regular meeting of the cook county board of commissioners - 26 … · 2019. 3. 21. · grand marais...

AGENDA

Regular Meeting of the Cook County Board of Commissioners

Supporting community through quality public service.

8:30 AM - Tuesday, March 26, 2019

Commissioners Board Room

Page

1. CALL TO ORDER Pledge of Allegiance

Make adjustment to agenda

Motion to approve the agenda

2. PUBLIC COMMENT PERIOD:

Opportunity for Citizens to appear before the County Board

3. CONSENT AGENDA ITEMS:

Motion to approve as a whole

A. Claims B. Minutes

Regular Meeting of the Cook County Board of Commissioners - 12 Mar 2019 - Minutes - Pdf

5 - 15

C. 2019 PC Replacement

2019 PC Replacement - Pdf

17 - 18

Request to approve spending $19,900.00 from the MIS Capital account to replace PCs/laptops due for renewal.

D. Special Road Use Permit for Grand Marais Arts Festival

Special Road Use Permit for Grand Marais Arts Festival - Pdf

19 - 26

Board approval of permit

E. Advertisement for Summer Maintenance Bids

Advertisement for Summer Maintenance Bids - Pdf

27 - 28

Board authorization to advertise for bids

F. Advertisement for Bids, Aggregate Stockpile, CP 19-01

Advertisement for Bids, Aggregate Stockpile, CP 19-01 - Pdf

29 - 30

Board authorization to advertise for bids

G. Advertisement for Bids, Liquid Calcium Chloride, CP 19-02

Advertisement for Bids, Liquid Calcium Chloride, CP 19-02 - Pdf

31 - 32

Board approval to advertise for bids

H. Kronos Billing Change

Kronos Billing Change - Pdf

33 - 36

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Approve changing Kronos billing cycle from annual billing to monthly billing.

I. Mobile Device Policy

Mobile Device Policy - Pdf

37 - 47

Request approval of the Mobile Device Policy.

J. Lake Superior Poplar River Water District Officer List

Lake Superior Poplar River Water District Officer List - Pdf

49 - 50

Approve the updated officer list for the Lake Superior Poplar River Water District.

K. K9 Donations

K9 Donations - Pdf

51

To accept the following monetary K9 donations made to the Sheriff's Office:

1) Cook County Chamber of Commerce Foundation - $8,014.93

2) Frank or Bonnie Haski - $200.00

3) Alicia A.K. Deschene/S.R. Deschene - $100.00

4) Gary Radloff - $50.00

5) Debbie Ganzhorn - $150.00 L. Change to Commissioner Assignments

Change to Commissioner Assignments - Pdf

53 - 73

Approve Commissioner Deschampe to take the following committees from Commissioner Doo-Kirk:

Aquatic Invasive Species Group

Arrowhead Health Alliance

Cook County Wetlands Management Plan

Emergency Preparedness

North Shore Collaborative

Northwoods Food Project

Poplar River Watershed Management M. Agreement for Brush Disposal

Agreement for Brush Disposal - Pdf

75 - 89

Approve a Participating Agreement between Cook County and the Forest Service for brush disposal at federal sites.

4. AUDITOR A. Temporary Easement for Highway 61 Improvements

Temporary Easement for Highway 61 Improvements - Pdf

91 - 97

Approve by resolution the granting of a temporary easement on parcel 80-021-1315 to the State of Minnesota for improvements to Highway 61.

B. Airport Project Change Order

Airport Project Change Order - Pdf

99 - 105

Approve by motion Change Order #1 in the amount of $7,7783.37 for the Beacon and Seaplane Ramp Replacement project, request FAA funding for the change, and authorize the Auditor-Treasurer to sign the change order and any other documents that may be necessary regarding this request.

C. Airport Grant for Equipment Purchase 107 - 112

of 152

Airport Grant for Equipment Purchase - Pdf

Approve by resolution a $38,748.12 grant agreement with MN DOT for purchase of a new pickup truck and snow plow and authorize the board chair and auditor to execute the agreement.

5. ADMINISTRATOR A. Hovland Public Works Bid Award

Hovland Public Works Bid Award - Pdf

113 - 118

Approve the bid as recommended by Meyer Group with the Alternates as listed on the attached spreadsheet.

B. County Assessor Appointment

County Assessor Appointment - Pdf

119 - 121

Recommend that the board authorize the positing of the vacancy of the County Assessor position for Cook County.

C. Job Description Updates

Job Description Updates - Pdf

123 - 137

Approve updates to four Cook County job descriptions as recommended by the personnel committee.

6. EMPLOYEE CONCERNS/COMMISSIONER CONCERNS A. Commissioner Reports B. Meetings to note C. Meeting updates 7. CORRESPONDENCE-MEMOS: A. Cook County Lodging Tax Comparison Through January 31, 2019

COOK COUNTY LODGING TAX AS OF 01

139 - 140

B. Cook County Local Option Sales Tax Summary

COOK COUNTY LOCAL OPTION SALES TAX

141 - 142

C. Cook County Historical Society Agenda

March 21 Board agenda

143 - 150

D. Historical Society Board Facilities Plan

Historical Society Board Facilities Plan

151 - 152

8. ADJOURNMENT

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MINUTES

Regular Meeting of the Cook County Board of Commissioners

8:30 AM - Tuesday, March 12, 2019

Commissioners Board Room

The Regular Meeting of the Cook County Board of Commissioners of the Cook County was called to order on Tuesday, March 12, 2019, at 8:30 AM, in the Commissioners Board Room, with the following members present:

PRESENT: Commissioner Ginny Storlie, Commissioner Myron Bursheim, Commissioner Heidi Doo-Kirk, Commissioner David Mills, and Commissioner Robert Deschampe

EXCUSED:

ALSO PRESENT:

County Administrator Jeff Cadwell, Auditor-Treasurer Braidy Powers, County Attorney Molly Hicken, and Office Support Specialist Stacey Hawkins

1 CALL TO ORDER

County Board Chair Storlie led the Commissioners in reciting the Pledge of Allegiance.

a) There were no amendments to the agenda

Heidi Doo-Kirk made a motion to accept the agenda. David Mills seconded the motion. CARRIED. unanimously.

2 PUBLIC COMMENT PERIOD: Mary Somnis, EDA Director, thanked the board for their work and service to the community in serving as a member of the board. She informed the board that a Cook County summit on housing is going to be organized so that all entities can find the best possible ways to work together.

Jim Boyd, Cook County Chamber Director, thanked the board for their work on the Vacation Rental ordinance and the work of the assessor’s office in reclassification of seasonal rec properties that improves tax fairness and will increase the county net tax capacity.

Mike Larson also thanked the board for their service and expressed concerns about the vacation rental ordinance process and requested the board postpone the public hearing to allow more time for review and clean-up of some of the language in the ordinance.

Arvis Thompson asked about the Kronos payroll system on the agenda and wondered if all the information was given in the packet. She asked if the external help to make the system work was budgeted and if all the HR parts in place are running at 100%. She wanted to know what is wrong with what we have versus paying $50,000 more. She asked for explanation of line items

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on page 64. She also said the bids presented in the packet did not give a complete picture because the alternate information was missing. She said she is still waiting for answers to questions that she asked at a previous meeting.

Jan Sivertson wanted to express her support for the work of the county commissioners and remind them that they as a county board do not have a responsibility for citizens who cannot understand the complex details of government finance. She expressed her support of the role of the administrator who has shown competence under extremely adverse conditions the last couple of years. She encouraged the board to continue to listen with discernment and not to every complaint or issue from those who lack understanding. She told the board they should listen to inspiring competent people's opinion.

3 CONSENT AGENDA ITEMS: The Board considered the consent agenda consisting of numerous items that the Board may approve as a whole. County Board Chair Storlie asked if any Commissioner wanted to remove any items from the consent agenda.

a) Claims

RESOLUTION # 2019-23

BE IT RESOLVED, that the following claims totaling $982,769.52 having been audited and found to be true and correct claims against Cook County, are approved and the Auditor-Treasurer is hereby authorized to draw warrants in payment of said claims:

1 Revenue Fund

A M C $1,500.00

Canva.co $12.95

GTS Education $350.00

A T & T Mobility $174.49

A T & T Mobility $1,226.41

Aitken County Sheriff $270.00

Almost Home $18.91

Amazon $267.85

Amazon $8.99

Amazon $49.95

Amazon $24.95

Amazon $132.21

Amazon $53.77

Amazon $208.52

Amazon $18.37

Amazon $45.34

Amazon $86.70

Amazon $1,533.95

Amazon $9.58

Amazon $119.00

Amazon $169.70

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Amazon $98.95

Amazon $254.61

Amazon $29.99

Amazon $273.02

AmericInn-Espe $103.29

AmericInn-Smith $103.29

AmeriPride Services $54.32

Anderson/Amanda $39.00

Architecultural Resources, INC $540.00

Arrow Lift Accessibility $240.00

Arrowhead Electric Cooperative $2,523.99

Arrowwood Resort-Mielke $286.56

Arrowwood Resort-Muus $286.56

Arrowwood Resort-Wickland $286.54

Arrowwood Resort-Ziller $286.54

Association of MN Counties $300.00

Banadad Trail Association $4,500.00

BCA Training Eduaction $1,500.00

BCA Training Education-Hayes $300.00

BCA Training-Lunde $25.00

Berglund Plowing $740.00

Best Western Hotels-Espe $418.96

Best Western Hotels-Thompson $418.96

Best Western Superior Inn $164.06

Best Western Hotel-Booth $220.74

Blue Water Cafe LLC $284.01

Boreal Basics LLC $1,255.85

Boreal Basics LLC $967.15

Bucks Hardware Hank $831.82

Building Blocks LLC $96,690.00

Bureau of Criminal Apprehension $15.00

Cadwell/Jeffrey $621.20

Cavallin/Jadelle $50.00

Centurylink $137.76

Centurylink-Arizona $573.50

Chucks Heating & Refrigeration $141.00

Chucks Wood & Firewise Co $500.00

Como Oil Co $3,126.39

Como Oil Co $661.87


Como Oil Co $698.03

Cook County Home Center LLC $91.73

Cook County News Herald Inc $837.00

Cook County Whole Foods Coop $100.00

Credit from Smartsign $(13.35)

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D J Smith Trucking $2,589.14

Dalco $315.25

Dalco $326.06

Dalco $959.30

Donnelly/Dan $50.00

Doo-Kirk/Heidi $180.22

DoubleTree Hotel-Mielke/Rexrode $153.73

E R Perry Signs LLC $8.95

E S R I $12,750.00

Enterprise FM Trust $270.01

Espe/Rachel $24.00

Factory outlet store $726.64

Fenstad/Chris $153.60

Forty Club Inn-Sandstrom $126.80

G & G Septic LLC $480.00

Gecas/Greg $480.00

GIH Global Industrial $392.10

Grand Marais Auto Parts $185.64

Grand Portage Trading Post $240.46

Green/Jamie $37.66

Gregs Welding Repair & Mechanical Serv $477.95

Groth/John $39.00

Hands of Harvest $117.00

Hawkins Inc $576.75

HealthPartners $2,668.71

Heart of the Continent $250.00

Heiskari/John $180.94

Hicken/Molly $283.04

Holiday Station $22.71

Holiday Station Store $25.14

HOLIDAY STATIONSTORES, LLC $319.54

Hotel 340-Hicken $101.35

Innovative Office Solutions, LLC $496.18

Intercontinental Hotel-Deschampe $293.80

Intercontinental Hotel-Mills $335.80

Jays Heating, LLC $620.58

Kaplan-JYMonk-Dearborn $592.52

Kronos $109.03

Lake County Sheriff $1,550.00

Lutsen Trailbreakers $9,209.62

M A C A I $85.00

Marathon Petro $20.24

Mc Millan Tree Service $7,920.00

Mediacom $62.42

Mielke/Lindsay $39.00

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Minnesota Assoc-MACO-Powers $210.00

MN Life Ins Co $1,605.55

MN Safety Council $461.55

Mn Sheriffs Assn $560.00

MN Sheriff's Assoc $300.00

MN State Bar $20.00

MN State Bar $267.00

My Brothers Place Auto Repair LLC $74.92

N A C V S O $350.00

Nelson Machine Products LLC $540.00

Nelson/Tim $151.96

Nelson/Tim $365.20

Nordic Electric of Gm Inc. $570.68

North Shore Oil Co $9,680.50

North Shore Superior Pest Management $175.00

North Shore Waste $2,586.80

Northern Door & Hardware Inc $26.50

Oberg/Kirk $80.15

Office of MN.IT Services $900.00

Office of MN.IT Services $2,783.81

Pace Analytical Services LLC $26.00

Petty Cash/Aluminum Redemption $345.00

Powers/Braidy $280.54

Powers/James $102.09

Public Utilities Commission $5,451.88


Quill $130.11

Quill Corp $891.67

Quill Corp $147.12

Quinn/Terence M $271.41

Reaper Rod Custom Cycles & Fabrication $918.04

Recovery Systems Co Inc $1,638.20

Reliance Telephone Inc. $263.92

RELX Inc DBA Lexis Nexis $947.00

Rexrode/Melissa $375.60

Riddle/Dan $97.11

Sandstrom/William $42.00

Sandstrom/William $77.00

SHRM Membership $189.00

Shubat/Deb $50.00

Smartsign $172.75

Smith/Brody $62.64

Smith/Brody $31.32

Steve’s Sports & Auto $103.94


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Storlie/Virginia $493.04

Strand/Pat $112.34

Strand/Pat $433.19

Superamerica $56.63

TheStampMaker $53.53

Tire & Auto Lodge $25.00

Tire & Auto Lodge $167.30

TLO Dues $25.00

Toshiba Business Solutions USA $54.38



Tri-State Business Systems Inc $73.50

True North Broadband $79.98

Tull/Stanley $69.60

USPS $17.30

USPS $13.65

VACVSO $50.00

Viking Plumbing & Heating $8.62

Visa interest $7.24

VistaPrint $67.70

VistaPrint.com $95.34

VistaPrint.com $29.26

Watkins/Rowan $25.87

Weberg/Amanda $2,000.00

Wimactel Inc $60.00

3 Road and Bridge

Arrowhead Electric Cooperative $584.65

Breezy Point Resort-Benolken $296.67

Breezy Point Resort-Nelson $296.67

Breezy Point Resort-Orr $296.67

Bucks Hardware Hank $26.99

Centurylink $39.07

Centurylink-Arizona $35.08

Cintas $582.50

Cook County Home Center LLC $317.90

Diamond Mowers LLC $207.88

Dultmeier Sales $245.72

Erickson Engineering LLC $7,354.00

FSSolutions $250.00

Gecas/Greg $2,064.00

Grainger Inc $135.96


Grand Portage Trading Post $213.96

H & L Mesabi $1,812.86

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Interstate Power Systems, Inc. $567.03

L H B Engineers & Architects Inc $7,276.50

La Boda Grading Inc $3,500.00

Lawson Products Inc $190.94

Mid-States Equipment, Inc. $473.94

Mike Rose Excavating $900.00

MN Comm of Transportation $50.00

Mn State College $300.00

Mn State College-Orr $575.00

North Shore Oil Co $12,215.14

Northern Engine & Supply Inc $2,433.70

Nuss Truck & Equipment $3,093.77



Quill Corp $79.19

Quill Corp $47.54

Rihm Kenworth $3,668.52

Schroeder/Town of $2,275.02


Tofte/Town of $1,022.98

Tools Unlimited $459.93

TR Tools $277.49


Verizon Wireless $121.05

W Labor, Llc $1,225.00

Ziegler Inc $32,890.55

15 Airport

Arrowhead Electric Cooperative $2,260.08


Cook County News Herald Inc $81.00


North Shore Waste $140.40


11 Social Services Fund

Quill Corp $223.72

15 Airport


35 2014 Golf Course Abatement

Cook County Events & Visitors Bureau $(13,705.84)

38 Housing Abatement Project

North Shore Title $188,933.02

41 CIP Capital Projects 2018

Meyer Group Architecture of Duluth $9,425.00

71 Soil & Water Conservation

CCI Hotel-Oberg $389.78

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PayPal-LakeWoodsWA $80.00

Pro Print, Inc $550.16

75 Lodging Tax

Cook County Events & Visitors Bureau $119,632.00

Ely Area Joint Powers Lodging Tax Brd $8,428.22

Grand Marais/City Of $23,652.15

Schroeder/Town of - Lodging Tax $3,842.95

76 State Revenue

MN Comm of Mmb - Treas Div $318.00

78 Cities and Towns

Lutsen/Town Of $9,273.00

Schroeder/Town of $32,248.00

Tofte/Town of $5,677.00

80 School District #166

I S D 166 $270,385.00

b) Approve Board Minutes for February 12, 2019 and February 26, 2019 c) Donation from John Peterson to the Cook County Veteran Services Office - $500 d) Land Lease - Sawbill Outfitters

Bill of Sale of equipment shelter to Sawbill Canoe Outfitters & Land Lease for the shelter at annual rate of $400 for 6 renewable 5 year terms.

Heidi Doo-Kirk made a motion to accept the consent agenda. David Mills seconded the motion. CARRIED. unanimously.

4 LAND SERVICES a) Zoning Ordinance Amendment Process

Tim Nelson, Land Services Director, appeared before the board to seek general authorization to start initiating proposed amendments over the course of 2019 to temporarily create a more expedited process with which to initiate small changes to the Zoning Ordinance.

David Mills made a motion To seek general authorization to start initiating proposed amendments over the course of 2019 to temporarily create a more expedited process with which to initiate small changes to the Zoning Ordinance. Myron Bursheim seconded the motion. CARRIED. unanimously.

b) Vacation Rental Ordinance Final Draft

Tim Nelson, Land Services Director, appeared before the board to present the final draft of the Vacation Rental Ordinance and seek board approval to initiate the public hearing process. The purpose of the ordinance is to recognize the positive impacts of vacation rental homes for the community by continuing to allow vacation rental homes in their respective zone districts, and also to mitigate possible adverse impacts to the health, safety and welfare of the surrounding properties and county as a whole. The Vacation Rental

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committee determined that it was time for the county to move forward in providing regulatory oversight to vacation rental operations and the land service staff have been working internally to develop a licensing oversight program along with a method of administration and enforcement. Land Services recommendation is to use an outside service to administer the program. They are negotiating with a company that offers a comprehensive monitoring package and would like to pursue an agreement for services that would be completely funded out of the proposed fees collected through the licensing program. The commissioners had a lengthy discussion about the hearing process and the options the public had in having their concerns heard, and the possible effects of delaying the public hearing. Questions were also asked about the details and who makes the final decision on implementation of the licensing procedure.

Heidi Doo-Kirk made a motion to set a public hearing for the Vacation Rental Ordinace for 6:00 p.m. on Wednesday, April 10, 2019. David Mills seconded the motion. CARRIED. unanimously.

5 PUBLIC HEARING

Department of Employment and Economic Development (DEED)

Small Cities Development Program

Grant No: CDAP 15-0058-O-FY16 Program Close Out a)

Scott Zahorick, AEOA Housing Services and Assistant Executive Director, appeared before the board to report that a small cities development grant for Lutsen was only able to assist two homes at a cost of $57,000 from the $227,000 grant. Because of grant and target area restrictions that were narrow, the grant was not available to all the residents who would have liked to take advantage of the program. The remaining grant funds need to be returned and the county should lobby for a change in the language so that more homeowners will be able to participate in the future. Chair Storlie asked if anyone from the public wanted to address the board during the public hearing process. Mary Somnis encouraged the board to find the right path going forward because the AEOA programs are a good opportunity for homeowners to get funds to help fix homes and business owners to renovate storefronts. She supported the closing of the current grant and lobbying for changing the language of these grants to cover more of homes in Cook County.

Myron Bursheim made a motion to close the Small Cities Development Grant #CDAP 15-0058-O-FY16.

Heidi Doo-Kirk seconded the motion. CARRIED. unanimously.

6 AUDITOR a) Contract for Saganaga Parking Lots

Braidy Powers, Auditor-Treasurer, appeared before the board to present a contract for the Saganaga Parking lots. Commissioner Deschampe reminded the board that under the 1854 Treaty, tribal members do not need a permit to use ceded land.

David Mills made a motion to approve a contract with Voyageur Canoe Outfitters to manage the Saganaga Lake parking lots for the 2019 season.


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b) Revolving Loan

Braidy Powers, Auditor-Treasurer, appeared before the board with a request for a loan by John Moos.

