial lands;

• The transfer of associated assets (e.g. Ministry of Transportation (MTO) patrol yards, former ranger camps); and

• Other activities such as amending boundary regulations for provincial parks (e.g., Foy Property Provincial Park).

The Draft EER assesses potential environmental effects and proposed mitigation measures of the proposed transfer of provincial lands in accordance with the requirements for Category C projects under the Algonquin Land Claim Declaration Order made under the Environmental Assessment Act. The Draft EER also includes proposed official plan designations and zoning which will apply after provincial lands are transferred into Algonquin ownership.

Public Open House Schedule 4:00 p.m. – 8:00 p.m., at the following locations

Mattawa – September 20, 2017Rodden Arena450 Hurdman StreetMattawa, ON P0H 1V0

Perth – September 27, 2017Code’s Mill on the Park17 Wilson Street EastPerth, ON K7H 1L3

Bancroft – October 4, 2017Faraday Community Centre13 Lower Faraday RoadBancroft, ON K0L 1C0

North Bay – September 21, 2017Royal Canadian LegionBranch 445, 345 Lansdowne AvenueCallander, ON P0H 1H0

Ottawa – September 28, 2017Royal Canadian Legion Montgomery Branch 351330 Kent Street, Ottawa, ON K2P 2A6

Pembroke – October 5, 2017Germania Club15 Bennett StreetPembroke, ON K8A 3Y6

Kingston – September 26, 2017Ambassador Hotel1550 Princess StreetKingston, ON K7M 9E3

Whitney – October 3, 2017Lester B. Smith Community Centre 32 Hay Creek RoadWhitney, ON K0J 2M0

Toronto – October 11, 2017Delta Toronto East Hotel2035 Kennedy RoadScarborough, ON M1T 3G2

MNRF also invites comments from August 28, 2017 through October 17, 2017. All comments received during the notice period will be considered and a Final Environmental Evaluation Report will be prepared and released for final public inspection.

To obtain a copy of the Draft EER, provide comments or to view a list of all dates and locations for public open houses please visit:

https://www.ontario.ca/page/algonquin-land-claim-draft-environmental-evaluation-report or contact:

Ontario Information Centre Algonquin Land Claim31 Riverside DrivePembroke, ON K8A 8R6tel: 1-844-276-9091 e-mail: [email protected]

Comments and personal information concerning the proposed transfer of provincial lands to Algonquin ownership are collected to assist with decision-making and potential follow-up with individuals as required. The collection of information complies with Environmental Assessment Act requirements. Comments not constituting personal information as defined by the Freedom of Information and Protection of Privacy Act, may be shared with others as appropriate, including the proponent ministries (MNRF, MTO, Ministry of Infrastructure and Ministry of Northern Development and Mines) and may be included in documentation available for public review. Personal information will only be used / disclosed in accordance with the Freedom of Information and Protection of Privacy Act. If you have questions regarding the collection, use or disclosure of your personal information, please contact the Ontario Information Centre (contact information above).

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Budget Schedule

Recommendation:

That Corporate Services Committee receive the draft 2018 budget schedule for information purposes.

Background:

In order to allow capital projects to commence before the tax rate is set, the tax supporting and user-pay by-laws will come to Council in December. Once the County and Education rates are set, we will bring the tax rate by-law to Council for approval. Every year, Council is presented the draft financial statements from Mr. Wil Barr, MacKillican & Associates. This typically occurs in April sometime for the previous year.

Analysis:

The following is the budget schedule:

October 25/17 Special Meeting – Preliminary Capital items, User FeesNovember 22/17 Special Meeting – Tax-Supported Operating and Capital

Draft BudgetNovember 29/17 Special Meeting – Water and Wastewater Draft BudgetDecember 6/17 Regular meeting – Public MeetingDecember 20/17 Regular meeting – Final Approval of Budgets (Tax-

Supported and User-Pay) By-laws and User Fees By-lawFinancial Implications:

In years passed, we included the previous year’s deficit or surplus to the revenue in the current’s year budget as accumulated surplus. For the 2018 budget, we are proposing that we transfer the accumulated surplus to the working capital reserve. In the event there is a deficit, we will withdraw it out of working capital reserve. This will allow us to start the budget process earlier which will allow Township managers to prepare their work plans in a timely fashion.

Next Steps:

Notice of special meetings with be issued by the CAO/Clerk.

Prepared by: Marsha Hawthorne, Treasurer/Deputy CAOReviewed by: Robert Tremblay, CAO/Clerk


Contact: Marsha Hawthorne, Treasurer/Deputy CAO


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MNR Land Use Permit for Beach Aeration System

Recommendation:

That Community Services Committee recommend Council of the Township of Whitewater Region enact a by-law to authorize a Memorandum of Understanding with the Muskrat Watershed Council regarding the Beach Aeration System project and funding.

Background:

The following motion was carried on June 7, 2017:Whereas, the Township of Whitewater Region supports the efforts and work of the Muskrat Watershed Council; andWhereas, the Muskrat Watershed Council has researched measures to improve water quality at the Cobden Beach;Therefore be it resolved that Council of the Township of Whitewater Region support the Cobden beach aeration project to improve water quality and recreational use of this significant municipal asset; andFurther, that project costs to a maximum of $32,000 be funded from the Working Capital Reserve with a one-time grant of $16,000 and an interest free loan for the balance of the project costs, excluding utilities, to be paid back in annual installments and in full no later than December 31, 2020.

Carried - Resolution #2017-3507

Analysis:

An MNR land use permit was granted for the work and a letter of permission contains conditions. The permit is valid until August 31, 2022. A Memorandum of Understanding was drafted to ensure agreement between the Township and the Muskrat Watershed Council on the project and its funding.


The Township’s maximum contribution to the project is a grant of $16,000 with an interest free three-year loan to a maximum of $16,000. The Township will also be responsible for the permit related costs, including $203.40 for the application and annual rent of $60.00, plus utilities. Funding was allocated from reserves.

Next Steps:

The MOU will be executed. The Muskrat Watershed Council will be responsible for project initiation, completion and maintenance.





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Whitewater Kings Home Games – Municipal Significance Designation

Recommendation:

That Community Services Committee recommend Council of the Township of Whitewater Region declare the 2017 home games of the Whitewater Kings at the Cobden Astrolabe Arena as community events of municipal significance in keeping with the requirements of the Alcohol & Gaming Commission of Ontario for special occasion permits, and confirm that the events do not knowingly contravene any municipal by-laws.

Background:

The Township has entered into an agreement for the operation of the junior hockey club at the Cobden Astrolabe Arena. The Township has submitted a liquor licence for the upstairs hall but is awaiting approval. In the interim, the Township is seeking special occasion permits to be able to offer a bar at home games.

Analysis:

A municipal declaration is required as the permit holder (the Township) is not a registered charity or not-for-profit.


Proceeds from the sales will be shared with the team who will be providing certified bartenders.

Next Steps:

Special occasion permits will be applied for future games.





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Rural Economic Grant Application - Township Entrance Signs

Recommendation:

That Economic Development & Tourism Committee recommend Council of the Township of Whitewater Region support the RED grant application in support of township entrance signs.

Background:

The Township has two gateway signs on Highway 17. These features are aging and require maintenance and rehabilitation. In addition, the municipality does not have entrance signage entering the township from County roads with the exception of County Road 8 entering the village of Cobden. With continued discussion on the use of abandoned rail lines for trail purposes, there is also an opportunity to sign the entrances coming from the former CN and CP lines.

The Rural Economic Development Grant provides a potential funding source for this initiative. The Township successfully applied for a grant to complete the Community Improvement Plan project earlier this year and received funding in past years for the former Entrepreneurship Development Coordinator contract.

Analysis:

The signs project would assist with tourism strategies and would constitute a branding, promotion and marketing initiative that is specifically referenced in the grant guidelines. The Township undertook a new logo design in 2017. The new signs would feature the new logo, along with “Welcome – Bienvenue”.


Should the Township be successful with the grant, it could receive 50% funding. Costs for seven new entrance signs on County roads, four signs on rail lines, and improvements/rehabilitation of existing gateway feature signs on Highway 17 are estimated at $20,000. The project will also be brought forward in the 2018 budget.

Next Steps:

The grant application will be submitted. Future intakes are scheduled for October 16, 2017 to December 1, 2017 and July 30, 2018 to September 28, 2018.

Attachments:

Photos of existing gateway features on Highway 17.


Meeting Date: September 6th, 2017



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National Disaster Mitigation Program, Intake 4

Recommendation:

The Fire & Emergency Services Committee recommend Council of the Township of Whitewater Region support the National Disaster Mitigation Program (NDMP) grant application in support of a township risk assessment.

Background:

Within the Township are many kilometers of developed lands along the Ottawa River. Acknowledging the changes in climate and the increase in flooding events, the Township recognizes the need for a comprehensive risk assessment reference to its river frontage, highway corridor, communities and their respective utilities.

Analysis:

The Province has put forth Intake 4 of its NDMP to introduce potential funding opportunities for municipalities to undertake one of five streams of projects relative to Emergency Management. Stream 1 being Risk Assessment(s).

The Township considers it prudent to submit an application for funds to Intake 4 of this program for the purpose of attaining the services of an Intern for an 18 – 20 week period to conduct a comprehensive risk assessment exercise.

The program will see the Government of Canada, Public safety Canada fund 50% of a project. Submitted project proposals are received by the Province of Ontario for review. Acceptable project proposals are then submitted by the Province to the federal government on behalf of the Township


Should the Township be successful with the grant, it could receive 50% funding. Costs for an Intern for an 18 – 20 week period, office supplies and training is estimated to be $17,000. This item will also be brought forward in the 2018 budget.

Next Steps:

The grant application will be submitted by the Physical Services Department.

Prepared by: Steven Hodson, Supervisor of Solid Waste & SafetyReviewed by: Janet Collins, Manager of Physical Services

Robert Tremblay, CAO/Clerk


Contact: Steven Hodson, Supervisor Solid Waste & Safety


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Private Road Naming – Browns Pine Trail & Hamish Trail

Recommendation:That the Physical Services Committee recommend Council of the Township of Whitewater Region enact a by-law to name private roads:

Hamish Trail Browns Point Trail.

Background:Per section 48 of the Municipal Act, 2001 the local municipality may name or change the name of a private road after giving public notice of its intention to pass the by-law.

Analysis:Two separate developments comprised of three applications for consent (land severance) require construction of a private road. Private roads typically are referred to as “Trail”. Staff obtained the preferred names from the developers and had them researched and placed on hold by the County of Renfrew. The roads are as follows:

(1) Proposed Name: Hamish TrailApplications: B18/15(1), B18/15(2), and B18/15(3)Developer: 2269805 Ontario Ltd. (Doug Lapointe)Road Location: Part of Lot 11, Conc. B, CLF being Parts 4, Plan 49R-18504,

and Part 1, Plan R49-5943, save and except Parts 2 and 3, Plan 49R-16945, Geographic Township of Westmeath, now in the Township of Whitewater Region, County of Renfrew

Intersecting Road: Lapointe Trail

Meeting Date: July 19, 2017Contact: J. Collins, Manager of Physical Services613-646-2282 [email protected]

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(2) Proposed Name: Browns Point TrailApplications: B48/16, B49/16, and B50/16Developer: Don HeflerRoad Location: Part of Lot 5, Concession B, CLF being Parts 9, 10, and 11,

Plan 49R-19784, Geographic Township of Westmeath, now in the Township of Whitewater Region, County of Renfrew

Intersecting Road: Malloy Road

Financial Implications:n/a

Next Steps: Upon passing a by-law, staff will contact the County of Renfrew to formalize the road names, as well as proceed with civic addressing (i.e. 911 signage).

Prepared by:Reviewed by:

Janet Collins, Manager of Physical ServicesRobert Tremblay, CAO/Clerk

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Ontario Community Infrastructure Fund – Application Based Component Intake 2

Recommendation:

That the Physical Services Committee recommend Council of the Township of Whitewater Region support the Ontario Community Infrastructure Fund – Application Based Component Intake 2 (OCIF) grant application for reconstruction of John Street (91m±), Truelove Street (226m±), and Crawford Street (140m±).

Background:

The Municipality applied in a previous OCIF intake for reconstruction of Truelove Street, but were not successful. A recent Request for Proposal (RFP 2017-02) was awarded to Jp2g Consultants Inc. for the detailed design and engineering services for the reconstruction of John Street, Truelove Street and Crawford Street. The cost to complete this work was awarded at $198,549 (including HST). The surveying has been completed and the design work well underway.

Analysis:

Staff recommend that OCIF Intake 2 be applied for the entire area receiving detailed design and engineering services. Although the final design and associated costs estimates will not be completed until after the grant application has been submitted, staff will base the financial portion of the application on the past application, whereby McIntosh Perry Consulting Engineers provided cost estimates, as well as discussions with Jp2g (pre-final cost estimates). The application deadline is September 27, 2017.


Although final costs are not complete, the former OCIF application costs for Truelove Street alone were $1.5 mil ±. This estimate will increase with the inclusion of John and Crawford Streets. The municipality may request up to 90% of the project’s total eligible cost, to a maximum of the funding cap noted within our top-up eligibility letter, being $1,603,713.

Next Steps:

The grant application will be submitted on or before September 27, 2017. Staff will bring forward that portion required to be funded by the municipality during the 2018 budget deliberations (i.e. total grant application – 90% = municipal requirement).



Meeting Date: September 20, 2017Contact: J. Collins, Manager of Physical Services613-646-2282 [email protected]

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Water Meters

Recommendation:

That Physical Services Committee recommend Council of the Township of Whitewater Region approve not altering their present method of charging for water and wastewater services within the four (4) municipal systems, subject to the completion at a future date of a water and wastewater rate study and evaluation of a method of charging for water and wastewater services that meets or exceeds legislative requirements as well as considers operational, capital and growth-related costs.

Background:

Council/staff received a request from a property owner, following installation of his/her own water meter and upon reading the usage, to be reassessed from medium commercial to light commercial rates.

Analysis:

Following Bill 72, the Water Opportunities and Water Conservation Act, 2010, whereby the act provided for the preparation of sustainability plans for water, wastewater and stormwater services to complete a Water and Wastewater Rate Study in 2012. The intent of a study is to establish a true cost for the distribution, collection and treatment of water and wastewater, both present and future, and collect fees accordingly in order that these services become self-financing, unlike most municipal services which residents pay for through property taxes.

Presently Whitewater customers are charged a ‘flat rate’, meaning you pay for water at an established fee. Whitewater presently has quarterly billing. The ‘flat rate’ is established through an assessment of the cost for distribution, treatment and collection of water and wastewater.

A ‘flat rate’ may include operating (incl. administration), capital, and growth costs, although WWR study does not include capital or a growth component. Capital costs include capital infrastructure replacement needs, timing, and costs, while growth provides for future user needs/hookups.

An acceptable method of charging customers is on a ‘user pay’ basis, meaning you only pay for the water you use, the more you use, the higher your water use charge. However, the established fee per unit (generally per cubic metre - m3) must be set at a rate sufficiently high enough to cover the ‘base’ costs associated with operating and managing the system.


