BOROUGH MANAGER'S REPORT

April 20, 2015

AGENDA ITEMS- April 22, 2015

CITIZENS WITH ITEMS OF BUSINESS: ram not aware of any citizens' attendance at the meeting to date.

Finance & Personnel Committee- Mr. Roth

Item 1:

Item 2:

Item 3:

Item 4:

Item 5:

Item 6:

Item 7:

Item 8:

Approves the monthly investments, holding steady at the rate of 0.31% withACNB.

Authorizes the PNC and Bond Counsel to proceed with the development of an ordinance and related tasks in accordance with bond refinancing, as discussed at Finance Committee. This involves the refinancing of the series 2010 water, sewer and general fund bonds to save approximately $940,000. No new monies will be issued under this refinance.

Clarifies the definitions relating to Fire Commissioner/Fire Chief contained within the Civil Service Regulations in the Borough Code.

';!

Amends the current ordinance to repeal the Amusement Tax portion of this ordinance, leaving the per capita tax in place.

Approves agreement for sublease of cell tower by Verizon Wireless to American Tower under their existing agreement with the Borough, on our property along Railroad Street.

Approves a new market stall lease for sale of baskets.

Approves the agreement for monitoring of private wells in the area of the old landfill, as required by DEP.

Grants two (2) sewer billing credits for a leaks that did not enter the sewer system and have since been repaired.

Borough Manager Report April 20, 2015 Pa e2

Water & Sewer Committee- Mr. Reichart

Item 1: Allows Judy Chamberlain to hold her Summer Solstice Yoga class at Long Arm Dam as she has done in the past with no problems.

Items 2&3: Approves entering into agreements with Russell Williams and Hanover Shoe Farms for right-of-way/easement agreements for the 36" water line at a cost of $1.00.

Item4: Approves a wedding ceremony at Long Arm Dam on June 13, 2015; a map will be submitted outlining the proposed area, and this will need to be approved by staff.

Public Service Committee - Mr. Eline

Item 1:

Item 2:

Item 3:

Item4:

Approves the request of the Hanover Chamber of Commerce to hold the annual Dutch Festival on July 25th; the request for the Biergarten was rescinded for this year.

Approves the request of the VNA for their 5K Hospice Remembrance Race and use of Moul Field Saturday, September 12th; this was on our anticipated schedule of events from prior years.

Approves the request of Life in Balance Yoga to utilize the Myers Arboretum on Saturday mornings for her yoga class as in past years.

The YWCA requests a dumpster for use this Saturday at their Kids Day event at Moul Field; ·we will' charge for same. Also they ask to rope off the parking lot. Approval to hang their banner on the fence (with no stakes) beginning today has been approved.

New Business: Approval of two (2) members to serve on the Recreation Board to fill recent vacancies for remaining terms.

General Items:

>- Columbia Gas hopes to have York Street completed in the next two (2) weeks, weather permitting.

Borough Manager Report April 20, 2015 Pa e3

);> The Tanger building pipe yard is ninety (90%) percent complete. Work continues with the main brick building and the red metal building.

);> We need to have Council representation for the Inside Hanover event on Saturday, May 2nd from 10:00 AM to 2:00PM.

);> The evaluation of Long Arm Dam is underway.

);> Filter Plant improvements are on schedule; the Video Progress Report will be presented at Council meeting to show same.

);> The Recreation Program is gearing up for the 2015 season.

);> There is a Street Committee meeting set for Tuesday, May 5th at 3:00PM.

Respectfully submitted,

'~o.-0v~,R \Y'--"\.__

Barbara A. Krebs Borough Manager

TO: Ben Adams All Members of Hanover Borough Council Barb Krebs, Manager

FROM: Jan Cromer, Fire Chief

DATE: April14, 2015

SUBJECT Monthly Fire Report for March 2015

==================================

TYPE ALARMS VEHICLE ACCIDENTS 12 HELICOPTER STANDBY AMBULANCE ASSISTS 0 MEDICAL ASSISTS APPLIANCE FIRES 0 MISCELLANEOUS/UNCLASSIFIED ASSIST POLICE 1 CONTROL BURN NATURAL GAS/PROPANE 0 AUTOMATIC ALARMS INVESTIGATION Malfunction- 10 False-MUTUAL AID RESPONSES 19 BOMB THREATS ODOR INVESTIGATION 0 BOX ALARMS