Myron Bursheim made a motion

to approve the revolving loan fund committee’s recommendation for a $1,000, 2-year loan for the purchase of a vibratory rock polisher and a grinder polisher to John Moos.


7 ADMINISTRATOR

Jeff Cadwell, County Administrator, presented the update of the capital projects approved for construction with the 2018A Bond issue. The Capital Improvement Bond funds available exceed the budget due to bond premium. There are seven projects to be funded with the bond proceeds of $2,054,529.96 and five that have had actual expenses incurred totaling $468,869.29. The expenses for courthouse roof and windows, Community Center Warming House, and Hovland Public Works expenses have been used for architect and consulting fees ($133,291.97). The Community Center playground and skating rink are almost complete and have a remaining budget available of $149,422.68.

a) Hovland Public Works Facility

Jeff Cadwell, County Administrator, presented the board with the four bids received for the Hovland Public Works Building. On Thursday, a meeting is planned with the low bidder who will provide more detail about the bid and alternatives presented. A recommendation will be brought back to the board for action on March 26th. Bidders were asked to present eleven alternatives for the board to consider. Administrator Cadwell will send the commissioners a detailed list of the bids and alternatives.

b) KRONOS Payroll Module Purchase and Implementation

Jeff Cadwell, County Administrator, presented the contracts to implement the Kronos payroll system. Due to budget constraints, the county plans to implement Kronos payroll in 2019 and Kronos Time and Attendance in 2020. The annual cost for HR, timecard and payroll processing will be reduced by approximately $10,000 annually after full implementation of the Kronos software. The timecard portion of the software is more complicated to implement because of the labor contract wording concerning out of class, call-in pay, and shift differentials and because implementation costs are outside of the budget, the recommendation is to use the current timecard system in place and factor the new costs into the 2020 budget.

Heidi Doo-Kirk made a motion to direct Auditor Powers to issue a notice of cancellation to MCIS Payroll effective December 31, 2019 and to approve the three contracts with Kronos SaaShr, Inc: Workforce Ready Payroll Services with a one-time set-up fee of $3000 and 201.50 monthly fees based on 130 employees; for Workforce Ready Payroll with a one-time set-up fee of $1000, and monthly service fee of $491.40 based on 130 employees; and for Workforce Ready HR for monthly fee of $409.50 based on 130 employees, pending review of contracts by the County Attorney Hicken. David Mills seconded the motion. CARRIED. unanimously.

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8 EMPLOYEE CONCERNS/COMMISSIONER CONCERNS a) Commissioner Reports

During Commissioner Reports Chair Storlie reported on a meeting with a Boreal board member about the updates to their website. Commissioner Deschampe will be attending a meeting at NERCC on Friday. Chair Storlie informed the board that she would be attending each township meeting that evening. Administrator Cadwell reported that the joint highway engineer meeting went fairly well, and the committee needs to draft an extension to the joint engineer agreement with the goal to renegotiate the end of the contract. Commissioner Doo-Kirk acknowledged the important work of the administrator especially in light of work required to negotiate the engineer position. Commissioner Mills also expressed his support for the administrator and his work.

b) Meetings to note c) Meeting updates

9 CORRESPONDENCE-MEMOS:

March Anniversaries

Name Department Years of Service

Jonathan Baumann Sheriff 4

Cortnee Bernier Auditor/Treasurer 25

Warren Hagen Highway 13

Judy Hill Administration 3

William Lane Land Services 13

Theresa Oberg Soil & Water 9

Randy Roberts Highway 1

Rena Rogers MIS 5

Kimberly Shepard Court Administration 22

Dawn Wagner Sheriff 2

a) Lodging Tax summary as of 12/31/2018 b) North Shore Music Association Letter

10 ADJOURNMENT

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REPORT

TO:

FROM: Rena Rogers

DATE: March 26, 2019

SUBJECT: 2019 PC Replacement

DESCRIPTION: 2019 PC Replacement

RECOMMENDATION: Request to approve spending $19,900.00 from the MIS Capital account to replace PCs/laptops due for renewal.

SUMMARY: MIS annually budgets for the replacement of Capital equipment. The PC/Laptop budgeted items are based on the average number of replacements across the 3 year replacement schedule.

PURPOSE: Scheduled replacement of critical systems reduces downtime due to unexpected outages.

FINANCIAL IMPLICATIONS: This annual request is budgeted in the MIS Capital account based on a standard, industry best practices schedule.

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2019 Scheduled PC and Laptop Replacements

PC TYPE COST QuantityStandard PC 800.00$ 13 10,400.00$ Surface Commissioner 800.00$ 3 2,400.00$ Engineering 1,750.00$ 1 1,750.00$ HWY Shop 1,000.00$ 1 1,000.00$ Power 1,300.00$ 2 2,600.00$ Surface Book 1,750.00$ 1 1,750.00$

19,900.00$

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REPORT

TO:

FROM: Krysten Foster


SUBJECT: Special Road Use Permit for Grand Marais Arts Festival

DESCRIPTION: Special Road Use Permit for Grand Marais Arts Festival

RECOMMENDATION: Board approval of permit

SUMMARY: This is an annual event held in downtown Grand Marais and hosted by the Grand Marais Art Colony. It will be held over the weekend of July 12-14, 2019.

ATTACHMENTS: Permit application

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REPORT

TO:



SUBJECT: Advertisement for Summer Maintenance Bids

DESCRIPTION: Advertisement for Summer Maintenance Bids

RECOMMENDATION: Board authorization to advertise for bids

SUMMARY: This is an advertisement for summer maintenance bids for Subordinate Governmental Service Districts (SGSDs).

FINANCIAL IMPLICATIONS: The Highway Dept. is the fiscal administrator only.

ATTACHMENTS: Advertisement

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S:\Z EVERYTHING FOLDER\Maintenance Dept\Tax Districts\Summer\2019\Summer Maintenance - Ad for Bids 2019.docx\3/19/19

ADVERTISEMENT FOR SUMMER MAINTENANCE BIDS Sealed proposals will be received by the Cook County Highway Department on behalf of the Evergreen Road Association, Voyageur's Point Association, Mile-O-Pine Association, West Rosebush Lane Association, and Rosebush Hill SGSD at the Cook County Highway Department, County Highway Building, 609 East 4th Ave, Grand Marais, MN 55604, until 1:00 p.m. April 17, 2019, and publicly opened and read at that time for each of the following projects:

1. Summer maintenance of the access road to Caribou Lake for the Evergreen Road Association. Road is located approximately 4.5 miles north of Lutsen, MN off CSAH 4; approximate length is 0.9 miles.

2. Summer maintenance of the access road to Voyageur's Point for the Voyageur's Point Association. Road is located approximately 35 miles northwest of Grand Marais off CR 85 and is 3,500 feet in length.

3. Summer maintenance of the access road to Mile-O-Pine Association. Road is located approximately 48 miles northwest of Grand Marais off CR 20 (South Gunflint) and is 1.9 miles in length.

4. Summer maintenance of the access road to West Rosebush Lane Association. Road is located approximately 3.5 miles west of Grand Marais off TH 61; approximately length is 2,200 feet.

5. Summer maintenance of the access road to Rosebush Hill SGSD. Road is located approximately 3.5 miles west of Grand Marais off TH 61; approximately 2,100 feet in length.

Proposals, Plans and Specifications may be examined and must be obtained at the office of the County Engineer, County Highway Building, 609 East 4th Ave., Grand Marais, MN 55604. The Board of Commissioners reserves the right to reject any or all bids and to waive any irregularities therein. Date Krysten Foster, County Highway Engineer Bill to: Cook County Highway Department Publish: March 30 and April 6, 2019, Cook County News Herald March 30 – April 17, 2019, http://www.co.cook.mn.us/bids Ad Type: Legal Line

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REPORT

TO:



SUBJECT: Advertisement for Bids, Aggregate Stockpile, CP 19-01

DESCRIPTION: Advertisement for Bids, Aggregate Stockpile, CP 19-01

RECOMMENDATION: Board authorization to advertise for bids

SUMMARY: This advertisement is for the annual crushing and stockpiling of aggregate in three pits.

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S:\Z EVERYTHING FOLDER\Maintenance Dept\Gravel Crushing\2019\Aggregate Stockpile Ad CP 19-01 for Bid.docx/3/19/19

ADVERTISEMENT FOR BIDS

AGGREGATE STOCKPILE CP 19-01

Sealed proposals will be received by the Board of Commissioners of Cook County, Minnesota, at the office of the County Auditor/Treasurer, Courthouse, 411 W. 2nd Street, Grand Marais, MN 55604 until 2:00 p.m. April 24, 2019, for the crushing and stockpiling of aggregate in three gravel pits for the total quantities as follows:

Aggregate Stockpile – Class 1 18,000 CY

Proposals and specifications may be examined and secured at the office of the County Highway Engineer, County Highway Building, 609 East 4th Ave., Grand Marais, MN 55604. A bid bond, cashier's check or certified check made payable to the Cook County Auditor/Treasurer in an amount of five (5) percent of the bid must accompany all bids. The County Board reserves the right to accept or reject any or all bids and to waive any defects or technicalities therein and to award the contract in the manner deemed in the best interest of the County. The bidder shall submit a sealed envelope identified on the front of the envelope as “CP 19-01 Aggregate Stockpile Bid Enclosed.” ______________________________ Date Braidy Powers, Auditor/Treasurer Publish: March 30, April 6 and 13, 2019 Cook County News Herald March 30-April 24, 2019 Cook County eGram March 30-April 24, 2019, http://www.co.cook.mn.us/bids Type of Ad: Line Legal Bill: Cook County Highway Department 609 E. 4th Ave. Grand Marais, MN 55604 (218) 387-3014

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REPORT

TO:



SUBJECT: Advertisement for Bids, Liquid Calcium Chloride, CP 19-02

DESCRIPTION: Advertisement for Bids, Liquid Calcium Chloride, CP 19-02

RECOMMENDATION: Board approval to advertise for bids

SUMMARY: This advertisement is for the purchase and application of 170,000 gallons of liquid calcium chloride on County roads.

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ADVERTISEMENT FOR BIDS LIQUID CALCIUM CHLORIDE

CP 19-02 Sealed proposals will be received by the Board of Commissioners of Cook County, Minnesota, at the office of the County Auditor/Treasurer, Courthouse, 411 W. 2nd Street, Grand Marais, MN 55604 until 2:15 p.m. April 24, 2019, for the purchase and application of approximately 170,000 gallons of 38 percent calcium chloride solution. Proposals and specifications may be examined and secured at the office of the County Highway Engineer, County Highway Building, 609 East 4th Ave., Grand Marais, MN 55604. A bid bond, cashier's check or certified check made payable to the Cook County Auditor/Treasurer in an amount of five (5) percent of the bid must accompany all bids. The County Board reserves the right to accept or reject any or all bids and to waive any defects or technicalities therein and to award the contract in the manner deemed in the best interest of the County. The bidder shall submit a sealed envelope identified on the front of the envelope as “CP 19-02 Liquid Calcium Chloride Bid Enclosed.” ______________________________ Date Braidy Powers, Auditor/Treasurer Publish: March 30, April 6 and 13, 2019, Cook County News Herald March 30-April 24, 2019, Cook County eGram March 30-April 24, 2019, http://www.co.cook.mn.us/bids Type of Ad: Line Legal Bill: Cook County Highway Department 609 E. 4th Ave. Grand Marais, MN 55604 (218) 387-3014

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REPORT

TO:

FROM: Jeff Cadwell


SUBJECT: Kronos Billing Change

DESCRIPTION: Kronos Billing Change

RECOMMENDATION: Approve changing Kronos billing cycle from annual billing to monthly billing.

SUMMARY: Requesting Board approval to change the Kronos billing cycle to monthly. Cook County currently is on an annual billing cycle for Kronos Workforce HR but still gets monthly invoices for overages as Kronos is billed by usage. By changing to a monthly billing cycle, it will eliminate the overage billing.

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HranuaSaashr.Inc. BE!-Ilj?Rnule 22 West, Suite EDD Eranehbu. NJ a‘J%?E+ +1 am 225 1561 mwr?-1rm1ns%.cumfl-zranaaaaashr

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REPORT

TO:

FROM: Rena Rogers


SUBJECT: Mobile Device Policy

DESCRIPTION: Mobile Device Policy

RECOMMENDATION: Request approval of the Mobile Device Policy.

SUMMARY: The intent of Cook County’s Mobile Device Policy (the “Policy”) is to establish a framework for the management of mobile devices, including both County- and personally-owned devices, and for the management of data created and stored upon a device when an employee uses it to complete the official business of the county. The Policy is meant to assist the County in compliance with the Official Records Act, which requires government entities to, "make and preserve all records necessary to a full and accurate knowledge of their official activities.” By establishing and maintaining compliance with this policy, risks and costs to the County and individual employees can be minimized while the valuable potential of these communication tools can be realized for the benefit of the County, by making government data easily accessible for convenient use by both employees and its citizens.

FINANCIAL IMPLICATIONS: Most of the County-Owned mobile devices are already in place and therefore accounted for in department budgets. Current reimbursement for personally owned devices is also in place. Anticipated increase in the MIS budget is $3,000 for Mobile Device Management licenses.

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MOBILE DEVICE POLICY

Mobile Device Policy Draft 1

Contents Purpose .......................................................................................................................................................................2

Objectives ...................................................................................................................................................................2

Scope ..........................................................................................................................................................................2

Policy ..........................................................................................................................................................................2

Background .................................................................................................................................................................3

Definitions ..................................................................................................................................................................3

Responsibilities ...........................................................................................................................................................3

Management Information Services (MIS) Department ..........................................................................................3

Department Heads .................................................................................................................................................4

End Users ................................................................................................................................................................4

High Level of Security Mobile Users ...................................................................................................................4

Low Level of Security Mobile Users ....................................................................................................................5

24x7 Access to Email Users ................................................................................................................................5

End User Responsibilities ...................................................................................................................................6

BYOD Employee Compensation .................................................................................................................................6

Other Financial Considerations ..................................................................................................................................7

Monitoring ..................................................................................................................................................................7

Enforcement and Violations .......................................................................................................................................7

Written Agreement Required .....................................................................................................................................7

Bring Your Own Device Authorization ........................................................................................................................8

Acceptance of “Bring Your Own Device” Terms and Conditions................................................................................9

Board Approval ........................................................................................................................................................ 10

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Purpose The intent of Cook County’s Mobile Device Policy (the “Policy”) is to establish a framework for the management of mobile devices, including both County- and personally-owned devices, and for the management of data created and stored upon a device when an employee uses it to complete the official business of the county. The Policy is meant to assist the County in compliance with the Official Records Act, which requires government entities to, "make and preserve all records necessary to a full and accurate knowledge of their official activities.” By establishing and maintaining compliance with this policy, risks and costs to the County and individual employees can be minimized while the valuable potential of these communication tools can be realized for the benefit of the County, by making government data easily accessible for convenient use by both employees and its citizens.

Objectives The objectives of this policy are to:

1. Ensure that the use and deployment of both County- and personally-owned mobile devices is consistent with data retention, data privacy and data security obligations;

2. Define the categories of business needs related to respective groups of users along with the recommended mobile solutions for each group;

3. Define roles and responsibilities of various groups and individuals in carrying out this policy 4. Minimize disruption to County government activities from inappropriate use of County provided devices

and data; 5. Provide users with guidelines describing their personal responsibilities regarding confidentiality, privacy,

and expectations related to both County- and personally-owned devices; and 6. Ensure that each employee is trained in, understands, and agrees to abide by this policy.

Scope This policy applies to all full and part-time employees, temporary employees, contractors, volunteers, elected officials, and other individuals who are provided mobile access to internet and/or email services (hereinafter referred to as “users”) as necessary for their business purpose with Cook County (hereafter referred to as “The County”).

Policy This policy outlines a set of practices and requirements for the safe and responsible use of mobile devices and applications. It is the policy of the County to provide technological resources to its employees to enhance their ability to perform their job and to provide a higher level of service to all citizens, while meeting its obligations to protect its information assets, retain certain data; and safeguard its customers, intellectual property and reputation.

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Background Traditionally County computer and telephone equipment was located within County buildings with a wired connection to a secure and managed network. As the use of workplace technology has become increasingly mobile, new challenges related to data security and device management must be addressed. Further, there can also be some significant risks for the County related to data retention, data privacy and security, and wage and hour concerns because many employees want to use their personally owned devices for work purposes.

Definitions BYOD - Bring Your Own Device - the practice of allowing the employees of an organization to use their own

computers, smartphones, or other devices for work purposes.

County-Owned – a device that is purchased by, and provisioned by, Cook County for use by County employees,

associates, or County elected officials for the sole purpose of conducting County business

Email Container – separate security zone generally set up on a personally-owned device allowing remote

management and security of County data separate from other personal applications and data.

Mobile Device - a portable computing device such as a laptop, smartphone or tablet computer.

Mobile Device Management Application - Mobile device management (MDM) is software that allows IT

administrators to control, secure and enforce policies on smartphones, tablets and other endpoints. MDM is a

core component of enterprise mobility management which also includes mobile application management,

identity and access management and enterprise file sync and share. The intent of MDM is to optimize the

functionality and security of mobile devices within the enterprise while simultaneously protecting the corporate

network.

Personally-Owned – For the purposes of this policy, computing devices such as smartphones and tablet

computers that have been purchased and are maintained exclusively by an employee, County elected official,

contractor, intern, or volunteer, and that are used for mobile voice or data communication for both business

and personal use.

Responsibilities Individuals who use mobile devices to access County email and data are required to use these resources responsibility. The policy defines those responsibilities by role.

Management Information Services (MIS) Department

The MIS Department is responsible for the administration of mobile devices used to conduct County business. This includes implementation, monitoring, and ongoing maintenance (e.g. updates, patches) of County-owned devices, to both optimize the use of and remotely manage devices.

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This department shall also provide user training of policy issues, emphasizing acceptable and unacceptable uses and respond to questions of interpretation. The MIS department shall be responsible for ongoing review and maintenance of this policy as required by changes in local, state, and federal law and as necessary for local considerations. Major policy changes will be developed in consultation with the County Administrator, County Attorney, and County Department heads. This department will also monitor performance and security issues on an on-going basis. The MIS department shall not be responsible for supporting personally-owned devices beyond installation and management of an MDM application.

Department Heads

It is the responsibility of each department head to support and administer this policy and to ensure employee training, knowledge of, and compliance with the principles outlined herein. Based on the criteria set forth in this document, department heads should determine if an employee requires access to email and/or other County data outside of the office environment. Further, if it is decided that an employee requires 24x7 access to email and/or other data, then make the determination of whether the solution is a County- or a personally-owned device. If the department head determines that an individual employee is required to access email on a 24x7 basis, the department head must submit the Bring Your Own Device Authorization Form to MIS. Department heads should consider the FLSA exempt and non-exempt status of employees when determining whether 24/7 access is required (see “BYOD employee Compensation”). It is the responsibility of each department head to ensure contractor and volunteer training, knowledge of, and compliance with the principles outlined herein when provided with a County mobile device. It is the responsibility of department heads to budget for and procure county-owned smartphones and associated data plans for use by their respective department employees. It is also the department heads responsibility to collect and return County-owned devices, along with peripherals (such as cases, chargers, headphones) to MIS for replacement or reassignment.

End Users

For the purposes of mobile device usage, end users are categorized by both their need to access email or County data away from the office environment and by the data security requirements of their position. NOTE: an individual may be categorized in more than one group. For example, a user may use a county-owned tablet and need access to email on a 24x7 basis on a personally owned smartphone.

High Level of Security Mobile Users

This category of mobile users routinely handles sensitive or protected data. If their mobile device were lost or stolen information on those devices can potentially harm individuals and create liability for the County. Generally, these users work in the Administrator’s Office, the County Sheriff’s Office, the County Attorney’s Office, Public Health and Human Services (PHHS), or Human Resources Department. The information they handle is governed by HIPPA, CJI policy, or data privacy laws.

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This category also includes users who are required to remotely access data stored on County network systems.

Low Level of Security Mobile Users

This category of mobile users generally handles public data. If their mobile device were lost or stolen the

consequences to the County would be negligible. These users typically work in Land Services, the Assessor’s

Office, or the Highway department. The information found on their mobile devices is a field work product often

gathered through GIS-based applications.

24x7 Access to Email Users

This category of mobile users require access to their Outlook email/calendaring information on a 24x7 basis.

