release features cash v2017 - mentorbs.com v2017.1 new features.pdf · 3.1.1 cf29000560 - new merge...

Last Updated: Wednesday, 27 September 2017 © Mentor Business Systems LTD

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Release Features

CASH v2017.1 Document issue history

Date Issue

30/11/2016 22/03/2017 27/09/2017

Draft 1.0 C J M Farrar V2017.1.1.8 C J M Farrar V2017.1.4.28 C J M Farrar


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Table of Contents

1 General ................................................................................................ 4

1.1 Multi Window Support ................................................................................. 4

1.1.1 CF29004241 - Single CASH, Multiple Displays ........................................................ 4 1.1.2 CF29004254 - Multiple CASH Programs, single license .......................................... 5

2 Company Logo ................................................................................... 6

2.1 CF29004036 – Company Logo from Company Configuration .................. 6

3 Presales ............................................................................................... 7

3.1 Sales Enquiries ............................................................................................ 7

3.1.1 CF29000560 - New Merge fields in Estimate Template ........................................... 7

3.1.2 CF29004168 - Customer Order Field ......................................................................... 7 3.1.3 CF29004174 – Sales Enquiry Status – Date filter ..................................................... 7

4 Estimating ........................................................................................... 8

4.1 CF29004408 Preferred Supplier Code (Cash V2017.1.4.12) ....................... 8

5 Job Costing ......................................................................................... 9

5.1 Jobs .............................................................................................................. 9

5.1.1 CF29003342 – Copy Invoice / Credit button available within Job Costing ............ 9

5.1.2 CF29003786 – Retrospectively link an Invoice to a Job Costing ........................... 9

6 Sites ................................................................................................... 10

6.1 Site Details .................................................................................................. 10

6.1.1 Site Charges ............................................................................................................. 10

6.1.1.1 CF29004195 – Supplier Field within Site Charges .......................................... 10 6.1.2 Site Systems ARC Tab ............................................................................................. 10

6.1.2.1 CF29004234 – Commissioned Date Checked with User ................................. 10

7 Service & Maintenance .................................................................... 11

7.1 Call Logging ............................................................................................... 11

7.1.1 CF29003850 – Option to make the priority & response hours persistent when changing call types ............................................................................................................... 11

7.2 Call Reports ................................................................................................ 11

7.2.1 CF29004204 – Engineer Area available in Completed Calls by Engineer ............ 11

8 OnCall ................................................................................................ 12

8.1 Android & Windows Phone ....................................................................... 12

8.1.1 CF29003713 – Cash Logged Remarks included in OOH Calls ............................. 12 8.1.2 CF29004248 – Added support for multiple map software ..................................... 12 8.1.3 CF29004215 – Maximum Spend at Time Of Service .............................................. 12

9 Invoicing ............................................................................................ 13

9.1 Renewal Invoicing ...................................................................................... 13

9.2 Chargeable Call Invoicing ......................................................................... 13

9.2.1 CF29004098 – Customer Ref included on the Preview Report ............................. 13

9.3 Sage 200 ..................................................................................................... 14

9.3.1 SAGE 200 2016 ......................................................................................................... 14 9.3.2 CF29004402 – Analysis Code 1 populated by Customer Branch ......................... 14

9.4 Other Accounts Pckage ............................................................................. 15


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9.4.1 XERO Ledger Interface ............................................................................................ 15

9.4.2 CF29004184 – Xero CSV Ledger Extract ................................................................ 15

10 Purchase Orders ............................................................................ 16

10.1 CF29004343 - Default Purchase Order Attachments ............................ 16

11 Purchase Invoices ......................................................................... 17

11.1 CF29004377 – Ledger Cost Centre added to the PI Form..................... 17

12 Bug Fixes ........................................................................................ 18


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1 General

1.1 Multi Window Support

1.1.1 CF29004241 - Single CASH, Multiple Displays

CASH supports multiple displays, within the same program and by enabling this you are able to move CASH forms ‘outside’ the traditional CASH main form. By doing this it is possible to have, for example, your Call Grid on one monitor and Scheduler on another, the two forms are independent and can be selected from the Windows taskbar as separate entities. To enable this facility navigate to; System Admin => User Setup => Personalisation

Check ‘Enabled’ under Multi-display support to enable this feature.


