BOARD of DIRECTORS

Regular Meeting

April 21, 2015

Wilburton Instructional Service Center

Rainier Room

BOARD PACKET

10 Financial Services, Operations, Accountability & School Support

20 Student Academic Performance & Instructional

Leadership

30 Human Resources 40 Office of the Superintendent

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BELLEVUE SCHOOL DISTRICT Bellevue, Washington

April 21, 2015

TABLE OF CONTENTS

10 FINANCIAL SERVICES & OPERATIONS – Melissa deVita 13 Budget/Fiscal Services – Marie Telecky/Marlyn Keating 13.1 Approval of Travel (Exhibit 13A)………………………………………… . 5

14 Facilities/Operations – Jack McLeod 14.1 Sammamish High School Change Order No. 2 (Exhibit 14A) ...................... 5 20 STUDENT ACADEMIC PERFORMANCE & INSTRUCTIONAL LEADERSHIP –

Eva Collins

30 HUMAN RESOURCES – Dr. Jeffrey Thomas

31 Human Resources

31.1 Certificated Personnel – Elections, Leaves of Absence and Separations (Exhibit 31A)……………………………………...................... 9

31.2 Classified Personnel – Elections, Leaves of Absence and Separations (Exhibit 31B)………………………………………………. ..... 9

31.3 Coaches, Certificated and Classified - Assignments & Separations (Exhibit 31C) ...........................................................................……………. 10

40 OFFICE OF THE SUPERINTENDENT – Tim Mills, Ed.D. 40 Office of the Superintendent 44 School Support 44B Executive Directors of Schools – John Harrison / Patty Siegwarth / Cindy Rogan 44B.1 Extended Field Trips ......................................................................... 12 44B.1.1 Newport HS to Central Washington University, Ellensburg, WA June 23-June 26, 2015...................................................................... 12 44B.1.2 Newport HS to New York, NY June 26-June29, 2015 .................... 12 44B.1.3 Bellevue HS to Fort Worden, WA – September 5, 2015 ................. 13

EXHIBITS……………………………………………………………………………….............. .. 14 Exhibit 13A Approval of Travel ......................................................................................... 15 Exhibit 14A Sammamish Change Order No. 2 .................................................................. 16 Exhibit 31A Certificated Personnel – Elections, Assignments, Leaves and Separations… 17 Exhibit 31B Employment & Separations of Hourly, Part-Time & Full-Time Classified Personnel ....................................................................................... 18 Exhibit 31C Coaches – Assignments & Separations…………………………………….. 19 BOARD AGENDA PLANNING MATERIAL ............................................................................. 20 May Planner ........................................................................................................................ 21 June Planner ........................................................................................................................ 22

10 FINANCIAL SERVICES & OPERATIONS

Melissa deVita, Deputy Superintendent

11 Data Analysis – Christine Lindberg

12 Transportation/Warehouse/Nutrition Services/Operations/ Security/Property

13 Budget/Fiscal Services – Marie Telecky/Marlyn Keating 14 Facilities - Operations – Jack McLeod 14A Capital Construction – James O’Malley 14B Capital Construction – Kyle McLeod 14C Capital Construction – Bill Jones 14D Maintenance/Facilities/Athletics – Nancy Larson 15 Technology

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10 FINANCIAL SERVICES & OPERATIONS – Melissa deVita

13 Budget/Fiscal Services - Marie Telecky/Marlyn Keating Agenda Item #13.1 Approval of Travel CONSENT AGENDA

Informational (no action required by the Board) Action Report (Board will be required to take action)

For Action: 4/21/2015 SUPERINTENDENT’S RECOMMENDATION: Travel requests summarized in Exhibit 13A be approved with the understanding that amounts listed are maximum. BACKGROUND: Current travel requests according to major fund source are listed in Exhibit 13A. These requests are submitted for approval in accordance with Board Procedure 6213 (Active Procedure 7250.1) and include all estimated travel costs except for conference registration fees. The budgeted and year-to-date expenditure figures are listed at the bottom of the exhibit. ATTACHMENT: Exhibit 13A 14 Facilities/Operations - Jack McLeod

14A Capital Construction – James O’Malley Agenda Item #14A.1 Sammamish High School Change Order No. 2 CONSENT AGENDA

Informational (no action required by the Board) Action Report (Board will be required to take action)

For Action: 4/21/2015 SUPERINTENDENT’S RECOMMENDATION: That Change Order No. 2 in the additive amount of $237,957 is approved with respect to the contract with SpeeWest Construction for the Sammamish High School project.