Contact: J. Collins, Manager of Physical Services


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‘Base rate’ is the cost to supply a set quantity of water. In order to supply a set quantity of water to homeowners you require a treatment plant, distribution system, treatment chemicals, manpower (i.e. certified operators), etc. The cost to supply this set quantity of water is the ‘base rate’. The cost to produce more water is only nominally increases as the cost for increased treatment chemicals, manpower, etc. are added to the ‘base rate’, since you do not need to construct a new plant or add supply pipes to your distribution system. There does become a point whereby you outgrow your plants ability to provide significant increases of water or you see growth related requirements.

Another acceptable method is a combination of ‘base rate plus user pay’ basis. In this scenario users are charged a or ‘base rate’ and in addition, any water charged on a ‘user pay’ cost.

There are three industrial, commercial and institutional users within the Township that have approved water meters. The meters are read quarterly and the owners are charged a ‘flat rate’ or ‘user pay’, whichever is higher.

Sewer fees, included on the water bill, pay for wastewater/stormwater. Typically, sewer fees are established based on water usage either as a ‘flat rate’ or ‘user pay’ basis.

It is anticipated that the Township will undertake a Water and Wastewater Rate Study update at a future date. This will assist the municipality in assessing present and future needs, as well as legislative requirements in relation to the supply, distribution and collection of water and wastewater. A review of billing methods could be undertaken at that time.

Going to straight ‘water usage’, without any consideration of ‘base rate’, would render the existing water and wastewater systems not be sustainable.


n/a

Next Steps:

Staff shall respond to the request via letter.



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By-law 17-09-995 Page 1 of 1

The Corporation of the Township of Whitewater Region

By-law Number 17-09-995

Being a by-law to adopt Terms of Reference for the Corporation of the Township of Whitewater Region

Standing Committees

Whereas, Section 29.2 of the amended Procedural By-law established the Standing Committees and provided for the adoption of Terms of Reference for the Committees; and

Whereas, Council of the Township of Whitewater Region deems it expedient and necessary to adopt Terms of Reference for its standing committees;

The Council of The Corporation of the Township of Whitewater Region enacts as follows:

1. That the following Terms of Reference, forming part of this by-law, are hereby adopted:

Schedule A - Building & Property Services Committee

Schedule B - Community Services Committee

Schedule C - Corporate Services Committee

Schedule D - Economic Development & Tourism Committee

Schedule E - Fire & Emergency Services Committee

Schedule F - Physical Services Committee

2. This by-Law shall come into force and take effect upon passing.

Read a first, second and third time and finally passed this 20th day of September, 2017.

Hal Johnson, Mayor

Robert H.A. Tremblay, Clerk

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Schedule “A” to By-law 17-09-995

Terms of Reference Whitewater Region

Building & Property Services Committee

1. Mandate The Building & Property Services Committee is a standing committee. It reviews for recommendation to Council reports, policies, projects and levels of services emanating from the Building & Property Services Department. 2. Focus The Building & Property Services Committee’s areas of focus are as follows:

• Planning Act and Building Code matters • Zoning and Official Plan • Committee of Adjustment, including minor variances • Severances • Development Agreements • Development Review Team • By-law services • Property standards and parking • Animal control • Corporate facilities.

3. Composition The Building & Property Services Committee is comprised of all members of Council. The Chair shall be appointed on the recommendation of the Mayor at the beginning and approximate mid-point of the Council Term. The Chair will preside over Committee of Adjustment and the portion of the Council meeting dedicated to Building & Property Services items and serves as a sounding board and Council-liaison for the responsible department.

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Schedule “B” to By-law 17-09-995


Community Services Committee

1. Mandate The Community Services Committee is a standing committee. It reviews for recommendation to Council reports, policies, projects and levels of services emanating from the Community Services Department. 2. Focus The Community Services Committee’s areas of focus are generally as follows:

• Accessibility • Arenas • Parks and trails • Active living, sports and recreation • Recreation Advisory Committee • Special events, including Cobden Taste of the Valley and Whitewater

Streetstrut • Crossing guards • Arts, culture and heritage • Library and museum.

3. Composition The Community Services Committee is comprised of all members of Council. The Chair shall be appointed on the recommendation of the Mayor at the beginning and approximate mid-point of the Council Term. The Chair will preside the portion of the Council meeting dedicated to Community Services items and serves as a sounding board and Council-liaison for the responsible department.

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Schedule “C” to By-law 17-09-995


Corporate Services Committee

1. Mandate The Corporate Services Committee is a standing committee. It reviews for recommendation to Council reports, policies, projects and levels of services emanating from the Corporate Services Department. 2. Focus The Corporate Services Committee’s areas of focus are generally as follows:

• Administration • Budget • Financial services, including billing, fees & charges • Community grants and bursaries • Strategic planning • Legislative services and governance • Human resources and labour relations • Health & safety (Physical Services Department) • Asset management • Legal and audit • Information technology • Intergovernmental relations • Pembroke & Area Airport Commission • Algonquin Land Claim.

3. Composition The Corporate Services Committee is comprised of all members of Council. The Chair shall be appointed on the recommendation of the Mayor at the beginning and approximate mid-point of the Council Term. The Chair will preside the portion of the Council meeting dedicated to Corporate Services items and serves as a sounding board and Council-liaison for the responsible department.

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Schedule “D” to By-law 17-09-995


Economic Development & Tourism Committee

1. Mandate The Economic Development & Tourism Committee is a standing committee. It reviews for recommendation to Council reports, policies, projects and levels of services emanating from the Community Services Department and Office of the CAO/Clerk. 2. Focus The Economic Development & Tourism Committee’s areas of focus are generally as follows:

• Economic Development, including the Economic Development Advisory Committee

• Tourism, including tourist booth • Community improvement planning • Business attraction and growth • Industrial Park.

3. Composition The Economic Development & Tourism Committee is comprised of all members of Council. The Chair shall be appointed on the recommendation of the Mayor at the beginning and approximate mid-point of the Council Term. The Chair will preside the portion of the Council meeting dedicated to Economic Development & Tourism items and serves as a sounding board and Council-liaison for the responsible departments.

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Schedule “E” to By-law 17-09-995


Fire & Emergency Services Committee

1. Mandate The Fire & Emergency Services Committee is a standing committee. It reviews for recommendation to Council reports, policies, projects and levels of services emanating from the Fire Department, Ontario Provincial Police and Community Emergency Management Coordinator. 2. Focus The Fire & Emergency Services Committee’s areas of focus are generally as follows:

• Fire Services, including prevention, education and suppression • Policing • Emergency Management • Community Safety.

3. Composition The Fire & Emergency Services Committee is comprised of all members of Council. The Chair shall be appointed on the recommendation of the Mayor at the beginning and approximate mid-point of the Council Term. The Chair will preside the portion of the Council meeting dedicated to Fire & Emergency Services items and serves as a sounding board and Council-liaison for the responsible department, staff and agencies.

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Schedule “F” to By-law 17-09-995


Physical Services Committee

1. Mandate The Physical Services Committee is a standing committee. It reviews for recommendation to Council reports policies, projects and levels of services emanating from the Physical Services Department. 2. Focus The Physical Services Committee’s areas of focus are generally as follows:

• Roads and road allowances, including sidewalks and streetlighting • Solid waste, including recycling, waste collection • Water collection, treatment and distribution • Wastewater collection and plant • Energy matters • Utilities, including Ottawa River Energy Solutions & Power Corporation • Engineering • Drainage.

3. Composition The Physical Services Committee is comprised of all members of Council. The Chair shall be appointed on the recommendation of the Mayor at the beginning and approximate mid-point of the Council Term. The Chair will preside the portion of the Council meeting dedicated to Physical Services items and serves as a sounding board and Council-liaison for the responsible department.

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By-law 17-09-996 Page 1 of 1



Being a by-law to amend By-law 17-04-941 to provide for the Arenas Supplemental 2017 Tax-Supported Budget

Whereas, Section 290 of the Municipal Act, S.O. 2001, c.25, as amended, requires municipalities to prepare and adopt a budget and establishes requirements under that legislation to set out the estimated revenues and expenditures for the municipality, and

Whereas, in accordance with Section 290 of the Municipal Act, S.O. 2001, c.25, as amended, Council has considered the sums required during the year for arena operations and is prepared to pass a supplemental tax-supported budget for the year 2017; and

The Council of The Corporation of the Township of Whitewater Region enacts as follows:

1. That the 2017 Arenas Supplemental Budget of Whitewater Region is hereby adopted as set out in the attached Schedule “C”.

2. That Schedule “C” forms part of this by-law.

3. That this by-law shall come into force and take effect upon being passed by Council.


Hal Johnson, Mayor


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Account No. Account Name 2017 Budget Values

COBDEN ARENAREVENUE1-3-2600-3767 MISC - COBDEN Arena-Registration fees -10001-3-2800-3866 RENTALS - COBDEN Arena - Ice -1250001-3-2800-3872 RENTALS - COBDEN Arena - Ballfield -9001-3-2800-3875 RENTALS - COBDEN Arena - Signs -10001-3-2800-3878 RENTALS - Arena Halls -500

Total Revenue -128400EXPENSES1-4-8500-1010 COBDEN Arena - Salary 544711-4-8500-1110 COBDEN Arena- Benefits 20001-4-8500-1120 COBDEN Arena - Boot Allowance 01-4-8500-1210 COBDEN Arena - Payroll Deductions 27001-4-8500-1220 COBDEN Arena - WSIB 16501-4-8500-1310 COBDEN Arena - Travel & Expenses 2001-4-8500-1320 COBDEN Arena -Subscription & Memberships 01-4-8500-1330 COBDEN Arena - Education,Seminars & Work 1001-4-8500-1350 COBDEN Arena- Licenses 01-4-8500-2010 COBDEN Arena- Ball Material & Supplies 2001-4-8500-2015 COBDEN Arena - Cleaning Supplies 8001-4-8500-2020 COBDEN Arena - Hydro 200001-4-8500-2030 COBDEN Arena - Gas/Heating 20001-4-8500-2040 COBDEN Arena - Water/Sewer 38001-4-8500-2050 COBDEN Arena - Telephone 5001-4-8500-2061 COBDEN Arena - Propane 10001-4-8500-2160 COBDEN Arena - Administration Expense 01-4-8500-2260 COBDEN Arena - Bookkeeping Fees 01-4-8500-2310 COBDEN Arena - Advertising 01-4-8500-2410 COBDEN Arena - Equipment repairs/supplie 100001-4-8500-2430 COBDEN Arena - Building repairs & Mainte 80001-4-8500-2431 COBDEN Arena - Ice Making & Maintenan 129791-4-8500-2432 COBDEN Arena - Repairs to Ice Plant 65001-4-8500-2610 COBDEN Arena - Bank Charges 01-4-8500-3715 COBDEN Arena - Signs & Advertising 01-4-8500-4420 COBDEN Arena - Bar Purchases 01-4-8500-4430 COBDEN Arena - Canteen Purchases 01-4-8500-4440 COBDEN Arena - Canteen admin/Vending 10001-4-8500-4450 COBDEN Arena-Special events/Fundraising 01-4-8500-5010 COBDEN Arena - Miscellaneous 5001-4-8500-5230 COBDEN Arena - Donations 01-4-8500-6010 COBDEN Arena - Capital Expenditures 01-4-8500-7010 COBDEN Arena - Transfer to reserves 01-4-8500-9010 COBDEN Arena - Amortization Expense 0

0Total Expenses 128400

PROFIT/LOSS 0

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BEACHBURG ARENAREVENUE1-3-2600-3768 MISC-BEACHBURG Arena-Registration fees -14001-3-2800-3867 RENTALS - BEACHBURG Arena - Ice -1150001-3-2800-3873 RENTALS - BEACHBURG Arena - Ballfield -5001-3-2800-3876 RENTALS - BEACHBURG Arena - Signs -20000

Total Revenue -136900EXPENSES

1-4-8600-1010 BEACHBURG Arena - Salary 439711-4-8600-1110 BEACHBURG Arena - Benefits 16001-4-8600-1210 BEACHBURG Arena - Payroll Deductions 21001-4-8600-1220 BEACHBURG Arena - Wsib 8781-4-8600-1310 BEACHBURG Arena - Travel & Expenses 6001-4-8600-1330 BEACHBURG Arena - Education,Seminar&work 2001-4-8600-1350 BEACHBURG Arena - Licenses 01-4-8600-2010 BEACHBURG Arena - Materials & Supplies 4001-4-8600-2015 BEACHBURG Arena - Cleaning Supplies 18001-4-8600-2020 BEACHBURG Arena - Hydro 268011-4-8600-2030 BEACHBURG Arena - Gas/Heating 30001-4-8600-2040 BEACHBURG Arena - Water/Sewer 19501-4-8600-2050 BEACHBURG Arena - Telephone 6001-4-8600-2060 BEACHBURG Arena - Propane 20001-4-8600-2160 BEACHBURG Arena - Administration expense 01-4-8600-2260 BEACHBURG Arena - Bookkeeping Fees 01-4-8600-2310 BEACHBURG Arena - Advertising 01-4-8600-2410 BEACHBURG Arena - Equipment repairs/supp 100001-4-8600-2430 BEACHBURG Arena - Building repairs & mai 150001-4-8600-2431 BEACHBURG Arena - Ice Making & Maintenan 160001-4-8600-2432 BEACHBURG Arena - Repairs to Ice Plant 85001-4-8600-2610 BEACHBURG Arena - Bank Charges 01-4-8600-3715 BEACHBURG Arena - Signs & Advertising 01-4-8600-4420 BEACHBURG Arena - Bar Purchases 01-4-8600-4430 BEACHBURG Arena - Canteen Purchases/Vending 10001-4-8600-4440 BEACHBURG Arena - Canteen Admin 01-4-8600-4450 BEACHBURG Arena - Special Events/Fundrai 01-4-8600-5010 BEACHBURG Arena - Miscellaneous 5001-4-8600-5230 BEACHBURG Arena - Donations 01-4-8600-6010 BEACHBURG Arena - Capital Expenditures 01-4-8600-7010 BEACHBURG Arena - Transfer to reserve 01-4-8600-9010 BEACHBURG Arena - Amoritization Expense 0

Total Expenses 136900

PROFIT/LOSS 0

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WESTMEATH ARENAREVENUE1-3-2600-3769 MISC-WESTMEATH Arena-Registration Fees -13001-3-2800-3868 RENTALS - WESTMEATH Arena - Ice -900001-3-2800-3874 RENTALS - WESTMEATH Arena-Ballfield -5001-3-2800-3877 RENTALS - WESTMEATH Arena - Signs -500