Depending on their role in the organization, emails may contain sensitive or private information or include

attachments that contain sensitive or private information. Generally, these users are department heads,

Commissioners, MIS or maintenance staff who are on call 24x7.

Type of End User Access

Timeframe

Assigned to Mobile Device Options*

High Level of Risk Any time Individual County-Owned Devices Only

• All laptops – access to County and other business systems

• Tablets used by high level of risk group above

• All Smartphones used by high level of risk group above

• These users have a separate personally-owned device for personal use

Low Level of Risk Work Day Group-Shared

Or Individual

County-Owned Devices Only

• Tablets, Surfaces, etc. used for field work

24x7 Access to Email Any time Individual Personally-Owned Smartphone – BYOD

• For email only – cannot access County systems

• Email will be managed by containment – securely separated from personal apps and data

Or, County-Owned Smartphone

*All mobile devices used for County email or Business must be enrolled in and managed by the County’s Mobile

Device Management Application

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End User Responsibilities

It is the responsibility of each user to understand this policy and use the County provided resources in an acceptable manner. Because of the various security, legal, and productivity issues referenced in this policy, each user has the following responsibilities: 1. All employees must comply with this policy. Employees should not access County email or systems on their

own devices without the permission of their department head and without enrolling their device in the County’s Mobile Device Management App.

2. A lost or stolen mobile device that is used to access County data or email, whether the device is County- or Employee owned, must be reported to the MIS department immediately. A lost or stolen device may hold files containing private or confidential government data that would be in possession of an unauthorized individual. When reported MIS will immediately disable and/or wipe the device. If the missing device is personally-owned, MIS will remotely remove the email container.

3. All personally-owned devices used to access email must be secured with a passcode or Touch ID. Employees agree to never disclose their passcodes to anyone.

4. Mobile devices used to access County related email and data must not be used by friends or family members.

5. Employees using their own mobile devices must notify MIS in advance allowing for the removal of email containers before replacing their smartphone. MIS will enroll the new device when requested.

6. Comply with all applicable federal, state, and local laws and ordinances, including data retention rules. 7. Comply with County and department policies, procedures, and standards. 8. Use information technology resources efficiently and productively. Users should be aware that existing and evolving rules, regulations, and guidelines on ethical behavior of government employees and appropriate use of government resource apply to the use of electronic communications systems supplied by the County.

BYOD Employee Compensation Non-exempt employees who use their personal devices to conduct County business during non-work hours are subject to compensation for their time. Compensation is defined by the terms of the employees bargaining unit. For this reason, it is recommended that the only non-exempt employees permitted to use their own device to access email are employees required to be on call 24x7. Email access may be removed from a personally-owned mobile device when the employee is on a leave of absence. This applies to both exempt and non-exempt employees. Exceptions may occur on a case by case basis depending on the role and responsibilities of the employee. Exceptions are determined by the Human Resources Department in conjunction with the respective department’s leadership. If required to use their own cell phone to conduct County business, the County will provide a cell phone requirement reimbursement for non-exempt employees of up to $25.00 per month, subject to the following conditions:

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1. The department head must first authorize the employee to use his/her personal cell phone for County business. An authorization form will identify the employee and the employee’s personal cell phone number.

2. The employee is responsible for producing the billing documentation showing the cell service throughout the year.

3. The monthly cell phone requirement reimbursement shall not exceed the employee’s monthly cell phone plan. The County will pay an allowance equal to the lesser of the employees’ monthly plan or $25.00 per month.

4. Cell phone reimbursement is paid from individual department budgets.

Other Financial Considerations All County-owned laptops and tablets will be purchased and maintained from the MIS Capital budget. The MIS budget will also be responsible for MDM licensing costs. County-owned smartphones and data sharing plans will be purchased by individual departments. The purchases and contracts should utilize the State of MN master contracts.

Monitoring All mobile devices used for County email or Business must be enrolled in and managed by the County’s Mobile Device Management Application. The MIS Department will routinely monitor the County’s email system to ensure that all mobile device access of County email is enrolled in the MDM application. Unenrolled personally-owned devices accessing email will be blocked from County’s email system.

Enforcement and Violations Violation of this policy may result in termination of mobile access rights, possible disciplinary action, up to and including dismissal and referral for criminal charges where appropriate. Termination of services may be at the request or determination of the department head, MIS director, or the County Administrator. Any disciplinary action will be in accordance with the Employee Handbook or the County’s agreement with the employee’s bargaining unit, whichever is applicable.

Written Agreement Required The County will require employees who access email on their personally owned smartphone to read and signify acceptance of the terms of this policy by signing the form “Acceptance of Bring Your Own Device Terms and Conditions”. The original will be maintained in the employee’s personnel file in the County Administrator’s Office.

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Bring Your Own Device Authorization

Employee Name: ________________________________________________

Employee Cell Phone Number: _____________________________________

I authorize MIS to allow email access on the personal cell phone of the above employee.

I have also authorized cell phone reimbursement for the above employee.

Supervisor’s Signature and Date: ____________________________________________________

The original will be held in the employee’s personnel record in the County Administrator’s Office.

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Acceptance of “Bring Your Own Device” Terms and Conditions By signing this form, you are certifying that you have:

• Received a copy of the Cook County Mobile Device Policy

• Read and understand the Cook County Mobile Device Policy

Further, you understand and agree to the following:

• A lost or stolen mobile device that is used to access County data or email, must be reported to the MIS department immediately. MIS will remotely remove the email container.

• All personally-owned devices used to access email must be secured with a passcode or Touch ID.

• Mobile devices used to access County related email and data should not be used by friends or family members.

• Employees using their own mobile devices must have MIS remove email containers before replacing their cell phone. MIS will enroll the new device when requested.

Employee Name________________________________________________________

Employee Signature_____________________________________________Date________________

The original will be held in the employee’s personnel record in the County Administrator’s Office.

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Board Approval

The Mobile Device Policy is hereby adopted by the Cook County Board of Commissioners on this ____26th___ day of _____March__________, 2019. ___________________________________________________ Ginny Storlie, Chairperson, Cook County Board of Commissioners ATTEST: ___________________________________________________ Braidy Powers, Cook County Auditor EFFECTIVE DATE: ____03/26/19____________

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REPORT

TO:

FROM: April Zimmer


SUBJECT: Lake Superior Poplar River Water District Officer List

DESCRIPTION: Lake Superior Poplar River Water District Officer List

RECOMMENDATION: Approve the updated officer list for the Lake Superior Poplar River Water District.

SUMMARY: The board of directors of the Water District carried out the election of directors as terms have expired, and the current composition of the board is as follows:

Director Term Term Ending Representing

Mary Somnis 3 June 12, 2021 Irrigation

Claire Nalezny 3 June 12, 2020 Irrigation

Charles Skinner 3 June 12, 2020 Commercial

Tom Rider 3 June 12, 2019 Commercial

John Klemme 3 June 12, 2021 Domestic water

The board of directors of the Water District respectfully request that the County Board ratify the current composition of the board of directors.

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Lake Superior-Poplar River Water District, Director Elections

The Lake Superior-Poplar River Water District (hereinafter the “Water District”) is a non-profit

municipal corporation established by the MN legislature in 2012 as a Rural Water District under

Chapters 110A and 429 of MN Statutes. Laws 2012, Chapter 293, Section 52 (hereinafter “The

Legislation”). The Legislation defined the geographic boundaries of the Water District as all

lands within Sections 20, 21, 28, 29, 32, and 33 of Lutsen Township. It also created a

governance structure. The board of directors are divided into three classes: irrigation;

commercial; and domestic water. Ch 293, Section 52, Subd 5. The Legislation proves that “the

district’s initial directors shall be appointed by the Cook County Board of Commissioners ….”

Id. On June 12, 2012 the Cook County Board of Commissioners appointed an initial slate of

directors.

Regarding the election of the board of directors of the Water District, The Legislation also

provides:

● after the initial appointments, all directors shall serve for three year terms; ● each classification of water user is entitled to be represented by one director, and by a

second director if the water use by that classification for the following year is expected to exceed 10% of the total. The expected water use for the first year of operation is expected to be: commercial 83%; irrigation 15%, and drinking water 3%. As such, two directors may be elected to represent each of the commercial and irrigation users.

● The election of directors must be “conducted and supervised by the board of directors and ratified by the Cook County Board of Commissioners.” Id.

The board of directors of the Water District carried out the election of directors as terms have

expired, and the current composition of the board is as follows:

Director Term Term Ending Representing Mary Somnis 3 June 12, 2021 Irrigation Claire Nalezny 3 June 12, 2020 Irrigation Charles Skinner 3 June 12, 2020 Commercial Tom Rider 3 June 12, 2019 Commercial John Klemme 3 June 12, 2021 Domestic water

The board of directors of the Water District respectfully request that the County Board ratify

the current composition of the board of directors.

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REPORT

TO:

FROM: Pat Eliasen


SUBJECT: K9 Donations

DESCRIPTION: K9 Donations

RECOMMENDATION: To accept the following monetary K9 donations made to the Sheriff's Office:

1) Cook County Chamber of Commerce Foundation - $8,014.93

2) Frank or Bonnie Haski - $200.00

3) Alicia A.K. Deschene/S.R. Deschene - $100.00

4) Gary Radloff - $50.00

5) Debbie Ganzhorn - $150.00

SUMMARY: These donations will be used to purchase the agility course materials for the Sheriff's Office K9 program and other various needs the K9 programs.

FINANCIAL IMPLICATIONS: N/A

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REPORT

TO:

FROM: April Zimmer


SUBJECT: Change to Commissioner Assignments

DESCRIPTION: Change to Commissioner Assignments

RECOMMENDATION: Approve Commissioner Deschampe to take the following committees from Commissioner Doo-Kirk:


Arrowhead Health Alliance

Cook County Wetlands Management Plan

Emergency Preparedness

North Shore Collaborative

Northwoods Food Project

Poplar RiverWatershed Management

SUMMARY: Request Board approval for Commissioner Deschampe to take over seven committees from Commissioner Doo-Kirk due to scheduling. These committees consist of Aquatic Invasive Species Group, Arrowhead Health Alliance, Cook County Wetlands Management Plan, Emergency Preparedness, North Shore Collaborative, Northwoods Food Project and Poplar River Watershed Management.

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1

2019 BOARDS & COMMISSIONS

Updated 3/18/2019

County Commissioners

Robert Deschampe – 12/31/2022 District 1

Myron Bursheim (Vice-Chair) – 12/31/2020 District 2

Dave Mills – 12/31/2022 District 3

Heidi Doo-Kirk – 12/31/2020 District 4

Virginia Storlie (Chair) – 12/31/2022 District 5

STANDING COMMITTEES

Community Center Board of Trustees (3 year terms)

Dave Mills (primary)

Myron Bursheim (alternate)

Diane Booth, ex-officio

Bob LaMettry, Chair

Joanne Smith

Joan Farnam

Jim McDermott

Molly LaFreniere

Judi Barsness

Frances Jarchow

Gordon Salisbury

General Government Committee

Ginny Storlie

Myron Bursheim

Braidy Powers, Auditor-Treasurer

Jeff Cadwell, Administrator

Labor Negotiations

Board Chair

Board Vice-Chair

Heidi Doo-Kirk (alternate)

Personnel Committee

Dave Mills

Heidi Doo-Kirk

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2

Tim Nelson

Brian Silence (10/9/12)

Alison McIntyre

Jeff Cadwell

Public Health and Human Services Advisory Committee (1st Tues every other month at 1:00 p.m.) (3 yr. term)

Jerry Lilja (chair)

Carla LaPointe (vice-chair)

Frances Jarchow

Dave Mills (ex-officio)

Edwina Hertzberg

Steve Neilsen

Pat Campanaro

Frank Ceo

Wendy Hansen

Ria Plourde (provider)

Roger Linehan (provider)

Cecelia Bloomquist (provider)

Alison McIntyre (ex-officio)

Lori Ericson

Sara Hadley

Grace Bushard (ex-officio)

Grace Grinager (ex-officio)

Mitchell Everson (ex-officio)

Allison Plummer

Jeff Cadwell

Martina Williams

Public Safety Transportation Committee

Myron Bursheim

Robert Deschampe

ADVISORY COMMITTEES

Budget Advisory Committee

Ginny Storlie

Myron Bursheim



Hillary Freeman, District 1

Mike Carlson, District 2

Jim Boyd, District 3

Nick Burger, District 4

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3

Liz Wagner, District 5

Highway Advisory Committee

Robert Deschampe

Cook County Highway Engineer

City of Grand Marais Representative

Charlie LaBoda, District 1 Representative

Peter Harris, District 2 Representative

Vacant, District 3 Representative

Bruce Strand, District 4 Representative

Stanley Tull, District 5 Representative

Sheriff’s Advisory Group

OTHER COMMISSIONER ASSIGNMENTS

Active Living Steering Committee (meets 1st Tuesday at 9:00 a.m.)

Heidi Doo-Kirk (primary)

Dave Mills (alternate)

Agriculture Inspector

Krysten Foster

Airport Advisory Commission (meets 3rd Tuesday of month at 5:00 p.m.) (3 year terms)

Steve Ramberg

Sue Olson (7/14)

Stan Tull, (01/15)

John Barton (01/16)

Mindette Fredrikson

Tim Norman (6/12)

Gary Grover (alternate)

Heidi Doo-Kirk (Commissioner)

Myron Bursheim (Commissioner/alternate)

AMC Indian Affairs Task Force

Robert Deschampe, voting member

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4

AMC Futures Task Force

Heidi Doo-Kirk


Ginny Storlie (primary)

Robert Deschampe (alternate)

Arrowhead Coalition for Multiple Use

Myron Bursheim (primary)

Dave Mills, (alternate)

Arrowhead Counties Assn. (meets 3rd Wed. of month at 6:00 p.m. in Duluth)



Arrowhead Economic Opportunity Agency (meets 3rd Wed. every other month at 1:00 p.m. in Virginia)


Ginny Storlie (alternate)

Arrowhead Health Alliance (meets 2nd Wed. every month at 11:30 a.m. in Two Harbors)



Arrowhead Library System (3 year terms, eligible to serve 2 terms)

Audrey Stattleman

Arrowhead Regional Corrections Board

Robert Deschampe (primary)


Arrowhead Regional Development Commission (meets 3rd Thursday every month at 10:00 a.m.) (2 year term)

Ginny Storlie

ARDC Regional Transportation Advisory Committee

Robert Deschampe

County Highway Engineer

Arrowhead Transit



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5

Art Approval Committee (as needed)

Dave Mills

Heidi Doo-Kirk

Assessor/Land Commissioner

Todd Smith/Assessor

Lisa Kerr/Land Commissioner

Association of Minnesota County (AMC)/ AMC Policy Committee (meets two time annually at AMC)

Jeff Cadwell

Heidi Doo-Kirk, general (vice chair)

Dave Mills, Public Safety

Myron Bursheim, Environmental Resources

Ginny Storlie, Human Services

Robert Deschampe, Transportation

Alison McIntyre

Tim Nelson

Board of Adjustment (2nd Wed. of month) (3 yr. term) (limit of 3 terms)

Heidi Doo-Kirk (ex-officio)

Jerry Heniker (1/14)

Charlie LaBoda

Adam Treeful

Judy Motschembacher

Board of Equalization

County Board

County Auditor-Treasurer

Cemetery Association

Robert Deschampe, Commissioner

Jack Hedstrom, president

Phillip Kruse, sec/trea

Mike Carlson

Eleanor Waha

David Johnson

Beth Leng Schroeder

Children’s Justice Initiative/State Supreme Court (meets twice a year following email notice)

Dave Mills

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6

Communications/Armor/Towers/E 9-1-1 Committee (meeting several times per year as needed)



Cook County Auditor-Treasurer

Cook County Communications Contractor

IT/Radio Support Technician

Cook County Emergency Management Director

Cook County Information Systems Director

Cook County Sheriff

LEC Dispatch Representative

North Shore Hospital Communications Representative

Community Health Board (3rd Monday every other month at 12:30 a.m.)



Frankie Jarcow

Cook County Community Wildfire Protection Plan Implementation Committee (as needed)

County Board Chair

County Board Vice-Chair

Valerie Marasco, Emergency Management Director

Aaron Mielke, MN DNR

Patty Johnson, U.S. Forest Service

Kim Linnell, Cook County Fire Chief Rep.

Cook County Health Care Planning Committee (1st Friday of month at 8:00 a.m.)

Ginny Storlie


Cook County Historical Society (2nd Monday of month at 9:00 a.m.)



Cook County Invasives Team (4 meetings/Annually)



Cook County Agriculture Inspector

Cook County Local Energy Project (CCLEP)



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7

Cook County Restorative Justice Committee



Cook County Soil & Water Conservation District (1st Thursday of month)



Cook County Wetlands Management Plan Committee



Cook County YMCA Advisory Committee

Myron Bursheim

Heidi Doo-Kirk


YMCA/Duluth Area Family YMCA Board:


YMCA Facilities Committee:



Coroner

Midwest Medical Examiner - 4/19/2020

Council on Aging



County/DNR/Forest Service Quarterly Coordination



Deferred Compensation Plan Committee

Cortnee Bernier

Myron Bursheim

Braidy Powers

Lisa Sorlie (3/13)

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8

Grand Marais Cook County Economic Development Authority (EDA) (2nd Tues of month at 4:00p.m.)

(6 year term)

Heidi Doo-Kirk (1/13) (County)

Howard Hedstrom (1/14) (County)

Scott Harrison (3/12) (County)

Bev Green (1/17) (County)

Myron Bursheim (alternate) (County)

Anton Moody

Carol Mork

Hal Greenwood

Emergency Information Team (USFS-facilitated)

County Board Chair

County Board Vice-Chair (alternate)

Emergency Operations Command

All County Commissioners

Emergency Preparedness Committee (3rd Tues. of month 2:30 p.m. ITV room)


County Board Chair

County Board Vice-Chair

Explore MN Tourism Council (appointed by MN Governor)

Extension Committee (3year terms, 3rd Tuesday)

Myron Bursheim

Ginny Storlie


Jeff Kern

Duane Hasegawa

Tim Cochrane

Kristin Van den Berg

Tess Bailey

Virginia Reiner

Braidy Powers

Fire Dept Relief Funds

Gunflint: John Bottger and Fred Smith / Colvill: Clark Bloomquist and Kim Linnell

Maple Hill: Jed Smith and Ashley Curtis / Hovland:

of 152

9

Firewise Community Committee



Braidy Powers (County Auditor-Treasurer)

Valerie Marasco (Emergency Management)

Jeffrey Jackson (DNR)

Todd Armbruster)

Tim Miller (Grand Portage)

Wendy McCartney

Ben Petz

John Bottger

Erik Carlson

Patricia J Johnson

Joseph Routh

Kathy Sullivan

Pat Eliason, Sheriff

Paul Nelson

Aaron Mielke (DNR)

Forest Service/County Liaison Meetings – emergencies only

Chair (primary)

Vice Chair (primary)

Giche-Gami Trail Association Committee



Governor’s Council on MN Coastal Program (appointed by Governor)

Jim King (1/13)

Carroll (Keck) Melby – reappointed (7/13)

Grand Marais Library Board (1st Monday of month at 5:30 p.m.) (2 year terms)

Dave Mills

Hillary Freeman (1/15)

Grand Portage Community Task Force

Myron Bursheim

Robert Deschampe

Gunflint Trail Scenic Byway Committee

Heidi Doo-Kirk

of 152

10

Heart of the Continent Partnership (large conference every other year w/Canada, multiple Counties)



Valerie Marasco

Hospital District (next to the last Thursday of month at 9:30 a.m.)

Dave Mills, ex-officio

Myron Bursheim, ex-officio (alternate)

Human Services Board (meets 3rd Tues. of month at 8:30 a.m.) (3 yr. terms)

Dave Mills

Robert Deschampe

Ginny Storlie

Myron Bursheim

Heidi Doo-Kirk

Jerry Lilja

Carla LaPointe

Lake County and Cook County Highway Committee

Myron Bursheim

Lake Superior Poplar River Water District Board of Directors

Ginny Storlie

Mark Sandbo (SNAL) (6/12/12)

Robert Fenwick (SNAL) (6/12/12)

Charles Skinner (Commercial) (6/12/12)

Tom Rider (Commercial) (6/12/12)

Bob Ryan (Domestic) (6/12/12)

Land Policy Advisory Group (as needed)

Myron Bursheim

Todd Smith

Braidy Powers

Tim Nelson

Molly Hicken

Land Records Committee (as needed)

County Board Chair

County Board Vice-Chair (alternate)

Laurentian Resource Conservation Development Commission (RC & D) (4th Monday every other month)



of 152

11

Local Water Management Plan Advisory Committee (3rd Monday of month at 1:00 p.m.)



