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Reports of the City Works Committee Meeting held at 7.30pm on Tuesday, 7 April 2009. APOLOGIES DECLARATIONS OF INTEREST Pecuniary Interests Non Pecuniary Interests ITEM TITLE PAGE

1. TECHNICAL SERVICES 4

1.1 Traffic Committee 4

1.2 Street Lighting Update 38

1.3 Cambridge Avenue High Level Bridge - Status 41

1.4 Federal Black Spot Funding 47

1.5 Change on Traffic Delegation - Parking Restrictions Near Stations 52

1.6 M5 Travel Time Benefits 55

1.7 Illawarra Coal - Application for Undertaking Geotechnical Investigations in Wedderburn

58

1.8 Minutes of the Community Safety Sub Committee Meeting held on 12 March 2009

62

2. OPERATIONAL SERVICES 77

2.1 Landscaping Proposal - Rosemeadow Reserve 77

2.2 Mawson Park, Campbelltown - Installation of RAAF C130 Propeller 80

3. ASSETS AND SUPPLY SERVICES 82

3.1 T08/19 Design and Print 82

3.2 Provision of Construction Management Services for Campbelltown Stadium - Stage Three Development

91

3.3 Improvements to Toilet Facilities at Leumeah Skate Park 93

3.4 Memorial Oval, Ingleburn - Additional Seating 95

4. EMERGENCY SERVICES 96

4.1 Emergency Risk Management Plan 96

4.2 State Emergency Services - Quarterly Report Ending December 2008 98

5. GENERAL BUSINESS 100

ITEM TITLE PAGE

Nil. 100

11. CONFIDENTIAL ITEMS 100

No reports this round 100

City Works Committee Meeting 7 April 2009 11b1.1 Traffic Committee

Minutes of the City Works Committee held on 7 April 2009 Present Councillor M Thomas (Chairperson)

Councillor F Borg Councillor A Chanthivong Councillor S Dobson Councillor W Glynn Councillor P Hawker Councillor A Rule Director Business Services - Mr M Sewell Director Community Services - Ms L Deitz Director City Works - Mr J Hely Manager Assets and Supply Services - Mr G Mitchell Manager Business Assurance - Mrs M McIlvenny Manager Compliance Services - Mr A Spooner Manager Corporate Support - Mr S Kelly Manager Customer Service - Mr I Hudson Manager Healthy Lifestyles - Mr M Berriman Manager Human Resources - Mr B Mortimer Manager Library Services - Mr G White Manager Operations - Mr K Lynch Executive Assistant - Mrs K Peters

Apology Nil DECLARATIONS OF INTEREST Declarations of Interest was made in respect of the following item: Pecuniary Interests Councillor Chanthivong - Item 1.7 - City Works Committee - Illawarra Coal - Application for Undertaking Geotechnical Investigations in Wedderburn - Councillor Chanthivong advised that he is a shareholder of BHP and indicated that he will leave the room and not take part in debate. Non Pecuniary Interests Nil


1. TECHNICAL SERVICES

1.1 Traffic Committee

Reporting Officer

Manager Technical Services

Attachments

1. Minutes of the Local Traffic Committee Meeting held on 12 March 2009 2. Minutes of the Campbelltown Traffic Committee Meeting held on 12 March 2009

Purpose

To seek Council's endorsement of the recommendation arising from the Local Traffic Committee and Campbelltown Traffic Committee held on 12 March 2009.

Report

RECOMMENDATIONS OF THE LOCAL TRAFFIC COMMITTEE 12 MARCH 2009 Reports Listed for Consideration LTC 09/08 On-Road Truck Rest Area - Stennett Road, Ingleburn 1. That Council approve the installation of signage in Stennett Road, Ingleburn from

Williamson Road to Inglis Road permitting heavy vehicles to park all day. 2. That the signage to be approved to read "Long or Heavy Vehicles Permitted to stop longer

than 1-hour - Monday to Sunday". 3. That the adjoining property owners be consulted prior to sign installation, and Council

proceed with the installation if there are no objections. LTC 09/09 'No Through Road' sign - Quinion Place, Ambarvale 1. That Design Plan 12136 be approved for the installation of a 'No Through Road' sign at

entry to Quinion Place, Ambarvale. 2. That the concerned residents be advised of Council's decision. LTC 09/10 Campbelltown LGA - Decommissioning of Bus Stops 1. That Council approve the decommissioning of 44 bus stop locations as indicated in the

Attachment.


2. That Council advises the Ministry of Transport of the decommissioning of the bus stops. 3. That Council advises Interline to remove Bus Stop signage and postings from all the

decommissioned bus stops. LTC 09/11 Parking Restriction Amendment at Rail Stations 21 and 22 March 2009 1. Provision of No Entry Buses Excepted signs for the temporary occupancy of the commuter

car parks in Railway Parade at Glenfield Station as per tabled Traffic Control Plan. 2. The temporary conversion of the No Parking restriction in Menangle Road to a Bus Zone. 3. The temporary conversion of the 1/4P southbound parking restriction in Farrow Road to a

Bus Zone. 4. The temporary conversion of a southbound No Parking restriction in Minto Road, on the

approach to Redfern Road, to a Bus Zone. 5. The temporary conversion of a No Parking/2P restriction in Ingleburn Road, on the

southbound approach to Oxford Road, to a Bus Zone. LTC 09/12 Minto Renewal - Stages 3 and 4 - Linemarking, Signposting and Traffic

Facilities 1. That further investigation is undertaken into whether or not the warrant criteria for a school

children crossing located mid-block in Monaghan Street could be satisfied. 2. Where the warrant criteria for a school children crossing is met, that discussions be held

with the school principal regarding the school taking responsibility for the daily operation of the crossing.

3. That formal Roads and Traffic Authority approval for the extension of the School Zone in

Mossglen Street be obtained prior to the commencement of the road construction works. (Note: this road will be known as Monaghan Street on completion of the extension works).

4. That, except for the last 30m of either end of the street, a centrally placed separation line is

to be applied to the full length of Road 17 in Stage 4 of the Minto Renewal Project. Late Items LTC 09/13 Ben Lomond Road, Minto - Traffic Facility Upgrade That Council install rumble bars in Ben Lomond Road on approach to Mossglen Street, Minto, as indicated in the Plan 12137, Sheet 1. RECOMMENDATIONS OF THE CAMPBELLTOWN TRAFFIC COMMITTEE 12 MARCH 2009 Reports Listed for Consideration


CTC 09/09 Pembroke Road, Leumeah - Review of Linemarking That Officers from the Roads and Traffic Authority, Council and the bus companies jointly inspect Pembroke Road, Leumeah and make a further assessment to improve the safety for through traffic and cyclists. CTC 09/10 Hyde Parade, Campbelltown - Pedestrian Crossing Concerns 1. That the response from the Roads and Traffic Authority be noted. 2. That a further report be presented to the Traffic Committee following completion of the 40k

high pedestrian activity area. 3. That Council Officers undertake further investigation for the provision of pedestrian fencing

to improve pedestrian safety in Hyde Parade, Campbelltown. CTC 09/11 Anderson Street, St Helens Park - Speeding Concerns 1. That Council not support blocking vehicle movements between Caradini and Anderson

Streets, St Helens Park. 2. That Council list for design investigation the provision of non-reflective raised pavement

markers at the mid-block bend in Anderson Street. 3. That Council advise the petitioners of its decision. 4. That Council undertake further observation surveys of corner cutting behaviour at

Kellerman Drive. Late Items CTC 09/12 Macquarie Road, Macquarie Fields - Reschedule temporary road closure for

cycle race That approval be given to reschedule the programmed closure of Macquarie Road as outlined in the attachment. CTC 09/13 Hurley Street, Campbelltown - Median Fencing That the information in the body of the report be noted. General Business CTC 09/14 Glenfield Transport Interchange That the information be noted. CTC 09/15 Cambridge Avenue Causeway, Glenfield That the information be noted.


CTC 09/16 Cumberland Road, Ingleburn - Pedestrian Crossing Concerns That a review of the accident history and visibility be undertaken at the existing pedestrian crossing on Cumberland Road, Ingleburn, near Norfolk Street. CTC 09/17 Narellan Road/F5 - Slip Lane That the information be noted. CTC 09/18 Williamson Road, Ingleburn - Signage at Henderson Road That the information be noted. CTC 09/19 DFO Site - Queen Street, Campbelltown That the revised signal design plan be submitted to the Roads and Traffic Authority incorporating the comments of the Traffic Committee.

Officer's Recommendation

That the recommendations of the Local Traffic Committee and Campbelltown Traffic Committee as detailed in the Minutes of the meeting held on 12 March 2009 be adopted. Committee’s Recommendation: (Borg/Rule) That the Officer's Recommendation be adopted. CARRIED Council Meeting 14 April 2009 (Thomas/Rule) That the Officer's Recommendation be adopted. Council Resolution Minute Number 83 That the Officer's Recommendation be adopted.

City Works Committee Meeting 7 April 2009 11b1.1 Traffic Committee ATTACHMENT 1

LOCAL TRAFFIC COMMITTEE MINUTES

12 March 2009

LOCAL TRAFFIC COMMITTEE

Traffic matters related to the functions delegated to Councils under the Transport Administration Act 1988.


Minutes Summary ITEM TITLE PAGE

LOCAL TRAFFIC COMMITTEE MINUTES

1. ATTENDANCE

2. APOLOGIES

3. CONFIRMATION OF MINUTES

4. BUSINESS ARISING FROM MINUTES

5. REPORTS LISTED FOR CONSIDERATION

LTC.09/08 On-Road Truck Rest Area - Stennett Road, Ingleburn

LTC.09/09 'No Through Road' sign - Quinion Place, Ambarvale

LTC.09/10 Campbelltown LGA - Decommissioning of Bus Stops

LTC.09/11 Parking Restriction Amendment at Rail Stations 21 and 22 March 2009

LTC.09/12 Minto Renewal - Stages 3 and 4 - Linemarking, Signposting and Traffic Facilities

6. LATE ITEMS

LTC.09/013 Ben Lomond Road, Minto - Traffic Facility Upgrade

7. GENERAL BUSINESS

No reports this round

8. DEFERRED ITEMS


LOCAL TRAFFIC COMMITTEE MINUTES Traffic matters related to the functions delegated to Councils under the Transport Administration Act 1988. Minutes of the Local Traffic Committee held on 12 March 2009


1. ATTENDANCE

Campbelltown City Council Councillor P Lake (Chairperson) Manager Technical Services - Mr D Webb Coordinator Traffic and Road Design - Mr A Fernando Team Leader Traffic Investigations - Mr F Sirc Senior Engineer Traffic - Mr M Arya Traffic Officer - Mr R Ayoub Acting Manager Development Services - Mr J Baldwin Administrative Assistant - Mrs S Lambert Roads and Traffic Authority Mr P Davidson Police Representatives Sergeant J Sorrenson Bus Companies Interline - Mr B East Busways - Mr S Grady Representatives of State Members of Parliament Mr R James Mr J Duncan

2. APOLOGIES

Sergeant D Smith


The Minutes of the previous meeting held on 12 February 2009 were adopted by Council at its meeting on 10 March 2009.




