regular meeting usd 261 board room - central office …2)/regular... · • ms. walston requested...

REGULAR MEETING USD # 261BOARD ROOM - CENTRAL OFFICE 1745 W.GRAND AVE, HAYSVILLE, KANSAS

September 22,2008 -7:00 P.M.

1.0 MEETING OPENING1.1 Call to Order1.2 Flag Salute1.3 President's Announcements1.4 Approve / Amend Agenda

2.0 DISTRICT PATRON/PERSONNEL TIME2.1 Hearing of Scheduled District PatronslDistrict Personnel2.2 Remarks/Comments from District Visitors

3.0 CONSENT AGENDA3.1 Previous Minutes3.2 Treasurer's Report I Bills3.3 Routine Personnel3.4 Gifts and Grants3.5 Section 125 Flexible Benefit Plan

4.0 REPORTS - Focus on Learning4.1 Class Numbers - Dr. Burke

5.0 FIRST READINGS5.1 Policy Review

JGCBA - Automated External DefibrillatorsLDD - Federal Government-Drug Free Schools

6.0 ACTION ITEMS6.1 Policy Review Approval

IIBG-Computer UseJDDA-Drug-Free SchoolsJDDB-Reporting to Law EnforcementJDDC-BullyingJGCB-Inoculations

6.2 Position Descriptions6.3 Sports Complex Irrigation Bid

7.0 SUPERINTENDENT'S REPORT

8.0 DISCUSSION/REPORT ITEMS8.1 Future Agenda Items8.2 Board Task List8.3 New and Good8.4 Board Discussion Items

8.4.1 One Board Meeting Per Month

9.0 EXECUTIVE SESSION ~ if needed

10.0 ADJOURNMENT

1.0 NIEETING OPENINGNo Supporting Documentation

End of Section

1.1 Call to OrderNo Supporting Documentation

En4 of Section

1.2 Flag SaluteNo Supporting Documentation

f.p.d ofSection

1.3 President's Announcements

No supporting documentation.

End of Section

1.4 Approve / Amend Agenda


End of Section

2.0 DISTRICT PATRON / PERSONNEL TIMENo Supporting Documentation

End ofSection

2.1 Hearing of Scheduled District PatronsfDistrict PersonnelNo Supporting Do'cumentation

End of Section

2.2 Remarks / Comments from District Visitors


End of Section

3.0 CONSENT AGENDANo Supporting Documentation.

End of Section

REGULAR MEETING U.S.D. # 261BOARD ROOM - CENTRAL OFFICE - 1745 WEST GRAND

HAYSVILLE, KANSASSeptember 8, 2008 -7:00 P.M.

Subject to Board Approval

The meeting of the Board of Education of Haysville School District # 261, Haysville, Kansas was called to order in theBoard Room, 1745 W. Grand, Haysville, Kansas, at 7:00 p.m., by Board President Susan Walston. Six Board memberswere present.

MEMBERS PRESENTSusan WalstonGlenn CrumBarb WaltersRegina SchuttPhil HarrisForrest HummelGreg Fenster (arrived at 7:24 p.rn.)

OTHERS PRESENTDr. John Burke, Superintendent of SchoolsDr. Perry McCabe, Assistant Supt. of FinanceDebbie Coleman, Clerk of the BoardDr. Diane Gross, Assistant Supt. of Assessment & DataDr. Dan Stiffler, Director of Personnel & Learning ServicesMyron Regier, Campus High School PrincipalIldo Martins, Haysville West Middle School PrincipalDr. Mike Maurer, Haysville Middle School PrincipalBryan Howard, Rex Elementary School PrincipalSandy Bradshaw, Community Relations CoordinatorBecky Cezar, Director of Special ServicesDavid Herbert, Director of ITOthers

1.0 MEETING OPENING1.1 Call to Order

Susan called the meeting to order at 7:00 p.m. with six members present.1.2 Flag Salute1.3 Oath of Office

Debbie Coleman presented the Oath of Office to newly appointed Board memberRegina Schutt.

1.4 President's AnnouncementsMs. Walston distributed KASB informational brochures to the Board.

Dr. Burke presented Susan Walston with a Level 4 Training Certificate from KASB.Ms. Walston presented Barb Walters with a Level 1 Training Certificate from KASB.

1.5 Approve / Amend AgendaMOTION to approve the agenda as amended by *pulling line item number 7.2 Property andCasualty Insurance Process.(Crom / Harris) Motion carried 6-0.

2.0 BOARD REORGANIZATIONThe Board chose to wait for this line item until Mr. Fenster arrived.Mr. Fenster arrived at the Board meeting at 7:24 pm.

Standard BOE reorganization as required by Kansas Statutes and BOE Policy - Action Requested

2.1 Election of Board OfficersSusan Walston opened the floor for nominations for Board president.

Glenn Crum nominated Susan Walston for president.Barb Walters nominated Greg Fenster for president.

Ms. Walston asked if there were additional nominations.Hearing none, Ms. Walston called for a vote.

Susan Walston received four votes.Greg Fenster received three votes.Susan Walston was elected Board president.

President elect Walston opened the floor for nominations for vice-president.

Glelll1 Crum nominated Barb Walters for vice-president.Barb Walters nominated Greg Fenster for vice-president.

President Walston asked if there were additional nominations.Hearing none, Ms. Walston called for a vote.

Barb Walters received three votes.Greg Fenster received four votes.Greg Fenster was elected Board vice-president.

2.2 Haysville Forward RepresentativeThe Board chose to wait for this line item until Mr. Fenster arrived.Mr. Fenster arrived at the Board meeting at 7:24 pm.MOTION to appoint Susan Walston as Haysville Forward Representative.(Crum / Fenster) Motion carried 7-0.

3.0 DISTRICT PATRON/PERSONNEL TIME3.1 Hearing of Scheduled District Patrons/District Personnel

3.1.1 Emily Schulte - All-Day KindergartenMs. Schulte addressed the Board on all-day kindergarten.

3.1.2 Georgian Weilert - Purses/Bags at Middle SchoolMs. Weilert addressed the Board requesting middle school studentsbe allowed to carry purses and/or bags into the classroom at middle school.

