reimagining immigration management through technology
TRANSCRIPT
Reimagining Immigration Management through
Technology
REIMAGINING IMMIGRATION MANAGEMENT THROUGH TECHNOLOGY
The views, opinions, and information expressed during this webinar are those of the presenter and are not the views or opinions of Worldwide ERC®. Worldwide ERC® makes no representation or warranty with respect to the webinar or any information or materials presented therein. Users of webinar materials should not rely upon or construe the information or resource materials contained in this webinar as legal or other professional advice and should not act or fail to act based on the information in these materials without seeking the services of a competent legal or other professional.
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© 2021 Worldwide ERC®
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• Polling• Polling box will pop up in a window; results will display in the same box• You can move the polling window to any area on your monitor(s)
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Today’s Presenters
Charina GarciaPartner, WR Immigration
Bobby BartleGeneral Counsel, Aires
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Today’s Presenters
Tom CrosbyDirector, Tracker Software Technologies
Michelle YuFounder, Aspire Talent
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Benefits of a Technology-enhanced Immigration Experience
SpeedCost
SavingsVisibility Relief
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Poll – Let's Hear from You!
Question:
In your organization, which department currently "owns" Global Mobility?
Answer choices:
• Standalone Department
• Finance/Tax
• HR/People Operations
• Legal/Compliance
• Other
CROSS COLLABORATION
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Cross Collaboration
• Global mobility is a cross collaborative effort!
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Location-Based Compliance and its Internal Ecosystem
MOBILITY
LEGALPAYROLL
TAX SAFETY
TRAVEL
IT
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Stakeholder Alignment
Human Resources
Global Mobility Professionals
In-HouseCounsel
Managers
Legal Employees Tax Relocation Management
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Importance of technology strategies and innovation• Improving Operational Efficiencies
• Cost Management
• Resource constraints
• Managing and Overseeing Mobility Eco-System
• Proactive Role for the Business
• Accuracy of Data
• New Challenges for Global Mobility
CHANGE MANAGEMENT
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Managing Management
• Change management: Work for buy-in from multiple channels
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Barriers and Strategies
• Awareness – internal stakeholders/users need to be aware of new technology being used
• Adoption – internal users need to ensure they change their behavior so that they actually use the new technology
• Approval codes
• Policy-related penalties
• Strong and sensible integration/flow with travel booking process
FRAGMENTATION
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Fighting Fragmentation
• “Single Source of Truth”
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Predictive Analytics
• Proactivity vs. Reactivity
• Real-time reporting, targeting specific data points for quick and strategic decisions
• Critical for benchmarking
• Measure/mitigate risks
• Review program and identify areas of improvement
• Enhance budgeting, cost controls and projections
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Analytics
Reports on all aspects of global mobility – case management, compliance, budgeting, and future sponsorship
Report Purpose
Active Cases Monitor the current progress of entire docket, identify action items
Budgeting and Forecasting View current spend based on departments, worksite, manager, etc.
Permanent Residence Sponsorship Track the overall long term strategy based on company sponsorship policy
Country of Birth/Citizenship Quickly identify employees affected by policies based on country
Prevailing Wage vs. Salary Identify trends in prevailing wage changes
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Analytics
• Reports on all aspects of global mobility – case management, compliance, budgeting, and future sponsorship
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Analytics
• Real-time reporting, targeting specific data points for quick and strategic decisions
• Critical for benchmarking
RISK MANAGEMENT
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Reducing Risk
• Evaluate risk tolerance: this differs for each organization!
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Creating an efficient program
• Workflows built around specific business needs
• Incorporate multiple departments in one system
• API Integration – connect information to streamline processes
o Determine which data points are synced across applications
o Ensure information is stored and available where needed
o Trigger alerts based on changes in the data
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Location-Based Compliance and SolutionsPotential location-based compliance issues are being stressed as we emerge from pandemic:
• Tax & Payroll• Immigration• Safety & Health
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Poll – Tell us Your Challenges
Question:
What are some of your current biggest challenges when it comes to immigration?
Answer choices:
• Technology Fragmentation
• Lack of Transparency in Reporting and Analytics
• Change Management Process
• Policy Creation and Development
• All of the above
• Other
TECHNOLOGY SAMPLES
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WRapid™
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User Defined Dashboards
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User Defined Dashboards
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Process Maps and Clear Timelines
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Monitoring and Reporting
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Monitoring and Reporting
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Budgeting
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© 2021 Worldwide ERC®
Stay in touch!
• Charina Garcia• Partner, WR Immigration
• Bobby Bartle• General Counsel, Aires
• Tom Crosby• Director, Tracker Software Technologies
• Michelle Yu• Founder, Aspire Talent
Thank you for attending!
Visit the Worldwide ERC® web site at www.worldwideERC.org, or contact
Worldwide ERC® for more information on these topics. +1.703.842.3400