Journal of East Asian Libraries Journal of East Asian Libraries

Volume 1997 Number 112 Article 15

6-1-1997

Report of the NCC Open Meeting Report of the NCC Open Meeting

Dorothy D. Gregor

Follow this and additional works at: https://scholarsarchive.byu.edu/jeal

BYU ScholarsArchive Citation BYU ScholarsArchive Citation Gregor, Dorothy D. (1997) "Report of the NCC Open Meeting," Journal of East Asian Libraries: Vol. 1997 : No. 112 , Article 15. Available at: https://scholarsarchive.byu.edu/jeal/vol1997/iss112/15

This Report is brought to you for free and open access by the Journals at BYU ScholarsArchive. It has been accepted for inclusion in Journal of East Asian Libraries by an authorized editor of BYU ScholarsArchive. For more information, please contact scholarsarchive@byu.edu, ellen_amatangelo@byu.edu.

REPORT NCC OPEN MEETING

association asian studieschicago march 12 1997

10 am 12 noon

chair karl kahler welcomed attendees open meeting encouraged participationdiscussions announced NCC subcommittee members attendees

suggestions know whom talk reminded audience NCC nowbeginning sixth year outlined history activities

multi volume set subcommittee

hideyuki morimoto chair MVS subcommittee reviewed worksubcommittee 9697 MVSWS project discussed issues arising worksubcommittee 9697 project used same guidelines previous year including setsceased serial titles excluding backfillsbackfilesbackfiles current serials subcommitteeagreement including them point system developed order rank applicationsincluding penalties institutions met requirement cataloging previouslyawarded sets timely fashion subcommittee did meet face face discussions

used emaile mail do rankings

issues next years project should NCC receive funding 1 should backfilesbackfillsbackfiles currentserials included support floor broadening scope

project 2 current guidelines call excluding titles held three librariessupport restricting support titles held fewer libraries 3 should

minimum cost raised 100000 yen 200000 yen 4 should print materialsincluded project 5 should non japanese imprints japanese studies titles includedeg titles published korea 6 desire include canadian librariesNCC seeking funding order expand project include canadian libraries 7 shouldspecial consideration given particular subject areas 8 should project changed

general acquisition project support library acquisition budgets suggested9798 subcommittee formed immediately order begin addressing these issues

irninms

kristina K troost gave following report behalf izumi koide three weekstraining sponsored japan foundation

training program senior japanese studies librariansreport NCC meeting chicago

izumi koide librarian international house japanmarch 10 1997

60

dear colleagues gathered NCC meeting

many you hear reports US participants CEAL committeejapanese materials I1 like report briefly training program

organizers side

outline program

training program senior japanese studies librarians jointly sponsored japanfoundation national diet library NDL cooperation national centerscience information systems NACSIS international house japan held threeweeks february 17 march 7 tokyo eleven participants invited join program

eight countries australia brazil china france germany great britain italyunited states them stayed international house NDL provided transportation

training sites during first two weeks following sessions held

1 NDL

japanese academic publications overseas japanese studies libraries cataloging japanesebooks creation japan MARC government documents statistics preservationclassical materials japanese reference books books japan foreign languages digitalinformation electronic library service NDL acquisition japanese publicationsnetworking activities overseas japanese studies libraries LC japan documentation center

tokyo acquisition facility international service NDL NACSIS NACSISNACSIS CAT NACSIS IR

2 hitachi system plaza shinsunaShinsuna arranged japan library association publisherthejtheaBISCJBISCJ

third week devoted visits following institutions national archivesdiplomatic record office national institute japanese literature japan sciencetechnology corporation JICST library institute dissemination researchgovernment data mita media center ofkeiokeiokelo university

B networking sharing major feature program

program characterized networking sharing experiences thesecharacteristics worked both organization well practice program I1

like mention three aspects here

first joint program four organizations formed planning committeejapan foundation NDL NACSIS I house them come different typesbackgrounds JF governmental foundation NDL branch legislature NACSISministerial background I house private organization I1 think first program

cooperative nature particularly joint sponsorship JF NDL

61

realized members planning committee supported fourorganizations each provided what good JF provided funds administrativework including carrying cumbersome invitation procedures NDL greatly contributedterms classrooms lecturers study materials resources necessary trainingNACSIS provided facilities staff NACSIS part training I house helped

coordination program particularly conveying needs japanese studieslibrarians team work produced desirable outcome

secondly networking sharing very important keys organizing programindispensable participants eleven trainees eight countries

