release notes medtech32 version 20.11 build 4341€¦ · hepatitis a child hepatitis b dlk (hep b...
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© Copyright Medtech Limited Page 1 of 27
Release Notes
Medtech32
Version 20.11 Build 4341
(June 2014)
IMPORTANT NOTE
Medtech recommends that all Medtech upgrades and database back-up and restore processes are performed by a Medtech Certified Engineer or your Practice Technician. For a list of
Medtech Certified Engineers please visit the Medtech Global Website: www.medtechglobal.com
These Release Notes contain important information for all Medtech Users. Please ensure that they are circulated amongst all your staff. We suggest that these notes
are filed safely for future reference.
© Copyright Medtech Limited Page 2 of 27
For further information on these new features, or any other queries regarding the changes in this release, please contact Medtech Support as follows:
Via the Medtech32 application [Help ► Contact Support]
By email to [email protected]
By fax to 0800 MEDTECH (633 832)
By phone on 0800 2 MEDTECH (633 832)
Table of Contents
Overview .................................................................................................................. 3 Immunisation Schedule Changes July 2014 ......................................................... 3
New 2014 Immunisation Schedules ................................................................................... 4 New 2014 Rotavirus Vaccine Details ................................................................................. 6 Pneumococcal Vaccine Changes ...................................................................................... 9 Pre/Post Splenectomy Vaccination Updates .....................................................................10 Overdue Timeframe Changes for 4 Year Old Vaccinations ...............................................11 New Eligible & No Claims Vaccines ..................................................................................12 HPV Vaccinations for Males & Other HPV Vaccine Changes ...........................................15 Immunisation Reporting ....................................................................................................16 Immunisation Merge Fields ...............................................................................................18 Outbox Document Wizard .................................................................................................18 Provider Inbox - Vaccine Update Messages .....................................................................18 NIR Message Transfer Utility ............................................................................................18 PHO Clinical Event Export Utility ......................................................................................18
Extension of GMS Claiming .................................................................................. 19 GMS Claim Changes ........................................................................................................19
Medtech Fax Solution ........................................................................................... 22 Enhancements & Issues Resolved for GP2GP .................................................... 22
GP2GP File Size Increase ................................................................................................22 GP2GP Issues Resolved ..................................................................................................22
Extension of List of Health Practitioners ............................................................. 23 Prescribing Enhancements .................................................................................. 24
Frequent Dispense replaces Close Control.......................................................................24 Staff Affiliation Code now printed on Prescription .............................................................24
Resolved Issues .................................................................................................... 26 ENIGMA Advanced Form Issue Resolved ....................................................................26 Query Builder – Query Store .........................................................................................26 Outbox – Merge symbol ................................................................................................26 Prescription Printing Enhancements .............................................................................26
© Copyright Medtech Limited Page 3 of 27
Overview This document describes the changes to Medtech32 since the last publicly released build, namely Version 20.10 Build 4299. If you choose to install this upgrade (Version 20.11 Build 4341) over an earlier version (from Version 20.6 Build 3697 onwards), you need to consult the release notes of all intermediate releases, in order to be aware of the changes made subsequent to the version you were running before this upgrade.
Immunisation Schedule Changes July 2014
The Childhood Immunisation Schedule routinely requires updating as new vaccines and disease
threats develop. The changes outlined in these Release Notes have been implemented to meet the
requirements of the latest schedule update for 1st July 2014.
The changes implemented to Medtech32 for the 1st July 2014 immunisation schedule update are as
follows:
Childhood Immunisation Schedule Updates
S.No Vaccine Details Changes Introduced in Medtech32
1 Rotavirus
New vaccines introduced as part of 6 weeks, 3 months & 5
months immunisation schedule for 2014
New Catch Up schedules have been introduced for 2014 based
on specific schedule rules for Rotavirus
2 PCV13
Since PCV13 will replace the generic PCV task, new vaccines
have been introduced as part of 6 weeks, 3 months, 5 months &
15 months 2014 Immunisation schedule.
New Catch Up schedules and new Pneumococcal schedules
have been introduced for 2014, these include the new PCV13
tasks instead of generic PCV.
3 4 Years Old Immunisation
Schedule - MMR &
DTAP-IPV
For the 4 year old vaccination schedule, the overdue period has
been shortened from six months to one month.
