regular council meeting - cochrane

153
THE CORPORATION OF THE TOWN OF COCHRANE REGULAR COUNCIL MEETING TUESDAY, DECEMBER 9, 2014 COUNCIL CHAMBERS 6:00 PM ORDERS TO THE DAY Page 1. OPENING REMARKS AND ROLL CALL 2. DECLARATION OF PECUNIARY INTEREST 3. ADOPTION OF AGENDA 4. ADOPTION OF MINUTES 4 - 8 4.1 Minutes of the Inaugural Meeting of December 1st and Regular Council meeting of December 2nd, 2014 5. BUSINESS ARISING FROM MINUTES 6. PETITIONS AND DELEGATIONS 7. HEAD OF COUNCIL AND COUNCILLORS REPORTS 9 7.1 Mayor and Councillors Expense Report - December 3, 2014 8. REPORTS 8.1 Community Services Department 8.2 Municipal Operations/Water and Wastewater Department 8.3 Protective Services Department 8.4 Polar Bear Habitat and Heritage Village Department 8.5 Corporate Services Department Page 1 of 153

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Page 1: REGULAR COUNCIL MEETING - Cochrane

THE CORPORATION OF THE TOWN OF COCHRANE

REGULAR COUNCIL MEETING

TUESDAY, DECEMBER 9, 2014 COUNCIL CHAMBERS

6:00 PM

ORDERS TO THE DAY

Page 1. OPENING REMARKS AND ROLL CALL 2. DECLARATION OF PECUNIARY INTEREST 3. ADOPTION OF AGENDA 4. ADOPTION OF MINUTES 4 - 8 4.1 Minutes of the Inaugural Meeting of December 1st and Regular Council

meeting of December 2nd, 2014 5. BUSINESS ARISING FROM MINUTES 6. PETITIONS AND DELEGATIONS 7. HEAD OF COUNCIL AND COUNCILLORS REPORTS 9 7.1 Mayor and Councillors Expense Report - December 3, 2014 8. REPORTS 8.1 Community Services Department 8.2 Municipal Operations/Water and Wastewater Department 8.3 Protective Services Department 8.4 Polar Bear Habitat and Heritage Village Department 8.5 Corporate Services Department

Page 1 of 153

Page 2: REGULAR COUNCIL MEETING - Cochrane

REGULAR COUNCIL MEETING DECEMBER 9, 2014

Page 8.6 CAO/EDO Department 10 - 43 8.6.1 Commando Lake Pavilion 44 - 50 8.6.2 THEC Expansion Project - Fednor Approval 9. COMMITTEE/BOARD REPORTS 10. COMMUNICATIONS 51 - 55 10.1 Prospectors and Developers Association of Canada (PDAC) 2015

Convention 56 - 59 10.2 Camp Designs - Hockey Steel Sculpture 60 - 61 10.3 Ontario Forest Industries Association - Greenpeace Destroying

Greenest Workforce Jobs in Ontario 62 - 63 10.4 Federation of Northern Ontario Municipalities - Revise Anti-SLAPP Bill

to address Northern Ontario Concerns: Northern Municipalities 11. RESOLUTIONS 12. NEW BUSINESS 13. UNFINISHED BUSINESS 64 - 69 13.1 Appointments to Committees and Boards - Meeting of December 2,

2014 70 13.2 ROMA/OGRA Combined Conference - February 22 to February 25,

2014 - Meeting of December 2, 2014 71 - 72 13.3 Cost of Living Increase - Management Employees - Meeting of

December 2, 2014 14. NOTICE OF MOTION 15. CONSENT AGENDA 73 - 74 15.1 By-Law Number 1058-2014 - Being a By-Law to adopt the Town of

Cochrane Strategic Plan 75 - 118 15.2

By-Law Number 1059-2014 - Being a By-Law to authorize the execution of a Funding Agreement with Her Majesty the Queen in Right of Ontario

Page 2 of 153

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REGULAR COUNCIL MEETING DECEMBER 9, 2014

Page

as represented by the Minister of Agriculture, Food and Rural Affairs. 119 - 123 15.3 By-Law Number 1060-2014 – Being a By-Law to authorize the execution

of a Road Use Agreement between the Corporation of the Town of Cochrane and Northland Power Solar Abitibi L.P., Northland Power Solar Empire L.P., Northland Power Solar Martin’s Meadows L.P., and Northland Power Solar Long Lake L.P., referred to as “Northland”.

16. BY-LAWS 124 - 152 16.1 By-Law Number 1057-2014 - Being a By-Law to authorize the execution

of an Agreement with Industry Canada/FedNor for funds to expand the Tim Horton Events Centre.

17. ADDENDUM TO THE AGENDA 18. ANNOUNCEMENTS AND INQUIRIES 18.1

Declaration - January 2nd, 2015 - Civic Holiday

19. COUNCIL (IN CLOSED SESSION)

153 19.1

Litigation Matters

20. ADJOURNMENT

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CORPORATION OF THE TOWN OF COCHRANE MINUTES OF THE INAUGURAL MEETING HELD AT THE TOWN HALL, COUNCIL

CHAMBERS, 171 FOURTH AVENUE, COCHRANE, ONTARIO ON MONDAY,

DECEMBER 1, 2014 AT 7:00 PM, LOCAL TIME. PRESENT:

Mayor:

Councillors:

Peter Politis Renelle Bélisle Claude Bourassa Darryl J. Owens Devon Prevost Frank Sisco Jr. Jane Skidmore-Fox

CAO: Clerk:

MUNICIPAL OFFICIALS Jean Pierre Ouellette Jocelyne Pronovost

1. DECLARATION OF OFFICE

Members made their Declaration of Office. 2. OPENING REMARKS AND ROLL CALL

Mayor Politis shared a few words on his hopes and aspirations for the community during his term.

3. ADOPTION OF AGENDA

Moved By: JANE SKIDMORE - FOX Seconded By: DEVON PREVOST 275-2014

THAT the agenda be accepted as presented.

CARRIED 4. RESOLUTIONS

4.1 Signing Authority - Banking

Moved By: DARRYL J. OWENS Seconded By: CLAUDE BOURASSA 276-2014

THAT

1. The Caisse Populaire de Cochrane Limitée, the CIBC and Scotia Bank be authorized to accept the signatures of Mr. Peter Politis, Mayor (or other members of Council in his absence) and Julie Belhumeur, Deputy- Treasurer (or Monika Malherbe, Director of Corporate Services (or Jean Pierre Ouellette, Chief Administrative Officer in the absence of Julie Belhumeur) on all cheques, promissory notes and other negotiable instruments.

2. Julie Belhumeur, Deputy-Treasurer, be and is hereby authorized on

behalf of the Corporation of the Town of Cochrane to negotiate with, deposit or transfer to the Caisse and CIBC (but for the credit of the Corporation only) all or any bills of exchange, orders for the payment of money and other paper negotiable or otherwise, interest or dividend coupons and warrants, securities maturing or called for redemption, and the proceeds or any of them, and for such purpose to make, draw, endorse, sign, execute and deliver all or any of the foregoing or deliver all or any thereof to the Caisse and CIBC endorsed with the name of the Corporation impressed thereon by rubber stamp or otherwise.

3. This is to cover the period from December 1, 2014 to November 30,

2018. CARRIED

…/2

AGENDA ITEM #4.1

Minutes of the Inaugural Meeting of December 1st and Regular...

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INAUGURAL MEETING DECEMBER 1, 2014 PAGE TWO 5. ADJOURNMENT

Moved By: FRANK SISCO JR. Seconded By: RENELLE BÉLISLE 277-2014

THAT this meeting do now adjourn at 7:28 p.m.

CARRIED

MAYOR

CLERK

AGENDA ITEM #4.1

Minutes of the Inaugural Meeting of December 1st and Regular...

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REGULAR COUNCIL MEETING DECEMBER 2, 2014 PAGE THREE

8. REPORTS – CONTINUED

8.5 Corporate Services Department

8.5.3 Contribution Agreement - Ontario Community Infrastructure Fund - Formula Based Component The Province of Ontario has introduced a new infrastructure funding program, providing annual dedicated funding for eligible infrastructure projects. The 2014 Ontario Community Infrastructure Fund (OCIF) formula based component allocation to the Town of Cochrane is $94,000. The Government of Ontario has created the OCIF to provide stable funding to help small communities address critical core infrastructure needs in relation to road, bridges, water and wastewater. Mrs. Malherbe will provide the list of eligible project categories for Council and seek clarity on the deadline.

Moved By: DARRYL J. OWENS

Seconded By: DEVON PREVOST 283-2014

THAT Council authorize the establishment of a Water/Wastewater Infrastructure Discretionary Reserve Fund. THAT Council authorize the transfer of $2 million from accumulated Surplus-General Fund to the Water/Waste Water Infrastructure Reserve Fund.

CARRIED

8.6 CAO/EDO Department

8.6.1 New Strategic Plan The Town of Cochrane commissioned a project to create a new strategic plan for the community. NOHFC and Fednor jointly funded the project at 90%. ClearLogic Consultants were engaged to complete the report. The new document will provide guidance for the community for the next 5 to 10 years on economic development matters. The CAO informed Council that there is money left in the budget to get the document translated.

Moved By: DARRYL J. OWENS

Seconded By: JANE SKIDMORE - FOX 284-2014

THAT the Town of Cochrane hereby adopts the Strategic Plan dated October 2014 as a guiding document for Economic Development priorities for the community.

CARRIED 9. COMMITTEE/BOARD REPORTS

9.1 Appointments to Committees and Boards Council held a discussion on the Committees and Boards appointments. A notice seeking Committee and Boards members representing the community will be placed in the local paper and on the website. Mayor Politis petitioned Councillors to inform him of the various Committees and Boards they wish to serve on, as the appointments will be made at the next Regular meeting scheduled for December 9th, 2014. Council exchanged views on the composition of Boards versus Committees. Mayor Politis explained that Boards have terms of references, which can be modified. Council is a governance table not a management table. Boards have to present their annual budget for Council’s approval. Capital Expenditures are also subject to approval by the Town. There are Provincial Acts that regulates the municipality to have Boards. Financials are prepared for all festival and reported to Council.

…/4

AGENDA ITEM #4.1

Minutes of the Inaugural Meeting of December 1st and Regular...

