report of second way forward review group tullamore court hotel 28 may 2013 report presentation :...
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Report of Second Way Forward Review Group
Tullamore Court Hotel
28 May 2013
Report Presentation : May 2013 1
Report Presentation : May 2013 2
Introduction
Michael Irvine Facilitator/Chairman of Review Committee
Solicitor Practised in Dublin
Former President of Law Society 24 years on Governing Board
Mediator
Final Report has Unanimous Consent of all 16 members of the Root and Branch
Review Committee
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Review Personnel
Convenor/Chairman: Michael Irvine
Review Members: Region A: Sean McHugh
Paul Lyons Region B: Noel Devlin
Roy Stewart Region C: Eddie Fitzgerald
Katherine Keogh Region D: Ger Healey
Ray HeaneyRegion E: Nial Murphy
Frank O’Mahony IRCA: Kevin Barrett
Original Committee:Joe Corcoran, PresidentJames ColemanAngela HenehanDermot QuigleyAnn Stevens (Resigned)
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Report BriefingJAMES COLEMAN• Background• Procedures & Timeline• Representation & Decision-
Making• Sundry Issues• Ownership & Control
ANGELA HENEHAN• Appendix 101/1 –
Structures for Specialist Committees & Other Bodies
• Appendix 101/2 – Membership of Bodies
NIAL MURPHY• Appendix 102 – Roles &
Responsibilities of Bodies • Appendix 103/1 – Standing
Orders • Appendix 103/2 – Election of
President
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6
Report Summary
• Background
• Procedures & Timeline
• Representation & Decision-Making
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7
Report Summary
• Sundry Issues• Youth• Affordability• Communication, Records & Data
• Ownership & Control
• MembersReport Presentation : May 2013
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APPENDIX 101.1 Structures for Specialist Committees & Other Bodies
Major Changes
• Committee agreed that there was not a whole lot wrong with the current system.
• Nomination Procedures documented• Responsibility for Committee Rotas assigned to Committees• Increased Club Representation on MSC and Specialist
Committees• Competitor Representation on All Specialist Committees• Limitations of Continuous tenure for all committees with
Transition Arrangements 2014- 2017
Limitations of Continuous tenure :
All Bodies: • “Rotating” Club Delegates: 2 years (No Change)• All Others Except MSC President, Chairmen & Conveners: 4 Years
(Originally Introduced in Strategic Plan 2000)• MSC President: Maximum 5 years: 4 Years in Office, plus 1 year as
Past President.• Chairmen & Convenors: Max 4 years in addition to previous service • Obligatory “Holiday” Period After leaving• Max 2 terms of office• No Exceptions – Applies to everything within structureShould help to open up the sport for new people and clear the perception of “Closed Shop”
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Transitional Arrangements 2014 - 2017:• By 1 Jan 2017, all existing members of committees with
exception of MSC and Rallies Committee will have stood down• A minimum of one-quarter of those who are effected by the new
rules will retire by 1 January each year from 2014 – 2017. (Rounded down to a minimum of one)
• Achieved by – (a) persons wishing to retire – (b) drawing lots as between the remainderThese arrrangements do not effect rotating club nominations
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• Parent Committee shall be responsible for administration of the rules for sub committees. No difference in Rules
• The MSC shall be responsible in all other cases.
• Club Representatives on the MSC 2014 – – 3 seats filled by election from the existing regional groups – 3 three members by nominations from the clubs from rota
• 2014 Rallies Committee: 3 MSC Nominations instead of Sub Committee Chairs to maintain consistency and to allow some continuity in the transition period. From 2015, the Sub Committee Chairs have the option to sit on the Rallies Committee. The Rallies Committee Chair may nominate another in consultation with the MSC president if required.