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New Standard Vaccines Available for Adults and Other Eligible Patients
S.No New Vaccines Changes Introduced in Medtech32
1
Varicella
Meningococcal A,C,Y & W-135 (for
eligible patients not on the
Pneumococcal Programme)
Meningococcal C
Hepatitis A adult
Hepatitis A child
Hepatitis B DLK (Hep B Dialysis)
MMR
New Eligible Vaccines introduced in Medtech32 for
Varicella, MenACYW-135, MenC, HepA Adult,
HepA Child, HepB DLK & MMR, these vaccines
can be given for eligible & high risk patients.
Same vaccines have been introduced in MT32
separately as No Claims vaccines, these can be
entered for patients who are not eligible to receive
funded vaccines.
2 HPV Vaccination for Males
HPV vaccines can be given to eligible patients
irrespective of their gender.
New HPV no claims vaccine introduced for
entering non funded HPV vaccines.
New 2014 Immunisation Schedules SetupRecall/ScreeningImmunisation Schedule
The following new schedules have been added to Medtech32 for the 2014 Immunisation Schedule
changes:
New Schedules Schedule Details
Childhood Immunisation Schedule Childhood Immunisation Schedule 2014
Catch-Up Schedules
Std CU 12-15 wks 1st dose 2014
Std CU 16 wks-6 mths 1st dose 2014
Std CU 7-11 mths + 1w 1st dose 2014
Std CU 12-23 mths 1st dose 2014
Std Cu 24-44 mths 1st dose 2014
Std CU 45-59 mths 1st dose 2014
Std CU 5-7 yrs 1st dose 2014
Std CU 7 yrs+ 1st dose 2014
Hep B Schedules Baby of HepB Positive Mother 2014
Pneumococcal Schedules
Pneum Schedule (6W to 6M) 2014
Pneum schedule (7M to 11M) 2014
Pneum schedule (12M to 21M) 2014
Pneum schedule (22M to 47M) 2014
Pneum schedule (48M to 59M) 2014
Pneum schedule (5 to16Y) 2014
Pneum 1 prev PCV(2 to 5Y) 2014
Pneum 2 prev PCV(2 to 5Y) 2014
Pneum 3 prev PCV(2 to 5Y) 2014
Pneum 4 prev PCV (2 to 5Y) 2014
Pneum 1 prev 23PPV (2 to 5Y) 2014
Pre/Post Splenectomy Schedules Pneum Pre/Post Splen 12m-15m 2014
Pneum Pre/Post Splen 16m-18y 2014
New „Eligible‟ & „No Claim‟ Vaccine Varicella vaccine, Eligible
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Schedules Varicella vaccine, No- Claim
Meningococcal C vaccine, Eligible
Meningococcal C vaccine, No- Claim
Hepatitis A Adult vaccine, Eligible
Hepatitis A Adult vaccine, No-Claim
Hepatitis A Child vaccine, Eligible
Hepatitis A Child vaccine, No-Claim
Hepatitis B DLK vaccine, Eligible
Hepatitis B DLK vaccine, No-Claim
MenACYW-135 vaccine, Eligible
MenACYW-135 vaccine, No- Claim
HPV Quadrivalent No-Claim
MMR Adult Eligible
MMR Adult No Claim
These schedules will replace the current 2011 Immunisation Schedules and will be available for
selection under the Immunisations Schedule tab in the Immunisations module.
© Copyright Medtech Limited Page 6 of 27
New 2014 Rotavirus Vaccine Details ModuleImmunisations
New Rotavirus vaccines have been added under Childhood Immunisation Schedules for 6 weeks, 3
months and 5 months.
Medtech32 Vaccine Codes
Rotavirus Vaccine Names
ROTA1 Rotavirus penta, 6w
ROTA2 Rotavirus penta, 3m
ROTA3 Rotavirus penta, 5m
The Rotavirus vaccine tasks cannot be scheduled for a patient if the patient is older than 15 weeks, due to
this the standard catch-up schedule for 3-6 months has been split into two schedules for 2014:-
Std CU 12-15 Weeks 1st Dose 2014 (includes Rotavirus)
Std CU 16 wks-6 mths 1st Dose 2014 (Does not Include Rotavirus)
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Rest of the catch up schedules starting from 16 weeks won‟t have Rotavirus vaccine tasks as this is not
required after 15 weeks‟ time line.
The course of the 3 Rotavirus vaccinations should be completed before a patient is 8 months old.