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REGULAR COUNCIL MEETING DECEMBER 2, 2014 PAGE FOUR

9. COMMITTEE/BOARD REPORTS - CONTINUED

9.1 Appointments to Committees and Boards Mayor also reported on the new project being proposed under the Cochrane Senior Assisted Living Committee. The project is a three way partnership with CGV Builders, the Town Cochrane and DSSAB. CGV Builders are planning to build a new senior supported living residence. This complex will be situated in the CGV Subdivision at the north end of 12th Avenue. CDSSAB will be operating the facility and are accepting applications until December 31st, 2014 before making a decision on the construction of this building.

10. COMMUNICATIONS

10.1 Association of Municipalities of Ontario (AMO) - Councillor Training 101 Councillor Sisco declined to attend as he will not be available at the time.

Moved By: DARRYL J. OWENS

Seconded By: FRANK SISCO JR. 285-2014

THAT the following be authorized to attend the AMO - Councillor Training 101 to be held in Timmins on March 11th, 2015: Renelle Belisle

CARRIED

10.2 2015 Ontario Good Roads Association (OGRA) and Rural Ontario Municipal Association (ROMA) Conference - February 22 to February 25, 2015 - Toronto The CAO explained that at the conference municipal officials have an opportunity to meet with the Ministers to brief them on municipal issues. The briefs are prepared by the CAO and reviewed by the Mayor prior to the Conference. It was mentioned that the workshops focus on roads and infrastructures; therefore, it was suggested that the Town request to meet with the Ministers in regards to the Truck Route, Hwy 652 and Railway Street issues. This item was deferred until the next regular meeting of Council to inquire if Councillor Claude Bourassa would like to attend.

Moved By: DEVON PREVOST

Seconded By: DARRYL J. OWENS 286-2014

THAT the following be authorized to attend the 2015 ROMA/OGRA Combined Conference to be held in Toronto from February 22 to February 25, 2015: Mayor Peter Politis Jean Pierre Ouellette - CAO Shane Skinner - Director of Operations and Infrastructure Councillor

DEFERRED 11. RESOLUTIONS

Nil. 12. NEW BUSINESS

Nil.

…/5

AGENDA ITEM #4.1

Minutes of the Inaugural Meeting of December 1st and Regular...

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REGULAR COUNCIL MEETING DECEMBER 2, 2014 PAGE FIVE

13. UNFINISHED BUSINESS

13.1 Regular Council Meeting of November 4th, 2014 - Cost of Living Increase - Management and Non Union Employees The Town of Cochrane has a new CUPE agreement. Historically, Council has approved cost of living wage increases for the remaining employees complement, that being management and non-union, consistent with that which is reflected in the CUPE agreement, Council resolution as passed in 2010 is provided below. The non-union employees include contract employees and employees from the Polar Bear Habitat, THEC and Protective Services and members of Council. Management employees are paid according to a salary grid.

Moved By: DEVON PREVOST

Seconded By: FRANK SISCO JR. 287-2014

THAT Council hereby approve the cost of living increase for all management and non-union employees as per the CUPE agreement.

An amendment to the motion was introduced to remove the words “non-union employees as per the CUPE agreement” as follows:

Moved By: PETER POLITIS Seconded By: RENELLE BELISLE 288-2014

THAT Council hereby approve the cost of living increase for all management.

DEFEATED

A new motion was introduced as follows: Moved By: FRANK SISCO JR.

Seconded By: RENELLE BELISLE 289-2014

THAT Council hereby approve the cost of living increase for all non-union employees as per the CUPE Agreement.

DEFERRED

The above motion was deferred to obtain more information and a report from the Human Resource Manager.

14. NOTICE OF MOTION

Nil. 15. CONSENT AGENDA

Nil. 16. BY-LAWS Nil. 17. ADDENDUM TO THE AGENDA

Nil. 18. ANNOUNCEMENTS AND INQUIRIES

Nil.

…/6

AGENDA ITEM #4.1

Minutes of the Inaugural Meeting of December 1st and Regular...

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KV12/3/2014

MAYORForecasted Costs Council Meeting Peter Polilitis Claude Bourassa Gilles Chartrand Devon Prevost Fernand Gravel Darryl Owens Jane Fox-Skidmore Robert Hutchinson Reynald Brisson ACTUAL TOTALS

Meals 263$ 975$ -$ 189$ -$ 14$ 216$ 108$ -$ 54$ 1,819$

Mileage 738$ -$ 1,579$ -$ 103$ 103$ 384$ -$ 637$ 3,543$

Per Diem - Boards 3,250$ -$ 4,850$ -$ 250$ 500$ 375$ 125$ 375$ 9,725$

Travel Cost - Reimbursement 1,810$ 1,810$

TOTAL PAID TO INDIVIDUAL 263$ 6,773$ -$ 6,618$ -$ 367$ 819$ 867$ 125$ 1,066$ 16,898$ -$

TRAVEL & ACCOMODATION

COSTS (Visa or Direct to

Service Provider) 7,345$ 234$ 2,221$ 234$ 129$ 1,209$ 167$ 55$ 834$ 12,428$

TOTAL ACTUAL YTD 2014 263$ 14,118$ 234$ 8,839$ 234$ 496$ 2,028$ 1,034$ 180$ 1,900$ 29,326$

BUDGET 2014 30,000$ 50,000$

REMAINING BUDGET AVAILABLE 15,882$ 20,674$

C P S G V F D J B RBy EVENT (does not include Per

Diems) SUBTOTAL ADD PER DIEMS TOTAL OGRA - 1,748 - 1,854 - - - - - - 3,602$ 875$ 4,477$

NEOMA - 30 - 30 - 30 30 - - 30 150$ -$ 150$

FONOM - 958 - - - - - - - 1,301 2,259$ 625$ 2,884$

PROSPECTORS - 1,669 - - - - 1,444 - - - 3,113$ 500$ 3,613$

AMO - 1,280 - - - - - - - - 1,280$ 625$ 1,905$

AFMO - 416 - 1,948 - - - - - - 2,364$ 1,100$ 3,464$

POLICE - 3,824 - - - - - - - - 3,824$ 750$ 4,574$

MINISTER GRAVELLE - - - - - - - - - - -$ -$ -$

HEALTH - - - - - - - - - - -$ 2,125$ 2,125$

SECTOR - - - - - - - - - - -$ -$ -$

MAYOR COALITION - 209 - - - - - - - - 209$ -$ 209$

OSUM - 744 - - - - - - - - 744$ -$ 744$

MISCELLANEOUS 263 (10) 234 157 234 216 54 659 55 194 2,056$ 3,125$ 5,181$

TOTAL 263$ 10,868$ 234$ 3,989$ 234$ 246$ 1,528$ 659$ 55$ 1,525$ 19,601$ 9,725$ 29,326$

MAYOR & COUNCILLOR EXPENSE REPORT

YEAR TO DATE - DECEMBER 3, 2014

$5,523.57

COUNCILLORS

$20,000.00

AG

END

A ITEM

#7.1

Mayor and C

ouncillors Expense R

eport - Decem

ber 3, 2014

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ADMINISTRATIVE

REPORT

Commando Lake Pavilion

BACKGROUND: The Town of Cochrane commissioned a study in 2013 to review the opportunities for improving Commando Lake as a focal point for the community. The study, through consultation with the public, identified that the top priority would be a pavilion. The study incorporates a 10 year plan of which the first phase encompasses a multi-use year-round pavilion which provides a venue for public performances and a staging area for all activities and festivals such as Cochrane Winter Carnival and Summerfest. The venue would comprise all required amenities for hosting and growing events and festivals at Commando Lake. ANALYSIS & DISCUSSION: While Fednor and NOHFC are both considering the project, NOHFC requires a council resolution in support of the project for municipal expenditures, up to $500,000 of a $2,000,000 project. The project fits their guidelines as an economic generator for the community and region. The municipality is also required to cover any cost overruns should they occur. The estimated cost for the pavilion identified in the study is in the range of $1.5M - $2.0M. Fednor has agreed to consider $500k while NOHFC max for capital is $1M. Attached is the NOHFC application which provides detailed information. RELEVANT POLICY\LEGISLATION: Municipal Act, Broad Powers STATEMENT OF DIRECTION & PRIORITIES/BUSINESS PLAN: Council is leading a growth agenda. Direction provided by Council to the Recreation and Special Events Board to review opportunities at Commando Lake Commando Park Project Report - +VG Architects - October 23, 2013 FINANCIAL IMPLICATIONS: $500k municipal share of $2.0M project RECOMMENDATIONS/RESOLUTION:

AGENDA ITEM #8.6.1

Commando Lake Pavilion

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THAT the Town of Cochrane hereby commits $500,000 from the 2015 budget for the Commando Lake Pavilion project and be responsible for any cost overruns if applicable. December 9, 2014 Jean Pierre Ouellette CAO’S RECOMMENDATIONS: Yes Comments: J.P. Ouellette, CMO

C.A.O. DATE APPROVED BY COUNCIL: RESOLUTION #:

AGENDA ITEM #8.6.1

Commando Lake Pavilion

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GENERAL PROJECT PROPOSAL TEMPLATE

1. GENERAL INFORMATION

NOHFC Project Number 950735 NOHFC Program Strategic Economic Infrastructure Program

Project Name Commando Lake Capital

Legal Name of Applicant The Corporation of the Town of Cochrane

Corporation or Business Registration Number n/a

Date of incorporation or registration of business name January 1, 1910

Registered business name Town of Cochrane

Type of Legal Entity of Applicant Municipal Project Location (Community) Cochrane

Lead Contact JP Ouellette Alternate Contact Terry Vachon

Mailing Address Box 490 Mailing Address (same address)

Cochrane

Province ON Postal Code p0l1c0 Province Postal Code Telephone Number ( 705 ) - 272-4361 Telephone Number ( 705 ) - 272-5084Fax Number ( ) - Fax Number ( ) - E-mail Address [email protected] E-mail Address [email protected]

Nature of organization or business Municipal Services Last date of fiscal year Dec 31

Amount requested from NOHFC $1,000,000 Type of assistance requested (See Appendix A) Conditional Contribution

Proposed project start date Jan 19, 2012 Proposed project completion date March 31, 2016

Liability Insurance Amount $50,000,000 Name of Legal Counsel Peter Doucet

Type of workplace insurance WSIB

2. PROJECT DESCRIPTION

Project Summary: Briefly describe the project (3 or 4 sentences), including a high-level description of what will be done.