Richard Betz (2/09)

Don Lease (2/12)

Gary Maciejewski (2/09)

SWCD Representative

Chuck Futterer (1/13)

MN Counties Intergovernmental Trust



MN Power Citizen Advisor Committee

Ginny Storlie

MN Transportation Alliance

Robert Deschampe

NE MN Area Transportation Partnership

Robert Deschampe

County Highway Engineer

NE MN Emergency Communications Board (radio) (4th Thursday each month at 10:00 a.m.)

Robert Deschampe

Pat Eliasen (alternate)

NE MN Home Consortium Advisory Committee (meets twice a year in Virginia)



Mary Somnis

NE MN Office of Job Training Program



Northeast Waste Advisory Council (meets quarterly)



Tim Nelson

Lisa Kerr

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12

Northern Counties Land Use Coordinating Board (1st Thursday each month at 9:00 a.m.)



North Shore Collaborative (meets 1s Wed. every other month at 9:00 a.m. in Lake County)



Grace Grinager

Alison McIntyre

North Shore Management Board



North Shore Scenic Drive Council (2nd Friday of the month at 10:00 a.m.)



Northwoods Food Project (meets 1st Thursday of the month at 5:00 p.m.)



One Watershed, One Plan Committees

Policy Committee:

Commissioner Heidi Doo-Kirk – Cook County – voting member

Cook County SWCD, Lake County/SWCD, BWSR

Advisory Committee (no voting takes place for this committee):

BWSR, USDA, USFS, 1854 Treaty, MDH, MDA, EDA, MPCA, MN DNR, MN DOT, Lake County P&Z/SWCD, Cook County P&Z/SWCD, Grand Portage Band.

Parks & Trails Commission

Linda Newman District 1

Vacant District 2

Mickey R. Brazell District 3

David Rohl, District 4

Paul Nordlund District 5

Adam Treeful, At-Large

Randall Knudson , At-Large Alternate

Tim Kennedy, City of Grand Marais

April McCormick Grand Portage

County Commissioner Ex-Officio Dave Mills, alternate Heidi Doo-Kirk

Jonathan Benson Ex-Officio U.S. Forest Service Alternate Nancy Larson

Peter Mott Ex-Officio MN DNR alternate Joe Russell

Lisa Kerr Land Commissioner/Parks & Trails Director Ex-Officio

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13

Tim Nelson Land Services Director Ex-Officio

Pigeon River International Emergency Management Committee

Heidi Doo-Kirk


Pat Eliasen, Sheriff

Valerie Marasco, Cook County Emergency Management Director

Grace Grinager

Mike Keyport, Grand Portage Emergency Management

Planning Commission (meets 2nd Wed. at 5:30 p.m.) (3 yr. terms)

Donald Fehr

Greg Mueller

Jerry Hiniker

John Schloot

Adam Treeful

Charlie LaBoda

Judy Motschenbacher


Poplar River Watershed Management Board (1st Monday every other month at Noon)



Region III Social Service Redesign

All Commissioners

Revolving Loan Fund Committee (RLF)


Myron Bursheim


Keli Berg

Gene Erickson

Bruce Kerfoot

Pat Campanero

Scott Harrison (EDA)

Molly Hicken (advisory only)

Vacant

Safety Wellness/Workplace Committee (2nd Thursday of the month at 8:30 a.m.)



of 152

14

Sawtooth Bluffs Recreation Planning Committee



Security Committee



Septic Advisory Committee

Heidi Doo-Kirk

Robert Deschampe


Septic Ordinance Committee

Heidi Doo-Kirk


Slash Disposal Committee (meets after Firewise)



Citizen At Large position Vacant

Solid Waste Committee (meets at needed)

Dave Mills, Commissioner

Heidi Doo-Kirk, Commissioner

Molly Hicken, County Attorney


Tim Nelson, Planning Director

Vacation Rental Committee



of 152

2019 Boards & Commission by Commissioner

Robert Deschampe – District 1

• Public Safety Transportation Committee

• Highway Advisory Committee

• AMC Indian Affairs Task Force

• Aquatic Invasive Species Group

• Arrowhead Health Alliance

• Arrowhead Regional Corrections Board

• ARDC Regional Transportation Advisory Committee

• Association of Minnesota County (AMC) / AMC Policy Committee

• Board of Equalization

• Cemetery Association

• Cook County Local Energy Project (CCLEP)

• Cook County Wetlands Management Plan Committee

• Emergency Preparedness Committee

• Grand Portage Community Task Force

• Human Services Board

• MN Transportation Alliance

• NE MN Area Transportation Partnership

• NE MN Emergency Communications Board

• North Shore Collaborative

• North Shore Management Board

• North Shore Scenic Drive Council

• Northwoods Food Project

• Poplar River Watershed Management Board

• Septic Advisory Committee

• Region III Social Service Redesign

of 152

Myron Bursheim – District 2

• Community Center Board of Trustees

• General Government Committee

• Public Safety Transportation Committee

• Budget Advisory Committee

• Emergency Operations Command

• Airport Advisory Committee

• Arrowhead Coalition for Multiple Use

• Arrowhead Counties Association

• Arrowhead Regional Corrections Board

• Arrowhead Transit

• Association of Minnesota County (AMC)/ AMC Policy Committee


• Cook County Historical Society

• Cook County Restorative Justice Committee

• Cook County Wetlands Management Plan Committee

• Cook County YMCA Advisory Committee

• YMCA / Duluth Area Family YMCA Board

• YMCA Facilities Committee

• Council on Aging

• County/DNR/Forest Service Quarterly Coordination

• Deferred Compensation Plan Committee

• Grand Marais Cook County Economic Development Authority (EDA)

• Emergency Information Team (USFS – facilitated)



• Extension Committee

• Forest Service/County Liaison Meetings

• Grand Portage Community Task Force

• Heart of the Continent Partnership

• Hospital District


• Lake County and Cook County Highway Committee

• Land Policy Advisory Group

• Land Records Committee

• Laurentian Resource Conservation Development Commission (RC&D)

• Local Water Management Plan Advisory Committee

• MN Counties Intergovernmental Trust

• NE MN Office of Job Training Program

of 152

• Northern Counties Land Use Coordinating Board

• North Shore Management Board


• Revolving Loan Fund Committee (RLF)

• Sawtooth Bluffs Recreation Planning Committee

• Security Committee

of 152

Dave Mills – District 3

• Community Center Board of Trustees

• Personnel Committee

• Public Health and Human Services Advisory Committee

• Active Living Steering Committee

• Arrowhead Coalition for Multiple Use

• Arrowhead Economic Opportunity Agency

• Arrowhead Health Alliance

• Arrowhead Transit

• Art Approval Committee

• Association of Minnesota County (AMC)/AMC Policy Committee

• Children’s Justice Initiative/State Supreme Court

• Community Health Board

• Cook County Health Care Planning Committee

• Cook County Historical Society

• Cook County Local Energy Project (CCLEP)

• Cook County Restorative Justice Committee

• Cook County Soil & Water Conservation District




• Firewise Community Committee

• Grand Marais Library Board

• Hospital District

• Human Service Board


• NE MN Home Consortium Advisory Committee

• NE MN Office of Job Training Program

• Northern Counties Land Use Coordinating Board

• North Shore Collaborative

• Northwoods Food Project

• Parks & Trails Commission


• Safety Wellness/Workplace Committee

• Septic Ordinance Committee

• Slash Disposal Committee

• Solid Waste Committee

of 152

Heidi Doo-Kirk – District 4

• Labor Negotiations

• Personnel Committee

• Active Living Steering Committee

• Airport Advisory Committee

• AMC Futures Task Force

• Art Approval Committee

• Association of Minnesota County (AMC) /AMC Policy Committee

• Board of Adjustment


• Cook County Invasives Team

• Cook County Soil & Water Conservation District


• YMCA Facilities Committee

• County/DNR/Forest Service Quarterly Coordination

• Grand Marais Cook County Economic Development Authority (EDA)


• Firewise Community Committee

• Giche-Gami Trail Association Committee

• Gunflint Trail Scenic Byway Committee

• Heart of the Continent Partnership


• Local Water Management Plan Advisory Committee

• Northeast Waste Advisory Council

• One Watershed, One Plan Committee

• Parks & Trails Commission

• Pigeon River International Emergency Management Committee

• Planning Commission


• Revolving Loan Fund Committee (RLF)

• Safety Wellness/Workplace Committee

• Security Committee


• Septic Ordinance Committee

• Slash Disposal Committee

• Solid Waste committee

• Vacation Rental Committee

of 152

Virginia Storlie – District 5

• General Government Committee

• Labor Negotiations

• Budget Advisory Committee

• Aquatic Invasive Species Group

• Arrowhead Counties Association

• Arrowhead Economic Opportunity Agency

• Arrowhead Regional Development Commission

• Association of Minnesota County (AMC)/AMC Policy Committee


• Communications/Armor/Towers/E-911 Committee

• Community Health Board

• Cook County Community Wildfire Protection Plan Implementation Committee

• Cook County Health Care Planning Committee

• Cook County Invasives Team

• Council on Aging

• Emergency Information Team (USFS-facilitated)




• Forest Service/County Liaison Meetings

• Giche-Gami Trail Association Committee

• Human Service Board

• Lake Superior Poplar River Water District Board of Directors

• Land Records Committee

• Laurentian Resource Conservation Development Commission (RC&D)

• MN Counties Intergovernmental Trust

• MN Power Citizen Advisor Committee

• NE MN Home Consortium Advisory Committee

• Northeast Waste Advisory Council

• North Shore Scenic Drive Council

• Poplar River Watershed Management Board


• Sawtooth Bluffs Recreation Planning Committee


• Vacation Rental Committee

of 152

of 152

REPORT

TO:

FROM: Braidy Powers


SUBJECT: Agreement for Brush Disposal

DESCRIPTION: Agreement for Brush Disposal

RECOMMENDATION: Approve a Participating Agreement between Cook County and the Forest Service for brush disposal at federal sites.

SUMMARY: The agreement allows the county to dispose of brush at six forest service sites at no cost. The county agrees to make the public aware of the rules and the forest service agrees to burn the piles.

PURPOSE: The public is cutting brush to meet firewise standards and prevent private property damage and the spread of fire to other locations and burning within a pit reduces the risk of fire spreading.

FINANCIAL IMPLICATIONS: No cost to the county.

of 152

of 152

UTHORXTX’

. OMB 0596-0217USDA, Forest ServlceFS_1500_]6G

Cook County has actively been involved in the Firewise USA program and works withlocal residents on making the space around their property compatible with the Firewiseprincipals. Cook County has several Firewise USA recognized communities.

This agreement bene?ts Cook County by giving community members a place to dispose ofmaterials that are promoted for removal through the Firewise USA program. Thisagreement bene?ts the USFS by giving home owners a place to dispose of their hazardousfuels which will provide for greater ?re?ghter safety in the event of a wild?re.

The USFS and Cook County will both bene?t from this agreement by providing a locationfor home owners to dispose of their woody debris in accordance with Firewise USAstandards. This will lead to more defensible space around home which will provide a saferwork environment for ?re?ghters in the case of wildland ?re suppression.

In consideration of the above premises, the parties agree as follows:

III. COOK COUNTY SHALL:

A. LEGAL A . COOK COUNTY shall have the legal authority to enter intothis agreement, and the institutional, managerial, and ?nancial capability to ensureproper planning, management, and completion of the project, which includes fundssuf?cient to pay the non-Federal share of project costs, when applicable.

B Be responsible for the informing the public of materials that are allowed to bedisposed of in the burn pile, signs that inform the public of those materials, andremoval of all unapproved materials.

C. Cook County will hire a contractor to push bumable material into compact piles orpile the material with county owned equipment. Cook County will also post signsstating the materials that are allowed to be put in the pits, remove any unauthorizedmaterials that are put in the pit, and post locations of the pits and when they areavailable for public use. The brush disposal sites are in the following locations.

Cross River Pit, FR 1353 off Gun?int Trail, in the NE ‘Aof the SE ‘Aof Sect. 26, T65N,R4W;East Bearskin Pit, East Bearskin Rd., in the NE ‘Aof the NW ‘Aof Sect. 14, T64N, RlW;Greenwood Pit, Shoe Lake Road, in the NE ‘Aof the NE ‘/1of Sect. 22, T64N, R2E;Ball Club/Airport Pit, 224 Ball Club Rd, in the NE ‘Aof the NW ‘Aof Sect. 23, T62N,R1W;Pike Lake Pit, Cascade Bluffs Rd., in the SE ‘Aof the NW ‘Aof Sect.14, T61N, R2W;Caribou Pit, FR 1239 off Caribou Trail, in the NW ‘Aof the SE ‘Aof Sect.3, T60N, R3W

Page 2 of 8 (Rev. 9-15)

of 152

of 152

OMB 0596-0217USDA, Forest ServiceFs_1500_16G

To the U.S. Forest Service Program Manager, at the address speci?ed in theagreement.

To COOK COUNTY, at the address shown in the agreement or such otheraddress designated within the agreement.

Notices are effective when delivered in accordance with this provision, or on theeffective date of the notice, whichever is later.

PARTICIPATION IN SIMILAR ACTIVITIES. This agreement in no way restrictsthe U.S. Forest Service or COOK COUNTY from participating in similar activitieswith other public or private agencies, organizations, and individuals.

ENDORSEMENT. Any of COOK COUNTY’s contributions made under thisagreement do not by direct reference or implication convey U.S. Forest Serviceendorsement of COOK CUUN'l‘Y's products or activities.

USE OF U.S. FOREST SERVICE INSIGNIA. In order for COOK COUNTY to usethe .S. Forest Service Insignia on any published media, such as a ‘v‘v’ebpage, printedpublication, or audiovisual production, permission must be granted from the U.S.Forest Service’s Of?ce of Communications (Washington Office). A written requestwill be submitted by the U.S. Forest Service to the Of?ce of CommunicationsAssistant Director, Visual Information and Publishing Services, prior to use of theinsignia. The U.S. Forest Service will notify the COOK COUNTY when permissionis granted.

NON-FEDERAL STATUS FOR COOPERATOR PARTICIPANT. COOKCOUNTY agree(s) thatany of COOK COUNTY ‘s employees, volunteers, andprogram participants shall not be deemed to be Federal employees for any purposesincluding Chapter 171 of Title 28, United States Code (Federal Tort Claims Act) andChapter 81 of Title 5, United States Code (OWCP), as COOK COUNTY herebywillingly agree(s) to assume these responsibilities.

Further, COOK COUNTY shall provide any necessary training to COOKCOUNTY’s employees, volunteers, and program participants to ensure that suchpersonnel are capable of performing tasks to be completed. COOK COUNTY shallalso supervise and direct the work of its employees, volunteers, and participantsperforming under this agreement.

MEMBERS OF CONGRESS. Pursuant to 41 U.S.C. 22, no member of, or delegateto, Congress shall be admitted to any share or part of this agreement, or bene?ts thatmay arise therefrom, either directly or indirectly.

NONDISCRIMINATION. The U.S. Department of Agriculture (USDA) prohibitsdiscrimination in all its programs and activities on the basis of race, color, nationalorigin, age, disability, and where applicable, sex, marital status, familial status,

Page 4 of 8 (Rev. 9-15)

of 152

of 152

K. /527//9FRENZEL’

. OMB 0596-0217USDA, Forest ServiceFS_150O_16G

will expire. The expiration date is the ?nal date for completion of all work activitiesunder this agreement.

W. AUTHORIZED REPRESENTATIVES. By signature below, each party certi?es thatthe individuals listed in‘this document as representatives of the individual parties areauthorized to act in their respective areas for matters related to this agreement. Inwitness whereof, the parties heretohave executed this agreement as of the last datewritten below.

VIRGINIA STORLIE, Chair DateCook County Board of Commissioners

Date

The authority and format of this agreement have been reviewed and approved forsignature.

BRENDA K. DateU.S. Forest Service Grants Management Specialist

BurdenStatement

Accordingto thePaperworkReductionActof1995,an agencymaynotconductorsponsor,and a personis notrequiredto respondtoa collectionof informationunlessitdisplaysa validOMBcontrolnumber. ThevalidOMBcontrolnumberforthisinformationcollectionis 0596-0217.Thetimerequiredto completethi

sinformationcollectionisestimatedto average4 hoursper response,includingthe timeforreviewinginstructions,searchingexistingdata sources,gatheringandmaintainingthedataneeded,andcompletingandreviewingthecollectionofinfonnation.

TheUS DepartmentofAgriculture(USDA)prohibitsdiscriminationinallitsprogramsandactivitieson thebasisofrace,color,nationalorigin,age, disability,andwhereapplicable,sex, maritalstatus,familialstatus,parentalstatus,religion,sexualorientation,geneticinformation,politicalbeliefs,reprisal,orbecauseallorpartofan individual'sincomeis derivedfromanypublicassistance.(Notallprohibitedbasesapplyto allprograms.)Personswithdisabilitieswhorequirealternati

vemeansforcommunicationofprograminformation(Braille,largeprint,audiotape,etc.)shouldcontactUSDA‘sTARGETCenterat 202-720-2600(voiceandTDD).

To?lea complaintofdiscrimination,writeUSDA,Director,Officeof CivilRights,1400IndependenceAvenue,SW,Washington,DC20250-9410or calltollfree(866)632-9992(voice).TDDuserscancontactUSDAthroughlocalrelayortheFederalrelayat (800)877-8339(TDD)or(866)377-8642(relayvoice).USDAi

sanequalopportunityproviderandemployer.

Page 8 of8 (Rev. 9-15)

CONSTANCE CUMMINS Forest SupervisorU.S. Forest Service, Superior National Forest

of 152

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of 152

of 152

lation

rIesILahor 5 ,293

$0.

$0

Calculation

WORKSHEET FOR

FS Non-Cash Contribution Cost Analysis. Column (a)

Use this worksheet to perform the cost analysis that supports the lump sum figures provided in thematrix. NOTE: This worksheet auto populates the relevant and applicable matrix cells.

UOSI element SBCIIOHS may De Oelele? Of lines may 08 HIGGGH, IT TTOIappncaoie. Line Items may De

added or deleted as needed. The Standard Calculation sections provide a standardized formula fordeterming a line item's cost, e.g. cost/day x # of days=tota|, where the total is calculated automatically.The Non-Standard Calculation sections provide a write-in area for line items that require a calculationformula that is other than the standardized formules, e.g. instead of salaries being calculated bycost/day x # of days, costs may be calculated simply by a contracted value that is not dependent ondays worked, such as 1 employee x $1 ,200/contract: $1,200. Be sure to review your calculations whenentering in a Non-Standard Calculation, and provide a brief explanation of units used to makecalculation, e.g. '1 month contract,‘ on a line below the figures.

SalariesILaborStandard CalculationJob Description Cost/Dav # of DavsGS-4 employee 114.40 6.00GS-5 employee $128.00 2.00GS-8 employee $175.60 2.00

Non-Standard Calcu

Total Sala

TravelStandard CalculationTravel Expense Employees Cost/T rip # of Trips

Non-Standard Calculation

Total Travel

Equipment

Standard CalculationPiece of Equipment |# of Units Cost/Dav # of Davs

Total

Total

Total

$686.40$256.00$351.20

$0.00$0.00

1 .60

00$0 00$0 00$0 00$0 00

.00

$0 00$0 00$0 00$0 00

of 152

S0

T Eq lpment $150.00

I

fuel $0. ,

$0.00

PP_

$0.

Sta lationPaper # $0.

-Standa

$0.-Standard Cale $0.

Tots

Subtotal

FS

Cost/Item Total)0 $3.00

otal u

Standard CalculationSupplies/Materials l#of Items Cost/Unit TotalDrip torch 50.(

|Non-StandardCalculation

Total Su |ieslMateria|s

Cost/Unit Total

ndard CalcuMaterial of Units

Non rd Calculation

Total nt

Other $1 443.50ard Calculation

item # of Units

Total0

Non ulation

I Other

Subtotal Direct Costs

Forest Costs

Current Overhead Rate Direct Costs$1 443.6

Total

.00

$150.00$0.00$0.00$0.00

00

00$0.00$0.00

00

.00

0000

of 152

$

T Salarl

$0.00

$0.

$0

ndard calcu.7

$0.