varying backgrounds diverse expertise japanese studies librarianship diversityexpertise various things helped mutual learning between trainees these terms USparticipants contributed greatly participants many ways I1 deeply appreciateNCCs selection efforts trainees serious active professionals facingvarious difficulties dealing japanese information resources providing informationservice japan struggling them often local environment without colleaguesnow found colleagues friends willing share various experiences expertise

dealing japanese materials local environment

thirdly networking sharing occurred among trainees betweentrainees japanese librarians gave lectures andor chances attend varioussessions receptions during program japanese librarians learned activitiesservices overseas japanese studies involved environments difficulties facingthem needs trainees got acquainted real experts japanese informationresources japan made contacts future

C language ability focal point discussion reviewing program

working language used during training japanese determined consideringfollowing practicalities 1 japanese common language among japanese studies

librarians multinational setting 2 using japanese working language expands availabilitylecturers very important point kind special program broadens choicesvisits 3 information japan japanese much direct ample both quality

quantity information japan gained through filter translationmtranslationtranslationstranslationinterpretationinterpretationwhat japanese studies librarians require two nonnativenon native speakers japanese

trainees commanded language well enough participate discussionslectures good command japanese sometimes made I1 suppose lecturers forget

nonnativenon native speakers may caused difficulties trainees lecturersspoke too fast talked unclearly example trainees committee members discussed

language issue agreed importance distribution written outlinesmaterials supplement lectures order facilitate understanding

D conclusion

program went well actually much better planning committee expected

62

success confirmed need training brought confidence four organizationscommittee each reservations beginning unfamiliarity

environments japanese studies librarians working anotherprogram next fiscal year I1 believe although nothing concrete decided yet through organizing

program I1 learned networking greatly facilitates our professional workmakes what seems very difficult impossible possible NCC excellent network

various parties dealing japanese library resources US including librariansscholars administrators I1 hope your activities see successes future

training program described koidesboides report NCC chair director sachienoguchi CEAL representative formed ad hoc selection committee assistedprogram selecting two US participants admitted program rather lateplanning very short time frame NCC using emaile mail communications requested briefapplications statements interest indicating how applicant share trainingexperience colleagues US japan foundation required two years experience

ten year future career NCC looked geographic representation orderfacilitate sharing information robert britt UU washington law school yasukomakino columbia university selected reported experience meeting

CEAL japanese materials committee NCC director reported NCC submittedgrant application center global partnership support sending five librarianstraining NACSIS NDL followupfollow workshops librarians end usersreturn outcome grant application should known shortly

NCC director led discussion kind offellowshipantemshipfellowshipfellowshiphihinternshipinternship programuseful recruiting japanese studies students our field although support

both training MLSNLS graduates japanese studies training japanese studies graduateslibrary school group seemed favor training japanese studies graduates library school

providing years internship library

quite different suggestion made karl lo10 thought successfulmaking field attractive people provide award eg 20000 someonealready working field provide opportunity develop specialization rarebooks computer expertise

japan foundation library support Advisadvisoryoly013 subcommittee

hisami konishi springer chair subcommittee reported review applicationsjapan foundation library grants completed berkeley january 9 1997 kristina K

troost subcommittee member outlined ways libraries support conceptbuilding national collections required successful application 1 building strong nichecollections eg popular culture 2 providing outreach users beyond applying campus3 building existing strengths 4 consortium building

63

newspaper project

NCC director reported small grant requested explore developmentnewspaper finding aid web results application should known time june

JACIJACjacl japanese art catalog project

yasuko matsudo chair JAC task force gave update JAC projectintroduced reiko yoshimura cataloger freer gallery art responsible cataloging

materials japan provided project 300 catalogs catalogedRLINRUN already number catalogs requested use

JACjachIII111illili

NCC director outlined reciprocal project NCC encourage museumsgalleries organizations held exhibitions produced catalogs depositthem art catalog library japan depository library here USattendees asked provide names institutions individuals might helpful

project

AAUARL japanese journal access project

kickoffkick off meeting project held washington DC ARL headquartersmarch 28 twenty four ARL libraries signed participants develop comprehensiveapproach improving access japanese jjournalsournalsjournals maintained US collections developways access materials japan

final announcements

chair kahler concluded meeting announcement kristina kade troostnext NCC chair three year term begin january 1998 dr troost encouragedattendees speak directly openly NCC organizationresponsive needs japanese studies community US

dorothy D gregor director ncoNCQNCC

64