The Town of Cochrane commissioned a study (NOHFC 955379) capturing the vision for several key capital improvements at Commando Lake, the municipality will be implementing the project over multiple phases. The numerous upgrades are estimated to cost in the order of $10 million of which the first phase will be limited to $2.0 million. Included in the first phase is primarily the construction of a pavilion, which is the key anchor to host events at Commando Lake. Associated amenities will include site servicing consisting of water & wastewater connection, hydro, natural gas, roadway pedestrian controls and paths, landscaping and environmental improvements.

Project Background: Outline the context for the project. Provide necessary background to understand why the project is being undertaken.

The Town of Cochrane is home to the province’s oldest Winter Carnival. In scope of number of activities and with 85 events, it ranks second only to Winterlude (City of Ottawa). Since this Council’s implementation of a Recreation and Special Events Board, a new mandate to revitalize and expand special events has been underway. The intent is to provide new and enhanced services for the community as well as increase tourism

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Commando Lake Pavilion

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receipts. A major limiting factor in providing for and expanding events is our lack of permanent infrastructure required for hosting professional events. Currently tents are brought in, installed and uninstalled at each event. Similarly, portable generators, heaters, modular stages, lighting, portable toilets, portable kitchen, portable change-rooms, temporary water and the list goes on, must be installed and uninstalled at each event. This activity is taxing on resources for staff as well as for our volunteers. Thus growing our events is next to impossible as the availability of these human resources is in decline. Conversely, with modern amenities simplifying the processes, volunteers and personnel will find their tasks quite easier to perform and reduce their time spent and improve our ability to keep and attract new volunteers.

Cochrane is also home of a regional anchor tourism attraction: Polar Bear Habitat and Heritage Village. We have observed a direct positive impact on gate receipts at the facility, while events are being held in the community. This project will also generate new interest and visitation for the regional attraction.

A report is included generated by the TREIM demonstrates the variety of net benefits created by this project. Aside from the 10 person-year jobs derived from the construction of the project, the TREIM model evaluates the impact from attendance by visitors on an annual basis. The report summarizes that current existing events generate direct expenditures totalling over $5.6 million annually. With the added new infrastructure, the goal is to double existing attendance annual levels (from 30,200 to 60,400. See attachment) In order to see the Commando Lake Events Project succeed, a Project Coordinator was also engaged through a youth internship, providing ongoing assistance. The position is expected to be maintained on a permanent basis.

Cochrane was awarded a pilot site under the Doable Neighbourhoods Project (DNP). Under this program the community will benefit from a series of recommendations aimed at improving quality of life and health. The project focuses on the re-development of Lake Commando and tying in the Downtown business area to create vibrant public spaces. The inter-relationship between the DNP and Commando Lake Capital project are synergistic for economic benefits. The study proponents report that when public spaces are improved in a manner to gather people, the culminating results are magical. As people gather to socialize and be entertained, more people get drawn into the magnetism; the growth becomes contagious and by providing the appropriate services, and economic growth results.

The new Pavilion is central to all other site amenities and improvements recommended in the report. It will allow for a permanent facility that includes a shelter for up to 2,000 persons, permanent restrooms/change-rooms, stage, kitchen, utilities and as such will not require installation and tearing-down at every event.

Project Purpose: Explain the purpose of the project by describing what this project is aiming to achieve. What is its vision? What need or opportunity will it address?

With recent community growth, our existing lake infrastructure is reaching capacity levels for activities and our ability to meet the requirements without improvements will constrain further growth. Community Festivals are peaking with record levels in attendance, and new festivals have also been added by our active Recreation and Special Events Board in response to the demand. The Commando Lake Capital Project is designed to provide needed infrastructure to host events, maximizing attendance and revenues while protecting the environment and reducing unnecessary workload to volunteers. The capital improvements, based on extensive study, community input will provide modern amenities to conduct entertainment and events in a professional manner. A consultative masterplan was developed for this project and is now reaching the implementation phase. A copy is appended to this application. At the heart of this project is the construction of an events pavilion.

4. PROJECT BENEFITS

In the table below, identify the following:

number of permanent jobs that are expected to be created as a result of the project. Also include a brief description of each position, annual rate of pay and the expected start dates

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identify the number of jobs that are expected to be retained as a result of the project

Jobs Created/Retained

No. of Jobs Created 59 + 10 Construction No. of Jobs Retained 59

Dollars Leveraged NEW $5,600,281 plus with $5,600,281 existing (TREIM attached) For total attendance of 60,400, dollars leveraged would be $11,200,562 How have number of jobs created or retained been determined and substantiated? Please provide rationale and evidence of how job creation numbers have been determined (e.g. increase in projected operating costs)

Annual attendance is estimated at 30,200 for the variety of events held (Currently Winter Carnival 18,000 with 85 events, Summerfest 6,000 and Canada Day 6,000, plus estimated 200 out of Province attending festivals. Please see attached list for festival attendance.

The goal is to double existing annual attendance levels, thus doubling total jobs impacted by this project, for final estimated 128.

The TREIM report provides detail for GDP, Labour Income, Employment and Taxes generated by the project, along with economic impacts for employment by Industry.

Other Benefits

In the space below, identify specific results-based benefits that can be expected as a result of completing the project. Include the following:

anticipated economic benefits/spin-offs (e.g., investment levered) both during and following the term of the project

describe how the project promotes economic growth, innovation, and/or job creation in Northern Ontario (e.g., project leads to new business venture, results in marketable products or services, sector benefits, Northern Ontario benefits, sector development, improves quality of life, etc.)

describe how the project enhances the community’s ability to attract/retain businesses and professionals describe how the project will improve the capacity and investment readiness of the community describe how the project will enable the community to realize economic development opportunities

As indicated in the project summary and background, the project will allow for added tourism and economic development opportunities, leveraging existing facilities and maximizing economic returns. Cochrane has never had a permanent facility to host events at Commando Lake. This project will enhance current festivals and generate new activity thereby full and part-time jobs associated to the project. With the resulting new economic spin-off, hotels and restaurants may expand, investing in new hospitality infrastructure. The town several years ago purchased the site of a former school on the peninsula of Lake Commando, at the heart of the community.As Cochrane is growing due to a new gold mine, the community needs to attract and retain mining and supply trades, new professionals to meet the demand. Events and Culture are seen as attractants for workers and their families when considering a move to a new community. The project increases the community’s capacity to provide great entertainment and quality events. This project builds capacity for the community in hosting events in a professional manner, reducing stress on volunteers. With the growth associated in the community and for our events, we believe our economic impact estimates to be conservative.

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4. PROJECT BUDGET

Project Costs Chart Identify applicable cost categories such as: wages, consulting costs, materials, project

management, equipment costs, etc. Indicate whether cost items are eligible or ineligible as per program criteria. Please ensure that you cross reference to supporting documents (e.g. quotes, estimates, etc) and attach documents in support of project costs (e.g. quotes, estimates, etc).

Project cost category Eligible Project Costs Ineligible Project Costs Total CostSite services 100,000 100,000

Engineering 100,000 100,000

Construction 1,600,000 1,600,000

Contingency 200,000 200,000

TOTAL 2,000,000 2,000,000

Project FundingIn the table below specify type of financing to be provided by other organizations. Note: In-kind contributions are not generally considered as an applicant’s contribution to the project. However, in some cases in-kind contributions including materials, equipment and volunteer labour may be counted in evaluating the share of partner contributions. In cases where in-kind contributions are considered eligible, they must be measurable and recorded. The following formulas may be used:

In Kind Use of Equipment Used: (Rate per hour) X (# of Hours used) = In-Kind Value

In-Kind Use of Labour: (# of employees) X (rate per hour) = In-Kind Value

Rates used should be in line with the skills trade rate established by Human Resources and Social Development Canada.

A 100% in-kind to 0% cash ratio is not acceptable. The level of in-kind contribution accepted by NOHFC will be based on:

o client ability to contribute some cash towards the project the breakdown of the in-kind costs the client is planning on providing towards the project.

Funding source Financing Type

Project Cost Category

Eligible Project Costs

Ineligible Project Costs

Total Funding Requested

NOHFC Cond ContrAll 2,000,000 1,000,000

Fednor Cond Contr All 2,000,000 500,000

Town of Cochrane

Cash All 2,000,000 500,000

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TOTAL: 2,000,000 2,000,000

NOHFC % of total Eligible Project Costs 50% $1,000,000

Provide the name and location of the Applicant’s current banking institution (for non-municipal applicants). (Note: Lending institutions may be required to confirm the Applicant’s financial situation) Caisse Populaire de Cochrane Limitee. 705 272 4258

How have project costs been reviewed/verified for accuracy, completeness and reasonableness? Explain.

Consulting Architects identified proposed costs for pavilion in recent study, attached.Estimate between $1.5M at low end and $2.0M at high end.

Where the project requires the purchase of supplies, equipment or services, indicate how best value for money will be ensured. Indicate if the Applicant has a procurement policy in place. Please indicate how you will meet NOHFC expectations regarding procurement (listed below)

(“If the Recipient acquires supplies, equipment or services with the Funds, it shall do so through a process that promotes the best value for money. If the Recipient is selecting third-party contractors from which to acquire supplies, equipment or services for the Project for an amount greater than $25,000 a competitive process must be used, including a written request for at least three proposals, written evaluation of bids received and a written agreement with the successful contractor. NOHFC may, at its sole discretion, consent in writing to single sourcing if details of urgency, special expertise, confidentiality, savings or other circumstances warrant it.”)

The municipality has a procurement policy in place which reflects a public and competitive process, including the use of Tenders and RFP’s. As municipal government, this is a policy of Council for all purchasing and will be followed throughout the project.

Have all identified funding partners committed to the project? If so, provide details (e.g., letter received); if not, provide an explanation. (Please attach supporting documentation)

Recent meeting with Stephane Gallant, Fednor now will consider a Stage 1 at $500k.

Provide details on how the Applicant will obtain the identified contribution, and identify contingency plans for how any cost over-runs will be addressed. Explain. (Please attach supporting documentation)

Council resolution in support of the project identifying its’ responsibility as such.

We will provide a signed resolution identifying the Town’s commitment for the project and contributing $500,000 as identified in the funding table. The resolution will also state that the town is responsible for any cost overrun associated to the project. As Council is in a lame duck scenario, following the municipal election, the resolution will be passed and forwarded.

Why is NOHFC funding necessary to make this project viable? Explain.

NOHFC is the only large funding contributor available for this type of project.Other infrastructure programs are dedicated and needed for roads, bridges, water and wastewater treatment upgrades.

