TABLE OF CONTENTS

DOCUMENT 1: DDS REPORT – JULY 2007.................................................................................2DOCUMENT 2: Request for funding for year 2007 prepared by Dr. Dhammapiya (July 2007).......7DOCUMENT 3: FCRA RETURNS RECEIVED FROM Dr. Dhammapiya (Aug 2007)................10DOCUMENT 4: SCHOOL CONSTRUCTION REPORT REQUEST FROM DDS.......................16

DOCUMENT 1: DDS REPORT – JULY 2007

REPORT ON DHAMMA DIPA SCHOOL , TRIPURA, INDIA

I am very pleased to state that DDS has completed five (5) years of its operation successfully with the blessings of His Holiness The Dalai Lama on the 5th Anniversary celebration of the school. As the time is incessantly moving ahead, the all round developmental activities of DDS is also scaling up step by step towards its FINAL SHAPE of an IDEAL INSTITUTION with full fledged infrastructure in every aspect and competent in all fronts to contribute to the development of a contented, peaceful & harmonious world.

It is not uncommon to encounter the fierce waves of adversities, but at times, it appears to be extremely difficult to subdue. For last few months we had been waging a war against all odds, difficulties, problems and challenges on various developmental fronts of DDS. However, the DDS Foundation is firm, unshakable and we are moving ahead towards its goal with strong determination, commitment and devotion.

The Academy performance of DDS during the Academic Session 2006 – 07 is as shown below:

Class Total No. of Students

Total No. students appeared

Total No. of students passed

Total No. of students

failed

Pass percentage

1 2 3 4 5 6

KG – I 24 24 24 00 100%

KG – II 39 39 39 00 100%

Class – I 43 43 43 00 100%

Class – II 45 45 44 01 97.7 %

Class – III 37 37 37 00 100%

Class – IV 26 26 26 00 100%

Class – V 09 09 09 00 100%

Class – VI 09 09 09 00 100%

TEACHERS’ TRAINING PROGRAMME:

Teachers’ trainers in English Medium are not available in Tripura. We have contacted a few trainers in Calcutta and Shillong. They have given a tentative date, that is, in the month of November 07. We’ll make necessary arrangements for teachers training programme when it is finalised.

PENCIL KITS:

Thank you for the Pencil kits. The students and parents were very happy to have the pencil kits. We have distributed the pencil kits to 317 students. A few packets are still left. We’ll distribute them all when new students take admission next year.

TEACHING AIDS :

Teaching Aids and books worth of Rs. 1,75,000/- had been purchased from CENTRAL BOOK DEPO, Agartala, TRIPURA.

ASHA STAMFORD ANNUAL AWARD – 2006

Due to paucity of time only one award could be distributed on the 5th Anniversary Celebration (17th Jan. 07) as His Holiness The Dalai Lama had tight schedule. The rest 35 awards had been distributed later on. The awards encouraged both the teaching and students community to strive for better performance.

BOOKS FOR LIBRARY (From SCHOLASTIC INDIA)

As it is proposed, books for library from Scholastic India, New-Delhi, is being awaited. It will be good if order is placed soon so that we may have additional books for the library.

FUND UTILISATION STATEMENT

The money received from ASHA and utilised during last Academic Year (2006 - 07) is as show below:

Amount released by

ASHAYear Purpose Utilised Unutilised Remarks

1 2 3 4 5 6

Rs. 1,00,000/-2006-07

Books for library from Scholastic India

--

Yet to be utilised

Rs. 1,00,000/-

Order for books need to be placed by ASHA STAMFORD

Rs. 1,44,000/- 2006-07Teachers’ salary

Utilised fully for the same purpose

-- Utilised fully

Rs. 1,20,000/- 2006-07Teaching Aids Utilised fully

for the same purpose

Utilised fully

Rs. 35,000/- 2006-07Teachers Training Programme

-- Yet to be utilised

Due to unavailability of Teachers trainers, the training programme is differed to Nov. 07.