LTC.09/08 On-Road Truck Rest Area - Stennett Road, Ingleburn

Previous Report: Nil Electorate: Campbelltown


Author Location: Traffic and Road Design Unit

Attachments

1. Roads and Traffic Authority letter (DW 2146392) 2. Extract from the Road Rules 2008 Background (12/03/2009) The Roads and Traffic Authority (RTA) has engaged a consultant to investigate the opportunities for the establishment of heavy vehicle rest areas at selected locations across metropolitan Sydney in consultation with relevant local government authorities and the industry. The focus is on identifying opportunities that can be developed in the short term with minimal works and at minimal cost to road authorities. As part of discussions held with the consultants representing the RTA, a number of roads within the industrial areas in Campbelltown, Ingleburn and Minto have been examined for locations for heavy vehicle rest areas. Specific sites have been investigated at locations, where Council has previously introduced long stay heavy vehicle parking from 5.00pm to 7.00am Monday to Friday and all day Saturdays and Sundays in following locations:

• Airds Road, Minto (east side) - From Rose Payten Drive to Plough Inn Road

• Airds Road, Minto (east side) - From Swaffham Road to Rose Payten Drive

• Culverston Road, Minto - Full length • Stennett Road, Ingleburn - From Williamson Road to

Inglis Road The RTA is also continuing discussions with the Federal Government, Council and the industry for locating log-term truck rest areas along the Hume Highway closer to the Metropolitan area of Sydney, in addition to the short-term locations being considered. At discussions held with Council Officers, the RTA has indicated that planning for proposed long-term truck rest areas in Varroville and Pheasants Nest are progressing as an interlinked design. While developing long-term truck rest areas along the Hume Highway boundary, it is appropriate that short-term on-street truck rest areas are considered within the local industrial areas to assist the local truck drivers and the industry providing a direct economic input into the area. For this purpose, the RTA has requested (Attachment 1) that about a 400m length of kerbside parking in Stennett Road, Ingleburn be considered for a 24-hour on-street parking for heavy vehicles for a 12-month trial period in consideration of the following reasons:

• Stennett Road is accessible to Hume Highway via Williamson Road and Campbelltown Road.

• Currently there is some degree of passive security surveillance in the area. • There are some amenities available in nearby service stations.


• The rest area is suitable in traffic engineering terms and will not impact on traffic flow

efficiency in the area. Legislation Clause 200 of the Road Rules 2008 (Attachment 2) and related regulation, prevents owners and drivers of vehicles larger than 7.5m and or greater than 4.5 tonnes parking in a built up area unless the driver is carrying out functions under the road transport legislation or unless the driver is permitted to stop on the length of road for longer than 1 hour, by information on a traffic control device or under sub-rule (2A) or another law of jurisdiction. It is noted that an approved traffic control device includes a traffic sign, which can provide information enabling a heavy vehicle driver to stop on a length of road longer than 1 hour. Improvement Works required All day truck stops are likely to generate additional waste material and refuse bins will need to be provided at agreed locations to suit up to 16 semi-trailers that could be accommodated within the 400 meter area. There are some trees planted along the nature strip and may need to be augmented in the future to increase shade during the day. Proposal and Consultation It is suggested that a 24-hour truck rest area be provided in Stennett Road, Ingleburn on the southern side from Williamson Road to Inglis Road for a 400 meter length, where Council has previously introduced long stay heavy vehicle parking from 5.00pm to 7.00am Monday to Friday and all day Saturdays and Sundays. The proposed signage will indicate that

"Long or Heavy Vehicles Permitted to Stop Longer than 1-hour – Mon to Sun" Prior to introduction of the proposed signage it is also suggested to consult with adjoining property owners and proceed with the installation of signage if there were no objections to the proposal. Discussion (12/03/2009) The Manager Technical Services advised of ongoing discussions with the Roads and Traffic Authority and Consultants regarding locations of heavy vehicles rest areas within industrial areas in Campbelltown, Ingleburn and Minto. In the short term the RTA has requested Council to consider all day parking in Stennett Road, as indicated in the report. The Committee discussed the matter and supported the recommendations as presented.

Recommendation of Local Traffic Committee

1. That Council approve the installation of signage in Stennett Road, Ingleburn from Williamson Road to Inglis Road permitting heavy vehicles to park all day.


2. That the signage to be approved to read "Long or Heavy Vehicles Permitted to stop longer

than 1-hour - Monday to Sunday". 3. That the adjoining property owners be consulted prior to sign installation, and Council

proceed with the installation if there are no objections.

LTC.09/09 'No Through Road' sign - Quinion Place, Ambarvale

Previous Report: Nil Electorate: Wollondilly Author Location: Traffic and Road Design Unit

Attachments

Design Plan 12136 (Under Separate Cover) Background (12/03/2009) Council has received requests from residents in Quinion Place, Ambarvale to install a 'No Through Road' sign to restrict through traffic attempting access to Orlick Street, Ambarvale. Council Officers have investigated the matter and have noted that the UBD street directory and mapping systems show a continuous road from Quinion Place to Orlick Street, although the two streets are constructed with two cul-de-sac turning heads. Access driveways linking two cul-de-sacs are closed in the middle with timber bollards restricting access from one street to the other. Orlick Street has a 'No Through Road' sign installed at the intersection of Woodcourt Street and Orlick Street. It is appropriate that a 'No Through Road' sign be installed at the intersection of Harthouse Road and Quinion Place, Ambarvale to restrict inadvertent attempts to drive through Quinion Place. Discussion (12/03/2009) The Committee discussed the matter and supported the recommendations as presented.


1. That Design Plan 12136 be approved for the installation of a 'No Through Road' sign at entry to Quinion Place, Ambarvale.

2. That the concerned residents be advised of Council's decision.


LTC.09/10 Campbelltown LGA - Decommissioning of Bus Stops

Previous Report: LTC 08/32, 08/17, 08/13; CTC 07/91 Electorate: Campbelltown and Macquarie Fields Author Location: Traffic and Road Design Unit

Attachments

List of decommissioned bus stop locations Background (12/03/2009) The Traffic Committee at its meeting of 13 December 2007 was advised that the Ministry of Transport has undertaken a review of bus services in the Sydney metropolitan area to ensure local people are connected with local places and with other bus routes or modes of transport. Following the review new bus routes within the LGA commenced on 18 August 2008. The Traffic Committee at its meetings of 20 March 2008, 17 April 2008, 15 May 2008, 12 June 2008, 10 July 2008 and 7 August 2008 considered reports regarding additional bus stops on proposed bus routes. As part of its recommendations the Traffic Committee suggested that a separate report for decommissioning of bus stops be presented at a future meeting. The local bus company, Interline has recently provided a list of 44 bus stop locations (Attachment), requiring decommissioning. It is suggested that the Traffic Committee endorses decommissioning of bus stops as indicated in the Attachment. Bus shelters exist at two locations and are of mesh box type. Both these bus shelters require further condition assessment either to relocate or to demolish, and is undertaken as part of Council's bus shelter program. It is noted that Council is undertaking separate lobbying of the Ministry of Transport on a number of issues following the bus route changes. It is considered that the decommissioning does not jeopardise these efforts. Discussion (12/03/2009) The Committee discussed the matter and supported the recommendations as presented.


1. That Council approve the decommissioning of 44 bus stop locations as indicated in the Attachment.

2. That Council advises the Ministry of Transport of the decommissioning of the bus stops. 3. That Council advises Interline to remove Bus Stop signage and postings from all the

decommissioned bus stops.


LTC.09/11 Parking Restriction Amendment at Rail Stations 21 and 22 March 2009

Previous Report: CTC. 08/80 Electorate: Campbelltown, Macquarie Fields & Wollondilly Author Location: Traffic and Road Design Unit

Attachments

1. Glenfield Rail Station On Street Commuter Car Park Signposting 2. Railcorp Attachment 2: Changes to Parking a Rail Stations Background (12/03/2009) The Campbelltown Traffic Committee at its meeting of 18 December 2008 considered a report regarding Railcorp's planned series of South Railway Line closures. The Committee discussed signposting changes at various Rail Stations including a Traffic Control Plan for the use of the commuter car park at Glenfield Station. Railcorp has since forwarded advice that they are undertaking track maintenance work using the possession on the South and East Hills rail lines between Sydenham and Goulburn and Liverpool and Macarthur for the weekend of Saturday/Sunday 21 and 22 March 2009. Railcorp refers this possession as Possession Configuration two (2). Railcorp advises in their Traffic Management Plan that Possession Configuration two (2) will affect the following rail stations in the Campbelltown Council area: Macarthur, Campbelltown, Leumeah, Minto, Ingleburn, Macquarie Fields and Glenfield. Railcorp has also presented a 2009/2010 Possession Programme as per Configuration two (2) for the following dates: 12 and 13 September 2009 5 and 6 December 2009 13 and 14 February 2010 1 5 and 16 May 2010 Railcorp is seeking approval for changes to carpark arrangements in the vicinity of Glenfield Station with minor changes to regulatory on street parking at most of the stations except for Leumeah and Macquarie Fields Stations. A summary of the amended signposting requirements is shown attached.


At Menangle Road, Macarthur Station, Railcorp is asking Council to consider converting the existing southbound No Parking restriction to a temporary Bus Zone for the respective weekends. At Farrow Road, Railcorp is requesting the temporary conversion of the 1/ 4 P restriction to a Bus Zone. Similarly, at both Minto and Ingleburn Stations, Minto Road and Ingleburn Road, a temporary conversion of the part time No Parking/ 2P restriction on the southbound approach to the immediate intersections as Bus Zones. Sketch Plans showing these changes will be tabled at the meeting. Discussion (12/03/2009) The Committee discussed the matter and supported the recommendations as presented.


That Council notes that the Local Traffic Committee is providing delegated approval for changes in traffic control devices for the up coming Railcorp Possession Configuration Two, on 21 and 22 March 2009, at the following sites: 1. Provision of No Entry Buses Excepted signs for the temporary occupancy of the commuter

car parks in Railway Parade at Glenfield Station as per tabled Traffic Control Plan. 2. The temporary conversion of the No Parking restriction in Menangle Road to a Bus Zone. 3. The temporary conversion of the 1/4 P southbound parking restriction in Farrow Road to a

Bus Zone. 4. The temporary conversion of a southbound No Parking restriction in Minto Road, on the

approach to Redfern Road, to a Bus Zone. 5 The temporary conversion of a No Parking/ 2 P restriction in Ingleburn Road, on the

southbound approach to Oxford Road, to a Bus Zone.