In addition to the funding sources identified above, has the Applicant approached/applied to any other funding

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programs? If yes, indicate organization and the status of those applications. If no, please explain. (Please attach supporting documentation)

Fednor as above has agreed to review our project.

A Stage 1 application was approved and Stage 2 has been submitted (Oct 17).

Has private sector funding been considered? If not, explain whether there exist opportunities for private sector funding, corporate presence, etc.

The private sector does contribute but is reserved to the sponsorship operations for events and festivals. Their contributions are used for ongoing expenses to support operational needs for festivals and events.

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5. PROJECT PLANList project milestones or major activities (e.g. project design & engineering, site preparation, construction) on the next page. For each milestone, shade the boxes to reflect when that activity will be undertaken. If more space is required, please use additional sheets. Project Plan

Year 1 (2014 – 2015) Year 2 (2015 – 2016) Year 3 (20XX – 20XX)

Project Milestones Apr 1- Jun 30

Jul 1- Sep 30

Oct 1- Dec 31

Jan 1- Mar 31

Apr 1- Jun 30 Jul 1- Sep 30 Oct 1- Dec

31 Jan 1- Mar 31

Apr 1- Jun 30

Jul 1- Sep 30

Oct 1- Dec 31

Jan 1- Mar 31

Issue RFP Design-Build

X

Award Contract XSite Prep & Construction

X X X X

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6. NOHFC CLAIM SCHEDULEIn the table below, please indicate the dollar amount in the fiscal year where the Applicant expects to submit claims for reimbursement from NOHFC. Base cash flow requirements on the project plan above. Indicate the estimated expenditures for each year and include how much is expected to be claimed from NOHFC.

Year 1 (ending Mar 31/15)

Year 2 (ending Mar 31/16)

Year 3 (ending Mar 31/xx)

Total

Eligible Expenditures

2,000,000 2,000,000

NOHFC Claim1,000,000 1,000,000

Note: The NOHFC’s standard process is to distribute payments upon receipt of a payment request and supporting documentation indicating that the items claimed have been paid. While it is possible to request an advance of funds if one is required, significant justification will need to be provided. Justification must include the specific timing and size of the advance payments based on realistic cash flow forecasts (with a breakdown by quarters.

7. EXPERIENCE WITH GOVERNMENT FUNDING PROGRAMS

Is the Applicant currently applying to, or receiving funding from, NOHFC for other projects (Please include NOHFC project number, name, etc.)? If yes, explain

Strategic Plan 955506CGV Commercial Subdivision 950693CTS Broadband 8100098THEC Expansion 810007

Identify any other completed projects for which the Applicant has received funding from NOHFC during the past five years? (Please include NOHFC project number, name, etc.)

Silver Queen Lake Broadband - 920151Airport Development Project – 950498Cochrane Industrial Park – 950317Polar Bear Habitat - 950196

Has the Applicant received funding for similar types of projects from other government funding programs (provincial or federal)? Indicate program and project names.

Building Canada Fund (1&2), Infrastructure Stimulus Fund - programs are joint Federal Provincial.Community Adjustment Fund – FederalHealthy Community Fund, Ministry of Health Promotions – Hillcrest Skate Park

8. PROJECT MANAGEMENT

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Project Management Team: Identify the individuals who will be responsible for managing the project and provide their contact information and relevant experience with respect to this type of project.

Jean-Pierre Ouellette, CAO/EDO, 22 years experienceTerry Vachon, Director of Community Services Manager, 12 years experienceMonika Malherbe, CA, Director of Corporate Services, 18 years experienceRichard Vallee, Director of Protective Services, 18 years experienceShane Skinner, Operations Director – 8 years experience

Reporting Structure: Identify the reporting structure or management structure for the project (please be sure to show an eventual link to the highest authority in your organization).

The project will be managed by the above team. We have the benefit of the Building Department which also reviews and monitors municipal construction projects on a regular basis. Weekly meetings are held with the management team to discuss ongoing project.

Project Management Experience: Identify any previous experience the Applicant has in managing projects of a similar nature. Indicate the projects and identify the outcome.

THEC Construction $9MBCF 1&2. ISF Road Reconstruction $20MPolar Bear Habitat Construction $5M

All projects were successful and within the approved budget.

9. PROJECT SUSTAINABILITY

Marketing Answer the following questions as appropriate to this projectIdentify the proposed marketing strategy/plan for this project (e.g. Who is the customer, what is the product/service, competition, target market, pricing, promotion, etc.) Provide a general description of how the community/region, clients or other potential users/participants will be engaged to ensure the success of the project, and its future sustainability.

As part of the overall direction of Community Services, the park will be promoted as a destination through web and print media. We are in a fortunate position to have several cross-marketing programs to assist our development. Cochrane was selected for a Doable Community Neighbourhood project which is resulting in a series of community activity enhancements which will translate in new opportunities to attract and retain visitors. Over 50 new activities have been identified and are to be implemented: from cycling lanes, bike share program, commando lake rentals, slip n’ slide, to name a few. In addition, the Cochrane Polar Bear Habitat attracts over 10,000 visitors to the community annually, the Tim Horton Events Centre sees over 200,000 residents and visitors annually, and with existing festivals entertaining over 30,000 people annually, over 30,000 Polar Bear Express riders annually, we are well positioned to capitalize on these tourism assets. A Lake Events Coordinator (Intern) was hired this year to launch many of these activities and focus on developing Commando Lake projects and its’ marketing. This dedicated resource is instrumental in building the partnerships and networks to

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leverage cross-marketing opportunities. With a pavilion constructed, the target market will shift to focus primarily to attract visitors. The spin-off to local businesses will also be enhanced as Commando Park will be linked to the Downtown core through the Doable Neighbourhood Project linkages. Cross-marketing opportunities are also of great benefit with the Polar Bear Habitat attraction, as many tourists will attend both venues.Programming is especially important to maintain regular activities at the pavilion; for this purpose a Lake Events Coordinator was hired in 2014 and has resulted in substantially increased attendance at the Beach. We now feature rentals of bikes, canoes, kayaks, etc, as well as a 150’ slip n slide attraction which is open all summer.Our Recreation and Special Events Board is highly active at hosting events and creating new programming, looking to implement the 50+ projects identified in the DNP Report. In partnership with the Doable Communities Working Group, a series of additional features are being planned to link Downtown area to Commando lake and increase ability for people to congregate. One new enhancement was to move the Farmers’ Market to Commando Lake. This has resulted in extensive traffic/attendance and will be enhanced further with a café to entice people to stay and visit longer. A new Cultural policy adopted by Council also looks to refocus festivals to attract entertainment and activities for all 3 cultures (English, French, Cree).

Is the project (e.g. facility) the only one of its nature in the community?

Yes, no other facility exists to gather people in the outdoors.The pavilion will become for outdoor activities what the THEC is for attracting visitors for indoor activities. Annual traffic for the THEC is over 200,000; a previous Business Plan is attached.

Will the project directly compete with existing businesses or with similar projects in neighbouring communities? Explain.

No the purpose of the project is to attract more visitors to enhance economic stimulus opportunities for local business.

Is the project (e.g. facility) used primarily by community residents or is it frequently used by residents of the region and beyond?

Our Events are growing in attendance due to their success but organizers are limited in capacity under current conditions. We require permanent infrastructure to host events professionally and need to have appropriate amenities for our guests. Regional attendance at our festivals is evident with participation in events such as concerts, fishing derby, polar bear dip, etc. In many instances we see ‘ex-pats’ returning to Cochrane for festivities now that they live in the Toronto and Ottawa area, they take advantage of our festivals to come celebrate and reunite with friends and family members. Our new Attractions Strategy program is also geared to market to those former members to relocate to the community now that they have completed their education and have gained experience. Anecdotally, 15-25% attendance at events is non-residents. We aim to grow festivals by attracting visitors.

Describe how this project (e.g. facility) will benefit the community as a whole? Identify how many people/what percentage of the community will benefit from the project (e.g., utilize the facility)?

Based on the number of people that attend festivals and Canada Day, both over 2,500 residents, almost 50% presently utilize the park area and therefore would more frequently attend. This project will result in one of the few facilities that allow family, youth, seniors, residents and tourists to experience first class outdoor activities at low to no cost for the individual and yet have a lot of things to do and enjoy. The park area is accessible year-round and we expect the pavilion to be scheduled/booked accordingly. Events and activities currently occur year-round and are well attended by the community at-large. This new facility will also enhance accessibility for disabled persons. Cochrane is undergoing an evaluation by the 8-80 Cities organization for the Doable Neighbourhood project. Many of these activities have

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already started and are well-attended by community members. We have re-located the Farmers’ Market to this area under this program, to add visibility and increase vendor sales. The market creates a fantastic public event on a weekly basis and will be expanded with an outdoor café as well as other amenities with the advent of the pavilion. Letters of support from community groups are being solicited, those available are enclosed.

How diverse is the use of the facility? Is it used for a variety of events representing a cross section of the community? Identify how many functions are convened at the facility?

The facility will be very diverse offering picnic areas, skateboard, concert stages, rental of recreational equipment, walking paths, nature paths, fishing and paddling. Its proximity to our beach lends itself to swimming and water sports. The consulting report identifies the need to create a flexible facility which is our intent. Council also recently approved a Cultural Policy. The policy promotes tri-cultural opportunities at all events and is intended to represent the three major cultures found in Cochrane: English, French and Cree will be represented at community festivals. Currently the THEC is booked solid for weekend activities – we anticipate the same to occur with the pavilion. This new facility will encourage new events and activities based on its location and accessibility.

Operating Costs

Once complete, is the project expected to generate new on-going revenues and/or incur future on-going operating costs? Yes No Explain.

New Revenues through rentals of equipment are expected to offset maintenance costs. It is also possible that summer concerts will be sponsored and therefore eliminate any potential deficit.

