repair and maintenance programme (ramp initiative) department of defence progress update may 2007

National Department of Public WorksRepublic of South Africa


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REPAIR AND MAINTENANCE PROGRAMMEREPAIR AND MAINTENANCE PROGRAMME(RAMP initiative)(RAMP initiative)

DEPARTMENT OF DEFENCEDEPARTMENT OF DEFENCE

Progress update Progress update May 2007May 2007

Compiled by:D R VELDTMAN



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CONTENTCONTENT

RAMP HistoryRAMP History

BackgroundBackground

Priority projects identifiedPriority projects identified

Priority projects progress to datePriority projects progress to date

Achievements to dateAchievements to date

Importance of follow-on’sImportance of follow-on’s

Feedback from base commandersFeedback from base commanders

Photo reportPhoto report



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RAMP HISTORY:RAMP HISTORY:

RAMP is continuing to address the backlog of repair and RAMP is continuing to address the backlog of repair and maintenance required to provide User Clients with maintenance required to provide User Clients with effective and effective and efficient facilitiesefficient facilities as to support core functionalities. as to support core functionalities.

It remains an It remains an ever increasing effortever increasing effort to achieve a to achieve a compromise between "technical-economic" and "technical-compromise between "technical-economic" and "technical-financial" considerations financial" considerations ensuring that our facilities are capable of ensuring that our facilities are capable of doing what the users want them to do.doing what the users want them to do.



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BACKGROUND

RAMP 1 – Investigation August 2001 (28 Status Quo’s)Value of work: 28 Bases/facilities identified by the DOD

Emergency Repair R41 millionRepair R575 millionMaintenance (3 years) R264 million

R880 million

Investigation was paid for by DOD corporate budget.

Briefing to the Minister of Defence – Oct 2001.

Briefing to the Minister of Defence – February 2002



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BACKGROUND

RAMP 2 – Investigation April 2002 (41 Status Quo’s)Value of work: 41 Bases/facilities identified by the DOD

Emergency Repair R 12 millionRepair R 790 millionMaintenance (3 years) R 324 million

R1 126 million

Investigation was paid for by SA Army.

Meeting DG of NDPW and Sec Def – May 2002.



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BACKGROUND

RAMP 3 – Investigation October 2003 (17 Status Quo’s – Thaba Tshwane)Value of work: 17 Bases/ facilities identified by the DOD

Emergency Repair R 385 millionRepair R 633 millionMaintenance (3 years) R 327 million

R1 345 million

Briefing meeting with Minister of Defence – May 2004.



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MEETING DG OF NDPW AND SEC DEF – MAY 2002

DG of NDPW accepted responsibility to budget for maintenance backlog.

It was agreed that NDPW would request additional funds in order to address the maintenance backlog.

It was agreed that the three ministers (NDPW, DOD and Fin) should be requested to meet in order to make additional funds available to address the maintenance backlog.



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R310 million were made available to start repair and maintenance work on priority projects that were identified from a list of projects compiled in September 2004 by the Department of Defence.

39 Bases were identified as priority projects but with the limited funds made available, only 5 of these bases were selected as highest priority.

On 5 May 2006 confirmation was received from PWD that more funds were made available for RAMP projects on the priority list and another 12 priority projects should be incorporated in the RAMP.

Funds allocated were indicated as follows:

R10 million for year 2005, R50 million for year 2006 R330 million for year 2007 and R480 million for year 2008

In February 2007 five(5) additional projects were added and additional funds for 2009 was indicated as R480 million.

PRIORITY PROJECTS



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First 5 bases (initiated May 2005)

19 Contracts identified

8 Contracts tendered

2 Contractors appointed

12 Consulting firms appointed

R68.231 Expenditure to date

PRIORITY PROJECTS: PROGRESS TO DATE



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PRIORITY PROJECTS:PROGRESS TO DATE

PRETORIA: 1 MILITARY HOSPITAL: REPAIR AND 36 MONTH MAINTENANCE OF: (3 CONTRACTS)

WCS PROJECTSITE

HAND OVER

CONSULTANTCONTRACT AWARDED

Estimated contract amount incl VAT

Estimated consultant fees

incl VAT

042452Mechanical and Electrical infrastructure 1-Nov-06 Stewardt Scott YES R 108,889,292.22 R 13,583,664.55

042453Structural infrastructure and wet services 1-Nov-06 Stewardt Scott YES R 86,458,181.82 R 9,328,028.23

