regular council meeting • city council chambers
TRANSCRIPT
CALL TO ORDERROLL CALL 1. APPROVAL OF AGENDA: (Additions and/or Deletions) 2. PUBLIC COMMENT REGARDING CLOSED SESSION ITEMS (if any): Any person may address
the Council at this time upon any subject for discussion during Closed Session. 3. CLOSED SESSION:
A. PUBLIC EMPLOYMENT - pursuant to Government Code §549571. City Administrator - Evaluation2. Approved Position List
B. LABOR NEGOTIATIONS - pursuant to Government Code §54957.6Agency Negotiator: Dan Newton, City Administrator - Public Works Bargaining UnitAgency Negotiator: Dan Newton, City Administrator - Miscellaneous Bargaining UnitAgency Negotiator: Dan Newton, City Administrator - Management Bargaining UnitAgency Negotiator: Dan Newton, City Administrator - SPOA Bargaining UnitAgency Negotiator: Dan Newton, City Administrator - Administrative Bargaining UnitAgency Negotiator: Dan Newton, City Administrator - Fire Fighter Bargaining UnitAgency Negotiator: Dan Newton, City Administrator - Professional Technical Bargaining Unit
C. CONFERENCE WITH LEGAL COUNSEL – existing litigation pursuant to Government CodeSection 54956.9(d)(1):
1. Case number 63745, California Department of Corrections and Rehabilitation,Kathleen Allison, Gavin Newsom
Vs. City of Susanville
4. RETURN TO OPEN SESSION: (recess if necessary)
Reconvene in open session at 5:00pmPledge of allegianceInvocationReport any changes to agendaReport any action out of Closed SessionProclamations, awards or presentations by the City Council
5. BUSINESS FROM THE FLOOR: Any person may address the Council at this time upon any
subject on the agenda or not on the agenda within the jurisdiction of the City Council. However,comments on items on the agenda may be reserved until the item is discussed and any matter noton the agenda that requires action will be referred to staff for a report and action at a subsequentmeeting.
CITY OF SUSANVILLE66 N. Lassen Street • Susanville CA
Mendy Schuster, Mayor Brian Moore, Mayor pro tem
Thomas Herrera • Quincy McCourt • Kevin Stafford
Susanville City CouncilRegular Council Meeting • City Council Chambers
Wednesday, November 17, 2021 – 4:30 PM
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Presentations are subject to a five-minute limit. 6. CONSENT CALENDAR: All matters listed under the Consent Calendar are considered to be
routine by the City Council. There will be no separate discussion on these items. Any member ofthe public or the City Council may request removal of an item from the Consent Calendar to beconsidered separately.
6.A Minutes of the City Council's October 20, 2021 and November 3, 2021 meetings. 6.B Consider Resolution No. 21-5938, UPS lease for Airport 7. PUBLIC HEARINGS: 8. COUNCIL DISCUSSION/ANNOUNCEMENTS: 9. NEW BUSINESS: 9.A Consider Resolution No. 21-5940, Expenditure Reduction Plan 9.B Consider Resolution No. 21-5935, supporting the Sacred Heart of Jesus Catholic
Church’s procession in honor of Our Lady of Guadalupe 9.C Consider Resolution No. 21-5936, supporting the Thanksgiving Day Turkey Trot on Thursday,
November 25, 2021 9.D Consider Resolution No. 21-5937, contracting with Farwest Corrosion Control for Cathodic
Protection survey on the City's six inch high pressure natural gas pipeline. 9.E Consider Resolution No. 21-5939, approving and accepting a donation from the Firefighters
Charitable Foundation 9.F Consider Police Officer Trainee and authorize City Administrator to sign Police Officer Trainee
Agreement 10. SUSANVILLE COMMUNITY REDEVELOPMENT AGENCY: 11. SUSANVILLE MUNICIPAL ENERGY CORPORATION: 12. CONTINUING BUSINESS: 12.A Statewide Parks Program Applications Update 12.B Discussion regarding Parks and Water Bond Act of 2018 (Prop 68), Per Capita Program
application 12.C Water Infrastructure Surcharge Report 13. CITY ADMINISTRATOR'S REPORTS: 13.A Department Head Reports 13.B Items from the Podium 13.C California Correctional Center Update
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14. FUTURE COUNCIL ITEMS: 14.A Future Council Items 15. ADJOURNMENT:
The next regular meeting of the Susanville City Council will be held on December 1,2021 at 4:30pm.
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AGENDA ITEM NO. 6.AAction Item
Submitted By: Heidi Whitlock, Administrative Services
Action Date: November 17, 2021
SUBJECT: Minutes of the City Council's October 20, 2021 and November 3, 2021meetings.
PRESENTED BY: Heidi Whitlock, City Clerk
SUMMARY: Attached for the Council’s review are the minutes of the City Council’sOctober 20, 2021 and November 3, 2021 meetings.
FISCAL IMPACT: None.
ACTION REQUESTED: Motion to waive oral reading and approve minutes of City Council’sOctober 20, 2021 and November 3, 2021 meetings.
SUSANVILLE CITY COUNCIL AGENDA ITEM
ATTACHMENTS:211020.cc.min.pdf211103.cc.min.pdf
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SUSANVILLE CITY COUNCIL Regular Council Meeting Minutes
WEDNESDAY, OCTOBER 20, 2021 – 4:30 PM Roll Call of Councilmembers Present: Thomas Herrera, Quincy McCourt, Kevin Stafford, Brian Moore, Mendy Schuster CALL TO ORDER ROLL CALL 1. APPROVAL OF AGENDA:
Moved by Thomas Herrera; seconded by Brian Moore to Approve. Motion Carried: 4 - 0 Voting For: Thomas Herrera, Quincy McCourt, Kevin Stafford, Mendy Schuster Voting Against: None
2. PUBLIC COMMENT REGARDING CLOSED SESSION ITEMS (if any): No comments.
The Council convened in closed session on 4:31pm. 3. CLOSED SESSION: 4. RETURN TO OPEN SESSION:
The Council reconvened in open session at 5:02pm. Mr. Newton stated that the Council met in closed session to discuss the following:
A. PUBLIC EMPLOYMENT - pursuant to Government Code §54957
1. City Administrator - Evaluation 2. Public Works Director 3. Approved Position List
B. LABOR NEGOTIATIONS - pursuant to Government Code §54957.6 1. Agency Negotiator: Dan Newton, City Administrator - Public Works Bargaining Unit 2. Agency Negotiator: Dan Newton, City Administrator - Miscellaneous Bargaining
Unit 3. Agency Negotiator: Dan Newton, City Administrator - Management Bargaining Unit 4. Agency Negotiator: Dan Newton, City Administrator - SPOA Bargaining Unit 5. Agency Negotiator: Dan Newton, City Administrator - Administrative Bargaining
Unit 6. Agency Negotiator: Dan Newton, City Administrator - Fire Fighter Bargaining Unit 7. Agency Negotiator: Dan Newton, City Administrator - Professional
Technical Bargaining Unit
The Council discussed items 3A1-3 and no reportable action was taken. However, they did not get through all the items and will reconvene in closed session following open session.
5. BUSINESS FROM THE FLOOR:
Elaine Jacobs, public, expressed her concern with the City's purchase of the Barry Reservoir. She voiced her concern with two sewer leaks into the reservoir area and wanted to know if the water and soil was tested prior to the purchase. She also inquired as to what recreational purposes were being considered. She included that there was a five-year project to replace water lines using funds collected as a surcharge and inquired as to what lines have been replaced since the timeline is moving forward and requested a map showing those lines.
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Mr. Newton stated that the money is not coming from the surcharge restricted fund, but monies freed up from the bonds. He added that we have a lot of the information requested and will provide it to her.
Ron Wood, District Commander VFW, requests that the City prepare and present a proclamation at the ceremony to be held on November 11, 2021.
Carol McDaniel, Lassen Family Services, asked the Council to request that staff wear purple on Friday's and post pictures on their social media pages.
6. CONSENT CALENDAR:
6.A Minutes of the City Council's September 15, 2021 meeting.
Mayor Schuster provided a few areas that she would like staff to review and adjust. Staff asked to bring back adjusted minutes for adoption at a future meeting. 210915.cc.min.pdf
6.B Consider Resolution No 21-5928, terminating Airport Ground Lease with Barbara Willard
and approving new Airport Ground Lease Agreement with Perry Thompson for Hangar #28 at the Susanville Municipal Airport
Motion to approve Resolution No. 21-5928, terminating Airport Ground Lease with Barbara Willard and authorize Mayor to execute an Airport Ground Lease Agreement with Perry Thompson.
Hatcreek21100415000 bill of Sale.pdf Ground Lease Hangar 28 - P.Thompson Hat Creek.pdf 21-5928.pdf Moved by Brian Moore; seconded by Thomas Herrera to Approve. Motion Carried: 5- 0 Voting For: Thomas Herrera, Quincy McCourt, Kevin Stafford, Brian Moore, Mendy Schuster Voting Against: None
7. PUBLIC HEARINGS: 8. COUNCIL DISCUSSION/ANNOUNCEMENTS:
Council member McCourt requested that the public reach out to talk to Council if there are questions about what is being done.
9. NEW BUSINESS:
9.A Vendor and payroll warrants Councilmember Stafford requested a meeting with Mr. Newton, Chief Cochran and Captain Bollinger to go overspending.
20211008121503.pdf
Moved by Thomas Herrera; seconded by Brian Moore to Approve . Motion Carried: 5- 0 Voting For: Thomas Herrera, Quincy McCourt, Kevin Stafford, Brian Moore, Mendy Schuster Voting Against: None
9.B Report on Historic U.S.A. (HUSA) funding
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Mr. Newton apologized to Melanie Westbrook, HUSA President, as the staff report was written without all the context and it may have caused her some grief.
Mr. Newton offered an explanation of the Business Improvement District (BID) and how it was different from the Historic Uptown Susanville Association (HUSA). He added that if the businesses within that district no longer wanted it, dissolution of it may need to occur. However, what the effect will be on the uptown area should be looked into. He added that the monies collected prior and how much the City still held on to was asked to which he said no money was still being held by the City.
Councilmember McCourt stated he has heard things in the last few days and shared some of those ideas. For instance, what happens to the parking district if it is dissolved.
Councilmember Herrera stated that he had both good and bad experiences with HUSA and offered ideas on how to make it better. He added that he would prefer to hear what everyone thinks tonight.
Mayor pro tem Moore suggested that we reach out to the business owners.
Mr. Newton responded that staff is looking into the dissolution process but shared that at least 50% of the assessment valued businesses must be for the dissolution.
Councilmember Stafford thanked Melanie Westbrook and David Teeter for all the events that have been held uptown.
Mayor Schuster inquired about the boundaries and requested that if we put out a survey, include a question regarding the boundaries.
Mr. Newton added that in 2019, the Council provided HUSA with the funding in lieu of the assessments and Ms. Westbrook inquired if that would happen again.
Councilmember Stafford inquired as to whether or not ARPA funds could be used for a couple of years to assist to which Mr. Newton stated that he believed it was allowable. Unidentified member requested that the survey state how much would have to be paid.