False- Malicious-PEDESTRIAN STRUCK 0 CARBON MONOXIDE ALARMS PUBLIC SERVICE CALLS 1 CHIMNEYS & FURNACES RESCUE CALLS 0 DEBRIS REMOVAL SEARCH DETAILS 0 DUMPSTER/TRASH/REFUSE SMOKE INVESTIGATION 0 ELECTRICAL STRUCTURAL FIRES 3 EXPLOSIONS Residential - 1 Comm./Indust - 2 VEHICLE FIRES 1 GARAGES/SHEDS WIRES/POLES 1 GRASS/TREES/MULCH RIT RESPOSNES 0 HAZARDOUS MATERIALS FIRE POLICE RESPONSE 0 ATR RESPONSE GOOD INTENT CALL 3

FIRE RESPONSES 54 RESCUE TRUCK RESPONSES 1

SALVAGE TRUCK RESPONSES 0 AIR TRUCK RESPONSES 1 ARSON RESPONSES 0

MEDICAL ASSISTS 7 PUMP DETAILS 0 AMBULANCE RESPONSES 0 FIRE POLICE 0

TOTAL RESPONSES 61 TOTAL ESTIMATED DAMAGES $4200.

0 7 0 1 10

0 0

1 1 1 1 0 0

0 1 0 0

EMS SERVICE TO HANOVER BOROUGH

FOR

MARCH

2015

Responses In Hanover Boro

Responses By MICU 49

Responses by Ambulance 49

264

168

96

Fire Chiefs Report For March 2015

1-The Fire Department attended eleven meeting for the Department during March

2-The Hanover and Penn Township Career Firefighters and Volunteer Sharon Moore held a static display at the Hanover Builder's Show.

3- Captain Spickler conducted a Fire Drill at Hanover Hall

4- There were no tours of the Station conducted during March

5- Training:

3/01- A Shift training on risk management

3/02- Capt. Amspacher completed NIMS 300 3/06- C Shift training on hydrant locations 3/06- Kevin Meyers completed BBP on-line 3/08- FF Crouse completed Training the Trainer on trailer operations 3/08- FF Waltemyer completed Instructor Update at PSF A on reversed classroom & Flow

Path Management 3/08- Capt. Clousher completed 12 hours of Train the Trainer for the new PA Vehicle

Rescue Program 3/09- Department Training; Forcible Entry, 12 members attended 3/10- Department Training; Forcible Entry, 5 members attended 3/10- FF Kaiser completed an Arson Awareness Class 3/10- FF Smith completed BBP on-line 3/15- C Shift training on lift airbags 3/17- FF Smith completed Basic Airway Mgmt on-line for Con Ed 3/17- Capt. Spickler completed BBP on-line 3/17- FF Smith completed EMS Role in Child Abuse on-line for Con Ed 3/17- Capt. Spickler completed Burn Injuries Assessment on-line for Con Ed. 3/18- B Shift training on SCBA Re-cert, Vol FF Johnston, Matz & Yealy also attended. 3/19- FF Kaiser completed Spinal Immobilization on-line for Con Ed 3/19- A Shift training on FF Safety & Health 3/20- FF Sponseller completed BLS Protocol Updates and BBP on-line 3/21- Capt. Spickler completed Narcotics Overdose on-line for Con Ed 3/21- FF Smith completed 3 hours on Con Ed on-line (multiple classes) 3/23- FF Lalley completed BBP on-line 3/23- Department Training; Search & Rescue, 9 members attended 3/24- Department Training; Search & Rescue, 7 members attended 3/24- Vol FF Fissel completed BBP on-line

DEPARTMENT OF PUBLIC WORKS MONTHLY REPORT

Apri117, 2015

During the past month the following work was performed by the employees of the Public _Works department:

STREETS:

REFUSE:

PARKS:

MISC.