Rs. 9,000/- Asha

2006-07 Stamford Annual Award 2006

Utilised fully for the same purpose

-- Utilised fully

ACADEMIC SESSION 2007 -08

The new Academic Session 2007 – 08 began on the 2nd April 2007 with an upgraded standard of class – VII. We are running from Class KG - I to Class – VII (Total 9 classes) in the current academic year. The scope of our activities is had also been expanded. We have initiated to develop Traditional Herbal Medicinal Research – cum- Treatment Centre at DDS. We are also planning to start short term training courses on Rural Technology for unemployed rural youths under DHAMMA DIPA INSTITUTE OF RURAL TECHNOLOGY. As Tripura is affected by malaria and the interior villages are deprived of medicine facilities, I am playing with the idea of starting a DISPENSARY – CUM – MOBILE HOSPITAL. Please suggest me on this matter. We have acquired a plot of land for the above mentioned proposed project, but having some problem with the State Govt. I hope it will be sorted out soon with the support of local people.

The strength of students and staffs is provided below:

Year Teaching Non-Teaching Students Remarks1 2 3 4 5

2006 -07 12 22 250

2007-08 14 22 317

IMPORTANT ISSUE:

As we are upgrading by one Class every year, we need to get affiliated to CBSE (Central Board of Secondary Education, Delhi) otherwise our students will not be allowed to appear in the Secondary (Class – X ) Board Examination. We are trying to develop infrastructure as per the guidelines of the Board, specially classrooms, salary, Provident Fund etc. Though there are endless obstacles, DDS is functioning well and hope to make it one of the best institution in Tripura.

DOCUMENT 2: Request for funding for year 2007 prepared by Dr. Dhammapiya (July 2007)

EMAIL SENT BY Dr. Dhammapiya on July 17 th 2007-08-22

Dear Murali,

As DDS is growing day by day in all aspects, the fund size for maintenance, additional infrastructure and salary etc. is also growing every year. We are thinking of evolving a policy or self-generating resources to sustain the Institute. Please let me know if you have any idea about this, and I’ll also find out if anything concrete can be worked out. I am providing below the fund requirement for the Academic Session 2007-08 with a humble request for approval by ASHA.

FUND REQUIRED FOR DDSFOR THE ACADEMIC SESSION 2007-08

Sl. No.

ParticularAmount

requested from ASHA in Rs.

Amount in USD (One

US Dollar = Rs. 40/- )

Remarks

1 Salary for teachers Rs. 1,80,000/- 4,500Teachers salary had been increased w.e.f. 1st

April 07

2 Computer for students (4 Nos.)

Rs. 1,00,000/- 2500Additional computers are required for the increased No. of students

3 ASHA STAMFORD ANNUAL AWARD – 2007

Rs. 9,000/- 225 One US Dollar = less than Rs. 40/- now

4 Construction of a semi-permanent class rooms

Rs. 2,50,000/- 6250For the increased No. of students, additional classrooms are required. The present thatched classroom is not useable (damaged). New classrooms are required immediately

TOTAL : Rs. 5,39,000/- USD 13,900

A PROPOSAL & ESTIMATE FOR SETTING UP A FREE DISPENSARY FOR THE POOR VILLAGERS AND DDS STUDENTS AT DDS COMPLEX

Sl No.

Particular Amount in Rs.

Amount in USD

Remarks

1 Salary for one Doctor (part Rs.96,000/- 2400

time), a pharmacist and an assistant

2 Medicine @ Rs. 5,000/- per month for free distribution Rs. 60,000/- 1500

3 Equipments Rs. 1,50,000/- (lump-sum)

3700

4 One building with three rooms

Rs. 2,50,000/- 6250

TOTAL : Rs. 5,56,000/- USD 13,900

The above information is placed before ASHA FOR EDUCATION for your kind consideration and doing the needful at the earliest possible please.

Be Happy!

Ven. Dr.

DOCUMENT 3: FCRA RETURNS RECEIVED FROM Dr. Dhammapiya (Aug 2007)

FORM FC-3 [see Rule 4 (a)]

Account of Foreign Contribution of the year ending on 31st March 20051. Association's Details

(i) Name and Address : BAHUJANA HITAYA EDUCATION TRUST (in Capital letter) MANU BANKUL, BISHNUPUR, SABROOM, TRIPURA (S), INDIA (ii) Registration No. and

Date (under FCR Act, 1976) : 206140002, Dated 17th APRIL, 2003(iii) Prior Permission N0. and date,

if not registered : N/A(iv) Nature of Association : (1) Cultural (2) Economic (3) Educational (4)

Religious (5) Social(iv) Denomination in case of Religious

Associations : (a) Hindu (b) Sikh (c) Muslim (d) Christian (e) Buddhist (f) Others

2. Purpose (s) for which Foreign Contribution has been received and utilized:

Sl. No.