David Teeter stated that he does remember that the City did state that they would fund HUSA. The survey should show what the businesses would get such as: Safe n Sane Halloween, Uptown Christmas, Farmer's Market's etc...
Charity Moore, Haven Studio, inquired about the ARPA funds and asked that the City consider a creative way to draw foot traffic uptown so when the funding runs out we already have the foot traffic.
Blake Huttala, Elegant Iris and Men's Den, stated she has been there for about 18 years. She stated that it is a totally different uptown now than it was before. She added that there will be more and more buildings falling down. She concluded by stating that all the businesses need help with repairs in addition to the foot traffic and requested that the City preserve the historic district.
Mayor pro tem Moore requested that the survey include the assessment value each business would be assessed.
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9.C Consider hiring of new Water Division Supervisor before the current Water Division Supervisor retires.
Motion to approve up to a one month overlap between our new Water Division Supervisor and our retiring Water Division Supervisor.
Mr. Godman offered an explanation on the item stating that the current Water Supervisor of over 30 years is retiring and he would like to hire his replacement prior to his leaving to ensure a smooth transition.
Councilmember Stafford inquired if it was legal to fill a position prior to the current person retiring.
Mr. Newton deferred to Margaret Long, City Attorney.
Ms. Long responded that you can but it would be as an extra help position and then rolled over into the vacant one when it occurs.
Moved by Brian Moore; seconded by Quincy McCourt to Approve. Motion Carried: 5- 0 Voting For: Thomas Herrera, Quincy McCourt, Kevin Stafford, Brian Moore, Mendy Schuster Voting Against: None
9.D Motion to approve Resolution No. 21-5929, Approving hiring 2 Temporary Maintenance
workers, one in the Water Division and one in the Natural Gas Division. And approving funding transfers from Regular Employees to Temporary Employees in the amount of $10,000 in the Water 7110 Fund and Natural Gas 7401 Fund.
Motion to approve Resolution No. 21-5929, approving hiring two temporary maintenance workers and authorizing the Finance Department to transfer funds from Regular Employees to Temporary Employees.
Mr. Godman provided an explanation of the item and requested two temporary maintenance workers. 21-5929.pdf Moved by Thomas Herrera; seconded by Quincy McCourt to Approve. Motion Carried: 5- 0 Voting For: Thomas Herrera, Quincy McCourt, Kevin Stafford, Brian Moore, Mendy Schuster Voting Against: None
9.E Consider Resolution No. 21-5930, authorizing the Chief of Police to execute standard
agreement with the State of California Office of Traffic Safety and accepting $50,000 in grant funding from the Selective Traffic Enforcement Program (STEP)
Motion to approve Resolution No. 21-5930, authorizing the Chief of Police to execute standard agreement with the State of California Office of Traffic Safety and accepting $50,000 in grant funding from the Selective Traffic Enforcement Program (STEP)
Chief Cochran provided an explanation of the item including the history behind the program.
20211008103944.pdf 21-5930.pdf Moved by Thomas Herrera; seconded by Brian Moore to Approve.
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Motion Carried: 5- 0 Voting For: Thomas Herrera, Quincy McCourt, Kevin Stafford, Brian Moore, Mendy Schuster Voting Against: None
9.F Consider Resolution No. 21-5931, authorizing Chief of Police to Execute Standard
Agreement with Department of Alcohol Beverage Control, Alcohol Policing Partnership Program and accepting $52,918 in grant funding through the Alcohol Policing Partnership Program.
Motion to approve Resolution No. 21-5931, authorizing Chief of Police to Execute Standard Agreement with Department of Alcohol Beverage Control, Alcohol Policing Partnership Program and accepting $52,918 in grant funding through the Alcohol Policing Partnership Program
Chief Cochran provided an explanation of ABC grant, stated that they were awarded it and asked for approval to accept the funds.
ABC Grant Award Letter.pdf 21-5931.pdf Moved by Thomas Herrera; seconded by Quincy McCourt to Approve. Motion Carried: 5- 0 Voting For: Thomas Herrera, Quincy McCourt, Kevin Stafford, Brian Moore, Mendy Schuster Voting Against: None
10. SUSANVILLE COMMUNITY REDEVELOPMENT AGENCY: 11. SUSANVILLE MUNICIPAL ENERGY CORPORATION: 12. CONTINUING BUSINESS: 13. CITY ADMINISTRATOR'S REPORTS:
13.A Department Head Reports Mr. Newton provided an update on the CCC closure.
Chief Cochran reminded everyone that there is the Annual Wreath Laying Ceremony to be held on October 22, 2021 at 10:00am.
Mr. Godman invited people to go to the Dance for a Brand New Me this weekend. Mr.
Godman also thanked Jolene Arredondo for her dedication and wished her a Happy Birthday.
Chief Moore stated the open house was a success and that they may go with that format next year. He added that a few vehicles have now been sold.
13.B Code Enforcement Update
Cody Loflin, Code Enforcement Officer, provided an update regarding what falls under the code enforcement category for him including weeds, trach, abandoned vehicles, quality of life issues, nuisances and government overreach. The process includes a site visit, and can also include a notice of public nuisance, notice of violation, administrative citation or other administrative action and perhaps a criminal citation. He continued by providing statistics for 2021.
Councilmember Herrera and Mayor pro tem Moore both shared their appreciation for the work completed.
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Councilmember Stafford inquired as to why the Police Department does not deal with abandoned vehicles. Mr. Loflin responded that his position is funded through the Police Department as well and he does that for that funding. He also inquired as to how many have gotten to the fine stage to which he responded that there have been four but nothing yet collected. He added that there was also one criminal case.
Councilmember McCourt thanked Mr. Loflin for his efforts and liked the idea of the welcome packets, the community involvement and sees how it ties in with economic development.
13.C Review items from the podium
Councilmember Herrera stated that David Teeter brought up from the podium at a previous meeting to offer incentives for vaccines at some point and asked for staff to bring back, not a mandate, but information on all the vaccines to possibly entice people to get vaccinated.
Councilmember Stafford requested to keep it at department head level.
Mayor pro tem Moore stated it is conversation to happen between people and their doctor to which Mayor Schuster agreed.
Mr. Newton stated that there are established CalOSHA regulations and guidelines and that is something that may address that topic for our employees. Some of the requirements in the regulations may incentivize employees to get vaccinated.
ITEMS FROM THE FLOOR TRACKING.pdf
14. FUTURE COUNCIL ITEMS: No additions made.
14.A Future Council Items Council recessed open session at 7:04pm and reconvened into closed session at 7:10pm.
15. ADJOURNMENT: Council reconvened in open session at 8:31pm. Mr. Newton reported that no reportable action was taken. ________________________ Mendy Schuster, Mayor ____________________________ Approved on: Heidi Whitlock, City Clerk
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SUSANVILLE CITY COUNCIL Regular Council Meeting Minutes
WEDNESDAY, NOVEMBER 3, 2021 – 4:30 PM Roll Call of Councilmembers Present: Thomas Herrera, Quincy McCourt, Kevin Stafford, Mendy Schuster Absent: Brian Moore CALL TO ORDER ROLL CALL 1. APPROVAL OF AGENDA:
Moved by Kevin Stafford; seconded by Thomas Herrera to Approve Motion to approve agenda with the addition of the Veteran's Day Proclamation. Motion Carried: 4 - 0 Voting For: Thomas Herrera, Quincy McCourt, Kevin Stafford, Mendy Schuster Voting Against: None
2. PUBLIC COMMENT REGARDING CLOSED SESSION ITEMS (if any): No public comment.
Council went into closed session at 4:31pm. 3. CLOSED SESSION:
The City Council met in closed session to discuss the following: A. PUBLIC EMPLOYMENT - pursuant to Government Code §54957
1. Public Works Director 2. Approved Position List
B. LABOR NEGOTIATIONS - pursuant to Government Code §54957.6 1. Agency Negotiator: Dan Newton, City Administrator - Public Works Bargaining Unit 2. Agency Negotiator: Dan Newton, City Administrator - Miscellaneous Bargaining Unit 3. Agency Negotiator: Dan Newton, City Administrator - Management Bargaining Unit 4. Agency Negotiator: Dan Newton, City Administrator - SPOA Bargaining Unit 5. Agency Negotiator: Dan Newton, City Administrator - Administrative Bargaining Unit 6. Agency Negotiator: Dan Newton, City Administrator - Fire Fighter Bargaining Unit 7. Agency Negotiator: Dan Newton, City Administrator - Professional
Technical Bargaining Unit 4. RETURN TO OPEN SESSION:
The City Council returned to open session at 5:01pm.
Mr. Newton stated that no reportable action was taken on 3A1-2 however, the Council was not able to get through all the items and will return to closed session following open session.
Mayor Schuster read the proclamation to recognize November 11th as Veteran's Day.
5. BUSINESS FROM THE FLOOR:
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Jennie Hoffman, Lassen Family Services, provided a history and current status of the CASA program. She stated that the wait list currently has 40 children but requires more volunteers to become CASA certified.
6. CONSENT CALENDAR: 6.A Minutes of the City Council's September 15, 2021 and October 6, 2021 meetings.
Motion to waive oral reading and approve minutes of City Council’s September 15, 2021 and October 6, 2021 meetings. 211006.cc.min.pdf 210915.cc.min.pdf
Moved by Kevin Stafford; seconded by Thomas Herrera to Approve. Motion Carried: 4- 0 Voting For: Thomas Herrera, Quincy McCourt, Kevin Stafford, Mendy Schuster Voting Against: None
6.B Approved Position List Modification - Administrative Assistant - Fire/Admin
Approve modification of Approved Position List. DRAFT Expenditure Reduction Plan - w executive summary.pdf 211103 Approved Position List.pdf
Moved by Kevin Stafford; seconded by Thomas Herrera to Approve. Motion Carried: 4- 0 Voting For: Thomas Herrera, Quincy McCourt, Kevin Stafford, Mendy Schuster Voting Against: None
7. PUBLIC HEARINGS: No business. 8. COUNCIL DISCUSSION/ANNOUNCEMENTS:
Councilmember McCourt read the Land Acknowledgement Statement.
Councilmember Herrera recognized the Council and staff for the actions he has seen lately with everyone going above and beyond.
9. NEW BUSINESS:
9.A Consider Resolution No. 21-5932, supporting the Veterans Day Parade on Thursday, November 11, 2021
Motion to approve Resolution No. 21-5932, supporting Veterans Day Parade on Thursday, November 11, 2021.
Acting Public Works Director Bob Godman provides a background on the road closure and staff required for the event. Curtis Bortle expressed his appreciation for the acknowledgement however, he reminded everyone that they should be supportive of veteran's on an everyday basis and not just on holidays. He requested that more people in general be more respectful of veterans.