Total Revenue -92300

EXPENSES1-4-8700-1010 WESTMEATH Arena - Salary 120001-4-8700-1110 WESTMEATH Arena - Benefits 5001-4-8700-1120 WESTMEATH Arena - Boot Allowance 51-4-8700-1210 WESTMEATH Arena - Payroll Deductions 7201-4-8700-1220 WESTMEATH Arena - Wsib 5001-4-8700-1310 WESTMEATH Arena - Travel & Expenses 4001-4-8700-1320 WESTMEATH Arena - Subcription & Membersh 01-4-8700-1330 WESTMEATH Arena - Education, Seminar& Wo 01-4-8700-1350 WESTMEATH Arena - Licenses 01-4-8700-2010 WESTMEATH Arena - Material & Supplies 01-4-8700-2015 WESTMEATH Arena - Cleaning Supplies 35001-4-8700-2020 WESTMEATH Arena - Hydro 234751-4-8700-2030 WESTMEATH Arena - Gas/Heating 01-4-8700-2040 WESTMEATH Arena - Water/Sewer 01-4-8700-2050 WESTMEATH Arena - Telephone 5001-4-8700-2061 WESTMEATH Arena - Propane 2001-4-8700-2160 WESTMEATH Arena - Admortization Expense 01-4-8700-2260 WESTMEATH Arena - Bookkeeping Fees 01-4-8700-2310 WESTMEATH Arena - Advertising 01-4-8700-2410 WESTMEATH Arena - Equipment repairs/supp 100001-4-8700-2430 WESTMEATH Arena - Building Repairs/Maint 150001-4-8700-2431 WESTMEATH Arena - Ice Making & Maintenan 160001-4-8700-2432 WESTMEATH Arena - Repairs to Ice Plant 85001-4-8700-2610 WESTMEATH Arena - Bank Charges 01-4-8700-3715 WESTMEATH Arena - Signs & Advertising 01-4-8700-4420 WESTMEATH Arena - Bar Purchases 01-4-8700-4430 WESTMEATH Arena - Canteen Purchases 01-4-8700-4440 WESTMEATH Arena - Canteen Admin 01-4-8700-4450 WESTMEATH Arena - Special Events/Fundrai 01-4-8700-5010 WESTMEATH Arena - Miscellaneous 10001-4-8700-5230 WESTMEATH Aren - Donations 01-4-8700-6010 WESTEMATH Arena - Capital Expenditure 01-4-8700-7010 WESTMEATH Arena - Transfer to Reserve 01-4-8700-9010 WESTMEATH Arena - Amortization Expense 0

Total Expenses 92300

PROFIT/LOSS 0

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Being a by-law to authorize the execution of an Contribution Agreement between the Government of

Ontario and the Corporation of Township of Whitewater Region for the Rural Economic Development Grant

Whereas, Section 9 of the Municipal Act, 2001, S.O. 2001, c. 25, as amended a municipality has the capacity, rights, powers and privileges of a natural person for the purpose of exercising its authority; and

Whereas, the Council of the Township of Whitewater Region deems it necessary to enter into an agreement with the Government of Ontario in support of the Rural Economic Development Grant; The Council of The Corporation of the Township of Whitewater Region enacts as follows:

1. The Mayor and the Chief Administrative Officer/Clerk are authorized to execute the Contribution Agreement between Her Majesty the Queen in Right of Ontario as represented by the Minister of Agriculture, Food and Rural Affairs and the Corporation of the Township of Whitewater Region.

2. The Agreement is attached and forms part of this by-law.

3. That this by-law shall come into force and take effect upon passing.


Hal Johnson, Mayor


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HER MAJESTY THE QUEEN IN RIGHT OF ONTARIOas represented by the Minister of Agriculture, Food and Rural Affairs

(the "Province")

- and -

THE CORPORATION OF THE TOWNSHIP OF WHITEWATER REGION(the "Recipient")

I. BACKGROUND

The Recipient has applied to the Ontario Ministry of Agriculture, Food and Rural Affairs (OMAFRA) for funding under the Rural Economic Development (RED) program to assist the Recipient in carrying out the project.

The Recipient intends to carry out the Project under the Program.

The Province wishes to provide Funds to the Recipient for the Project.

II. CONSIDERATION

In consideration of the mutual covenants and agreements contained in this agreement (the “Agreement”) and for other good and valuable consideration, the receipt and sufficiency of which is expressly acknowledged, the Province and the Recipient (the “Parties”) agree as follows:

III. ENTIRE AGREEMENT

This Agreement, including:

Schedule “A” – General Terms And Conditions,Schedule “B” – Operational Requirements And Additional Terms And Conditions,Schedule “C” – Project Description,Schedule “D” – Project Financial Information,Schedule “E” – Reporting, andany amending agreement entered into as provided below,

constitute the entire agreement between the Parties with respect to the subject matter contained in this Agreement and supersede all prior oral or written representations and agreements.

IV. COUNTERPARTS

This Agreement may be executed in any number of counterparts, each of which will be deemed an original, but all of which together will constitute one and the same instrument.

V. AMENDING AGREEMENT

This Agreement may only be amended by a written agreement duly executed by the Parties.

RURAL ECONOMIC DEVELOPMENT PROGRAM

AGREEMENT BETWEEN:

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VI. ACKNOWLEDGEMENT

The Recipient:

(a) acknowledges that it has read and understands the provisions contained in the entireAgreement; and

(b) agrees to be bound by the terms and conditions in the entire Agreement.

IN WITNESS WHEREOF the Parties have executed this Agreement on the dates set out below.

HER MAJESTY THE QUEEN IN RIGHT OF ONTARIO, as represented by the Minister of Agriculture, Food and Rural Affairs

Name: Randy Jackiw Date

Title: Assistant Deputy Minister

I have the authority to bind the Crown pursuant to delegated authority.

THE CORPORATION OF THE TOWNSHIP OF WHITEWATER REGION

Name: Hal Johnson Date:

Title: Mayor

Name: Robert Tremblay Date:

Title: CAO/Clerk

I/We have authority to bind the Recipient.

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SCHEDULE “A”GENERAL TERMS AND CONDITIONS

ARTICLE 1 INTERPRETATION AND DEFINITIONS

1.1 Interpretation. For the purposes of interpreting the Agreement:

(a) Words in the singular include the plural and vice versa;

(b) Words in one gender include all genders;

(c) The headings do not form part of this Agreement; they are for reference purposes only and willnot affect the interpretation of the Agreement;

(d) Any reference to dollars or currency will be in Canadian dollars and currency;

(e) Any reference to a statute means a statute of the Province of Ontario, unless otherwiseindicated;

(f) Any reference to a statute is to that statute and to the regulations made pursuant to that statuteas they may be amended from time to time and to any statute or regulations that may bepassed that have the effect of supplanting or superseding that statute or regulation unless aprovision of the Agreement provides otherwise;

(g) All accounting terms will be interpreted in accordance with the Generally Accepted AccountingPrinciples and all calculations will be made and all financial data to be submitted will beprepared in accordance with the Generally Accepted Accounting Principles; and

(h) The words “include”, “includes” and “including” denote that the subsequent list is notexhaustive.

1.2 Definitions. In the Agreement, the following terms will have the following meaning:

“Additional Terms And Conditions” means the terms and conditions referred to in section 8.1 of Schedule “A” of this Agreement and specified in section B.2 of Schedule “B” of this Agreement.

“Arm’s Length” has the same meaning as set out in the Income Tax Act (Canada) as it read on the Effective Date of this Agreement, and as treated or defined under Generally Accepted Accounting Principles.

“Auditor General” means the Auditor General of Ontario and/or the Auditor General of Canada, depending on the context.

“BPSAA” means the Broader Public Sector Accountability Act, 2010.

“Budget” means the budget attached as section D.3 of Schedule “D” of this Agreement.

“Business Day” means any working day, Monday to Friday inclusive, excluding statutory and other holidays, namely: New Year’s Day; Family Day; Good Friday; Easter Monday; Victoria Day; Canada Day; Civic Holiday; Labour Day; Thanksgiving Day; Remembrance Day; Christmas Day; Boxing Day and any other day on which the Province is closed for business.

“Claim Submission Deadline” means the date or dates set out under section D.4 of Schedule “D” of this Agreement.

“Contract” means an agreement between the Recipient and a third-party whereby the third-party agrees to provide a good or service for the Project in return for financial consideration that may be claimed by the Recipient as an Eligible Cost.

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“Cost-Share Funding Percentage” means the percentage the Province will pay toward the Recipient’s Eligible Costs, as set out under section D.1.1 of Schedule “D” of this Agreement.

“Incurred” in relation to costs, means a cost that a Recipient has become liable for, regardless whether actual payment has occurred (i.e., the Recipient has received the goods or services).

“Effective Date” means the date on which this Agreement is effective, as set out under section B.1.1 of Schedule “B” of this Agreement.

“Eligible Costs” means those costs set out under section D.6 of Schedule “D” of this Agreement.

“Event of Default” has the meaning ascribed to it in section 14.1 of Schedule “A” of this Agreement.

“Expiration Date” means the date on which this Agreement will expire, as set out under section B.1.2 of Schedule “B” of this Agreement, unless amended or terminated prior to this date inaccordance with the terms and conditions of this Agreement.

“FAA” means the Financial Administration Act.

“Failure” means a failure to comply with any term, condition, obligation under any other agreement that the Recipient has with Her Majesty the Queen in Right of Ontario or one of Her agencies.

“FIPPA” means the Freedom of Information and Protection of Privacy Act.

“Funding Year” means:

(a) In the case of the first Funding Year, the period commencing on the Effective Date and endingon the following March 31, the Expiration Date, or the termination of this Agreement, whichevercomes first; and;

(b) In the case of Funding Years subsequent to the first Funding Year, the period commencing onApril 1 following the end of the previous Funding Year and ending on the following March 31,the Expiration Date, or the termination of this Agreement, whichever comes first.

“Funds” means the money the Province provides to the Recipient pursuant to this Agreement.

“Guidelines” means any written documents setting out the criteria governing the operation of the Program.

“Holdback” means the amount set out under section D.1.3 of Schedule “D” of this Agreement.

“Indemnified Parties” means Her Majesty the Queen in Right of Ontario, Her Ministers, agents, appointees and employees.

“Ineligible Costs” means those costs set out under section D.7 of Schedule “D” of this Agreement.

“Maximum Funds” means the maximum amount of Funds the Province will provide to the Recipient under this Agreement, as set out under section D.1.2 of Schedule “D” of this Agreement.

“MFIPPA” means the Municipal Freedom of Information and Protection of Privacy Act.

“Notice” means any communication given or required to be given pursuant to this Agreement.

“Notice Period” means the period of time within which the Recipient is required to remedy an Event of Default, and includes any such period or periods of time by which the Province considers it reasonable to extend that time.

“Party” means either the Province or the Recipient, unless the context implies otherwise.

“Program” means the program created by the Province entitled Rural Economic Development Program under Order-in-Council 201/2011, as amended.

“Project” means the undertaking described in Schedule “C” of this Agreement.

“Project Approval Date” means the date set out in section B.1.3 of Schedule “B” of this Agreement.

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“Project Completion Date” means the date that the Recipient must complete its Project under this Agreement, as set out in section B.1.4 of Schedule “B” of this Agreement.

“PSSDA” means the Public Sector Salary Disclosure Act, 1996.

“Reports” means the reports set out under Schedule “E” of this Agreement.

“Requirements of Law” means all applicable statutes, regulations, by-laws, ordinances, codes, official plans, rules, approvals, permits, licenses, authorizations, orders, decrees, injunctions, directions and agreements with all authorities that now or at any time hereafter may relate to the Recipient, the Project, the Funds and this Agreement. Without limiting the generality of the foregoing, if the Recipient is subject to the BPSAA, the PSSDA or any other type of broader public sector accountability legislative provisions, those broader public sector accountability legislative provisions are deemed to be a Requirement of Law.

“Term” means the period of time beginning on the Effective Date of this Agreement and ending on the Expiration Date or the termination of this Agreement, whichever is shorter.

1.3 Conflict. Subject to section 8.1 of Schedule “A” of this Agreement, in the event of a conflict between this Schedule “A” of the Agreement and any other Schedule of this Agreement, the terms and conditions set out under this Schedule “A” of the Agreement will prevail.

ARTICLE 2REPRESENTATIONS, WARRANTIES AND COVENANTS

2.1 General. The Recipient represents, warrants and covenants that:

(a) It is, and will continue to be for the Term of this Agreement, an eligible applicant as described in the Guidelines with full power to fulfill its obligations under this Agreement;

(b) It has, and will continue to have for the Term of this Agreement, the experience and expertisenecessary to carry out the Project;

(c) It has the financial resources necessary to carry out the Project and is not indebted to anyperson(s) to the extent that that indebtedness would undermine the Recipient’s ability tocomplete the Project by the Project Completion Date;

(d) It is in compliance with all Requirements of Law and will remain in compliance with allRequirements of Law for the Term related to any aspect of the Project, the Funds or both forthe term of this Agreement; and

(e) Unless otherwise provided for in this Agreement, any information the Recipient provided to theProvince in support of its request for Funds, including any information relating to any eligibilityrequirements, was true and complete at the time the Recipient provided it.

2.2 Execution of Agreement. The Recipient represents and warrants that it has:

(a) The full power and authority to enter into this Agreement; and

(b) Taken all necessary actions to authorize the execution of this Agreement.

2.3 Governance. The Recipient represents, warrants and covenants that it has, and will maintain, in writing, for the term of this Agreement:

(a) A code of conduct and ethical responsibilities for all persons at all levels of the Recipient’sorganization;

(b) Procedures to ensure the ongoing effective functioning of the Recipient;

(c) Decision-making mechanisms for the Recipient;

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(d) Procedures to enable the Recipient to manage the Funds prudently and effectively;

(e) Procedures to enable the Recipient to successfully complete the Project;

(f) Procedures to enable the Recipient to, in a timely manner, identify risks to the completion of the Project and develop strategies to address those risks;

(g) Procedures to enable the preparation and delivery of all Reports required under this Agreement; and

(h) Procedures to enable the Recipient to deal with such other matters as the Recipient considers necessary to ensure that the Recipient carries out its obligations under this Agreement.

2.4 Supporting Documentation. Upon request, and within the time period indicated in the Notice, the Recipient will provide the Province with proof of the matters referred to in this Article 2 of Schedule “A” of this Agreement.

2.5 Additional Covenants. The Recipient undertakes to advise the Province within five (5) Business Days of:

(a) Any changes that affect its representations, warranties and covenants under sections 2.1, 2.2 or 2.3 of Schedule “A” of this Agreement during the Term of the Agreement; and

(b) Any actions, suits or other proceedings which could or would reasonably prevent the Recipient from complying with the terms and conditions of this Agreement.

ARTICLE 3FUNDS AND CARRYING OUT THE PROJECT

3.1 Funds Provided. The Province will:

(a) Provide Funds to the Recipient up to the Maximum Funds, based on the Cost-Share Funding Percentage, for the sole purpose of carrying out the Project;

(b) Provide the Funds to the Recipient in accordance with section D.5 of Schedule “D” of this Agreement provided that the Recipient makes claims for payment of Funds in accordance with section D.5 of Schedule “D” of this Agreement;

(c) Provide funding as long as the total combined amount of provincial and federal assistance for the Eligible Costs actually incurred and paid by the Recipient do not exceed ninety per cent (90%) of those costs; and

(d) Deposit the Funds into an account designated by the Recipient, provided that account:

(i) Resides at a Canadian financial institution, and

(ii) Is in the name of the Recipient.

