report of the second meeting of the arctic data committee
TRANSCRIPT
Report of the Second Meeting of the Arctic Data Committee
(In Conjunction with the Second Polar Data Forum)
University of Waterloo
Waterloo, Ontario, Canada
26-27 October 2015
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Report of the Second Meeting of the Arctic Data Committee
MeetingDetails
Meeting:SecondMeetingoftheArcticDataCommittee
Date:Time:08:30–17:0026October,08:30–11:3027October2015
Location:MultiPurposeRoomA,FedHall,UniversityofWaterloo,Waterloo,Ontario,Canada
Attending:
RuthDuerr(USA)JulieFriddell,CanadaAllisonGaylord,(USA)(Remote)ØysteinGødoy(WMO)HelgeGoessling(ICES)PeterGriffith(USA)HelgeSagen,(ICES)HalldórJóhannson,Iceland(Remote)UlfJonsell(Sweden)JohnKozimor(ArcticObservingViewer,USA)JanReneLarsen(SAON)KáriLárusson(AMAP)WilliamManley,(ArcticObservingViewer/ARMAP,USA)(Remote)MarkParsons(RDA)(27th)SergeScory(Belgium)ColleenStrawhacker(UniversityofColorado,USA)MartenTacoma(Netherlands)AlexTate(UK)SteinTronstad(Norway)VolkerRachold(IASC)(27th)ShannonVossepoel(AINA,Canada)HinoriYabuki(Japan)LynnYarmey(UniversityofColorado,USA)ZhangBeichen(China)
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Summary of Discussions and Outcomes Administration and Governance
• TheArcticDataCommittee(ADC)governanceandadministrativemodelwasdiscussedandarevisedTermsofReference(ToR)developed.TheToRwillbereviewedbytheADCandtheIASCandSAONExecutiveswithconfirmationexpectedearlyin2016
• AnADCSteeringGroupisproposedcomprisingaChairandtwoViceChairs.DetailsareprovidedinthedraftToR.Candidatesforthepositionsare:
o Chair:PeterL.Pulsifer,UnitedStateso Vice-chair(elect)(focusonoutreach),SteinTronstad,Norwayo Vice-chair(elect)(secretary)–MartenTacoma,TheNetherlands
• Reportsweremadeoneachoftheworkpackages(WPs)establishedduringthefirstADCmeeting,andtwonewWPswereestablished:
ADC Activities MappingtheArcticDataEcosystem(PeterPulsifer,USA)
GoodprogresshasbeenmadewithafirstiterationoftheecosystemmapreadytoincludeinthenewADCwebsite.Thecurrentmodelisprovisionalandwillberefinedthroughcontinuedconsultationwithcommunitiesofpractice(e.g.atmospheric,Arcticoceanfisheries,documentingIndigenousknowledgeetc.).
ThisWPwillcontinuewithafocusontheexpansionofcontent,improvementofthedisplay,databaseandquerytechnology,andsignificantpromotionoftheresults.WPactivitieswillbedoneincollaborationwithacomplementaryEU-PolarNetproject.
CommonMetadataElements(JulieFridell,Canada)
Progresswasmadeinrefiningapreviouslydevelopedinventoryofdifferentmetadataprofilesbeingusedinpolarscience.AdditionalworkandresourcesarerequiredandaCanadianfundinginitiativemayprovidesomesupportforthiseffortifsuccessful.
Goalsthisyeararetofinalizethepreliminarysetofelementsanddiscusswithexpertgroups,reviewwiththeADCandthebroadercommunityandpublishafirstiteration.Ifpossible,alsovalidatetherecommendations,makealistofcompliantdatacentresandwritea“DummiesGuide”forsharingmetadata.
DataPublicationandCitation(AlexTate,UK)
Asummarywebpagewascreatedreferenceaselectionofkeydocumentsandbestpracticesrelevanttodatapublicationandcitation.TherewasagreementthatprinciplesandpracticesdevelopedbyotherexpertgroupsshouldbeendorsedandpromotedbytheADC(e.g.COPDESS).ThisWPiscompleteandtheresultswillbeusedtopopulatethedatapublicationandcitationsectionofthenewADCwebsite.