WORKSHEET FOR

Coo erator Non-Cash Contribution Cost Ana is Column c

Use this worksheet to perform the cost analysis that supports the lump sum figures provided in the matrix.NOTE: This worksheet auto populates the relevant and applicable matrix cells.

Cost element sections may be deleted or lines may be hidden, if not applicable. Line items may be added ordeleted as needed. The Standard Calculation sections provide a standardized formula for determing a lineitem's cost, e.g. cost/day x # of days=tota|, where the total is calculated automatically. The Non-StandardCalculation sections provide a write—inarea for line items that require a calculation formula that is other than thestandardized formules, e.g. instead of salaries being calculated by cost/day x # of days, costs may be calculatedsimply by a contracted value that is not dependent on days worked, such as 1 employee x $1 ,200/contract=$1,200. Be sure to review your calculations when entering in a Non-Standard Calculation, and provide a briefexplanation of units used to make calculation, e.g. '1 month contract,’ on a line below the figures.

SalariesILaborStandard CalculationJob Description Cost/Dav # of Days Total

0.00$0.00$0.00$0.00$0.00

Non-Standard Calculation

otal esILabor $0.00

TravelStandard CalculationTravel Expense Employees Cost/Trip # of Trips Total

$0.00$0.00$0.00

00Non-Standard Calculation

Total Travel .00

Sta lationPiece of Equipment |# of Units Cost/Dav # of Days TotalHeavy equipment contract for pushing piles 12,000.00

$0.00$0.00$0.00

00

of 152

Equinme 51 mo.

v{J;J[ ‘’

Standard Ca

$0

SN -Stand

PP“ so.oo

Sta ‘IF

$0.Non-Standard

nting

.00

ndarcl Ca

$0.00

3 - so.Coon $0.00

Total nt

Sulculation

Supplies/Materials # of Items

on ard Calculation

Total Su esIMaterials

ndard Calculation’aper Material # of Units

Calculation

Total Pri

erStandard CalculationItem # or Ul'I|tS

Non-Sta lculation

Total Other

Subtotal Direct Costs

Current Overhead Rate Subtotal Direct Costs12 000.00

Total Indirect Costs

TOTAL COST

Cost/Item |Total

Costl Unit Total

Cost/Unit Total

$12,000.00

Total

$12,000.00

00

$0.00$0.00

0.00

$0$0.00$0.00$0.00

00

of 152

of 152

REPORT

TO:

FROM: Braidy Powers


SUBJECT: Temporary Easement for Highway 61 Improvements

DESCRIPTION: Temporary Easement for Highway 61 Improvements

RECOMMENDATION: Approve by resolution the granting of a temporary easement on parcel 80-021-1315 to the State of Minnesota for improvements to Highway 61.

SUMMARY: The state provided us with an appraisal of like properties of like size (.07 acre) and offer an award of $500 for the temporary use thereof.

PURPOSE: For the use of the state in making improvements to Highway 61

ANALYSIS: The property is an irregularly shaped parcel of 2889 sq ft located at TH#61 and Gunflint Trail. The potential period of use ends 12/01/2022.

of 152

CERTIFIED COPY OF RESOLUTION OF COUNTY BOARD OF COOK COUNTY, MINNESOTA

RESOLUTION NO. 2019- ADOPTED By

RESOLUTION NO. 2019-

WHEREAS, the State of Minnesota, acting through its Department of Transportation

(MnDOT) is purchasing a temporary easement on property owned by Cook County for

improvements to Highway 61. The property is described as:

A temporary easement for highway purposes in that part of Government Lot 2 of

Section 21, Township 61 North, Range 1 East, shown as Parcel 85 on Minnesota

Department of Transportation Right of Way Plat Numbered 16-25 as the same is on file

and of record in the office of the County Recorder in and for Cook County, Minnesota,

by the temporary easement symbol, said easement shall cease on December 1, 2022,

or on such earlier date upon which the commissioner of Transportation determines by

formal order that it is no longer needed for highway purposes.

WHEREAS, the Department of Transportation (MnDOT) completed an appraisal of the

property being purchased known by the state as Parcel 85. The certified appraised

amount is $500 parcel based upon the size of the parcel (.1 acres) and sales of

comparable sized parcels.

WHEREAS, the State of Minnesota will pay to the County of Cook $500 for the property

described above.

NOW THEREFORE, County of Cook agrees to grant a temporary easement on the

property described above to the State of Minnesota for $500.

Commissioner seconded the motion for the adoption of the resolution and it was

declared adopted upon the following vote:

Ayes:

Nays:

Absent:

STATE OF MINNESOTA County of Cook SS.

Office of County Auditor, I, Braidy Powers, Auditor of the County of Cook, do hereby certify that the

foregoing is a true and correct copy of the resolution adopted by the Cook County Board

of Commissioners on 26th day of March 2019 and that I am duly authorized to execute

this certificate.

of 152

County Auditor

_____________________

By

__________________________Deputy

of 152

TEMPORARY EASEMENT

c.s. 1602 (e1=1) 904. Parcel 85

Date: County of Cook

Forand in consideration of the sum ofDollars ($4,

County of Cook, a body politic and corporate under the laws of the state of Minnesota,Grantor, hereby grants to the State of Minnesota, Grantee, a temporary easement to be usedfor highway purposes on all that part of the following described property in Cook County,Minnesota:

All of the following:

A temporary easement for highway purposes in that part of Government Lot 2of Section 21, Township 61 North, Range 1 East, shown as Parcel 85 onMinnesota Department of Transportation Right of Way Plat Numbered 16-25 asthe same is on file and of record in the office ofthe County Recorder in and forCook County, Minnesota, by the temporary easement symbol, said easementshall cease on December 1, 2022, or on such earlier date upon which theCommissioner of Transportation determines by formal order that it is no longerneeded for highway purposes.

Grantor is the owner of the above described premises and has the lawful right and authorityto convey and grant the temporary easement herein granted.

The said Grantor does hereby release the State of Minnesota from any claims for damages tothe fair market value of the above-described area covered by this temporary easement andfor its use, or any claims for damages to the fair market value of the remaining property ofGrantor caused by the use of the temporary easement, including grading and removal ofmaterials from said easement area for highway purposes. Notwithstanding the foregoing,

an

‘

l!!PlEGtlllll

of 152

Grantor does not release any claims Grantor may have as a result of the negligence of theGrantee, its agents or contractors, in conducting any of the above activities.

COUNTYOF COOK

ByIts Chairman of the County Board

Andits Auditor in his capacity asClerk of the County Board

STATE OF MINNESOTA ))SS.

COUNTYOF COOK )

The foregoing instrument was acknowledged before me this day of, ,by and

his capacity as Clerk of the County Board of County of Cook, a body politic and corporateunder the laws of the state of Minnesota, on behalf of the body politic and corporate.

NOTARY PUBLIC

My commission expires:

Page 2 of 3

, the Chairman of the County Board and Auditor inv

of 152

This instrument was drafted by theState of Minnesota, Department ofTransportation, Legal and PropertyManagement Unit395 John Ireland Blvd.St. Paul, MN 55155-1800

Page 3 of 3

of 152

§..g-1-1'

M“/D“ Wsk-°e' i‘Ri|]GiHiTOF WAY PARCEL LAYOUTMINNESOTA DEPARTMENT OF TRANSPORTATION

"0119"Topographic informofion required: Proposed R/W line 84 access +cIi<ing. Lo’r lines & dimensions.

Show nor+h arrow. 0u+I ine & Iocafion of buildings 84 improvemer?s. S+ree+s or highway fron+c|ge.

C.S. 1602(61=l)904

S.P. 1602-50 COUNTY cook _ PARCEL NO. 85

OWNER counfy of cook Scale 1“ = 25 f+.

\ E\

4 \ 6Aii

\

C.S.A.H.

Loyou+ ske+ch by I pecrson Da+e 8/23/2018 Parcel No. 85

of 152

of 152

REPORT

TO:

FROM: Braidy Powers


SUBJECT: Airport Project Change Order

DESCRIPTION: Airport Project Change Order

RECOMMENDATION: Approve by motion Change Order #1 in the amount of $7,7783.37 for the Beacon and Seaplane Ramp Replacement project, request FAA funding for the change, and authorize the Auditor-Treasurer to sign the change order and any other documents that may be necessary regarding this request.

SUMMARY: It was discovered that the project required installation of a quazite box to comply with electrical code. Also, additional bituminous removal, crushed aggregate base course, hand placed rip rap and bituminous pavement patch were needed to complete the project.

PURPOSE: The purpose of the changes was to successfully complete the beacon and ramp replacement projects.

FINANCIAL IMPLICATIONS: Cost of the change order is $7,783.37 based on quantity estimates. The final cost is expected to be around $4,200. The costs are eligible for FAA and state funding. If approved the county cost of 5% may be as low as $210.

of 152

March 13, 2019

Jacob Martin

Federal Aviation Administration

6020 28th Ave. S. Suite 102

Minneapolis, MN 55450

Re: Cook County – Grand Marais Airport Change Order #1

AIP Project No. 3-27-0036-18-18

S.P. No. A1609-049

Dear Mr. Martin:

The Cook County – Grand Marais Airport along with RS&H have determined that necessary

changes are needed to the Beacon and Seaplane Ramp Replacement project. This change to the

original contract concerns the installation of an electrical quazite box to comply with electrical

code and addition bid item quantities to allow for proper replacement of both the beacon and

seaplane base. The Cook County – Grand Marais Airport understands that this is a necessary

change item to allow for improved beacon and seaplane operations at the airport.

The Cook County – Grand Marais Airport and RS&H have reviewed the proposed Change Order

and concur with the price to complete this work provided by Northland Constructors on

December 27, 2018. The negotiated cost of the electrical quazite box is $1,308.37, which is

comparable in price to previous projects where similar scopes of work were required. The

additional bituminous removal, crushed aggregate base course, hand placed rip rap and

bituminous pavement patch quantities all utilize established contract bid prices. The Cook County

– Grand Marais Airport has found that the proposal received from Northland Constructors is

reasonable and acceptable.

The Cook County – Grand Marais Airport has reviewed, and recommends, that the FAA concurs

with Change Order #1 submitted by RS&H and Northland Constructors.

Please let me know if you require any further information or documentation to process this

Contract Change Order.

Sincerely,

Braidy Powers

Cook County Auditor

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of 152

REPORT

TO:

FROM: Braidy Powers


SUBJECT: Airport Grant for Equipment Purchase

DESCRIPTION: Airport Grant for Equipment Purchase

RECOMMENDATION: Approve by resolution a $38,748.12 grant agreement with MN DOT for purchase of a new pickup truck and snow plow and authorize the board chair and auditor to execute the agreement.

SUMMARY: This replaces a 2004 Silverado pickup that has no current value. The plow is removable as the truck is a general service vehicle.

PURPOSE: To replace current vehicle. The truck is used daily.

FINANCIAL IMPLICATIONS: The state will pay 75% of the total cost of $51,664.16. The county cost is $12,916.04 and there is room in the general maintenance funding in 2019 based on 2018 budget analysis.

of 152

Rev. #1, 7/06 Mn/DOT Agreement No. 1033791State Project No. A1609-50

GRANT AGREEMENT FOR AIRPORT IMPROVEMENTEXCLUDING LAND ACQUISITION

This Agreement is by and between the State of Minnesota acting through its Commissionerof Transportation (“State”), and theCount of Cook (“Recipient”).

WHEREAS, the Recipient desires the ?nancial assistance of the State for an airport improvementproject (“Project”) as described

in Article 2 below; and

WHEREAS, the State is authorized by Minnesota Statutes Sections 360.015 (subdivisions 13 & 14) and 360.305 to provide?nancial assistance to eligible airport sponsors for the acquisition, construction, improvement, or maintenanceof airports andother air navigation facilities; and

WHEREAS, the Recipient has provided the State with the plans, speci?cations, and a detailed description of the airportimprovement Project.

NOW, THEREFORE, it is agreed as follows:

1. This Agreement is effective upon execution by the Recipient and the State, and will remain in effect until June 30, 2021.

2. The following table provides a description of the Project and shows a cost participationbreakdown for each item of work:

Iten1 Description Federal Share State Share Local ShareNew 2018 Ram 2500 Tradesman Pick—upTruck & Boss 9’2” Plow(includes state sales tax) N/A 75% 25%

3. The Project costs will not exceed $51,664.16. The proportionate shares of the Project costs are: Federal: $MA, State:

$38,748.12, and Recipient: $12,916.04. Federal funds for the Project will be received and disbursed by the State. In the

event federal reimbursement becomes available or is increased for this Project, the State will be entitled to recover from suchfederal funds an amount not to exceed the state funds advanced for this Project. No funds are committed under this

Agreement until they are encumbered by the State. No more than 95% of the amount due under this Agreement will be paidby the State until the State determines that the Recipient has complied with all terms of this Agreement, and furnished all

necessary records.

4. The Recipient will designate a registered engineer (the “Project Engineer”) to oversee the Project work. If, with the State’s

approval, the Recipient elects not to have such services performed by a registered engineer, then the Recipient will designateanother responsible person to oversee such work, and any references herein to the “Project Engineer” will apply to such

responsible person.

5. The Recipient will complete the Project in accordance with the plans, speci?cations,and detailed description of the Project,which are on ?le with the State’s Of?ce of Aeronautics and are incorporated into this Agreement by reference. Any changesin the plans or speci?cations of the Project after the date of this Agreement will be valid only if made by written change order

signed by the Recipient, the Project Engineer, and the contractor. Change orders must be submitted to the State. Subject to

the availability of funds the State may prepare an amendment to this Agreement to reimburse the Recipient for the allowable

costs of qualifying change orders. '

6. The Recipient will make payments to its contractor on a \vork—progressbasis. The Recipientwill submit requests forreimbursement of certi?ed costs to the State on state—approvedforms. The State will reimburse the Recipient for the state

and federal shares of the approved Project costs.

a. At regular intervals, the Recipient or the Project Engineer will prepare a partial estimate in accordance with the terms ofthe contract, specialprovisions, and standard speci?cations for the Project(s). Partial estimates must be completed no

later than one month after the work covered by the estimate is completed. The Project Engineer and the contractor must

certify that each partial estimate is true and correct, and that the costs have not been included on a previous estimate.

b. Following certi?cation of the partialestimate, the Recipient will make partial payments to the contractor in accordancewith the terms of the contract, special provisions, and standard speci?cations for the Project(s).

Page 1 of4

of 152

10.

ll.

12.

13.

c. Following certi?cation of the partial estimate, the Recipient may request reimbursement from the State for costs eligiblefor federal and state participation. A copy of the partial estimate must be included with the Recipient’s request forpayment. Reimbursement requests and partial estimates should 11otbe submitted if they cover a period in which there wasno progress on the Project.

d. Upon completion of the Project(s), the Recipient will prepare a ?nal estimate in accordance with the terms of the contract,special provisions, and standard speci?cations for the Project(s). The ?nal estimate must be certi?ed by the Recipient,Project Engineer and the contractor.

e. Following certi?cation of the ?nal estimate, the Recipient will make ?nal payment to the contractor in accordance withthe terms of the contract, special provisions, and standard speci?cations for the Project(s).

f. Following certi?cation of the ?nal estimate, the Recipient may request reimbursement from the State for costs eligible forfederal and state participation. A request for ?nal payment must be submitted to the State along with those projectrecords required by the State.

For a Project which involves the purchase of equipment, the Recipient will be reimbursed by the State in one lump sum a?erthe Recipient: (I) has acquired both possession and unencumbered title to the equipment;and (2) has presented proof ofpayment to the State, and (3) a certi?cate that the equipment is not defective and is in good working order. The Recipientwill keep such equipment, properly stored, in good repair, and will not use the equipment for any purpose other than airportoperations.

If the Project involves force-account work or project donations, the Recipient must obtain the written approval of the Stateand Federal Aviation Administration (FAA). Force-account work performed or project donations received without writtenapproval by the State will not be reimbursed under this Agreement. Force-account work must be done in accordance with theschedule of prices and terms established by the Recipient and approved by the State.

Pursuant to Minnesota Statutes Section 360.305, subdivision4 (g) (1), the Recipientwill operate its airport as a licensed,municipally-o\vnedpublic airport at all times of the year for a period of 20 years from the date the Recipient receives ?nalreimbursement under this Agreement. The Airport must be maintained in a safe, serviceable manner for public aeronauticalpurposes only. The Recipient will not transfer, convey, encumber, assign, or abandon its interest in the airport or in any realor personal property, which is purchased or improved with State aid funds without prior written approval from the State. Ifthe State approves such transfer or change in use, the Recipient must comply with such conditions and restrictions as theState may place on such approval. The obligations imposed by this clause survive the expiration or termination of thisAgreement.

This Agreement may be terminated by the Recipient or State at any time, with or without cause, upon ninety (90) dayswritten notice to the other party. Such termination will not remove any unful?lled ?nancial obligations of the Recipient asset forth in this Agreement. In the event of such a termination, the Recipient will be entitled to reimbursement for eligibleexpenses incurred for work satisfactorily performed on the Project up to the date of termination. The State may immediatelyterminate this Agreement if it does not receive suf?cient funding ?om the Minnesota Legislature or other funding source, orsuch funding is not provided at a level suf?cient to allow for the continuation of the work covered by this Agreement. In theevent of such termination, the Recipient will be reimbursed for work satisfactorily performed 11p to the effective date of suchtermination to the extent that funds are available. In the event of any complete or partial state govermnent shutdown due to afailure to have a budget approved at the required time, the State may suspend this Agreement, upon notice to the Recipient,until such goverrunent shutdown ends, and the Recipient assumes the risk of non—payment for work performed during suchshutdown.

Pursuant to Minnesota Rules 88002500, the Recipient certi?es that (1) it presentlyhas available suf?cient unencumbered?inds to pay its share of the Project; (2) the Project will be completed without undue delay; and (3) the Recipient has thelegal authority to engage in the Project as proposed.

Pursuant to Minnesota Statutes Section I6C.05, subdivision 5, the Recipient will maintain such records and provide suchinfomtation, at the request of the State, so as to permit the Department of Transportation, the Legislative Auditor, or the StateAuditor to examine those books, records, and accountingprocedures and practices of the Recipient relevant to thisAgreement for a minimum of six years after the expiration of this Agreement.

The Recipient will save, defend, and hold the State harmless from any claims, liabilities,or damages including,but not

limited to, its costs and attorneys‘ fees arising out of the Project which is the subject of this Agreement.

Page 2 of 4

of 152

14.

15.

16.

17.

18.

19.

20.

21.

22.

The Recipient will not utilize any state or federal ?nancial assistance received pursuantto this Agreement to compensate,

either directly or indirectly, any contractor, corporation,partnership, or business, however organized, which is disquali?ed or

debarred from entering into or receiving a State contract. This restriction applies regardless of whether the disquali?ed or

debarred party acts in the capacity of a general contractor, a subcontractor, or as an equipment or material supplier. This

restriction does not prevent the Recipient from utilizing these funds to pay any party who might be disquali?ed or debarred

after the Recipient’s contract award on this Project.

All contracts for materials,supplies, or construction perfomied under this Agreement will comply with the equal employmentopportunity requirements of Minnesota Statutes Section 181.59.

The amount of this Agreement is limited to the dollar amounts as de?ned in Article 3 above. Any cost incurred above theamount obligated by the State is done without any guarantee that these costs will be reimbursed in any way. A change to thisAgreement will be effective only if it is reduced to writing and is executed by the same parties who executed this Agreement,or their successors in of?ce.

For projects that include consultant services, the Recipient and its consultant will conduct the services in accordance with the

work plan indicated in the Recipient’s contract for consultant services, which shall be on ?le with the State’s Of?ce of

Aeronautics. The work plan is incorporatedinto this Agreement by reference. The Recipient will confer on a regular basis

with the State to coordinate the design and development of the services.

The parties must comply with the Minnesota Government Data Practices Act, as it relates to all data provided to or by a party

pursuant to this Agreement.

Minnesota law, without regard to its choice-of-law provisions, governs this Agreement. Venue for all legal proceedingsarising out of this Agreement, or its breach, must be in the appropriatestate or federal court with competent jurisdiction inRamsey County, Minnesota.

For projects including federal funding, the Recipient must comply with applicable regulations, including, but not limited to,

Title 14 Code of Federal Regulations, subchapter 1,part 151; and Minnesota Rules Chapter 8800.