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21-5932.pdf Moved by Kevin Stafford; seconded by Thomas Herrera to Approve . Motion Carried: 4- 0 Voting For: Thomas Herrera, Quincy McCourt, Kevin Stafford, Mendy Schuster Voting Against: None
9.B Consider Resolution No. 21-5933, in support of the Lassen County Chamber of Commerce, Magical Country Christmas Celebration event on December 4, 2021
Motion to adopt Resolution No. 21-5933, supporting the Lassen County Chamber of Commerce, Magical County Christmas Celebration event on December 4, 2021.
Acting Public Works Director, Bob Godman, provided a brief history of the event and discussed the needs required for the event including the need for the road closure. He stated that the fiscal cost is just under $7,000.
Kellie, Chamber of Commerce, introduced herself and provided specifics regarding the holiday event.
21-5933.pdf Moved by Kevin Stafford; seconded by Thomas Herrera to Approve. Motion Carried: 4- 0 Voting For: Thomas Herrera, Quincy McCourt, Kevin Stafford, Mendy Schuster Voting Against: None
9.C Consider Resolution No. 21-5934, supporting the Honey Lake Hospice Light up a Life
Ceremony
Motion to approve Resolution No. 21-5934, supporting the Honey Lake Hospice Light up a Life Ceremony on Saturday, November 20, 2021, from 5:30 pm to 8:30 pm
Acting Public Works Director, Bob Godman, provided a brief description of this event. He stated the estimated cost is approximately $367.00. 21-5934.pdf Moved by Thomas Herrera; seconded by Kevin Stafford to Approve. Motion Carried: 4- 0 Voting For: Thomas Herrera, Quincy McCourt, Kevin Stafford, Mendy Schuster Voting Against: None
10. SUSANVILLE COMMUNITY REDEVELOPMENT AGENCY: 11. SUSANVILLE MUNICIPAL ENERGY CORPORATION: 12. CONTINUING BUSINESS: 13. CITY ADMINISTRATOR'S REPORTS:
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13.A Department Head Reports Dan Newton wanted to recognize the amount of effort required to actually close Main Street, especially given the number of road closures that are on this agenda. He added that there are a number of agencies that are involved.
Mr. Newton also provided a brief update on the CCC closure court proceedings. The appellate court stated that they would most likely side with the state for the change of venue but the court did give the option to the local judge to change the venue. Our attorney was able to respond to that with the court on Monday.
13.B Items from the Podium
Mr. Newton stated that this item gives the Council an opportunity to see items requested at the podium in case they wanted to request any of the topics to be placed on an upcoming agenda.
No one wished to move items to the agenda at this time. 20211103 - ITEMS FROM THE PODIUM.pdf
14. FUTURE COUNCIL ITEMS:
14.A Future Council Items
Councilmember Stafford inquired about the golf course, the animal shelter and the parks grants. The City Council recessed at 5:31pm and went back into closed session at 5:42pm. The Council returned to open session at 7:46pm and there was no reportable action.
15. ADJOURNMENT:
Moved by Thomas Herrera; seconded by Kevin Stafford to Adjourn the meeting at 7:47pm. Motion Carried: 4- 0 16. Voting For: Thomas Herrera, Quincy McCourt, Kevin Stafford, Mendy Schuster 17. Voting Against: None
_________________________ Mendy Schuster, Mayor ____________________________ Approved on: Heidi Whitlock, City Clerk
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AGENDA ITEM NO. 6.BAction Item
Submitted By: Dan Newton, Administrative Services
Action Date: November 17, 2021
SUBJECT: Consider Resolution No. 21-5938, UPS lease for Airport
PRESENTED BY: Dan Newton, City Administrator
SUMMARY: UPS utilizes an area of land for their activities at the Airport. Theexisting Lease Agreement is set to expire on November 30, 2021.Staff has been negotiating with UPS and have agreed to an increasefrom $400.00 to $1200.00 in consideration of the land area that UPSis utilizing.
FISCAL IMPACT: Increase revenue to Airport budget of $9,600.
ACTION REQUESTED: Motion to approve Resolution No. 21-5938, UPS Land Lease
SUSANVILLE CITY COUNCIL AGENDA ITEM
ATTACHMENTS:Land Lease Amendment21-5938.pdf
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FIRST AMENDMENT TO THE LAND LEASE AGREEMENTBETWEEN
THE CITY OF SUSANVILLEAND
UNITED PARCEL SERVICE, INC.
THIS FIRST AMENDMENT TO THE LAND LEASE AGREEMENT (“Amendment”) is made and entered into as of ___________ __, 2021, by and between the City of Susanville (“Lessor”), and United Parcel Service, Inc., an Ohio corporation (“Lessee”).
WHEREAS, Lessor and Lessee entered into a Land Lease Agreement on the 20th day of September, 2006, whereby Lessor and Lessee set forth their agreements with respect to the leasing of certain property as described therein; and
WHEREAS, the parties desire to amend the Land Lease Agreement by extending the term, granting Lessee an option to renew the term, and increasing the rent.
NOW, THEREFORE, in consideration of the premises and the mutual covenants set forth herein, and for other good and valuable consideration, the receipt and sufficiency of which is hereby acknowledged, the parties agree as follows:
1. Section 2 (Term) of the Land Lease Agreement is hereby amended byextending the term of the lease for an additional term of three years, beginning December 1, 2021, and ending on November 30, 2024.
2. Lessor hereby grants Lessee an option to renew the Land Lease Agreement for two additional three-year terms, in accordance with the City’s established ground lease rental rates which increase annually based on the change in the Consumer Price Index, United States average on all items and commodity groups, issued by the Bureau of Labor Statistics of the United States (“CPI-U”). In order to exercise this option, Lessee must notify Lessor in writing of its election to exercise such option at least ninety days prior to the expiration of the then existing term. Upon exercising this option, the rentshall be adjusted annually by the change, if any, in the CPI over the preceding twelve-month period.
3. Section 3 (Rent) of the Land Lease Agreement is hereby amended by increasing the annual rent to fourteen-thousand, four-hundred dollars ($14,400), payable in monthly installments of one-thousand, two-hundred dollars ($1,200), each payable in advance on or before the first day of each calendar month, prorated if other than for a whole month.
4. This Amendment may be executed in counterparts, each of which shall be deemed an original, but all of which shall constitute one and the same instrument. The partially executed signature page of any counterpart of this Amendment may be attached to any other partially executed counterpart of
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this Amendment without impairing the legal effect of the signature(s) on such signature page. .Pdf copies of the executed signature pages transmitted by e-mail with electronic signatures such as those applied by DocuSign shall be effective and binding upon the parties as if such signatures were original signatures.
In all other respects, the terms of the Land Lease Agreement remain unchanged and in full force and effect.
[signature page follows]
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IN WITNESS WHEREOF, the parties hereby have caused this Amendment to be executed on this __ day of __________________, 2021.
CITY OF SUSANVILLE: UNITED PARCEL SERVICE, INC., an Ohio:corporation
By: ___________________________ By: ______________________________Name: ___________________________Title.: _________________ _
Date: ________________________ Date: ____________________________
Approved as to form:
By: ___________________________Margaret E. LongCity Attorney
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RESOLUTION NO. 21-5938 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SUSANVILLE
APPROVING FIRST AMMENDMENT TO THE LAND USE AGREEMENT BETWEEN THE CITY OF SUSANVILLE AND UNITED PARCEL SERVICE, INC. (UPS)
WHEREAS, UPS rents land at the Susanville Municipal Airport for the
operation of a UPS loading/transfer center; and WHEREAS, the existing land lease expires on November 30, 2021; and WHEREAS, in consideration of the land area used UPS has agreed to an
increase in rent from $400.00 to $1200.00.
NOW THEREFORE, be it resolved that the City Council does hereby approve the First Amendment to the Land Use Agreement Between the City of Susanville and UPS.
BE IT FURTHER RESOLVED, that the Mayor is hereby authorized to execute the Amendment.
APPROVED: _________________________________ Mendy Schuster, Mayor
ATTEST: __________________________________
Heidi Whitlock, City Clerk
The foregoing Resolution was adopted at a regular meeting of the City Council of the City of Susanville, held on the 17h day of November 2021 by the following vote:
AYES: NOES: ABSENT: ABSTAINING:
______________________________ Heidi Whitlock, City Clerk
APPROVED AS TO FORM: _____________________________
Margaret Long, City Attorney
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AGENDA ITEM NO. 9.AAction Item
Submitted By: Dan Newton, Administrative Services
Action Date: November 17, 2021
SUBJECT: Consider Resolution No. 21-5940, Expenditure Reduction Plan
PRESENTED BY: Dan Newton, City Administrator
SUMMARY: Budget projections over the next 3 years indicate a significant problemwith the City's general fund. Were it not for funds through theAmerican Reinvestment and Recovery Act (ARPA) the city would befacing significant cut in services now. The Draft ExpenditureReduction Plan was presented to City Council on September 15,2021. The Draft Plan was published the City's website on October 20,2021 requesting pubic comment. On November 8, 2021 Staff posted avideo on Facebook requesting feedback on the plan. Staff will present comments received to date at the City Councilmeeting. The Expenditure Reduction Plan is a living document thatneeds to be further developed as time goes. Phase 1 is alreadyunderway, as are elements of Phase 2. Phase 3 will need to beconsidered with each budget cycle as will the use of ARPA fundsthrough December 2024.
FISCAL IMPACT: The Expenditure Reduction Plan estimates service reduction savingsat each of the three phases in the plan as indicated below. Phase 1 estimated savings: $65,000Phase 2 estimated savings: $80,000Phase 3 estimated savings: $455,000
ACTION REQUESTED: Motion to approve Resolution No. 21-5940, approving the ExpenditureReduction Plan
SUSANVILLE CITY COUNCIL AGENDA ITEM
ATTACHMENTS:DRAFT Expenditure Reduction Plan - w executive summary.pdf21-5940.pdf
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Draft Expenditure Reduction Plan
Executive Summary
On September 15, 2021, city staff presented a Draft Expenditure Reduction Plan (Draft Plan) to the
Susanville City Council. The Draft plan is being distributed to the public via the city’s website and Facebook
social media pages. The city is requesting public comment on the Draft Plan by November 15, 2021, prior
to City Council considering it for adoption on November 17, 2021. Please email your comments to
[email protected] or send them to the attention of the City Administrator, 66 N. Lassen St.,
Susanville, CA 96130.
The Draft Plan has been developed by the city’s senior management team and presents the purpose and
need for the plan, a discussion of historical expenditure reductions, budgetary forecasts, and a three
phased approach to implementation. The Draft Plan is intended to address budgetary shortfalls within the
city’s General Fund, of which 76% is utilized for the provision of Police and Fire services.
During the 2021/22 budget process, the Susanville City Council directed city staff to cease all external
recruitments for employees (general fund positions) until this Draft Plan was prepared. The Susanville
Police Department had two budgeted police officer vacancies that could not be filled. The two officer
positions are needed to continue providing essential law enforcement services within the community.
Upon presentation of the Draft Plan, the City Council approved filling the two police officer positions.
The city’s General Fund financial situation is serious, and the city cannot continue to operate at its current
service levels unless revenues increase. The Draft Plan acknowledges that were it not for funding through
the American Rescue Plan Act (ARPA), the city would be faced with cutting essential services now;
however, ARPA provides the city with some time to research revenue increasing or cost saving items that
may preserve the city’s ability to provide the vital services at the level our citizens are accustomed.