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InteroperabilityExperiment
Followingdiscussion,itwasdecidedthatatpresenttheADCdoesnothavetheresourcesneededtomovethisWPforwardonitsown.Additionally,therewasagreementthatthemandateoftheADCisgenerallynottobuildsystems,buttoadviseandcoordinateactivities.TheADCwillworktofacilitate,andwhereappropriateendorse,partnershipsandeffortsbyADCmembersandothersinthecommunitytosecureadditionalfundinganddevelopprojectswithaninteroperabilityfocus.ThisWPwillbeseenasanongoingeffortwithasignificantnetworkbuildingandoutreachcomponent.
NetworkBuilding(New)
Therewasagreementthatnetworkbuildingandinparticularbuildingconnectionswithexternalbodiesfocusedonvariousaspectsofdatamanagement,sharinganduseisapriority.Specifically,thiswillincludedapplyingforaWorldDataSystemmembershipandestablishingamemorandumofcooperationwiththeStandingCommitteeonAntarcticDataManagement.AnetworkbuildingworkpackagewillbedevelopedinYear2ofADCoperations.
Outreach(New)
Relatedtonetworkbuilding,outreachwasrecognizedasakeyareaofdevelopmentforADCasitmatures.Thisincludesdevelopmentofasocialmediastrategy,creationofoutreachmaterials(e.g.logo,website,posterforpresentationatconferencesetc.).AnetworkbuildingworkpackagewillbedevelopedinYear2ofADCoperations.
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Detai led report October 26th
Introductions Allparticipantsattendingthemeetingintroducedthemselves
Opening remarks
• Peter Pulsifer presented the draft ADC governance and administrative model developed before the meeting.
• We have spoken about ethically open data. Basic rule is open data, but with room for exceptions for protecting human subjects or specific situations. There are different definitions on this. Do we have to establish a definition as a group? Yes. This will be included in the ToR.
• The discussion has a bias towards environmental data, Ruth Duerr ask how we will maintain connections with other data initiatives. Peter: Through individual members of the ADC [and establishment of new Network Building and Outreach WPs]1
Decisions • Includedefinitionor‘Ethicallyopendata’–fromtheIASCDataStatement• Includedefinitionof‘ArcticDataSystem’–fromtheIASCDataStatement• Includea‘Glossary’• On‘Longtermpreservationofdata’–thiscanvaryandbecontextspecific• Add‘Facilitatethedevelopmentandharmonisationofdatapolicies.’• Considerremove‘mixofgenderandseniority’fromthesectionaboutthesteering
group• Onmembership:
o InviteleadersofactiveandrelevantSAONTasksandProjectstojoinADCo ConsiderhowtoengageIndigenousOrganisationsandPermanent
ParticipantsoftheArcticCouncil.
ACTION:Julietosendadefinitionofpolardatafrom‘PolarKnowledgeCanada’toPeterPulsifer
ACTION:ADCsteeringgrouptoInviteleadersofactiveandrelevantSAONTasksandProjectstojoinADC
ACTION:PeterPulsiferwillpostdraftstatementtoaGoogledoctofacilitategroupediting.
1Decidedduringthecourseofthemeeting.
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Review of the previous year
The ADC website • ThewebsitewashostedbytheArcticHub,nowbyArcticPortal.Themigrationofthe
informationhasstarted,targetforpublicationisendofNovember2015.Adraftofthesiteisavailableathttp://arcticdc.org
Work Package 1: Mapping the arctic ecosystem • PeterPulsiferpresentedtheprogresstodate.Thedatamodelwillbecompletedin
thenextfewmonths.Thedatabasewillbepopulated,publishedandvisualisationswillbemade.
• Variousorganisationshaveexpressedinterestorwillprovideinput:NSF,EU-PolarNet,ESA
• MaphasandwillbedevelopedthroughPartnershipswithcommunitiesofpractice.• Intherelationshiptherearefourlevels:Globalinitiativeswithapolar/arcticaspect.