Purpose Previous Balance

Receipt during the year

As first recipient

As 2nd/subsequent recipient

Total

in cash (Rs.)

in kind(value)

in cash (Rs.)

in kind (value)

in cash (Rs.) in kind (value)

(5+6+7+8) (Rs.)

in cash (Rs.)

1 2 3 4 5 6 7 8 9 101 Theatre/Films, etc.2 Maintenance of places of

historical and Cultural importance

3 Agricultural Activities4 Animal husbandry5 Rural Development6 (a) Construction/Extension ;

(b) Repair/maintenance of School/College buildings.

7 (a) Construction/extension;(b) Repair/maintenance of other buildings (Please specify).

8 Research 9 Stipend/Scholarship

10 Educational/Literacy Programme

Sl. Purpose Previous Balance Receipt during the year

No. As first recipient

As 2nd/subsequent recipient Total

in cash in kind(value)

in cash

in kind( value)

in cash in kind( Value)

(5+6+7+8)

1 2 3 4 5 6 7 8 911 Vocational/Technical

Training.12 Seminars/Conferences/

Meetings.13 (a) Construction/Extension;

(b) Repair/Maintenance 14 Publication of Religious

Literature.15 Education of priests and

preachers.16 Religious Functions.17 Care of Orphans.18 Help for poor, aged and

destitutes.19 Health care and family

welfare.20 Welfare of Scheduled castes.21 Welfare of Scheduled tribes.22 Welfare of other backward

classes.23 Relief for natural calamities.24 Welfare of women and

Children25 Environmental Programme26 Establishment expenses27 Staffs Salary28 Purchase of Books 29 Purchase of Teaching Aids

30 Teacher’s Training Programme

31 Annual Award Total Rs.

1,196.79Rs. 3,73,520.44 & Rs. 103.68 (Bank Interest)

Rs.3,73,624.12

Note: Balance as on 31.3.2007 consists of Cash in hand Rs. Cash at Bank Rs. 1,469.91 (Bank Interest included)Total Rs. 1,469.91

CAUTION:- Submission of false information or concealment of material facts shall attract the relevant provisions of the Foreign Contribution (Regulation ) Act, 1976, warranting appropriate action.

3. Name and address of the designated branch of the bank and account number (as specified in the application for registration/prior permission or permitted by the Central Government).

Account No. : SB – 10915037642 ( 01100051016)Bank : SBIBranch : Agartala – 2 Address : Melarmath, Agartala, Tripura (W)

P.O- Agartala, Pin - 7990014. Donor wise receipts of Foreign Contribution

(In Rupees)Sl. No.

Institutional/ Individual/ Other Donors

Name(s) and addresses Purpose(s) Date and month

1 2 3 4(i) Institutional Donors ASHA for Education

USAa) Staff’s Salary b) Purchase of books c) Teacher’s Training Aids d) Teacher’s Training Programme e) Annual Award

(ii) Individual donors above Rupees one lakh (iii) Individual donors below Rupees one lakh (only columns 4 and 6 need to be filled)

Purchase of books

Total

5. Country-wise receipts of Foreign Contribution

(In Rupees)Sl. N0. Name of the Country Amount

1 2 31 USA Rs. 3,29,294.442 The Netherlands Rs. 44,226.00

Total Rs. 3,73,520.44

Declaration

I hereby declare that the above particulars furnished by me are true and correct. I also affirm that the Foreign Contribution has been utilised for purpose(s) for which the association has been registered/ prior permission obtained. To the best of my knowledge, I have not concealed or suppressed any fact.

Place : Manu Bankul, SabroomDate : 16-05-2007

Signature of the Chief Functionary(Name of Chief Functionary and seal of

Association).