TREES

random sign work - 5 days random street patching with cold asphalt - 2 days random street patching with hot asphalt - 2 days street crack sealing with hot asphalt - 4 days repair street light electrical short on Eisenhower Dr. - 1 day daily sweeping of all streets

daily collection of refuse monthly collection of recyclables for commercial customers residential curbside collection of recyclables scheduled for- 4/20 thru 4/24

haul and stock pile mulch for parks and playgrounds - 2 days mulch all parks and playgrounds- 6 days prepare ball fields at Good Field complex for play - 1 day

excavation and grading at Tanger property- 12 days install benches at Library - 1 day transport downtown flower containers for spring planting - 1 day remove and deliver Market House stalls - 1 day

tree work by permit - 1 day pick up trees from nursery for spring planting - 1 day plant all trees for spring planting per permits- 2 days

Respectfully submitted

~~~ Randall E. Ba.;g~­Supt. of Public Works

1.20

1.00

0.80

~ 0.60 J: 0 ~

0.40

0.20

0.00

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-II II

Wastewater Monthly Report for April2015

March 2015

RAINFALL vs AVERAGE DAILY FLOW

,... \ I

'- ' ' ....... ....... / ........ ~ ......... -

-RAINFALL I

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14.0

12.0

10.0

8.0 c (!)

6.0 ::!:

4.0

2.0

0.0

• The average daily flow for the month of March was 6.079 MGD. The maximum daily flow of 11.811 MGD occurred on March14. The total rainfall for the month of March was 3.7 inches.

• The Discharge Monitoring Report for the month of March 2015 was filed with DEP showing no permit exceedances.

• Sludge hauling continues as weather permits. Sludge removed from the treatment plant during the month of March totaled 121.89 wet tons. The yearly total hauled through March is 533 wet tons. The sludge storage pad currently contains approximately 700 wet tons.

• There were 105,486 gallons of bulk water hauled during March 2015. The total hauled during 2015 is 203,192 gallons

Respectfully submitted Timothy L. Mayers Superintendent Wastewater Treatment

,, .

HANOVER WATER DEPARTMENT OPERATING REPORT

Water delivered to distribution system (Gallons) March 2015

Water delivered to distribution system (Gallons) March 2014

Difference in consumption (Gallons) for the month

Average daily consumption (Gallons) March 2015 Average daily consumption (Gallons) March 2014

Difference in daily consumption (Gallons) for the month

Consumers - March 2015 Consumers- March 2014 Increase in consumers

(New Customer Report)

Rainfall, Hanover Borough, During March 2015 Rainfall, Hanover Borough, During March 2014

Rainfall, Sheppard & Myers Impounding Dam Area, During March 2015

Rainfall, Sheppard & Myers Impounding Dam Area, During March 2014

Rainfall, LBS Dam Area, During March 2015 Rainfall, LBS Dam Area, During March 2014

Water Pumped from Slagle's Run Pump Station During March 2015

During March 2014

./,;

LC!dcmlwaterlreports

143,011,000

133,490,000

9,521,000

4,613,258 4,306,129

307,129

16,895 16,768

127

4.30 inches 5.05 inches

(0.75) inches

4.50 inches

4.68 inches (0.18) inches

4.04 inches 5.01 inches

(0.97) inches

0

46,000

(46,000)

FILTER PLANT REPORT Apr 22, 2015

• LBS Dam Full partially drawn down for testing by engineers on spillway. Total capacity of both dams is at 92.89/'o with 5 yr avg. at 94.85%.

• Weekly total water pumped from the Filter Plant for the past week was 8.62/'o below the 5 yr average.

• Filter Plant upgrade Phase 1 continues with no major problems with normal water service to system.

• Overfeed of soda ash on April 5th causing some cloudy water sent into the system. DEP notified but no violations. Problem corrected during the early morning hours immediately after it was discovered.

• Routine exercising of Slagle Run pumps to assure proper operation if needed.

Terry Sterner Supervisor, Filter Plant

April2015

ENGINEERING REPORT

Borough Related Projects o Attended April Staff meetings o Attend April meeting of the Hanover Borough Council o Attended April meeting of the Zoning Hearing Board o Attended April meeting ofthe Local Government Advisory Committee to the York County

Planning Commission o Reviewed and researched potential upcoming plans for:

o Chris Trone- Efficiency Apartments on Elm A venue o Right of Way and Plan research for other departments and outside requests o Filed citations with district magistrate for garbage violations o Made revisions to Stormwater Management Ordinance and guidance documents

