Banner Finance User Guide

Release 8.4December 2009

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Contains confidential and proprietary information of SunGard and its subsidiaries. Use of these materials is limited to SunGard Higher Education licensees, and is subject to the terms and conditions of one or more written license agreements between SunGard Higher Education and the licensee in question.

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Revision History Log

Publication Date SummaryDecember 2009 New version that supports Banner Finance 8.4 software.

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Contents

Banner Finance 8.4User Guide

Chapter 1 System Overview

Banner Finance System Flow Diagram . . . . . . . . . . . . . . . . . . . . .1-2

Major Features of Banner Finance . . . . . . . . . . . . . . . . . . . . . . . .1-2

Module Descriptions . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .1-4

General Ledger . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .1-4

Finance Operations . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .1-4

Stores Inventory. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .1-4

Purchasing and Procurement . . . . . . . . . . . . . . . . . . . . . . . . . . . .1-5

Accounts Payable . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .1-5

Budget and Position Control . . . . . . . . . . . . . . . . . . . . . . . . . . . .1-5

Fixed Assets . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .1-6

Cost Accounting . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .1-6

Endowment Management. . . . . . . . . . . . . . . . . . . . . . . . . . . . . .1-6

Accounts Receivable . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .1-7

Research Accounting . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .1-7

Procedures. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .1-7

Forms. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .1-7

Process Flows . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .1-8

General Ledger . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .1-8

Stores Inventory . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .1-9

Purchasing and Procurement . . . . . . . . . . . . . . . . . . . . . . . . . . . .1-10

Accounts Payable . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .1-11

Budget and Position Control . . . . . . . . . . . . . . . . . . . . . . . . . . . .1-12

Fixed Assets . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .1-13

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Contents

Cost Accounting . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .1-14

Endowment Management . . . . . . . . . . . . . . . . . . . . . . . . . . . . .1-15

Accounts Receivable . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .1-16

Research Accounting . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .1-17

Chapter 2 Processing

Security . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .2-1

Oracle Security . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .2-1

Banner Security . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .2-2

Banner Finance System Security . . . . . . . . . . . . . . . . . . . . . . . . . .2-3

General Ledger . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .2-11

Elements of the FOAPAL String. . . . . . . . . . . . . . . . . . . . . . . . . . .2-11

Recommended Order for Chart of Accounts Setup . . . . . . . . . . . . . . . . .2-12

Creating a Chart of Accounts Record . . . . . . . . . . . . . . . . . . . . . . . .2-13

Alternatives for Cash Accounts and Bank Funds . . . . . . . . . . . . . . . . . .2-15

Cash Accounts In Foreign Currency . . . . . . . . . . . . . . . . . . . . . . . .2-17

Budget Entries Only to Pool Accounts . . . . . . . . . . . . . . . . . . . . . . .2-17

Multiple Fund Balance Processing . . . . . . . . . . . . . . . . . . . . . . . . .2-18

General Ledger Consolidated Postings. . . . . . . . . . . . . . . . . . . . . . .2-20

General Ledger Summary Postings . . . . . . . . . . . . . . . . . . . . . . . .2-21

Transaction Interface Process (FGRTRNI) . . . . . . . . . . . . . . . . . . . . .2-23

Available Balance Process . . . . . . . . . . . . . . . . . . . . . . . . . . . . .2-26

Effective Date Processing. . . . . . . . . . . . . . . . . . . . . . . . . . . . . .2-32

Pro-Rata Cost Allocation . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .2-33

Governmental Accounting Standards Board (GASB) Reports Processing . .2-39

GASB 35 Reports . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .2-39

GASB 34 Reports . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .2-40

GASB Extract Process (FGPGEXT) . . . . . . . . . . . . . . . . . . . . . . . .2-40

GASB Reclassification Entry Form (FGARCLE) . . . . . . . . . . . . . . . . . .2-41

Transaction Reclassification Query Form (FGIRCLE) . . . . . . . . . . . . . . .2-42

GASB Parameter Form (FGAGASB) . . . . . . . . . . . . . . . . . . . . . . . .2-42

Changing Attribute Types and Values. . . . . . . . . . . . . . . . . . . . . . . .2-44

Associating FOAPAL Elements to Attributes . . . . . . . . . . . . . . . . . . . .2-45

Setting up Program / Account Codes . . . . . . . . . . . . . . . . . . . . . . . .2-46

iv Banner Finance 8.4 December 2009User GuideContents

Setting up GASB 35 Public Institution Business-type Activity Statements . . . . .2-46

Setting up GASB 34 Governmental Funds Statements . . . . . . . . . . . . . . .2-48

Setting up GASB 34 Government Wide Statements . . . . . . . . . . . . . . . .2-50

Producing GASB Reports . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .2-52

General Accounting Transactions . . . . . . . . . . . . . . . . . . . . . . . .2-54

Creating a Journal Voucher Entry Transaction . . . . . . . . . . . . . . . . . . .2-54

Automatic Journal Voucher Process . . . . . . . . . . . . . . . . . . . . . . . .2-57

Rule Code Balancing Methods . . . . . . . . . . . . . . . . . . . . . . . . . . .2-59

Processing a Cash Receipt From a Vendor. . . . . . . . . . . . . . . . . . . . .2-60

Defaulting Feature in General Accounting Transaction Forms . . . . . . . . . . .2-64

Redefaulting FOAPAL Elements . . . . . . . . . . . . . . . . . .