045177 Civil Infrastructure and fencing 1-Jul-07 MMA/ Vela VKE JV Tender stage R 16,253,613.78 R 2,322,352.94

R 211,601,087.82 R 25,234,045.71TOTAL INCL VAT EXCL CPA



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WATERKLOOF AIR FORCE BASE: REPAIR AND 36 MONTH MAINTENANCE OF: (6 CONTRACTS)

WCS PROJECTSITE

HAND OVER




incl VAT

042450 Mechanical infrastructure 1-Jul-07EG Africa Consulting Eng Tender stage R 20,609,608.25 R 2,525,776.89

045178 Electrical infrastructure (1) 1-Jul-07EG Africa Consulting Eng Tender stage R 57,588,582.00 R 6,589,895.68

045179 Electrical infrastructure (2) 1-Jul-07JH System Engineers Tender stage R 29,667,814.68 R 3,419,765.72

045195 Security Installation 1-Jul-07JH System Engineers Tender stage R 13,781,448.60 R 1,639,965.27

045180Mechanical, Electrical and wet services for Messes 1-Aug-07

JH System Engineers NO R 26,138,898.98 R 4,446,573.56

042451Building structural work, building wet services and civil infrastructure 1-Jul-07 Copad Engineers Tender stage R 35,916,943.74 R 3,349,446.32




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DUNOTTER 35 ENGINEERING SUPPORT REGIMENT: REPAIR AND 36 MONTH MAINTENANCE OF: (3 CONTRACTS)

WCS PROJECTSITE

HAND OVER




incl VAT

042454Mechanical and Electrical infrastructure 1-Sep-07 BMK NO R 1,971,778.54 R333,851.03

042455 Civil Infrastructure and wet services 1-Sep-07 Nyeleti Consulting NO R 20,303,618.88 R2,786,276.02

045181 Building structural work 1-Sep-07 Nyeleti Consulting NO R 30,486,898.59 R3,324,073.52




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WYNBERG: 2 MILITARY HOSPITAL: REPAIR AND 36 MONTH MAINTENANCE OF: (3 CONTRACTS)

WCS PROJECTSITE

HAND OVER




incl VAT

042456 Mechanical infrastructure 15-Nov-07 BMDS NO R 45,174,757.20 R 5,413,510.88

042457Building structural, wet services and civil infrastructure 15-Nov-07 Stewardt Scott NO R 30,054,556.44 R 3,354,337.59

045182 Electrical Infrastructure 15-Nov-07 Stewardt Scott NO R 8,755,075.79 R 1,071,930.75




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MIDDELBURG 4 SAI BATALLION: REPAIR AND 36 MONTH MAINTENANCE OF: (4 CONTRACTS)

WCS PROJECTSITE

HAND OVER




incl VAT

042458Mechanical and Electrical infrastructure 1-Feb-08 Palace Engineering NO R 10,991,528.61 R 1,598,531.15

042459Building structural work and wet services 1-Feb-08 DMV Nelspruit NO R 35,499,325.61 R 4,399,768.15

045183 Civil infrastructure 1-Feb-08 DMV Nelspruit NO R 13,000,000.00 R 1,825,182.61

045184Building structural work and wet services (Base facilities) 1-Feb-08 MPA NO R 45,657,939.20 R 5,536,972.70




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FINANCIAL YEAR FUNDS ALLOCATED EXPENDITURE TO DATE

2005/2006 R10,000,000 R10,249,857

2006/2007 R50,000,000 R51,321,977

2007/2008 R330,000,000 R6,658,846

2008/2009 R480,000,000

2007/2008 R480,000,000

PRIORITY PROJECTS: FUNDS ALLOCATED



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PRIORITY PROJECTS:CASH FLOW UPDATE

CONSTRUCTION FEES CONSTRUCTION FEES CONSTRUCTION FEES CONSTRUCTION FEES

R 10,249,857.33 R 36,588,183.75 R 14,733,792.89 R 310,638,502.95 R 21,970,764.39 R 454,075,178.22 R 31,235,134.96

2 033434

Department of Defence: Thaba Tshwane: 1 Military Hospital: Repair and 36 month maintenance (RAMP) of: R 0.00 R 5,280,103.88 R 36,588,183.75 R 4,649,355.60 R 116,763,477.99 R 7,911,003.26 R 52,369,918.89 R 3,810,141.94

1 038851

Department of Defence: Waterkloof Air Force base: Repair and 36 month maintenance (RAMP) of: R 0.00 R 2,592,969.61 R 0.00 R 3,586,267.34 R 139,427,555.66 R 7,089,935.70 R 31,023,536.57 R 4,537,011.57