Complete the following chart if the project will generate on-going revenues and/or incur on-going costs:Revenues Historic (Actual) Projected

Year 1Projected Year 2

Projected Year 3

General Equipment Rentals $5,000 $7,250 $10,500

Pavilion Event Rentals $15,000 $20,750 $26,500

Community Festivals $90,000 $130,000 $156,000 $180,000

Alcohol & Canteen Sales $20,000 $30,000 $45,000

Total: $90,000 $170,000 $214,000 $262,000

Expenses Historic (Actual) Projected Year 1

Projected Year 2

Projected Year 3

Park Labour $5,000 $7,500 $10,000Program/Events Coordinator $15,000 $30,000 $36,000

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Community Festivals $75,000 $85,000 $100,000 $110,000

Utilities $5,000 $6,000 $7,500

General Materials & Supplies $5,000 $7,500 $10,000

Repairs & Maintenance $5,000 $7,500 $15,000

Alcohol & Canteen Goods for resale $10,000 $15,000 $22,500

Total: $75,000 $130,000 $173,500 $211,000

Net Income Historic (Actual) Projected Year 1

Projected Year 2

Projected Year 3

Annual Cash Surplus: $15,000 $40,000 $40,500 $51,000

Provide a detailed rationale for all projected revenues and what they are based on.

Revenues are based on a working towards doubling attendance at festivals, which should occur within 5-7 years.

Provide assumptions and details for projected operating costs. If the project includes job creation, make sure to account for the new jobs in the projected operating costs.

Operating costs are based on labour cost going up by 2%, yet hiring the Lake Coordinator following the internship. Increases are provided for repairs and maintenance as activity and usage increases correspondingly.

If there are any annual operating deficits shown, please explain where the funding will come from to cover these shortages.

Any shortages will be made up through the Community Services / Recreation and Special Events Committee budget.

Should revenues be lower or expenditures higher than projected, resulting in an operating shortfall, provide an explanation as to how this would be covered, and what the impact would be on the organization.

Traditionally our Recreation and Special Events Board has fundraised through other events to cover operational short-falls. Over the course of a year, the aggregate of all events will result in net profit.Shortfalls will be seen early in the summer months and could result in reducing the entertainment program. It can also be covered by increasing activities and events associated with the park such as tournaments, participatory events and increasing paid events of all kinds at the park.

10. OTHER

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Are there any potential risks that might threaten the successful completion of the project? Indicate how these risks will be mitigated.

None we are aware of.

Is there any other information relating to the project that the NOHFC should be aware of.

Consulting report has covered the project to the greatest extent including public consultations.

Please list all federal and provincial laws or regulations, all municipal by-laws, and any other orders, rules or by-laws that might affect the project (e.g. environmental approvals, zoning by-laws, etc.) What permits and/or approvals are necessary to initiate and complete the project? Indicate the status of each. (*Please see Appendix A for additional information)

No permits required outside of our control. A building permit will be issued by the municipality.

As a condition of approval recipients will have to have in place adequate insurance coverage. Indicate the type and amount of insurance coverage currently in place by Applicant:

commercial general liability insurance on an occurrence basis for third party bodily injury, personal injury and property damage, including:

amount $__50,000,000__________________ a cross-liability clause; contractual liability coverage; tenants legal liability coverage (if applicable and with applicable sub-limits); non-owned automobile coverage with blanket contractual coverage for hired automobiles; employer’s liability coverage (or compliance with WSIA coverage) a 30-day written notice of cancellation, termination or material change, and other insurance coverage appropriate for the project

11. SUPPORTING DOCUMENTATION (INCLUDE WHERE APPLICABLE)

Applicant’s proof of legal name and business name:o Certified copy of the articles of incorporation and amendments;o Copy of partnership agreement or partnership declaration; o Personal I.D. (e.g. driver’s license) (Note: for sole proprietors or partners in a partnership); and/oro Copy of business name registration

Copy of any related by-law(s) or resolution(s) supporting the project and indicating the Applicant’s funding commitment towards the project from (where applicable) municipal or band councils and not-for-profit boards of directors required – will submit following election due to ‘lame duck’ status currently.

Documentation confirming funding commitments of other project contributors or confirmation of acceptance of application to other funding sources required - underway

Copy of land ownership/lease documents, or land use permits required

Where available attach copies of RFPs, consultant’s reports, building plans, contracts and tender documents, etc. required

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Copies of insurance certificate(s), and WSIB clearance certificate (* See Appendix B for additional information regarding Insurance)

Copies of quotations or estimates from suppliers, consultants, or contractors (including labour costs) cross referenced to project costs. required

Copy of recent financial statements

Copies of rental or lease agreement

Copies of documentation from other funding organizations that declined your project.

Is any key information missing from this proposal that will be submitted at a later date? Explain. An RFP and final design for the pavilion has yet to be issued, however a preliminary design was created by consulting engineers who estimated a cost between $1.5 - $2.0 million.

12. PROGRAM-SPECIFIC QUESTIONS

Complete the following section for Northern Energy Program -Energy Conservation Projects or Internal Energy Generation Projects How will this project conserve energy or displace energy from the provincial grid or other less “green” energy sources?

Does the project represent a proven technology? Explain

Will energy savings directly lower the operating cost of the Applicant’s business? Explain

Are the buildings/facilities and land related to the project owned or leased? Explain

Complete the following section for Emerging Technology ProjectsWill this project address current gaps in cellular and high speed service in the communities or region? Explain

Will completion of this project significantly enhance the quality of life, economic prosperity, and/or safety for residents of the community? region and beyond? Explain

Will this project strengthen existing connectivity networks in the community or region? Explain

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13. SUBMISSION PROCESS

Once you have completed your project proposal, please forward two copies to the Project Officer assigned to your file, or, if no Project Officer has been assigned, forward the proposal to your local Ministry of Northern Development and Mines office.

If you have any questions or need assistance, please contact the NOHFC at 1-800-461-8329 or 705-945-6700 or the Ministry of Northern Development and Mines office in your community.

Kenora Area 810 Robertson Street, Suite 104Kenora ONP9N 4J2Tel: 1-866-711-8304(807) 468-2937Fax: (807) 468-2930Email: [email protected]

Thunder Bay Area 435 James Street South,Suite 332Thunder Bay ON P7E 6S7Tel: 1-866-711-8304 (807) 475-1648Fax: (807) 475-1589Email: [email protected]

Timmins Area Ontario Government ComplexP.O. Bag 3060Hwy 101 E.South Porcupine ON P0N 1H0Tel: 1-866-711-8304(705) 235-1664Fax: (705) 235-1660Email: [email protected]

Sault Ste. Marie Area 70 Foster Drive, Suite 200Sault Ste. Marie ON P6A 6V8Tel: 1-866-711-8304(705) 945-5914Fax: (705) 945-5931Email: [email protected]

Sudbury Area 159 Cedar Street, Suite 601Sudbury ON P3E 6A5Tel: 1-866-711-8304(705) 564-7517Fax: (705) 564-7583Email: [email protected]

North Bay Area 447 McKeown Avenue,Suite 203 North Bay ON P1B 9S9Tel: 1-866-711-8304(705) 494-4045Fax: (705) 494-4069Email: [email protected]

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APPENDIX A

TYPE OF ASSISTANCE REQUESTED

Identify type of assistance requested

Conditional Contribution: NOHFC funding that is non-repayable if the objectives of the project are met and the Proponent has completed all obligations including reporting requirements. The conditions of the NOHFC’s funding are outlined in the NOHFC’s legal agreement with the client.

Forgivable Performance Loan: NOHFC funding that may be forgiven and does not have to be repaid, if certain performance targets are met. For example, if a client receives NOHFC funding on the basis of ten jobs being created, and ten jobs are subsequently created, the NOHFC funding does not have to be repaid. If the performance target is not met, the NOHFC is in a position to demand repayment.

Repayable Loan: NOHFC funding that is repayable. The loan may be interest bearing or non-interest bearing. In some cases the loan may be given as an incentive term loan. The incentive refers to the option of deferring interest and/or principle payments for some period of time possibly including, an elimination of interest for some period. An example of an incentive term loan is NOHFC funding that is interest free with the principle to be paid back over ten years.

COMPLIANCE WITH LAWS AND PERMITS

Laws At all times, Recipient, its officers, directors, partners, employees agents, subcontractors

or volunteers shall comply with all applicable federal, provincial and municipal laws, ordinances, statutes, regulations, rules and orders in respect of the performance of the project and the agreement.

Permits At its own expense, Recipient shall obtain all permits, licences, approvals and

authorizations required to perform the project and the agreement and shall comply with all federal, provincial and municipal laws, ordinances, statutes, regulations, rules and orders in respect of same.

InsuranceRecipient shall comply with all provisions and requirements of any of Recipient’s insurance policies applicable to the project and with all rules and regulations concerning safety and the proper conduct of work.

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APPENDIX B

INSURANCE REQUIREMENTS

If your project is approved, you will be required to provide a certificate of insurance that indicates the organization has a commercial general liability insurance policy on an occurrence basis for third party bodily injury and property damage, to an inclusive limit of not less than $5 million per occurrence.If the organization does not have a $5 million limit, include a quote from your insurance company for increasing your limit, to the $5 million required.

Insurance Recipients shall arrange for and keep current while carrying out the project or during the

term of the agreement, whichever is longer, the following insurance policy with an insurer acceptable to NOHFC:

A commercial general liability insurance policy on an occurrence basis for third party bodily injury, personal injury and property damage, to an inclusive limit of not less than $5,000,000 per occurrence, $5,000,000 products and completed operations aggregate. The policy is to include the following:

NOHFC and its officers, directors, employees, subcontractors and agents as additional insureds with respect to liability arising in the course of performance of Recipient’s obligations under, or otherwise in connection with, the agreement;

cross-liability clause; thirty (30) day written notice of cancellation, termination or material change; contractual liability coverage; tenants legal liability coverage (if applicable and with applicable sub-limits); non-owned automobile coverage with blanket contractual coverage for hired

automobiles; and employer’s liability coverage, if Recipient is not insured by the Workplace Safety and

Insurance Board of Ontario (WSIB).

Recipient shall provide to NOHFC a valid certificate of the insurance prior to the start of the project and thereafter as may be subsequently requested during the course of the project or the term of the agreement, whichever is longer.

If Recipient is subject to the Workplace Safety and Insurance Act, 1997 (WSIA), it shall submit a valid WSIB clearance certificate to NOHFC prior to the start of the project. Recipient shall, if NOHFC so requests, provide additional WSIB clearance certificates from time to time. Recipient shall pay when due, and ensure that each of its contractors pays when due, all amounts required to be paid by it/its contractors under the WSIA.

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Third-Party Insurance Recipient shall ensure that any third-party contributors and contractors retained to

perform any part of the project shall have adequate insurance in place that is appropriate to the project risks and to the third party.

Evidence of Insurance Recipient shall provide to NOHFC without delay, on receipt of a written request by

NOHFC, a certified copy of the policy of insurance.