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BACKGROUND:

This Change Order consists of the following items:

1) CCD 59 Building Light Fixtures Additive $89,678.00 Change in overall building light fixture layout and grid. (Design change)

2) CCD 89 Revised Structural Details Additive $29,337.00

Provide additional structural reinforcing at all parapet walls. (Design change)

3) CCD 101 LV Routing and Lighting Additive $19,668.00

Revise data cabling, cable tray routing, light fixture types and layouts on third floor to avoid conflicts. (Design change)

4) CCD 137 Kitchen Prep Sinks Additive $12,470.00

Add & relocate kitchen preparation sinks. (Owner requested)

5) CCD 188 Intermediate handrails Additive $19,376.00

Add intermediate handrails and attachment points at main stairs. (City of Bellevue code change)

6) CCD 201 Utility Re-rout Additive $12,994.00

Revise grading and storm drainage connections adjacent to boiler room to avoid conflicts. (City of Bellevue required)

7) CCD 231 Revise 2 Hour Separation Additive $26,436.00 Provide metal stud framing to protect steel beams at 2 hour fire separation line per City of Bellevue inspector. (City of Bellevue required)

8) CCD 237 Electrical Panel Revisions Additive $27,998.00

Revise power systems and replace breakers on electrical panels. (Design change)

Total Additive: $237,957.00 ATTACHMENTS: Exhibit 14A

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20 STUDENT ACADEMIC PERFORMANCE &

INSTRUCTIONAL LEADERHIP

Eva Collins, Deputy Superintendent

21 Curriculum and Instruction– Sharon Kautz 21A Curriculum – Heather Edlund 21B Career and Technical Education – Eric Ferguson 21C Instructional Technology – Kathee Terry

22 Special Education – Jean Anthony

23 Student Services– Judy Buckmaster

23A Title – LeAnn Tuupo 23B LAP – Kristin McChesney 23C ELL – Heidi LaMare

23D Student Placement– Glenn Hasslinger 23E Graduation Success – Shomari Jones 23F K-12 Counseling – Deborah Kraft 23G Social Emotional Learning – Randi Peterson/Stephanie Wright 23H VIBES – Sue Hanlon / Mary Ellen Zemlin

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30 HUMAN RESOURCES Dr. Jeffrey Thomas – Executive Director 31 Human Resources – Dr. Jeffrey Thomas

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30 HUMAN RESOURCES – Dr. Jeffrey J. Thomas 31 Human Resources

Agenda Item #31.1 Certificated Personnel – Elections, Leaves of Absence and Separations CONSENT AGENDA

Informational (no action required by the Board) Action Report (Board will be required to take action)

For Action: April 21, 2015 SUPERINTENDENT’S RECOMMENDATION: Personnel actions identified in Exhibit 31A be approved BACKGROUND: Exhibit 31A lists recommendation for new hires, for granting requests for leave of absence and for notices of separations which have occurred since the last meeting of the Board of Directors on <Prior Board Date>. ATTACHMENTS: Exhibit 31A

Agenda Item #31.2 Classified Personnel – Elections, Leaves of Absence and Separations CONSENT AGENDA

Informational (no action required by the Board) Action Report (Board will be required to take action)

For Action: April 21, 2015 SUPERINTENDENT’S RECOMMENDATION: Personnel actions identified in Exhibit 31B be approved BACKGROUND: Exhibit 31B lists recommendation for new hires, for granting requests for leave of absence, and for notices of separations which have occurred since the last meeting of the Board of Directors on <Prior Board Date>. ATTACHMENTS: Exhibit 31B

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Agenda Item #31.3 Coaches, Certificated and Classified – Assignments & Separations CONSENT AGENDA

Informational (no action required by the Board) Action Report (Board will be required to take action)

For Action: April 21, 2015 SUPERINTENDENT’S RECOMMENDATION: Personnel actions identified in Exhibit 31C be approved BACKGROUND: Exhibit 31C lists recommendation for new hires and for notices of separations which have occurred since the last meeting of the Board of Directors on <Prior Board Date>. Coaching positions must be renewed on a yearly basis before the start of the applicable season or, if for a school-year position, before the start of fall practice. ATTACHMENTS: Exhibit 31C