Transitional Arrangements 2014 - 2017:
Race CommitteeExisting:• 4 MSC (incl Chair,
Safety & Circuit)
• 5 Club Reps (all involved Clubs)
• 1 Drivers Rep
Total 10
Proposed:• Chair*• 6 Club Reps (incl Mondello)
• 1 Drivers Rep• 1 Tech rep (MSC)• 1 Safety Rep (MSC)• 1 MSC Nomination
Total 11
* (incoming Chairman proposed by the President in consultation with the relevant Committees and outgoing Chairmen for ratification by the MSC)
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Rally CommitteeExisting:• 5 MSC (incl Chair &
Safety)
• 6 Club Reps• 1 TROA
Total 12
Proposed:• Chair*• 6 Club Reps• 1 Competitor Rep• 1 Safety Rep (MSC)• 3 Sub C’tee Chairs
Total 12
* (incoming Chairman proposed by the President in consultation with the relevant Committees and outgoing Chairmen for ratification by the MSC)
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Kart CommitteeExisting• 3 MSC (incl Chair )
Total 3
(Existing is Special Case)
Proposed• Chair*• 2 Club Reps• 1 Competitor Rep• 2 MSC Reps (incl
Safety)
Total 6
* (incoming Chairman proposed by the President in consultation with the relevant Committees and outgoing Chairmen for ratification by the MSC)
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Autocross Sp CommitteeExisting:• 2 MSC (incl Chair &
Safety)
• 4 Club Reps
Total 6
Proposed:• Chair**• 1 Midget Car Rep *• 6 Club Reps split to
represent both Grass/Loose
• 1 Competitor Rep
Total 9
– AG’s by their or SC’s request
• *No Midget Car Comm
• **(incoming Chairman proposed by the President in consultation with the relevant Committees and outgoing Chairmen for ratification by the MSC)
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Trials CommitteeExisting• 3 MSC (incl Chair &
Safety)
• 3 Club Reps
Total 6
Proposed• Chair*• 1 Rep from 4X4 Clubs• 3 Reps from Sporting
Trials Clubs• 1 Competitor Rep
Total 6
– *(incoming Chairman proposed by the President in consultation with the relevant Committees and outgoing Chairmen for ratification by the MSC)
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Autotest Committee
Existing• 2 MSC (incl Chair &
Safety)
• 4 Club Reps
Total 6
Proposed• Chair*• 4 Club Reps• 1 Competitor Rep
Total 6
• *(incoming Chairman proposed by the President in consultation with the relevant Committees and outgoing Chairmen for ratification by the MSC)
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Hillclimb & Sprint CommitteeExisting• 4 MSC (incl Chair &
Safety)
• 3 Club Reps
Total 7
Proposed• Chair*• 4 Club Reps• 1 Safety Rep (MSC)• 1 Competitor Rep
Total 7
• *(incoming Chairman proposed by the President in consultation with the relevant Committees and outgoing Chairmen for ratification by the MSC)
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Rallycross CommitteeExisting• 4 MSC (incl Chair,
Safety & Circuit)
• 2 Club Reps
Total 6
Proposed• Chair*• 2 Club Reps• 1 Safety Rep (MSC)• 1 Circuit Rep• 1 Competitor Rep
Total 6
• *(incoming Chairman proposed by the President in consultation with the relevant Committees and outgoing Chairmen for ratification by the MSC)
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14 Members• Convenor - Appointed by MSC• Autocross Representative• Autotest Representative• Hillclimb/Sprint Representative• Kart Racing Representative• Midget Cars Representative• Race Representative• Rallies Representative• Rallycross Representative• Technical Advisory Group Representative• Trials Representative• MSC Competitor Representative• MSC Marshalls Representative• MSC Rescue Representative
Existing SAG:• 14 MSC:• Convener (C Gunning)• AutoX• Autotest• Hillclimb/Sprint • Kart• Midget• Race• Rally• RallyX • Technical• Trials• Another• Marshals• Rescue
Safety Advisory Group
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14 Members• Conveynor appointed by MSC• 6 MSC Nominations from Licensed Scrutineers• Karting Representative• Rally Representative• Race Representative• Speed Representative• Off Road Representative• Safety Advisory Group Representative• MSC Competitor Representative
5 Members• Members appointed by MSC
Technical Advisory GroupExisting TAG:
7 MSC
Existing RAG:5 MSC
Rules Advisory Group
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Motorsport Commission (MSC)The membership of the MSC shall not normally exceed eighteen members and shall comprise of the following:
• 2 IMF Nominees• President• Immediate Past President of the MSC (where relevant – see below) *• Chairmen of Specialist Committee’s