Regionalpolarinitiatives.Nationalinitiatives.Thereareinternationaldataorganisations.
Work Package 2: Metadata profile • JulieFridellreportsontheprogresslastyear.Thespreadsheethasbeenupdatedand
thegrouphascomeupwithamatrix.Theprogressisrestrictedbyfunding.InaCanadianprogramforcyberinfrastructurefundinghasbeenaskedforonepersonforayear.AsADCwemightbeabletousesomeofthosehours.
• Oneoftheideasforthefutureisa‘Dummiesguideformetadata’.AssoonasbasicmaterialhasbeencollectedJuliewillcallforateleconference.
Work Package 3: Citations / publications • AlextellsallthedocumentsthatwereplannedtobewritteninthisWPalready
existed.Insteadofrewritingthemallalistoflinksisassembledathttps://www.bas.ac.uk/data/data-guidance-and-policy/data-citation-and-publishing/
• Thistaskiscompleted.Intheafternoonthefuturewillbediscussed.
Work Package 4: Interoperability experiment • BecauseoflimitedrecourseslittlehashappenedinthisWPbeyonddiscussion• Followingdiscussion,itwasdecidedthatatpresenttheADCdoesnothavethe
resourcesneededtomovethisWPforwardonitsown.• Additionally,therewasagreementthatthemandateoftheADCisgenerallynotto
buildsystems,buttoadviseandcoordinateactivities.• TheADCwillworktofacilitate,andwhereappropriateendorse,partnershipsand
effortsbyADCmembersandothersinthecommunitytosecureadditionalfundinganddevelopprojectswithaninteroperabilityfocus.
• ThisWPwillbeseenasanongoingeffortwithasignificantnetworkbuildingandoutreachcomponent.
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Learning about new polar science and data init iat ives
Thefollowinginitiativeswerepresented:
• EU-Polarnet(JanReneLarsen)• PolarView(PeterPulsiferonbehalfofDavidArthurs)• NASAABoVEScienceCloud(PeterGriffith)• ArcticSDI(PeterPulsifer)• SIOS(SvalbardIntegratedObservingSystem,Øystein)• YOPP(YearofPolarPrediction,Øystein)• WIGOS(WMOIntegratedGlobalObservingSystem,Øystein)• ADIwgMetadataTools(AlaskaDataIntegrationWorkingGroup,AllisonGaylord)• ARMAP/AOV(BillManley)• GTN-P(ArcticPortal)onpermafrostbyAWI• GaPSS(GatewayforPolarSocialSciences,ColleenStrawhacker):Anewplatform
fromNSIDC/Meanttohandlesocialsciencedata.Alsohelpstoenabletrustamongdatascientist.MostofGaPSShasn’thadatechnicalbuild-upyet.Proposalsforcasestudiesarebeingwritten.
• Consideringthebreadthanddepthofthesamplingofprojectspresented,theimportanceofnetworkbuildingandoutreachareconfirmed.
• Networkbuilding,andinparticularbuildingconnectionswithexternalbodiesfocusedonvariousaspectsofdatamanagement,sharinganduseisapriority.
• Specifically,thiswillincludedapplyingforaWorldDataSystemmembershipandestablishingamemorandumofcooperationwiththeStandingCommitteeonAntarcticDataManagement.ConnectingwiththeResearchDataAlliancewasalsoidentifiedasapriority.AnetworkbuildingworkpackagewillbedevelopedinYear2ofADCoperations.
• ØysteinGodøy(WMO,Norway)willtakealeadroleinthiseffort.
Establ ish a viable work plan for ADC year 2
PeterPulsifermadeanumberofintroductorystatementsandposedquestionstoencouragegroupdiscussion:Weshouldsetachievablegoals.Aretherethingsthatwearenotdoing?Dowegetinvolvedinsystemdevelopmentandwritingcode?Dowegetfurtherintopolicy,likeadatastatement?ArewegoingtomakeadatasystemforADC?