LTC.09/12 Minto Renewal - Stages 3 and 4 - Linemarking, Signposting and Traffic Facilities

Previous Report: Nil Electorate: Campbelltown Author Location: Planning and Development

Attachments

1. Stage 3 CC Drawing No. 254282-15-242 (Rev C) 2. Stage 3 CC Drawing No. 254282-15-243 (Rev C) 3. Stage 3 CC Drawing No. 254282-15-801 (Rev A) 4. Stage 3 CC Drawing No. 254282-15-802 (Rev A) 5. Stage 3 CC Drawing No. 254282-15-803 (Rev A)


6. Stage 3 CC Drawing No. 254282-15-804 (Rev A) 7. Stage 4 CC Drawing No. 284144-1-241 (Rev A) 8. Stage 4 CC Drawing No. 284144-1-242 (Rev A) Background (16/10/2008) In 2007 and 2008 Council issued development consents for multiple stages of the Minto Renewal Project. These were DA 2072/2007/DA-S (Stage 3) and DA 1678/2008/DA-S (Stage 4). In accordance with the requirements of Council's development consents the applicant has provided sign posting and linemarking plans of the relevant stages for Council's approval. Stage 3 was tabled for the Committee's recommendations in October of 2008. At that meeting a section of Stage 3 (Monaghan Street) was tabled for the Committee's comments and for discussion purposes only. Subsequently, the Committee recommended approval of Stage 3 for all but the Monaghan Street stage. With respect to the Monaghan Street stage, it was a requirement of the committee that further investigation be undertaken with regard to testing the warrant in support of the proposed pedestrian crossing in Monaghan Street and that RTA approval for the proposed adjustments to the School Zone along Monaghan Street be obtained prior to re-lodging the plans with Council's Traffic Committee. This information is still outstanding. However, at the time of writing the report, the applicant has given assurances that the required reports and study results in support of the requested facilities will be available prior to the sitting of the Traffic Committee for this round. In this regard the formal recommendation of Council Local Traffic Committee (12/2/2009) was as follows: 1. That the matter be deferred pending further assessment of the pedestrian facilities. 2. That the proposed school zone arrangements be referred to the Roads and Traffic

Authority for comments. 3. That the roundabout intersection at Guernsey Road and Monaghan Street be further

investigated to ensure that it meets bus service requirements. 4. That further information be provided to the Committee on cycleway links to the shopping

centre and the school. Report In accordance with the requirements of Council's various development consents, the applicant has provided sign posting and linemarking plans for the development of the subject stages of the Minto Renewal Project for the consideration of Council's Traffic Committee. The plans generally show the required regulatory signage, street signage and linemarking for the direction of vehicular, cycle and pedestrian traffic. Generally the main areas of interest are tabled below:


Stage 3 - Monaghan Street' 1. The extension of Monaghan Street through to Guernsey Avenue from Pembroke Road. T-

Intersection works will be included to connect with the two exiting side roads accessing the Minto Mall area.

2. "No Stopping" zones in the vicinity of the pedestrian crossing and at places where the road

geometry prevents safe parking of vehicles or clear sight lines for pedestrians. 3. Localised road widening for the purposes of a "Kiss and Ride" zone, bus bays and/or

parking areas. The individual function of each of the sections is subject to discussion and will be determined by Council's Traffic Committee for its recommendation to Council.

4. The provision of a roundabout at the intersection of Guernsey Avenue and Monaghan

Street. The availability of an unobstructed turning area for the purposes of 12.5m rigid buses has been checked and in particular the turning manoeuvre of a bus travelling westbound along Monaghan Street and turning right to head north along Guernsey Avenue. The roundabout is to be constructed with a flush mountable annulus. Plans will be tabled for the Committees information.

5. The extension/adjustment of the existing School Zone along the eastern section of

Monaghan Street through to and joining the exiting School Zone in Pembroke Road. 6. The extension of the School Zone to include the westbound entry to the new roundabout in

Guernsey Avenue. 7. The provision of footpaths to both sides of Monaghan Street with a full width footpath along

the north side of the street doubling as the cycleway extension from Redfern Park. 8. It is proposed to convert the existing on-grade pedestrian crossing at the eastern end of

Monaghan Street to a raised Wombat style marked pedestrian crossing. This crossing services the needs of the Passfield Park Special School.

9. An additional marked Wombat Crossing has been proposed at a mid-block location along

Monaghan Street. The location chosen is aligned with the existing main pedestrian access to the Sarah Redfern High School. The applicant has taken surveys to establish the warrant for an additional pedestrian crossing and will have a response from the RTA prior to Council's Traffic Committee meeting. The proposed pedestrian crossing is approximately 115m west of the existing pedestrian crossing. These crossings will include all associated line marking and signposting including the provision of clear zones through the use of regulatory parking controls either side of the crossing.

10. Existing turn arrows at the western end of Mossglen Street are to be retained. It is

recommended that where linemarking requires renewing, that this is undertaken as part of the proposed works.

Stage 4 - Monaghan Street 11. Relocation of the existing pedestrian crossing in Guernsey Avenue approximately 25m to

the north. This is to cater for a new intersection to be constructed in conjunction with the Stage 4 subdivision.


12. The provision of double barrier line-ins to each of the T-Intersections; 13. The provision of a "Stop" controlled intersection where the new road meets the existing T-

intersection of Fenton Crescent and Merryweather Close. Generally, the road layouts have been designed to cater for: • the movements of garbage trucks throughout the development site and buses along the main

roads; • the roundabout at Guernsey Ave has been designed with a flush annulus to alleviate damage

to bus tyres; • the roundabout has been designed to ensure a 12.5m bus can turn in all directions (see

attachments 3 - 6); • "No Stopping" zones have been incorporated at strategic locations to ensure clear site

distances are maintained for pedestrians at pedestrian crossings; • a shared off-road cycleway has been included to remove the cyclists from the road area; • dedicated parking bays have been provided for the parking of private vehicles, kiss & ride

uses and/or bus parking. General comments and recommended points of amendment: Stage 3 a. Double barrier line to be added to the length of Monaghan Street; b. Double barrier line lead ins to be added to the side roads off Monaghan Street; c. All indented bays be provided with reverse curve kerb entries and exits; d. End School Zone signs be included in side roads; e. A formalised cycleway connection be provided from the north side of Monaghan to the north

eastern side of the new roundabout in Guernsey Avenue. f. Keep Left signage to be applied to ends of splitter islands at side roads and the existing

pedestrian crossing. g. No Stopping zones be signed to include the adjacent intersections, and include yellow edge

linemarking; h. Parking zones to be extended for the full length of all indented parking bays. The

requirement for No Stopping zone on the approach and departure sides of the pedestrian crossings not required where offset parking has been provided;

i. "Give-Way" controls to be provided at the intersections of Pembroke Road/Monaghan Street

and the side streets off Monaghan Street';


j. E1- Edge Line to be removed from the entry of Monaghan Street off Pembroke Road to

improve passing opportunities for eastbound traffic travelling past cars turning right into the Brookfield Road extension;

Stage 4 k. Provide central linemarking to ensure lane conformity through the bend along Road 17; l. Ensure the provision of "No Stopping" zones either side of the existing pedestrian crossing

in Guernsey Avenue and increase the double barrier line to 30m in length; m. Removal of tree bay on eastern side of Road 8, two allotments south of Road 18; n. A temporary turning head should be included at the stage end of Road 17; and o. Cycleway pavement pictograms should be removed from the plans. p. Relocation of the lighting infrastructure for the pedestrian crossing. Discussion (12/03/2009) Stage 3 Following discussion at the Traffic Committee Meeting on 12 February 2009 it was recommended that further investigation be undertaken to ascertain whether or not a warrant could be established in support of a second pedestrian crossing in Monaghan Street. As per the Committee's recommendation of 12 February, the Acting Manager Development Services subsequently tabled a revised plan of the subject site and informed the Committee that the warrant criteria for a second marked pedestrian crossing at the subject location had been tested and the criteria had not been met. As such, the Committee agreed that the second marked pedestrian crossing be deleted from the plans with a further report to be submitted on the provision of a school crossing, subject to the endorsement of the school principal. In this regard and subject to the warrant criteria for a school crossing being met, the Acting Manager Development Services will liaise with Landcom (Project Manager on behalf of Housing NSW) with respect to negotiating both the provision of a school crossing at the site and the involvement of the school principal in support of the crossing. In addition to the above, further discussion was also held with regard to the extension of the existing School Zone for the full length of Monaghan Street. The Acting Manager Development Services advised the Committee that the RTA approval had yet to be obtained for the extension of the School Zone. In reply, the RTA representative advised the Committee that an RTA inspection of the site was scheduled for the next day and advice on the School Zone extension would be provided shortly after the inspection.


Stage 4 Linemarking and signposting plans for Stage 4 of the Minto Renewal Project were also tabled. Following a brief discussion on the various aspects of the plans, it was recommended that the only amendment required was the addition of a separation line along the centreline of Road 17 to ensure lane conformity through the bend of that road.

Recommendation to Local Traffic Committee

1. That further investigation is undertaken into whether or not the warrant criteria for a school children crossing located mid-block in Monaghan Street could be satisfied.

2. Where the warrant criteria for a school children crossing is met, that discussions be held

with the school principal regarding the school taking responsibility for the daily operation of the crossing.

3. That formal Roads and Traffic Authority approval for the extension of the School Zone in

Mossglen Street be obtained prior to the commencement of the road construction works. (Note: this road will be known as Monaghan Street on completion of the extension works).

4. That, except for the last 30m of either end of the street, a centrally placed separation line

is to be applied to the full length of Road 17 in Stage 4 of the Minto Renewal Project.

6. LATE ITEMS

LTC.09/013 Ben Lomond Road, Minto - Traffic Facility Upgrade

Previous Report: LTC 08/67 Electorate: Campbelltown Author Location: Traffic and Road Design Unit

Attachments

Plan 12137, Sheet 1(DW 2165838) Background (12/03/2009) The Local Traffic Committee at its meeting of 18 December 2008 endorsed the linemarking and signposting plans of the Minto Renewal Project, with changes marked on the plan. Subsequently, Council adopted the Traffic Committee recommendations at its meeting of 10 February 2009. The Committee was advised that as a consequence of the construction of the median island in Ben Lomond Road, between Townson Avenue and Edward Edgar Street, the service station driveways and other driveways east of Townson Avenue should be left-in and left-out only.


During a recent site inspection with residents it was observed that motorists were making right turning manoeuvres from the western driveway of the service station in Ben Lomond Road. This is physically possible as the central median does not extend to the full length of the driveway to allow for the right turning lane into the access way. It was suggested that rumble bars be installed in the painted chevron at the end of the central median as indicated in the attached Plan 12137, Sheet 1. Discussion (12/03/2009) The Committee discussed the matter and supported the recommendations as presented.