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1.1.2 CF29004254 - Multiple CASH Programs, single license

It is possible to run multiple instances of CASH, on the same machine (or session) without incurring additional CASH licenses. This makes it possible to have two completely separate CASH programs (for example, one displaying a Calls Grid and one displaying a Scheduler) running on the same machine, or session, but only using one CASH and Advantage license. To open a new CASH window navigate to: File => New

Limitations The ‘Single License, multiple CASH application’ only applies to Remote Server users. When running with a Local Server an additional license will be utilised for each open CASH window.


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2 Company Logo

2.1 CF29004036 – Company Logo from Company Configuration

The company logo from within Company Configuration is available within the following reports;

Purchase Returns

Direct Debit Advance Notice

Fire Certificates

Invoice

Purchase Order

Nacoss Certificate This extends the existing Engineer Report functionality and the logo can be added in the same way.


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3 Presales

3.1 Sales Enquiries

3.1.1 CF29000560 - New Merge fields in Estimate Template

The following merge fields have been made available to any Estimate template that has been merged from within a Sales Enquiry;

CustomerName CustomerAddress1 CustomerAddress2 CustomerAddress3 CustomerAddress4 CustomerPostcode CustomerContactName CustomerEmailAddress CustomerTelephoneNo CustomerFaxNo

To use them, just create Named Cells in excel using the names described exactly as above.

3.1.2 CF29004168 - Customer Order Field

The Customer Order Field on the Status tab of a Sales Enquiry has been extended to 50 Characters.

3.1.3 CF29004174 – Sales Enquiry Status – Date filter

The user filter within the Sales Enquiry grid includes the option to include dates within the status filter;


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4 Estimating

4.1 CF29004408 Preferred Supplier Code (Cash V2017.1.4.12)

The preferred supplier code is now available to products added to any of the supplied Estimate Worksheets. As with other fields, it is possible to control the addition of this field and its location through the Macro configuration.


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5 Job Costing

5.1 Jobs

5.1.1 CF29003342 – Copy Invoice / Credit button available within Job Costing

The copy Invoice / Credit not functionality is available within Job Costing;

5.1.2 CF29003786 – Retrospectively link an Invoice to a Job Costing

An invoice can be linked to job costing once it has been raised, it can also be un-linked from the Job Costing. You can only link to a Job Costing if the Invoice has a Site associated with it.


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6 Sites

6.1 Site Details

6.1.1 Site Charges

6.1.1.1 CF29004195 – Supplier Field within Site Charges

A supplied field with selection is provided within the ‘Sub Contract’ area of the Special tab of a Site Charge making it possible to query the specific Sub Contractor relating to the Site Charge.

6.1.2 Site Systems ARC Tab

6.1.2.1 CF29004234 – Commissioned Date Checked with User

A date field and User selection is provided within the Site Systems ARC Tab making it possible to record when the details on the tab have been checked, and by who.


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7 Service & Maintenance

7.1 Call Logging

7.1.1 CF29003850 – Option to make the priority & response hours persistent when changing call types

An option is available within CASH 20** Configuration to enable the feature;

Once enabled the Response Priority & Hours will be retained when changing between call types with the exception of Corrective Calls as these are always re-calculated from the Site System.

7.2 Call Reports

7.2.1 CF29004204 – Engineer Area available in Completed Calls by Engineer

A filter is available within the ‘Engineer Technician Completed Calls for Charging’ report of Engineer Area.


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8 OnCall

8.1 Android & Windows Phone

8.1.1 CF29003713 – Cash Logged Remarks included in OOH Calls

When logging OOH calls on the engineer device, any ‘Directions to Site’ and corrective ‘Call Remarks’ are included with the call details retrieved from the office.

8.1.2 CF29004248 – Added support for multiple map software

OnCall will prompt you to use a different mapping software (if installed), eg. Waze when navigating to a job.

8.1.3 CF29004215 – Maximum Spend at Time Of Service

CASH provides a field within the Site => Admin 3 tab;

If a value is entered in this field then that value will be displayed on the ‘Job’ tab within OnCall on the Engineer’s mobile device for all calls logged for that site. This makes it easy to communicate to an Engineer a ‘Spend Limit’ for a particular site.