The Draft Plan provides tables exhibiting how city staff positions have been reduced over the last 10 years.
The city has already reduced staff within Administrative Services to the point that further reductions are
not feasible. Additionally, most of the Administrative Services functions are substantially funded by the
city’s enterprise funds. Reductions in Public Works or Administrative Services will not significantly benefit
the general fund. Therefore, any meaningful reductions in general fund expenses must come from Police
and Fire services.
21
DRAFT
Expenditure Reduction Plan – September 2021
Purpose and Need
The purpose of this plan is to engage the public, create awareness, and identify budgetary expenditure
reductions that will be realized by reducing essential city services.
This plan is needed because revenues for the City of Susanville’s General Fund are not keeping pace with
expenses. For FY 2021/22 the city adopted an approximate $250,000 deficit budget despite utilizing
$550,000 in ARPA funds and approximately $400,000 in one-time revenues, which include grants and
property sales. With the adoption of the FY 2021/22 budget, City Council adopted a policy to freeze all
external hiring until the city can develop a plan to address the city’s personnel costs. This hiring freeze has
included the City’s Police Department, which currently has vacancies that are not being advertised, which
is creating a strain on vital public safety services.
City Council has directed staff to explore refinancing the CalPERS unfunded liability, review the city’s
current rates and fees, review city’s cost allocation plan, and to explore other options to increase revenue
to the General Fund. With the understanding that the “true” General Fund deficit (estimated without
ARPA and onetime revenue) is approximately $1,200,000, a practical plan is a plan that targets a balanced
budget by reducing costs to provide services or reducing services by one-half ($600,000) of the projected
deficit; and to further balance the budget by paying off or refinancing debt and increasing revenues.
Discussion
For several years, the city has reduced personnel due to budgetary constraints. However, personnel
reductions have not always been accompanied by planned reductions in service. Assessing budgetary
expenditure reductions through the lens of service reductions rather the personnel reductions, is a more
realistic and transparent depiction of the changes the community should expect to experience when the
City no longer has the revenue capacity to maintain its current service levels.
The city currently has four departments: Administrative Services; Fire; Police; and Public Works. Over the
past 15-20 years, City services have been reduced in some areas but mostly expanded in others. In
addition to expansion of services, budgetary constraints within the City’s General Fund have led to
dissolution of several City departments, including Parks and Recreation, Community Development, City
Clerk, Finance, and Building and Planning; each of these departments were once staffed by executive level
management staff persons.
Table 1 below shows full-time employees by Function/Program and Table 2 below shows full-time
employees by Department. Both tables exhibit a significant reduction in City employees over the past 20
years. The City has reduced community services by eliminating City Care, a city funded after school
program; otherwise, the city has added the Natural Gas Utility, School Resource Officer, and Air Pollution
Services. In essence, city is attempting to provide more service in the year 2021, compared to the year
2000, with less full-time staff.
22
Table 1: City of Susanville – Full Time Governmental Employees by Function/Program
FISCAL YEAR
Function/Program 2000 2001 2002 2003 2004 2005 2006 2007 2008 2009 2010 2011 2012 2013 2014 2015 2016 2017 2018 2019 2020 2021
Administration 3.1 3.4 3.4 3.5 3.5 2.5 2.5 2.5 2.5 2.5 1.25 1.75 3.5 3.5 3.5 3.5 3.5 3.5 3.5 3.5 2.5 2.5
City Clerk 4.1 4.1 4.1 1.5 1.5 1.5 1.5 1.5 1.5 1.5 1.5 1 1 1.5 1.5 1.5 1.5 1.5 1.5 1.5 1.5 1.5
Finance 6.5 6.5 6.5 7 7 7 6 6 6 6 5 5 4.5 4 5 5 5 5 5 5 5 5
Police 23 24 24 24 22 22 20 21 20 20 19 18 18 17 19 20 20 20 20 20 21 21
Fire 8.8 9.7 9.7 11 10.5 8.5 8.5 9 11 11 11 9 9 9 9 9 9 9 9 9 9 9
Community Dev. 10 9.8 5 4.5 4.5 4.5 4.5 4 4 3 3 3.75 3.75 3 3 3 3 3 3 3 3 3
Code Enforcement 1
Community Services 5.9 6.9 6.9 9 9 8 5 6 3 2 2 1 1 1 1 1 1 1 1 1 1 2
Community Pool 1
Public Works 16.6 18.6 18.6 19 20 17 18 18 18 18 18 18 18 18 18 19 19 18 18 18 18 19
Air Pollution 2 2 2 2 2 2 2 2 2
Total 78 83 83 80 78 71 66 68 66 64 62 57 57 59 62 64 64 63 63 63 63 67
Source: City of Susanville 2020 CAFR (Schedule 16)
Table 2: City of Susanville Full Time Governmental Employees by Department
FISCAL YEAR
Department 2000 2001 2002 2003 2004 2005 2006 2007 2008 2009 2010 2011 2012 2013 2014 2015 2016 2017 2018 2019 2020 2021
Administration Services 29.6 30.7 25.9 25.5 25.5 23.5 19.5 20 17 15 12.75 12.5 13.75 13 14 14 14 14 14 14 13 15
Police 23 24 24 24 22 22 20 21 20 20 19 18 18 17 19 20 20 20 20 20 21 21
Fire 8.8 9.7 9.7 11 10.5 8.5 8.5 9 11 11 11 9 9 9 9 9 9 9 9 9 9 9
Public Works 16.6 18.6 18.6 19 20 17 18 18 18 18 18 18 18 20 20 21 21 20 20 20 20 21
Total 78 83 83 80 78 71 66 68 66 64 62 57 57 59 62 64 64 63 63 63 63 67
Source: City of Susanville 2020 CAFR (Schedule 16)
23
Budgetary forecasts show increases in expenses out pacing increases in revenue. Absent additional
revenues, the city has no choice but to consider a reduction in services to balance its budget. From a
function/program perspective Police, Fire, Community Development, and Community Services (parks) are
completely funded by the General Fund. As shown in Table 1, significant reductions in Community
Development and Community Services have occurred over the past 20 years. As depicted in Table 2, the
Administrative Services Department personnel has been reduced by almost half since the year 2000.
Further reductions to Administrative Services will result in diminishing returns because in many cases only
one person is performing a specific essential function, e.g., Building Official and City Planner.
Past practices over the last 20 years have illustrated the focus the city has placed on public safety and
public safety is still the City’s top priority as evidenced in the City’s adopted FY 2021/22 budget. Of the
$5.5 million in estimated General Fund revenue, $4.2 million (76%) is transferred to Police and Fire. It is
apparent that meaningful budgetary expenditure reductions will only be realized by a reduction in Police
and Fire Services.
Currently, the city has adequate operating revenue through December 2024 due to the American Rescue
Plan Act. After December 2024, City General Fund revenues will drop off significantly. The City’s reserves
of $1.4 million will be depleted in less than two years (December 2026) and the city will no longer be able
to sustain its current level of service. The proposed service reduction plan takes place over the next two
to three years and is presented in three phases. Phase I represents immediate service reductions that will
be implemented by the end of calendar year 2021. Phase II will take place over the next two years and be
completed by the end of the calendar year 2024. Phase II includes additional service reductions but also
an assessment of opportunities to consolidate public safety functions and an evaluation of other cost
savings options that may not result in a significant reduction of boots on the ground performing essential
public safety work. If the City’s budgetary shortfalls are not adequately addressed in Phase II by the end
of 2024, then the service reductions identified in Phase III will need to be implemented. Phase III involves
service reductions in key public safety services.
Additionally, the city has recently placed a renewed emphasis on economic development; however,
revenue forecasts are not projected to increase significantly. Decreasing population, sales leakage, and
limited industry have led to stagnating revenues while each year costs of materials, equipment, and
personnel increase. Economic development efforts are planned to resurge in the next few months;
however, it may take several years for these efforts to manifest into significant revenue generation.
Finally, there is significant concern regarding the announced closure of the California Correctional Center,
which if implemented, will lead to population decreases and subsequently further decreases to the city’s
sales tax base. The following is a more detailed discussion of the three phases of this plan.
24
Phase I: Implemented by December 31, 2021
Phase I is accomplished by combining two existing, vacant, full-time benefitted positions into one new
full-time benefitted. The positions affected are the Administrative Staff Assistant in Administrative
Services and the Administrative Assistant position in the Fire Department. Combining these two positions
will create an annual estimated savings of $65,000. The combining of this these positions would relocate
the Fire Chief and the new position to office’s located at City Hall.
Phase I: Varying levels of reductions in the following services:
External Internal
City Hall & Fire Department - Answer telephone, interview callers, and follow specific guidelines in providing information and refer to proper party;
City Hall & Fire Department - Maintain office supply inventories and coordinate maintenance of office equipment, vehicles and vacation calendar;
City Hall & Fire Department - Open, sort and distribute incoming correspondence;
City Hall & Fire Department - General clerical duties including filing, photocopying, fax and mailing;
City Hall & Fire Department - Prepare and modify documents including correspondence, reports, drafts, memos and emails;
Maintain electronic and hard copy filing system;
City Hall & Fire Department - Schedule and coordinate meetings, appointments and travel arrangements;
City Hall & Fire Department - Assist in the preparation and distributions of agendas for meetings and prepare schedules;
City Hall - Provide back-up customer service for Finance Department and Building Division front counter;
Maintains a calendar of scheduled appointments for the Fire Chief;
Manage electronic and hard copy filing system;
Fire Department - Track and maintain account balances for Department Budget;
Types a variety of material for Fire Department staff, including correspondence, memos and emails, mailings, reports, manuals, guidelines, memoranda of understanding, permits;
Assists in preparation of staff reports, resolutions, ordinances, policies, contracts, agreements and department requests for reimbursement (invoices), request for proposals, request for qualifications and scopes of work;
Account and Project Management;
Maintains Emergency Records – Fire Station Management Software, including incident tracking, data analysis, collection and illustration;
25
Phase II: Implemented by December 31, 2024, subject to review during annual budget preparation.
Phase II includes the evaluation of cost saving measures and the pursuit of revenue increases as well as
additional service reductions.
Items that have be identified as cost saving measures include, but are not limited to the following:
• Combining the Police and Fire Chief positions into one Public Safety Chief position
• Contracting with Sheriff’s Office for police services
• Contracting with CalFire for fire services
• Utilizing Per Diem Staff at Fire Department
• Joint Powers Agency for fire services
Revenue increasing pursuits include a sales tax measure and economic development implementation
activities.
Service reductions proposed during Phase II involve combining two, currently filled, full-time benefited
positions into one full time benefited position (CSO and Code Enforcement Officer), and allocate 50% of
the Building Permit Technician to Enterprise Funds. An estimated annual savings of $80,000 is anticipated
as a result of the Phase II service reduction.