That Council install rumble bars in Ben Lomond Road on approach to Mossglen Street, Minto, as indicated in the Plan 12137, Sheet 1.

7. GENERAL BUSINESS


8. DEFERRED ITEMS

No reports this round P Lake CHAIRPERSON

City Works Committee Meeting 7 April 2009 11b1.1 Traffic Committee ATTACHMENT 2

CAMPBELLTOWN TRAFFIC COMMITTEE MINUTES

12 March 2009

CAMPBELLTOWN TRAFFIC COMMITTEE

Traffic related items to Council requiring technical advice and are outside of the Delegation functions issued to Councils by the Road and Traffic Authority.


Minutes Summary ITEM TITLE PAGE

CAMPBELLTOWN TRAFFIC COMMITTEE MINUTES

1. ATTENDANCE

2. APOLOGIES

1. ATTENDANCE

2. APOLOGIES




CTC.09/09 Pembroke Road, Leumeah - Review of Linemarking

CTC.09/10 Hyde Parade, Campbelltown - Pedestrian Crossing Concerns

CTC.09/11 Anderson Street, St Helens Park - Speeding Concerns

6. LATE ITEMS

CTC.09/12 Macquarie Road, Macquarie Fields - Reschedule temporary road closure for cycle race

CTC.09/13 Hurley Street, Campbelltown - Median Fencing

7. GENERAL BUSINESS

CTC.09/14 Glenfield Transport Interchange

CTC.09/15 Cambridge Avenue Causeway, Glenfield

CTC.09/16 Cumberland Road, Ingleburn - Pedestrian Crossing Concerns

CTC.09/17 Narellan Road/F5 - Slip Lane

CTC.09/18 Williamson Road, Ingleburn - Signage at Henderson Road

CTC.09/19 DFO Site - Queen Street, Campbelltown

8. DEFERRED ITEMS



CAMPBELLTOWN TRAFFIC COMMITTEE MINUTES Traffic related items to Council requiring technical advice and are outside of the Delegation functions issued to Councils by the Road and Traffic Authority. Minutes of the Campbelltown Traffic Committee held on 12 March 2009

1. ATTENDANCE

Campbelltown City Council Councillor P Lake (Chairperson) Manager Technical Services - Mr D Webb Coordinator Traffic and Road Design - Mr A Fernando Team Leader Traffic Investigations - Mr F Sirc Senior Engineer Traffic - Mr M Arya Traffic Officer - Mr R Ayoub Acting Manager Development Services - Mr J Baldwin Administrative Assistant - Mrs S Lambert Roads and Traffic Authority Mr P Davidson Police Representatives Sergeant J Sorrenson Bus Companies Interline - Mr B East Busways - Mr S Grady Representatives of State Members of Parliament Mr R James Mr J Duncan Others Residents of Anderson Street (Item 09/11) Ms S Frost Mr G Milbourn Mr P Garafolo Transport and Infrastructure Development Corporation (Item 09/14) Mr D White Mr A Leopardi

2. APOLOGIES

Sergeant D Smith


1. ATTENDANCE

Nil at time of print.

2. APOLOGIES

Nil at time of print.


The Minutes of the previous meeting held on 12 February 2009 were adopted by Council at its meeting on 10 March 2009.




CTC.09/09 Pembroke Road, Leumeah - Review of Linemarking

Previous Report: CTC 08/30 Electorate: Campbelltown Author Location: Traffic and Road Design Unit

Attachments

Roads and Traffic Authority letter (DW 2141484) Background (12/03/2009) A report was presented to the Campbelltown Traffic Committee at its meeting on 12 June 2008 regarding the linemarking configuration in Pembroke Road outside the Campbelltown Sports Stadium. The report addressed the road safety concerns insufficient parking lane width near the bus stops requiring buses to stop over the edge line marking occupying the travelling lane. A design plan (No. 12083) was presented to the Committee with a proposal to amend the linemarking in Pembroke Road in the vicinity of the Stadium. The Committee discussed the matter and recommended:


1. That Council endorse changes to the linemarking and signposting in Pembroke

Road, Leumeah as indicated in the attached plan. 2. That Council forward the endorsed proposal to the Roads and Traffic Authority for

assessment and implementation. 3. That Council advises the concerned resident of its decision. Accordingly, Council forwarded a copy of the plan to the Roads and Traffic Authority for assessment and implementation. The RTA has responded to Council's letter advising that the RTA does not concur with Council's suggestion for pavement marking changes because of the damage that will be caused to the pavement surface. It is commented that road maintenance is not planned for the foreseeable future, but when the road is due for resurfacing then the proposal would be reconsidered. Council's bike plan review identified the lack of safe bicycle passages on road shoulders on State Roads. It can also be demonstrated that the existing bus zone is obstructing traffic on the through travelling lane on Pembroke Road, particularly creating an unsafe situation for on-road cyclists. Following the review of bus networks and the implementation of new bus routes, Pembroke Road has become a major bus route (Routes 870, 871, 872) with increased frequency of buses passing Pembroke Road every 15 minutes on weekdays and Saturdays. It is suggested that Officers from the RTA jointly inspect the location with representatives from Council and the bus companies and make a further assessment of traffic safety at the site. Discussion (12/03/2009) The Committee discussed the matter and supported the recommendations as presented.

Recommendation of Campbelltown Traffic Committee

That Officers from the Roads and Traffic Authority, Council and the bus companies jointly inspect Pembroke Road, Leumeah and make a further assessment to improve the safety for through traffic and cyclists.

CTC.09/10 Hyde Parade, Campbelltown - Pedestrian Crossing Concerns

Previous Report: CTC 08/61, LTC 08/06, CTC 07/69 Electorate: Campbelltown Author Location: Traffic and Road Design Unit


Attachments

Letter from the Roads and Traffic Authority (DW 2141485) Background (12/03/2009) A report was presented to the Campbelltown Traffic Committee at its meeting on 16 October 2008, presenting pedestrian and traffic survey results to determine the reduced warrant criteria for a marked crossing in Hyde Parade, Campbelltown. The results indicated a marked increase in the pedestrian and traffic flow in Hyde Parade as reproduced in the following table (presented to the CTC on 16 October 2008) during either the morning or afternoon peak periods.

October 2007 results October 2008 results Location

Ped/hr Veh/hr PV Factor Ped/hr Veh/hr PV Factor A - near Narellan Road - - - - - - B - mid block before first refuge from Narellan Road - - - 4 305 1,220

C - At the pedestrian refuge near Retirement Village 13 64 832 17 305 5.185

D - mid block between two refuges - - - 13 305 3,965

E - At the pedestrian refuge outside Cafe 19 131 2,489 32 305 9,760

F - mid block between two refuges - - - 54 305 16,470

G - At the pedestrian refuge near Parkside Crescent 33 85 2,805 40 305 12,200

The Committee recommended that Council write to the Roads and Traffic Authority seeking their approval for a reduced warrant criteria for the provision of a marked crossing in Hyde Parade, Campbelltown. Accordingly Council has written to the RTA and has received a response (attachment). The RTA advises that the documentation does not match the criteria for a reduced warrant at a marked crossing. The RTA highlights the observations undertaken, which shows a variety of pedestrians randomly crossing Hyde Parade along its length. The results presented previously showed 54 pedestrians crossing mid-block between the southern two refuges with 34 pedestrians crossing at the refuge outside the Café. The RTA confirms that without fencing or similar restrictions mid-block, it is unlikely that the vast majority of pedestrians would make use of the proposed formalised crossing.


It should also be noted that Council has engaged consultants to undertake a traffic study for the implementation of 40k high pedestrian activity area in Hyde Parade, Campbelltown. The study also involved measuring traffic volume and traffic speeds in the Hyde Parade with the intention of proposing further traffic calming devices. It is suggested that the RTA letter be noted and a further report be presented to the Traffic Committee following the findings from the 40k high pedestrian activity traffic study.] Discussion (12/03/2009) The Committee discussed the matter and supported the recommendations as presented.


1. That the response from the Roads and Traffic Authority be noted. 2. That a further report be presented to the Traffic Committee following completion of the 40k

high pedestrian activity area. 3. That Council Officers undertake further investigation for the provision of pedestrian fencing

to improve pedestrian safety in Hyde Parade, Campbelltown.

CTC.09/11 Anderson Street, St Helens Park - Speeding Concerns

Previous Report: Nil Electorate: Wollondilly Author Location: Traffic and Road Design Unit

Attachments

Driver behaviour survey results Background (12/03/2009) Council has received a petition from residents of Anderson Street regarding vehicle speeding and motorists driving onto the wrong side of road in Anderson Street, St Helens Park to access Kellerman Drive. The residents are concerned about children and pedestrian safety in the street, and have requested to block the traffic movement between Anderson and Carandini Streets. Anderson Street is a local residential street providing access to Carandini Street from Kellerman Drive. The street forms part of General Urban Speed Limit i.e. speed limit on the street is 50km/h. The street has no linemarking or signposted parking restrictions.


Council has undertaken a motorist behaviour survey during the morning and the afternoon school peak periods, which involved motorist behaviour at the mid-block bend in the street and at the intersection with Kellerman Drive. The survey also observed potential vehicle and pedestrian conflict in the street and at the Kellerman Drive intersection, and vehicle speeds in Anderson Street. The survey undertaken on two different days in addition to random inspections indicates that approximately 20 to 30 vehicles use Anderson Street during the school peak periods. The survey indicates that at the mid-block bend in the absence of the centre delineation approximately 35% of eastbound motorists are driving right of the road centre and making 80% of the eastbound drive closer to the kerb, away from the road centre. It is therefore suggested that non-reflective raised pavement markers be provided at the bend to define the road centre for improving lane discipline at the bend. At the intersection with Kellerman Drive most of the motorists drive on the correct side of the street. A few right turning motorists into Anderson Street were observed entering the street near the road centre. During the survey no pedestrian movements were observed in Anderson Street. Pedestrian movements were observed in Kellerman Drive across Anderson Street. In Anderson Street, Council also checked spot vehicle speed in off-peak periods and noted that vehicle speed varies between 35 km/h and 45 km/h in a 50 km/h speed limit area. Due to the low traffic and pedestrian volumes and low speed environment, blocking vehicle movements between Anderson Street and Carandini Street is not supported, however, delineation marking at the bend in Anderson Street is supported for improving lane discipline. Discussion (12/03/2009) A number of residents of Anderson Street made representation in regard to the safety of children and pedestrians in the street and vehicles using the street as a short cut. They requested that the traffic movement between Anderson and Caradini Streets be blocked off. They further advised that motorists are cutting corners at Kellerman Drive and Caradini Street. The Committee raised the issues relating to access for garbage trucks in the event of closure and access for emergency vehicles. Following discussion it was agreed that Council undertake further observation surveys of corner cutting at Kellerman Drive.