3.1.3 Robyn Womack - Purses/Bags at Middle SchoolMs. Womack requested the Board allow middle school students be allowedto carry purses and/or bags into the classroom.

3.2 Remarks/Comments from District VisitorsNone

4.0 CONSENT AGENDA4.1 Previous Minutes4.2 Treasurer's Report / Bills4.3 Routine Personnel4.4 Gifts and Grants

MOTION to approve the consent agenda as presented.(Crum / Harris) Motion carried 6-0

5.0 REPORTS - Focus on Learning*6.3 FCCLA Conference

To prevent this group from having to wait the Board invited the FCCLA group to presenttheir information to the Board at this point.Megan Holub, Britney Scheffe, Larissa Dunn and Dana Brecheisen presented infonnation tothe Board and requested pennission to take FCCLA members and sponsors to the NationalFCCLA Cluster Meeting in Dallas, TX.Motion to approve the FCCLA group to attend the National FCCLA Cluster Meeting in Dallas,TX. as requested.(Harris / Schutt) Motion carried 7-0.

5.1 Crisis Team ReportGalen Davis and Sandy Bradshaw presented infonnation to the Board regarding the DistrictCrisis Plan.

6.0 FIRST READINGS6.1 Policy Review

IIBG-Computer UseJDDA-Drug-Free SchoolsJDDB-Reporting to Law EnforcementJDDC-BullyingJOCB-InoculationsThis was a first reading with no action requested from the Board.

6.2 Position DescriptionsDr. Dan Stiffler presented infonnation to the Board regarding Benefits Clerk, High SchoolRegistrar, and Parents As Teachers Secretary job descriptions.This was a first reading with no action requested from the Board.

*6.3 FCCLA ConferencePresented under 5.0 Reports.

7.0 ACTION ITEMS7.1 Policy Review Approval

GARl-Farnily and Medical Leave-No ChangeGARlD-Military Leave-No ChangeGBK-Suspension-No ChangeGCK-Suspension-No ChangeIDCE-College Classes-No ChangeMOTION to approve Board Policies GARI-Family and Medical Leave, GARID-Military Leave,GBK-Suspension, GCK-Suspension, IDCE-College Classes as presented.(Hummel / Crum) Motion carried 7-0.

*7.2 Property and Casualty Insurance Approval- This line item was pulled from the agendadue to administration still waiting on further information.

7.3 Retiree AgreementDr. Dan Stiffler was present to answer question from the Board regarding the Rehired-RetiredTeacher Work Agreement for individuals receiving KPERS benefits.MOTION to approve the Retiree Agreement as presented.(Harris / Hummel) Motion carried 7-0.

7.4 Additional 1% for All-Day KindergartenDr. Perry McCabe presented information to the Board regarding an additional I% LOB increasefor All-Day Kindergarten.MOTION to approve placing the additional 1% LOB Resolution for All-Day Kindergarten onthe ballot in April.(Harris / Schutt) No vote taken.Motion amended to include the statement Ballot language to be approved at a later meeting.(Harris / Schutt) Motion carried 5-2. Greg Fenster and Barb Walters voting No.

7.5 Roof Repair Bids for HMSDr. Perry McCabe Galen Davis presented information to the Board regarding bids received forroof repair on a part of the existing Haysville Middle School roof.MOTION to accept administration's recommendation to approve the bid of$105,985.00 fromWray Roofing for repair on the HMS east wing.(Crum / Harris) Motion carried 7-0.

8.0 SUPERINTENDENT'S REPORTDr. Burke gave the Board the book, Leadership and Self Deception to begin reading.

8.1 Influencer Book ReviewDr. Burke and the Board reviewed the book titled Influencer by Kerry Patterson, Joseph Grenny,David Maxfield, Ron McMillan, and Al Switzler.

9.0 DISCUSSION/REPORT ITEMS9.1 Future Agenda Items

• Policy Review• Policy Review Approval• Position Descriptions• Board Retreat• Property and Casualty Insurance (special meeting)

MOTION to have a Special BOE meeting to discuss Property and Casualty Insurance bidson September 18th at 5:30 p.m.(Walston / Harris) No vote taken.MOTION amended to have the Special BOE meeting on September 11 th at 5:30 p.m. to discussProperty and Casualty Insurance bids.(Walston / Harris) Motion carried 7-0.

• One BOE Meeting Per Month• Glenn Crum requested the Board discuss the purselbag issue with the two Middle

School principals

The Board and Administration discussed the purselbag issue.It was Administration's recommendation to support the middle school principals' position and bring backpolicy language regarding the purselbag issue to the Board to review and take action on with the intent thatthe approved policy would then be included in the middle school handbook.

9.2 Board Task List• Ms. Walston requested the Board members bring their calendars to the next BOE

meeting (September 22nd) in order to schedule a Board Retreat meeting.

• Mr. Crum expressed interest in USD 261 and the City of Haysville working on formingintramurals for district youth.

9.3 New and GoodDr. Burke:• Anti-Bullying sessions were scheduled for Monday and Tuesday at both ofthe middle

schools.• HWMS won the school's first ever tennis meet• Regarding enrollment Tri-City is full and the Alternative High School is full with 125

students.Susan Walston:• Ms. Walston received a letter thanking the District for Mr. Nordyke's assistance.Dr. Burke:• The KTOY banquet will be this coming Saturday evening. District teachers Marcia

Craft from the Alternative High School and Robyn Darbyshire from Rex ElementarySchool are finalists for the Kansas Teacher of the Year award.

Glenn Crum:• Mr. Crum attended the Grandparent assembly at Prairie Elementary School on Friday.

9.4 Board Discussion Items• Mr. Harris stated how impressed he was with the entertainment provided during lunch

at Ruth Clark Elementary School. The entertainment seems to be helping with studentbehavior during the lunch period.

• The KASB Regional Meeting will be held October 20th• The members interested in

attending should notify Debbie Coleman, who will make arrangements.