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9 Invoicing

9.1 Renewal Invoicing

9.2 Chargeable Call Invoicing

9.2.1 CF29004098 – Customer Ref included on the Preview Report

The Customer Ref field is included on the Chargeable Call Extract Report.


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9.3 Sage 200

9.3.1 SAGE 200 2016

CASH Fully Supports Sage 200 2016.

9.3.2 CF29004402 – Analysis Code 1 populated by Customer Branch

The Analysis Code 1 field in Sage 200 can be populated by the Branch Code of a CASH Customer by enabling the feature in Company Configuration;


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9.4 Other Accounts Pckage

9.4.1 XERO Ledger Interface

9.4.2 CF29004184 – Xero CSV Ledger Extract

A CSV export is provided formatted to suit the Xero Accounts software for Sales Invoices only. To enable the interface;

- Navigate to ‘System Admin => Company Codes => Company Configuration’ - Select the ‘Ledgers => Sales => Page 1’ tab - Select ‘XE Xero’ from the list within ‘Ledger Type’

Running ‘Invoicing => Ledger Extract’ will now produce a CSV file formatted as per the standard Xero Sales Ledger import example below; *ContactName,EmailAddress,POAddressLine1,POAddressLine2,POAddressLine3,POAddressLine4,POCity,PORegion,POPostalCode,POCountry,*InvoiceNumber,Reference,*InvoiceDate,*DueDate,Total,InventoryItemCode,*Description,*Quantity,*UnitAmount,Discount,*AccountCode,*TaxType,TaxAmount,TrackingName1,TrackingOption1,TrackingName2,TrackingOption2,Currency,BrandingTheme Limitations Please note that only Sales Ledger entries are supported. The CSV is created within ‘CASH Dir\Export\XeroInvoices.csv’ The VAT Type in the csv file is derived from the Description of the VAT Code in CASH and must match exactly the description in Xero.


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10 Purchase Orders

10.1 CF29004343 - Default Purchase Order Attachments

A facility is provided whereby it is possible to automatically attach a collection of files to an emailed Purchase Order. To enable the feature navigate to ‘System Admin => Company Codes => Company Configuration => Purchases’;

All files contained in the selected directory will now be included as attachments with all emailed Purchase Orders. Please note that this only applies to email Purchase Orders and will not affect any printed Purchase Orders.


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11 Purchase Invoices

11.1 CF29004377 – Ledger Cost Centre added to the PI Form

A fields is available within the PI form for a user to manually enter a Ledger Cost Centre code when interfacing with Sage 200 using Cost Centre Update method D and not raising the PI from a PO.


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12 Bug Fixes

Reference Number

Bug Details Reported In Version

Fixed In Version

CF29002212 Modified the ARC Signal input form to use the System Description from the Site, rather than from the Reference Code.

2015.3.2 2017.1

CF29002474 Modified the Renewal Schedule Invoice Preview report to display the Rate as a percentage rather than a currency

2013.1.0 2017.1

CF29002672 Fixed an issue when adding a product to a purchase order when sorted by code and all products is selected. You no longer receive the ‘column not found’ error.

2013.1.5 2017.1

CF29002964 Fixed an issue with Purchase Invoices where adding a Miscellaneous product used the sell price rather than the cost price

2014.1 2017.1

CF29003936 Fixed an issue with the Purchase Invoice Grid where, if ‘SuperSearched’ on supplier name and access violation would be created when opening a record.

2015.3.2 2017.1

CF29004147 Fixed an issue with sites where the details remained ‘editable’ when viewing call warnings – this led to a series of Access Violations

2016.3.1 2017.1

CF29004093 Fixed an issue with ‘View OnCall Warnings & Rejections’ where closing the form would cause an Access Violation if no Emap engineers were enabled.

2016.3.1 2017.1

CF29003085 Modified an error message in False Alarm management to reflect ‘Genuine Alarms’ as opposed to ‘General Alarms’.

2014.2.1 2017.1

CF29003067 Modified the menu protection, restricting a user’s access to Call Logging also restricts their access to Log a Quick Call, preventing them from accessing call history etc. through the quick call facility,

2014.1.2 2017.1

CF29002924 Fixed an issue with the ‘Renumber Site’ option where a user could enter an invalid SiteID with spaces and apostrophes

2014.1 2017.1

CF29004152 When opening a Site from a locked Sales Enquiry, the Site is now editable.