1. That Council not support blocking vehicle movements between Carandini and Anderson Streets, St Helens Park.

2. That Council list for design investigation the provision of non-reflective raised pavement

markers at the mid-block bend in Anderson Street. 3. That Council advise the petitioners of its decision.


4. That Council undertake further observation surveys of corner cutting behaviour at Kellerman

Drive.

6. LATE ITEMS

CTC.09/12 Macquarie Road, Macquarie Fields - Reschedule temporary road closure for cycle race

Previous Report: CTC 08/02, CTC 08/88 Electorate: Macquarie Fields Author Location: Traffic and Road Design Unit

Attachments

Email correspondence of proposed dates. Discussion (12/03/2009) A report was presented to the Campbelltown Traffic Committee on 18 December 2008 regarding the proposed dates for the temporary road closure of Macquarie Road, Macquarie Fields for cycle races undertaken by the Macarthur Triathlon Club. Council has received further advice that the proposed dates have been changed as per the attached email correspondence.


That approval be given to reschedule the programmed closure of Macquarie Road as outlined in the attachment.

CTC.09/13 Hurley Street, Campbelltown - Median Fencing

Previous Report: CTC 08/63, 08/13, 07/91 Electorate: Campbelltown Author Location: Traffic and Road Design Unit

Attachments

Correspondence from the Roads and Traffic Authority (DW 2156485)


Background (12/03/2009) The Traffic Committee at its meeting of 16 October 2008 considered a report on the construction for providing a pedestrian phase on the southern side of traffic signals in Hurley Street at the Dumaresq Street intersection. During construction Council Officers have observed that the pedestrian crossing signs (R3-1B) on the marked crossings on left turn slip lanes were missing and pedestrians were crossing Hurley Street at a number of locations south of the intersection. It was suggested that the Roads and Traffic Authority (RTA) is requested to provide median fencing to discourage pedestrian movements across Hurley Street as part of the current construction activities. The Committee recommended That Council write to the RTA requesting the replacement of R3-1B signs and the provision of a pedestrian fence in median in Hurley Street south of Dumaresq Street. RTA in their recent correspondence has advised that Class 1W fluoro-green pedestrian signs have been installed at the intersection and the RTA has no funds available to undertake fencing work on a local road. The RTA has also advised that the Bus Network Development Section of the RTA on behalf of the Ministry of Transport is currently investigating the provision of additional pedestrian facilities in Hurley Street between Dumaresq Street and the roundabout entry to Campbelltown Mall. The RTA will liaise with Council at the end of the investigation. Discussion (12/03/2009) The Committee discussed the matter and supported the recommendations as presented.


That the information in the body of the report be noted.

7. GENERAL BUSINESS

CTC.09/14 Glenfield Transport Interchange

Previous Report: Nil Electorate: All Electorates Author Location: Traffic and Road Design Unit

Attachments

Nil


Discussion (12/03/2009) Representatives of the Transport and Infrastructure Development Corporation provided the Committee with an overall Project Layout of the proposed Glenfield Transport Interchange. The project is currently on exhibition and comments are to be provided by the end of March 2009. The Committee were also advised that two community information sessions have already taken place. The TIDC representatives advised that a number of issues have been identified and feedback is critical. The Roads and Traffic Authority representative advised that Council will no longer have the power to reduce unrestricted parking within one kilometre of the Station and this decision will need to be made by the RTA. The Interline representative advised that the bus zones were satisfactory to cater for the new bus routes, which have changed to a frequency of every 15 minutes. Concerns were raised with regard to the following:

• proximity of parking bays in Roy Watts Road to the roundabout on Glenfield Road • the necessity for a mini roundabout at the Hurlstone Agricultural College entry to cater for U

turn movements, and assisting in reducing the speed environment • locating all disabled parking in the precinct close to the station entries


That the information be noted.

CTC.09/15 Cambridge Avenue Causeway, Glenfield

Previous Report: Nil Electorate: Macquarie Fields Author Location: Traffic and Road Design Unit

Attachments

Nil


Discussion (12/03/2009) The Manager Technical Services advised of correspondence received from the Department of Defence advising that a structural assessment of the Causeway has been completed and recommended repair works are planned to be carried out this financial year with a view to completion early next financial year. A schedule of works, Traffic Management Plans and Road Closure Notices will be provided by the Department of Defence as required.



CTC.09/16 Cumberland Road, Ingleburn - Pedestrian Crossing Concerns


Attachments

Nil Discussion (12/03/2009) The Manager Technical Services advised of a number of issues raised regarding the safety and visibility of the crossing at Cumberland Road near the intersection with Norfolk Street. Following discussion it was agreed that a review of the accident history and visibility to the crossing be undertaken.


That a review of the accident history and visibility be undertaken at the existing pedestrian crossing on Cumberland Road, Ingleburn, near Norfolk Street.


CTC.09/17 Narellan Road/F5 - Slip Lane

Previous Report: Nil Electorate: All Electorates Author Location: Traffic and Road Design Unit

Attachments

Nil Discussion (12/03/2009) Following Council's request to the Roads and Traffic Authority to investigate the adequacy of the eastbound slip lane from the F5 to Narellan Road, the RTA representative advised that funding is now available in the state program to extend the slip lane.



CTC.09/18 Williamson Road, Ingleburn - Signage at Henderson Road


Attachments

Nil Discussion (12/03/2009) The Committee were advised of concerns raised about the signage at the roundabout on Williamson Road, Ingleburn at Henderson Road. Following discussion it was agreed that a design review of the roundabout be undertaken in conjunction with the previous resolution to review all of the roundabouts on Williamson Road.




CTC.09/19 DFO Site - Queen Street, Campbelltown

Previous Report: CTC 08/46 Electorate: Campbelltown Author Location: Traffic and Road Design Unit

Attachments

Nil Discussion (12/03/2009) The Acting Manager Development Services tabled a draft plan of traffic signal design for the DFO site in Queen Street. The Roads and Traffic Authority advised that pavement areas within the access from the DFO site may become an issue and would require RTA approval. It was also noted that the traffic loops also will be located in this area and dedication of land as public road may be required. Arrows were not required as noted on the plan. The right turn bay in Queen Street was not shown correctly and required to be amended to suit the number of cars to be held in the bay as per the Consultants Transport Study. It was discussed that the developer will be contributing funds for regional traffic facilities, and these funds are currently targeted to upgrading the Queen Street/Moore Oxley Bypass intersection. If funds permit, an indented bus bay as previously discussed by the Traffic Committee will also be considered.


That the revised signal design plan be submitted to the Roads and Traffic Authority incorporating the comments of the Traffic Committee.


8. DEFERRED ITEMS

No reports this round P Lake CHAIRPERSON

City Works Committee Meeting 7 April 2009 12b1.2 Street Lighting Update

1.2 Street Lighting Update

Reporting Officer


Attachments

Nil.

Purpose

To update Council on the performance of Integral Energy regarding its Public Lighting Management Plan.

Report

Management Plan Council has received the Integral Energy Public Lighting Management Plan Performance Report for the period October to December 2008. The report details design and construction briefs received from Council and status of projects within the Campbelltown LGA for the period October to December 2008. Integral Energy's Management Plan is designed to illustrate how they will meet key service levels in the areas of

• Lighting design and quotations • The completion of construction of lights • Capital contribution payment in relation to public lighting

The following projects have been completed in this quarter.

• Grimwig Crescent, Ambarvale • Epping Forest Drive, Eschol Park • The Rock Reserve, Eucalyptus Drive, Macquarie Fields • Carberry Lane, Campbelltown

Projects yet to be completed include:

• Derby, Durham, Warwick and Stafford Streets, Minto • Ingleburn residential precinct - stage 1 - Norfolk Street to Chester Road • Carlisle Street carpark


Street Lights Council over the last several years has required the use of the T5 fluorescent light fitting, which is a newer energy saving technology, saving up to 60% of the energy compared to the standard 80w mercury vapour lamp used previously for street lighting. Discussions over the last 12 months have occurred regarding the introduction of a 42 w compact fluorescent (CFL) street lamp, which would be a cheaper alternative to the T5 lamp, while still providing a 50% reduction of energy usage compared to the 80w mercury vapour lamp. The CFL is now being trialled at several locations in Sydney, with Integral agreeing to also trial several lamps in Minto. Mercury Content Issues Arising from the CFL discussions, information was sought on the issue of mercury content of the various lamps, with advice provided that the older mercury vapour lamps contained approximately 16mg of mercury, and had an average life of 12,000 hours. The new CFL lamp contains 3.5mg of mercury (similar to the T5), with an average life of 25,000 hours, which will lead to significant reductions in mercury in the environment. Street Light Costs The Australian Energy Regulator (AER) has been reviewing submissions from the energy retailers on a range of pricing issues, including street lighting, over the last 6 months. Council had made a submission on the original proposals, focussing in particular on Councils ability to fund price increases above the CPI. The AER has released a draft determination, which provides for a wholesale change in the pricing structures of street lighting, with substantive changes in the rates for various lamp types. In particular, there are substantial reductions in the annual maintenance cost for older less efficient 40w fluorescent lamps, while the common 80w mercury vapour lamp has had a substantial increase in charges. The new standard T5 lamp has also had an increase in annual maintenance costs. Additional to the above, new lamps installed after 1 July 2009 will attract a different rate, with the T5 lamp costing 10% a year more than lamps installed prior to 1 July 2009. The differential cost of each lamp cost is such that the energy saving from the newer T5 and CFL lamps may not cover the increased annual maintenance charges, and a new lighting strategy may need to be considered in view of the changes in costs. In this regard a further submission has been made to the AER suggesting that the pricing structure should encourage the take up of energy efficient lamps. Overall, the impact on Council's budget for next year is an indicative 6% increase compared to this year, which has been catered for in the draft 2009/2010 budget. It is noted that the increase for each Council is very different depending on the lamp mix and age profile in each Council, with variations including Bankstown with a 39% reduction, while Blacktown increases by 11%, Baulkham Hills by 24% and Camden by 27%.


The draft determination is subject to further comment, and may change depending on AER's consideration of further submissions. It is noted that Country Energy is facing a 33% reduction in income and Energy Australia a 6% reduction. Integral Energy is currently recommended for a 4% average increase. The above changes are primarily due to Country Energy and Energy Australia costs being aligned with Integral's cost structure, which has normally been the more efficient supplier.


That Council continue to monitor the Australian Energy Regulator determinations, and write to the relevant Minister and the Agency objecting to the proposed cost increases and referring to Council's previous submissions on this matter. Committee’s Recommendation: (Chanthivong/Hawker) 1. That Council continue to monitor the Australian Energy Regulator determinations, and write

to the relevant Minister and the Agency objecting to the proposed cost increases and referring to Council's previous submissions on this matter.