o Developed fee schedule and resolution o Added guidance sketches and calculations

Grant Projects o Submitted quarterly reports for active CDBG grant projects o Submitted payment requests for Stormwater Improvements and Hanover Commons grants

Water Department Projects o Worked on annual consumer confidence report for the Water Department o Prepared construction drawing for Mustang Heights development in Conewago Township o Highway Occupancy Permits completed for:

o 870 York Street o As-Built drawings for completed water projects

Sewer Department Projects o Updated monthly hours report and accomplishments report for the 1&1 crew o Reviewed televising of sanitary sewer lines for future improvements and maintenance o Received and logged monthly flow reports from sewer plant

Respectfully submitted,

Zachary R. Steckler Engineering Office

A. Completed daily P A One calls B. Repair/Maintenance:

a. Repairs

Distribution Report March 18- April16, 2015

1. Blacktop patches from broken water mains this winter 11. Broken water line Pleasant St. near intersection of Fulton St.

111. Leak at Sonny St. on service line IV. Fire hydrant at Stoner Ave. and Frederick St. v. Fire hydrant at Filter Plant

b. Installed new water line and fire hydrant at Tanger's building

c. Performed flow test at R.H. Sheppard on Middle St. d. Performed flow test N. Wilson Ave.

C. Water Main Projects: a. Continuing work on Locust St

1. Main is installed on Locust between E. Middle and Pleasant St., beginning to switch laterals to new main in that section

11. Installed pipe work that required boil water notices to approx. 45 customers on Pleasant

St., from York St. to Baer Ave.

b. Continuing work on Center St. i. Moving 12" water main at various locations for storm sewer installation

c. Started valve exercise program on transmission valves per DEP

D. Meetings Attended: a. Various meetings with contractors b. PennDot personnel c. Staff meeting with borough manager, April 9

E. Emergency Calls: a. Sun., March 29, called to playground on Filbert St. for broken water line

Water Dam Report A. Distributed emergency response plan to neighboring townships and municipalities B. Dam personnel assisting filter plant maintenance man in repair of 48" broken valve at LBS dam

C. Repair and paint picnic tables D. Dig out stumps from fallen trees from winter storms E. Started mowing properties F. Completed repair of post and cables around parking lots G. Daily readings and reporting of water levels and releases H. Patrolling dams and daily trash pick up

Dale Ault, Water Dept."Distribution Supervisor 4116/15

WATERMETERDEPT.REPORT APRIL 17,2015

• Overseeing daily operation of pumps and chlorine settings at Parr's Hill Reservoir.

• Attended staff meetings on March 31, & April 9. • Hand delivered 153 letters for delinquent water accounts. • Terminated water service to 21 ofthose locations. • We additionally terminated water service to 21 more locations for Conewago

Twp. for delinquent sewer bill accounts. • Reading 5,054 water meters in Zone 1. Also went out on 89 locations for final

readings and checked on 64 abnormal readings. • Installed meters at 7 new locations. • Changed , tested, and repaired meters @ 81locations. • Witnessed flow test by Diamond Sprinklers@ Delia's 348 Poplar St..

Respec~~lly Submitte~ 13£~ Bill Sherman Meter Supervisor

Thank You To Our Corporate Sponsors:

Snyders Lance(il, Cap ita I BLUe + s,.,c~,.,,.,9,~'""·p_qdM~w

Guthrie Memorial Library- Hanover's Public Library

Director's Report March 2015

The Guthrie Memorial Library- Hanover's Public Library is a welcoming environment representing

education, recreation, and progress, forming a cultural connection that joins people through text,

technology, and meeting spaces.

National Library Week: April12- 18!

Wanted: Adult Volunteers ' ' j 'i ~.

Willing to work in the Adult, Teen or Children's Rooms? Able to commit to a couple of hours one or more days a week? The library is looking for qualified people to work the desk­answering phones, checking items in and out, printing for the public computers, etc Applications available at the Adult Desk.

Yes, we are still looking for more volunteers! We have awesome volunteers but are in need for more!

Fair Share

On April 13, GML kicked off a one year fund raising and awareness campaign, funded by State Librarian, in which we asked Adams County residents to make a donation of $20 to help offset the cost of library services in the absence of Adams County Government support. Please see attached flier which is being given to Adams County residents at the time of the donation request.