26
PHASE II Continued:
Phase II: Varying levels of reductions in the following services:
External Internal
Police Department - Answer non-hazardous calls for service;
Police Department - Maintain accurate records and write accurate incident and crime reports;
Police Department - Obtain information from parties at incident scenes and follow through on investigations;
Police Department - Maintains records and files of animal related cases and logs all incidents concerning animal control activity;
Police Department - Provides general animal control services including responding to calls for service concerning animal complaints or violations of local and state law, including but not limited to animals at large, animal bites, vicious animals, nuisances;
Police Department - Collect and assist in packaging evidence at crime scenes as directed;
Police Department - Direct traffic as assigned; Police Department - Assist in maintaining property room, which could include packaging, labeling, logging, storing, releasing, and delivering evidence items to court;
Police Department - Serve subpoenas and deliver court documents;
Police Department - Record and file citations, assign case numbers to incidents and maintain report files in the police department’s computer system;
Police Department - Assist in crime prevention, public education, and acts in collaboration with other community organizations;
Police Department - Compose a variety of correspondence, reports, and other materials requiring independent judgment as to content, accuracy and completeness;
Police Department - Parking enforcement and vehicle abatement duties;
Police Department - Administer the Live Scan computer systems;
Police Department - Provide and answer inquiries from the public;
Code Enforcement - Complete forms, prepare reports, investigation narratives and related correspondence accurately and in a timely manner. Prepare code enforcement cases for submittal to the Administrative Hearings Board;
Police Department - Receive incoming telephone calls, determine nature and urgency of call and coordinate appropriate response;
Code Enforcement - Conducts follow-up abatement procedures including the preparation of additional correspondence, site visits, and communication with property owners and attorneys; conducts follow-up investigations to ensure compliance with applicable codes and ordinances; prepares non-compliance cases for legal action; presents testimony at hearings
Police Department - Appear as a witness in court as necessary;
Code Enforcement - Complete forms, notices of violations, citations, reports, investigation narratives, and related correspondence accurately and timely. Process and present cases on appeal for abatement actions and administrative citations
27
Code Enforcement - Conduct field investigations on complaints of municipal code and permit condition violations; advise property owners, the public, and city staff on violations and methods of abatement; seek abatement/remedies through voluntary compliance where possible
Code Enforcement - Develop and implement efficient systems and procedures for task tracking and complaint management
Code Enforcement - Responds to public inquiries and complaints in a courteous manner; provides information to violators, the general public, business community, and other government agencies regarding codes, laws, and ordinances related to code enforcement duties; resolves complaints in an efficient and timely manner; refers complaints to other City departments for action as necessary
Code Enforcement - Prepares, monitors and files property liens and special assessments with the County Recorders/Assessors Office. Also prepares release of liens on previous abatement actions
Code Enforcement - Performs a variety of public relations and outreach work related to assigned activities; creates, updates, and conducts various presentations
Code Enforcement - Maintains a positive relationship with the community, other City departments, and the press
28
Phase III: Implemented by December 31, 2025, subject to review during annual budget preparation.
Phase III will be implemented upon assessment of expenditure reductions accomplished during Phase II.
The objective is not to cut key public safety services unless there is no budget capacity to provide them.
The services cut in Phase III will be boots on the ground police and fire personnel. As depicted below, the
services are primarily provided externally and include a significant public interface.
Phase III: Varying levels of reductions in the following services:
Police Department
External Internal
Patrols City in radio car or on foot
Answers calls for the protection of life, property and the enforcement of City, County and State laws
May conduct preliminary investigations of disturbances, prowlers, burglaries, theft, holdups, vehicle accidents, death and other criminal incidents
Makes arrests as necessary; interviews victims, complainants, and witnesses; interrogates suspects; gathers and preserves evidence; testifies and presents evidence in court
Operates crime and photography laboratory equipment in the course of investigations; prepares reports of arrests made, investigations conducted, and unusual incidents observed
Serves warrants and subpoenas
While on patrol, stops drivers who are operating vehicles in violation of laws; warns drivers against unlawful practices; issues citations and makes arrest as necessary; checks building for physical security, receives, searches, books, fingerprints, and transports prisoners; directs traffic at fires, special events, and other emergency or congested situations;
Administers first aid in emergency situations
Impounds and may release stolen or abandoned bicycles
Maintains contact with citizens regarding potential law enforcement problems and preserves good relationships with general public
May assist in special enforcement problems in matters relating to crime prevention and law enforcement
29
Fire Department
External Internal
Responds to alarms and other emergency calls. Selects route to be taken to the fire; drives and positions fire apparatus and other fire vehicles in proper location for efficient operations; selects hose nozzle, depending on type of fire; lays hose line and directs stream of water or chemicals onto fire
Cleans and assists in testing of fire hoses and pumping apparatus
Responds to fire, rescue, medical and other emergency incidents
Lays supply and suppression hose lines and operates nozzle to direct stream of water on fire
Positions, raises, lowers and climbs ladders to gain access to upper levels of buildings or to assist individuals from burning structures
Performs overhaul and salvage operations
Operates rescue and EMS equipment
Performs emergency rescue operations; administers first aid and CPR; and operates resuscitators for injured persons and those overcome by fire and smoke
Cleans station quarters, fire trucks and equipment and maintains a clean and orderly condition in and about the fire house.
Responds to public service calls or complaints, answers general questions from the public and assists in other community projects
Assists in fire prevention inspections Participates in fire drills, demonstrations, and courses in hydraulics, pump operation and maintenance, and firefighting techniques. and training exercises.
Respond to emergency calls during non-duty hours
Operate fire pumping engines and other fire suppression equipment
Creates openings in buildings for ventilation or entrance
Protects property from water and smoke by use of waterproof salvage covers, smoke ejector, and deodorants
Test and maintains fire apparatus and other emergency vehicles and equipment in safe and proper working condition; performs mechanical inspection, repairs, and servicing of fire trucks and equipment as prescribed by department policy
May perform fire inspection work in the enforcement of all ordinances, laws, and codes pertaining to fire prevention and weed abatement operations
Assists in training volunteer fire fighters as required
Installs, maintains, and repairs fire hydrants, tests hoses and hydrants for proper flow and operation
30
RESOLUTION NO. 21-5940 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SUSANVILLE
APPROVING 2021 EXPENDITURE REDUCTION PLAN
WHEREAS, the City of Susanville has adopted a General Fund deficit budget in 2021/22 and has forecasted future deficit budgets unless revenues can be significantly increased or expenditures can be significantly decreased; and
WHEREAS, the City of Susanville has prepared an Expenditure Reduction Plan
presenting a three phased plan to reduce City Services over the next three years; and WHEREAS the Expenditure was presented in draft form on September 15,
2021 and has been circulated for public comment. NOW THEREFORE, be it resolved that the City Council does hereby approve
the Expenditure Reduction Plan.
APPROVED: _________________________________ Mendy Schuster, Mayor
ATTEST: __________________________________
Heidi Whitlock, City Clerk
The foregoing Resolution was adopted at a regular meeting of the City Council of the City of Susanville, held on the 17h day of November 2021 by the following vote:
AYES: NOES: ABSENT: ABSTAINING:
______________________________ Heidi Whitlock, City Clerk
APPROVED AS TO FORM: _____________________________
Margaret Long, City Attorney
31
AGENDA ITEM NO. 9.BAction Item
Submitted By: Kristin Gilman, Public Works
Action Date: November 17, 2021
SUBJECT:Consider Resolution No. 21-5935, supporting the Sacred Heart ofJesus Catholic Church’s procession in honor of Our Lady ofGuadalupe
PRESENTED BY: Bob Godman, Acting Public Works Director
SUMMARY:City Council support is requested for the Sacred Heart of JesusCatholic Church’s procession in honor of Our Lady of Guadalupe. Forthe event, the church requests permission to conduct a procession inhonor of Our Lady of Guadalupe on Sunday, December 12, 2021. Thechurch anticipates approximately 50 – 75 people to participate in thisprocession, which will include approximately 25 Native American andMexican dancers in authentic native attire. This procession wouldbegin at 4:00 pm. For the procession, the church has requested theclosure of Nevada St. from N. Roop St. to Weatherlow St. and UnionSt. from North Alley to North St.
FISCAL IMPACT:Estimated cost of $370 for Public Works Department staff to closeNevada St. and Weatherlow St. as indicated in the Summary.
ACTION REQUESTED:Motion to approve Resolution No. 21-5935, supporting the SacredHeart of Jesus Catholic Church’s procession in honor of Our Lady ofGuadalupe on Sunday, December 12, 2021.
SUSANVILLE CITY COUNCIL AGENDA ITEM
ATTACHMENTS:21-5935.pdf
32
RESOLUTION No. 21-5935 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SUSANVILLE
SUPPORTING SACRED HEART OF JESUS CATHOLIC CHURCH PROCESSION IN HONOR OF OUR LADY OF GUADALUPE AND AUTHORIZING CLOSURE OF
NEVADA ST. FROM N. ROOP ST. TO WEATHERLOW ST. AND UNION ST. FROM NORTH ALLEY TO NORTH ST. ON SUNDAY, DECEMBER 12, 2021, FROM 4:00 PM
TO 6:00 PM FOR THE EVENT
WHEREAS, City Council support is requested for the Sacred Heart of Jesus Catholic Church’s procession in honor of Our Lady of Guadalupe to be held on Sunday, December 12, 2021, from 4:00 pm to 6:00 pm; and WHEREAS, the event requires the closure of Nevada St. from N. Roop St. to Weatherlow St. and Union St. from North Alley to North St. on Sunday, December 12, 2021, from 4:00 pm to 6:00 pm for the event; and NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Susanville as follows: 1) The City Council supports the Sacred Heart of Jesus Catholic Church’s procession in honor of Our Lady of Guadalupe to be held on Sunday, December 12, 2021, from 4:00 pm to 6:00 pm; and 2) The City authorizes the closure of Nevada St. from N. Roop St. to Weatherlow St. and Union St. from North Alley to North St. on Sunday, December 12, 2021, from 4:00 pm to 6:00 pm for the event. APPROVED:_____________________________ Mendy Shuster, Mayor ATTEST:_______________________________ Heidi Whitlock, City Clerk The foregoing Resolution No. 21-5935 was adopted at a regular meeting of the City Council of the City of Susanville, held on the 17th day of November 2021, by the following vote: AYES: NOES: ABSENT: ABSTAINING: ___________________________ Heidi Whitlock, City Clerk APPROVED AS TO FORM: _____________________________ Margaret Long, City Attorney
33
AGENDA ITEM NO. 9.CAction Item
Submitted By: Kristin Gilman, Public Works
Action Date: November 17, 2021
SUBJECT:Consider Resolution No. 21-5936, supporting the Thanksgiving DayTurkey Trot on Thursday, November 25, 2021
PRESENTED BY: Bob Godman, Acting Public Works Director
SUMMARY:Lassen Senior Services requests City Council support for theThanksgiving Day Turkey Trot. For the event, they have requested theclosure of Sunkist Dr. from Santa Paula Ln. to Limoneria Ave. andLimoneria Ave. from Sunkist Dr. to Riverside Dr., from 8:00 am to 9:30am. The street closure will help ensure the safety of participants.