3 036113

Department of Defence: Nigel Dunotter: 35 Engineering Support Regiment : Repair and 36 month maintenance (RAMP) of: R 0.00 R 0.00 R 0.00 R 1,745,981.76 R 36,632,425.90 R 1,932,004.55 R 16,485,610.04 R 1,403,264.43

4 033435

Department of Defence: Cape Town: Wynberg: 2 Military Hospital: Repair and 36 month maintenance (RAMP) of: R 0.00 R 958,342.94 R 0.00 R 2,007,814.11 R 8,412,989.59 R 2,549,956.47 R 66,207,535.53 R 2,896,814.62

5 036125

Department of Defence: Middelburg: 4 SAI Batallion: Repair and 36 month maintenance (RAMP) of: R 0.00 R 1,418,440.90 R 0.00 R 2,744,374.08 R 9,402,053.81 R 2,487,864.41 R 79,855,407.64 R 3,584,864.64

6 033642 Simonstown Naval Base 60,340,896.00 2,572,249.96

7 033655 Potchefstroom: School of Artillery 33,222,206.16 1,567,676.57

8 033657 Potchefstroom: 4 Artillery Regiment 29,219,561.71 1,396,471.38

9 033646 Bloemfontein: 1 SAI Battalion 11,647,944.00 693,078.04

10 036116 Kroonstad: School of Engineering 15,360,365.59 814,532.94

11 036117 Bethlehem 2 Field Engineering regement 26,117,186.83 1,302,015.37

12 036127 Phalaborwa: 7 SAI 18,133,745.26 945,575.14

13 033664Kimberley: 10 Air Defence Artillery regiment 14,091,264.00 780,145.57

14 036133 Upington: 8 SAI Batallion - 1,640,943.62

15 036138 Grahamstown: 6 SAI Batallion - 2,075,219.57

16 033649 Bloemfontein: 1 Parachute - 253,836.16

17 033647 Bloemfontein: 44 Parachute - 961,293.44

2005/2006

10,249,857.33 51,321,976.64 332,609,267.34 485,310,313.18

2006/2007 2007/2008 2008/2009

PROJECT DESCRIPTIONWC

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Pri

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AFHQ AND BLENNY COMPLEX: COMPARISON COSTS

COST OF 3 YEAR MAINTENANCE CONTRACTS COMPARED TO COST OF PREVIOUS MAINTENANCE ON INFRASTRUCTURE

R 0

R 50,000

R 100,000

R 150,000

R 200,000

R 250,000

R 300,000

R 350,000

R 400,000

1996/1997 1997/1998 1998/1999 1999/2000 2000/2001 2001/2002 2003/2005(RAMP)

MAINTENANCE PER MONTH

MAINTENANCE PER MONTH

% increase/ decrease

1996/1997 R 236,6831997/1998 R 285,558 20.6%1998/1999 R 315,227 10.4%1999/2000 R 348,966 10.7%2000/2001 R 355,073 1.8%2001/2002 R 355,073 0.0%2003/2005 (RAMP) R 194,580 -45.2%

Pretoria: Air Force HQ and Blenny Complex: HVAC and kitchen equipment

* RAMP contract includes kitchen equipment – not in previous maintenance contracts

RAMP ACHIEVEMENTS



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COMPARISON COSTS

At 1 Military Hospital the maintenance cost of the HVAC system started at R87 683/ month in 2001/2002 (Day-to-day maintenance)

In 2004 the same maintenance on the above is costing R272 324/ month

In 2005, the total maintenance on the hospital is estimated at R2.0 million per month

RAMP contract implemented - November 2006

RAMP maintenance cost to date - a fixed total monthly cost of R694 000 / month after repairs completed.

RAMP ACHIEVEMENTS



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EXPOSING DANGEROUS, INEFFECTIVE AND SERIOUSLY UNDER MAINTAINED INFRASTRUCTURE

Replacing existing incorrect Halon gas with 1301 Halon (Blenny)

UPS to ensure air flow and power supply to under ground buildings

Air quality tests, etc

AFB Makhado: Rehabilitation of the environment due to fuel leak

Jet A1 fuel leaked over a period of 15 years into the sub-soil. The fuel floats on the groundwater and in terms of the Water Act needs to be rehabilitated. It is now estimated that approximately 15 000 m3 has leaked into the sub-soil polluting the groundwater. As an emergency interim measure fuel was bailed from the groundwater after drilling 70 boreholes. To date 500 000 litres of fuel were removed. A contract started in May 05 to drill a further 50 plus boreholes. Thirty boreholes will be equipped with pumps to lower the groundwater level and remove the fuel more effectively. Separators will be used to separate the fuel and water. The fuel will be removed and disposed off by a licensed organization. The water will be used to recharge the area, irrigate an area over the polluted site or used for irrigation purposes . Total rehabilitation cost for three years = R18 million.