Notes for Insurers, Brokers and Recipients of Funding from the Northern Ontario Heritage Fund Corporation (NOHFC):

How to complete a Certificate of Insurance to comply with NOHFC’s requirements

i. Review the sample certificate that appears below, and the explanations that follow afterwards.

ii. Complete your Certificate of Insurance accordingly.

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How to fill out a Certificate of Insurance to comply with NOHFC’s requirements

(Keep the insurance clauses in NOHFC’s contract handy while you do this. See section 9.2 of Schedule A in the NOHFC contract.)

Number* What is required

1. Insert the legal name and address of the Recipient of NOHFC funds (must match the name on the NOHFC contract)

2. Insert the expiry date of the insurance policy3. Insert “Northern Ontario Heritage Fund Corporation and its officers,

directors, employees and agents” (not a Ministry) as the name of the additional insureds.

4. Insert the types and amounts of insurance provided by the policy. For example: “Commercial general liability insurance on an occurrence basis for $XXX.” Unless NOHFC has agreed to a lower amount, your insurance amount must be at least $5 million on an occurrence basis.

5. List all the endorsements required by the NOHFC contract (examples appear in the sample certificate above; see your contract for the particular endorsements required for your project).

6. Include a statement that the insurer will endeavour to notify the certificate holder (NOHFC) of any cancellation or material change within 30 days.

7. The certificate must be signed by an authorized insurance representative.

* numbers correspond to the circled numbers on the sample certificate of insurance.

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192 Spadina Ave. Suite 510, Toronto, ON M5T 2C2 Canada Tel.: 1(416) 591-7404 [email protected]

www.8-80cities.org www.facebook.com/pages/8-80-Cities @Penalosa_G

October 21, 2014

Re: Support for the Town of Cochrane Commando Lake Pavilion proposal

Dear Northern Ontario Heritage Fund Corp. (NOHFC):

I am writing to you today in my capacity as Senior Project Manager for Cochrane’s Doable

Neighbourhood Project: a project of 8-80 Cities.

8-80 Cities is a non-profit organization based in Ontario. We are dedicated to transforming cities into

places where people can walk, bike, access public transit and visit vibrant parks and public places. Our

approach is to engage communities to inspire the creation of cities that are easily accessible, safe and

enjoyable for all.

The Doable Neighbourhood Project (DNP) is a year-long project within four Ontario communities whereby

we work at the neighbourhood scale to determine and implement pilot projects that will showcase how

these neighbourhoods can become great places for walking, cycling, visiting vibrant parks and public

spaces and combating social isolation.

Cochrane is the only Northern community in which we have chosen to work for the DNP. The Town of

Cochrane was chosen out of a pool of Ontario community applications. We see great potential for

Cochrane to become a town that has vibrant and inviting public spaces that are accessible 365 days per

year. Residents are engaged and the Town has shown great leadership in creating healthier

neighbourhoods for all. An example of this is Cochrane’s new bike share program and the Commando

Lake slip and slide.

8-80 Cities is in support of the Lake Commando Project Phase 1 Pavilion. This Pavilion will give residents

and visitors to Cochrane an excellent public facility where people can gather, be together, share stories,

and combat social isolation. Importantly, this Pavilion will help to create a gathering space that will be

accessible to all: from the ages of 8 to 80.

Kind regards,

Elysia Leung, MA, MPLAN, MCIP, RPP

Senior Project Manager

8-80 Cities

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The Economic Impact of Commando Lake Capital

in RTO 13a in 2015

This report was generated by the Ontario Ministry of Tourism & Culture’s TREIM model

September 23, 2014

Note: The Ministry of Tourism and Culture does not take any responsibility for inputs that the user has provided, nor for the interpretation of the results.

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1

1. Introduction This report provides an estimate of the economic impact that Commando Lake Capital is expected to have on Ontario’s economy, in terms of Gross Domestic Product, employment and taxes generated. The analysis is based on the following information the user has provided to the MTC’s Tourism Regional Economic Impact Model: Number of Visitors for Activity (or Event) of Type Festivals/Fairs

Same Day Overnight

Origin Total Number of

Visitors Percent of

Visitors’ Origin Percent of

Visitors’ Origin Average Length of

Stay (nights) Ontario 30,000 75.00% 25.00% 2

Rest of Canada 200 0.00% 100.00% 2

USA 0 0.00% 0.00% 0

Overseas 0 0.00% 0.00% 0

Total 30,200 Given that the detailed breakdown of spending by the above visitors on category, such as transportation, accommodation, etc. is not available from the user, the TREIM utilized the average expenditure of visitors in RTO 13a with characteristics closest to those provided by the user from Statistics Canada’s 2009 Travel Survey of Residents of Canada and the International Travel Survey to generate the detailed spending as followings ( in dollars ):

Travel Services $0

Public Transportation $6,442

Private Transportation - Rental $13,182

Private Transportation - Operation $842,165

Local Transportation $4,009

Accommodation $160,950

Food & Beverage - At Stores $225,453

Food & Beverage - At Restaurants/Bars $1,015,437

Recreation & Entertainment $1,615,008

Retail - Clothing $668,733

Retail - Other $1,048,901

Total $5,600,281

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2

The user also has selected the following parameters:

• The visits take place in RTO 13a in 2015 • The impact is to be shown for RTO 13a and for Rest of Ontario • Induced impacts of household spending are included • Induced impacts of business investment are included • The economic environment is as follows:

Baseline 2011 2012 2013 2014 2015

Ontario Real GDP (%change) 2.88% 3.26% 2.38% 1.86% 1.85%

Ontario CPI (%change) 2.25% 2.13% 1.53% 1.42% 1.47%

Ontario Population (%change) 1.15% 1.19% 1.33% 1.21% 1.14%

Ontario Unemployment Rate 8.32% 7.67% 7.43% 6.95% 7.21%

Government of Canada 3 month T-Bill Rate

1.72% 3.11% 3.46% 3.07% 3.10%

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2. Summary of Findings Table 1. Economic Impacts of Commando Lake Capital in RTO 13a in 2015 ( in dollars ) RTO 13a Rest of Ontario

Total Visitors’ Spending $ 5,600,281

Gross Domestic Product (GDP)

Direct $ 2,193,463 $ 0

Indirect $ 666,794 $ 197,976

Induced $ 548,222 $ 131,425

Total $ 3,408,480 $ 329,401

Labour Income

Direct $ 1,362,034 $ 0

Indirect $ 466,866 $ 140,680

Induced $ 341,850 $ 90,385

Total $ 2,170,750 $ 231,064

Employment (Jobs)

Direct 42 0

Indirect 8 2

Induced 6 2

Total 55 4

Direct Taxes

Federal $ 537,663 $ 0

Provincial $ 601,077 $ 0

Municipal $ 3,327 $ 0

Total $ 1,142,067 $ 0

Total Taxes

Federal $ 929,462 $ 64,880

Provincial $ 796,485 $ 50,502

Municipal $ 10,840 $ 1,158

Total $ 1,736,787 $ 116,541

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Table 2. Economic Impacts of Commando Lake Capital in RTO 13a on GDP by industry ( in dollars )

Industry Impact on RTO 13a Impact on Rest of Ontario

Direct GDP Total GDP Direct GDP Total GDP

Crop and Animal Production $ 0 $ 12,363 $ 0 $ 4,393

Forestry, Fishing and Hunting $ 0 $ 1,491 $ 0 $ 967

Mining and Oil and Gas Extraction $ 0 $ 6,815 $ 0 $ 2,075

Utilities $ 0 $ 46,246 $ 0 $ 6,695

Construction $ 0 $ 84,153 $ 0 $ 9,050

Manufacturing $ 0 $ 110,337 $ 0 $ 69,661

Wholesale Trade $ 0 $ 123,047 $ 0 $ 30,577

Retail Trade $ 383,266 $ 517,722 $ 0 $ 21,247

Other Transportation and Warehousing

$ 44,541 $ 80,274 $ 0 $ 23,662

Ground Passenger Transportation (excl. Rail)

$ 7,032 $ 15,339 $ 0 $ 1,693

Information and Cultural Industries $ 43,584 $ 102,188 $ 0 $ 21,383

Other Finance, Insurance, Real Estate and Renting and Leasing

$ 0 $ 186,413 $ 0 $ 40,778

Car Renting and Leasing $ 7,267 $ 10,392 $ 0 $ 1,379

Owner Occupied Housing $ 0 $ 99,596 $ 0 $ 7,841

Professional, Scientific and Technical Services

$ 0 $ 72,953 $ 0 $ 22,926

Other Administrative and Other Support Services

$ 0 $ 41,587 $ 0 $ 10,877

Travel Agencies $ 0 $ 0 $ 0 $ 0

Education Services $ 0 $ 6,405 $ 0 $ 656

Health Care and Social Assistance

$ 0 $ 21,841 $ 0 $ 6,408

Arts, Entertainment and Recreation

$ 593,190 $ 607,222 $ 0 $ 4,741

Accommodation Services $ 205,968 $ 210,437 $ 0 $ 7,438

Food & Beverage Services $ 298,847 $ 318,011 $ 0 $ 14,203

Other Services (Except Public Administration)

$ 11,113 $ 43,239 $ 0 $ 6,665

Operating, Office, Cafeteria, and Laboratory Supplies

$ 0 $ 0 $ 0 $ 0

Travel & Entertainment, Advertising & Promotion

$ 0 $ 0 $ 0 $ 0

Transportation Margins $ 0 $ 0 $ 0 $ 0

Non-Profit Institutions Serving Households

$ 45,628 $ 71,288 $ 0 $ 3,319

Government Sector $ 54,193 $ 86,371 $ 0 $ 7,130

Net Indirect Taxes on Production $ 0 $ 5,347 $ 0 $ 562

Total $ 2,193,463 $ 3,408,480 $ 0 $ 329,401

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Appendix: The Economic Impact of Visits in RTO 13a and other Ontario regions: since no Ontario region is economically self-sustaining, in order to produce the goods and services demanded by its visitors, it will need to import some goods and services from other regions. As such, some of the economic benefits of the visitors' spending in RTO 13a will spill over to other Ontario regions, such as the one you have selected as "additional". If the second column of Table 1 contains only zeros, then that means that RTO 13a does not trade with that region.

Gross Domestic Product (GDP): value of goods and services produced by labour and capital located within a country (or region), regardless of nationality of labour or ownership. This GDP is measured at market prices. Tourism GDP refers to the GDP generated in those businesses that directly produce or provide goods and services for travelers.