(Certificate to be given by the Chartered Accountant)

I/We have audited the account of BAHUJANA HITAYA EDUCATION TRUST, MANU BANKUL, P.O. BISHNUPUR, P.S- SABROOM, Dist. SOUTH TRIPURA, REGISTRATION NUMBER 1 – 5410/2001 dt. 18/06/2001, UNDER INDIAN TRUST ACT, 1882 ( name of association and its full address including state, district and pin code, if registered Society, its registration number and State of Registration) for the year ending 31 March, 2007 and examine all relevant books and vouchers and certify that according to the audited account:

(i) The brought forward foreign contribution at the beginning of the year was Rs. 1,196.79

(ii) Foreign Contribution of/worth Rs. 3,73,520.44 was received by the Association during the year 2006- 2007

(iii) The balance of unutilsed foreign contribution with the association at the end of the year 31.3.2007 was Rs. 1,469.91.00

(iv) Certified that the association has maintained the account of foreign contribution and records relating thereto in the manner specified in Section 13 of the Foreign Contribution (Regulation) Act, 1976, read with sub-rule (1) of rule 8 of the Foreign Contribution (Regulation) Rules, 1976.

(v) The information furnished in this certificate and in the enclosed Balance Sheet and Statement of Receipt and Payment is correct as checked by me/us.

Signature of Chartered Accountant with seal,

Address and Registration Number.

Place : Agartala, Tripura (W) For S.A. MAJUMDER & ASSOCIATES

Date: 16-05-2007

S. Majumder, FCA

Chartered Accountants

Thakur Pally Road, Krishnanagar, Agartala

Post Box No. 34, West Tripura. Pin- 799001

INDIA, Phone- (0381) 2325276(O)/ 2306757(R)

E- mail : casyamal @ sancharnet

DOCUMENT 4: SCHOOL CONSTRUCTION REPORT REQUEST FROM DDS

Communication received by Asha Stamford in Sept 2007

We had convened a joint meeting of the Governing Body Trustees of Bahujana Hitaya Education Trust and members of DDS Management Committee, on the 26th August 2007 at DDS Complex to discuss about achievement, problems, developmental prospect, infrastructure requirement, project proposal etc. The proposal for construction of Semi-Permanent classrooms had also been discussed in the meeting. All the members present had opined and agreed to have an OBB Pattern classroom building instead of Semi-permanent bamboo made classrooms. An OBB Pattern building for 4 classrooms will cost approx. Rs. 3,84,000/- = USD 9600. The estimated cost for the proposed OBB Pattern classroom building is provided below for your kind information:

Name of the Work:- Preliminary Estimate for the project – Construction of an OBB Pattern

classroom building at Dhamma Dipa School

Total plinth area

A) OBB Pattern building

1. Classroom 4 x 6m x 6m = 144sqm

2. Verandah 2m x 24m = 48sqm

Total plinth area = 192sq

ABSTRACT OF COST

      i.        Building (OBB Pattern) based on T.S.R.’98.

     ii.        Total plinth area = 192sqm, @ Rs. 2000.00/sqm Rs. 3,84,000.00

(In words: Rupees three lakhs eighty four thousand only).

Sl

No. Item Quantity Rate Total

1 2 3 4 5

1 Bricks 30,000 Rs. 3.70/- Rs. 1,11,000/-

2 Cement 300 Rs. 300/- Rs. 90,000/-

3 Wood 400 ft Rs. 250/- Rs. 1,00,000/-

4 GCI Sheet (for roofing) 12 ban Rs. 2500/- Rs. 30,000/-

5 Labour -- -- Rs. 50,000/-

6 Misc. (nail, screw etc.) Rs. 3,000/-

Total : Rs. 3, 84,000/-

(Rupees Three Lakhs eighty four thousand only = USD 9600)

As all the STATE BANK OF INDIA branches had core banking facility, it will be easier and faster

if you kindly send ASHA’s generous contribution by WIRE MONEY TRANSFER. The above

project cost estimate for construction of an OBB Pattern building is placed before ASHA FOR

EDUCATION for your kind consideration.

At present we are having 6 pucca (building) classrooms, 2 semi-permanent classrooms, and 3

temporary classrooms made of bamboo and straw. The temporary classrooms are no more useable.

As we have total 10 classes now from Class KG-I to Class- VII including section A & B, and 2

rooms are used as computer center and library, more number of classrooms are required

immediately. We’ll be very grateful if any ASHA chapter extends help to solve the prevailing

classroom problem at DDS.

Looking forward to hear from you soon.

Be Happy!

Ven. Dr. Dhammapiya