2016.3.1 2017.1

CF29003838 Fixed an issue within Job Costing where you may see a ‘code is not indexed’ error when auto invoicing and the Direct Costs are sorted in something other than Code order

2015.3.2 2017.1


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CF29004060 Fixed the folder selection in the following CSV Mailshot Extracts; Sites, Keyholders and Customers.

2016.3.1 2017.1

CF29004129 Modified Call Logging – it is no longer possible to add charges / equipment to completed calls.

2016.2.1 2017.1

CF29002544 Modified the Invoice Grid to use ‘Server Side’ filters resulting in a significant performance increase

2016.2.1 2017.1

CF29002582 Modified the ‘Copy User’ facility to include all new fields 2016.3.1 2017.1

CF29003763 Fixed the issue with logging a quick call where the site may be deleted if the call is cancelled having been logged from a filtered site list

2015.2.4 2017.1

CF29003814 Fixed the Purchase Order user defined filter so that the ‘On Order’ option is retained

2015.3.2 2017.1

CF29003858 Fixed the Job Costing Company Number allocation in Multi-Company System Link environments

2016.3.1 2017.1

CF29003743 Modified User Protection so that preventing a user accessing the PO menu option will also prevent that user accessing PO’s from within a Supplier

2015.3.2 2017.1

CF29003861 CASH now correctly prints the selected number of copies of Purchase Returns

2015.3.2 2017.1

CF29003112 Fixed an issue when printing letters from within a call when the template was a *.doc* (ie .docx) but saved to the cabinet as an unknown file type. The file extension is now retained.

2014.2.1 2017.1

CF29003891 Prevented CASH from deleting Call Attachments on changing the Call Type IF the Call Action has been started.

2015.3.2 2017.1

CF29004117 Fixed an Issue when importing an Estimate into Job Costing and the Direct Costs had been sorted by anything other than ‘Code’ – you no longer receive ‘Code’ is not a valid integer.

2016.2.1 2017.1

CF29003941 CASH now displays a scroll bar in the System Selection window when logging a call.

2016.2.1 2017.1

CF29004161 Fixed a memory leak when importing an Estimate into Job Costing

2016.3.1 2017.1

CF29002691 Fixed an issue with the chargeable call schedule extract where, in Multi-Company System Link environments the charge line may not appear

2013.1 2017.1


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CF29003914 Fixed a recurrent issue with Call Logging where you may receive a ‘Schedule No is not indexed’ error when logging a manual PM call

2016.3 2017.1

CF29003942 Fixed the ‘stock availability’ function within Job Costing, it now selects the correct Job Costing stock location

2015.3.2 2017.1

CF29004180 Fixed the Job Costing stock location display in the main form and product issue where the location description was not being shown.

2016.3 2017.1

CF29004170 Modified the alert message when posting PI’s to Sage to include the Company Number

2016.3 2017.1

CF29002862 Fixed an issue when posting Purchase Invoices with Foreign Currency where you would receive a ‘Can’t post with no exchange rate’ error

2013.2.2 2017.1

CF29003087 Prevented CASH Suppliers from Overwriting the default VAT Code in Sage by providing a VAT code selection in CASH

2014.1.1 2017.1

CF29004190 Fixed an issue within Call Actions where the time on site calculation would reflect the (not displayed) seconds, resulting in a display of 29mins where 30 should be displayed.

2016.3 2017.1

CF29004139 Within the HHF interface, replace the ‘ampersand’ with ‘%26’ in the string parameters when building up the URL

2016.3 2017.1

CF29004202 Fixed an issue with the Sage 200 interface where errors and debug information may be inaccurate/missing in the dialogs.

2016.3 2016.3

CF29004185 Fixed the assignment of the Engineering Area when a call is re-assigned.

2016.3 2017.1

CF29003068 Fixed an issue with High Security where it was still possible to open a call from ‘Last call for site’ or ‘Customer Ref’ from within the call grid, with ‘edit call’ disabled.

2016.3 2017.1

CF29004002 Fixed the Purchase Invoice/Credit interface report where Purchase Credits were being listed as Purchase Invoices on the report only.