• Kart Committee• Race Committee• Rallies Committee• Clubman and Speed Group Nominations• Additional Rallies Committee Nomination
• Nominees of the three Advisory Groups.• Safety Advisory Group• Technical Advisory Group• Rules Advisory Group
• 6 Club Representatives
Existing Composition:• 3 RIAC Nominees• 3 IMF Nominees
• Immed. Past President• 3 Regional (Club) Reps• Specialist
Committees/Groups (8)– Kart (1), Race (1), Rally (1),
Speed (1), Clubman (1) – 3 Nominations from Advisory
Groups
Sec IMF
Total 19
Proposed Composition:
• 2 IMF Nominees• President• Vice or Immed. Past President• 6 Regional (Club) Reps• Specialist Committees/Groups
(9)– Kart (1), Race (1), Rally (1+1),
Speed (1), Clubman (1) – 3 Nominations from Advisory
Groups
• Total 18– Sec IMF (non voting)
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Motor Sport Commission (MSC)
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Revisions to 101 Dependant on:
• Increased Club/Competitor Involvement
– availability and committment
• Club making Nominations
• Competitors becoming involved in Committees• Adopting best person for job policy and when
necessary look outside your own club.
• Empowerment of Committees
• Acceptance of RIAC and IMF to MSC Changes
Review Proposed in Three Years to solve any arising
issues.
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Appendix 102
Appendix 103/1Appendix 103/2
Appendix 102
“Roles & Responsibilities”
Existing StructureRIAC
Motorsport Department
Irish Motorsport Federation (IMF)
Motorsport Commission
Rules Advisory Group
Technical Advisory Group
Safety Advisory Group
Competitions Advisory C’tee
Affiliated Motor Clubs
Competition License Holders
Dates Adjudication Committee
Executive Council
Rallies Committee
Race Committee
Kart Committee
Rallycross Committee
Trials Committee
Autocross CommitteeMidget Car Racing
CommitteeHillclimb & Sprint
CommitteeOff-Road Group
National Forestry Sub Committee
National Stages Sub Committee
National Navigation Sub Committee
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Appendix 102“Roles & Responsibilities”
• Not always clearly stated in current “Green Book”• Some requirements/limits from IMF
Proposals now clarify Responsibilities Communication between groups
But Also Detail key changes of responsibility, especially at
upper levels
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RIAC & IMFRIAC hold “Sporting Authority”
• This Authority delegated to IMF (Irish Motorsports Federation Ltd.,) a wholly-owned subsidiary of RIAC
• IMF Constitution has provisions re:•Executive Council,•Motor Sport Commission•Specialist C’tees,
So………..
IMF (RIAC) Consent required for some changes (incl some of App 101)
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Current Role of the Executive Council
• Makes Nominations for SC C’men• Funding Applications• Scholarship Schemes• Report to MSC • Attends to Urgent Sporting Matters (subject to MSC)• 2 Regional Club Representatives added• Has been done – IMF Constitution changed – ratified by
IMF & also at MSC meeting Feb 2012
• BUT………….Report Presentation : May 2013 32
Executive Council to be Abolished
Powers effectively given to MSC
(Although IMF will remain in ultimate charge)
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MSC(MOTOR SPORT COMMISSION)
Effectively In charge subject only to IMF Constitution
(Major Financial decisions)
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Specialist Committees
• Empowerment of Committees
• Clarification of Roles
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Advisory Groups
• Formal Voice at Specialist Committee level
• Clarification of Roles
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More to do……….
• CAC/Communication
• Roles and Responsiblities of Rally Sub-Committees
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Appendix 102
“Roles & Responsibilities”
Appendix 103/1
Standing Orders
Appendix 103/2
Election of MSC President
Appendix 102
Appendix 103/1Appendix 103/2
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• Questions• Suggestions
• Feedback
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Please state yourName and Club or
Committee
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• What to do next?
• Clubs to return their YES/NO decision by
Friday, 21 June 2013
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