For all projects, the Recipient must comply, and require its contractors and consultants to comply, with all federal and state

la\vs, rules, and regulations applicable to the work. The Recipient must advertise, let, and award any contracts for the projectin accordance with applicablelaws. The State may withhold payment for services performed in violation of applicable laws.

Under this Agreement, the State is only responsible for receiving and disbursing federal and state funds. Nothing in this

Agreement will be construed to make the State a principal, co-principal, partner, or joint venturer with respect to the

Project(s) covered herein. The State may provide technical advice and assistance as requested by the Recipient, however, the

Recipient will remain responsible for providingdirection to its contractors and consultantsand for administering its contracts

with such entities. The Recipient’s consultants and contractors are not intended to be third paity bene?ciaries of this

Agreement.

Page 3 of4

of 152

State Encumbrance Veri?cationIndividual certi?es that funds have been encumbered as required by Minn. Stat. §§ l6A.15 and 16C.O5.

By:

Date:

MAPS Order No:

RecipientRecipient certi?es that the appropriate pe1'son(s)have executed the Agreement on behalf of the Recipient as required by applicable

resolutions, chatter provisions or ordinances.

By:

Title:

Date:

Title:

Date:

Co1nn1issioner, Minnesota Department of Transportation

By:Director, Office of Aeronautics

Date:

Mn/DOT Contract Managementas to form & execution

By:

Date:

Page 4 of4

of 152

CERTIFIED COPY OF RESOLUTION OF COUNTY BOARD OF COOK COUNTY, MINNESOTA

RESOLUTION NO. 2019- ADOPTED March 26, 2019

By Commissioner

RESOLUTION NO. 2019-

AUTHORIZATION TO EXECUTE MINNESOTA DEPARTMENT OF

TRANSPORTATION GRANT AGREEMENT FOR AIRPORT IMPROVEMENT

EXCLUDING LAND ACQUISITION

BE IT HEREBY RESOLVED, that the Cook County Board of Commissioners accepts

the state of Minnesota Agreement No. 1033791, “Grant Agreement for Airport

Improvement Excluding Land Acquisition,” for State Project No. A1609-50 at the

Cook County Airport and that the Cook County Board Chair and Cook County

Auditor-Treasurer are authorized to execute this Agreement and any amendments on

behalf of Cook County.

Commissioner Storlie seconded the motion for the adoption of the resolution and it was declared

adopted upon the following vote:

Ayes:

Nays:

Absent:

STATE OF MINNESOTA County of Cook SS.

Office of County Auditor,

I, Braidy Powers, Auditor of the County of Cook, do hereby certify that I have compared

the foregoing with the original resolution filed in my office on the 26th day of March, 2019, and

that the same is a true and correct copy of the whole thereof.

WITNESS MY HAND AND SEAL OF OFFICE at Grand Marais, Minnesota, this 26th day of March, 2019.

County Auditor _____________________

By __________________________Deputy

of 152

REPORT

TO:

FROM: Jeff Cadwell


SUBJECT: Hovland Public Works Bid Award

DESCRIPTION: Hovland Public Works Bid Award

RECOMMENDATION: Approve the bid as recommended by Meyer Group with the Alternates as listed on the attached spreadsheet.

SUMMARY: Recommend that we accept the bid from S&C Masonry for $1,182,000 with the following modifications: eliminate the industrial curtain rack and wash bay curtain (No. 6) for a savings of $26,000; stockpile soils onsite (No. 8) for a savings of $12,000; make additional contractor-negotiated changes for a savings of $40,000; and add a change order for septic work at a cost of $21,000. These modifications, combined with a 5% construction contingency, bring the revised contract total to $1,180,200.

FINANCIAL IMPLICATIONS: Project bid and sitework can be completed with the funds available from the 2018A Capital Bond.

of 152

Contractor Name &

Address

Addendums

1, 2, 3 Bid Guarantee Base Bid

Subcontractors and

Suppliers

Nordic Group xxx 5% $67,540 1,350,800.00$ Sitework Nordic Group 12/31/2019

Concrete Work Nordic Group

Pre-Engineered

Building Supplier

HVAC/Plumbing Work

Electrical Work Nordic ElectricRough Carpentry

Work Nordic GroupFinish Carpentry

Work Nordic Group

Deduct Alternate

No. 1

Deduct Alternate

No. 2

Deduct Alternate

No. 3 Alternate No. 4 Alternate No. 5

Deduct Alternate

No. 6

Deduct Alternate

No. 7 Alternate No. 8

Deduct Alternate


$ (35,000.00) (9,000.00)$ (2,000.00)$ 16,000.00$ $ 1,050.00 (3,500.00)$ 3,000.00$ 3,500.00$ (1,000.00)$ 1,400.00$ (115,000.00)$

Contractor Name &

Address

Addendums


Subcontractors and

Suppliers

Gardner Builders xxx 5% $77,685 1,553,699.00$ Sitework TBD 12/31/2019

Concrete Work TBDPre-Engineered

Building Supplier TBD

HVAC/Plumbing Work TBD

Electrical Work TBDRough Carpentry

Work TBDFinish Carpentry

Work TBD

Deduct Alternate

No. 1

Deduct Alternate

No. 2

Deduct Alternate


Deduct Alternate

No. 6

Deduct Alternate


Deduct Alternate


$ (33,000.00) (8,640.00)$ 443.00$ (15,141.00)$ $ (1,025.00) (17,722.00)$ (3,377.00)$ (10,000.00)$ (903.00)$ 1,322.00$ (90,378.00)$

Subcontractors and Supplier Names Subcontractors and Supplier Values Remarks

Bid Tab

18-006 Cook County Hovland Public Works Building

3/5/19 12:00PM CST

Subcontractors and Supplier Names Subcontractors and Supplier Values Remarks

Nucor & Champion

Sheet Metal Solutions

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Contractor Name &

Address

Addendums


Subcontractors and

Suppliers Remarks

S&C Masonry xxx 5% 1,182,000.00$ Sitework S&C Masonry 12/31/2019

Concrete Work S&C MasonryPre-Engineered

Building Supplier Champion/Nucor

HVAC/Plumbing Work Carlson Plumbing

Electrical Work Nordic ElectricRough Carpentry

Work S&C MasonryFinish Carpentry

Work S&C Masonry

Deduct Alternate

No. 1

Deduct Alternate

No. 2

Deduct Alternate


Deduct Alternate

No. 6

Deduct Alternate


Deduct Alternate


$ (15,000.00) (8,640.00)$ (3,800.00)$ 4,500.00$ $ 1,025.00 (26,000.00)$ (3,000.00)$ (12,000.00)$ (900.00)$ No Change (124,000.00)$

Contractor Name &

Address

Addendums


Subcontractors and

Suppliers Remarks

Kraus Anderson xxx 5% $64,195 1,283,902.00$ Sitework Veit 12/31/2019

Concrete Work HMIPre-Engineered

Building Supplier Nucor

HVAC/Plumbing Work

Electrical Work Hunt ElectricRough Carpentry

Work Kraus AndersonFinish Carpentry

Work St. Germains

Deduct Alternate

No. 1

Deduct Alternate

No. 2

Deduct Alternate


Deduct Alternate

No. 6

Deduct Alternate


Deduct Alternate


$ (32,000.00) (8,640.00)$ (1,647.00)$ (15,141.00)$ $ (1,025.00) (10,086.00)$ (3,377.00)$ (10,000.00)$ (3,866.00)$ 1,045.00$ (80,018.00)$

Central Sheet Metal

Bid Tab


3/5/19 12:00PM CST

Subcontractors and Supplier ValuesSubcontractors and Supplier Names

Subcontractors and Supplier Names Subcontractors and Supplier Values

Pa

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Alternate Key

Deduct Alternate No. 1: Provide a cost to DELETE the demolition of the existing public works Deduct Alternate No. 2: Provide a cost to DELETE all interior liner panels above 10’-0” AFF.

building onsite. The existing public works building shall remain onsite, to be demolished by See drawing 1/A3.1 for reference.

others after the completion of the project.

Deduct Alternate No. 3: Provide a cost to DELETE all acoustical tiled ceiling and light fixtures Alternate No. 4: Provide a cost to SUBSTITUTE the Aluminum Windows as specified in Section 085113

in rooms Toilet 103 and Break Room / Office 104, and ADD light fixtures in those respective with DeSCo i65 series 48”Width x 36”Height Project Out windows. Execute window details

rooms. Furnish (3) type B fixtures in each room in lieu of the acoustical tiled ceiling and type 1,2,3,4,5,6/A7.2 with the DeSCo i65 frame aligned to match the outside face of the originally detailed

A fixtures. window frame. The window head height shall remain at 7’-0”.

Alternate No. 5: Provide a cost to SUBSTITUTE bypass girts in lieu of flush girts as detailed for Deduct Alternate No. 6: Provide a cost to DELETE the industrial curtain rack and wash bay curtain.

the Metal Building System.

Deduct Alternate No. 7: Provide a cost to SUBSTITUTE Door 101A 16’x16’OHD with a 9’x8’OHD Alternate No. 8: Provide a cost to stockpile subgrade soils on-site in lieu of trucking off-site. Placement of

of same attributes and manufacturer. Maintain the centerline placement between grids D & material shall not impede access to any site facilities or exits.

E.

Deduct Alternate No. 9: Provide a cost to DELETE all metal lockers in Toilet 103. Fiberglass Alternate No. 10: Provide a cost to SUBSTITUTE motion activated light fixtures in lieu of photocell

reinforced panels shall be the finish material on the wall. activated light fixtures.

Alternate No. 11: Provide a cost to DELETE one bay of the building in its entirety between

grids A and B. The wash bay curtain, Door 101E, two window #1, and hotsy pressure washer

system shall remain as part of the project; relocated between grids B & C. All mechanical and

electrical systems shall remain in the project as shown so as to maintain the potential of

adding the bay in a future project.

Bid Tab


3/5/19 12:00PM CST

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of 152

SC Masonry

Base Bid 1,182,000.00$

Alternate 1 building demolition -$

Alternate 2 delete interior panels above 10' -$

Alternate 3 delete acoutistical tiles and change lighting in finished spaces -$

Alternate 4 substitute aluminum windows -$

Alternate 5 substitute bypass girts in lieu of flush -$

Alternate 6 delete industrial curtain rack and washbay curtain (26,000.00)$

Alternate 7 substitue one small overhead door -$

Alternate 8 stockpile soils onsite (12,000.00)$

Alternate 9 delete lockers -$

Alternate 10 substitute motion activated lights -$

Alternate 11 delete fourth bay -$

Contractor Negotiated alternates

mechanical delete two make up heat units, air conditioning, modify drains, hot

water heater

(31,000.00)$

electrical delete electrical for above (2,000.00)$

construction reduce 4" foam to 2" foam (7,000.00)$

Construction total 1,104,000.00$

contingency 5% 55,200.00$

Site Improvements (change order)

Septic holding tank for floor drains 6,000.00$

septic for plumbed fixtures 15,000.00$

Project bid acceptance total 1,180,200.00$

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REPORT

TO:

FROM: Jeff Cadwell


SUBJECT: County Assessor Appointment

DESCRIPTION: County Assessor Appointment

RECOMMENDATION: Recommend that the board authorize the positing of the vacancy of the County Assessor position for Cook County.

SUMMARY: Todd Smith was conditionally appointed County Assessor in September 2016 and given two years to complete his SAMA certification. Auditor/Treasurer Braidy Powers appointed Todd Smith to perform the duties of county assessor for 90 days from September 26, 2018 to December 26, 2018. The Cook County board asked the Commissioner of the Department of Revenue for a 90 day extension of this appointment which was granted through March 26, 2019. The MN Department of Revenue has considered this position to be vacant since September 26, 2018 and is requesting that Cook County take appropriate steps to fill this important position with a qualified candidate.

ANALYSIS: 273.061 ESTABLISHMENT OF OFFICE FOR EACH COUNTY.

§Subdivision 1.Office created; appointment, qualifications. Every county in this state shall have a county assessor. The county assessor shall be appointed by the board of county commissioners. The assessor shall be selected and appointed because of knowledge and training in the field of property taxation and appointment shall be approved by the commissioner of revenue before the same shall become effective. Upon receipt by the county commissioners of the commissioner of revenue's refusal to approve an appointment, the term of the appointee shall terminate at the end of that day.

The commissioner of revenue may grant approval on a probationary basis for a period of two years. The commissioner must base the decision to impose a probationary period on objective and consistent criteria. At the end of the two-year probationary period, the

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commissioner may either refuse to approve the person's appointment for the remainder of the person's four-year term, approve the person's appointment but only for another two-year probationary period, or unconditionally approve the person's appointment for the remainder of the four-year term for which the person was originally appointed by the county board. The criteria shall not be considered rules and are not subject to the Administrative Procedure Act.

Notwithstanding any law to the contrary, a county assessor must have senior accreditation from the state Board of Assessors by January 1, 1992, or within two years of the assessor's first appointment under this section, whichever is later.

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600 N. Robert St., St. Paul, MN 55146 An equal opportunity employer www.revenue.state.mn.us This material is available in alternate formats.

January 25, 2019

Mr. Jeffrey Cadwell

Cook County Administrator 411 W 2nd Street Grand Marais, MN 55604 Extension to Appoint a County Assessor in Cook County

Dear Mr. Cadwell,

The Minnesota Department of Revenue has reviewed your request to extend the 90-day period for appointing a county assessor. Your original 90-day period expired December 25th, 2018. The Commissioner of Revenue may extend the 90-day period (See Minnesota Statute 273.061, subdivision 2.) We grant an extension to fill the county assessor position in Cook County until March 25th, 2019. The appointee must apply to the department for confirmation of the appointment and submit the necessary documentation. The appointment will not be final for the remainder of the four-year term until the Commissioner confirms the appointment. The success of our state’s property tax system rests on the trust established with the citizens of Minnesota. This trust is directly related to the leadership ability, skills, talents, professionalism, and experience of county assessors. To best-serve Minnesota taxpayers, it’s critical to appoint the best individual to be county assessor –someone who can accurately administer property tax laws, adapt as changes are enacted by the Legislature, and lead others to do the same. Please keep us posted on your progress. If you have questions, or if we can assistant you in fulfilling your responsibilities, contact me at the number below. Sincerely,

Jon Klockziem Director Property Tax Division 651-556-6108 [email protected]

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mailto:[email protected]

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REPORT

TO:

FROM: Judy Hill


SUBJECT: Job Description Updates

DESCRIPTION: Job Description Updates

RECOMMENDATION: Approve updates to four Cook County job descriptions as recommended by the personnel committee.

SUMMARY: The personnel committee met 3/19/19 to review job descriptions. The committee recommends approving the following job descriptions:

Department: Management Information Systems Job Title; System Administrator -update

Department: Auditor Job Title: Deputy Auditor/Treasurer/Bookkeeper -update

Department: Community Center/Extension Job Title: Community Center Assistant -new

Department: Community Center/Extension Job Title: Community Center/Extension Director -update

PURPOSE: The job description functions and minimum requirements more accurately represent county needs.

FINANCIAL IMPLICATIONS: The Community Center Assistant is a new job description. At some point the board will be asked permission to post this part time position. A part time employee will incur some financial cost.

Updates to job descriptions also lead to re-scoring. Occasionally a description is scored higher, (or lower), than the earlier score. If a score change occurs, the employee in that

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position could see either a small hourly increase, (less than $1/hour), or the employee could see a pay freeze.

ALTERNATIVES: Not approving the job descriptions would lead to inaccurate job related data as well as difficulty in hiring and evaluating employees.

CONCLUSION: Approve the four job descriptions.

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This institution is an equal employment opportunity employer. 1 | P a g e

Cook CountyPosition Description

JOB TITLE: Community Center Assistant DATE PREPARED: 1/23/19DEPARTMENT: CC Community Center DATE UPDATED:REPORTS TO: CC Community Center /Extension Director JOB GRADE: 130FLSA: Non-exempt CCEA Eligible

JOB SUMMARY:Provides support to the Cook County Community Center’s programs, facilities and grounds. Assists the Cook County Community Center / Extension Director in taking care of the day-to-day operations of the Community Center.

ESSENTIAL FUNCTIONS / RESPONSIBILITIES:The following duties are normal for this classification. These are not to be construed as exclusive or all-inclusive. Other duties may be required and assigned as needed.

1. Office Support Supports the Cook County Community Center / Extension staff, clients, and volunteers with

data entry, photocopying, word processing of documents as requested. Updates and monitors agency information on bulletin boards and handouts in the lobby

area. Orders supplies Processes mail, files office documents and equipment as needed.

2. Customer Service Greets building visitors and building or grounds users. Answers phone, directs calls and

walk-ins, provides information and forms as needed, makes referrals, processes messages. Helps keep up-to-date schedules of users for the Community Center buildings and grounds

facilities. Processes building use payments, records receipts, and produces vouchers for bill

payments.3. Building and Grounds Maintenance

Checks the grounds to maintain cleanliness, report vandalism and garbage control. Fills-in as needed to clean facilities, wash dishes, do laundry, hang curtains. Reviews scheduled groups needs and provides required tables, chairs or equipment for

meetings and other events scheduled. Helps load rental tables and chairs with clients. Waters & weeds plantings; shovels snow as needed from time to time.

NON-ESSENTIAL FUNCTIONS:1. Perform other related duties as assigned.

MINIMUM QUALIFICATIONS:

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Education and Experience High school diploma, plus one-year of post-secondary training and two (2) years of related

office or customer service experience. Or, an equivalent combination of education and experience sufficient to perform the essential and non-essential functions of the job.

Knowledge of computers and software including Microsoft Office Suite or similar. Ability to pass criminal background check specific to work with youth and vulnerable

populations. Ability to maintain confidentiality and impartiality. Ability to maintain professional relationships with supervisor, co-workers, volunteers, and

building and grounds users. Must possess behavior management and conflict resolution skills.

Required Certifications / Licenses: Must have a valid driver’s license.

INTERNAL / EXTERNAL RELATIONSHIPS: General public including visitors to our county as well as local residents. Building and ground clients /users Interdepartmental county staff

WORKING ENVIRONMENT: Duties are performed in a regular office environment with some outside work in all seasons. May involve exposure to cleaning solutions, rodent and insect traps, and exposure to unknown

plant samples.

PHYSICAL REQUIREMENTS OF THIS POSITION: Hear and speak effectively to communicate by phone or in person with director and other

employees to receive instructions and provide oral reports of conditions. Apply manual dexterity to take notes on cleaning and maintenance conditions and to operate a

computer keyboard and mouse. Apply visual acuity to read computer screens and printed instructions, drive to other facilities and

see both close-up and distances while cleaning and performing maintenance. Stand for extended periods of time to complete cleaning and maintenance work. Apply physical coordination to:

o Safely drive to county facilities under various road and weather conditions;o Handle tools and equipment used to clean and maintain facilities, including a lawnmower;o Move furniture and other items.

Physical ability to climb stairs and ladders, kneel, stand, grasp, balance, walk, stoop, reach, push and pull while cleaning and maintaining facilities and moving furniture.

Ability to lift and carry up to 70 pounds to carry equipment, supplies and furniture. Office work may include reaching for documents and supplies, standing to search through file cabinets, fingering to find files, grasping documents and repetitive motions such as typing or sorting.

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JOB TITLE: Community Center / Extension Director DATE PREPARED: 10/25/2016

DEPARTMENT: Community Center / Extension DATE UPDATED: 3/18/2019

REPORTS TO: County Administrator JOB GRADE:

FLSA: Exempt

JOB SUMMARY:Responsible for developing & managing the Community Center’s programs, facilities and grounds. Directly works with the CC Community Center Board of Trustees to set a vision, determine a strategic plan, set policies, fees, write grants to support the short and long-term goals of the Board of Trustees and Cook County Board of Commissioners.

The Extension director determines a yearly Plan of Work with U of M Extension Committee to provide new and on-going educational information, classes and programs to youth, adults, businesses and other entities in Cook County.

ESSENTIAL FUNCTIONS/RESPONSIBILITIES:The following duties are normal for this classification. These are not to be construed as exclusive or all-inclusive. Other duties may be required and assigned.

1. Community Center:A. Develops and determines annual and long-range plans for buildings, grounds,

programs reflective of community’s changing needs. B. Produces marketing, manages schedules and supervises facility use for individuals

and groups by taxpayers and visitors to our county.C. Reports and arranges for cleaning, maintenance and repairs of buildings and

equipment in conjunction with County Maintenance Director or volunteer groups for building integrity and aesthetics.

