reimagining our workday an overview of the workday project last updated may 2011
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REIMAGINING OUR WORKDAY
An Overview ofthe Workday Project
Last Updated May 2011
REIMAGINING OUR WORKDAY
Today’s Goals
Today we will:
• Share driving forces leading to the decision to partner with Workday.
• Review some of Workday’s product features.
• Provide an update on the Workday Project.
• Address your questions and comments.
REIMAGINING OUR WORKDAY
Why are we undergoing a major system project? What are the driving forces?
Background Information: Driving Forces
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Data access … Aligned systems … Less transaction time
Background Information: Driving Forces
Today:
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Data access … Aligned systems … Less transaction time
Background Information: Driving Forces
Today:
• Many hands involved – duplication of effort
• Multiple disconnected systems – PeopleSoft, HR Online, Leave Accrual System, Taleo, custom shadow systems, etc.
• Decision makers lacking the information (ex. Salary Improvement Program)
• Costly to operate
Cornell is aboutLearning, Discovery,
Engagement
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Background Information: Driving Forces
1
Data access:Cornell community members have real time information at their desktops to answer their questions.
2
Aligned systems:There is one system for all HR/Payroll activities (hiring, performance reviews, etc.) that “talks” to other Cornell systems (Taleo, Kuali, etc.)
Resources are shifted from administrative/data entry tasks to enhanced support for faculty and staff.
3
Less “transaction” time:
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Why Workday
What is different about Workday?
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What is Workday
Workday at a Glance
• Founded by Dave Duffield ’62, MBA ’64 and Aneel Bhusri
• Provide web-based Software-as-a- Service (SaaS) solutions for HR, Payroll and Finance systems
• A “next generation” provider with:o 194 Customers (Georgetown University, first higher
education customer as of July 2010)
o 522 Employees
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One HR/Payroll system to be integrated with Kuali, Taleo and variousother Cornellsystems (including other existingPeopleSoft applications)
Why Workday
Source: Workday
Data access … Aligned systems … Less transaction time
1
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Workday Key Features: HRMS/Payroll Applications
Data access … Aligned systems … Less transaction time
Designed for,accessible bya variety of users (via web/mobile)
2
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Workday Key Features: HR/Payroll Applications
Data access … Aligned systems … Less transaction time
4
Accessible,real-timereports/data
3
Workflow enabled (routing of info)
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Data access … Aligned systems … Less transaction time
Why Workday – Driving Forces
Tomorrow:
Systems talking to each other
Systems talking to each other
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Why Workday
What is Software-as-a-Service? What are the benefits of Software-as-a-Service?
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Why Workday– SaaS Value
Source: Wikipedia
What is SaaS?Software as a service (SaaS), sometimes referred to as ‘cloud technology’ is:
Software that is deployed over the internet and/or run behind a firewall on a local area network or personal computer;
A provider of licenses to an application, through a subscription or a "pay-as-you-go" model.
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Why Workday– SaaS Value
Source: Business Case document presented to ITCG (Aug 2010)
Projected Lower Total Cost of Ownership
$0.5
$1.3$1.5
$0.0
$0.5
$1.0
$1.5
$2.0
Mill
ions
Avg. Annual Cost
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Background Information: Why Workday– SaaS Value
New Product Releases – The Pace of Innovation (SaaS)
1 2 3 4 5 6 7 8 9 10 11 1312
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The Project
How and when will Workday be rolled out? How will campus be involved?
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The Project Structure
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The Project Structure
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The Project: Initial Planning Timeline*DRAFT Deployment Plan Under Review
Design Stage
Deploy
Plan Stage
TentativeGo-Live
Checkpoints
Build
Test StageWe are here
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What we’ve done– Attended HCM, Benefits, Payroll Training– Conducted business design workshops to determine steps & roles for HR
processes/configuring the system – Established initial integrations list & design– Shared overview presentations to groups on campus– Sent Cornell data to Workday for our first data load into Workday– Data validation review of our first Workday Cornell environment– Configuration testing of our first Workday Cornell environment
What we’re doing to complete the Design Stage– Facilitate campus involvement via feedback session/demo of our first Workday
Cornell environment (examine initial design of steps & roles)
Design Stage DeployPlan Build Test
Project Update: Deployment Team
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What we’ve done– Gathered inventory of “pain points” from HR and business leaders– Created “parking lot” of items generated from prototype development sessions– Prioritized according to design and configuration planning deadlines– Established broaden campus team– Identify issues requiring steering committee or sr. management review
What we’re doing to complete the Design Stage– Resolve deployment critical issues first– Establish system governance to review and approve post deployment
optimization
Design Stage DeployPlan Build Test
Project Update: Business Optimization
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What we’ve done– Shared initial feedback on Position Management– Reviewed Job Requisition features, shared initial feedback
What we’re doing to complete the Design Stage and on-going– Position Budgets and Commitment Accounting (integration with Kuali)– Job Requisitions– Multiple Jobs– iPEDs– Union Tracking
Design Stage DeployPlan Build Test
Project Update: Strategic Advisory
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Resources to Learn More
1. View the project website (http://www.hr.cornell.edu/wip/index.cfm)2. Access short 5 minute demonstrations on the Workday website. Below
are specific videos that may be of interest:
Employee Experience Product Preview Manager Experience Product Preview Contextual Reporting Business Process Framework Performance Meets the Bottom Line Compensation Demo
A full listing of demos is available at www.workday.com
3. Email the project email box with your specific comments, suggestions, questions and concerns: [email protected].