3.2 Limitation On Payment Of Funds. Despite section 3.1 of Schedule “A” of this Agreement:

(a) The Province is not obligated to provide any Funds to the Recipient until the Recipient provides the insurance certificate or other proof as the Province may request pursuant to section 11.2 of Schedule “A” of this Agreement;

(b) The Province is not obligated to provide any Funds until it is satisfied with the progress of the Project;

(c) The Province may adjust the amount of Funds it provides to the Recipient without liability, penalty or costs in any Funding Year based upon the Province’s assessment of the information provided by the Recipient pursuant to Article 6 of Schedule “A” of this Agreement;

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(d) If, pursuant to the FAA, the Province does not receive the necessary appropriation from theOntario Legislature for payment under this Agreement, the Province is not obligated to makeany such payment, and, as a consequence, the Province may:

(i) Reduce the amount of Funds and, in consultation with the Recipient, change theProject without liability, penalty or costs; or

(ii) Recover Funds already paid to the Recipient; or

(iii) Terminate the Agreement pursuant to section 13.1 of Schedule “A” of thisAgreement;

(e) The Province shall impose a Holdback on any payment of Funds and will not be obligated topay that Holdback to the Recipient until after the Province approves the Recipient’s FinalReport pursuant to Article 6 of Schedule “A” of this Agreement; and

(f) The Province is not obligated to pay interest on the Holdback as described in (e) or any otherpayments under this Agreement.

3.3 Use Of Funds And Project. The Recipient will:

(a) Carry out the Project in accordance with the terms and conditions of this Agreement;

(b) Complete the Project by the Project Completion Date;

(c) Not use the Funds for Ineligible Costs;

(d) Use the Funds only:

(i) for Eligible Costs that are necessary for the purposes of carrying out the Project;and

(ii) for those activities set out in section D.3.1 of Schedule “D” of this Agreement;and

(e) Use the Funds only in accordance with the Budget.

3.4 Province’s Role Limited To Providing Funds. For greater clarity, the Province’s role under this Agreement is strictly limited to providing Funds to the Recipient for the purposes of the Project and the Province is not responsible for carrying out the Project. Without limiting the generality of the foregoing, the fact that the Province may conduct reviews and/or audits of the Project as provided for in this Agreement or issues directions, approves changes to the Project or imposes conditions upon an approval in accordance with the terms and conditions of this Agreement will not be construed by the Recipient as the Province having a management, decision-making or advisory role in relation to the Project. The Recipient further agrees that the Recipient will not seek to include the Province as a decision-maker, advisor or manager of the Project through recourse to a third party, court, tribunal or arbitrator.

3.5 No Changes. The Recipient will not make any changes to the Project, including to the Budget or timelines, without the prior written consent of the Province.

3.6 Interest Bearing Account. If the Province provides Funds to the Recipient before the Recipient’s immediate need for the Funds, the Recipient will place the Funds in an interest bearing account in the name of the Recipient at a Canadian financial institution. The Recipient will hold the Funds in trust for the Province until the Recipient needs the Funds for the Project.

3.7 Recipient Earning Interest. If the Recipient earns any interest on the Funds, the Province may:

(a) Deduct an amount equal to the interest from any further installment of the Funds; or

(b) Demand from the Recipient the repayment of an amount equal to the interest.

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3.8 No Provincial Payment Of Interest. The Province is not required to pay interest on any Funds under this Agreement. For greater clarity, this includes interest on any Funds that the Province has withheld paying to the Recipient.

3.9 Maximum Funds. The Recipient acknowledges and agrees that the Funds available to it pursuant to this Agreement will not exceed the Maximum Funds.

3.10 Rebates, Credits And Refunds. The Recipient acknowledges and agrees that the amount of Funds available to it pursuant to this Agreement is based on the actual costs to the Recipient, less any costs, including taxes, for which the Recipient has received, will receive or is eligible to receive, a rebate, credit or refund.

3.11 Funding, Not Procurement. For greater clarity, the Recipient acknowledges and agrees that:

(a) It is receiving funding from the Province for the Project and is not providing goods or services to the Province; and

(b) The funding the Province is providing under this Agreement is funding for the purposes of thePSSDA.

ARTICLE 4RECIPIENT'S ACQUISITION OF GOODS AND SERVICES AND DISPOSAL OF ASSETS

4.1 Acquisition. If the Recipient acquires goods or services or both with the Funds, it will:

(a) Do so through a process that is transparent, fair and promotes the best value for the moneyexpended and at competitive prices that are no greater than fair market value after deductingtrade discounts and/or any other discounts available to the Recipient; and

(b) Comply with any Requirements of Law that may be applicable to how the Recipient acquiresany goods or services or both.

4.2 Contracts. The Recipient will ensure that all Contracts:

(a) Are consistent with this Agreement;

(b) Do not conflict with this Agreement;

(c) Incorporate the relevant provisions of this Agreement to the fullest extent possible;

(d) Require that any parties to those Contracts comply with all Requirements of Law; and

(e) Authorize the Province to perform audits of the parties to those Contracts in relation to theProject as the Province sees fit in connection with Article 6 of Schedule “A” of this Agreement.

4.3 Disposal. The Recipient will not, without the Province’s prior written consent, sell, lease or otherwise dispose of any asset purchased or created with the Funds or for which Funds were provided, the cost of which exceeded the amount set out in section B.1.5 of Schedule “B” of this Agreement at the time of purchase within the date set out in section B.1.6 of Schedule “B” of this Agreement.

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ARTICLE 5CONFLICT OF INTEREST

5.1 No Conflict Of Interest. The Recipient will carry out the Project and use the Funds without an actual, potential or perceived conflict of interest.

5.2 Conflict Of Interest Includes. For the purposes of this Article, a conflict of interest includes any circumstances where:

(a) The Recipient; or

(b) Any person who has the capacity to influence the Recipient’s decisions,has outside commitments, relationships or financial interests that could, or could be seen to,interfere with the Recipient’s objective, unbiased and impartial judgment relating to the Project,the use of the Funds or both.

5.3 Disclosure To The Province: The Recipient will:

(a) Disclose to the Province, without delay, any situation that a reasonable person would interpretas an actual, potential or perceived conflict of interest; and

(b) Comply with any terms and conditions that the Province may impose as a result of thedisclosure.

ARTICLE 6REPORTING, ACCOUNTING AND REVIEW

6.1 Preparation And Submission. The Recipient will:

(a) Submit to the Province at the address referred to in section B.1.7 of Schedule “B” of thisAgreement all Reports in accordance with the timelines and content requirements set out inSchedule “E” of this Agreement, or in a form as specified by the Province from time to time;

(b) Submit to the Province at the address provided in section B.1.7 of Schedule “B”, of thisAgreement or in a manner specified by the Province, any other reports as may be requested by the Province in accordance with the timelines and content requirements specified by theProvince;

(c) Ensure that all Reports are completed to the satisfaction of the Province; and

(d) Ensure that all Reports are signed on behalf of the Recipient by an authorized signing officerand that the accompanying confirmation has been completed.

6.2 Records Maintenance. The Recipient will keep and maintain:

(a) All financial records, including invoices, relating to the Funds or otherwise to the Project in amanner consistent with generally acceptable accounting principles; and

(b) All non-financial documents and records relating to the Funds or otherwise to the Project.

6.3 Inspection. The Province, its authorized representatives or an independent auditor identified by the Province may, at their own expense, upon twenty-four (24) hours’ Notice to the Recipient during normal business hours, enter upon the Recipient’s premises to review the progress of the Project and the Recipient’s allocation and expenditure of the Funds and, for these purposes, the Province, its authorized representatives or an independent auditor identified by the Province may take one or more of the following actions:

(a) Inspect and copy the records and documents referred to in section 6.2 of Schedule “A” of thisAgreement;

(b) Remove any copies made pursuant to section 6.3(a) of Schedule “A” of this Agreement fromthe Recipient’s premises; and

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(c) Conduct an audit or investigation of the Recipient in respect of the expenditure of the Funds,the Project or both.

6.4 Disclosure. To assist in respect of the rights set out under section 6.3 of Schedule “A” of this Agreement, the Recipient will disclose any information requested by the Province, its authorized representatives or an independent auditor identified by the Province and will do so in the form requested by the Province, its authorized representatives or an independent auditor identified by the Province, as the case may be.

6.5 No Control Of Records. No provision of this Agreement will be construed so as to give the Province any control whatsoever over the Recipient’s records.

6.6 Auditor General. For greater certainty, the Province’s rights to audit under this Article 6 of the Agreement are in addition to any rights provided to the Auditor General.

ARTICLE 7COMMUNICATIONS

7.1 Acknowledgement And Support. Unless otherwise directed by the Province, the Recipient will acknowledge the support of the Province in the form and manner set out under section B.1.8 of Schedule “B” of this Agreement.

7.2 Approvals Prior To Publication. The Recipient will submit all Project-related publications – whether written, oral or visual – to the Province for the approval of the Province prior to publication. The Recipient will indicate, in all of its Project-related publications – whether written, oral or visual – that the views expressed in the publication are the views of the Recipient and do not necessarily reflect those of the Province.

7.3 Publication By The Province. The Recipient agrees that the Province may, in addition to any obligations the Province may have under FIPPA, publicly release information under this Agreement, including the Agreement itself, in hard copy or in electronic form, on the internet or otherwise. Without limiting the generality of the foregoing, the types of information the Province may publicize includes:

(a) The Recipient’s name;

(b) A description of the Recipient’s Project;

(c) The amount of Funds the Recipient was approved to receive under this Agreement; and

(d) The amount of Funds the Recipient actually received under this Agreement.

7.4 News Releases. The Recipient will ensure that all news releases related to the Project and created by the Recipient:

(a) Are approved beforehand by the Province and

(b) Include quotes from the Province, unless the Province declines to participate.

7.5 News Conferences. The Recipient will notify the Province in a timely manner of any planned news conferences organized by the Recipient to facilitate the attendance of the Province. The date for the news conference and other logistical considerations will be negotiated between the Province and the Recipient.

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ARTICLE 8 ADDITIONAL TERMS AND CONDITIONS

8.1 Additional Terms And Conditions. The Recipient will comply with any Additional Terms and Conditions set out under section B.2 of Schedule “B” of this Agreement. In the event of a conflict or inconsistency between any of the requirements of the Additional Terms and Conditions and any requirements of this Schedule “A” of the Agreement, the Additional Terms and Conditions will prevail.

ARTICLE 9 DISCLOSURE OF INFORMATION PROVIDED BY RECIPIENT

9.1 FIPPA. The Recipient acknowledges that the Province is bound by the FIPPA and undertakes to perform its obligations under this Agreement in a manner that ensures that the Province is not in breach of its obligations under FIPPA.

9.2 Disclosure Of Information. Any information provided to the Province in connection with the Project or otherwise in connection with this Agreement may be subject to disclosure in accordance with FIPPA and any other Requirements of Law.

ARTICLE 10INDEMNITY

10.1 Indemnification. The Recipient hereby agrees to indemnify and hold harmless the Indemnified Parties from and against any and all direct or indirect liability, loss, costs, damages and expenses (including legal, expert and consultant fees), causes of action, actions, claims, demands, lawsuits or other proceedings, by whomever made, sustained, incurred, brought or prosecuted, in any way arising out of or in connection with the Project or otherwise in connection with this Agreement, unless solely caused by the gross negligence or wilful misconduct of the Province.

10.2 Recipient’s Participation. The Recipient will, at its expense, to the extent requested by the Province, participate in or conduct the defence of any proceeding against any Indemnified Parties and any negotiations for their settlement.

10.3 Province’s Election. The Province may elect to participate in or conduct the defence of any proceeding by providing Notice to the Recipient of such election without prejudice to any other rights or remedies of the Province under this Agreement, at law or in equity. Each Party participating in the defence will do so by actively participating with the other’s counsel.

10.4 Settlement Authority. The Recipient will not enter into a settlement of any proceeding against any Indemnified Parties unless the Recipient has obtained the prior written approval of the Province. If the Recipient is requested by the Province to participate in or conduct the defence of any proceeding, the Province, as the case may be, will co-operate with and assist the Recipient to the fullest extent possible in the proceeding and any related settlement negotiations.

10.5 Recipient’s Co-operation. If the Province conducts the defence of any proceedings, the Recipient will co-operate with and assist the Province, as the case may be, to the fullest extent possible in the proceedings and any related settlement negotiations.

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ARTICLE 11 INSURANCE

11.1 Recipient’s Insurance. The Recipient represents and warrants that it has, and will maintain for the Term of this Agreement, at its own cost and expense, with insurers having a secure A.M. Best rating of B+ or greater, or the equivalent, all necessary and appropriate insurance that a prudent person carrying out a project similar to the Project would maintain, including commercial general liability insurance on an occurrence basis for third party bodily injury, personal injury and property damage, to an inclusive limit of not less than two million dollars ($2,000,000.00) per occurrence. The policy will include the following:

(a) The Indemnified Parties as additional insureds with respect to liability arising in the course of performance of the Recipient’s obligations under, or otherwise in connection with, the Project or under this Agreement;

(b) A cross-liability clause;

(c) Contractual liability coverage; and

(d) A thirty (30) day written notice of cancellation provision.

11.2 Proof Of Insurance. The Recipient will provide the Province with certificates of insurance, or other proof as the Province may request within the time limit set out in that request, that confirms the insurance coverage as required under section 11.1 of Schedule “A” of this Agreement. Upon the request of the Province, the Recipient will make available to the Province a copy of each insurance policy.

11.3 Right Of “First Call” On Insurance Proceeds. The Recipient will provide the Indemnified Parties with a right of “first call” or priority over any other person, including the Recipient, to use or enjoy the benefits of the proceeds from the insurance policy required under section 11.1 of Schedule “A” of this Agreement to pay any suits, judgments, claims, demands, expenses, actions, causes of action and losses (including without limitation, reasonable legal expenses and any claim for a lien made pursuant to the Construction Lien Act and for any and all liability, damages to property and injury to persons (including death)) that may be brought against the Indemnified Parties as a result of this Agreement.

ARTICLE 12 TERMINATION ON NOTICE

12.1 Termination On Notice. The Province may terminate the Agreement at any time without liability, penalty or costs upon giving at least thirty (30) days’ Notice to the Recipient.

12.2 Consequences Of Termination On Notice By The Province. If the Province terminates this Agreement pursuant to section 12.1 of Schedule “A” of this Agreement, the Province may take one or more of the following actions:

(a) Direct that the Recipient does not incur any costs for the Project that are Eligible Costs under this Agreement without the Province’s prior written consent;

(b) Cancel any further payments of the Funds;

(c) Demand the repayment of any Funds remaining in the possession or under the control of the Recipient; and

(d) Determine the reasonable costs for the Recipient to wind down the Project, and do either or both of the following:

(i) Permit the Recipient to offset such costs against the amount owing pursuant to section 12.2(b) of Schedule “A” of this Agreement; and

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(ii) Subject to section 3.9 of Schedule “A” of this Agreement, provide Funds to theRecipient to cover such costs.