This event requires two (2) Public Works Department employees toset up and take down traffic control signs.
FISCAL IMPACT:Estimated cost of $370 for Public Works Department staff to closeSunkist Dr. and Limoneria Ave. as indicated in the Summary.
ACTION REQUESTED:Motion to adopt Resolution No. 21-5936, supporting the ThanksgivingDay Turkey Trot on Thursday, November 25, 2021, from 8:00 am to9:30 am.
SUSANVILLE CITY COUNCIL AGENDA ITEM
ATTACHMENTS:21-5936.pdf
34
RESOLUTION No. 21-5936 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SUSANVILLE
SUPPORTING THE THANKSGIVING TURKEY TROT EVENT ON THURSDAY, NOVEMBER 25, 2021, AND APPROVING THE CLOSURE OF SUNKIST DR. FROM SANTA PAULA LN. TO LIMONERIA AVE. AND LIMONERIA AVE. FROM SUNKIST
DR. TO RIVERSIDE DR. FROM 8:00 AM TO 9:30 AM WHEREAS, Lassen Senior Services has requested City Council support of the Thanksgiving Day Turkey Trot event on Thursday, November 25, 2021, from 8:00 am to 9:30 am; and
WHEREAS, Lassen Senior Services has requested the closure of Sunkist Dr. from
Santa Paula Ln. to Limoneria Ave. and Limoneria Ave. from Sunkist Dr. to Riverside Dr. on Thursday, November 25, 2021, form 8:00 am to 9:30 am. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Susanville hereby supports the Thanksgiving Turkey Trot event and approves the street closure of Sunkist Dr. from Santa Paula Ln. to Limoneria Ave. and Limoneria Ave. from Sunkist Dr. to Riverside Dr. on Thursday, November 25, 2021, form 8:00 am to 9:30 am for the event. APPROVED:_____________________________ Mendy Shuster, Mayor ATTEST:_______________________________ Heidi Whitlock, City Clerk The foregoing Resolution No. 21-5936 was adopted at a regular meeting of the City Council of the City of Susanville, held on the 17th day of November 2021, by the following vote: AYES: NOES: ABSENT: ABSTAINING: _____________________________ Heidi Whitlock, City Clerk
APPROVED AS TO FORM: _____________________________ Margaret Long, City Attorney
35
AGENDA ITEM NO. 9.DAction Item
Submitted By: Bob Godman, Public Works
Action Date: November 17, 2021
SUBJECT: Consider Resolution No. 21-5937, contracting with FarwestCorrosion Control for Cathodic Protection survey on the City's six inchhigh pressure natural gas pipeline.
PRESENTED BY: Bob Godman, Acting Public Works Director
SUMMARY: In May of 2021 the City contracted with Farwest Corrosion ControlCompany to test the Cathodic Protection System on the City's six inchhigh pressure natural gas pipeline. In their report to the Natural Gasdepartment Farwest identified a discontinuity between sections118+08 and 142+69. Welded steel pipeline should have minimalresistance and no discontinuity since cathodic protection relies onelectrical conductivity to protect the pipeline. The Natural GasDivision would like to contract with Farwest to identify the exactlocation of the discontinuity in order to fix the continuity and protectthis section of the pipeline.
FISCAL IMPACT: Up to $10,940 cost to the City's Natural Gas 7401 Fund
ACTION REQUESTED: Motion to approve Resolution No. 21-5937, contracting with FarwestCorrosion Control for Cathodic Protection survey on the City's six inchhigh pressure natural gas pipeline.
SUSANVILLE CITY COUNCIL AGENDA ITEM
ATTACHMENTS:B21-326 City of Susanville Cont Test Proposal.pdf21-5937.pdf
36
Farwest Reference: 21‐326‐MS August 10, 2021
Central California Regional Office 1120 Carrier Parkway, Bakersfield, CA 93308 661.323.2077 | [email protected]
City of Susanville6‐Inch High Pressure Natural Gas Pipeline
Susanville, California
Cathodic Protection System Testing – Station 118+08 to 142+69 Continuity
Testing
37
Complete Cathodic Protection & Corrosion Control Solutions Products • Engineering • Installation
Central California Regional Office 1120 Carrier Parkway, Bakersfield, CA 93308 661.323.2077 | [email protected]
1
August 12, 2021 City of Susanville | Public Works Department 720 South Street Susanville, CA 96130 Attention: Reuben G Downing, Gas Utility Supervisor, (530) 310‐4162, [email protected] Subject: Cathodic Protection Proposal – City of Susanville 6‐Inch High Pressure Natural Gas Pipeline –
Cathodic Protection System Testing – Follow‐up Continuity Testing, Susanville, California Rueben, Per your request, Farwest Corrosion Control Company (Farwest) is pleased to submit our proposal to provide our cathodic protection testing services, to complete follow‐up continuity testing on the City of Susanville’s 6‐inch natural gas pipeline. DISCUSSION In our follow‐up report (dated June 2021) on the 2021 Annual Cathodic Protection surveys, Farwest identified data that indicate the possible presence of a previously unknown insulator or resistive connection that might be effecting the performance of the CP System. Farwest recommended that an investigation be completed in an effort to verify or rule out the presence of an in‐line insulator via inspection and records search. If that investigation did not confirm the presence or location of an insulator then on‐site continuity testing would be necessary. The continuity testing is intended to confirm and locate, or rule out the presence of any insulating or resistive joints between stations 118+08 and 142+69. PROJECT SCOPE Farwest proposes to offer the services of a NACE Certified CP Technician, working under the offsite supervision of a Corrosion Engineer or Cathodic Protection Specialist to complete the following tasks: 1. Inspect accessible pipe appurtenances and fittings at the Valve 5 location (Station 141+08) to verify an insulated
joint is not present. Insulated joints are often co‐located with inline valves. 2. Install temporary CP test ground bed with GPS synchronized current interrupters at one or more locations, to
perform current applied bump test and/or fixed‐reference moving ground test to evaluate polarization response with high levels of CP current applied. These tests offer qualitative data on continuity of the pipeline under test.
3. Provided the test stations at 118+08 and 142+69 both contain TWO functional test leads connected to the pipe under test. Use a portable power supply to apply current directly the pipe for a circulating current test. Calculated linear resistance in pipeline circuit will indicated qualitatively the presence of any discontinuity or resistive connection in the pipe. Welded steel pipe should have minimal resistance and no discontinuities. the
4. If testing indicates a discontinuity, a pipeline locator can be used to trace the pipeline from the test station to the insulator.
5. Provide a written report detailing criteria, test methods used, findings and recommendations.
38
Complete Cathodic Protection & Corrosion Control Solutions Products • Engineering • Installation
Central California Regional Office 1120 Carrier Parkway, Bakersfield, CA 93308 661.323.2077 | [email protected]
2
Proposed scope includes all labor and expenses, including truck, test instruments, interrupters, travel, mileage, lodging, and meals based on round‐trip travel from Hayward, California and one overnight in Susanville. It is anticipated that the onsite survey work can be completed within one business day, by a single technician. A single technician will require onsite assistance from Public works personnel setting up test equipment throughout the testing procedures. If a second technician is required to be provided by Farwest to assist testing, costs will increase. Data entry, analysis, report draft, and cathodic protection specialist review will require up to one business day upon completion of the survey. This scope of work does not include design, materials, or installation for any repairs or upgrades. COST SUMMARY
Continuity Testing: $5,975.00 Lump Sum
Project Total $5,975.00 Lump Sum NOTES AND EXCLUSIONS 1. Submission of any shop drawings, product data sheets, or other required submittal documentation for owner
or project approval will be provided within five to ten business days upon receipt, by Farwest, of a project purchase order or Letter of Intent from the purchaser.
2. Copper cable, zinc, magnesium or MMO Anode material prices are subject to escalation or de‐escalation at the time of order due to commodity market conditions or factors beyond Farwest’s control.
3. All onsite labor pricing is based on prevailing wage rates for 2021. 4. Onsite labor pricing is based on a single CP‐1 completing the testing with the assistance of City of Susanville
Public works personnel to assist with equipment set‐up during testing. If a second technician from Farwest is required to assist, new project cost will be…$10,940.00 Lump Sum.
5. All engineering prices include expenses and mileage for travel, one job site visit, review of available drawings and documents, truck and instruments for fieldwork, design, and deliverables discussed above.
6. Safe access to the pipeline test station locations and facilities is required, including Valve #5. Escort and/or traffic control is not included in pricing, to be provided by others.
7. Payment terms are NET 30 Days with an approved credit account in good standing.
We appreciate the opportunity to submit this proposal. If you have any questions, or if we can assist you in any way, please do not hesitate to call. Respectfully, Farwest Corrosion Control Company
Michael Schifferle Regional Manager – Central California NACE CP‐2 #20673
39
RESOLUTION NO. 21-5937 A RESOLUTION OF THE CITY COUNCIL OFTHE CITY OF SUSANVILLE
AUTHORIZING MAYOR TO EXECUTE AGREEMENT FOR FARWEST CORROSION CONTROL COMPANY TO IDENTIFY THE INSULATION ISSUE BETWEEN
STATIONS 118+08 AND 142+69 ON THE CITY’S SIX-INCH HIGH PRESSURE NATURAL GAS LINE
WHEREAS, the City of Susanville Public Works Department is required to comply
with federal regulations by the Department of Transportation (DOT) and specified in the City Natural Gas Integrity Management Plan; and
WHEREAS, these DOT regulations require a baseline assessment of pipeline
integrity survey; and WHEREAS, it is the desire City of Susanville to maintain a safe, leak free natural
gas system; and
WHEREAS, Farwest Corrosion Control Company completed a test of the City’s repairs to the pipeline’s cathodic protection system; and
WHEREAS, Farwest Corrosion Control Company’s report identified an insulated
area between stations 118+08 and 142+69; and WHEREAS, the exact location of the insulated section needs to be identified for
repair; and WHEREAS, Farwest Corrosion Control Co. is familiar with the City Natural Gas
system and can complete the scope of work outlined; and WHEREAS, funding will be provided by the City of Susanville, Public Works
Department Natural Gas Budget. NOW, THEREFORE, BE IT RESOLVED, by the City Council of the City of
Susanville that the Mayor is hereby authorized to execute a services contract with Farwest Corrosion Control Company, not to exceed $10,940, to identify the insulation problem between stations 118+08 and 142+69 on the City’s Six-Inch High Pressure Natural Gas Pipeline.