RAMP ACHIEVEMENTS



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EXPOSING DANGEROUS, INEFFECTIVE AND SERIOUSLY EXPOSING DANGEROUS, INEFFECTIVE AND SERIOUSLY UNDER MAINTAINED INFRASTRUCTUREUNDER MAINTAINED INFRASTRUCTURE

Makhado and Waterkloof AFB: As the quality of aviation fuel is non-negotiable, the RAMP contract ensured proper operation of the system and therefore more confidence in respect of the quality control of the fuel.

Waterkloof AFB is currently responsible for the handling of the movements of the State President, other VIP’s and visiting Heads of State and therefore strategically of national importance.

RAMP ACHIEVEMENTS



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Prevents fruitless expenditure

Prevents further deterioration of infrastructure

Ensures optimum utilisation of facilities

Cost effective

Delays causes high additional costs to reinstate

Lack of funding due to termination of all previous maintenance

IMPORTANCE OF FOLLOW ON CONTRACTS



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Hoedspruit Air Force Base

“The maintenance contract of the access control system at our depot will be expiring in February 2004. We want to explain to you the impact this system has had on the state of security within the depot sing it came into operation in September 2000. Although the system is mainly an access control system, it has had a significant influence on the decrease of burglaries en theft in general.”

“It is therefore of utmost importance that the contract be maintained” Col. Gareseitse

“We hereby request that this contract be renewed in due time. ……..we would appreciate it if service of this standard to the Depot can be continued” Col. Gareseitse

“In order to ensure that Hoedspruit AFB maintain its primary functions, it is imperative that a RAMP be installed/ re-instated” Mr van Dyk

Kimberley Air Force Base

“It would be highly appreciated if your department can look into the possibility to avail funds to assist this unit in safeguarding the SANDF property effectively in cooperation with the new (follow-on) RAMP contract” Col. Marais

FEEDBACK FROM BASE COMMANDERS



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93 Ammunition depot – Jan Kempdorp

“The Broekskeur system is the only RAMP contract at 93 Ammo depot and has been successfully reinstated from a previous totally non functioning system to a 100% operational installation – operating successfully for the last 5 years under RAMP.

It would be beneficial if the total base could be placed under RAMP as the existing day to day maintenance does not allow for one single contractor and follow-up responsibility.” Col van As

Mariepskop Reporting Post

“The maintenance team on site have done a thorough task of keeping the road in top shape during good and bad weather. ………….we have reliable access to our Radar site.” WO1 Leak




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AFB Makhado

The fire detection system at Makhado forms an integral part of the operational capability of the base. The maintenance contract of this system has expired which leads to the system being totally unserviceable. The unserviceability of the system could lead to devastating consequences of either personnel or property loss……..

The previous project performed a professional service on the system. Lt Erasmus

WATERKLOOF AFB

“It is of concern to me that the possibility of the current maintenance contract on the fuel system may not be renewed. The serviceability of the fuel system is detrimental to the operational status of AFB Waterkloof. The expertise and knowledge in maintaining and repairing the fuel system is not currently available within the SANDF. The maintenance of mechanical equipment such as hydrant valves, PRV’s Thermal relief valves, MOV’s etc. require specialist knowledge not to mention the tank gauging system, fuel level alarms, electrical starters and contracts, PLC, computer control system etc. is beyond the maintenance abilities of Air Force personnel. “ WO1 Britz




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WAYFOWARDWAYFOWARD

Linkage with the CIDB Contractor Development Programme

Broadening the BBBEE participation in RAMP

Massification of the Learnerships and mentorships programe within the RAMP Programme

Marshalling additional funds for RAMP to achieve optimal functional and operational efficiency of the defence portfolio

Review of RAMP Programme

Linking RAMP to EPWP



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BEFORE AND AFTER PHOTOSBEFORE AND AFTER PHOTOS



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……..optimum functionality of state-owned facilities

repair and maintenance programme (ramp initiative) department of defence progress update may 2007

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