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40 OFFICE OF THE SUPERINTENDENT

J. Tim Mills, Ed. D., Superintendent

41 Communications – Elizabeth Sytman 42 Research & Accountability – Naomi Calvo 43 Department of Equity – José de Jesus Meléndez 44 School Support 44A Executive Director of Schools – Patty Siegwarth 44B Executive Director of Schools – John Harrison 44C Executive Director of Schools – Cindy Rogan

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44B Executive Director of Schools - John Harrison Activities and Athletics – Jeff Lowell Agenda Item #44B.1 Extended Field Trips CONSENT AGENDA

Informational (no action required by the Board) Action Report (Board will be required to take action)

For Action: 4.21.15 SUPERINTENDENT’S RECOMMENDATION: Extended field trips listed in the Board Packet be approved with the understanding that amounts listed are maximum. 44B.1.1

Newport High School to Central Washington University, Ellensberg, WA A request has been received from Drew Oliver, teacher at Newport High School, to travel with approximately 80 students from Newport High School on June 23, 2015 to June 26, 2015. The objective of this trip is prepare for the fall football season. Drew Oliver and approximately 6 other chaperones will be accompanying the students. The cost of this trip is approximately $28,500 which includes transportation, housing, meals and registration. All costs to be paid for by families and Booster Club scholarships. 44B.1.2 Newport High School to New York, NY June 26th 2015 A request has been received from Jake Nonis, teacher at Newport High School, to travel with approximately 20 students from Newport High School Drama department on June 26, 2015 to June 29, 2015 to New York City, NY. The objective of this trip is to experience theatre of the highest quality. Jake Nonis and approximately 1 other chaperone will be accompanying the students. The cost of this trip is approximately $32,528 which includes transportation, housing, meals and registration. All costs to be paid for by families and Booster Club scholarships.

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44B.1.3 Bellevue High School Trip to Fort Worden, WA. September 5th, 2015 A request has been received from Ed Brevick teacher at Bellevue High School, to travel with approximately 23 students from Bellevue High School Water Polo team, department on September 5, 2015 to September 7, 2015 to Fort Worden, WA. The objective of this trip is for team building, Water Polo tactics and conditioning. Ed Brevick and approximately 1 other chaperone will be accompanying the students. The cost of this trip is approximately $4280 which includes transportation, housing, meals and registration. All costs to be paid for by families and Booster Club scholarships.

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EXHIBITS

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DISTRICT FUNDING FOR EXTENDED TRAVEL 4/21/2015

EXH

IBIT 13A

PAG

E 1

NAMESITEPRIOR APPROVAL #

TRAVEL PURPOSETRAVEL DESTINATIONBUDGET CODES FOR .0810 COSTS ONLY

DATES

PROFESSIONALDEVELOPMENT

FUNDSCERTIFIED

PROFESSIONALDEVELOPMENT

FUNDSCLASSIFIED

GRANT &SPECIAL

CATEGORYFUNDS

DISTRICTTRAVEL

STUDENT TRAVEL

(FEESUPPORTED)