APPROVED:________________________________
Mendy Schuster, Mayor ATTEST:___________________________________ Heidi Whitlock, City Clerk The foregoing Resolution was adopted at a regular meeting of the City Council of
the City of Susanville, held on the 17th day of November, 2021, by the following vote: AYES: NOES: ABSENT: ABSTAINING:
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_____________________________ Heidi Whitlock, City Clerk
APPROVED AS TO FORM:___________________________________ Margaret Long, City Attorney
41
AGENDA ITEM NO. 9.EAction Item
Submitted By: Jolene Arredondo, Fire
Action Date: November 17, 2021
SUBJECT: Consider Resolution No. 21-5939, approving and accepting adonation from the Firefighters Charitable Foundation
PRESENTED BY: James Moore, Fire Chief
SUMMARY: The Firefighters Charitable Foundation is a charitable corporation thatprovides funding to Fire Departments across the United States to fundfire safety programs, fire aid education programs, and providesassistance to fire and disaster victims. The Susanville FireDepartment submitted a list of identified needs to continue to provideeducational outreach and first aid to our community. The FirefightersCharitable Foundation received that request and has awarded thatrequest with a donation of $300.00. Upon approval and acceptance bythe City Council, the Fire Department plans to utilize this funding forFire Prevention supplies, materials and educational promotions.
FISCAL IMPACT: Fire Department to receive $300.00 in charitable donations topurchase educational supplies
ACTION REQUESTED: Motion to approve Resolution No. 21-5939, approving and accepting adonation from the Firefighters Charitable Foundation
SUSANVILLE CITY COUNCIL AGENDA ITEM
ATTACHMENTS:Firefighters Charitable Foundation Award Letter21-5939.pdf
42
. .
I I~ $ • . . . :
FIREFIGHTERS CHARITABLE FOUNDATION A 501 (c) 3 CHARITABLE CORPORATION
ONE WEST STREET• FARMINGDALE, NY 11735 • 800.837.FIRE (3473) PHONE: 516.249.0332 EMAIL: [email protected] FAX: 516.249.0338
August 2, 2021 WEB: www.ffcf.org
City Susanville FD Chief James Moore 1505 Main Street Susanville, CA 96130
Dear Chief,
l am pleased to inform you that our Board of Directors has reviewed the details of your needs, as brought to our attention by our Program Director and has approved that a grant be given to your organization in the amount of $300.00. Accordingly, we are enclosing herewith our check in the amount of $300.00 payable to your organization.
We recognize your need, and thanks to the generosity of individuals and corporations from all corners of this country our organization has been able to assist those in need since 1991. All we ask in return is simple: that you keep in touch with us and let us know how our grant was of assistance to you (so that we can share that news with our contributors), and that if your organization and others in your community find yourselves in a position that you remember the Firefighters Charitable Foundation, so that we may be in a position to help others in their time of need.
Please help us update our information regarding your facility. If there are any changes to your fire department mailing address, name of your chief, phone number etc. please let us know. Send information to: Joann Vazquez - email: [email protected].
Once again, we are very pleased that we were able to be assistance to you.
Sincerely,
Frank R. Tepedino President Firefighters Charitable Foundation
FRT:jv Enc.
43
RESOLUTION NO. 21-5939 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SUSANVILLE
APPROVING AND ACCEPTING A DONATION FROM FIREFIGHTERS CHARITABLE FOUNDATION
WHEREAS, the City of Susanville has applied for fundings to the Firefighters Charitable Foundation which provides funding to fire safety programs, first aid education programs and funding to support fire department programs; and
WHEREAS, the City of Susanville Fire Department has a need to purchase public education supplies, prevention supplies, and safety hand-out brochures; and
WHEREAS, the City being authorized to accept gifts and donations; and WHEREAS, the City Council acknowledges that the prevention and education
supplies, and safety hand-out brochures, are valuable resources to the community.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Susanville hereby accepts the donation from the Firefighters Charitable Foundation in the amount of $300.00; and BE IT FURTHER RESOLVED, that the Mayor is hereby authorized to approve this donation on behalf of the City of Susanville and authorizes the Finance Manager to modify the budget as necessary to accommodate the expenditure of funds received. APPROVED: ____________________________________ Mendy Schuster, Mayor
ATTEST: ___________________________________ Heidi Whitlock, City Clerk The foregoing Resolution was adopted at a regular meeting of the City Council of the City of Susanville, held on the 17th day of November, 2021, by the following vote: AYES: NOES: ABSENT: ABSTAINING: ___________________________________ Heidi Whitlock, City Clerk APPROVED AS TO FORM: ___________________________________ Margaret Long, City Attorney
44
AGENDA ITEM NO. 9.FAction Item
Submitted By: Dan Newton, Administrative Services
Action Date: November 17, 2021
SUBJECT: Consider Police Officer Trainee and authorize City Administrator tosign Police Officer Trainee Agreement
PRESENTED BY: Dan Newton, City Administrator
SUMMARY: The City of Susanville has had success in the past by hiring policeofficer trainees and sending them to the police academy. In the past,police officer trainees have remained with the City as long standinghigh quality employees. The City pays for the academy (approximately $25,000 includingmeals and lodging) and hires the trainee as a temporary employee.The trainee is paid 90% of a base police officer salary while attendingthe academy and agrees to work for the City for a minimum of threeyears upon successful completion. If the candidate is unsuccessful inthe academy or leaves employment with the city early there isrepayment provision in the Agreement. The cost for the trainee is covered by leaving a police officer positionvacant while the trainee is in the academy as a temporary employeethe trainee is not subject to benefits. The normally budgeted cost ofbenefits and the entry level officer pay is what is used to pay for thecost of the academy. Time is of the essence on this item because the Law EnforcementAcademy starts in January 2022.
FISCAL IMPACT: The cost of the trainee will be covered by the budgeted salary andbenefit package for a vacant police officer position.
ACTION REQUESTED: Approve filling the position of Police Officer Trainee and authorize CityAdministrator to sign Police Officer Trainee Agreement.
SUSANVILLE CITY COUNCIL AGENDA ITEM
ATTACHMENTS:
45
AGENDA ITEM NO. 12.ADiscussion Item
Submitted By: Jolene Arredondo, Administrative Services
Action Date: November 17, 2021
SUBJECT: Statewide Parks Program Applications Update
PRESENTED BY: Dan Newton, City Administrator
SUMMARY: Suzi Kochems of Silk Consulting will provide an update to Council onthe two applications which have been submitted to the StatewideParks Program, one application to make improvements to the SusanRiver Trail and the second application was submitted forimprovements at Memorial Park.
FISCAL IMPACT: None
ACTION REQUESTED: Information Only
SUSANVILLE CITY COUNCIL AGENDA ITEM
ATTACHMENTS:
46
AGENDA ITEM NO. 12.BDiscussion Item
Submitted By: Jolene Arredondo, Administrative Services
Action Date: November 17, 2021
SUBJECT: Discussion regarding Parks and Water Bond Act of 2018 (Prop 68),Per Capita Program application
PRESENTED BY: Dan Newton, City Administrator
SUMMARY: On December 2, 2020 Resolution No 20-5833 approved the City ofSusanville to apply for Parks and Water Bond Act (Prop 68) PerCapita Program and for $63,000 of the $177,952 be allocated to theaddition of a pump track at Memorial Park and the remainder of thefunds available be allocated to lighting improvements at MemorialPark. The Per Capita Program application submission deadline isDecember 31, 2021 and contracts for this grant will need to becompleted by June 1, 2022. Projects are to be completed byDecember 31, 2023. The City of Susanville has submitted anapplication to the Statewide Parks Program to make improvements toMemorial Park which include renovations to the existing skate parkand to add lighting throughout the park. Staff is requesting direction toproceed with the identified project scope of adding a pump trackfeature and park lighting and to complete the Per Capita Programapplication components which include but are limited to CEQACompliance, Site Plan, Project Scope and other documentationsubmission as required.
FISCAL IMPACT: Potential to receive $177,952 in grant funding through the Parks andWater Bond Act (Proposition 68) Per Capita Program
ACTION REQUESTED: Direction to staff
SUSANVILLE CITY COUNCIL AGENDA ITEM
ATTACHMENTS:Pump Track ConceptDevelopment_Project_Scope.Cost_Estimate_Form_8.11.20.pdfPer_Capita_Program_Funding_Sources_Form_7.31.20.pdfPer_Capita_Project_Application_Form_7.17.20.pdfPer_Cap_FAQs20200701.pdf
47
48
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This page is the creative property of Progressive Bike Ramps. It cannot be copied or redistributed.
49
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50
Progressive Bike Ramps I 601 S. McKinley I Joplin, MO 64801 I 417.288.4466
FOB Design# Quote# Susanville, CA PBR0045 M Q24443
Item Obstacle 1 Speed Ring (Mason Series)
Subtotal Freight Installation
Height Width Length 3.0' 21.0' 54.0'
TOTAL
Price $45,000.00
$45,000.00 FREE
$16,393.85
$61,393.85
Notes:
) • Installation includes prevailing wage. • If your project is subject to bonding requirements, or sales tax, call for revised quote.
Sourcewell ~ Formerly NJPA
Awarded Contract #030117-ARC
Purchase through our competitively bid government Sourcewell contract.
This page is the creative property of Progressive Bike Ramps. It cannot be copied or redistributed.
51
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□ □ □ □ □ □ □ □ □ □ □ □ □ □ □ □ □ □ □ □ □ □ □ □ □ □ □ □ □ □
□ □ □
State of California – The Natural Resources AgencyDEPARTMENT OF PARKS AND RECREATION
Development Project Scope/Cost Estimate Form GRANTEE: PROJECT Name
Development project scope (Describe the project in 30 words or less):
Project Scope Items all that apply:
Install new
Renovate existing
Replace existing Recreation Element
Pool, aquatic center, splash pad
Trails or walking paths
Landscaping or irrigation
Group picnic, outdoor classrooms, other gathering spaces
Play equipment, outdoor fitness equipment
Sports fields, sports courts, court lighting
Community center, gym, other indoor facilities
Restroom, concession stand
Other:
Other: Minor elements which support one or more of the recreation elements checked above: benches, lighting, parking, signage, etc.
PRE-CONSTRUCTION (costs incurred prior to ground-breaking, such as design, permits, bid packages, CEQA); up to 25% of total PROJECT cost. $
Construction $ Total PROJECT cost $
Subtract GRANTEE match if not in severely disadvantaged community (20% of total PROJECT cost, see page 13)
Less match -$
Total GRANT amount requested $
The GRANTEE understands that all elements listed on this form must be complete and open to the public before the final grant payment will be made.
AUTHORIZED REPRESENTATIVE Signature Date
Print Name and Title
19
52
State of California – The Natural Resources Agency DEPARTMENT OF PARKS AND RECREATION
20
GRANTEE: PROJECT Name
PROJECTS funded by the program are not complete until the PROJECT SCOPE is complete, and the PROJECT is open to the public. PROJECTS will:
• Be entirely funded by the GRANT, or
• Require funds in excess of the GRANT.
If the PROJECT requires funds in excess of the GRANT, the SCOPE of the PROJECT may be either the SCOPE of the larger project, or a subset of the larger project.
For example, if the PROJECT is $100,000 towards construction of a $500,000 park, the SCOPE can be the $500,000 park, or a $100,000 element of the park, such as a playground, that can be complete and open to the public.
The PROJECT will be entirely funded by the GRANT, or The PROJECT requires funds in excess of the GRANT:
The SCOPE is the same as the scope of the larger project, or The SCOPE is a subset of a larger project, the scope of that larger project is:
Larger project cost: $ Anticipated completion date:
List all funds that will be used. Submit revised Funding Sources form should funding sources be added or modified.
