report writing: types of reports thursday, may 23, 2013
TRANSCRIPT
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Report Writing: Types of ReportsThursday, May 23, 2013
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Ice Breaking: Reporting
What did you do last week?
Tell us one interesting thing you did last week or one interesting thing that happened to you last week.
Write it down in 5 sentences.
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Learning Scope
Purposes of Reports
Functions of Reports
Types of Reports
Outlines of Reports
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Purposes of Reports
Different Purposes of Report Writing in the workplace
Propose ideas
Inform ProgressPropose Solutions… many more
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Functions of a Report
A report can function as the following tools
Decision making
Evaluation
Investigation
Problem solving
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Points to Remember
No matter what purpose or function our report is, we want our report to LOOK GOOD for the readers.
1.Well-prepared: Valid and sufficient data
2.Well-written/presented: comprehensible, Attractive, Easy to read, and easy to understand
3.Highly relevant: Geared to the needs, interests, and objectives
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Questions?
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Types of Reports
Standard/Basic Reports
Provide information for a particular need, issue or situation
Comprehensive Reports
Provide analysis or evaluation of an issue
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Standard/Basic Reports
1.Event-based: business trip, conference
2.Time-based Weekly, monthly, quarterly, annual reports
3.Issue-based: Finance, Marketing, Field reports
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Questions?
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Comprehensive ReportsInvestigative Reports
Feasibility studies
Research Reports
Case Studies
Experiment Reports
Observation Reports
Evaluation Reports
People
Product
Issue
Project
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Questions?
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Report outline
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Basic Reports
• Executive Summary
1
• Background
2
• Key Points
3
• Conclusion
4
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Comprehensive Reports
• Executive Summary1
• Background2
• Details: issues, methods/approach, procedures, results/findings, solutions
3
• Conclusion4
• Attachments5
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Language issues in Report Writing
Information: Prioritizing, Classifying, Organizing
Choice of Words: Accuracy, Relevance, Degree of formality (language register)
Grammar: Connectors, complex sentences, run-on sentences, etc.
Cultural Issues
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Summary
Purposes of Reports
Functions of Reports
Types of Reports
Outlines of Reports
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Questions?
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References
Different Types of Reports: http://spin.mohawkc.on.ca/rr/report/part1/main.html
Writing Reports: http://www.learningdevelopment.plymouth.ac.uk/LDstudyguides%5Cpdf/7Reports.pdf