10.0 EXECUTIVE SESSION No Executive Session

11.0 ADJOURNMENTMeeting adjourned at 9:03 p.m.

Debra M. Coleman, Board of Education Clerk

Susan Walston, Board of Education President

SPECIAL MEETING U.S.D. # 261CONFERENCE ROOM - CENTRAL OFFICE - 1745 WEST GRAND

HAYSVILLE, KANSASSeptember 11, 2008 - 5:30 p.m.

Subject to Board Approval

The Special Meeting of the Board of Education of Haysville School District # 261, Haysville, Kansas wascalled to order in the Conference Room, 1745 W. Grand, Haysville, Kansas, at 5:30 p.m., by Board President,Susan Walston. Five Board members were present.

MEMBERS PRESENTSusan WalstonGlenn CrumBarb WaltersPhil HarrisForrest Hummel

OTHERS PRESENTDr. John Burke, Superintendent of SchoolsDr. Perry McCabe, Asst. Superintendent of FinanceDebbie Coleman, Board ClerkMike Engelmann, ICI Insurance BrokerageJudy Winters, ofEMC InsuranceOthers

1.0 MEETING OPENING1.1 Call to Order

Susan Walston opened the meeting at 5:30 p.m. with five members present.

2.0 PROPERTY AND CASUALTY INSURANCEDr. Perry McCabe presented information to the Board regarding bids received on Property andCasualty Insurance for the District.

MOTION to accept the bid of EMC for Property and Casualty Insurance for USD 261 in the amountof $186,355.00.(Harris / Hummel) Motion carried 4-1. Barb Walters voting no.

3.0 ADJOURNMENTMeeting adjourned at 5:40 p.m.

Debra M. Coleman, Board of Education Clerk

Susan Walston, Board of Education President

Bank Statement Reconciliation Summary

1. Statement Balance

2. - Outstanding Checks

3. + Outstanding Receipts/Adj.

4. Total

5. + Investments

6. Book Balance

Haysville Unified School District #261

359,031.46

30,684.80

9,500.00

337,846.66

11,953,368.15 .

12,291,214.81R",k' bhl1::V /}W, fA9I.;;UY· ~I cY-I1,fRliL !.e~c..£!C. lJ d"Lolrt"_--'

-()-

09/05/2008 01 :42:49 PM

ALL Data Cash Summary Report Arranged by:

Date Range: 08/01/2008 thru 08/31/2008 FundlD

Fund Beginning Revenue Expenditures Other Ending Encumbrances Payables Unencumbered

02 GENERAL FUND

1,040,966.15 1,000,000.00 -886,104.27 0.00 1,154,861.88 -575,878.87 -187,924.02 391,058.99

03 SUPPLEMENTAL GENERAL

361,963.95 0.00 -418,949.34 0.00 -56,985.39 -128,025.32 -55,579.77 -240,590.48

04 CONTINGENCY RESERVE

1,398,929.27 0.00 0.00 0.00 1,398,929.27 0.00 0.00 1,398,929.27

10 ADULT ED

0.00 0.00 0.00 0.00 0.00 000 0.00 0.00

11 AT RISK (4 Yr, Old)

58,965.15 0.00 669.38 0.00 59,634.53 -985.07 -1,842.05 56,807.41

13 AT RISK (K-12)

27,621.89 1,100.00 -114,831.01 0.00 -86,109.12 -8,409.36 -746.41 -95,264.89

14 BILINGUAL FUND

19,595.80 0.00 0.00 0.00 19,595.80 -21,436.29 -136.50 -1,976.99

16 CAPITAL OUTLAY

3,434,976.23 16,099.02 -320,999.87 0.00 3,130,075.38 -469,153.05 -97,218.73 2,563,703.60

19 DRIVER EDUCATION

321,228.42 1,770.00 -853.30 0.00 322,145.12 0.00 -6,609.68 315,535.44

20 TITLE I - LOW INCOMElO1

32,387.00 0.00 -1,718.05 0.00 30,668.95 -33,003.52 -118.45 -2,453.02

22 TITLE V -INNOVATIVE ED

0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00

23 TITLE II - A TEACHER QUALITY

-8.54 12,000.00 -11,868.54 0.00 122.92 -45,541.26 -141.85 -45,560.19

24 TITLE 11- D ED. TECH

0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00

25 TITLE IVA - DRUG FREE SCHOOLS

0.00 1,000.00 -629.23 0.00 370.77 0.00 0.00 370.77

26 PROFESSIONAL DEVELOPMENT

368,988.38 2,001.01 -2,914.50 0.00 368,074.89 -8,475.15 -15,936.64 343,663.10

30 CONSTRUCTION

1,742,210.66 3,172.31 -1,103,778.83 0.00 641,604.14 -2,815,494.67 -6,282.36 -2,180,172.89

31 FEMA

0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00

34 VOCATIONAL EDUCATION

10,372.83 0.00 -1,916.80 0.00 8,456.03 -18,093.54 -7,469.95 -17,107.46

36 TITLE III

4,366.42 0.00 -1,194.03 0.00 3,172.39 -2,929.32 0.00 243.07

Haysville Unified School District #261 09/11/200809:03:21 AM Page 1

ALL Data Cash Summary Report Arranged by:

Date Range: 08/01/2008 thru 08/31/2008 FundlD

Fund Beginning Revenue Expenditures Other Ending Encumbrances Payables Unencumbered

39 EDUCATION FOR HOMELESS

341.94 0.00 -435.80 0.00 -93.86 0.00 -150.00 -243.86

41 TITLE I (CARRYOVER 2006-2007)

0.00 2,000.00 0.00 0.00 2,000.00 0.00 0.00 2,000.00

43 BOND AND INTEREST

2,248,146.34 0.00 0.00 0.00 2,248,146.34 0.00 0.00 2,248,146.34

44 JUVENilE JUSTICE GRANT

0.00 0.00 0.00 0.00 0.00 0.00 0.00 000

45 MENTORING GRANT

-3,386.35 0.00 -5,010.99 0.00 -8,397.34 -22.50 0.00 -8,419.84

50 LEARNING BY DESIGN

82.12 47,405.00 -21,162.10 0.00 26,325.02 -29,845.98 -4,897.00 -8,417.96

51 KPERS SPECIAL RETIREMENT FUND

0.00 0.00 0,00 0.00 0.00 0.00 0.00 0.00

52 CHARTER SCHOOL

0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00

53 SUMMER SCHOOL

230,010.91 1,713.00 -1,965.29 0.00 229,758.62 0.00 0.00 229,758.62

55 TEXTBKlSTUDENT MAT'l REVOLVING

905,455.15 97,422.61 -195,398.87 0.00 807,478.89 -13,131.58 -28,553.43 765,793.88