We have had a positive response by most so far. It is far too early to provide any significant results. We look forward to updating you on this process monthly.

Children's Department:

Right on the Money Mini-Camp, ages 5-7. Like money? Then this four session mini-camp is for you. Miss Kelly will use storybooks and activities to help kids, ages 5-7, get money smart! Learn how to earn, spend, borrow, and save; it all makes great cents! May 6, 13, 20 & 27, 4-5 pm. Limit 15 children. Registration required.

1

Parent Child Workshop: sponsored by Sweet Charities of Hanover. This five-week program is for

parents with children 1-3 years of age. The Program Room is full of toy stations for children to play and learn with their parents. Registration is required at the Children's Desk.

Crazy S's Math Club, a fun hands-on math program, will be held on Wednesday afternoons March 4-

April22.

Chef Cindy's Cooking with Kids is an interactive, hands-on program that is both entertaining and

educational. Children prepare age-appropriate, kid-friendly recipes and learn about kitchen and food

safety. Registration is required and there is a fee.

Earth Day Art Sculpture: Fun with recycled objects and creativity, is coming! On Friday, Aprillih from 2-

4 pm in the Children's Library come and see all the creative objects on display!

One Book, Every Young Child Story time: Join Miss Kelly as she reads the Pennsylvania One Book,

Every Young Child selection for 2015 "Number One Sam" by Greg Pizzoli.

Children's Department continues offering 7 story times a week, not including reading therapy dogs

sessions, and they are very well attended.

Teen Department:

The teen department is starting a Chess Club. The Friends ofthe library purchased the teen department

a chess table and the club will begin meeting weekly on Tuesday evenings from 5-7 pm in the Teen

Study Room beginning May 12.

Since the first Video Game Tournament was such a success, teen department will be hosting another

tournament on May th and a Video Gaming Club will meet regularly on Thursday evenings at 5-7 pm

beginning on May 14th.

Adult Department:

Thursday, May 14, 2015 10:00 AM -12:00 PM The York County Library Systems very own Tech Guru, will be available to help patrons who are puzzled by their electronic gadgets such as eReaders, tablets, smart phones, and computers. All they need to do is bring the gadget along to the library.

Dollar-A-Day Boys: Bill Jamerson will do a musical tribute to the Civilian Conservation Corp. The CCC was

a federal government program that paid $1 a day during the Great Depression when jobs were scarce.

This tells the story of the boys who became men during their time with the CCC. Monday, May 18,@6:30

Simplifying Medicare Workshop: Confused about Medicare? Overwhelmed by your overflowing

mailbox? Join us for this informative, practical, and easy-to-understand workshop aimed at clarifying

this confusing subject. Monday, May 11, 2015 6:30 pm

2

MoJ'\thfy Book Ta{ks

Mystery Book Talk

1st Tuesday of the Month

6:30 pm in the John & Joan Bare Center

Noontime Book Talk

3rd Monday of the Month

Noon in the Hormel Reading Room

Development

Plans are underway for Summer Solstice to be held on June 19th from 7-11 on the Roof! Please see

attached flier.

Arty-Gras! @Guthrie Memorial Library has been cancelled.

Friends of the library

The Friends book sale is planned for April 24- 25. They have received an overwhelming amount of

donations thus far and look forward to a successful sale. Proceeds will be used to help supplement

summer reading programs.

Building and Grounds

LSC visited GML on April 8 and conducted a thorough investigative study. They will send their results

to Bill Schell with recommendations on options to correct library leaking.

Brown's Glass will be fixing the window wells in the front lobby and back stairwell

YCLS

Summer Reading Club- York County Library System is providing GML with booklets, marketing,

advertising, prizes and some programing for teen and children's Summer Reading Clubs.

Digital Hoopla is a digital platform that allows library cardholders free access to thousands of new digital

items. York County Libraries launched this exciting product to our cardholders during National Library

week (April 12th -18th). This is going well. The only complaint we get is why we can't get more of this!!

Respectfully,

Lisa Kane

3