D. Recruits, schedules, hires or oversees volunteers and part-time employees / for year-round activities, programs, and maintenance at the Community Center and surrounding facilities.

E. Provides structure, support, guidelines for the Cook County Community Center Board of Trustees and serves as a liaison from this advisory group to the Cook County Board of Commissioners.

F. Writes and supervises grants and programs sometimes solo or by collaboration with other community groups for Community Center structures, facilities and programs.

G. Develops and prepares annual budget for Community Center for review by the Cook County Community Center Board of Trustees. Presents budget to County Board of Commissioners. Tracks, codes, processes invoices for all expenses. Reviews and recommends budget fees and expenditures on a regular basis.

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Cook County Job Descriptions

2 | P a g e

“This Institution is an Equal Opportunity Employer”

H. Takes care of day-to-day operations for the Community Center office, grounds and building activities.

2. Extension:A. Develops an annual and long-range vision and strategic plan to guide Cook County

Extension work.B. Identifies, assesses and informs the U of M Extension Committee of county,

university and state issues pertaining to Extension work for Cook County.C. Prepares a comprehensive budget to reflect the programs and activities of Cook

County Extension.D. Researches funding sources for specific programs, oversees the development of

fund raising for those programs, and writes funding proposals, as required to underwrite Extension work in Cook County. Either does the research needed or recruits, hires, and supervises students for research projects as appropriate.

E. Establishes good working relationships and represents Cook County Extension across the state at various meetings and events to further Extension work in Cook County.

F. Develops, writes, publishes, and teaches classes in area of expertise specific to Cook County for youth and adult programs.

G. Supervises volunteer U of M Master Gardeners and Tree Care Advisors in Cook County.

H. Takes care of day-to-day operations that may include identifying horticulture plants, diseases, insects, tree issues, landscaping, soil test interpretation. Acts as a consultant to businesses and homeowners with site visits and testing as required.

I. Identifies and reports any new plant or insect pests that are found in Cook County to U of M Extension and / or Minnesota Department of Agriculture.

NON-ESSENTIAL FUNCTIONS: 1. Organize, manage and be responsible for all aspects of some community functions that

occur only because we sponsor them as a service to the community.2. Implements and supports youth programs in the county as requested.3. Develops and maintains the Incredible Exchange youth program and the Snacks and

Packs Backpack program.4. Develops, updates, teaches nutrition / gardening curriculum for school and summer

use for youth as requested.5. Perform other related duties as requested by the community.

MINIMUM QUALIFICATIONS:Education and Experience B.A. or BS degree or equivalent education / experience in business administration,

education, recreation, marketing or facilities management. Experience in biology, ecology, forestry, botany, agriculture, horticulture or similar area of study is also necessary.

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3 | P a g e


Must be proficient in using Windows Operating System as well as Microsoft Office applications (Microsoft Word, Excel and PowerPoint).

Knowledge of Photoshop, Adobe Illustrator, Publisher for creation of brochures and other marketing materials.

Knowledge of budget control methods, policies, procedures and grant writing skills. Ability to work collaboratively and build strategic relations with groups and colleagues

at the county level as well as at the regional and university level. Ability to collect and analyze data or situations and develop creative ways to solve a

problem or create a solution.• Skill in public speaking, create & deliver presentations to individuals and groups.

Required Certifications/Licenses Food Manager Certification Must have a valid driver’s license.

INTERNAL/EXTERNAL RELATIONSHIPS: This position will routinely have internal contact with the Cook County Board of

Commissioners, Cook County Administrator and various county department heads, elected governmental officials, part-time community center staff.

External contacts will vary greatly based upon the current research projects and plan of work being carried out but will include: U of M Extension Master Gardeners, U of M Tree Care Advisors, U of M Sustainable Development Partnerships, grant organizations & foundations, community groups, county residents, individuals, visitors, graduate students, vendors, etc.

Responsible for hiring /firing ice skating attendants and ice makers during the winter ice skating seasons.

Directs work to part-time maintenance workers at Community Center and volunteers. Responsible for recruiting, providing continuing education and evaluation for U of M

Master Gardeners for Cook County and any graduate students hired for temporary research projects.

WORKING ENVIRONMENT: Often required to work evenings and weekends for meetings with clients, programs

taught or sponsored by Extension or for events held at the community center.

PHYSICAL REQUIREMENTS OF THIS POSITION: Sit or stand at a desk for extended periods of time. Hear and speak effectively to communicate in person and over the phone with the public,

employees and others, including at professional levels outside the organization, to include attorneys, judges, law clerks, clients, law enforcement personnel.

Visual acuity to read computer screens and printed documents. Manual dexterity to type on a keyboard and use a computer mouse. Perform manual

tasks such as handwriting and searching through documents.

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4 | P a g e


Office work may include reaching for documents and supplies, standing to search through file cabinets, fingering to find files, grasping documents, and repetitive motions such as typing and sorting.

Ability to lift or carry up to 70 lbs. for moving tables, chairs, and other items as required.

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JOB TITLE: System Administrator DATE PREPARED: 8/10/2016

DEPARTMENT: Management Information Systems DATE UPDATED: 3/7/2018

REPORTS TO: Director of Information Systems JOB GRADE: 170

FLSA: Non-Exempt

JOB SUMMARY:Responsible for the implementation, maintenance, configuration, and the secure, reliable operation of computer systems; specifically, enterprise or business systems, such as servers, databases, and networks.The system administrator seeks to ensure that the uptime, performance, resources, and security of the computers managed meets the needs of the users and the County.

ESSENTIAL FUNCTIONS/RESPONSIBILITIES:The following duties are normal for this classification. These are not to be construed as exclusive or all-inclusive. Other duties may be required and assigned.

1. Server Administration

Acquire, install, configure, upgrade server hardware and software Provide routine maintenance, security management, and develop maintenance

automation Troubleshoot, identify, and resolve issues Interface with vendors, providers, and users to determine requirements for new or

upgraded applications and systems. Develop and maintain system standards and documentation Monitoring and performance tuning to ensure availability of server resources and

optimization of resources Implement and maintain a backup and business continuity strategy for all county

servers and data2. Network Administration

Design, configure, deploy and maintain network infrastructure Monitor network use; recommend changes in service or access that impact network

availability Install and maintain network cabling & fiber optics for all county buildings Develop and maintain system standards and documentation Installation, configuration and ongoing management of printers, scanners, ITV

systems, wireless routers and other devices installed on the network in County facilities

3. Security Administration Design, configure, deploy, and maintain network security infrastructure (firewall)

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2 | P a g e


Working with State of Minnesota resources, troubleshoot, identify, and resolve issues Implement and administer VPN Access for mobile users Develop and maintain system standards and documentation Respond to security incidents

4. Database Administration Installation and upgrading database servers and application tools Allocating system storage for current and future use Modifying database structure as required for application changes Managing user/application access to databases Routine monitoring and optimizing for performance Designing, implementing, and maintaining a strategy for archiving Backup and restoration of databases

5. Computer Operations Endpoint security administration. Level II and III Endpoint failure analysis and resolution

6. End User Services – Level II and III Support, Help Desk/End User Support Provides Level II and III technical assistance and support for incoming queries and

issues related to computer systems, software and hardware. Responds to queries, runs diagnostic programs, isolates problem, and determines/implements solutions

7. Facilities Services – Level II and III Support Facility wireless, ITV and A/V equipment Technical support and issue resolution Support and provides vendor coordination for other facility systems, such as security,

heating, and forensic interview systems.8. Provides operational backup as needed for other County IT services and other duties as

assigned or apparent.9. Identifies and participates in training and educational activities required to maintain

certifications and to stay current in the technologies needed to perform this job effectively.

NON-ESSENTIAL FUNCTIONS: 1. Perform other related duties as assigned.

MINIMUM QUALIFICATIONS:Education and Experience

Bachelor’s degree in a computer engineering, electrical engineering or related field. An equivalent combination of education and experience sufficient to perform the essential functions of the job may be considered.

Must possess knowledge of current computer technology, hardware, software, and operating systems. Must be skilled in problem identification and problem-solving techniques related to networks, firewalls, and servers

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3 | P a g e


Must demonstrate working knowledge of Windows Server Management (including SQL and application servers), SAN devices, network devices, CheckPoint firewall, Active Directory, and Microsoft Office

Knowledge of network architecture, network security best practices, server and database architecture

Certifications/Licenses Must have a valid driver’s license Must have ability to become certified by the State of Minnesota for operation of

National and State criminal justice computer systems Must hold Low Voltage Electrical Installation license CCNA Cisco Network (Recommended) MSSA Microsoft System Administrator (Recommended) SQL Database (Recommended)

INTERNAL/EXTERNAL RELATIONSHIPS: Interaction with all levels of county staff, elected officials, other government entities,

and vendors

WORKING ENVIRONMENT: Duties are performed in a regular office environment, but also includes the installation of

technical equipment from mice to multi-function large format printers as well as rack mounted servers and unlimited power supplies

Works in an environment where exposure to electrical hazards exist Occasional work performed after normal office hours

PHYSICAL REQUIREMENTS OF THIS POSITION: Sit or stand at a desk for extended periods of time and perform long hours of work at a

computer Hear and speak effectively to communicate in person and over the phone with the public,

employees and others, including at professional levels outside the organization, to include attorneys, judges, law clerks, clients, law enforcement personnel

Visual acuity to read computer screens and printed documents Manual dexterity to type on a keyboard and use a computer mouse. Perform manual

tasks such as handwriting and searching through documents Office work may include reaching for documents and supplies, standing to search through

file cabinets, fingering to find files, grasping documents, and repetitive motions such as typing and sorting

Lift boxes of files and printer paper weighing up to 25 pounds Physical ability to climb stairs and ladders, kneel, stand, grasp, balance, walk, stoop,

reach, push and pull while installing and maintaining and moving technology equipment and cabling.

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JOB TITLE: Deputy Auditor-Treasurer/Bookkeeper DATE PREPARED: 7/30/2016

DEPARTMENT: Auditor-Treasurer DATE UPDATED: 3/18/2019

REPORTS TO: Auditor-Treasurer JOB GRADE: 130

FLSA: Non-Exempt

JOB SUMMARY:Performs accounts payable bookkeeping and other financial record-keeping duties. Assists in performing other duties related to the Cook County Auditor-Treasurer's Office. ESSENTIAL FUNCTIONS/RESPONSIBILITIES:The following duties are normal for this classification. These are not to be construed as exclusive or all-inclusive. Other duties may be required and assigned.

1. Administers accounts payable for all county funds except Human Services: Audits bills and credit cards, monitors for proper approval by Department Heads, codes to correct accounts, enters data into Integrated Financial System (IFS), produces and sends checks. Compiles detailed list of payments for County Board review and approval. Accounts payable processing includes Commissioner & Auditor Warrants and manual checks. Creates payment reports for Board Minutes.

2. Apply for and administer both the Cook County Subsurface Septic Treatment System (SSTS) Loan and the Subsurface Sewage Treatment System (SSTS) grant using various spreadsheets to track activity, budget and disperse monies, and manage loan repayment schedule. Also includes explaining program to applicants, closing loans, creating letters and waivers, and issuing checks to owners and contractors.

3. Backs up Auditor-Treasurer’s Clerk when absent: Receipts county receivables into the Treasurer’s Financial System. Organizes, mails and delivers county warrants. Collects, sorts and distributes mail for the Auditor’s Office. Audits Auditor’s cash drawer and petty cash boxes. Oversees petty cash box. Issues cash to county employees for miscellaneous expenses and monitors receipts. Addresses public requests at the Auditor’s Office service window and the courthouse telephone, providing information, making referrals. Receipts current Real Estate tax payments, calculates penalties and completes Auditor receipts. Calculates and receipts delinquent taxes and any overpayments.

4. Backs up Auditor-Treasurer/Taxation Director when absent: Prepares and balances the daily bank deposit. Reviews taxpayer listings, maps, Recorder’s tract index and assessment records for description and ownership to determine property involved in a document transfer prior to recording and also to identify property described by a mortgage. Checks for and collects current and/or delinquent taxes. Confirms that Certificate of Real Estate Value filing requirement is met. Collects Deed/Mortgage Registry tax as required. Processes documents to enable recording. Processes monthly

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abstract of Deed and Mortgage Registry tax collected, with proper listing of distribution to general revenue and State Treasurer.

5. Collects quarterly service and supplies expenses for individual department usage. Expenses include Photocopies/Print Jobs; Office Supplies; Mileage; Postage and Phone. Distributes approval sheets to each department. Monitors and updates current costs. Supplies the information to Financial Coordinator for quarterly journal entry.

6. Trained and certified in passport laws and program rules as a passport Acceptance Agent. Receives and examines passport applications for completeness, including evidence of citizenship. Assists customers with questions. Requires ability to interpret regulations and develop solutions when necessary. Annual recertification required. Provides Notary Public services. Witnessing and attesting that the person signing the document is authentic and competent.

7. Maintains comprehensive knowledge of current election laws. Keeps current on State Voter Registration Systems (SVRS) updates and rules. Administers the Absentee Voter information in the Statewide Voter Information System (SVRS). Updates voter information in SVRS, receives and accepts all Mail and Absentee ballots into SVRS. Receives, processes, and distributes requests for absentee ballots. Assists voters in registering to vote and answers election questions. Answers questions on election law and procedures from mail ballot judges.

8. Billing and collections for various programs including fire department loans, other loans, real estate escrow agent companies, prosecution fees, COBRA payments, services to the public etc. Processes NSF checks including sending notices, certified mail receipts, calculating fees/penalties, maintaining NSF file etc.

9. Ensures that Capital Purchase order forms are completed for all fixed assets over $1,000. Monitors and ensures that fixed asset control form is completed when assets are sold, transferred or terminated.

10. Creates annual parking permits and spreadsheets for County parking lots on Saganaga Lake. Sends annual contract to Contractor. Order supplies. Problem solve any parking lot issues with the Contractor.

11. Schedules rooms for and attends all Cook County Firewise Committee meetings; prepares agendas, writes minutes, and distributes information to committee members. Audits Firewise Hazard Assessments to ensure all information is complete, updates Firewise Assessment Database, and sends a copy to the State. Sends assessment copy to homeowner. For various state and federal Firewise grants: sends bid packages to contractors, creates contractor database, and sends mailings as needed. Works with Firewise Coordinator to maintain various slash/debris pits, outreach to homeowners, and maintaining Firewise social media.

12. Processes monthly Sales and Use Tax and Mortgage Registry/State Deed Tax Payments: Creates monthly Sales and Use Tax report in Integrated Financial Systems (IFS). Files Sales and Use Tax Return on Minnesota Revenue web site. Submits a payment voucher for Sales and Use Tax amount due. Submits Mortgage Registry/State Deed Tax Payments as prepared by the Auditor-Treasurer/Taxation Director.

NON-ESSENTIAL FUNCTIONS: 1. Perform other related duties as assigned.

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MINIMUM QUALIFICATIONS:Education and Experience

Two years of post-high school training in bookkeeping or accounting and/or equivalent work experience. Plus, one (1) year of experience.

Familiarity with computers and programs to include database management and word processing.

Sales tax and Election training.

Required Certifications/Licenses Notary Public Passport certification Must have a valid driver’s license.

INTERNAL/EXTERNAL RELATIONSHIPS: General public Department heads External vendors Firewise Committee

WORKING ENVIRONMENT: Duties are performed in a regular office environment.

PHYSICAL REQUIREMENTS OF THIS POSITION: Sit or stand at a desk for extended periods of time. Hear and speak effectively to communicate in person and over the phone with the

public, employees and others, including at professional levels outside the organization, to include attorneys, judges, law clerks, clients, law enforcement personnel.

Visual acuity to read computer screens and printed documents. Manual dexterity to type on a keyboard and use a computer mouse. Perform manual

tasks such as handwriting and searching through documents. Office work may include reaching for documents and supplies, standing to search

through file cabinets, fingering to find files, grasping documents, and repetitive motions such as typing and sorting.

Lift objects, boxes of files, and office equipment weighing up to 25 pounds.

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COOK COUNTY LODGING TAX AS OF 01/31/2019

FULL YEAR 2012 2013 2014 2015 2016 2017 2018 2019

COUNTY- WIDE $921,001.10

$971,360.28

$983,160.32

$1,069,719.65

$1,161,731.91 $1,198,434.80 $1,288,473.08 $ 56,278.69

LODGING SALES: 30,700,037 32,378,676 32,772,011 35,657,322 38,724,397 39,947,827 42,949,103 1,875,956

(In Millions)

5.6% 5.5% 1.2% 8.8% 8.6% 3.2%

Y-T-D-

01/31/2019

COUNTY- WIDE $47,394.45 $54,188.94 $53,660.96 $ 59,326.65 $ 60,163.45 $ 60,620.84 $ 66,970.57 $ 56,278.69

CHANGE 10.5% -16.0%

YEAR-TO-DATE APPLES TO APPLES COMPARISON - County Wide 5.0% 4.8%

.

Lutsen-Tofte Tourism Association

MONTH 2012 2013 2014 2015 2016 2017 2018 2019

JANUARY 36,623.49 41,959.28 41,925.92 46,203.00 44,741.66 44,868.40 47,664.56 38,552.62

FEBRUARY 37,424.71 44,597.15 39,212.64 41,742.29 47,950.33 50,004.19 52,608.15

MARCH 40,341.39 52,625.69 52,317.18 46,567.70 49,465.59 49,837.28 64,150.59

APRIL 15,898.48 17,453.62 20,661.33 18,461.16 20,735.05 21,482.40 23,200.86

MAY 27,644.14 29,047.71 28,497.81 33,412.90 34,873.71 36,960.44 38,914.11

JUNE 50,655.08 52,544.88 53,741.88 59,074.37 66,393.41 71,559.22 79,395.93

JULY 87,790.96 87,821.16 93,881.13 103,873.31 111,328.46 115,486.48 118,295.46

AUGUST 97,516.67 102,487.98 108,375.73 111,173.28 118,631.11 122,433.79 132,409.41

SEPTEMBER 73,676.22 72,393.02 75,238.63 85,243.99 94,520.00 95,189.52 96,228.25

OCTOBER 53,541.80 58,702.72 62,284.15 69,532.18 76,604.49 79,821.82 80,517.92

NOVEMBER 22,494.97 22,615.96 22,259.26 23,178.46 26,123.62 26,871.03 27,512.51

DECEMBER 46,240.48 44,452.04 43,064.41 42,448.26 47,787.21 49,046.35 49,964.32

TOTAL $589,848.39

$626,701.21

$641,460.07 $680,910.90 $739,154.64 $763,560.92 $ 810,862.07 $ 38,552.62

YTD Comp 6.2% -19.1%

YEAR-TO-DATE APPLES TO APPLES COMPARISON 1.1% 6.8%

Grand Marais Area Tourism Assn.