57 PARENT EDUCATION

4,744.05 61,549.00 -2,333.94 0.00 63,959.11 -2,693.12 -1,763.91 59,502.08

70 SPECIAL EDUCATION

1,323,732.83 25,903.22 -93,978.19 0.00 1,255,657.86 -20,484.50 -18,411.47 1,216,761.89

88 CARL PERKINS IMPROV.GRANT

9,043.68 0.00 -3,759.92 0.00 5,283.76 -2,260.00 -3,331.14 -307.38

90 FOOD SERVICE

605,525.98 101,274.87 -34,680.84 0.00 672,120.01 -52,939.98 -44,562.32 574,617.71

95 PAYROLL CLEARING ACCT

40,484.01 8,897.50 -55,022.67 0.00 -5,641.16 0.00 0.00 -5,641.16

ReportTotals: 14,186,744.27 1,383,307.54 -3,278,837.00 0.00 12,291,214.81 -4,248,803.08 -481,675.68 7,560,736.05

Haysville Unified School District #261 09/1112008 09:03:21 AM Page 2

HAYSVILLE usn #261

CASH BALANCES

August 31,2008

NEGATIVE UNENCUMBERED CASH BALANCES:

03

13

14

20

23

34

39

45

50

88

SUPPLEMENTAL GENERAL. .

AT RISK (K-12) ..

BILINGUAL FUND .

TITLE I-LOW INCOME .

TITLE II-A TEACHER QUALITy .

VOCATIONAL EDUCATION .

EDUCATION FOR HOMELESS ..

MENTORING GRANT .

LEARNING BY DESIGN .

CARL PERKINS IMPROV. GRANT .

Awaiting State Funds



Awaiting Fed Funds

Awaiting Fed Funds



Awaiting Fed Funds

Awaiting Fed Funds

Awaiting Fed Funds

TRANSFERSAccount Description Published Budget Disbursed Account

YTD

02 GENERAL FUND

02 GENERAL FUND

02-00-5200-940 Transfer To Driver 50,000.00 0.00 02-00-5200-940

02-00-5200-938 Transfer To Capital 0.00 0.00 02-00-5200-938

02-00-5200-951 Transfer To Technology 0.00 0.00 02-00-5200-951

02-00-5200-949 Transfer To Summer 0.00 0.00 02-00-5200-949

02-00-5200-946 Transfer To Inservice 0.00 0.00 02-00-5200-946

02-00-5200-952 Transfer To 0.00 0.00 02-00-5200-952

02-00-5200-950 Transfer To Special 3,628,500.00 0.00 02-00-5200-950

02-00-5200-954 Transfer To Vocational 500,000.00 0.00 02-00-5200-954

02-00-5200-944 Transfer To Food 0.00 0.00 02-00-5200-944

02-00-5200-936 Transfer To Bilingual 90,000.00 0.00 02-00-5200-936

02-00-5200-948 Transfer To Parent Ed 0.00 0.00 02-00-5200-948

02-00-5200-932 Transfer To Adult Ed 0.00 0.00 02-00-5200-932

02-00-5200-972 Transfer To Contingency 0.00 0.00 02-00-5200-972

02-00-5200-978 Transfer to At Risk 0.00 0.00 02-00-5200-978

02-00-5200-976 Transfer to At Risk (4 0.00 0.00 02-00-5200-976

02-00-5200-974 Transfer to Textbook 0.00 0.00 02-00-5200-974

02 GENERAL FUND 4,268,500.00 0.00 02 GENERAL FUND



03-00-5200-946 Transfer To Inservice 100,000.00 0.00 03-00-5200-946

03-00-5200-948 Transfer To Parent Ed 80,168.00 0.00 03-00-5200-948

03-00-5200-949 Transfer To Summer 0.00 0.00 03-00-5200-949

03-00-5200-936 Transfer To Bilingual 110,000.00 0.00 03-00-5200-936

03-00-5200-940 Transfer To Driver Ed 50,000.00 0.00 03-00-5200-940

03-00-5200-943 Transfer To Extra 0.00 0.00 03-00-5200-943

03-00-5200-944 Transfer To Food 0.00 0.00 03-00-5200-944

03-00-5200-950 Transfer To Special Ed 2,1 00,000.00 0.00 03-00-5200-950

03-00-5200-951 Transfer To Technology 0.00 0.00 03-00-5200-951

03-00-5200-952 Transfer To Transp 0.00 0.00 03-00-5200-952

03-00-5200-954 Transfer To Vocational 500,000.00 0.00 03-00-5200-954

03-00-5200-934 Transfer to Adult Suppl 0.00 0.00 03-00-5200-934

03-00-5200-974 Transfer to Textbook & 0.00 0.00 03-00-5200-974

03-00-5200-976 Transfer to At Risk (4 500,000.00 0.00 03-00-5200-976

03-00-5200-978 Transfer to At Risk 2,200,000.00 0.00 03-00-5200-978

03 SUPPLEMENTAL GENERAL 5,640,168.00 0.00 03 SUPPLEMENTAL GENERAL

23 TITLE II - A TEACHER

23 TITLE II - A TEACHER

23-00-5200-022 Transfer to Title V 0.00 0.00 23-00-5200-022

23 TITLE II - A TEACHER 0.00 0.00 23 TITLE II - A TEACHER

9,908,668.00 0.00

Haysville Unified School District #261 09/08/2008 03:50:37 PM Page 1

HAYSVILLE usn #261

INTRUST BANK, N.A.

CHECKING ACCOUNT

August 31, 2008

BALANCE PER BANK STATEMENT:07/31/08 Statement Balance ..Deposits ..Withdrawals .08/31/08 Statement Balance ..

OUTSTANDING CHECKS-INTRUST BANK .