ARTICLE 13 TERMINATION WHERE NO APPROPRIATION

13.1 Termination Where No Appropriation. If, as provided for in sections 3.2(d) of Schedule “A” of this Agreement, the Province does not receive the necessary appropriation from the Ontario Legislature for any payment the Province is to make pursuant to this Agreement, the Province may terminate the Agreement immediately without liability, penalty or costs by giving Notice to the Recipient.

13.2 Consequences Of Termination Where No Appropriation. If the Province terminates this Agreement pursuant to section 13.1 of Schedule “A” of this Agreement, the Province may take one or more of the following actions:

(a) Cancel any further payments of the Funds;

(b) Demand the repayment of any Funds remaining in the possession or under the control of theRecipient; and

(c) Determine the reasonable costs for the Recipient to wind down the Project and permit theRecipient to offset such costs against the amount owing pursuant to section 13.2(b) ofSchedule “A” of this Agreement.

13.3 No Additional Funds. For greater clarity, if the costs determined pursuant to section 13.2(c) of Schedule “A” of this Agreement exceed the Funds remaining in the possession or under the control of the Recipient, the Province will not provide additional Funds to the Recipient.

ARTICLE 14EVENT OF DEFAULT, CORRECTIVE ACTION AND TERMINATION FOR DEFAULT

14.1 Events Of Default. Each of the following events will constitute an Event of Default:

(a) In the opinion of the Province, the Recipient breaches any representation, warranty, covenantor other term of the Agreement, including failing to do any of the following in accordance withthe terms and conditions of this Agreement:

(i) Carry out the Project;

(ii) Use or spend the Funds;

(iii) Provide, in accordance with section 6.1 of Schedule “A”, Reports or any suchother reports as may have been requested pursuant to section 6.1(b) ofSchedule “A”, under this Agreement; or

(iv) The Recipient fails to follow any directions that the Province provides under thisAgreement.

(b) The Recipient’s operations, or its organizational structure, changes such that it no longer meets one or more of the eligibility requirements of the Program under which the Province providesthe Funds;

(c) The Recipient makes an assignment, proposal, compromise, or arrangement for the benefit ofcreditors, or a creditor makes an application or an order adjudging the Recipient bankrupt, orapplies for the appointment of a receiver; or

(d) The Recipient ceases to operate.

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14.2 Consequences Of Events Of Default And Corrective Action. If an Event of Default occurs, the Province may, at any time, take one or more of the following actions:

(a) Initiate any action the Province considers necessary in order to facilitate the successfulcontinuation or completion of the Project;

(b) Provide the Recipient with an opportunity to remedy the Event of Default;

(c) Suspend the payment of Funds for such a period as the Province determines appropriate;

(d) Reduce the amount of Funds by an amount the Province determines is appropriate, actingreasonably;

(e) Cancel any further payments of the Funds;

(f) Demand the repayment of any Funds remaining in the possession or under the control of theRecipient;

(g) Demand the repayment of an amount equal to any Funds the Recipient used, but did not use in accordance with the terms and conditions of this Agreement;

(h) Demand the repayment of an amount equal to any Funds the Province provided to theRecipient, even though the Project is partially completed; and

(i) Terminate this Agreement at any time, including immediately, without liability, penalty or coststo the Province upon giving Notice to the Recipient.

14.3 Opportunity To Remedy. If, in accordance with section 14.2(b) of Schedule “A” of this Agreement, the Province provides the Recipient with an opportunity to remedy the Event of Default, the Province will provide Notice to the Recipient of:

(a) The particulars of the Event of Default; and

(b) The Notice Period.

14.4 Recipient Not Remedying. If the Province has provided the Recipient with an opportunity to remedy the Event of Default pursuant to section 14.2(b) of Schedule “A” of this Agreement, and;

(a) The Recipient does not remedy the Event of Default within the Notice Period;

(b) It becomes apparent to the Province that the Recipient cannot completely remedy the Event ofDefault within the Notice Period; or

(c) The Recipient is not proceeding to remedy the Event of Default in a way that is satisfactory tothe Province;

the Province may extend the Notice Period, or initiate any one or more of the actions provided for in sections 14.2(a), (c), (d), (e), (f), (g), (h) and (i) of Schedule “A” of this Agreement.

14.5 When Termination Effective. Termination under this Article 14 of Schedule “A” of this Agreement will take effect as set out in the Notice.

ARTICLE 15 FUNDS AT THE END OF A FUNDING YEAR

15.1 Funds At The End Of A Funding Year. Without limiting any rights of the Province under Article 14 of Schedule “A” of this Agreement, if the Recipient has not spent all of the Funds allocated for the Funding Year as provided for in the Budget, the Province may take one or both of the following actions:

(a) Demand the return of the unspent Funds; and

(b) Adjust the amount of any further payments of Funds accordingly.

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ARTICLE 16 FUNDS UPON EXPIRY

16.1 Funds Upon Expiry. The Recipient will, upon the expiry of the Agreement, return to the Province any Funds remaining in its possession or under its control.

ARTICLE 17REPAYMENT

17.1 Repayment Of Overpayment. If at any time during the Term of this Agreement the Province provides Funds in excess of the amount to which the Recipient is eligible to receive under this Agreement, the Province may:

(a) Deduct an amount equal to the excess Funds from any further payments of the Funds; or

(b) Demand that the Recipient pay an amount equal to the excess Funds to the Province.

17.2 Debt Due. If, pursuant to this Agreement:

(a) The Province demands the payment of any Funds or an amount equal to any Funds from theRecipient; or

(b) The Recipient owes any Funds or an amount equal to any Funds to the Province, whether ornot their return or repayment has been demanded by the Province, such Funds or otheramount will be deemed to be a debt due and owing to the Province by the Recipient and theRecipient will pay or return the amount to the Province immediately, unless the Province directs otherwise. For greater clarity, in the event that the Recipient makes an assignment, proposal,compromise or arrangement for the benefit of creditors or a creditor makes an application foran order adjudging the Recipient bankrupt or applies for the appointment of a receiver, thissection 17.2 of Schedule “A” of this Agreement will not affect any Funds that the Recipient isholding in trust for the Province under section 3.6 of Schedule “A” of this Agreement.

17.3 Interest Rate. The Province may charge the Recipient interest on any money owing by the Recipient at the then current interest rate charged by the Province of Ontario on accounts receivable.

17.4 Payment Of Money To Province. The Recipient will pay any money owing to the Province by cheque payable to the “Ontario Minister of Finance” and delivered to the Province at the address referred to in section 18.1 of Schedule “A” of this Agreement.

17.5 Repayment. Without limiting the application of section 43 of the FAA, if the Recipient fails to repay any amount owing under this Agreement, Her Majesty the Queen in Right of Ontario may deduct any unpaid amount from any money payable to the Recipient by Her Majesty the Queen in Right of Ontario.

17.6 Funds Are Part Of A Social Or Economic Program. The Recipient acknowledges and agrees that any Funds provided under this Agreement are for the administration of social or economic programs or the provision of direct or indirect support to members of the public in connection with social or economic policy.

ARTICLE 18NOTICE

18.1 Notice In Writing And Addressed. Notice will be in writing and will be delivered by email, postage-paid mail, personal delivery or fax and will be addressed to the Province and the Recipient respectively as set out in section B.1.9 of Schedule “B” of this Agreement or as either Party later designates to the other by Notice.

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18.2 Notice Given. Notice will be deemed to have been given:

(a) In the case of postage-paid mail, five (5) Business Days after the Notice is mailed; or

(b) In the case of email, personal delivery or fax, one (1) Business Day after the Notice isdelivered.

18.3 Postal Disruption. Despite section 18.2(a) of Schedule “A” of this Agreement, in the event of a postal disruption,

(a) Notice by postage-prepaid mail will not be deemed to be received; and

(b) The Party giving Notice will provide Notice by email, personal delivery or fax.

ARTICLE 19CONSENT BY PROVINCE AND COMPLIANCE BY RECIPIENT

19.1 Consent. When the Province provides its consent pursuant to this Agreement, that consent will not be considered valid unless that consent is in writing and the person providing that consent indicates in the consent that that person has the specific authority to provide that consent. The Province may also impose any terms and conditions on such consent and the Recipient will comply with such terms and conditions.

ARTICLE 20SEVERABILITY OF PROVISIONS

20.1 Invalidity Or Unenforceability Of Any Provision. The invalidity or unenforceability of any provision in this Agreement will not affect the validity or enforceability of any other provision of this Agreement. Any invalid or unenforceable provision will be deemed to be severed.

ARTICLE 21WAIVER

21.1 Waivers In Writing. If a Party fails to comply with any term or condition of this Agreement that Party may only rely on a waiver of the other Party if the other Party has provided a written waiver in accordance with the Notice provisions in Article 18 of Schedule “A” of this Agreement. Any waiver must refer to a specific failure to comply and will not have the effect of waiving any subsequent failures to comply. For greater clarity, where the Province chooses to waive a term or condition of this Agreement, such waiver will only be binding if provided by a person who indicates in writing that he or she has the specific authority to provide such a waiver.

ARTICLE 22INDEPENDENT PARTIES

22.1 Parties Independent. The Recipient acknowledges and agrees that it is not an agent, joint venturer, partner or employee of the Province and the Recipient will not represent itself in any way that might be taken by a reasonable person to suggest that it is or take any actions that could establish or imply such a relationship.

ARTICLE 23ASSIGNMENT OF AGREEMENT OR FUNDS

23.1 No Assignment. The Recipient will not, without the prior written consent of the Province, assign any of its rights or obligations under this Agreement.

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23.2 Agreement Binding. All rights and obligations contained in this Agreement will extend to and be binding on the Parties’ respective heirs, executors, administrators, successors and permitted assigns.

ARTICLE 24GOVERNING LAW

24.1 Governing Law. This Agreement and the rights, obligations and relations of the Parties will be governed by and construed in accordance with the laws of the Province of Ontario and the applicable federal laws of Canada. Any actions or proceedings arising in connection with this Agreement will be conducted in the Courts of Ontario, which will have exclusive jurisdiction over such proceedings.

ARTICLE 25 FURTHER ASSURANCES

25.1 Agreement Into Effect. The Recipient will provide such further assurances as the Province may request from time to time with respect to any matter to which the Agreement pertains and will otherwise do or cause to be done all acts or things necessary to implement and carry into effect the terms and conditions of this Agreement to their full extent.

ARTICLE 26JOINT AND SEVERAL LIABILITY

26.1 Joint And Several Liability. Where the Recipient comprises more than one entity, all such entities will be jointly and severally liable to the Province for the fulfillment of the obligations of the Recipient under this Agreement.

ARTICLE 27RIGHTS AND REMEDIES CUMULATIVE

27.1 Rights And Remedies Cumulative. The rights and remedies of the Province under this Agreement are cumulative and are in addition to, and not in substitution of, any of its rights and remedies provided by law or in equity.

ARTICLE 28ACKNOWLEDGMENT OF OTHER LEGISLATION AND DIRECTIVES

28.1 Recipient Acknowledges. The Recipient acknowledges that:

(a) By receiving Funds it may become subject to legislation applicable to organizations that received funding from the Government of Ontario, including the BPSAA, the PSSDA and the Auditor General Act;

(b) Her Majesty the Queen in Right of Ontario has issued expenses, perquisites and procurement directives and guidelines pursuant to the BPSAA; and

(c) It will comply with any such legislation, including directives issued thereunder, to the extent applicable.

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ARTICLE 29JOINT AUTHORSHIP

29.1 Joint Authorship Of Agreement. The Parties will be considered joint authors of this Agreement and no provision herein will be interpreted against one Party by the other Party because of authorship. No Party will seek to avoid a provision herein because of its authorship through recourse to a third party, court, tribunal or arbitrator.

ARTICLE 30 FAILURE TO COMPLY WITH OTHER AGREEMENT

30.1 Other Agreements. If the Recipient:

(a) Has committed a Failure;

(b) Has been provided with notice of such Failure in accordance with the requirements of suchother agreement;

(c) Has, if applicable, failed to rectify such Failure in accordance with the requirements of suchother agreement; and

(d) Such Failure is continuing,

the Province may suspend the payment of Funds under this Agreement without liability, penalty or costs for such period as the Province determines appropriate.

ARTICLE 31SURVIVAL

31.1 Survival. The provisions of this Agreement that by their nature survive the expiration or early termination of this Agreement will so survive for a period of seven (7) years from the date of expiry or termination. Without limiting the generality of the foregoing, the following Articles and sections, and all applicable cross-referenced sections and schedules will continue in full force and effect for a period of seven (7) years from the date of expiry or termination: Articles 1 and any other applicable definitions, 9, 10, 17, 18, 20, 21, 24, 25, 27 and 29 as well as sections 3.2(d), 3.2(e), 3.4, 3.9, 3.10, 3.11, 6.1 (to the extent that the Recipient has not provided the Reports to the satisfaction of the Province), 6.2, 6.3, 6.4, 6.5, 6.6, 12.2, 13.2, 14.1, 14.2, 14.4 of Schedule “A” of this Agreement and any cross-referenced Schedules therein as well as any other provision in this Agreement that specifically sets out it will survive the expiration or early termination of this Agreement. Despite the above, section 4.3 of Schedule “A” shall survive for a period of two (2) years from the date of expiry or termination of this Agreement.

ARTICLE 32BPSAA

32.1 BPSAA. For the purposes of clarity, if the Recipient is subject to the BPSAA and there is a conflict between any of the requirements of this Agreement and the requirements of the BPSAA, the BPSAA will prevail.

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SCHEDULE “B”OPERATIONAL REQUIREMENTS AND ADDITIONAL TERMS AND

CONDITIONS

B.1 OPERATIONAL REQUIREMENTS

B.1.1 Effective Date. The Effective Date of this Agreement is: July 24, 2017

B.1.2 Expiration Date. The Expiration Date of this Agreement is: March 31, 2019

B.1.3 Project Approval Date. The Project Approval Date is the same as the Effective Date.

B.1.4 Project Completion Date. The Project Completion Date is: March 31, 2018

B.1.5 Disposal Of Assets. The amount for the purposes of section 4.3 of Schedule “A” of thisAgreement is fifty thousand dollars ($50,000.00) unless Ontario’s contribution is less than twenty five thousand dollars ($25,000.00) in which case section 4.3 of Schedule “A” of this Agreement does not apply.

B.1.6 Asset Retention Time Period. For the purposes of section 4.3 of Schedule “A” of thisAgreement the Recipient will retain the asset(s) for two (2) years from the date that the Project is completed.

B.1.7 Submission Of Publications For Approval And Reports. All Reports and Project-relatedpublications under this Agreement will be submitted to:

Name: Ontario Ministry of Agriculture, Food and Rural Affairs

Address: Rural Programs Branch4th Floor NW, 1 Stone Road WestGuelph, Ontario N1G 4Y2

Attention: Jennifer Dale, Program Coordinator

Fax: 519-826-3398

Email: [email protected]

or any other person identified by the Province in writing.