If there are uncompleted Rotavirus vaccine tasks after the patient turns 8 months old then these vaccine
tasks will be automatically updated with an Outcome of „Closed Not Required‟ and the Note field will contain
the text „Auto Added‟ so that the practice is aware that the Medtech32 application inserted the record.
The Rotavirus vaccine that has been updated with the Outcome of „Closed Not Required‟ will still remain on
the Patient Recall List as other vaccinations under the same group will still be due for administering at the
same time.
New Services and Subsidies have been created for the new Rotavirus vaccines available for 2014
Immunisation Schedules.
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IMPORTANT NOTE
From 1st July 2014, children under 15 weeks of age will be eligible for their first Rotavirus vaccine
dose. However some of these children will still be on the 2011 Immunisation schedule in Medtech32.
In this scenario, once you have run the Medtech32 build with the 2014 Immunisation Schedule
changes, it would be prudent to manually convert all children born in the 15 weeks before 1st July
2014 to the 2014 Immunisation Schedule.
This will enable Rotavirus vaccine details to be entered against these eligible children.
Please Note that Ministry of Health has specified that RotaTeq is the funded Rotavirus vaccine (see
Immunisation Handbook 2014) and there will be no valid alternatives given for these vaccines.
Please use the new Rotavirus Vaccines created in Medtech32 to enter details of the RotaTeq vaccine
and not the un-funded Rotarix vaccine.
© Copyright Medtech Limited Page 9 of 27
Pneumococcal Vaccine Changes ModuleImmunisations
The Generic PCV vaccination that is used as a placeholder for the PCV vaccination in the 2011
Immunisation schedule has been replaced with PCV13 vaccination in all Childhood and Catch-Up
Immunisation schedules for 2014.
New Pneumococcal 2014 Immunisation Schedules including new Pre/Post Splenectomy schedules
have been created as part of the 2014 Immunisation changes.
The new PCV13 vaccinations created for 2014 schedule will have PCV7 & PCV10 vaccines as valid
alternatives that can be given.
The PCV7 and PCV10 vaccinations will only allow the Outcomes of Given, Given Overseas, and
Given Elsewhere to be selected.
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Pre/Post Splenectomy Vaccination Updates ModuleImmunisations
The Pre/Post Splenectomy vaccination schedules have been updated with addition of two new
schedules – Pneum Pre/Post Splen 12 m-15m 2014 & Pneum Pre/Post Splen 16m-18y 2014.
The remaining valid Pre/Post Splenectomy schedules have all been listed together under the newly
added schedules for 2014.
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Overdue Timeframe Changes for 4 Year Old Vaccinations SetupRecall/ScreeningVaccine Group
The overdue timeframe for Childhood Immunisation 4 year old vaccination tasks have been reduced
from 6 months to 1 month.
The 4 year old vaccinations are:-
DTaP-IPV
MMR
The default „Late After‟ time period for all vaccines coming under the „4-5Y Prior School 2014‟ & „4-5Y
Prior School 2011‟ vaccine groups have been changed from 6 months to 1 month (4 weeks).
Due to this the 4 year old vaccinations will display in Red font (overdue) in 4 weeks‟ time period
instead of the usual 6 months period.
© Copyright Medtech Limited Page 12 of 27
New Eligible & No Claims Vaccines ModuleImmunisations
Eligible & No Claims Vaccine Schedules
New „Eligible‟ and „No Claims‟ vaccines have been introduced in Medtech32, these vaccines can be
given by selecting the respective vaccine schedules available under the „Schedule Selection‟ tab of
the „Immunisation Status‟ screen.
For all the new vaccine schedules for Eligible Vaccines and No Claims Vaccines, maximum of two
doses can be given to eligible, high risk and non funded patients.
Due to this, selection of any of the available new schedules will list two vaccine tasks to be given to
patients under the „Immunisation Schedule‟ tab.
The new „Eligible‟ and „No Claims‟ vaccines will have all the outcomes available for a vaccine except the Alternate Given (AG) outcome.
© Copyright Medtech Limited Page 13 of 27
Eligible Vaccines
The new „Eligible‟ vaccines can be administered to High Risk patients and other Eligible patients.
These vaccine details will be sent to NIR irrespective of the patient‟s age if the NIR status is „Opt On‟.
New services and subsidies have been created to enable claims to be sent for these funded vaccines.