Direct impact: refers to the impact generated in businesses or sectors that produce or provide goods and services directly to travelers, e.g. accommodations, restaurants, recreations, travel agents, transportation and retail enterprises etc. Direct impact on GDP, employment and tax revenues is also called tourism GDP, tourism employment and tourism tax revenues.

Indirect impact: refers to the impact resulting from the expansion of demand from businesses or sectors directly produce or provide goods and services to travelers, to other businesses or sectors.

Induced impact: refers to the impact associated with the re-spending of labour income and /or profits earned in the industries that serve travelers directly and indirectly.

Employment: refers to number of jobs, include full-time, part-time, seasonal employment, as well as both employed and self-employed.

Federal tax revenues: include personal income tax, corporate income tax, commodity tax (GST/HST, gas tax, excise tax, excise duty, air tax and trading profits) and payroll deduction that collected by the federal government.

Provincial tax revenues: include personal income tax, corporate income tax, commodity tax (PST/HST, gas tax, liquor gallonage tax, amusement tax and trading profits) and employer health tax that collected by Ontario provincial government.

Municipal tax revenues: include business and personal property taxes that collected by the municipalities. Collection, however, does not follow immediately the consumption or production of goods and services in a municipality by visitors (as is the case with HST or personal income taxes). Rather, these taxes show the percent of the total property taxes collected by a municipality that can be attributed to tourism because of tourism’s contribution to the economic activity of the municipality and hence its tax base.

Industry: The industry follows Statistics Canada’s 2007 North America Industry Classification System (NAICS) Input-Output small aggregation industry classification.

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ADMINISTRATIVE

REPORT

THEC Expansion Project - Fednor Approval

BACKGROUND: The Town of Cochrane submitted an application to expand capacity in the THEC, to facilitate new business growth for hall rentals and arena function attendance. The project consists of several elements including box seating in the hall overlooking the arena which can be used for both hall and arena functions, a divider wall for simultaneous hall rentals, and a new media centre by expanding the hall to the south, over the lobby area. Total estimated cost for project $650k - relatively low cost as THEC was built with this expansion in mind. Fednor has reviewed the project and approved 40% funding or $260k of $650k total and requires our approval of the funding agreement. NOHFC will be considering 50% at its December board meeting. ANALYSIS & DISCUSSION: The application provides detailed information for the multitude of benefits to the project. The goal is to increase capacity and business opportunity at the THEC. Support letters have been received from Lions' who will assist with the media centre (telethon, TV bingo, event broadcasts). The media centre will also provide instant replay for hockey games to the audience, using large screen TV's in spectator sections. ($100k media component) Fednor requires acceptance of funding agreement within 60 days; we are nearing the time limit. Council may at its discretion complete the project or decline the funding if NOHFC does not provide its share of funding. RELEVANT POLICY\LEGISLATION: Municipal Act, Broad Powers STATEMENT OF DIRECTION & PRIORITIES/BUSINESS PLAN: Council Growth Agenda Maximizing Funding Opportunities (90%) FINANCIAL IMPLICATIONS: Town share at 10% is estimated $65,000. 2014 Resolution approving funding from reserves.

AGENDA ITEM #8.6.2

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RECOMMENDATIONS/RESOLUTION: THAT the Town of Cochrane hereby authorize the Mayor and CAO to sign the Fednor funding agreement, to be accepted under by-law. December 9, 2014 Jean Pierre Ouellette CAO’S RECOMMENDATIONS: Yes Comments: J.P. Ouellette, CMO

C.A.O. DATE APPROVED BY COUNCIL: RESOLUTION #:

AGENDA ITEM #8.6.2

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CGV Builders

DOT NOT SCALE

AG

END

A ITEM

#8.6.2

THE

C E

xpansion Project - Fednor A

pproval

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CGV Builders P. O. Box 1717

56 Connaught Ave. Cochrane, ON P0L 1C0

BUDGETARY PROPOSAL

Telephone: (705) 272-5404

Fax: (705) 272-3453

E-mail: [email protected]

November 27th, 2013 Terry Vachon Director of Community Services Corporation of the town of Cochrane 171 4th Avenue, Box 490 Cochrane, ON Phone: 705-272-5084 Ext. 22 Email: [email protected]

Re: Tim Hortons Event Center Second Floor Expansion

GENERAL CONDITION

• This submission is a budgetary turn key design build type project

• Refer to attached conceptual drawings.

• All work shall be performed in compliance with the Occupation Health and Safety Act and Regulations for construction projects.

• All work to conform to the Ontario Building Code and any other laws or applicable by-laws.

• Provide all necessary on site supervision and project co-ordination as required to complete the project.

• Provide required builder’s risk and Contractor liability insurance.

• Provide a complete set of Architectural and Engineered design drawings.

• It is possible for construction to take place during the facility operating hours.

• Estimated time of construction is 14 – 16 weeks.

AGENDA ITEM #8.6.2

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CGV Builders Tel: 705-272-5404 Design Build Contractor

56 Connaught Avenue Fax: 705-272-3453

Cochrane, ON P0L 1C0 www.cgvbuilders.ca

SCOPE OF WORK

• Coordinate the design with the owner and prepare a full set of drawings ready for building permit.

• All required demolition and disposal of materials.

• The idea is to salvage and re use as of the existing materials as possible.

• Provide new steel beams supports along grid lines 8 and 9.

• Provide new steel joists between E and G from.

• Provide a new reinforced concrete floor c/w metal decking.

• Provide standard durable commercial flooring throughout the addition

• The second floor addition will be fire rated for one hour as per OBC

• Provide railings, seating and stools are shown on the drawings.

• Walls will be framed using metal studs and finished with either painted gypsum board or metal liner.

• Make good of all existing construction materials damaged during the construction.

• Modify existing electrical and mechanical components.

• Provide new electrical and mechanical components as required to complete the addition.

BUDGETARY COST = $425,000 + HST

Best Regards, Bobby Vezeau, P.Eng Project Manager CGV Builders Phone: 705-272-5404 Cell: 705-272-8020 Website: www.cgvbuilders.ca

AGENDA ITEM #8.6.2

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AGENDA ITEM #8.6.2

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AGENDA ITEM #10.1

Prospectors and Developers Association of Canada (PDAC) 2015...

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Prospectors and Developers Association of Canada (PDAC) 2015...

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AGENDA ITEM #10.1

Prospectors and Developers Association of Canada (PDAC) 2015...

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Prospectors and Developers Association of Canada (PDAC) 2015...

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AGENDA ITEM #10.1

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AGENDA ITEM #10.2

Camp Designs - Hockey Steel Sculpture

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AGENDA ITEM #10.2

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AGENDA ITEM #10.2

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AGENDA ITEM #10.3

Ontario Forest Industries Association - Greenpeace Destroyin...

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AGENDA ITEM #10.3

Ontario Forest Industries Association - Greenpeace Destroyin...

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Revise Anti-SLAPP Bill to Address Northern Ontario Concerns: NorthernMunicipalities

December 2, 2014 - Northern Ontario Municipal leaders are expressing concerns that theGovernment of Ontario has moved forward with re-introduction of its anti-SLAPPlegislation without proper consultations with industry, municipalities, and others who willbe impacted by the proposed changes.The law will weaken the protection of victims of public attack by allowing individuals andorganizations that cause harm to others to seek a ruling without a proper legal case havingbeen heard as to whether the complaint is valid.“It is rare to see a level of government pass a law that is designed to give an aggressor morepower than the harmed party, but as it is currently written Ontario’s anti-SLAPP legislationdoes just that,” said Al Spacek, Mayor of Kapuskasing and President of FONOM.Of particular concern is the support this legislation has received from eNGOs that have beendocumented to receive foreign funds for the express purpose of harming Canada’s resourceeconomy.“If this is something that Greenpeace and other foreign funded eNGOs want to see enacted,when we’ve already seen the explicit economic harm they purposely seek to cause oureconomy, we as a province have to be very leery about moving in this direction,” Spacekadded.Groups that have mandates to attack Canada’s oil and gas sector, pipeline proposals,forestry and aquaculture sectors have been demonstrated to receive funding from non-Canadian interests to purposefully disrupt economic and resource development in Canada.As written, this law protects these professional campaigners that represent the businessinterests of their donors to the same degree it does a volunteer who is genuinely concernedabout a local development proposal.“We are calling on the government to work with Northern Ontario municipalities and oureconomic development partners to ensure the law strikes the balance of protecting well-meaning volunteers who fear being sued for participating in a decision, while ensuring thatsame level of protection is not afforded to people who are paid specifically to destroy oureconomy,” said NOMA President Dave Canfield, who is Mayor of Kenora.

AGENDA ITEM #10.4

Federation of Northern Ontario Municipalities - Revise Anti-...

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Northern Ontario leaders and stakeholders hoped to meet with the government prior to re-introduction of the bill to discuss specific amendments that would satisfy these and otherconcerns before the bill is debated in the legislature.-30-For More Information:Mayor Al Spacek of Kapuskasing Mayor Dave Canfield of KenoraPresident of FONOM President of NOMA705-335-0001 807-467-2018 (Office)807-468-1115 (Cell)

AGENDA ITEM #10.4

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Revised December 5, 2014 TOWN OF COCHRANE P.O. BOX 490 COCHRANE, ON P0L 1C0 COMMITTEES AND BOARDS

Accessibility Advisory Committee Councillor Jane Skidmore-Fox Councillor Claude Bourassa Inninew Friendship Centre - Gisele Brunette Medical Profession – Helga Dragus Red Cross – Melissa Foy Villa Minto – Alana Scichilone Cochrane Community Living - Terry Lynn Williams Disabled Client (Public) - Dale Leavens Jean Pierre Ouellette – CAO Richard Vallee, MLEO – Resource person Jeannine Morrison – Resource Person Cochrane Recreation and Special Events Board Councillor Claude Bourassa Councillor Darryl Owens Marc Klis Neil Iserhoff Shelly deJoseph Al Zablockas Julia Martin Kim Farmer Sue Parton Terry Vachon – Director of Community Services Jessica Stere – Events Coordinator Commando Park Committee Chirstina Blazeka – Noel Mayor Peter Politis Councillor Darryl Owens Mary-Beth Bonfield Cheryl Cheff Francis Crundwell Elaine Kolomeitz Terry Vachon – Director of Community Services

AGENDA ITEM #13.1

Appointments to Committees and Boards - Meeting of December ...