B.1.8 Recognition Of Provincial Support: The Recipient will acknowledge the Province’s support forthe Project in the following manner:

The Recipient will include on all Project-related publications – whether written, oral or visual – graphic identifiers of the Program or a tag line that is acceptable to the Province. All Project-related publications, including the manner in which Program support is recognized on such publications, are subject to approval by the Province under section 7.2 of Schedule “A” of this Agreement.

B.1.9 Providing Notice. All Notices under this Agreement will be provided to:

The Province: The Recipient:

Name: Ontario Ministry of Agriculture, Food and Rural Affairs


Address: 4th Floor NW, 1 Stone Road WestGuelph, Ontario N1G 4Y2

44 Main Street Cobden, Ontario K0J 1K0

Attention: Brent Kennedy, Director Robert Tremblay, CAO/Clerk

Email: [email protected] [email protected]

or any other person identified by the Parties in writing through a Notice.

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B.2 ADDITIONAL TERMS AND CONDITIONS

B.2.1 Notice Of Recipient’s Insolvency. The Recipient will:

(a) Provide the Province with Notice at least five (5) Business Days prior to making anassignment, proposal, compromise or arrangement for the benefit of its creditors and will notincur any additional costs for the Project under this Agreement without the Province’s priorwritten consent from the date the Notice is sent to the Province; and

(b) Provide the Province with Notice within five (5) Business Days of a creditor providing theRecipient with a notice of an intent to enforce security or applying for an order adjudging theRecipient bankrupt or the appointment of a receiver, and will not incur any additional costsunder this Agreement without the prior approval of the Province from the date that theRecipient received notice of the creditor’s action.

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SCHEDULE “C”PROJECT DESCRIPTION

C.1 PROJECT NAME

Whitewater Region Community Improvement Plan

C.2 PROJECT OBJECTIVE

The Township of Whitewater Region will receive up to $50,000.00 to develop a Community Improvement Plan (CIP) to support community economic development.

C.3 ACTIVITIES

The Recipient will 1. Develop a Community Improvement Plan (CIP)

All activities identified above will be completed by the Project Completion Date identified under section B.1.4 of Schedule “B” of this Agreement.

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SCHEDULE "D"PROJECT FINANCIAL INFORMATION

# ELIGIBLE COST ITEM

1. Phase 1 - Review and Outreach2. Phase 2 - CIP Plan Development

TOTAL ELIGIBLE COSTS UP TO $100,000.00

D.1 FUNDING INFORMATION

D.1.1 Cost-Share Funding Percentage. The Cost-Share Funding Percentage is fifty per cent (50.00%) of incurred paid Eligible Costs up to the Maximum Funds.

The percentage noted above is rounded to a whole number. Note that for payment purposes the percentage is calculated to 10 decimal places and is based on the Maximum Funds against the Project’s Total Eligible Costs.

D.1.2 "Maximum Funds". The Maximum Funds the Recipient is eligible to receive from the Province under this Agreement is $50,000.00

D.1.3 Holdback. The Holdback will be up to ten per cent (10%) of Maximum Funds from the final payment of Funds made under this Agreement.

D.2 INCURRING ELIGIBLE COSTS

D.2.1 Incurring Eligible Costs. The Recipient will incur Eligible Costs in accordance with the following chart and no later than by the Project Completion Date.

D.3 BUDGET

D.3.1 The Budget. The Budget for the Project is set out in the following chart:

D.3.2 Project Financing For Eligible Costs. The Financing for the Project is set out in the following chart:

PROJECT FINANCING $ AMOUNT

The Corporation of the Township of Whitewater Region $50,000.00

RED Funding $50,000.00

TOTAL ELIGIBLE COSTS $100,000.00

D.4 CLAIM SUBMISSION DEADLINES

D.4.1 Claim Submission Deadlines. The Recipient will submit claims to the Province in accordance with whatever is the shorter time period:

(a) Claims or reports as set out in E.1 will be submitted after the end of each fiscal quarteraccording to the following schedule:

(i) Q1 (April 1 to June 30) - by August 31;

TOTAL ELIGIBLE COSTS TO BE INCURRED BY QUARTER WITHIN FUNDING YEAR

FUNDING YEAR QUARTER 1(APR. – JUN.)

QUARTER 2(JUL. – SEP.)

QUARTER 3(OCT. – DEC.)

QUARTER 4(JAN. – MAR.) TOTAL

2017-18 $0.00 $8,000.00 $42,000.00 $50,000.00 $100,000.00

TOTAL ELIGIBLE COSTS UP TO $100,000.00

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(ii) Q2 (July 1 to September 30) - by November 30;

(iii) Q3 (October 1 to December 31) - by February 28; or

(iv) Q4 (January 1 to March 31) - by May 31.

(b) The Final Claim will be submitted within three (3) months after the Project Completion Date as specified in Schedule “B” (B.1.4).

Despite the foregoing, the Province is not required to accept or pay on any claims that have been submitted after the Recipient has submitted their Final Report and the Project has been closed. Only Eligible Costs that are incurred and paid will be reimbursed at the percent cost-share as per section D.1.1 of Schedule “D” of this Agreement.

D.5 PAYMENT OF FUNDS

D.5.1 Payment Of Funds. Subject to the terms and conditions of this Agreement, the Recipient will incur Eligible Costs in accordance with the following chart (Column B) and the Province will pay Funds to the Recipient in accordance with the following chart (Column C):

FUNDING YEAR (A) ELIGIBLE COSTS BY FUNDING YEAR (B)

MAXIMUM FUNDS BY FUNDING YEAR (C)

2017-18 $100,000.00 $50,000.00

TOTAL $100,000.00 $50,000.00

D.6 ELIGIBLE COSTS

D.6.1 Eligible Costs. Eligible Costs are those costs that are, in the Province’s sole and absolute discretion, necessary for the successful completion of the Project, properly and reasonably incurred, paid or reimbursed by the Recipient; and consistent with an Eligible Cost category as set out below in this section D.6.1 of Schedule “D” of the Agreement.

For greater clarity, Eligible Costs are those that are set out immediately below in this Section D.6.1 of Schedule “D” of this Agreement where those costs have been incurred and paid by theRecipient.

Eligible costs must be incurred by the Recipient on or after the Effective Date set out in section B.1.1 of Schedule “B” and by the Project Completion Date set out in section B.1.4 of Schedule“B”, which is identified in this Agreement.

Recipients must follow a process that is transparent and fair, that promotes the best value for the money expended and is at competitive prices that are no greater than the fair market value when purchasing goods or services, including consultants and contractors, for the Project. All businesses from which goods or services are purchased must be at arm's length to the Recipient in order for the costs to be considered eligible.

Eligible costs include:

(a) Project management, including:

(i) Consultant's fees;

(ii) Project-related professional fees (e.g., legal, architectural and accounting fees) ;and

(iii) Project evaluation.

(b) Minor capital, including:

(i) Subcontractor's fees;

(ii) Equipment (e.g., plumbing, electrical) and structural modifications toaccommodate the installation of equipment within an existing building; and

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(iii) Renovations and retrofits to existing structures (e.g., materials or supplies andlabour to renovate an existing space).

(c) Training;

(d) Marketing or promotion-related costs;

(e) Travel costs in Canada and the continental United States associated with a specific public-facing event or series of events, public-facing hospitality costs directly related to theproject, subject to provincial directives (including but not limited to the current OntarioPublic Sector Travel, Meal and Hospitality Expenses Directive);

(f) Studies;

(g) Administrative costs directly related to project implementation (e.g., third-party expensesfor printing or other administration); and

(h) Wages for new hires to work 100 per cent on project-related activities.

Other costs that are, in the Province’s sole and absolute discretion, direct, incremental and necessary for the successful completion of the Project, provided those costs have been approved by the Province in writing prior to being incurred.

D.7 INELIGIBLE COSTS

D.7.1 Ineligible Costs. The following costs are Ineligible Costs and therefore ineligible for funding under this Agreement. Those costs include, but are not limited to:

(a) Costs incurred prior to the Project Approval Date or after the Project Completion Date;

(b) Any cost not specifically required for the execution of a project;

(c) Normal operating costs associated with carrying out a business such as salaries andbenefits for non-contract staff (i.e., full-time and part-time staff), office space, equipmentand machinery, utilities, phone, materials, labour, board, committee and annualmeetings;

(d) Deposits (prepayments), on their own, are not eligible for reimbursement as they are notan expense in the recipient’s financial records as the goods/services have yet to be fullyreceived;

(e) Direct wage subsidies for existing staff or any other staff who are not 100 per centdedicated to the activities required to complete the project;

(f) Costs to maintain compliance with current Requirements of Law that pertain to thecurrent operations of the recipient;

(g) Any travel, meal or hospitality costs beyond those provided for in the current OntarioPublic Sector Travel, Meal and Hospitality Expenses Directive;

(h) Any in-kind contribution, which are those goods and services that are contributed to aproject by the Recipient, Co-recipient(s) or other sources that would otherwise have to be purchased or contracted in order to complete the Project;

(i) Financing charges, loan interest payments, bank fees and charges, as well as debtrestructuring or fundraising;

(j) Major capital costs, including:

(i) New construction of buildings, structures (moveable and non-moveable) andother major infrastructure;

(ii) Additions to buildings, teardowns or rebuilds;

(iii) Purchase or lease of land, buildings and facilities;

(iv) Power lines, plumbing, telecommunications/broadband lines or equipment,water lines outside of the building; and

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(v) Community aesthetics and functionality (e.g., streetscaping, green spacedevelopment, murals, street lights, paved surfaces, tree islands).

(k) Costs of vehicles;

(l) Taxes including Harmonized Sales Tax (HST);

(m) Any refund or rebate received, or which the Recipient is eligible to receive;

(n) Costs incurred in preparing an application;

(o) Cost of alcohol, international travel (outside of Canada and the continental UnitedStates), per diems, gifts or incentives;

(p) Costs of permits and approvals;

(q) Costs of academic research;

(r) Costs related to activities that directly influence or lobby any level of government;

(s) Sponsorship of conferences and events; and

(t) Honorariums, membership costs.

D.8 TRAVEL AND MEAL COSTS

If travel or meal costs are not necessary to complete the Project, any costs related to travel or meals will not be reimbursed by the Province.

D.8.1 Transportation. Local public transportation including hotel/airport shuttles should be used wherever possible. When road transportation is the most practical, economical way to travel the order of preference is rental vehicle then personal vehicle.

D.8.2 Rental Vehicles. Compact model or its equivalent is required. Exceptions to this are guided by the principle that the vehicle is the most economical and practical size, taking into account the business purpose, number of occupants and safety (including weather) considerations. Luxury and sports vehicles are prohibited. Gasoline charges are an eligible expense.

D.8.3 Personal Vehicle. If using a personal vehicle, daily logs must be kept to track the business use, with distances calculated in kilometers. The current rates for travelling (per kilometer) in a personal vehicle, based on kilometers accumulated from April 1 of each Funding Year, are as follows:

(a) From 0 – 4,000 km; $0.40 in Southern Ontario and $0.41 in Northern Ontario;

(b) From 4,001 – 10,700 km; $0.35 in Southern Ontario and $0.36 in Northern Ontario;

(c) From 10,701 – 24,000 km; $0.29 in Southern Ontario and $0.30 in Northern Ontario;

(d) More than 24,000 km; $0.24 in Southern Ontario and $0.25 in Northern Ontario; and

(e) Necessary expenditures for parking, tolls for bridges, ferries and highways are eligible. If200 km or more will be driven a day, use of a rental vehicle is required.

D.8.4 Air and Rail Travel. Air and rail travel is permitted if it is the most practical and economical way to travel. Economy (coach) class is the standard option for ticket purchase. Business class is only appropriate on a train in limited circumstances such as:

(a) The need to work with a team;

(b) Choosing a travel time that allows you to reduce other expenditures or accommodation;

(c) Accommodation requirements; and

(d) Health and safety requirements.

The standard for international air travel is economy class. The lowest available airfares appropriate to particular itineraries are required to be sought and bookings are required to be made as far in advance as possible.

D.8.5 Taxis. Taxis may be justified in cases where:

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(a) Group travel by cab is more economical than the total cost of individuals travellingseparately by public transit or shuttle; or

(b) Taking a cab allows you to meet an unusually tight schedule for meetings.

D.8.6 Accommodations. Reimbursement can be made for single accommodation in a standard room. Private stays with friends or family are acceptable, and a cash payment or gift may be provided to the friends or family.

(a) A maximum of $30 per night is allowed for accommodation including any meals withfriends or family, in lieu of commercial accommodation. The $30 value may be given in theform of a small gift (which must be accompanied by a receipt) or by cash or cheque.

D.8.7 Travel-Related Tips/Gratuities. Examples of reasonable amounts include:

(a) 10% - 15% on a restaurant meal;

(b) 10% on a taxi fare;

(c) $2 - $5 for housekeeping for up to two nights in a hotel, up to $10 for a longer stay; and

(d) $2 - $5 per bag for a porter.

D.8.8 Telecommunication While Travelling. Audio or video conferencing should be considered as an alternative to travel. Whenever possible, the least expensive means of communications should be used while travelling, such as calling card.

D.8.9 Meals While Travelling. Alcohol cannot be claimed and will not be reimbursed as part of a travel or meal expense. Taxes and gratuities are included in the meal rates. Reimbursement is for restaurant/prepared food only.

Meal Rates in Canada:

Meals Maximum Amount

Breakfast $10.00

Lunch $12.50

Dinner $22.50

Meal Rates in U.S. (in Canadian dollars):

Meals Maximum Amount

Breakfast $17.00

Lunch $17.25

Dinner $45.55

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SCHEDULE “E”REPORTING

E.1 Reporting Requirements. The following Reports will be provided in full in the corresponding format provided hereafter and with such content as is satisfactory to the Province:

Name of Report Due Date

1. Progress Report and Claim Statement Both the Progress Report and Claim Statement together (Schedules “E.2” and “E.3” of this Agreement) as set out in D.4.1(a) will be submitted at a minimum of once every quarter for each Funding Year. A Progress Report and Claim Statement must be submitted even during periods where the amount claimed is zero, unless the Recipient has submitted the Final Report.

2. Final Claim The final claim (Schedule “E.3” of this Agreement) is to be completed and submitted to the Province within three (3) months of the Project Completion Date (Schedule B.1.4 of this Agreement).

3. Final Report The Final Report (Schedule “E.4” of this Agreement) is to be completed and submitted to the Province on or before:

July 31, 2018

4. Other ReportsAny other Report regarding the Project that the Province requests.

As directed by the Province.

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SCHEDULE “E.2”PROGRESS REPORT

File No.: RED4-08136

Project Title: Whitewater Region Community Improvement Plan

Progress Report and Claim Statement are to be completed and submitted to the Province at a minimum of once every quarter for each Funding Year for the Term of the Agreement unless a Final Report has been submitted. Please contact your Project Analyst should you have any questions filling in this report.