2. That Council arrange with Integral Energy for the routine replacement of non serviceable

existing local street lights with T5 fluorescent light fittings. CARRIED Council Meeting 14 April 2009 (Thomas/Rule) That the Committee's Recommendation be adopted. Council Resolution Minute Number 83 That the Committee's Recommendation be adopted.

City Works Committee Meeting 7 April 2009 13b1.3 Cambridge Avenue High Level Bridge - Status

1.3 Cambridge Avenue High Level Bridge - Status

Reporting Officer

Director City Works

Attachments

1. Letter from Minister for Roads received 13 March 2009. 2. Letter from Infrastructure Australia dated 10 March 2009. 3. Letter from Department of Defence dated 3 March 2009.

Purpose

To advise Council on the status of the Cambridge Avenue High Level Bridge over the Georges River at Glenfield.

Report

Council continues to be involved in a number of areas to gain funding commitments from Government for the provision of a high level bridge and the safe operation of the existing causeway. Progress of Bridge Design and Commitment of Easement for Bridge Regarding this issue, correspondence has also been received from the Minister for Roads, Michael Daley MP, regarding the provision of a high level bridge to replace the present causeway crossing. The Minister states that advice provided by the Roads and Traffic Authority (RTA) is that upgrading of the causeway bridge requires serious consideration as part of the transport access options for the proposed Moorebank Inter-modal Terminal. The Minister has confirmed the Department of Defence has recently written to the RTA offering an easement on the east bank of the Georges River to construct the bridge and associated works. The RTA has informed the Minister that they will liaise further to progress this issue on behalf of all tiers of government when planning and funding for the Moorebank Inter-modal Terminal becomes more advanced and funding sources for the provision of the Cambridge Avenue high level bridge has been identified. To assist with the upgrading funding process, and as requested by Council, the RTA has engaged a consultant to update the original 1999 cost estimate for construction of the bridge. Council has contributed to the costs of the study to ensure that the study canvasses a range of options. The consultant study is now nearing completion.


Funding Opportunity To pursue a funding commitment from the Federal Government, Council wrote to the Infrastructure Coordinator of Infrastructure Australia. In response correspondence has been received from Infrastructure Australia advising that the Infrastructure Australia Council intends to establish a long-term rolling project pipeline that assesses projects and provide advice to Governments, the private sector and investment community on areas of priority investments and projects that meet national objectives. The Government will continue to require high quality information regarding potential solutions that Australia may use to respond to challenges and themes identified in the December report. Infrastructure Australia will continue to provide advice on the basis of robust and comprehensive economic analysis and thorough assessment of the issue surrounding an initiative's successful delivery. As part of their commitment to improving infrastructure investment decision making in Australia, Infrastructure Ausralia have made their information requirements guide, report, methodology documents and the majority of submissions available from their website at www.infrastructureaustralia.gov.au. The consultant study mentioned earlier will form the basis of a substantive application under this program. Maintenance of the Existing Causeway Council has received correspondence from the Department of Defence advising that an assessment has been undertaken and recommendations made requiring a number of minor structural repairs to the causeway. The Department has advised that it is intended to commence these works this financial year. A schedule of works, Traffic Management Plans and Road Closure Notices will be provided to Council as required. Road Classification Additional to the above, Council has received preliminary advice that the Road and Traffic Authority is currently reviewing the classification of various roads in the LGA. One proposal currently being considered is upgrading the classification of Cambridge Avenue and Moorebank Avenue from local road status to regional road status, which if approved, will open additional funding options to Council. Summary Persistent lobbying by Council of State and Federal Governments with the support of Local Members is continuing with significant progress currently occurring. The positive response from the Minister for Roads on the importance of the provision of the bridge and the progress of the design will assist in preparing a submission for funding consideration to Infrastructure Australia.


That Council prepare a submission to Infrastructure Australia requesting funding for a high level bridge on Cambridge Avenue, Glenfield.

http://www.infrastructureaustralia.gov.au/


Committee Note: Mr Barry Jarrett addressed the Committee in support of the recommendation. Committee’s Recommendation: (Rule/Chanthivong) That the Officer's Recommendation be adopted. CARRIED Council Meeting 14 April 2009 (Thomas/Rule) That the Officer's Recommendation be adopted. Council Resolution Minute Number 83 That the Officer's Recommendation be adopted.

City Works Committee Meeting 7 April 2009 13b1.3 Cambridge Avenue High Level Bridge - Status ATTACHMENT 1

City Works Committee Meeting 7 April 2009 13b1.3 Cambridge Avenue High Level Bridge - Status ATTACHMENT 2


ATTACHMENT 3

City Works Committee Meeting 7 April 2009 14b1.4 Federal Black Spot Funding

1.4 Federal Black Spot Funding

Reporting Officer


Attachments

1. Media Release. 2. Locality Plan. 3. Plan of Intersection.

Purpose

To advise Council of funding allocated under the Federal Black Spot program to projects in the Campbelltown LGA to undertake traffic signal changes on Canterbury Road, Glenfield.

Report

Council has received advice from Chris Hayes MP, Federal Member for Werriwa, that funding of $125,000 has been allocated under the Federal Black Spot Program for works on Canterbury Road. Black Spot site selection criteria are based on casualty crashes involving injuries and fatalities. A site is regarded as a Black Spot if three casualty crashes have occurred during the latest five year period of consideration at an intersection or on a length of road. This funding has been provided to upgrade the traffic signals at the intersections of Belmont Road and Canterbury Road and Trafalgar Street and Canterbury Road, Glenfield. These works include the banning of the right turn from Canterbury Road westwards into Belmont Road due to the high accident rate at this intersection, and the provision of a compensating right turn signal at Trafalgar Street, to provide a safe turning movement at this location. The application for this funding was made by the Roads and Traffic Authority (RTA) as Canterbury Road is a State road.


That the information be noted. Committee’s Recommendation: (Rule/Hawker) That the Officer's Recommendation be adopted. CARRIED


Council Meeting 14 April 2009 (Thomas/Rule) That the Officer's Recommendation be adopted. Council Resolution Minute Number 83 That the Officer's Recommendation be adopted.

City Works Committee Meeting 7 April 2009 14b1.4 Federal Black Spot Funding ATTACHMENT 1

City Works Committee Meeting 7 April 2009 14b1.4 Federal Black Spot Funding ATTACHMENT 2


ATTACHMENT 3

City Works Committee Meeting 7 April 2009 15B1.5 Change On Traffic Delegation - Parking Restrictions Near Stations

1.5 Change on Traffic Delegation - Parking Restrictions Near Stations

Reporting Officer


Attachments

List of railway stations affected by the Delegation change.

Purpose

To advise Council of a change in Delegation from the Roads and Traffic Authority affecting Council's ability to impose parking restrictions on roads within 1km of railway stations subject to proposed increases in commuter parking provision.

Report

As Council will be aware through a number of reports and briefings, additional commuter parking is proposed at Glenfield (approx 500 spaces through the Glenfield Interchange Project), Campbelltown (350 spaces funded through a grant to Council) and Macarthur (approximately 80 additional spaces as part of the Macarthur Interchange Project) Railway Stations. As part of the coordinated delivery of a number of commuter parking improvements across the Sydney region, and to ensure that the benefit of the investment in additional commuter carparking is not eroded by reducing existing unrestricted on street parking by local Councils, the Roads and Traffic Authority Delegation to local Councils has been amended. The amended Delegation now requires specific RTA concurrence to introducing on street parking restrictions that would have the effect of reducing the available number of commuter parking spaces within 1km of the nominated railway stations. Over recent years Council has received a number of complaints from local residents regarding the impact of commuters parking on their local street. The key issues raised generally relate to:

loss of visitor parking problems associated with garbage pickup limited safe sight distance when exiting residential driveways due to the all day parking of

vehicles, particularly four wheel drive vehicles part blockage of driveways danger to pedestrians, particularly when vehicles park close to intersections loss of amenity to local streets many local streets have not been designed to enable continuous kerb parking on both

sides of the road and provide safe two way traffic flow In responding to these issues Council through the Local Traffic Committee has introduced parking restrictions to a number of residential road in the vicinity of Railway Stations.

City Works Committee Meeting 7 April 2009 15B1.5 Change On Traffic Delegation - Parking Restrictions Near Stations

Following the implementation of the restricted parking on these local streets, complaints were initially received from commuters generally not from the Campbelltown Local Government Area eg: Appin, Liverpool, Douglas Park. Also Council received a number of letters of appreciation for freeing up their local roads, making the roads safer and restoring local amenity. Council staff will continue to consider issues from local residents, however for the areas in the vicinity of Glenfield, Campbelltown and Macarthur Stations any recommendations of the Local Traffic Committee will be forwarded to the Roads and Traffic Authority for assessment and approval. Although no specific parking changes are currently being considered at Campbelltown and Macarthur Stations, Council has been consulting with residents in Foreman Street near Glenfield Station on options to reduce the adverse impact of unconstrained commuter parking on access to private properties in this location. More recent complaints have also been received in other locations in Glenfield as commuter parking demands continue to grow. It is anticipated that these adverse impacts will reduce following the construction of the proposed multideck carpark in Roy Watts Road, currently likely to occur in 2010. In the interim, Council staff will be discussing the specific issues at Glenfield with the Roads and Traffic Authority to identify opportunities to continue to respond to resident concerns.


1. That Council write to the Minister for Roads objecting to this proposal and highlighting the need for Councils to be able to respond to traffic and parking issues involving the Local Community.

2. That Council staff continue to discuss with the Roads and Traffic Authority specific issues

of concern to the Campbelltown Community. Committee’s Recommendation: (Rule/Chanthivong) That the Officer's Recommendation be adopted. CARRIED Council Meeting 14 April 2009 (Thomas/Rule) That the Officer's Recommendation be adopted. Council Resolution Minute Number 83 That the Officer's Recommendation be adopted.

City Works Committee Meeting 7 April 2009 15B1.5 Change On Traffic Delegation - Parking Restrictions Near Stations ATTACHMENT

City Works Committee Meeting 7 April 2009 16b1.6 M5 Travel Time Benefits

1.6 M5 Travel Time Benefits

Reporting Officer


Attachments

Letter from Interlink Roads.

Purpose

To advise Council of the travel time benefits of using the M5 as advised by the operators of Interlink Roads. History Council, at its meeting of 18 November 2008, in consideration of a report on travel time savings on the M7 Motorway, resolved as follows: That Council write to the operators of the M5 requesting information on travel times relating to the various sections of the M5 road corridor.