BUILDINGTRAVEL

TOTALDISTRICTFUNDS

DUENWALD, TOM I3 INVESTING IN INNOVATION FUND 6/9-6/12 2015

1,547.50$ 1,547.50$

SAMMAMISH WASHINGTON, DC

T12256 9011520131.0810/DUENWALT.0810

HAY, KIM WEB BASIC TRAINING 5/4-5/6 2015

1,165.00$ 1,165.00$

TILLICUM TEMECULA, CA

T12451 357600127.0810

KNUTH, RANDY I3 INVESTING IN INNOVATION FUND 6/9-6/12 2015

1,547.50$ 1,547.50$

SAMMAMISH WASHINGTON, DC

T12256 8056521931.0810/DIRMTG.0810

MOORE, ROBIN I3 INVESTING IN INNOVATION FUND 6/9-6/12 2015

1,547.50$ 1,547.50$

SAMMAMISH WASHINGTON, DC

T12256 8056521931.0810/DIRMTG.0810

SUTTON, PAUL I3 INVESTING IN INNOVATION FUND 6/9-6/12 2015

1,547.50$ 1,547.50$

SAMMAMISH WASHINGTON, DC

T12256 8056521931.0810/DIRMTG.0810

BUDGET FOR 2014-2015 10,000.00$ 12,250.00$ 128,129.00$ 149,650.00$ 117,238.00$ 205,285.00$ 622,552.00$

EXPENDED YEAR TO DATE AS OF 4/13/2015

16,572.90$ 2,880.76$ 55,792.70$ 53,110.14$ -$ 290,498.94$ 418,855.44$

BOARD MEETING

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Bond-Phase II Exhibit 14A

PH I Start

PH II Start Project Total Project

BudgetTotal Paid / Enc. To Date

Remaining Budget

Construction Bid

Change Orders

Total Construction

Total Constr. Paid To Date

Construction Balance

2008 2009 Ardmore $26,161,834 $23,353,344 $2,808,490 $18,554,492 $53,049 $18,607,541 $17,001,762 $1,605,779

2009 2010 Spiritridge $33,178,018 $21,960,500 $11,217,518 $23,530,509 -$22,321 $23,508,188 $16,012,173 $7,496,015

2008 2010 Bellevue $92,518,130 $85,444,865 $7,073,265 $0 $0 $0 $120,000 -$120,000

2008 2010 Tyee $53,767,850 $37,543,304 $16,224,546 $36,500,000 $66,054 $36,566,054 $248,453 $36,317,601

2010 2011 Cherry Crest $36,495,820 $30,313,865 $6,181,955 $25,883,560 -$1,557 $25,882,003 $285,577 $25,596,426

2010 2012 Chinook $57,155,000 $53,094,084 $4,060,916 $0 $0 $0 $0 $0

Under Budget thru Chinook: $47,566,690

2011 2013 Sammamish $125,000,000 $104,734,317 $20,265,683 $85,300,000 $0 $85,300,000 $0 $85,300,000

2012 2014 Odle $66,000,000 $56,432,266 $9,567,734 $45,892,000 $0 $45,892,000 $0 $45,892,000

2014 2016 Tillicum $75,000,000 $4,736,450 $70,263,550

$565,276,652 PH-II Total $517,709,962

Bond - Phase III

PH I Start

PH II Start Project Total Project

BudgetTotal Paid / Enc. To Date

Remaining Budget

Construction Bid

Change Orders

Total Construction

Total Constr. Paid To Date

Construction Balance

2014 2015 Enatai ES $43,700,000 $3,535,105 $40,164,895

2014 2014 ONHES $6,770,000 $5,709,025 $1,060,975 $4,388,714 $4,388,714 $339,850 $4,048,864

2015 2016 Bennett ES $40,600,000 $132,651 $40,467,349

2015 2016 New ES #1 $40,600,000 $3,273,430 $37,326,570

$131,670,000 PH-III Total $119,019,789

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Exhibit 31A CERTIFICATED PERSONNEL - ELECTIONS, ASSIGNMENTS, LEAVES & SEPARATIONS 1. New None 2. Returns from Leaves of Absence None 3. Separations None 4. Requests for Leaves of Absence for 2014 - 2015 School Year GUARANTEED None NON-GUARANTEED None

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EXHIBIT 31B EMPLOYMENT & SEPARATIONS OF HOURLY, PART-TIME & FULL-TIME CLASSIFIED PERSONNEL 1. New GARRET, NICOLE - Night Custodian, Operations. Effective 3/31/15. 1.0 FTE. HORGDAL, GRAHAM - Boys LaCrosse Assistant Coach, Newport High School.

Effective 03/09/15. FTE. SAMSEL, ROBERT - Girls Softball Assistant Coach, Interlake High School. Effective

4/1/15. FTE. 2. Returns from Leaves of Absence

None 3. Separations None 4. Leaves of Absence None

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EXHIBIT 31C COACHES - ASSIGNMENTS & SEPARATIONS 1. New None 2. Separations (other than non-renewals) DO, JOANNE - Drill Coach, Sammamish High School. FTE resignation effective 3/1/15. KIM, KYUNG - Drill Coach, Sammamish High School. FTE resignation effective 3/1/15

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BOARD AGENDA PLANNING MATERIAL

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