Please describe the project activities that have been completed or are in progress for this reporting period.Description of Activities Approved

Eligible Costs per Activity

Amount Claimed to Date per Activity

Activity Status(On, Ahead, or

Behind Schedule)

Issues to Date and Actions Taken to Resolve Issues

Actual Expected

Completion Date

Percentage of Activity Complete

For each RED outcome that you indicated on your application that would occur as a direct result of this project, please enter your results to date.

Results to Date

Number and description of economic development barriers addressed

Increased ability to undertake evidence-based planning to identify priorities and measure economic performance (Planning projects only)

Number and description of collaborations established

Increased economic competitiveness and diversity (e.g., attraction, retention and expansion of businesses)

Innovative communities

Expansion of markets

Number of jobs created /retained

Attraction, development or retention of a highly skilled workforce

Support for provincial government priorities

I understand that this information will, subject to the terms and conditions of the agreement, be relied upon by the Government of Ontario to issue funds.

Name of Authorized Official (Print):

Signature:

Date:

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SCHEDULE “E.4”FINAL REPORT

File No.: RED4-08136

Project Title: Whitewater Region Community Improvement Plan

Project Completion Date: 31-Mar-18

Date of Final Report: 31-Jul-18

Project Recipient: The Corporation of the Township of Whitewater Region

Final Report is to be completed and submitted to the Province on or before the ‘Final Report Due’ identified under section E.1 of Schedule “E” of this Agreement. Please contact your Project Analyst should you have any questions completing this report.

Section 1Project Details

Is the following description of your Project as completed accurate?

The Township of Whitewater Region will receive up to $50,000.00 to develop a Community Improvement Plan (CIP) to support community economic development.

Yes No

Project Variances (if applicable)In reading the description and project completion date above, has your Project experienced any variances either in project scope or schedule? Please identify any other information with respect to the Project that may have changed or may have been altered. Ensure that you provide a rationale for any variances from the project description noted above.

Section 2Outcomes

Economic BarriersDescribe how the Project removed barriers to community economic development.

Description of Barriers:

For each RED outcome that you indicated on your application that would occur as a direct result of this Project, please enter a brief description. Please give quantitative and qualitative statistics where applicable.

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1. Increased ability to undertake evidence-based planning to identify priorities and measure economicperformance (Planning projects only)

• Describe how the Project led to evidence-based economic development policy, programs orstrategies. What was the outcome for the region or sector?

2. Collaboration for economic growth

• Describe how Recipient(s) worked with communities, organizations or others to make this projectsuccessful and support economic growth. How many collaborations were established?

Number of Collaborations:

Description of Collaborations:

3. Increased economic competitiveness and diversity (e.g., attraction, retention and expansion ofbusinesses)

• Describe how the Project increased economic competitiveness and diversity.

4. Innovative communities

• Describe how the Project led to more innovative communities. Innovation is defined as theapplication of new ideas, leading-edge process, services or methods of delivery to solve problems,address challenges and take advantage of new opportunities.

5. Expansion of markets

• Describe how the Project assisted with the expansion of existing markets or access to newmarkets.

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6. Creation and/or retention of jobs

• Indicate the number of total jobs that were created and/or retained in rural Ontario as a result of the Project.

Temporary (e.g., seasonal,

construction)

Part-time (e.g., approximately 20

hours/week)Full-time

Jobs Created

Jobs Retained

7. Attraction, development or retention of a highly skilled workforce

• Describe how the Project contributed to the attraction, retention or development (e.g., training) of ahighly skilled and knowledgeable local workforce.

8. Support for provincial government priorities

• Describe which provincial priorities the Project supported, and how.

Section 3Financial Information

Approved Total Eligible Costs $100,000.00

Budget Item Budgeted Costs Actual Costs Variance

$ $ $

$ $ $

$ $ $

$ $ $

$ $ $

$ $ $

$ $ $

$ $ $

$ $ $

$ $ $

GROSS ELIGIBLE COST $ $ $

Less HST (if included in the above numbers) $ $ $

TOTAL NET ELIGIBLE COSTS* $ $ $* Total Net Eligible Cost should match the approved amount noted above.

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Section 4Other Benefits/Information

Please provide any other information which demonstrates the success of the Project and its impact on other stakeholders, rural communities and the Province of Ontario.

Section 5Service Experience

Based on your project experience with OMAFRA, please indicate with an "X" in the appropriate box for your response.

1. Please indicate the extent to which you agree or disagree with the following statements.

Strongly Agree Agree

Neither Agree nor Disagree

Disagree Strongly Disagree

Once my project was approved, I received all the information needed to proceed to the next step of the project.

The claim forms were easy to understand and complete.

I was able to reach appropriate ministry staff without difficulty.

Ministry staff were knowledgeable.

I received consistent advice from ministry staff.

Ministry staff were courteous.

2. Overall, how satisfied were you with the amount of time it took to get the service that you required?

Very Satisfied Satisfied

Neither Satisfied nor Dissatisfied

Dissatisfied Strongly Dissatisfied

3. Overall, how satisfied were you with the service you received while implementing your project?

Very Satisfied Satisfied

Neither Satisfied nor Dissatisfied

Dissatisfied Strongly Dissatisfied

4. To what extent did the availability of this funding assistance influence your decision to undertake this project?

To a Great Extent Somewhat Very Little Not at all

5. Overall, did you find working in the portal fairly easy to understand? Very Easy Somewhat Not Easy Did Not Use

the Portal

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Section 6Confidentiality, Certification and Signature

Confidentiality

Information submitted in this report to the Province of Ontario will be subject to the Freedom of Information and Protection of Privacy Act. Any information submitted in confidence should be clearly marked "CONFIDENTIAL" by the Recipient(s). Inquiries about confidentiality should be directed to OMAFRA’s Rural Programs Branch.

Certification

1. The Project as described in the Agreement has been completed;2. The Recipient is in compliance with all of the terms and conditions of the Agreement for the Project; and3. There have been no overpayments by OMAFRA or any other organization or government.

The undersigned warrants that these statements are true.

Name of Authorized Official (Print):

Signature:

Date:

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By-law 17-09-998 Page 1 of 1



Being a by-law to authorize the execution of a Memorandum of Understanding with the Muskrat

Watershed Council for the Beach Aeration System Project

Whereas, Section 9 of the Municipal Act, 2001, S.O. 2001, c. 25, as amended a municipality has the capacity, rights, powers and privileges of a natural person for the purpose of exercising its authority; and

Whereas, the Council of the Township of Whitewater Region deems it necessary to enter into an agreement with the Muskrat Watershed Council; The Council of The Corporation of the Township of Whitewater Region enacts as follows:

1. The Mayor and the Chief Administrative Officer/Clerk are authorized to execute the Memorandum of Understanding between the Muskrat Watershed Council and the Corporation of the Township of Whitewater Region.

2. The Memorandum of Understanding is attached as Schedule “A” and forms part of this by-law.

3. That this by-law shall come into force and take effect upon passing.


Hal Johnson, Mayor


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2017

MEMORANDUM OF UNDERSTANDING

BETWEEN

TIIE CORPORATION OF THE TOWNSHIP OF WHITEWATER REGION (Hereinafter referred to as the "Township") AND

THE MUSKRAT WATERSHED COUNCIL (Hereinafter referred to as the "MWC”)

CONCERNING THE COBDEN BEACH AERATION SYSTEM PROJECT

1. INTRODUCTION

1.1 This Memorandum of Understanding (MOU) is between the Township and the MWC, hereinafter referred to as the "Participants".

2. OBJECTIVES AND SCOPE

2.1 The purpose of this MOU is to establish an arrangement between the Participants allowing for the construction and maintenance of a beach aeration system at Cobden Beach, Cobden, Ontario.

2.2 The Participants acknowledge that, notwithstanding the wording used in the MOU, neither the MOU as a whole nor any of its parts taken separately are, or ever have been, intended to be a contract and no contractual obligations are incurred by the Participants as a result of the existence of this MOU.

2.3 This MOU is in no way intended to be a procurement instrument. Any material procurement resulting from, or required by, the implementation of the MOU must be accomplished in accordance with the applicable procurement laws, regulations and financial authorities.

3. ORGANIZATION, MANAGEMENT AND RESPONSIBILITIES

3.1 The MWC will be permitted to construct and place an aeration system on the lake bed at Cobden Beach, Cobden, Ontario, subject to the receiving of a permit by the Ministry of Natural Resources and Forestry for use of the lake bed.

3.2 The MWC will consult with the Township with respect to the timeline of placement of the system.

3.3 The MWC will provide the Township with a reasonable opportunity to have a Township employee be present during placement.

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3.4 The MWC will be responsible for all costs related to the placing of the system on the Township property, subject to funding arrangements as set out in Section 4.

3.5 The MWC will procure the system and ensure it is in good repair at all times and shall be responsible for all costs of maintenance.

3.6 The system will be the property of the Township.

3.7 If the system is removed from the beach, the MWC will restore the beach grounds to the same condition as they were prior to the placing of the system or to the satisfaction of the Township.

4. FINANCIAL ARRANGEMENTS

4.1 The MWC is responsible for all costs relating to the planning, construction, placement, maintenance, and removal of the system.

4.2 The Township will provide a one-time grant of $16,000 toward the project costs. 4.3 The Township will provide an interest-free loan to a maximum of $16,000 for the remainder of the project costs. 4.4 The MWC will refund the Township for the loan to be paid back in annual installments and in full no later than December 31, 2020.

4.5 The Township will be responsible for all permit and utility costs.

5. CLAIMS

5.1 Each Participant waives all claims against the other Participant for injury or death of their personnel or agents if such injury or death relates to the planning, construction, maintenance or removal of the monument. Each Participant waives all claims against the other Participant for damage to, or loss of, its property or land caused by Participants' personnel or agents. If, however, such damage or loss results from reckless acts or reckless omissions, wilful misconduct, or negligence of a Participant's personnel or agents, the cost of any resulting claims will be borne by that Participant alone.

5.2 Claims from any other persons for injury, death, damage or loss of any kind will be processed by the most appropriate Participant, as determined by the Participants. Any costs determined to be owed to the claimant(s) will be borne by the Participants in such proportions as determined by the Participants at that time. If, however, such injury, death, damage or loss results from reckless acts or reckless omissions, willful misconduct, or gross negligence of a Participant's personnel or agents (which do not include contractors), the cost of any resulting claim will be borne by that Participant alone.

6. SETTLEMENT OF DISPUTES

6.1 Any disputes regarding the interpretation or implementation of this MOU will be resolved only by consultation between the Participants and will not be referred to a tribunal or any other third party for settlement.

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7. AMENDMENT

7.1 This MOU may be amended only with the written consent of the Participants.

8. DURATION, WITHDRAWAL, TERMINATION

8.1 This MOU will remain in effect indefinitely from the effective date.

8.2 Either Participant may withdraw at any time upon presentation of 90 days written notice.

9. COMING INTO EFFECT 9.1 This MOU comes into effect upon the date of the later signature.

10. ACKNOWLEDGEMENT IN WITNESS WHEREOF the Parties have executed this Memorandum of Understanding on the dates set out below. THE MUSKRAT WATERSHED COUNCIL Name: Name: Position: Position: We have the authority to bind the MWC. THE CORPORATION OF THE TOWNSHIP OF WHITEWATER REGION Name: Hal Johnson Name: Robert Tremblay Position: Mayor Position: CAO/Clerk We have authority to bind the Township.

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By-law 17-09-999 Page 1 of 1



Being a by-law to provide for the naming of private roads (Hamish Trail and Browns Point Trail)

Whereas, Section 48 of the Municipal Act, 2001, S.O. 2001, c.25 as amended (the “Act”) provides that municipalities may name or change the name of a private road after giving public notice of its intention to pass the by-law; and

Whereas, notice of the proposed naming was provided through newspaper advertisement; and

Whereas, the Council of the Corporation of the Township of Whitewater Region deems it desirable to name certain private roads within the Township of Whitewater Region;

Now therefore Council of the Corporation of the Township of Whitewater Region enacts as follows:

1. That road described as Part of Lot 11, Conc. B, CLF being Parts 4, Plan 49R-18504, and Part 1, Plan R49-5943, save and except Parts 2 and 3, Plan 49R-16945, Geographic Township of Westmeath, now in the Township of Whitewater Region, County of Renfrew be named “Hamish Trail”.

2. That road described as Part of Lot 5, Concession B, CLF being Parts 9, 10, and 11, Plan 49R-19784, Geographic Township of Westmeath, now in the Township of Whitewater Region, County of Renfrew be named “Browns Pine Trail”.



Hal Johnson, Mayor


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Regular Council Minutes September 6, 2017

Township of Whitewater RegionRegular Council Meeting

Minutes

September 6, 2017 at 6:00 p.m.

Council Chamber – 44 Main Street (Cobden)

Attendance:

Mayor Hal Johnson, Councillor Charlene Jackson, Councillor Dave Mackay, Councillor Daryl McLaughlin, Councillor Chris Olmstead, and Councillor Cathy Regier

Regrets:

Reeve Terry Millar

Staff:

Robert Tremblay, Marsha Hawthorne, Jordan Durocher, and Carmen Miller

1. Call to Order

Mayor Johnson called the meeting to order at 6:01 p.m.

2. Prayer

The Prayer was recited.

3. Disclosure of Pecuniary Interest and General Nature Thereof

Mayor Johnson declared a potential pecuniary interest on the closed session and special meeting minutes of August 23, 2017 as an interested party in one of the items discussed in camera. In addition, he declared a potential interest on items 7.1 and 9.4 Wren Subdivision Agreement Extension as an employee of the company.

4. Public Meeting

None.

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5. Announcements

LaPasse supper is occurring on Sunday, September 10, 2017. Councillor Chris Olmstead was wished a happy birthday.

6. Presentations

a) Certificate of Recognition

Mayor Johnson presented a certificate of recognition to Mac Coughlin for his many years of volunteer service to the Ross Museum and historical society. He was joined by Claire Stoppa, President. Mr. Coughlin spoke of the history of the historical society and the future of the museum.

b) Big Brothers Big Sisters of Renfrew County

Erin Tennian provided a PowerPoint presentation in the context of Big Brothers and Big Sisters Month.

7. Standing Committees

7.1 Building & Property Services - Co-Chair Councillor Chris Olmstead

a) Wren Subdivision Agreement Extension

Moved by: Councillor Dave MackaySeconded by: Councillor Daryl McLaughlinThat Building & Property Services Committee recommend Council of the Township of Whitewater Region support the granting of a one-year extension for the Wren draft subdivision agreement (47T93005).