Medtech32 Vaccine Codes
Eligible Vaccine Names
VAR1 Varicella Eligible-1
VAR2 Varicella Eligible -2
MENC1 MenCCV, Eligible-1
MENC2 MenCCV, Eligible-2
HEPAA1 Hep A, Adult, Eligible-1
HEPAA2 Hep A, Adult, Eligible-2
HEPAC1 Hep A, Child, Eligible-1
HEPAC2 Hep A, Child, Eligible-2
HEPBD1 Hep B, DLK, Eligible-1
HEPBD2 Hep B, DLK, Eligible-2
MENAE1 MenACYW-135, Eligible-1
MENAE2 MenACYW-135, Eligible-2
MMRE1 MMR Adult, Eligible-1
MMRE2 MMR Adult, Eligible-2
The new „Eligible‟ MenACYW-135 vaccine can be used to enter vaccine details administered to eligible and
high risk patients as part of Non-Pneumococcal Programme. Similarly MMR Adult Eligible vaccines can be
entered for administering MMR vaccines to eligible adults.
No Claims Vaccines Another set of similar vaccines have been introduced in Medtech32 separately as No Claims
vaccines, these can be entered for patients who are not eligible to receive funded vaccines.
No Claims vaccine details will not be sent to NIR, and these vaccines cannot be claimed so there are
no subsidies created, although new services have been created to enable billing the patients directly
for administering these vaccines.
Medtech32 Vaccine Codes
No Claims Vaccine Names
VAR1 Varicella No-claim-1
VAR2 Varicella No-claim -2
MENC1 MenCCV No-Claim-1
MENC2 MenCCV No-Claim-2
HEPAA1 Hep A, Adult, No-Claim-1
HEPAA2 Hep A, Adult, No-Claim-2
HEPAC1 Hep A, Child, No-Claim-1
HEPAC2 Hep A, Child, No-Claim-2
HEPBD1 Hep B, DLK, No-Claim-1
HEPBD2 Hep B, DLK, No-Claim-2
MENAE1 MenACYW-135, No-Claim-1
MENAE2 MenACYW-135, No-Claim-2
MMRE1 MMR Adult, No-Claim-1
MMRE2 MMR Adult, No-Claim-2
It is recommended that to enter MMR vaccine details administered to patients as non-funded
vaccines, the new MMR Adult No Claim vaccines are used, instead of the previous MMR Adult &
MMR misc vaccines that can be entered from the „All Immunisation‟ tab „Single Syringe‟ option.
© Copyright Medtech Limited Page 14 of 27
Sending New Eligible Vaccines to NIR
If the patient‟s NIR Status is „Opt On‟, then all the new „Eligible‟ vaccine details will be sent to NIR,
irrespective of the patient‟s age by bypassing childhood age cohort rules (checks the DOB and NIR GO
Live Date).
While entering the new „Eligible‟ vaccines from the „Immunisation Schedule‟ tab using the single syringe
icon or double syringe icon or by double clicking on the vaccine and if the patients NIR Status is not known
then the “NIR Information” prompt will be displayed asking the options of „Opt On‟, or „Opt Off‟ or „Continue‟.
Similarly if the patient‟s NIR Status is not known and the new „Eligible‟ vaccines are entered from the
All Immunisation‟ tab using the single syringe icon the “NIR Information” prompt will only be displayed if the
specific „Eligible‟ vaccine schedule has been selected under the “Schedule Selection” tab.
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Sending of “Opt Off” Messages based on Childhood Age Cohort Rules
While entering any of the „Eligible‟ vaccine details in Medtech32 and the patient decides to Opt Off
from sending the details to NIR, then the Opt Off message will only be sent if the patient falls within
the childhood age cohort rules (checks the DOB and NIR GO Live Date).
The same rules have been applied to all the Influenza vaccines and the dTap pregnant women vaccines.
This will mean that Opt Off messages will not be sent for all the adults if they are administered any of the
„Eligible‟ vaccines, Influenza & the dTap pregnant women vaccines.
HPV Vaccinations for Males & Other HPV Vaccine Changes ModuleImmunisations
HPV vaccine details administered to an eligible „Male‟ patient can be sent to NIR if the patient‟s NIR
Status is „Opt-On‟, these vaccines can also be sent to Proclaim for subsidy claims.