SteinTronstad:MakingadatasystemsthatisADC-specificwouldbebeyondthescopeofthiswork.Itisamatteroffunding.
Peter:Whatifsomeonecameandsaidthattheywouldbuildthesystem?Generalanswer:ADCcouldworkwithproponentsofsystemtoguidedesign,ensurethatprioritiesestablishedbyIASC/SAONareconsideredetc.
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Evaluation of year 1 Whatareyourreflectiononyouractivities?
ArcticEcosystemmapping(Peter):Despiteprogress,IamnotexactlywhereIwanttobeonthis.Softwaredevelopmentislackingbehindthescenes.Alongwithdevelopingcontent,thisiswherefocusneedstobeinYear2.
Alex:(Thisisdatacitation,notPIC).Ididnotwastetime,butbeyond.REMEMBERtoputthisonSAONFacebook.
Metadataprofile(Julie):Namesandlinkshavebeenestablished.Aproposalhasbeenmade–partofa5million$proposal.Nexttimetherewillbeaplanforcompletingitincludingcontingencyshouldproposalnotbefunded.
Peter:Therecurringthemeisthatweneedtostayveryfocusedwhenestablishingthescopeofourdeliverablesandlooktoothersourcesoffunding,liketheBelmontForum,ifwearetoexpand.
RuthDuerr:Muchishappeningglobally,anditisimportanttoknowwhatishappingsoyoucanaffectwhatishappeningelsewhere,andknowwhatyouhavetoadaptto.
Lynn:Ifoundthatmetadataonitsownisnotparticularlyappealingtofunders.Trendythingsarefunded.Thereismuchpotentialinthisroomwithpeoplewantingthingstobedone.
Peter:Howcanwemakethecommitteeeffective?
Allison:Hergrouphassignificantexperienceworkingwithlimitedresources.Shecanprovideinputwithrespecttomaximizingefficiencywithwhatwehaveavailable.Manyothersinthegrouphavesimilarexperience.
Ruth:Therearesimilargroupswhoareusingstudentfellows.
Peter:WehavehaddiscussionsaboutAPECS,whoweshouldlinkto.Thereisinterestinthisgroupaboutdatamanagement.
Lynn:ThroughdaytodaydatacenteractivitiescouldbecontributingtovalidationactivitiesrelatedtoADC,suchastestingADIwgmetadatasuite?
Ruth:Withrespecttonetworking,youmayconsiderratifyingtheDeclarationonDataCitationofCOPDESS.
Peter:Ihavebeenaskedtoendorseproposals.Whendoingso,IhavesimplyrecognizedtherelationshipbetweentheprojectandtheobjectiveofADCratherthanprovidinganystatementonthequalityoftheproposalorvalue.Movingforward,weshouldconsiderthevalueofthistoADCortheparentbodies?PerhapsevaluateintermsoftheproposalspotentialtocontributetoADCgoals?
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Goals Proposed for Year 2 Itemsbetweensquarebracketswouldbenicetoachieve,butwillonlybedoneiftimepermits
• Interoperability–therehastobefundingbeforethiscanbedone.ThismayalreadyhavebeendonebySIOS.