PETTY CASH ACCOUNTS .

INVESTMENTS .Bond Money Market Account .Bond Repurchase Account ..Regular Repurchase Account " .

ADJUSTMENTS .

GENERAL LEDGER BALANCE 08/31/08 ..

359,405.48227,970,604.37227,971,025.82

359,031.46

30,684.80

9,500.00

75,368.151,757,000.00

10,121,000.00

0.00

12,291,214.81

REVENUE REPORTING ACCOUNTSAccount Description Published Budget Receipts- Receipts YTD

Current Month

02-0000 General Fund Revenue 28,462,019.00 1,000,000.00 1,800,000.00

03-0000 Supplemental General 8,329,149.00 0.00 0.00

04-0000 Contingency Reserve 0.00 0.00 0.00

07-0000 Class Reduction 0.00 0.00 0.00

10-0000 Adult Ed Revenue 0.00 0.00 0.00

11-0000 At Risk (4 Yr Olds) 500,000.00 0.00 0.00

13-0000 At Risk (K-12) 2,200,000.00 1,100.00 3,963.00

14-0000 Bilingual Fund Revenue 300,000.00 0.00 0.00

16-0000 Capital Outlay Revenue 2,061,766.00 16,099.02 27,254.00

18-0000 Textbook Revenue 0.00 0.00 0.00

19-0000 Drivers Education 91,600.00 1,770.00 6,310.00

20-0000 Title I - Low Income 511,583.00 0.00 0.00

21-0000 Title I - Migrant 0.00 0.00 0.00

22-0000 Title V - Innovative 6,970.00 0.00 0.00

23-0000 Title IIA - Teacher 134,583.00 12,000.00 12,000.00

24-0000 Title IID- Ed Tech 4,836.00 0.00 0.0025-0000 Title IV - Drug Free 15,514.00 1,000.00 1,000.00

26-0000 Professional 142,000.00 2,001.01 2,001.01

30-0000 Construction Revenue 0.00 3,172.31 6,679.81

31-0000 FEMA Aid Revenue 0.00 0.00 0.00

32-0000 School Safety Grant 0.00 0.00 0.00

34-0000 Vocational Education 1,000,000.00 0.00 0.00

35-0000 Technology Education 0.00 0.00 0.00

36-0000 Title III - Consortium 13,811.00 0.00 0.00

37-0000 HaysvillelPretty Prairie 0.00 0.00 0.00

38-0000 Community Learning 0.00 0.00 0.00

39-0000 Education for Homeless 20,000.00 0.00 0.00

40-0000 Title IIA - Carryover 0.00 0.00 0.00

41-0000 Title I - Carryover 68,000.00 2,000.00 2,000.00

42-0000 Title V - Carryover 0.00 0.00 0.00

43-0000 Bond and Interest 4,007,535.00 0.00 0.00

44-0000 Juvenile Justice Grant 23,900.00 0.00 0.00

45-0000 Mentoring Grant 158,300.00 0.00 0.00

50-0000 New Charter School 531,000.00 47,405.00 48,085.00

51-0000 KPERS Special 2,111,770.00 0.00 738,532.65

52-0000 Charter School 126,627.00 0.00 0.00

53-0000 Summer School 10,000.00 1,713.00 1,713.00

55-0000 Textbook/Student 439,700.00 97,422.61 298,229.55

56-0000 Textbook Rental 0.00 0.00 0.00

57-0000 Parent Education 208,085.00 61,549.00 61,549.00

60-0000 Student Transportation 0.00 0.00 0.00

70-0000 Special Education 6,960,141.00 25,903.22 30,840.19

88-0000 Carl Perkins 33,973.00 0.00 0.00

90-1611 Student Sales (Lunch) 655,000.00 71,067.24 71,067.24

90-1612 Student School 43,500.00 2,336.35 2,336.35

90-1620 Adult &Ala Carte Sales 218,000.00 17,820.75 17,820.75

90-1990 Misc &Special 9,900.00 567.95 1,471.22

90-3203 State Food Assistance 24,525.00 0.00 0.00

90-4550 Federal Child Nutrition 834,868.00 9,482.58 24,186.61

95-0000 Payroll Clearing Acct 0.00 8,897.50 18,791.78

Haysville Unified School District #261 09/08/200803:51:14 PM Page 1

60,258,655.00 1,383,307.54 3,175,831.16

TO: Board of Education

FROM: Dr. Dan StifflerAssistant Superintendent for Personnel and Learning Services

DATE: September 22, 2008

RE: Classified Personnel

The following classified personnel are presented for your approval.

CA

Special Education ParaDaysi Montoya (new)

Food ServiceKristey Dodge (replacing)Linda Griebel (replacing)

Rex

HMSOatville

$8.80/hr

$8.25/hr$8.25/hr

3.4 Gifts and Grants


End of Section

Section 125 Flexible Benefit PlanAdoption Agreement

The undersigned Employer hereby adopts the Section 125 Flexible Benefit Plan for those Employees whoshall qualify as participants hereunder. The Employer hereby selects the following Plan specifications:

A. Employer Information

Name of Employer: Haysville USD 261

Address: 1745 W. GrandHaysville, KS 67060

Telephone: (316) 554-2201

Employer's Tax ID No: 48-0697340

Employer Contact: Dr. Perry D. McCabeCecilia M. Haywood

Nature of Business: Education

Name of Plan: Haysville USD 261 Flexible Benefit Plan

Plan Number: 501

B. Effective Date

Original "Effective Date" of Plan:Reinstated Effective Date:

September 1, 1985September 1, 2008

C. Eligibility Requirements for Participation

1. Immediate Eligibility: First day of the month following employment.

2. All employees with 20 hours of service or more each week. An hour of service is eachhour for which an employee receives, or is entitled to receive, payment for performanceof duties for the Employer.

3. Age: Minimum age - 18 (may not exceed 21 years of age).

Eligibility requirements for each component plan will be applicable and if different fromthe requirements of this section, will be set in Item F.