To enable this, existing HPV Quadrivalent & Bivalent vaccines default Gender has been changed
from „Female‟ to „All‟, although only HPV quadrivalent vaccine details will be sent to NIR irrespective
of the gender.
© Copyright Medtech Limited Page 16 of 27
To enable entry of non-funded HPV vaccine details administered to „Male‟ and „Female‟ patients, new
HPV No Claims vaccines have been created in Medtech32. These vaccine details won‟t be sent to
NIR and Proclaims.
These vaccines can be entered by selecting the “HPV quadrivalent No-Claim‟ schedule from the
„Schedule Selection‟ tab of the „Immunisation status‟ screen.
This will enable listing of 3 HPV quadrivalent vaccine tasks in the „Immunisation Schedule‟ tab
The same vaccines can be entered from the „All Immunisation‟ tab „Single Syringe‟ option as well.
Immunisation Reporting
Medtech32 Immunisation Audit Report
ReportImmunisationsMT32 Imm Audit
The Medtech32 Immunisation Audit Report has been updated to include the new 2014 childhood
Immunisation schedule vaccines.
© Copyright Medtech Limited Page 17 of 27
NIR Immunisation Audit Report
ReportImmunisationsNIR Imm Audit
The NIR Immunisation Audit Report has been updated to include the new 2014 childhood
Immunisation schedule vaccines.
The Report has been updated to include new „Eligible‟ & „No Claims‟ vaccines (Varicella,
Meningococcal C, MenACYW-135, Hepatitis A Adult & Child, Hepatitis B DLK & MMR Adult) and the HPV
No Claims vaccine.
© Copyright Medtech Limited Page 18 of 27
Immunisation Merge Fields SetupIn/OutBoxOutbox Document
All immunisation merge fields have been updated to include the new 2014 Immunisation Schedules
and New Vaccine Codes.
Outbox Document Wizard ModuleOutboxNew Document (Wizard button)
The Immunisations section in the More tab of the Outbox Document Wizard has been updated to
include the New Vaccines Codes for the 2014 Immunisation Schedules.
Provider Inbox - Vaccine Update Messages ModuleInboxProvider Inbox
The Provider Inbox display for Immunisation Update messages has been updated to ensure correct
formatting and display of Vaccine Details for Patients when imported.
NIR Message Transfer Utility UtilitiesNIRNIR Message Transfer Utility
The NIR Message Transfer Utility has been updated to enable the messaging of all new 2014
Immunisation Schedule changes.
PHO Clinical Event Export Utility UtilitiesLinktechPHO Clinical Event
The PHO Clinical Event Export Utility has been updated to enable the messaging of all new 2014
Immunisation Schedule changes.
© Copyright Medtech Limited Page 19 of 27
Extension of GMS Claiming GMS Claim Changes SetupStaffView StaffProvider Tab
The extension of GMS claiming only applies to GMS claims made through the GMS schedule of the
PHO Services Agreement – it does not apply to claims made outside the PHO Services Agreement
through a Section 88 Advice Notice.
GMS claiming is extended to “Health Practitioners” defined as a person who:
is registered under the HPCA with the relevant authority under the Act
holds an APC
is working within their scope of practice
is employed / contracted by a PHO or Contracted Provider of a PHO as part of a General
Practice Team
This means Nurse Practitioners, Registered Nurses and potentially other Health Practitioners working
within a General Practice Team (that holds a B2B agreement with a PHO) may initiate a GMS claim
for a consultation with a casual service user.
A “General Practice Team” is defined as follows:
General Practice Team means a multidisciplinary team whose members have the complementary
knowledge and skills of Medical Practitioners and Nurses, who may include other Practitioners, and
who work together to provide primary health care to improve the health of the Enrolled Population.
Nurse means a Nurse Practitioner, a Registered Nurse, or an Enrolled Nurse.
Practices need to make an application to PHOs/networks for approval of eligible Health Practitioners
to initiate GMS claims.
Once approved, eligible Health Practitioners may claim GMS from 01 July 2014 using the practice
payee number and the PHO agreement number (these numbers must be entered in the Medtech32
Staff Setup Screen).
© Copyright Medtech Limited Page 20 of 27
Medtech has implemented changes to the GMS claim file to identify the Health Practitioner claiming
for the GMS fee for service subsidy, two types of data will be sent in the claim file:-
Type of Practitioner (Doctor, Nurse, Pharmacist)
Practitioner‟s Registration Number.