• ArcticDataEcosystemmapping–PeterPulsifero EstablishadatamodelincorrelationwithADCandEUPolarNeto BasicPrototype,thismaybecoevolvedwithSAONCommitteeonObserving
Networks• Metadata–JulieFridell
o Preliminarysetofelementstodistributetoexpertsgroups(john,Stein,Alex,Øysterin,ColleenPeterG.AllisonG.,HinoriYabuki,Jan)(+SCADM)(withintwomonths)
o Thenreviewbyfullcommittee(s)(Endofyear)o Reviewwithbroadercommunity(PolarMailingList)6weeks’noticeo Publishrecommendationso [Validaterecommendations(ieADIwgtools)]o [Createalistofadheringo datacenters/users]o [DummiesGuidetosharingmetadata]
• Connectionwithothergroups–Øystein
Organisation PersonRDA RuthDuerrGEO/GEOSS JullieFridell,PeterPulsifer(,JanReneLarsen)EUPolarnet UlfJonsellYOPP/WIGOS/GCW
Øystein
EarthCube LynnAGU RuthDuerrESIP PeterPulsifer,RuthDuerr,John,PeterFAPECS ColleenStrawhackerIASSA ColleenStrawhackerSCADM Throughthemanyjointnationalrepresentatives
• DataPublicationandCitation–AlexTateo EndorsePrincipleso EndorseCOPDESS(CoalitiononPublishingDataintheEarthandSpace
Sciences)o Populatearcticdc.orgmenu‘DataPublication’withalinktotheBASpageand
otherrelevantlinks.o Linktocommunity(ESIP/RDA/COPDESS)(Ruth)
! IODE/IOC–OceanDataPublicationCookbook(addreference)
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! ESIPGuidelinesfordatacitation• Outreach(ColleenS.,ShannonV.,AntonvdP.,HaldórJ.identifiedaskeyparticipants)
o Finishandlaunchnewwebsiteo Createoutreachmaterials
! Logo/styleset,posters,slides! Communicatetothecommunitythebackground,skillsofADC(i.e.
scientificcapacityaswellasDM)o Alistofwherescientistsshouldbesubmittingdata(ShannonV.)(checkWDS)o EstablishTwitter;FaceBook;LinkedIn(Hashtag:PolarDataArcticData)o APECS(relatestoconnection)o GISdayNovember18th
• BecomememberofWDS(WorldDataSystem)o ADCcouldbeanassociatemember,thismeansnorequirementsorreportingo Howtojoin:
! Expressionofinterest! LetterofAgreement! Representative! Briefdescriptionofdataactivities
o Wewillapply• MovingPICforward(PIC)(MarkParsons)
o CopyEthicsandNormstoADCwebsite(Marten)o Workplanre.legalandusageincontext(e.g.publicmark)(possiblyCarolyn
Dubois)o Cloudanddiscovertool-support(referenceGitHub)o HowToonbadgingmethods(Ruth)
• Sustainabilityplan(HalldórJ.)o DavidArthurs
• RepositoryofDataManagementPlans(website)(partnershipwithSCADM)(BobArko)
ADC Steering group candidates Accordingtothe-tobefinalized-GovernanceandAdministrativemodelthesteeringgroupshouldconsistof4people:
• Chair–PeterPulsifer• Vice-Vhairs
o Outreach–SteinTronstadConnectingwithothergroupsandsocialmediaTheoriginalcandidatewasColleenStrawhacker,sincebothsheandPeterarefromtheU.S.andtheSGshouldconsistofnationalrepresentativesfromdifferentcountriessheisnoteligible.
o Secretary–MartenTacomaOrganisemeetings,managesystemslikeTrelloandgoogledocs
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• Thepreviouschair–Sincethereisnopreviouschairyetthispositionwillnotbefilledthisyear
Working with SCADM OnpointswheredevelopmentsintheArcticandAntarctic(should)gointhesamedirectionandwherebothSCADMandADChaveworkingprograms,thesewillbealignedtopreventunneededoverlapandresultswillbesharedbetweenthegroups.TheaimofthecooperationistomakesurethestandardswillbeassimilaraspossiblebetweentheArcticandAntarcticandreduceredundancy.
Thepolardatalist(https://nsidc.org/mailman/listinfo/polardata)canbeusedforgeneraldiscussions.itmightbeusefulforADCtoalsoestablishaseparatelistfor‘internal’communication.
Thememorandumofcooperationwillbefinalizedinthecomingperiod.
Next meeting
Thenextmeetingwillbecombinedwithasuitableactivity,somepossibleoptionsare:
- ArcticObservingSummit(intersessional)- DataScienceWeek- InconjunctionwithArcticCircleinIceland
ThenextjointmeetingwithSCADMisplannedin2017inconjunctionwiththe3rdPolarDataForumshouldonebeorganized.Ifnot,analternativewillbeestablished.