4. "Compensation" as defined in Section 2.4 of the Basic Plan Document shall exclude:

OvertimeBonuses or Length of Service PaymentsSeverance Payments

D. Plan Year

The plan year will begin on September 1, 2008 and end on August 31, 2009. Eachsubsequent plan year will begin on September 1 and end on August 31.

E. Employee Contributions

Elective Contributions (salary reduction):

Each Participant may authorize the Employer to reduce his or her compensation by theamount needed for the purchase of benefits elected, less the amount of non-electivecontributions. An election for salary reduction will be made on the benefit election form.

The maximum amount available to each Participant for the purchase of elected benefitsthrough salary reduction will be $20,000 per Plan Year not to exceed 100% ofcompensation.

F. Available Benefits: The following are available to Participants under this Plan. Each of thefollowing components should be considered a part that comprises this Plan:

1. Medical, Major Medical or other Health Coverage-Preferred Health SystemsThe terms, conditions and limitations for the medical coverage will be as set forth in theinsurance policy.

2. Dental Coverage-Delta DentalThe terms, conditions and limitations for the dental coverage will be as set forth in theinsurance policy.

3. Vision Coverage-Comp BenefitsThe terms, conditions and limitations for the vision coverage will be as set forth in theinsurance policy.

4. Group Term Life Coverage-Reliance Standard Life Insurance CompanyThe coverage is only available as an after tax benefit.The terms, conditions and limitations for the group term life coverage will be as set forthin the insurance policy.

5. Cancer Coverage-AFLACThe terms, conditions and limitations for the cancer coverage will be as set forth in theinsurance policy.

6. Cancer Coverage-American FidelityThe terms, conditions and limitations for the cancer coverage will be as set forth in theinsurance policy.

7. Cancer Coverage-American HeritageThe terms, conditions and limitations for the cancer coverage will be as set forth in theinsurance policy.

8. Cancer Coverage-HartfordThe terms, conditions and limitations for the cancer coverage will be as set forth in theinsurance policy.

9. Cancer Coverage-AIG/National UnionThe terms, conditions and limitations for the cancer coverage will be as set forth in theinsurance policy.

10. Short Term Disability-AFLACThe coverage is only available as an after tax benefit.The terms, conditions and limitations for the disability coverage will be as set forth in theinsurance policy.

11. Short Tenn Disability-American FidelityThe coverage is only available as an after tax benefit.The terms, conditions and limitations for the disability coverage will be as set forth in theinsurance policy.

12. Short Tenn Disability-Reliance Standard Life Insurance CompanyThe coverage is only available as an after tax benefit.The terms, conditions and limitations for the disability coverage will be as set forth in theinsurance policy.

13. Establishment of Medical Care Expense Reimbursement Plan accounts, as provided inExhibit A to the Basic Plan Document, with the following minimum and maximummonthly contributions:

$25.00 minimum monthly contribution$300.00 maximum monthly contribution

14. Establishment of Dependent Care Expense Reimbursement Plan accounts, as provided inExhibit B to the Basic Plan Document, with a maximum contribution for any Participantof the lesser of (1) the earned income of the Participant, (2) the earned income or deemedearned income of the Participant's spouse, or (3) $5,000 annually ($2,500 for a marriedParticipant; filing a separate income tax return).

15. Personal Accident Indemnity Plan-AFLACThe terms, conditions and limitations for the personal accident indemnity coverage willbe set forth in the insurance policy.

16. Personal Hospital Intensive Care Insurance-AFLACThe terms, conditions and limitations for the personal hospital intensive care coveragewill be set forth in the insurance policy.

17. Personal Recovery Plus-AFLACThe terms, conditions and limitations for the personal recovery plus coverage will be setforth in the insurance policy.

By completion and execution of this Adoption Agreement, the Employer hereby adopts the SecurityBenefit Flexible Benefits Plan, including the provisions of the Basic Plan Document, and acknowledgesthat it has had an opportunity to have the document reviewed and revised by counsel to the Employer, andis responsible for the tax results of the Plan and tax withholding and reporting for Plan Participants.

RESOLUTION APPROVINGSECTION 125 FLEXIBLE BENEFIT PLAN

Be it resolved, by Haysville USD 261, that a Plan known as Section 125 Flexible Benefit Plan, including acompleted Adoption Agreement and a Basic Plan Document, is hereby adopted and a copy of said Plan isattached. The Plan will be provided to certain employees and allows for employees' portion of thecontribution for specified insurance/self-funded coverages specified in the Adoption Agreement to the Planto be made on a pretax basis.

Authorization is hereby granted for an officer of the Company to execute this Plan on behalf of theEmployer.

Adopted this day of September, 2008.

HAYSVILLE USD 261

By_~ _

Board President

WITNESS:

By _Debra M. ColemanClerk of the Board

4.0 REPORTS - Focus on Learning


End of Section

4.1 Class Numbers


End of Section

5.0 FIRST READINGS


End of Section

Policy AdministrativeJGCBA Automated External Defibrillators No Changes

LDD Federal Government-Drug Free Schools No Changes

JGCBA Automated External Defibrillators JGCBA

If the board approves their use in district schools and other facilities,

automated external defibrillators shall be used only by qualified persons as required

by law.

To be qualified, a district employee shall have completed all training, and

have demonstrated proficiency in the use of the AED as required by current law.

Approved: KASB Recommendation-6/04; 4/07; 6/08

LDD Federal Government-Drug Free Schools(See GAO A, GAOB, IDAB and JDDA)

LDD

The unlawful possession, use, sale or distribution of illicit drugs and alcohol

by students or school employees on school premises or as a part of any school activity

is prohibited. This policy, and any curriculum used in conjunction with it, shall be

evaluated at least every-other year using criteria developed by the superintendent and

approved by the board. The board shall receive a report after each of these reviews is

conducted.

Approved: KASB Recommendation - 9/97; 4/99, 3/00; 4/07; 6/08

6.0 ACTION ITEMS


End of Section

Policy Recommendation Administrative Recommendation

IIBG Computer Use No Changes

JDDA Drug-Free Schools No Changes

JDDB Reporting to Law Enforcement No Changes

JDDC Bullying No Changes

JGCB Inoculations No Changes

IIBG Computer Use (See ECH, JCDA and KBA)

Use of District Computers/Privacy Rights

IIBG

Computer systems are for educational and professional use. All

information created by staff shall be considered district property and shall be

subject to unannounced monitoring by district administrators. The district

retains the right to discipline any student, up to and including expulsion, and

any employee, up to and including termination, for violations of this policy.