Since the Affiliation code in the Staff setup will be used to identify the Type of Practitioner claiming for
the GMS subsidy it is imperative that the correct practitioner codes are entered in the Affiliation drop
down.
Provided below is a table with the correct Affiliation codes, please add these in your Staff Setup for
the Health Practitioner at your practice who is eligible to claim for GMS fee for service subsidy.
StaffProvider
TabAffiliation Provider/Practitioner Type
NZMC Doctor/GP
NZNC Nurse
NZPC Pharmacist
If you have added different Affiliation codes under the Affiliation drop down for the providers given in
the table above please inactivate these codes and enter the correct codes from the table.
© Copyright Medtech Limited Page 21 of 27
Please make sure that all staff members at the practice using the old inactivated Affiliation codes are
amended to the correct codes.
Also check that the Health Practitioner allowed to claim for the GMS fee for service subsidy is setup
as Service Provider and/or Income Provider under the Staff Setup screen. This will enable the
practitioner‟s name to be selected as Service Provider or Income Provider under the Invoicing screen
while invoicing for a GMS service.
IMPORTANT NOTE
If you require additional information on the extension of GMS, we have also included on our website
under version 20.11 an information document courtesy of General Practice New Zealand for your
reference.
© Copyright Medtech Limited Page 22 of 27
Medtech Fax Solution Practices having Windows 7 and above were not able to use the FaxTech utility for Faxing
requirements, this issue has been resolved by providing a new Medtech Faxing Solution which relies
on the Microsoft Windows Fax and Scan application.
A separate installer will be provided to practices to enable using the Medtech Fax solution, this
installer has to be run on the designated Fax server at the practice. The installer and related
documents can be found by following instructions below
Location of Medtech Fax solution
1. Visit our website at www.medtechglobal.com.
2. Select “New Zealand” in the region drop down (top right hand side of the window). 3. Select menu, Support Medtech32 Downloads. The New Zealand Medtech32
Downloads page will be displayed. 4. Locate the upgrade called Medtech32 Fax solution (June 2014) in the list.
Enhancements & Issues Resolved for GP2GP
GP2GP File Size Increase ToolsPatientGP2GP Patient Record Export
The maximum file size for messages that can be sent via Healthlink has been increased from 5 MB to
20 MB. To cater to this increase in file size, changes have been implemented in Medtech32 to allow
GP2GP file sizes greater than 5 MB and upto 20 MB to be exported and imported.
GP2GP Issues Resolved
Previously if a GP2GP Export process was carried out an entry was created under the
Messages Lodged Screen and Provider Inbox screen before the whole export process was
completed, if the export process was cancelled in between the entries created remained as it
is and never got deleted or removed.
This issue has been resolved now and if an export process is cancelled in between, the entries created under Messages Lodged and Provider Inbox will be removed.
While performing GP2GP Export process for a Medication that has a Classification linked with it, an error message was being displayed in the Patient Outbox stating “Error while Validating Drug Issue”. This issue is now resolved.
In Messages Lodged screen the “Rejected” messages were being displayed as
“Acknowledged” messages. This issue has now been resolved and “Rejected” messages are
being displayed correctly.
An additional column has been added under the Messages Lodged screen to display the Reason for the Rejected messages.
© Copyright Medtech Limited Page 23 of 27
Extension of List of Health Practitioners
Changes have been made to extend the list of providers that are now deemed “Health Practitioners”
to differentiate between different types of Health Practitioners for Service Utilisation Reporting and
other types of Service Reporting changes coming up in the future.
The “Health Practitioners” will be identified by the Affiliation Codes entered in the Staff Setup screen.
Valid Affiliation codes are listed below. If you have added different Affiliation codes under the
Affiliation drop down for the providers given in the table below please inactivate these codes and
enter the correct codes from the table.
Please make sure that all staff members at the practice using the old inactivated affiliation codes are
amended to the correct codes.
StaffProvider
TabAffiliation Provider/Practitioner Type
NZMC Doctor/GP
NZNC Nurse
NZPB Physiotherapist
NZWC Midwife
NZOB Optometrist
DCNZ Dentist
NZDB Dietician
NZOT Occupational_Therapist
NZCA Chiropractor
NZPC Pharmacist
MSNZ Laboratory_Scientist
OCNZ Osteopath
PSNZ Psychologist
MRTB Radiation_Technologist
PBNZ Podiatrist
© Copyright Medtech Limited Page 24 of 27
Prescribing Enhancements
Frequent Dispense replaces Close Control
Close Control has been renamed as Frequent Dispense and will affect all prescribers. Frequent
Dispense has the same meaning as Close Control however; Frequent Dispense will now be printed
on the prescription rather than CC.