MONTH 2012 2013 2014 2015 2016 2017 2018 2019

JANUARY 5,293.54 6,226.19 5,836.32 7,396.36 9,108.48 9,276.04 11,321.01 10,771.29

FEBRUARY 7,317.32 7,796.38 6,256.26 8,453.95 10,812.41 11,326.63 12,011.26

MARCH 7,416.76 7,585.73 6,786.36 8,148.52 10,057.41 10,488.52 14,727.36

APRIL 5,339.86 5,065.87 4,876.63 6,456.72 8,423.72 10,257.08 9,254.60

MAY 12,015.75 11,752.69 12,285.32 16,120.49 19,264.96 19,667.57 22,424.49

JUNE 24,229.61 26,548.19 26,387.14 30,682.04 33,497.11 34,782.86 38,971.76

JULY 42,534.81 42,619.40 44,440.60 48,860.17 53,270.96 54,386.81 56,287.95

AUGUST 45,685.01 46,367.22 47,342.35 50,536.97 53,694.89 53,628.66 58,694.29

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SEPTEMBER 36,708.86 36,756.28 36,649.96 43,548.83 44,989.30 48,332.25 51,398.78

OCTOBER 21,841.62 23,923.75 23,182.52 27,837.64 29,330.84 31,682.53 32,542.87

NOVEMBER 5,866.94 7,350.91 5,751.24 7,732.51 8,855.65 9,250.82 8,907.05

DECEMBER 5,859.19 5,430.78 4,657.46 7,376.30 7,511.22 7,655.79 8,805.35

TOTAL $220,109.27

$227,423.39

$224,452.16 $263,150.50 $288,816.95 $300,735.56 $325,346.77 $10,771.29

YTD Comp 22.0% -4.9%


Gunflint Trail Tourism Association

MONTH 2012 2013 2014 2015 2016 2017 2018 2019

JANUARY 5,477.42 6,003.47 5,898.72 5,727.29 6,313.31 6,476.40 7,985.00 6,954.78

FEBRUARY 6,639.17 5,941.21 6,379.58 6,635.60 7,761.06 6,906.74 8,133.64

MARCH 4,116.77 4,513.83 4,182.35 4,529.51 3,874.09 3,830.34 6,013.67

APRIL 1,268.17 1,439.78 907.16 902.68 1,190.62 1,096.78 1,074.38

MAY 5,455.85 4,478.00 4,621.84 4,844.08 6,018.38 5,959.64 7,079.74

JUNE 13,243.17 13,845.21 14,314.46 14,768.44 16,048.22 14,515.56 19,302.73

JULY 21,857.77 25,372.80 24,824.80 26,835.80 30,008.60 30,727.28 32,095.73

AUGUST 24,813.15 27,725.95 28,873.92 30,048.56 28,155.36 27,328.61 31,517.86

SEPTEMBER 15,478.77 13,918.35 13,812.03 16,102.20 18,263.79 19,366.91 20,397.86

OCTOBER 6,852.61 7,998.10 7,819.43 9,507.32 9,953.01 9,533.09 11,267.69

NOVEMBER 1,891.71 2,140.05 1,650.73 1,626.57 1,697.74 2,695.88 1,796.78

DECEMBER 3,948.88 3,858.93 3,963.07 4,130.20 4,476.14 5,701.09 5,599.16

TOTAL $111,043.44

$117,235.68

$117,248.09 $125,658.25 $133,760.32 $134,138.32 $152,264.24 $ 6,954.78

YTD Comp 23.3% -12.9%


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COOK COUNTY

1% LOCAL OPTION SALES TAX

2019

MONTH 2012 2013 2014 2015 2016 2017 2018 2019 to 2018

JANUARY 87,800.20 109,669.42 109,232.26 113,241.25 111,434.88 122,896.94 132,794.68 136,513.40 2.8%

FEBRUARY 118,754.47 81,225.67 96,147.70 93,168.71 50,905.73 92,070.19 99,188.86

MARCH 68,152.82 83,989.91 78,081.16 81,587.86 93,209.30 84,994.29 89,275.98

APRIL 78,048.91 95,135.02 109,574.10 104,834.20 111,452.81 106,814.98 142,563.56

MAY 49,456.89 70,883.05 62,137.46 99,047.81 72,467.53 66,000.38 68,648.25

JUNE 72,424.33 82,911.35 89,489.24 105,291.16 102,783.70 96,752.57 100,646.93

JULY 104,756.26 123,845.51 119,641.08 129,298.29 132,662.44 142,539.32 153,323.13

AUGUST 174,844.59 192,888.58 189,754.63 213,060.10 217,400.14 195,499.16 210,785.32

SEPTEMBER 152,699.12 170,419.92 200,792.00 197,250.92 193,276.00 189,400.48 209,949.91

OCTOBER 146,594.51 151,404.52 169,834.87 187,927.99 199,537.74 213,965.16 219,597.07

NOVEMBER 119,473.31 122,602.89 120,219.04 146,369.94 142,586.20 126,303.10 171,426.07

DECEMBER 61,913.92 128,863.99 71,240.71 70,606.22 74,416.65 74,695.01 91,761.88

TOTAL 1,234,919.33 1,413,839.83

1,416,144.25

1,541,684.45

1,502,133.12

1,511,931.58

1,689,961.64 136,513.40

YEAR TO DATE TOTALS 87,800.20 109,669.42

109,232.26

113,241.25

111,434.88

122,896.94

132,794.68 136,513.40

YEAR-TO-DATE CHANGE -92.2% 24.9% -0.4% 3.7% -1.6% 10.3% 8.1% 2.8%

over previous year

COOK COUNTY

.5% TRANSPORTATION TAX

2019

MONTH 2012 2013 2014 2015 2016 2017 2018 2019 to 2018

JANUARY Start up cost -18,235.69 55,353.22 62,933.63 13.7%

FEBRUARY 41,326.76 49,697.68

MARCH 43,387.71 44,689.78

APRIL 48,149.11 63,416.64

Pa

ge

14

1 o

f 15

2

MAY 31,395.98 33,145.26

JUNE 49,124.31 49,364.04

JULY 69,624.60 75,466.98

AUGUST 97,697.05 105,760.76

SEPTEMBER 94,644.29 102,188.48

OCTOBER 94,394.76 108,534.88

NOVEMBER 63,531.19 81,435.44

DECEMBER 37,226.61 49,310.32

TOTAL - - - - - 652,266.68

818,363.48 62,933.63

YEAR TO DATE TOTALS - - - - - (18,235.69)

55,353.22 62,933.63 13.7%

YEAR-TO-DATE CHANGE

over previous year

Pa

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2

20 min.

5 min

10 min

15 min

5 min

Cook County Historical Society Board Meeting AgendaThursday, March 21 beginning at 4:00 p.m.

Call to Order and roll callApproval of Agenda

Presentation of Final Maritime Planning Concept — Dick Gilyard

Approval of Consent AgendaMinutesPresident’s reportExec. Director report

Treasurer’s Report (January and February)

President’s Report

Executive Director's ReportUPDATE: MN Foundation (JHP Endowment) capital improvementACTION: Resolution authorizing application for IRRRB grant for reproduction ofcollectionsACTION: Hiring historic architects MacDonald and Mack to do an assessment ofthe church

Personnel Committee: UPDATE

For the Good of the OrderAdjourn

Board Roles0 Determine, clarify, review mission

Guarantee legal and ethical integrity by policy development, oversight, and adherence0 Ensure suf?cient resources and ?nancial controls0 Develop CCHS standing and role in community

0 Ensure effective strategic planning0 Select, support Executive Director

0 Recruit, orient, evaluate board members

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Minutes of the February 21, 2019 Meeting ofThe Cook County Historical Society

Present: Barb Backlund, DickDorr, Dean Farnum, Ed Hedstrom, lvy Hocking, Alta McQuatters, Bob Pratt,and Ann Sullivan '

Also present: Myron Bursheim (ex-of?cio),Carrie Johnson (executive director), Eleanor Waha, Tom Kaf?neAbsent: Gene Erickson, Dean Einwalter and John Jacobsen

The meeting was called to order at 4:00 p.m. by Ivy. There was a quorum witheight members present; thisnumber included Dean who phoned in for the meeting.

Approval of Agenda

The agenda was approved, with Barb providing a motion, which received a second by Ann. Allayes. -

Special Guest: Tom KaffineTom recently retired from the USFS after 37 years. He has been working closely with Lee Johnson (currentlyUSFS) on the Taraldson Collection. Tom has donated 120 hours on this recently acquired archeologicalcollectionacquired by the CCHS. Tom set up a small display for us to examine in the JHP, which included anaxehead, a musket bayonet (made of European pewter), and an ulu (made of copper from Isle Royale from5-7,000 years ago).

The collectionwas donated to the CCHS by a gentleman who acquired the collection after Robert Taraldson,who developed the collection, passed away. The collection includes artifacts acquired in Cook County, the GrandPortage Reservation, Canada, and both St. Louis and Lake Counties. The artifacts in this private collectionweregathered from sites along the historical Border Route or “Voyageurs Highway” from Grand Portage on the eastto the Rainy River area on the west.

It is hoped that interns from St. Cloud State Universitycan measure, photograph, and catalogue these artifactsat no cost to the CCHS. Currently items are safely stored off our site, as ?ooding at the museum hinders storageof such artifacts.Once the items are catalogued, the Board willneed to make recommendations about how topotentially divide up and/or display items; Dick stated such a display to be interesting and appealing to both localindividuals, as well as tourists visiting the area. The board strongly agreed.

Great thanks to Tom for volunteering his time doing a preliminary inventory and cataloging effort. We lookforward to future opportunities to work withTom on this and/or other CCHS work.

Approval of Consent AgendaAnn moved to approve the consent agenda (including the minutes, President's report, and the ExecutiveDirector's report), and Bob provided a second to that motion. Allayes.

Treasurer’s Report

The treasurer‘s report was not included this month, as the organization is experiencing a transition inbookkeeping.

Old BusinessCopies of the new bylaws were provided to put in board member’s notebooks, as there were some copyingerrorson some sets which were distributed originally.

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The attendance spreadsheet was explained and passed around so board members could check contact

information, along with the year of their term, and the date their terms expires. Board members were remindedthat our terms are staggered, so there is a guarantee of experience on any given board.

Board members were also reminded to use the JHP phone number if calling in for a meeting, as Dean did today,

Lastly, board members were asked if they wanted their board packetelectronically or as a printed paper copy.

Carrie took note of our individual preferences.

New Business:Ivybrought up the recent passing of Norman Deschampe, chair of the Grand Portage Tribal Council. We

discussed his contributions to Grand Portage, Cook County, and greater Minnesota, given the vast array of

leadership he provided locally and throughout our state. We discussed several ideas about how we might honor

him as both an individualand a historic?gure. Ann mentioned the timing (one year) necessary for the family to

mourn, prior to having discussion with his wife, four daughters, and others about our thoughts and desire to

includethem as we plan to honor Norman; Alta echoed the need to follow that timeline to allow the family time to

grieve. In early 2020, we willhave a discussion of how to proceed. For now, a card and a letter from the CCHS

willbe sent to his family.

President’s Report _

Ivy spoke about a variety of meetings she attended as she “gets up to speed” in her new role. Ivyfocused on the

need for securing dollars for capital improvements at the JHP through the Lloyd K. Johnson Foundation.

Establishing better relationships with artist in our community is important to her, as she attends meetings for our

local Art League. She plans to share a written report with the board each month, as part of the consent agenda,

but Ivywillalso provide verbal highlights and more depth on the most important work done during the month

prior to the board meeting. Ivy lastly discussed committees, encouraging board members to join a committeewhich they have a strong interest in.

Executive Director's Report. Carrie spoke about several items brie?y: working with Barb to consolidate some accounts, new officers needing

to sign at the.bank and credit union, the IRRRBgrantswhich Martha and Lizwillwork on, the Chippewa City

HSR, our agreement with the new art colony director to host in 2020 the 75th Anniversary of the Art Colony, a

letter of support she recently wrote for Knife River Heritage and Cultural Center, and a reminder that April5 and

6 the JHP willhost “Guns in America" which is an art installation with interactive oral histories..

In addition to items on her written report, Carrie shared a summary ofthe appraisal work done on the 235 piecesof art which were recently appraised. We reviewed information on the Anna Johnson collection, as well as the

rest of our collection. After reviewing the appraisal and having some discussion, Ann moved to insure the six

categories of items listed (and currently valued at $147,800) on an annual basis (this years premium is

$1,087.81); Alta McQuatters seconded her motion. Allayes.

Although we had planned to take action of seeking a grant from the MN Foundation from our JHP Endowment

Fund, we agreed to put off any action or decision on a dollar amount untilwe hear back the results of our Lloyd

K.Johnson grant request. We hope to hear back on that during the month of March.

Carrie worked to have our contract/agreement with OPM reviewed by MCITand MollyHicken. Barb moved that

we authorize the Executive Director to complete the contractlagreement; Bob Pratt seconded that motion. Allayes.

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Personnel Committee:

Ann provided an update on the goals for the committee this year. A minimum of three items?monthlywillbebrought to the executive committee with the hopes of gaining their recommendation to put into a personnelhandbook, which willbe completed and available for all employees at the end of this year.

Initially,Bob and Ann interviewedfour of the ?ve employees, withthe last one being interviewed in the nearfuture. The purpose of the interviews is to gain information about how these jobs have evolved over time, updatejob descriptions, develop standardizedhiring processes, probationary periods, and annual performanceappraisals. Carrie willwork with Bob and Ann as she is able, as this is appropriate for the Executive Director.

Lastly, Amy's position was posted and ?ve applications came in. There were three interviewsset up; oneindividual dropped out. The hiring committee interviewed the two remaining candidates; resumes were reviewedand reference checks were completed. Bob Spry was selected as our new bookkeeper/of?ce manager; hisdepth of knowledge in accounting and his history as a CPA are impressive. Alta moved to hire Bob; Barbseconded her motion. Allayes.

The meeting was adjourned at 5:40 p.m.

The next Executive Committee Meeting is Thursday, March 7 at 4:00 p.m. at the Museum.

The next CCHS Board Meeting is scheduled for Thursday, March 21 at 4:00 p.m. at the JHP.

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Executive Director Report, Cook County Historical Society: March 21, 2019

Need board approval for the IRRRBgrant opportunity that Lizand Martha will be working ontogether. We are seeking funds to digitize and reproduce important and vulnerable historicworks such as the Anna Johnson paintings, Maude Small photographs, Spelman works, mapsand any items damaged in the flooding. Project would focus on reproduction for archiving butalso for resale. Reproductions would be placed in both the JHP and Museum gift shop indifferent formats. Since a 50:50 grant match is required, I recommend we flood donations — asthis is a project that ensures that we are disseminating our collections beyond our storage

facility and digitally preserving vulnerable items.

Visit Cook County (and partner entities) ‘hasdedicated funds toward promotion of the Plein Airevent/exhibitand the Passport Program. We also asked them for a ”mini—grant”forapproximately $1700 to go toward advertising for 6 events (art and history) during our busiestmonths.

Guns in America exhibit by muralist JR will be on display at JHP April 5 and 6 with a presentationsponsored in partnership with the library from 4-6 on Friday.

Lee Johnson, USFSarchaeologist will be presenting about the Taraldson collection on May 4.

Maritime: Dickand Bruce willpresent their final report to the Board on March 215‘.

JHP: Spirit of the Wilderness exhibition runs through April 7"‘and the newly formed NorthShore Arts League will open their exhibit on the 12”‘of April.The Violence Prevention Centerhad a good show and the opening was well attended.

Chippewa City: The facility committee has recommended that we seek a report as proposed byMacDonald and Mack for a preliminary report to help prioritize the creation of plans anddrawings for repairs.

Bally Blacksmith Shop: Drawing and specifications at 90°o completion prepared by LHBweresubmitted to Minnesota HistoricalSociety for review. Project should be finalized by May 1.Once finalized work at Ballyscan proceed based on these reports.

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Presidents Report — MarchPlanning, Planning, Planning — - — — Why, Why, Why

— To better direct efforts and resources— To identify keys to long term stability— To provide for goal setting— To guide the re—orientation of CCHS in the community

The facilities committee has put finishing touches to a 3 year planningdocument. Thank you committee. Look for the plan on our website.Share it. The scope of CCHSstewardship responsibilities is wellpresented. Ask for/makea hard copy to have at hand as we discussbudgeting for facility needs. Decisions on effective use of funds is partof planning. CCHShas various resource categories — building reservefunds, operating reserve funds, unrestricted and restricted, fundsspecific to and separate from — we will be reviewing and updating.

Thank you all for participating and please thank our staff.Welcome to Bob Spry as Bookkeeper/Office Mgr.

Ivy

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43HlSt§él‘lC Statement of

I U C I““ Financial PositionFebruary 2019CCHSand JHP Combined prepared 3/13/2019

W.

Board Speci?c Grant

Total to Date Operations Designated Campaign Restricted

ASSETS

Current Assets Cash/Savings S 126,092 S(12,214) S 79,744 S 45,013 S 17,549Grants Receivable Grantsdue-Notyetrecalved S 4,000Current Assets Inventory «Accounts Receivable 5 5,686 S 5,686FixedAssets Eu|ld|ngs,Edulpment S 653,238 S 653,238Long Term Assets JHP InvestmentSavings/Endowment S 534,091 S 534,091Long Term do S 311,468 S 311,46

TOTAL‘A$$ETS 434,575‘,“L:$\(1L:_2j‘2_1:4L):' I‘

'2:‘ "

LIABILITIESCurrent Liabilities Payroll taxes, ea tax, canslyime s 3,537 $ 3,587 l

TOTAL LIABILITIES S 3,587 S 3,587 INETASSETS

Unrestricted IUndeslgnated gs‘ - (15,801) $ (15,801) A

Temporarily RestrictedInventory, Buildings, Equipment S 658,924 S 658,924Emergency Building Fund S 36,839 I S 36,839Emergency Operating Fund 5. 42,905 $ 42,905Bally BlacksmithShop S 21,148 S 21,148Chippewa City Church 3- : 11,635 as,511,635’ 8Any Building (includes museum) S 12,230 S 12,230Great Place JHP Landscape S 654 S 654Flood S 3,860 S 3,860Tim Cochrane $ 9,035 S 9,035

“__

IRRRBGrant S 4,000 S 4,000Restricted

EndowmentJHP S 534,091 S 534,091Endowment CCHS S 311,468 S 311,468

TOTAL NETASSETS S 1,630,988 S(15,801) S 890 572 S 17 549iTOTALlIABlUTiE$’AN|5§N‘ 3457 1(‘1“z,2i4)‘ 90.’’ *9‘755429,:

Total Avallable Cash on Hand — Undeslgnated S (15,801)Total Available in SpecificCampaign Funds S 45,013TOTALOperational FUNDSAVAILABLE S 29,212

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‘LHist?éric

Statement of

Financial ActivitiesFebruary 2019Budget to Actual (CCHSand JHP Combined) Prepared 3/13/2019

February 2:‘:/)% of

20134019 2019 YTD YTD from totalBudget ACTUAL Actual Expected asorExpected expected budget

Sales Income 60,000 1,857 15,323 4823 25.5% 29.62%Less Cost of Goods Sold (39,000) (1,176) (10,785) (3960) 27.7% Margin

Subtotal fromsales 21,000 681 4,538 363 21.6%

Door Donations 7,500 250 1,039 139 13.9%Other Donations 10,000 150 1,165 (2168) 11.7%Fundraising 15,000 0 1,355 (4745) 9.0%Grants 68,000 0 0 0 0.0%

Membership Dues 9,500 180 1,620 (1547) 17.1%

Research Fees 500 0 200 33 40.0%

Special Events 4,200 0 0 o 00%

Rental Income 3,800 0 75 75 2.0%Investment/Annuity Income 28,995 7 23 (162) 01%

Miscellaneous Income 200 100 1,059 992 0.0% ATotal REVENUE 168,695 1,368 11,074 (6520) 6.6%

Contract Services 8,500 269 9,886 2,833 349.091. 7053 116.3%

Facilities and Equipment 21,588 2,807 11,970 7,196 155.3% 4774 55.4%

Operations/Maintenance 15,790 906 4,882 5,263 92.3% (381) 309%

Miscellaneous 1,700 663 2,363 567 415.3% 1796 139.0%

127,145 9,600 39,511 42,382 93.2% (2871) 31.1%

800 67 0.0% (88) 22.4%' '

' ”§' 117.6% 10283 39.2%

Net Revenue/Expenses —6,828 -13,005 -57,717 -40,914 141.07»/. (16803) 190.5%

Release of Designated Funds

Outside Contract Services

Hammer Collection - Bruce/Dick 0 0 4,860Outside Contract ServicesBlacksmith- LHB 0 1,396AllHistoric Buildings .FacilitesCaretaker 7335 623 2,264 1,223 1042AllHistoric Buildings

Re airs/Utilities/Maintenanceii?’

1882

9180

Net Change of Assets 507 -12,382 -47,315 -39,692 1192191. (7624)

A- Misc income from MCIT

Insurance dividend

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LHisttiéric

COOK COUNTY - MN

March 5, 2019

Dear Friends,

The Cook County Historical Society Board welcomes you to read our FacilitiesPlan, 2018.

This working document is intended to:

1) Provide an update on the condition and needs of each of our sites

2) Report on changes within the organization as well as new opportunities and challenges

3) Explain how CCHSmission of historic preservation informs the intended work

Our goal is to strengthen the organization and build support to help accomplish our mission. Wehope you see the magnitude of our responsibilities and become excited about the importance ofsharing local history in our community. We invite your engagement and questions.

Ivy Hocking , Barbara Backlund2019 CCHSPresident 2019 CCHSTreasurer

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Bo Pratt John Jacobsen

FacilitiesCommittee Member FacilitiesCommittee Member

,2, mmDean Farnum

FacilitiesCommittee Member

Cook County HistoricalSocietyP.O. Box1293 Grand Marais,MN 55604

[email protected] www.cookcountyhlstory.org 218-387-2883

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regular meeting of the cook county board of commissioners - 26 … · 2019. 3. 21. · grand marais...

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