Copyright

Software acquired by staff USIng either district or personal funds, and

installed on district computers, must comply with copyright laws. Proof of

purchase (copy or original) must be filed in the district office.

In stalla ti on

No software, including freeware or shareware, may be installed on any

district computer until cleared by the network administrator. The administrator

will verify the compatibility of the software with existing software and

hardware, and prescribe installation and de-installation procedures. Program

files must have the superintendent's approval to be installed on any district

server or computer.

Hardware

Staff shall not install unapproved hardware on district computers,

or make changes to software settings that support district hardware.

©KASB. This material may be reproduced for use in the district. It may not be reproduced, either in whole or in part, in any form whatsoever, tobe given, sold or transmitted to any person or entity including but not limited to another school district, organization, company or corporationwithout written permission from KASB.

IIBG Computer Use

Audits

IIBG-2

The administration may conduct periodic audits of software installed

on district equipment to verify legitimate use.

E-mail Privacy Rights

Employees and/or students shall have no expectation of privacy when

using district e-mail or other official communication systems. Any e-mail or

computer application or information in district computers or computer systems

is subject to monitoring by the administration.

Ownership of Employee Computer Materials

Computer materials or devices created as part of any assigned district

responsibility or classroom activity undertaken on school time shall be the

property of the board.

Approved: KASB recommendation - 9/97; 9/00; 7/02; 7/03; 6/04; 4/07; 6/08


Staff Handbook

Employees shall have no expectation of privacy when using district e-mail or other

official communication systems. E-mail messages shall be used to conduct approved

and official district business. All employees must use appropriate language in all

messages. Employees are expected to conduct themselves in a professional manner

and to use the system according to these guidelines or other guidelines published by

the administration.

Any e-mail or computer application or information in district computers or computer

systems is subject to monitoring by the administration. The district retains the right

to duplicate any information in the system or on any hard drive. Employees who

violate district computer policies are subject to disciplinary action up to and

including termination.

Student Handbook

Students shall have no expectation of privacy when using district e-mail or computer

systems. E-mail messages shall be used for approved educational purposes. Students

must use appropriate language in all messages. Students are expected to use the

system following guidelines approved by teachers or the administration.

Any e-mail or computer application or information in district computers or computer

systems is subj ect to monitoring by the staff and/or administration. The school

retains the right to duplicate any information created by students in a computer system

or on any individual computer. Students who violate these rules, or any other

classroom rules relating to computer use are subject to disciplinary action up to and

including suspension from school.

Approved: KASB Recommendation - 1/04; 6/08


JDDA Drug-Free Schools (See GAOB and LDD) JDDA

Maintaining drug-free schools is important In establishing an

appropriate learning environment for the district's students. The unlawful

possession, use, sale or distribution of illicit drugs and alcohol by students on

school premises or as a part of any school activity IS prohibited

Student Conduct

As a condition of continued enrollment In the district, students shall

abide by the terms of this policy.

Students shall not unlawfully manufacture, sell, distribute, dispense,

possess or use illicit drugs, controlled substances or alcoholic beverages at

school or on school district property, or at any school activity. Any student

violating the terms of this policy will be reported to the appropriate law

enforcement officials, and will be subject to punishments up to and including

expulsion from school.

Students who are suspended or expelled under the terms of this policy

will be afforded the due process rights contained in board policies and Kansas

statutes, K.S.A. 72-8901, et~. Nothing in this policy is intended to dimin-

©KASB. This material may be reproduced for use in the district. It may not be reproduced, either in whole or in part, in any fonn whatsoever, tobe given, sold or transmitted to any person or entity including but not limited to another school district, organization, company or corporationwithout written permission from KASB.

JDDA Drug~Free Schools JDDA-2

ish the ability of the district to take other disciplinary action against the student

tn accordance with other policies governing student discipline. Drug and

alcohol counseling and rehabilitation programs are available for district

students. If a student agrees to enter and complete a drug education or

rehabilitation program, the cost of such program will be borne by the student

and his or her parents.

A list of available programs along with names and addresses of contact

persons for each program is on file with the board clerk. Parents or students

should contact the directors of the programs to determine the cost and length of

the program.

A copy of this policy will be provided to all students and the parents of

all students. Parents of all students will be notified that compliance with this

policy is mandatory.

Approved: KASB Recommendation - 7/96; 9/97; 7/02; 4/07; 6/08


JDDB Reporting to Law Enforcement (See EBC and JDD) JDDB

Whenever a student engages in conduct which constitutes the

commission of any misdemeanor or felony, at school, on school property, or at a

school supervised activity and/or has been found:

• III possession of a weapon,

• in possession of controlled substance or illegal drug; or

• to have engaged in behavior at school which has resulted in, or was

substantially likely to have resulted in, serious bodily injury to others, the

{principal/superintendent} shall report such act to the appropriate law

enforcement agency if any of the behaviors noted above occur.

Approved: KASB Recommendation - 6/99; 6/0 I; 4/07; 6/07; 9/07; 6/08


Report to Local Law Enforcement

usn 261

Pursuant to Kansas law, the administrator or other school employee whose

signature appears below is reporting the following crimes:

Briefly describe each incident and the person/s involved in a misdemeanor or felony; possession of a

weapon at school, on school property, or at a school activity; or possession, use, sale or distribution of

an illegal drug or controlled substance at school, on school property or at a school activity; or behavior

at school, on school property, or at a school activity, which resulted in, or is likely to result in, serious

bodily injury to others.

Date School/Location Student/s or Person/s Brief DescriptionInvolved

1.

2.

3.

4.

5.

School Districts are required by Federal Law and

privacy rights of students under the age of 18.