2016.1.2 2017.1

CF29002999 Fixed the issue where CASH was not allocating a department to PO’s raised from Calls (not call actions) when the department allocation method was option C or F.

2014.1 2017.1

CF29004198 Fixed an issue where CASH failed to set the department on a PO raised from a call if the number of characters used for the System Department was greater than the number specified in Company Config.

2016.3 2017.1


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CF29004149 Fixed an issue with Sites where the ‘Select a different site’ button was enabled, even after a change had been made to the site.

2017.1 2017.1

CF29004132 Fixed an issue where CASH was checking for an invoice paid status in the primary sage data, as opposed to the ‘renewals to’ sage data.

2016.3 2017.1

CF29004134 Fixed a potential issue where CASH may display the incorrect customer against a site

2016.3 2017.1

CF29004220 Modified Call Logging to prevent a Call remaining as ‘assigned’ once an ‘Unassigned’ further action had been created

2016.3 2017.1

CF29004239 Modified the caption within ‘Company Configuration => Ledgers => Purchase => Purchase Ledger Details Method’ to read ‘E) Use Purchase Invoice Number (Sage 200 only).

2016.3 2017.1

CF29004169 Fixed the CASH Maintenance Mode administrator to ensure it works when used in conjunction with the Audit Trail module

2016.3.1 2017.1

CF29004259 Fixed the ‘Engineer Technician Completed Calls For Charging’ report to display the correct Service Contract

2016.3.1 2017.1

CF29004211 Modified High Security to ensure that a user cannot edit calls opened through the ‘last call for a site’ option within the call grid,

2016.3.1 2017.1

CF29004212 Fixed an issue with Job Costing & Sales Enquiries where a Locked Sales Enquiry (Travelling sales) could be opened and edited from within a Job Costing

2016.3.1 2017.1

CF29002519 Modified the Call Listing Report to ensure that it includes the ‘Show Awaiting Only’ filter correctly

2013.1.1 2017.1

CF29003290 Fixed an issue within call logging when trying to clear a job costing number from the analysis tab – you no longer receive an error and the number is cleared

2015.1.1 2017.1

CF29003572 Fixed an issue when creating a site from a sales enquiry and the Customer Name was displaying as ‘Blank’ in the selection

2016.3 2017.1

CF29003651 Fixed an issue with the PM Preview Report where the Panel Type field may display an incorrect description

2016.3 2017.1

CF29003990 Modified the Product Import & Product Addition to prevent the import/addition of ‘Carriage Returns’ resulting in a code with MJ appended.

2016.1.2 2017.1


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CF29004255 Modified the ‘Engineer Performance by Day’ KPI within Insight to count the Engineer from the Call Action as opposed to the Call

2016.3 2017.1

CF29004262 Fixed an issue with the Completed Call By Engineer/Technician report where changing the Call type description could cause the report to wrongly include C/P/I (etc) calls as Other

2016.3 2017.1

CF29004272 Fixed an issue with Call Logging where the ‘Clear Selected Job Costing Number’ option was disabled if the call had been opened from the ‘Goto Call Number’ option in the main form.

2016.3 2017.1

CF29002907 Modified the Purchase Orders to ensure the ‘Invoice’ tab remains editable after receiving a PO preventing the user from having to re-open the PO.

2013.2.2 2017.1

CF29002443 Modified the Engineer Reference Code to prevent a user from entering a ‘Carriage Return’ in the Network ID field

2012.4.2 2017.1

CF29004095 Fixed an issue with the Archive Extract where you may receive a ‘Can’t access Calls & Call Actions’ message when running the routine

2016.2.1 2017.1

CF29004252 Added the Site Charge ‘Refresh Lease Info’ button to High Security

2016.2 2017.1

CF29004268 Modified Emap to ensure the correct operation of the view ‘Booked On’ engineer filter

2016.3 2017.1

CF29004270 Modified Emap to ensure the correct application of colours following a map refresh

2016.3 2017.1

CF29004181 Modified Emap to increase the maximum number of calls displayed

2016.3 2017.1

CF29001833 Changed the caption when importing an Estimate into Job Costing, it now correctly displays ‘Updating Estimate’

2016.3 2017.1

CF29003558 Fixed an issue when performing a bulk transfer, the stock at location form now refreshes on completion of the transfer ensuring the correct figures are displayed

2015.2.2 2017.1


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Cf29004205 Fixed an issue with Emap where it may export all calls to map from a Call Grid with no calls displayed

2016.3 2017.1

Android OnCall 2017.1.1 (Release Build 3)

CF29003329 Fixed an issue where, when logging an OOH Call, the details may be lost when rotating the device

2014.1 2017.1

CF29004235 Fixed an issue with Android 7.1 where you could no longer attach files or take photographs

2016.3 2017.1

Android 7 Support 2017.1

CASH 2017.1.1 (Build 8)

CF29004037 Change the field caption ‘classification’ to ‘Grade’ throughout CASH.