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Committee of Adjustment Councillor Frank Sisco Jr. Councillor Darryl Owens Norm Ellerton Gaston Gauthier Pat Blazecka Darcy Labelle Cochrane & Suburban Planning Board Councillor Darryl Owens Councillor Frank Sisco Jr. Public Urban - Norm Ellerton Public Urban – Darcy Labelle Public Rural - Gaston Gauthier Public Rural - Pat Blazecka Provincial Appointee – (Vacant) Property Standards Committee All members of Council Cochrane Senior Assisted Living Committee Mayor Peter Politis Councillor Devon Prevost Patricia Dorff Maureen Konopelky Devon Prevost Denis Vallée Gordon Wright Donald Narbonne Lee-Ann St. Jacques, CDSSAB Monika Malherbe - Resource Person Jocelyne Pronovost – Clerk Landfill Site – Site Liaison Committee Councillor Jane Skidmore – Fox Councillor Renelle Belisle Public - Brian Wessman Public – (Vacant) Lamarche - Denis Fortier Fournier Alt - Shirley Begin Fournier Twp - Bill Froud Fournier Twp – (Vacant) Fournier Local Roads Board – (Vacant) Gary Huizing, Cochrane Power Shane Skinner, Civil Engineering Technologist Larry Lefebvre, MOE, Resource Person

AGENDA ITEM #13.1

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PAGE 3 - COMMITTEES & BOARDS Cochrane Child Care Centre Board of Management Councillor Jane Skidmore - Fox Mary-Ann Parsley Teresa Robin (Vacant) Lora St. Pierre – Child Care Manager Cochrane Police Services Board Mayor Peter Politis Councillor Darryl Owens Public – Sylvie Lavoie-Girard Provincial Appointee - Ginette Cheff Provincial Appointee – (Vacant) OPP Staff Sergeant Resource - Richard Vallee Library Thomas Ulvstal Councillor Devon Prevost Elizabeth Hardin Chantal Chenier Vacant seat Vacant seat Vacant seat Christina Blazecka-Noel – CEO/Secretary-Treasurer Cochrane Utilities Board Councillor Frank Sisco Public - Dan Belisle Public - Fern Gravel Mayor Peter Politis Resource Persons: Scott Mitchell, General Manager Jean Pierre Ouellette, Town CAO

AGENDA ITEM #13.1

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COMMITTEES AND BOARDS

Mayor’s Advisory Cabinet Mayor Peter Politis Bill Rogers Bob Labelle Denis Vallee Huguette Perron Greg Shanks Raymond Bradette Raymond Fortier Raymond Genier Richard Moore Sue Parton Mayor’s Youth Advisory Cabinet Mayor Peter Politis Rachel Quesnel – Elargir l’espace francophone Frederick Villeneuve – Ecole Catholique Nouveau Regard Amy Vezeau – Ecole Catholique Nouveau Regard Denise Sullivan – Ecole Secondaire Cochrane High School Julie Joncas – Far Northeast Training Board David Landers – Cochrane District Social Services Administration Board Francine Lecours – RDEE Susanne Borsall – Porcupine Health Unit Alain Cloutier – Ontario Provincial Police Economic Development Steering Board Mayor Peter Politis Councillor Devon Prevost Laura Labelle - Cochrane Board of Trade representative Julia Martin – Cochrane Board of Trade alternate Todd Calaiezzi - Businesses at large representative Donald Narbonne - Public at large representative Drew Anwyll - Mining Representative Victoria Barrington - Mining Representative Stephen Depow – Forestry Sector Dennis Draves - Education or Training Sector Resource persons: Marlene Lamarche, Northern College/College Boreal representative Anne Marie, Contact North representative Joel Richard, MNDM Coordinator Stephane Gallant, FedNor Coordinator Denis Berube, North Claybelt Community Futures Corporation Jean Pierre Ouellette, CAO/EDO

AGENDA ITEM #13.1

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PAGE 5 - COMMITTEES & BOARDS Volunteer Development and Recognition Board Peter Politis – Mayor Councillor Dianne Denault – Filles de Isabelle Cheryl Cheff – Agricultural & Horticultural Society Frances Crundwell – Agricultural & Horticultural Society – Alternate Michelle Klis – Minor Hockey Association Holly Castellani – Citizen at large Bill Pudim – Citizen at large Northern Ontario Wires Mayor Peter Politis Councillor Darryl Owens Dan Belisle Danny McIntyre Donald Narbonne Gary Huizing Martin Dinnissen Dan Boucher – General Manager Monika Malherbe – Director of Corporate Services Cochrane Board of Trade Councillor Frank Sisco Jr. Cochrane District Social Services Administration Board Mayor Peter Politis Community Offering Police Support (COPS) Councillor Jane Skidmore - Fox Lady Minto Hospital Councillor Claude Bourassa Mayor Peter Politis (alternate) MNR - Local Citizens Committee Councillor Renelle Bélisle Porcupine Health Unit Councillor Claude Bourassa

AGENDA ITEM #13.1

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PAGE 6 - COMMITTEES & BOARDS Provincial Offences Act Board of Management Jean Pierre Ouellette Northeast Community Network (NeCN) Jean Pierre Ouellette

AGENDA ITEM #13.1

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CORPORATION OF THE TOWN OF COCHRANE

REQUEST TO ATTEND A WORKSHOP, CONFERENCE OR SEMINAR

NAME: _Mayor, CAO, Engineer, Councillor (1) __________

ACTIVITY: __ROMA/OGRA Combined Conference________ LOCATION: _Toronto_______DATES: Feb 22 to 25, 2015_ REASON FOR REQUEST: ______________________________________________________________________________________________________________ _______________________________________________________

EXPENSES

A) PER DIEM _4x$125x4___ $ 2,000.00 (NUMBER OF DAYS)

B) HOTEL ROOM _3x$215x4 $ 2,580.00 (NUMBER OF NIGHTS)

C) TRANSPORTATION 1440 km x 0.52 x 4 $ 2,995.20 (MODE)

D) REGISTRATION FEE $590 x 4 $ 2,540.00 E) MEALS $75 x 4 = $300 x 4 $ 1,200.00 ESTIMATED TOTAL EXPENSES $11,315.20 DATE OF REQUEST: _____________ SIGNATURE: ____________________ MOTION OF COUNCIL: _________

APPROVED: _____ DENIED: _____ DATE: ___________ MAYOR’S SIGNATURE: ________________ 1. THE WORKSHOP OR CONFERENCE MUST BE DIRECTLY RELATED TO YOUR WORK. 2. YOU MUST BE READY TO REPORT TO OTHERS THE KNOWLEDGE OBTAINED AT THE ACTIVITY. 3. EACH DELEGATE MUST SUBMIT A STATEMENT OF EXPENDITURES TO THE TREASURER AFTER THE

ACTIVITY.

AGENDA ITEM #13.2

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ADMINISTRATIVE REPORT

Cost of Living Increases to Non Union Non Management

BACKGROUND: Traditionally, all employees of the Town of Cochrane annual increases mirrored that given and negotiated with our CUPE (unionized) employees. The collective agreements always referred to January 1st to implement salary increases throughout the organization. Cost of living increases patterned provincial and regional bargaining which benchmarked trends, inflation and the consumer price index. ANALYSIS & DISCUSSION: This report speaks about Non Union and Non- Management employees not part of the bargaining unit. They are contract employees which are found at the Fire Hall and the Polar Bear Habitat. We also have non- management, non- union at the arena. Tim Horton Events Centre: 2 Customer Service Attendant (hourly) 18 Life guards (hourly) 1 Program Coordinator (contract) Polar Bear Habitat: 1 PBH Manager (contract) 2 Bear Keepers (contract) 1 Maintenance (contract)

1 Store / site supervisor (contract)

Fire Hall: 1 HVAC /Maintenance (contract) 1 Protective Services Coordinator (contract) RELEVANT POLICY\LEGISLATION: Not legislated by a collective agreement. STATEMENT OF DIRECTION & PRIORITIES/BUSINESS PLAN: FINANCIAL IMPLICATIONS: The increase had been included in 2014 budget and valued at approximately $10,000.00

AGENDA ITEM #13.3

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Please checkmark box to the left if this report has been reviewed by the Finance Division and the funding source has been identified

Please indicate the funding allocation by account number: RECOMMENDATIONS/RESOLUTION: That Council approve a cost of living increase of 2% in 2014, 2% in 2015, 1.5% in 2016, 1.5% in 2017 for non- union, non-management and contract employees . J.P Cousineau DATE: December 5th, 2014 HR Manager CAO’S RECOMMENDATIONS: YES NO Comments:

J.P. Ouellette, CMO

C.A.O. DATE APPROVED BY COUNCIL:

RESOLUTION #:

AGENDA ITEM #13.3

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THE CORPORATION OF THE TOWN OF COCHRANE

BY-LAW NUMBER 1058-2014

BEING A BY-LAW TO ADOPT THE TOWN OF COCHRANE STRATEGIC PLAN

WHEREAS Section 10 (2) (5) of the Municipal Act 2001, states a single-tier

municipality may pass by-laws respecting the economic, social and environmental well-

being of the municipality;

AND WHEREAS municipality deems it expedient and advisable to adopt the

Town of Cochrane Strategic Plan;

NOW THEREFORE the Municipal Council of the Corporation of the Town of

Cochrane enacts as follows:

1. THAT as provided under the Municipal Act 2001, Section 10 (2) (5), the

municipality adopts the attached Strategic Plan.

READ a first and second time this 9th day of December, 2014.

MAYOR

CLERK

READ a third time and finally passed this 9th day of December, 2014.

MAYOR

CLERK

AGENDA ITEM #15.1

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AGENDA ITEM #15.1

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AGENDA ITEM #15.2

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THE CORPORATION OF THE TOWN OF COCHRANE

IN CAMERA - COUNCIL MEETING

TUESDAY, DECEMBER 9, 2014

COUNCIL CHAMBERS

8:00 PM

ORDERS TO THE DAY Page

1. OPENING REMARKS AND ROLL CALL

2. DECLARATION OF PECUNIARY INTEREST

3. ADOPTION OF AGENDA

4. ADOPTION OF MINUTES # - # 4.1 Minutes of December 2nd, 2014

5. BUSINESS ARISING FROM MINUTES

6. LITIGATION MATTERS 6.1 Cochrane and Area Community Development Corporation (CACDC) vs

Town of Cochrane

7. ADJOURNMENT

AGENDA ITEM #19.1

Litigation Matters

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