Funding Source Date Committed Amount
Per Capita/State of California July 1, 2018 $
$
$
I represent and warrant that I have full authority to execute this Funding Sources Form on behalf of the GRANTEE. I declare under penalty of perjury, under the laws of the State of California, that this status report, and any accompanying documents, for the above-mentioned GRANT is true and correct to the best of my knowledge.
AUTHORIZED REPRESENTATIVE Signature Date
Print Name and Title
Funding Sources Form
53
State of California – The Natural Resources Agency DEPARTMENT OF PARKS AND RECREATION
Per Capita Project Application Form
PROJECT NAME REQUESTED GRANT AMOUNT $
PROJECT SITE NAME and PHYSICAL ADDRESS where PROJECT is located including zip code (substitute latitude and longitude where no street address is available)
MATCH AMOUNT (if project is not serving a severely disadvantaged community)
$
LAND TENURE ( all that apply) Owned in fee simple by GRANTEE
Available (or will be available) under a ( ) year lease or easement
NEAREST CROSS STREET
Project Type (Check one) Acquisition Development
COUNTY OF PROJECT LOCATION
GRANTEE NAME AND MAILING ADDRESS
AUTHORIZED REPRESENTATIVE AS SHOWN IN RESOLUTION
Name (typed or printed) and Title Email address Phone
GRANT CONTACT-For administration of grant (if different from AUTHORIZED REPRESENTATIVE)
Name (typed or printed) and Title Email address Phone
GRANT SCOPE: I represent and warrant that this APPLICATION PACKET describes the intended use of the requested GRANT to complete the items listed in the attached Development PROJECT Scope/Cost Estimate Form or acquisition documentation. I declare under penalty of perjury, under the laws of the State of California, that the information contained in this
APPLICATION PACKET, including required attachments, is accurate.
Signature of AUTHORIZED REPRESENTATIVE as shown in Resolution Date
Print Name:
Title:
54
1
Proposition 68 Per Capita Program Office of Grants and Local Services (OGALS)
Frequently Asked Questions
Grant Contracts and Projects
1. How does an agency receive a Per Capita grant contract?
Agencies must first attend a mandatory workshop. Second, each agency must submit one or more complete project applications that equal the amount of its allocation. Then a grant contract will be executed.
2. How does an agency submit a project application?
The Per Capita Procedural Guide provides information about the documentation needed as part of an application. OGALS will also be conducting technical assistance workshops to review the Procedural Guide.
3. What is the deadline for submitting a project application?
December 31, 2021. Agencies are encouraged to submit application packages digitally. The package must include all items listed on page 11 of the Procedural Guide prior to submitting to OGALS.
Projects
1. What type of projects are eligible?
Projects must be for capital outlay; that is, acquisition of land, or improvements to existing property beyond its original condition. Operation, maintenance, repairs are not eligible.
2. Can Per Capita grantees use Per Capita funds to pay for staff costs?
Staff time for working on grant administration, such as preparing payment requests is eligible, as is actual work done on the project. Staff time must be documented actual time, not estimates of time; benefit costs can be included in employee costs, but overhead costs, such as rent and utilities, cannot be charged to the grant.
Small Jurisdictions in Heavily Urbanized Counties
1. What is this Program?
Proposition 68 made $10,375,000 available to cities and local districts with populations less than 200,000 in counties with populations greater than 500,000. These funds were allocated to eligible entities on a per person basis.
2. How will those funds be made available?
Grantees will receive separate contracts for these allocations; grantees receiving an allocation from this program and the regular Per Capita program, may combine the allocations and use them for a single project.
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2
Match
1. Is there a required match for Per Capita grants?
There is a 20% match for projects that do not serve a severely disadvantaged community; projects are considered to be serving a severely disadvantaged community if there is such a community within one-half mile of the project site. See the Per Capita Fact Finder at https://www.parksforcalifornia.org/percapita for more information.
2. How do I calculate match?
Divide the Per Capita funds to be used on the project by 4. For a project using the entire allocation of $177,952, the match will be $44,488.
Total Project Cost $222,440
Minus Local Match (20%) (44,488)
Grant Amount $177,952
3. Can the required match be waived?
No. The match is required by Prop 68; OGALS does not have authority to waive the match.
4. What if an agency cannot afford the required match?
If an agency cannot afford to provide the complete match, it can consider creating a smaller project for which it can afford the match. An agency may also consider transferring all or part of its allocation to another eligible entity. For more information about the transfer process, see page 54 of the Per Capita Procedural Guide.
Program Implementation
1. Proposition 68 stated that the minimum allocation was $200,000 for Cities and Local Districts; why are these entities receiving a smaller allocation?
Proposition 68 provided $111 million for City and Local District Per Capita; with 635 eligible entities, that provides $174,803 per recipient. The Governor’s budget proposes to redirect $2 million to supplement the amount available for City and Local District allocations. If approved, each of these allocations will be increased to $177,952.
2. Now that allocations have been released, what do agencies need to do to receive these funds?
Agencies must attend a mandatory workshop and submit a complete application package to OGALS. Then a contract will be executed. At that point, agencies can begin to submit reimbursement payment requests for their projects.
56
AGENDA ITEM NO. 12.CDiscussion Item
Submitted By: Bob Godman, Public Works
Action Date: November 17, 2021
SUBJECT: Water Infrastructure Surcharge Report
PRESENTED BY: Bob Godman, Acting Public Works Director
SUMMARY: A concerned citizen asked about the Water Infrastructure Surchargeat the October 20th, 2021 City Council meeting, staff will provide areport regarding the work that has been completed with the waterinfrastructure surcharge funds, current fund balances and plannedprojects.
FISCAL IMPACT: None
ACTION REQUESTED: This item is an information item.
SUSANVILLE CITY COUNCIL AGENDA ITEM
ATTACHMENTS:
57
AGENDA ITEM NO. 13.ADiscussion Item
Submitted By: Heidi Whitlock, Administrative Services
Action Date: November 17, 2021
SUBJECT: Department Head Reports
PRESENTED BY: Dan Newton, City Administrator
SUMMARY: The City Administrator Reports section of the agenda is designed forthe Administrator and Department Heads to address the Council on avariety of topics, as needed.
FISCAL IMPACT: None
ACTION REQUESTED: Information only
SUSANVILLE CITY COUNCIL AGENDA ITEM
ATTACHMENTS:
58
AGENDA ITEM NO. 13.BDiscussion Item
Submitted By: Jolene Arredondo, Administrative Services
Action Date: November 17, 2021
SUBJECT: Items from the Podium
PRESENTED BY: Dan Newton, City Administrator
SUMMARY: Any person may address the Council during Business from the Floorand throughout the City Council Agenda's staff reports and items. Toencourage public participation in City Council meetings and addressitems brought forth to the podium by the public, staff has compiled theattached list from the past 3 months of Council meetings andcategorized items brought forth to the podium by date the commentwas received, agenda item comment was received on and publiccomments received during business from the floor for Council's reviewand to help staff prioritize and address public items.
FISCAL IMPACT: None.
ACTION REQUESTED: Provide direction to staff
SUSANVILLE CITY COUNCIL AGENDA ITEM
ATTACHMENTS:211117 ITEMS FROM THE PODIUM.pdf
59
MEETING DATE
9/1/2021
10/6/2021
10/6/2021 Consider litter pickup throughout city from Dixie Fire Emergency
10/6/2021 Consider active search for homeless shelter locations
10/20/2021
10/20/2021
10/20/202111/3/2021 Consider partnership with Lassen Family Services in CASA volunteer program
8/18/2021 Airport Hangar Purchase Consider renting airport hangars to various businesses for non‐
aviation businesses and storage Consider utilizing entitlement funds to reinvest in airport not
just City owned hangar improvements9/15/2021 Expenditure Reduction Plan
Concern with reduction of public safety to community while
similtaneaously state is releasing inmates and crime is increasing
9/15/2021 Local Sales and Use Tax Measure Consider community surveying to approve transparency through tax
measure process and inform the public of how money will be received,
obtained and used
10/6/2021 HUSA Safe and Sane Halloween Consider impact on businesses due to road closure
Consdier increasing police presence to reduce crime and graffiti
10/20/2021 Report on HUSA Funding Consider survey that includes information of HUSA benefits,
include assessment amounts businesses would be willing to pay
in survey, include in survey information of how funds are spent
and what businesses would like monies to be spent on Consider utilizing ARPA funds to support small businesses in
Uptown district to improve foot traffic in area Consider removing assessments and use ARPA funding to be
utilized to cleam up appearance and restroration efforts of
Uptown District and once economic activity has increased re‐
implement assessments Consider asking Uptown District businesses to donate to HUSA
versus collecting assessments
Consider revising boundaries of District Consider providing information on what HUSA provides to
businesses interested in the area and what has been
accomplished by HUSA10/20/2021 Hiring of new Water Division Supervisor
Consider CalPERS retirement when hiring and the costs to the
city with the CalPERS debt refinancing
11/3/2021 Veterans Day Parade Consider increasing appreciation and support of Veterans
outside of parade and observed November 11 Veterans Day
NEW BUSINESS
Consider litter pick up throughout City from Dixie Fire Emergency Consider providing infromation of how and where to obtain health and support
services for homeless and persons who have been displaced due to fire
evacuations
Consider conducting environmental reports on Berry Creek Reservoir and
researching cost of water system re‐routing, flooding concerns of property,
recreational use and water uses for property
Consider proclamation to honor Veteran'sConsider wearing purple on Friday's in October to raise awareness for Domestic
Violence Awareness Month (October)
ITEMS FROM THE PODIUM
BUSINESS FROM THE FLOOR
60
AGENDA ITEM NO. 13.CDiscussion Item
Submitted By: Dan Newton, Administrative Services
Action Date: November 17, 2021
SUBJECT: California Correctional Center Update
PRESENTED BY: Dan Newton, City Administrator
SUMMARY: Report will be provided at the meeting.
FISCAL IMPACT: Legal fees for the court proceedings total approximately $25,000through the end of October 2021.
ACTION REQUESTED: Direction to Staff
SUSANVILLE CITY COUNCIL AGENDA ITEM
ATTACHMENTS:
61
AGENDA ITEM NO. 14.ADiscussion Item
Submitted By: Heidi Whitlock, Administrative Services
Action Date: November 17, 2021
SUBJECT: Future Council Items
PRESENTED BY: Dan Newton, City Administrator
SUMMARY: 1. Adopt a Trail2. Program Charging Station3. Consider updated MOU with Lassen Historical Society4. City of Susanville app5. Council Goal Setting6. Discussion regarding Public Comment Options7. Discussion regarding American Rescue Plan Funding8. Update on Farmer's Market9. Discussion regarding fireworks and current conditions -
February/March 202210. Vehicle and equipment surplus auction11. Update on Community Garden12. Update on Animal Shelter agreement
FISCAL IMPACT: None.
ACTION REQUESTED: Information only.
SUSANVILLE CITY COUNCIL AGENDA ITEM
ATTACHMENTS:
62