2017.1 2017.1

CF29004300 When adding products to a Job Costing and entering the code manually, then using tab to select the product, CASH incorrectly prompts the user to transfer the stock from the selected location

2017.1 2017.1

CF29004312 Fixed an issue where it was possible to add products (tab method) that don’t exist in the product table

2017.1 2017.1

CF29004306 Reverted issue number CF29003067 to prevent the possibility of Call Logging User Restrictions being applied inadvertently.

2017.1 2017.1


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CASH 2017.1.2 (Build 7)

CF29004321 Sage 200 – Modified the ledger update to correctly validate the nominal / CC / Dept combination in Sage.

2016.3 2017.1

CF29004344 Modified the ‘Outstanding and Complete Maintenance Calls For Engineer’ KPI within Insight to stack the bars vertically as opposed to super imposing them to prevent the displayed number from overlapping.

2016.3 2017.1


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CASH 2017.1.4 (Build 2)

CF29003087 Fixed an Issue with the Sage update for suppliers, CASH now passes the default VAT code specified against the supplier in CASH as opposed to defaulting to T1, if the Supplier is VAT Exempt CASH now uses the code specified in Company Configuration

2014.1 2017.2

CF29002691`

Fixed an issue with the Schedule Invoice Renewal extract where a charge code may not be added to the invoice if using the ‘Multi Company System Link’ facility

2017.1 2017.1

CF29004353 Fixed an issue with the Invoice CSV Import facility where it would fail to import invoices with attachments for multiple companies

2017.1 2017.1

CF29004353 Modified the Invoice CSV Import facility to derive the Invoice Line VAT Code from the Customer (if set).

2017.1 2017.1

CF29004405 Fixed an issue with the Renewal Invoice Extract where CASH would appear to set the Charge Date to be the Period Start Date if using Weekly invoicing and billing in arrears

2017.1 2017.1

CF29004330 CASH Multi Window Support Prevented CASH from opening new forms on the primary monitor, forms are now opened on the source monitor. PO’s opened from sub forms now open in front of the sub form. Fixed the issue with not being able to email an individual invoice due to a ‘cannot focus on a disabled…..’ error When using the key combination shortcut to open new forms, they now snap to full/half screen if required Modified the Sales Enquiry Selection to always open in front of other forms

2017.1 2017.1


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CASH 2017.1.4 (Build 12)

CF29004428 Introduced performance modification to the Scheduler 2017.1 2017.1

CF29004446 Fixed an issue with MCS where it may encounter an Access Violation and the Docket may not be attached to the email

2017.1 2017.1

CASH 2017.1.4 (Build 13-16)

CF29004463 Modifications to the XERO interface (Customer No in Reference, Line QTY = 1, Negate Unit Value and VAT for Credits)

2017.1 2017.1

CASH 2017.1.4 (Build 18)

CF29004493 Fixed an issue with the Chargeable Calls Schedule Extract with calls that have varying Engineer Reports assigned to the Actions.

2017.1 2017.1

CASH 2017.1.4 (Build 24)

CF29004511 Modified the diary to prevent slow loading when the data contains multiple (1000+) unassigned entries

2017.1 2017.1.4.24


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CASH 2017.1.4 (Build 28)

CF29004545 Fixed an issue where you received an Access Violation when closing a call with multiple actions and when saving the dockets to the cabinet

2017.1 2017.1.4.28

CF29004543 Fixed an issue where the Renewal Invoice Extract preview was displaying a wider range than selected for weekly invoices.

2017.1 2017.1.4.28

release features cash v2017 - mentorbs.com v2017.1 new features.pdf · 3.1.1 cf29000560 - new merge...

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