Carried - Motion Prepared

b) Terms of Reference

Moved by: Councillor Cathy RegierSeconded by: Councillor Dave MackayThat Building & Property Services Committee recommend Council of the Township of Whitewater Region enact a by-law to adopt Terms of Reference for the Building & Property

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Services Committee.Carried - By-law Prepared for September 20, 2017

7.2 Community Services - Chair Councillor Chris Olmsteada) Whitewater Streetstrut 2017 Final Report

Moved by: Councillor Daryl McLaughlinSeconded by: Councillor Dave MackayThat Community Services Committee recommend Council of the Township of Whitewater Region:1. Approve a grant to the Muskrat Watershed Council in the

amount of $3,000 from the proceeds of the 2017 event;2. Approve a $500 grant to each of the Muskrat Minor

Hockey Association and the Civitan Club from the proceeds of the 2017 event in recognition of their participation;

3. Approve reinvesting the remaining surplus estimated at $5,136 toward the 2018 edition of Whitewater Streetstrut;

4. Approve proceeding with the 2018 edition, subject to 2018 budget consideration, with the continued involvement of the Streetstrut Organizing Team; and

5. Approve that the 2018 Whitewater Streetstrut remain in Cobden for a second year to ensure the staff and planning members have a good handle on logistics.Carried as Amended - Motion Prepared for September 20, 2017

b) Use of Facilities by Whitewater Bromley Community Health Centre

Connie Tabbert was asked to speak on the item, noting the program is in its 16th year, is offered free of charge, and could not be provided in the community hall at 44 Main Street.

Moved by: Councillor Charlene JacksonSeconded by: Councillor Cathy RegierThat Community Services Committee recommend Council of the Township of Whitewater Region:1. Approve a fee waiver for use of the Cobden Arena Hall

by the Whitewater Bromley Community Health Centre for programming from September 2017 to May 2018; and

2. Direct staff to review the community grants policy and process, as well as fees for community use of Township

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facilities prior to the 2018 budget process.Carried - Motion Prepared for September 20, 2017

c) Vimy Oak Tree

Moved by: Mayor Hal JohnsonSeconded by: Councillor Charlene JacksonThat Community Services Committee recommend Council of the Township of Whitewater Region approve the placement of a Commemorative Vimy Oak Tree, in partnership with the County of Renfrew, at the Westmeath Cenotaph.

Carried - Motion Prepared for September 20, 2017

d) Terms of Reference

Moved by: Councillor Daryl McLaughlinSeconded by: Councillor Cathy RegierThat Community Services Committee recommend Council of the Township of Whitewater Region enact a by-law to adopt Terms of Reference for the Community Services Committee.

Carried - By-law Prepared for September 20, 2017

7.3 Corporate Services - Chair Councillor Cathy Regiera) Supplemental Budget - Arenas 2017

Moved by: Councillor Charlene JacksonSeconded by: Councillor Chris OlmsteadThat Corporate Services Committee recommend Council enact a by-law to adopt the 2017 Arenas Supplemental Budget.


b) Tile Drain Loan Applications

Moved by: Councillor Charlene JacksonSeconded by: Councillor Daryl McLaughlinThat Corporate Services Committee recommend Council of the Township of Whitewater Region:1. Approve a tile drain loan application for Valley Bio Ltd in

the amount of $37,500 for approximately 20 hectares on Westmeath Concession 2 Part Lot 1;

2. Approve a tile drain loan application for Barry Gould in the amount of $50,250 for 30 hectares on Ross

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Concession 7 South Part Lot 22; and3. Approve a tile drain loan application for Colin

Deloughery in the amount of $36,000 for 16 hectares on Westmeath Concession 4 CLF Lot 2.


c) Terms of Reference

Moved by: Councillor Charlene JacksonSeconded by: Councillor Chris OlmsteadThat Corporate Services Committee recommend Council of the Township of Whitewater Region enact a by-law to adopt Terms of Reference for the Corporate Services Committee.

Carried - By-law prepared for September 20, 2017

7.4 Economic Development & Tourism - Chair Councillor Dave Mackay

a) First Impressions Community Exchange (FICE) Update

Moved by: Councillor Cathy RegierSeconded by: Councillor Charlene JacksonThat Economic Development & Tourism Committee receive this report for information purposes.

Carried - Received

b) Community Improvement Plan (Phase I and II) Update

Moved by: Mayor Hal JohnsonSeconded by: Councillor Daryl McLaughlinThat Economic Development & Tourism Committee recommend Council of the Township of Whitewater Region:1. Direct staff to hold a Public Meeting on Phase I (villages

& hamlets) on November 1, 2017;2. Enact a by-law to enter into a Contribution Agreement

with the Government of Ontario as the Township was successful in receiving a 50% (up to $50,000) Rural Economic Development Grant for Phases I and II; and

3. Direct staff to issue a Request for Proposals for completion of Phase II (township-wide programs for brownfields, waterfront/shoreline, agriculture re-development), including an amendment to the County of Renfrew Official Plan.Carried - By-law and Motion Prepared for September 20, 2017

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c) Terms of Reference

Moved by: Mayor Hal JohnsonSeconded by: Councillor Cathy RegierThat Economic Development & Tourism Committee recommend Council of the Township of Whitewater Region enact a by-law to adopt Terms of Reference for the Economic Development & Tourism Committee.


7.5 Fire & Emergency Services - Chair Councillor Charlene Jackson

A short recess was called at 7:26 p.m. until 7:35 p.m.a) Terms of Reference

Moved by: Councillor Chris OlmsteadSeconded by: Councillor Cathy RegierThat Fire & Emergency Services Committee recommend Council of the Township of Whitewater Region enact a by-law to adopt Terms of Reference for the Fire & Emergency Services Committee.


7.6 Physical Services - Chair Councillor Daryl McLaughlina) McCoy Road Transfer from the County of Renfrew

Moved by: Councillor Cathy RegierSeconded by: Councillor Charlene JacksonThat Physical Services Committee recommend Council of the Township of Whitewater Region direct the Mayor and CAO/Clerk to complete the necessary documentation to accept the McCoy Road allowance erroneously shown in ownership of the County of Renfrew, as described as PT RDAL LTS 5 & 6 Ross lying between CONS 5 & 6 & S of Ottawa River, Geographic Township of Ross, now in Township of Whitewater Region.


b) Private Portion of Hydro Bay Road

Moved by: Councillor Dave Mackay

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Seconded by: Councillor Cathy RegierThat Physical Services Committee recommend Council of the Township of Whitewater Region direct staff to notify Mr. Jack McLaren that the subject portion of Hydro Bay Road, being the roadway beyond the turn-around at 408 Hydro Bay Road, is a private road and maintenance responsibilities are the responsibility of the owners requiring access via Hydro Bay Road.


c) Request for Quotation 2017-01 Spray Foam Insulation

Moved by: Councillor Cathy RegierSeconded by: Councillor Dave MackayThat Physical Services Committee recommend Council of the Township of Whitewater Region approve the award of RFQ 2017-01 Spray Foam Insulation to Warm N’ Cozy Insulation Services at total cost of $19,662.00 (after HST rebate).


d) Trapper Agreement

Moved by: Councillor Dave MackaySeconded by: Councillor Charlene JacksonThat Physical Services Committee recommend Council of the Township of Whitewater Region deny an application for trapping or hunting on property located on part of lot 7, Concession 2, Ross.


e) Terms of Reference

Moved by: Councillor Dave MackaySeconded by: Mayor Hal JohnsonThat Physical Services Committee recommend Council of the Township of Whitewater Region enact a by-law to adopt Terms of Reference for the Physical Services Committee.


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8. By-laws

a) Economic Development Advisory Committee

Moved by: Councillor Dave MackaySeconded by: Councillor Cathy RegierBe it resolved that By-law 17-09-991, being a by-law to establish through Terms of Reference the Economic Development Advisory Committee and appoint its members, be taken as read and passed.


b) Recreation Advisory Committee

Moved by: Councillor Dave MackaySeconded by: Councillor Charlene JacksonBe it resolved that By-law 17-09-992, being a by-law to establish through Terms of Reference the Recreation Advisory Committee and appoint its members, be taken as read and passed.


c) Development Review Team

Moved by: Councillor Dave MackaySeconded by: Councillor Cathy RegierBe it resolved that By-law 17-09-993, being a by-law to establish through Terms of Reference the Development Review Team and appoint its members, be taken as read and passed.


9. Resolutions

a) Cobden Waste Water Treatment Upgrade Status Report - Jp2g Consulting Inc.

Moved by: Councillor Dave MackaySeconded by: Councillor Cathy RegierThe Council of the Township of Whitewater Region approve the status report prepared by Jp2g Consultants Inc. for the Cobden Waste Water Treatment Plant Upgrades.


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b) 2017/2018 MOECC Beachburg Drinking Water System Inspection

Moved by: Councillor Daryl McLaughlinSeconded by: Councillor Dave MackayThat the Council of the Township of Whitewater Region receive the MOECC Beachburg Drinking Water System Inspection 2017/2018 for information purposes.


c) OCWA Service Agreement

Moved by: Councillor Dave MackaySeconded by: Councillor Cathy RegierThat Council of the Township of Whitewater Region approve the extension of the "Initial Term", November 12, 2013 to November 11, 2018, for a two year term being the "Renewal Term" per the Services Agreement between Ontario Clean Water Agency (OCWA) and the Township of Whitewater Region.


d) Wren Subdivision Agreement Extension

Having declared a potential pecuniary interest, Mayor Johnson left the table and Councillor Jackson chaired the meeting for this item as well as items 11.2 and 11.3 (minutes of meetings of August 23, 2017).

Moved by: Councillor Daryl McLaughlinSeconded by: Councillor Chris OlmsteadThat Council of the Township of Whitewater Region support the granting of a one-year extension for the Wren draft subdivision agreement (47T93005).


e) Tile Drain Loan Applications

Moved by: Councillor Chris OlmsteadSeconded by: Councillor Charlene JacksonThat Council of the Township of Whitewater Region:1. Approve a tile drain loan application for Valley Bio Ltd in

the amount of $37,500 for approximately 20 hectares on Westmeath Concession 2 Part Lot 1;

2. Approve a tile drain loan application for Barry Gould in

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the amount of $50,250 for 30 hectares on Ross Concession 7 South Part Lot 22; and

3. Approve a tile drain loan application for Colin Deloughery in the amount of $36,000 for 16 hectares on Westmeath Concession 4 CLF Lot 2.


f) McCoy Road Transfer from County of Renfrew

Moved by: Councillor Charlene JacksonSeconded by: Councillor Chris OlmsteadThat Council of the Township of Whitewater Region direct the Mayor and CAO/Clerk to complete the necessary documentation to accept the McCoy Road allowance erroneously shown in ownership of the County of Renfrew, as described as PT RDAL LTS 5 & 6 Ross lying between CONS 5 & 6 & S of Ottawa River, Geographic Township of Ross, now in Township of Whitewater Region.


g) Private Portion of Hydro Bay Road

Moved by: Councillor Dave MackaySeconded by: Councillor Daryl McLaughlinThat Council of the Township of Whitewater Region direct staff to notify Mr. Jack McLaren that the subject portion of Hydro Bay Road, being the roadway beyond the turn-around at 408 Hydro Bay Road, is a private road and maintenance responsibilities are the responsibility of the owners requiring access via Hydro Bay Road.


h) Request for Quotation 2017-01 Spray Foam Insulation

Moved by: Councillor Charlene JacksonSeconded by: Councillor Dave MackayThat Council of the Township of Whitewater Region approve the award of RFQ 2017-01 Spray Foam Insulation to Warm N’ Cozy Insulation Services at total cost of $19,662.00 (after HST rebate).


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i) Trapper Agreement

Moved by: Councillor Charlene JacksonSeconded by: Councillor Dave MackayThat Council of the Township of Whitewater Region deny an application for trapping or hunting on property located on part of lot 7, Concession 2, Ross.


10. Notice of Motion

Councillor McLaughlin asked for discussion on a municipal float for upcoming parades. Mayor Johnson noted he would be bringing forward an item involving LED streetlights. Councillor Jackson commented on similar projects in other municipalities and return on investment. The CAO/Clerk noted that the Manager of Physical Services is reviewing the previous Request for Proposals.

11. Minutes

a) Regular Council

Moved by: Councillor Dave MackaySeconded by: Councillor Charlene JacksonThat Council of the Township of Whitewater Region approve the regular council minutes of August 2, 2017.


b) Special Meeting

Moved by: Councillor Daryl McLaughlinSeconded by: Councillor Cathy RegierThat Council of the Township of Whitewater Region approve the special council minutes of August 23, 2017.


c) Closed Meeting

Moved by: Councillor Dave MackaySeconded by: Councillor Daryl McLaughlin

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That the Council of Whitewater Region approve the closed meeting minutes of August 23, 2017 understanding that they remain confidential.


12. Correspondence

a) Ministry of Municipal Affairs - Requirement to Collect 25 Signatures

The new requirement for the 2018 election was noted by the CAO/Clerk. No concern was raised with the requirement for 25 signatures in support of a candidate's nomination.

b) Muskrat Watershed Council Newsletter

The Watershed Council was congratulated and thanked for all their work. Control tiled drainage work was also underscored.

c) Embridge - Update on Community Expansion and the 2017 Ontario Natural Gas Grant Program

d) Ministry of Environment & Climate Change - Request for Review of Muskrat Lake

It was noted that Muskrat Watershed Council provided data to support the application and Louise Deschambault also sought information from the Province on the process. All those involved in the process were thanked, including members of the lake association.

e) County of Renfrew - Street Light Request Acknowledgement

Council Regier asked about timing for consideration of a light. The CAO/Clerk advised that the County is undertaking a study and a light would be subject to County budget approval and warrants. Additional inquiries should be brought directly to the County. All items received and filed.

13. Closed Session

None.

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14. Confirming By-law

a) August 23 and September 6, 2017

Moved by: Councillor Charlene JacksonSeconded by: Councillor Cathy RegierBe it resolved that By-law 17-09-994, being a by-law to confirm the proceedings of August 23 and September 6, 2017, be taken as read and passed.


15. Adjournment

The meeting adjourned at 8:23 p.m.

Mayor Hal Johnson CAO/Clerk Robert Tremblay

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By-law 17-09-1000 Page 1 of 1



Being a by-law to confirm the proceeding of Council at its meeting held September 20, 2017

Whereas, Section 5 of the Municipal Act, 2001 S.O. 2001, c.25 as amended states that the powers of a municipality shall be exercised by its Council and generally through by-law; and

Whereas, Council deems it expedient and necessary to confirm and adopt through by-law the proceedings of the Council of the Corporation of the Township of Whitewater Region at its regular meeting held September 20, 2017;

Now therefore Council of the Corporation of the Township of Whitewater Region enacts as follows:

1. That the actions of the Council of the Corporation of the Township of Whitewater Region in respect of each recommendation contained in the reports, and each motion and resolution passed and other actions taken by Council, at the regular meeting held on September 20, 2017 are hereby adopted and confirmed as if all such proceedings were expressly embodied in this by-law.

2. That the proper officials of the Corporation of the Township of Whitewater Region are hereby authorized and directed to do all the things necessary to give effect to the action of the Council referred to in all proceeding sections hereof.

3. That the Mayor/Reeve and Clerk are authorized and directed to execute all documents in that behalf and to affix thereto the seal of the Corporation of the Township of Whitewater Region.



Hal Johnson, Mayor


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regular council - 20 sep 2017 - whitewater region - home

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