72-6214 ....•..... :t·"",,'1- the

Signed: ~ ~ _Administrator or other school employee

c/superintendent, USD 261; c/student's file


JDDC Bullying (See EBC, GAAB, GAAE, JCE, JOO, JGEC and JGECA)JDDC

The board of education prohibits bullying in any form, including

electronic means, on or while using school property, in a school vehicle or at a

school-sponsored activity or event. The administration shall propose, and the

board shall review and approve a plan to address bullying on school property, in

a school vehicle or at a school-sponsored activity or event.

The plan shall include provisions for the training and education of staff

members and students and shall include appropriate community involvement as

approved by the board. Students who have bullied others in violation of this

policy may be subject to disciplinary action, up to and including suspension and

expulsion. If appropriate, students who violate the bullying prohibition shall be

reported to local law enforcement.

Approved: KASB Recommendation - 06/07; 6/08


Report to Local Law Enforcement

usn 261

Pursuant to Kansas law, the administrator or other school employee whose

signature appears below is reporting the following crimes:

Briefly describe each incident and the person/s involved in a misdemeanor or felony behavior at school,

on school property, or at a school activity.

Date School/Location Studen tis or Person/s Brief Description ofInvolved bullying incident/so

1.

2.

School Districts· are required by Federal

privacy rights of students under the age of 18.

Signed: _

Administrator or other school employee

c/superintendent, USD 261; c/student's file


JGCR Inoculations (See JGC) JGCB

All students enrolling in any district school shall provide the building

principal wi th proof of immunization of certain diseases or furnish documents to

satisfy statutory requirements. Booster shots required by the Secretary of the

Department of Health and Environment are also required.

A copy of this policy and the applicable state law shall be distributed

to students, prospective students or their parents on or before May 15th of each

school year. The superintendent shall issue a news release each August

explaining the required inoculations and booster shots. Parents may delegate in

writing their authority to consent to immunizations. If the parent is not

reasonably available, and the authority to consent has not been denied as

provided in law, individuals other than the parent may consent to the

immunizations as provided for in current law.

At the beginning of a school year, school boards shall provide information on

immunizations applicable to school age children to parents and guardians of

students in grades six through 12. The information on immunizations shall

include:

(1) A list of sources for additional information; and

(2) related standards issued by the national centers for disease control

and prevention.

Students who fail to provide the documentation required by law may be

excluded from school by the superintendent until statutory requirements are

satisfied. Notice of exclusion shall be given to the parents/guardians as

prescribed by law. Students who are not immunized against a particular

disease(es) may be excluded from school during any outbreak.


JGCB Inoculations (See JGC) JGCB-2

Each principal shall forward evidence of compliance with the

inoculation law to other schools or school districts when requested by the school

or by the student's parents/guardians.

Approved: KASB Recommendation-7/96; 9/97; 4/07; 6/08


6.2 Position Descriptions

See Supporting Documentation in PDF

End of Section

6.3 Sports Complex Irrigation Bid


End of Section

7.0 SUPERINTENDENT'S REPORT


End of Section

8.0 DISCUSSION / REPORT ITEMS


End of Section

8.1 Future Agenda Items


End of Section

Task DateofBOE Request Made By Deadline Administration/ Last Date ofMeeting Board Point of Task

Requested Contact CompletionNegotiations standard for Susan Walston-IBB - Student Chief Negotiator AnnuallyAchievement Glenn Crum-

AlternateComputer Lab Available August 18, 2008 Davidfor Parents Herbert/PrincipalsSuperintendent's Annually - Dr. Burke/Board March, 2007Evaluation Process March 31, 2008 PresidentBoard Policy Review On-going Dr. Burke/Board

PresidentDistrict/City Meeting On-going Dr. Burke April 30,2007Report on the Status of On-going Dr. Dan StifflerNew Classes/InitiativesClass Size Policy Glenn Crum Dr. BurkeMaize High School Drug April 14, 2008 December 1,Testing August 18, 2008 2008Board Retreat - Team August 18, 2008 Susan WalstonBuilding and GoalSetting - after the first ofthe yearCity/USD261 September 8, Glenn Crum Dr. BurkeIntramurals 2008

Archive Task List Date of Request Made Deadline AdministrationlBoard Date of TaskBOE By Point of Contact Completion

MeetingRequested

Board Task List 10/2/06 Seth 12/18/06 Dr. Burke 11121106SROs Report Discussed Jeff Wilson Regier/Foster/Maurer 1110/05

1110/05Board Retreat 4/23/07 Greg Fenster July 30, 2007 Board President July 30, 2007KOLBE Index Results July 30, 2007 Diane Gross July 30,2007Board Self-Evaluation 4/23/07 Greg Fenster Board President July 30, 2007Board Goals 4/23/07 Greg Fenster Board President July 30, 2007High School Math Grading May 22, Mike Alexander May 2008Report 2007High School Math Grading Susan Walston Dr. Burke May 22, 2007Report ResultsCameras on the Buses July 2,2007 Seth Konkel October 2007 Dr. McCabe October 15,2007

Review District Plan for the July 16, Seth Konkel First of Dr. Burke / November 5,2007Future of CIS/uSD26I 2007 November 2007 Diane GrossRecommendation from July 16, Board End of February Dr. Burke / February 19, 2008Administration Regarding 2007 2008 Dine GrossCISAll Day Kindergarten May 7,2007 Mike Alexander August 2008 Dr. Burke June 16, 2008High School Math Grading Susan Walston June 2008 Dr. Burke June 16, 2008Report ResultsBOE Officer Qualifications July 2,2007 June 2008 Dr. Burke / June 16, 2008

Board MembersBoard Leadership Qualities, April 21, Dr. Burke Dr. BurkeResponsibilities, and 2008Expectations

Archive Task List Date of Request Made Deadline AdministrationlBoard Date of TaskBOE By Point of Contact Completion

MeetingRequested

Crisis Plan Review August 20, October 20, Sept. 8, 20082007 2008August 18,2008

8.3 New and Good


End of Section

8.4 Board Discussion Items


End of Section

8.4.1 One Board Meeting Per Month


End of Section

9.0 EXECUTIVE SESSIONNo Supporting Documentation

End. of Section

10.0 ADJOURN1vfENT


End of Section

regular meeting usd 261 board room - central office …2)/regular... · • ms. walston requested...

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