Report

Council has received a response from Interlink Roads, providing advice of average 2008 travel time savings of 14 minutes in the morning peak, and 11 minutes in the afternoon peak. These savings are based on the trip between Brookes Road and Kingsgrove Road, and are compared to the alternate route of the Hume Highway / Newbridge Road / Milperra Road and Canterbury Road. Further discussions with Interlink confirm that a more comprehensive Environmental Evaluation was last carried out in 2003, but has not been recently updated due to ongoing discussions with the State Government on opportunities for widening the M5 from Camden Valley Way to King Georges Road to three lanes in each direction. These discussions have been ongoing for several years, however it is apparently expected that there may be a resolution to the discussions in the near future. In this regard, it may be appropriate for Council to write to the local members of Parliament to seek to have discussions with Interlink expedited in order to provide a better level of service for residents on the M5, and to reduce congestion costs on the M5. It was further suggested by Interlink Road that the economic crisis has not impacted significantly at this stage on utilisation of the M5, with growth still occurring in peak hours, although the rate of growth has slowed. Further, close to 60% of morning peak hour trips terminate either at or before King Georges Road, and do not continue through to Sydney CBD.


The General Manager of Interlink has also expressed an interest in providing a presentation to Council on the M5, to provide a wider range of information on the current usage and proposed improvements.


1. That the information be noted. 2. That Council write to local State Members of Parliament seeking support for expediting the

widening of the M5 East. 3. That an invitation be forwarded to Interlink for providing a briefing to Council. Committee’s Recommendation: (Dobson/Glynn) That the Officer's Recommendation be adopted. CARRIED Council Meeting 14 April 2009 (Thomas/Rule) That the Officer's Recommendation be adopted. Council Resolution Minute Number 83 That the Officer's Recommendation be adopted.


ATTACHMENT 1

City Works Committee Meeting 7 April 2009 17B1.7 Illawarra Coal - Application For Undertaking Geotechnical Investigations In Wedderburn

1.7 Illawarra Coal - Application for Undertaking Geotechnical Investigations in Wedderburn

Reporting Officer


Attachments

1. Letter from Illawarra Coal of 25 March 2009. 2. Details of Vibroseis Truck (Distributed Under Separate Cover)

Purpose

To advise Council of advice received from Illawarra Coal regarding proposed geotechnical investigations in Wedderburn.

Report

Illawarra Coal has received an Exploration Licence from the Department of Primary Industries, which allows Illawarra Coal to undertake investigations subject to conditions, in order to assess the quality and geological features of the coal reserve and surrounding strata in Wedderburn. The advice from Illawarra Coal confirms that the exploration activity will consist of the use of a specialist truck mounted vibroseis machine that induces a frequency in the ground through a plate lowered to the road surface. Further details of the truck are included as Attachment 2. As the truck is required to stop at various locations on the road, a formal application has to be made to Council for Road Occupancy, and for approval of the associated Traffic Control Plans. The applications will involve works on Minerva/Lysaght, Blackburn and Exley Roads. It is expected that the formal applications will be lodged shortly with Council. It is noted that similar information has been distributed directly to residents in Wedderburn.


That the information be noted. Committee Note: Having declared an interest in this matter, Councillor Chanthivong left the room and did not take part in debate nor vote on this matter. Mr John Peart representing Wedderburn Against Mining (WAM) addressed the Committee in opposition to the recommendation.


Committee’s Recommendation: (Hawker/Glynn) That the Officer's Recommendation be adopted. CARRIED Following discussion of Item 1.7 Councillor Chanthivong returned to the room for the remainder of the meeting. Having declared an interest in Item 1.7, Councillor Chanthivong left the Chamber and did not take part in debate nor vote on this matter. Council Meeting 14 April 2009 (Thomas/Rule) That the Officer's Recommendation be adopted. Addendum (Bourke/Borg) 2. That any correspondence with BHP on this matter acknowledge that Council shares the

concerns of Wedderburn residents should mining occur in an area not previously declared a mine subsidence area.

WON and became part of the Motion. Council Resolution Minute Number 85 That the Officer's Recommendation incorporating the Addendum be adopted. Following the discussion of Item 1.7 Councillor Chanthivong returned to the Chamber for the remainder of the meeting.

City Works Committee Meeting 7 April 2009 17B1.7 Illawarra Coal - Application For Undertaking Geotechnical Investigations In Wedderburn ATTACHMENT 1

City Works Committee Meeting 7 April 2009 18B1.8 Minutes Of The Community Safety Sub Committee Meeting Held On 12 March 2009

1.8 Minutes of the Community Safety Sub Committee Meeting held on 12 March 2009

Reporting Officer


Attachments

Minutes of the Community Safety Sub Committee Meeting held on 12 March 2009.

Purpose

To seek Council's endorsement of the Minutes of the Community Safety Sub Committee meeting held on 12 March 2009

Report

Detailed below are the recommendations of the Community Safety Sub Committee. Council officers have reviewed the recommendations of the Sub Committee and they are now presented for Council's consideration. The issues requiring a resolution of Council are detailed in the Officer's Recommendation. Recommendations of the Community Safety Sub Committee Reports listed for consideration 6.1 Summary of Crime Statistics for the LGA That the information be noted. 6.2 Update on CCTV Research That the information be noted. 6.3 Update on Alcohol Free Zones in the Campbelltown LGA That the information be noted. 6.4 InSpIRE Young Offender Mentor Program That the information be noted. 6.5 Operation Bounce Back That the information be noted.


6.6 Crime Prevention Plan That the Sub Committee endorse the recommended key crime priorities for inclusion in the new Crime Prevention Plan for Campbelltown. 6.7 Graffiti Program 1. That an eight week trial of the E-Nose Graffiti Detection System be endorsed at the

Leumeah Skate Park. 2. That investigations be undertaken to examine the feasibility of a Hot Spot camera being

triggered by the E-Nose System. 6.8 Local Issues raised by the Community Services Committee Meeting 1. That the information be noted. 2. That in regard to Macarthur Station Pedestrian Bridge a letter be forwarded to the

Transport Infrastructure Development Corporation seeking the transfer of ownership of the bridge to Railcorp as soon as possible.

3. That in regard to William Fowler Reserve further liaison be undertaken with the Police. 6.9 New Approach to Crime Prevention in NSW - Medial Release That the information be noted. 6.10 Updated Status of Crime Prevention Activities That an update of the Square Handshake be undertaken.


1. That Minutes be noted. 2. That in regard to item 6.8(2)- Macarthur Station Pedestrian Bridge, a letter be forwarded to

the Infrastructure Development Corporation seeking the transfer of ownership of the bridge to RailCorp as soon as possible.

Committee’s Recommendation: (Borg/Dobson) That the Officer's Recommendation be adopted. CARRIED Council Meeting 14 April 2009 (Thomas/Rule) That the Officer's Recommendation be adopted. Council Resolution Minute Number 83 That the Officer's Recommendation be adopted.


ATTACHMENT 1

Minutes of the Community Safety Sub Committee Held Thursday 12 March 2009 in Committee Room 3

Meeting commenced 12.30pm 1. Attendance and Apologies Attendance: Councillor Fred Borg (Chairperson)

Councillor Mollie Thomas Inspector Dean Smith – Macquarie Fields Police Sergeant Mick Ward – Police Citizens Youth Club Jorge Montano – Representative of CALD Community Bob Timmis – Department of Housing Gary Potts – Aboriginal Advisory Sub Committee Ben Gilholme – Youth Advisory Sub Committee Sharynne Freeman – Community Representative Keith Kent – Community Representative Sergeant Steve Valentine – Crime Co-ordinator Campbelltown Police

Also in Attendance: John Hely – Director City Works Campbelltown City Council

Dick Webb – Manager Technical Services Campbelltown City Council Glenys Kotzur – Acting Community Safety Officer Campbelltown City Council Bruce Mccausland – Manager Community Resources and Development Campbelltown City Council Lindy Deitz – Director Community Resources and Development Campbelltown City Council Senior Constable Anita Kitley – Crime Prevention Officer Campbelltown Police Paul Nunnari – Representative for Graeme West Julie Guan – Senior Student Campbelltown Performing Arts High School

Apologies: Superintendent Stuart Smith – Campbelltown Police Superintendent Patrick Paroz – Macquarie Fields Police Chris Hayes - Member for Werriwa Pat Farmer - Federal Member for Macarthur Vanessa Cebokli - Main Street Ambassador Maureen Fairless - Main Street Association Graeme West – Member for Campbelltown Geoff Corrigan – Member for Camden Andrew McDonald – Member for Macquarie fields Bill Hall – Ingleburn Chamber of Commerce Melissa Waaka – Representative from Local Pacific Islander Community Brenton McKneight – Senior Student Mount Carmel High School

Sub Committee Recommendation: (Borg/Thomas) That the above apologies be accepted. CARRIED


3. Confirmation of the Minutes of the Previous Meeting Report The Minutes of the Sub Committee Meeting held 22 March 2008, copies of which have been circulated to each Sub Committee member were adopted by Council at its meeting held 5 August 2008 including an additional recommendation:

That a further report be presented to the Community Safety Sub Committee on the issue of CCTV and Alcohol Free Zones in the area from Mawson Park to Koshigaya Park, Campbelltown.

It is noted that scheduled meeting of the Sub Committee programmed for 14 August 2008 failed to proceed due to a lack of a quorum. Officer's Recommendation That the information be noted. Sub Committee Recommendation: (Thomas/ Borg) That the information be noted CARRIED 4. Business Arising from Previous minutes Nil 5. Correspondence Nil 6. Reports 6.1 Summary of Crime Statistics for the LGA Purpose To update the Committee of any crime trends or issues of concern. History At the Committee meeting held 22 May 2008, it was resolved that a summary of crime statistics would be presented to the Committee.


Report Representatives from Campbelltown and Macquarie Fields Local Area Commands will present a summary of crime trends for the LGA. It is requested that additional information be provided regarding graffiti statistics and enforcement. Officer's Recommendation That the information be noted Sub Committee Recommendation: (Thomas/ Borg) That the information be noted CARRIED 6.2 Update on CCTV Research Purpose To provide the Committee with an update on recent information gathered on the issue of implementing CCTV in the CBD areas such as Campbelltown and Ingleburn. Report Council has previously considered several reports regarding CCTV since 2001, which provided information on CCTV systems, indicative costs and the assessment of success of CCTV as a crime prevention tool. A report in August 2003, recommended that CCTV not be implemented, due to the lack of evidence that such systems actually reduce crime, the cost to implement and maintain, as well as other factors. Council accepted the recommendation and subsequently resolved to prepare a Crime Prevention Plan for the whole of Campbelltown, which has been completed and is continuing to be implemented. Council has recently updated the costs of implementing and managing a CCTV system through engaging a security consultant, to assess the impact of technology changes over time. These costs were as follows:

Installation costs of $440,000 for 31 cameras. Operational costs up to $310,000 per annum depending on monitoring options. Maintenance costs of $550,000 over 5 years.

Further to the above, some recent articles on CCTV in other local government areas both in Australia and in the UK have supported Council’s original assessment of the lack of clear supporting evidence for the use of CCTV as a crime prevention tool in CBD areas. These articles have been supplied for the Committee’s information.