In addition it is no longer required to initial the Frequent Dispense on the prescription to endorse it.
Further details can be found at
http://www.pharmac.govt.nz/2012/06/22/Close%20Control%20changes%20July%20Update%20news%20story.pdf
Staff Affiliation Code now printed on Prescription
Due to the increase of different Healthcare Providers permitted to create Prescriptions the Affiliation
code of the staff member is now printed on the Prescription, rather than NZMC. This value is obtained
from SetupStaffMembersProvider tabAffiliation field.
Accordingly it is important to ensure the correct Affiliation codes are used as specified within the
“Extension of List of Health Practitioners” section above.
Eg: Nurse practitioners who are allowed to prescribe medications will have their affiliation „NZNC‟
printed on the script.
Important:
The Prescription Template in the Outbox document setup determines the format of the faxed or
emailed copy of the prescription.
The Affiliation in the prescription template is hardcoded as NZMC, this wording must be replaced by
Practices with a new merge symbol [PROV_AFFILIATION] which will populate the Providers
Affiliation code.
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The [PROV_AFFILIATION] merge symbol has been added to the Document/Encounter Provider
Keywords.In addition the term “endorsed close control” must be replaced by “Frequent Dispense
specified”.
The path for this amendment is SetupIn/Out BoxOut Box DocumentSCRIPT
templateDocument Tab
Alternatively if you have not customised this template this can be automatically replaced by running
the following link from our website: „Outbox_Merge_Symbol_for_Affiliation.EXE’
1. Visit our website at www.medtechglobal.com.
2. Select “New Zealand” in the region drop down (top right hand side of the window). 3. Select menu, Support Medtech32 Downloads. The New Zealand Medtech32
Downloads page will be displayed. 4. Locate the download under „Outbox_Merge_Symbol_for_Affiliation.EXE‟ under „Medtech32
Version 20.11 Build 4334 (June 2014)‟
Before running the patch
After running the patch
Note: The existing customised outbox template for „SCRIPT‟ will be overwritten by a new one as shown in this above screenshot after running this patch. If you have customised the template and wish to retain it, do not run this patch and simply add the merge symbol and „Frequent Dispense Specified‟ manually in the outbox template
© Copyright Medtech Limited Page 26 of 27
Resolved Issues
ENIGMA Advanced Form Issue Resolved Previously there were issues with the write back of screening terms to Medtech32 application while
using Enigma Advanced Forms, if multiple advanced forms were open
This issue has now been resolved by restricting the ability to open multiple Advanced Forms. If more
than one form is opened, an information prompt will be displayed as shown below.
Query Builder – Query Store 1. The vertical scroll bar in the Query store window was not enabled for users when they were
trying to move queries to folders towards end of the list. This issue has now been resolved.
2. When trying to save existing query users had to retype the query name as it was displaying blank. We have now resolved it by displaying the existing query name in the “Save Query” window.
3. When you open the query store window all queries were displaying in the query list level. This is now changed to display at the folder level.
Outbox – Merge symbol When medications are prescribed in the non-granular mode, an issue has been identified with the
merge symbol “FRN_LT_RX_DSFQST” where the dosage is displaying as zero for these medications.
This issue has been resolved.
Prescription Printing Enhancements An enhancement has been made to Printing Prescriptions to ensure medications which have either no
Directions or Mitte are easily identified so they may be corrected.
Currently, only Directions are mandatory, now Mitte has also been included as being necessary
before printing them on a prescription. This is to avoid confusion for the Pharmacy when they
dispense the medication.
If you attempt to print a prescription which contains a medication that does not have either Directions
or Mitte the following popup message will be displayed:
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At this point you have two options:
You can continue to print all medications which are valid and exclude the invalid medications by
selecting Yes
Or you can select No to allow you to correct the medications before printing the prescription.
Regardless of the option you chose the medications with either no Directions or Mitte will be displayed
in italics to allow easy identification.
Simply click on the medication in italics, make corrections and save the changes which will then allow
the medication to be printed on the prescription.