Officer's Recommendation That the information be noted. Sub Committee Recommendation: (Thomas/ Borg) That the information be noted. CARRIED 6.3 Update on Alcohol Free Zones in the Campbelltown LGA Purpose To provide the Committee with an update on Alcohol Free Zones in the Campbelltown LGA. Report Council has recently undertaken a review of its current Alcohol Free Zones in the Campbelltown LGA including the format of signage. As a result the signage has been updated, with the roll out of the new signage currently in progress. Additional stencilling of the footpaths on each approach to the AFZ sites is also currently being programmed. Officer's Recommendation That the information be noted. Sub Committee Recommendation: (Thomas/ Borg) That the information be noted CARRIED 6.4 InSpIRE Young Offender Mentor Program Purpose To provide the Committee with an update on InSpIRE Young Offender Mentor Program. Report The InSpIRE Program focussed on targeting youth who had been in contact with the Justice system, to reduce the risk of reoffending. Initially the Program worked solely with referrals from Juvenile Justice, but eventually expanded its role to include referrals from others such as the Police, to seek to divert youth who were at risk of coming contact with the Juvenile Justice system. Youth were matched with mentors who had been trained through TAFE Outreach, to provide diversionary recreation activities and general support.


The Program was funded over two years with funds of approximately $50,000 per year from the Attorney General's Department under the Safer Community compact Program, following the endorsement of Council's original Crime Prevention Plan. Discussions with AGD indicated that a further round of funding would not be supported, and efforts were directed to identifying a sustainable longer term future for the program. In this regard negotiations with United Care Burnside were successful in having the program incorporated within their existing programs, which commenced in late February 2009. It is noted that the InSpIRE Program has continued to receive ongoing recognition, and received a further award on 5 March 2009 as a NSW winner in the Australian Crime and Violence Prevention Awards, presented by the Minister for Police Tony Kelly. Officer's Recommendation That the information be noted. Sub Committee Recommendation: (Thomas/ Borg) That the information be noted CARRIED 6.5 Operation Bounce Back Purpose To update the Committee on Operation Bounce Back. Report Immobiliser Program 2008 The 2008 roll out of the Operation Bounce Back program is now complete. Results from evaluations undergone for program are listed below. Campbelltown City Council’s Operation Bounce Back program was evaluated using the following Performance Indicators: Number of immobilisers installed.

All immobilisers were distributed to owners of high risk vehicles, based on those vehicles identified as the top 5 stolen in the Campbelltown LGA as supplied in the Quick Stats supplement provided by NMVTRC. Number of education materials distributed.

The educational material was distributed throughout the life of the program via various channels. Council utilised the following methods of distribution.

- Local events and festivals - Council services and facilities - External services and agencies - Recipients of immobiliser vouchers

City Works Committee Meeting 7 April 2009 18B1.8 Minutes Of The Community Safety Sub Committee Meeting Held On 12 March 2009 Number of signs.

Signs have been developed and are currently in the production process. The signs will be installed once the production process is complete. Approximately 50 signs will be produced. Campbelltown City Council’s Operation Bounce Back program was evaluated using the following Measures: Reduction in levels of Motor Vehicle Theft in the Campbelltown LGA.

The statistics show a reduction in the number of vehicles stolen during the period the program was run for. Overall trends have been decreasing, however reductions were more evident during the Operation Bounce Back months (current and previous). Statistical comparisons were made for the two-year period from April 2006 – March 2007 and April 2007 – March 2008. According to BOCSAR (Bureau of Crime Statistics and Research) over this two-year period rates for motor vehicle theft in the Campbelltown LGA has shown a decrease by 19.5% annually. For the period of the program January 2008 – July 2008 the rate of motor vehicle theft has shown a reduction in the first quarter of the year from January 2008 – March 2008. Statistics were not available for the second quarter of this year. It is anticipated that the months of April, May and June 2008 would also show a reduction in the levels of motor vehicle theft.

Motor Vehicle Theft Statistics

89 87 9180 84

9085 84

89 9285

7383

63

82

55

92 88

5362

50

6856 59

83

58

75

010

20304050

607080

90100

Jan

Feb

Mar

Apr

May

Jun

Jul

Aug

Sep

Oct

Nov

Dec

Month

Rat

es

200620072008

Increased awareness of prevention measures and owner responsibility.

When advertisements were placed in the local newspapers or on the local radio station C91.3fm, Council received numerous calls for the week of that ad plus follow up calls the following weeks although not as frequent. Calls were still coming in at July 2008 regarding the program and immobilisers. Results from the satisfaction survey conducted.

Responses indicated that 90% of recipients were fearful of having their car stolen prior to the Operation Bounce Back Program. Of the respondents, 17% stated that ‘everywhere’ was unsafe for their cars to be left, with a further 24% fearful of railway stations and 25% shopping centres. Areas identified as being safe were mostly around the home (59%) and locked/patrolled car parks (10%). Since installation of the immobilisers, 95% of respondents stated that their fear has reduced and now feel safe leaving their car. Safe locations now include ‘anywhere’ (40%) and shopping centres (21%).


Overall the recipients rated the educational material as useful (87%). Support for vehicle security workshops was also demonstrated (77%). Overwhelmingly 100% of respondents rated the program as useful. From the above all stated they were in support of the programs continuation or a similar program. On a whole, the respondents ranked the program as either ‘very good’ (89%) or ‘good’ (8%). Immobiliser Program 2009 The NMVTRC has again offered a further immobiliser program for 2009, which has been formally accepted by Council, with advertisements targeting high risk vehicles to commence late in March 2009. Number Plate Theft Campbelltown Police organised three days for the local community to take advantage of free anti theft screws for number plates. Locations included Macarthur Square Shopping Centre, Campbelltown Council (staff car park) and Leumeah Station car park (Airds Road side). The number of vehicles that received the number plate screws varied at each location. The breakdown of numbers includes:

Macarthur Square 134 Campbelltown Council 226 Leumeah Station 105

TOTAL 465 Officer's Recommendation That the information be noted. Sub Committee Recommendation: (Thomas/ Borg) That the information be noted. CARRIED 6.6 Crime Prevention Plan Purpose To provide the Committee with an update on the review of Council's Crime Prevention Plan. Report Council's current Crime Prevention Plan expires in April 2009, and work is currently in hand to develop a new Plan in compliance with the current requirements of the NSW Attorney Generals Department.


It is noted that the format of Council's original Plan was superseded shortly after its preparation, and the new format requires Council to focus only on several key crime issues linked to high frequency crime types as identified through the Bureau of Crime Statistics and Research (BOCSAR). An analysis of key issues identifies the following significant crime types:

2007 Crime Statistics 2006 Campbelltown

Local Government

Area

Sydney Statistical Division

New South Wales

BOCSAR Raking for

Campbelltown 2007

BOCSAR Ranking for

Campbelltown 2006

Assault – DV 760.6 352.6 404.6 15 13

Assault – Non-DV 1041.2 602.3 676 19 23

Break & Enter Dwelling 977.4 684 697 16 20

Break & Enter Non-Dwelling 316.2 262.7 357.5 Not ranked in top

50 LGA’s Not ranked in top

50 LGA’s

Fraud 401.4 486.5 484.2 45 37

Malicious Damage 2318.6 1384.1 1576.1 22 20

Motor Vehicle Theft 545.8 432.1 394.1 19 8

Robbery 163.8 154.3 113.7 14 15

Sexual Assault 182.6 109.8 137.2 Not ranked in top 50 LGA’s

Not ranked in top 50 LGA’s

Steal from Dwelling 363.8 258.4 336.9 Not ranked in top

50 LGA’s Not ranked in top

50 LGA’s Steal from Motor Vehicle 949.2 1013.1 910.3 30 24

Steal from Person 145.7 232.2 174.6 18 21

Steal from Retail Store 363.8 291.4 269.2 12 11

The focus of the new Crime Prevention Plan will be on areas that Council can make a difference to the incidence of the crime types. Discussions with the Attorney General's Department identifies the following potential areas of action: Malicious Damage (including Graffiti) This is an area that Council already has a significant investment in resources, and is one that the community has a high level of concern about. It is expected that the focus of this element will be on physical prevention activities, such as landscaping, lighting and wall treatments to reduce the opportunities at hotspot areas for ongoing graffiti attacks. This would support Council's current set of strategies. Break and Enter Dwelling This crime type has the third highest absolute number of incidents, and Council's NSW ranking has been rising. The AGD have referred to a case study at Orange in which a coordinated program of target hardening (locks and alarms) of high risk dwellings was undertaken successfully. This project would be similar in scope to Operation Bounceback, but providing resources for improved security on homes, rather than vehicles.


A similar program has been conducted in the City of Orange, with details of the project attached. Other high crime areas such as Assault DV and Motor Vehicle Theft have strategies in place either by the State Government, Council or the Police, and therefore would unlikely to be positively impacted by the Crime Prevention Plan. It is suggested that the Community Safety Sub Committee endorse the proposed target areas for development of the next Crime Prevention Plan. Finalisation of the current Crime Prevention Plan The Safer Community Compact agreement with the AGD identifies funding over three years, with the first two years committed to the delivery of the InSpIRE Young Offender Mentor Project. Discussions are currently in hand with the Attorney General's Department for funding a project at Leumeah Station to fence the commuter parking areas to reduce access to these areas, with an indicative cost of $150,000. The project cost is intended to be shared by Council, AGD and Railcorp, with Council's contribution being sourced from the Safer Community Compact program. Officer's Recommendation That the Committee endorse the recommended key crime priorities for inclusion in the new Crime Prevention Plan for Campbelltown. Sub Committee Recommendation: (Kent/Thomas) That the Committee endorse the recommended key crime priorities for inclusion in the new Crime Prevention Plan for Campbelltown. CARRIED 6.7 Graffiti Program Purpose To seek the Committee’s endorsement to trial the E-Nose Graffiti Detection System. Report Council has an ongoing Graffiti Program, as outlined in the attached Council Report. As part of the program, ongoing reviews are undertaken of new strategies that could be integrated into the program. In this regard, a new graffiti detection system has recently been identified, which has apparently received significant interest from local council's and from private organizations. Newcastle City Council have recently trailed the product, and are in the process of having a second detection unit arranged. It is suggested that a local trial be arranged at the Leumeah Skate Park, which is a regular location for graffiti attack, with ongoing significant costs in cleaning graffiti.


Discussions with the supplier indicate the following indicative costs: Trial period of 8 weeks - $3,500 Rental arrangement - $10,000 per year Outright purchase - $20,000 In view of ongoing community concern about graffiti, it is suggested that a trial of the system be endorsed for a period of 8 weeks. Officer's Recommendation That an 8 weeks trail of the E-Nose Graffiti Detection System be endorsed at the Leumeah Skate Park. Sub Committee Recommendation: (Thomas/Borg) 1. That an eight week trail of the E-Nose Graffiti Detection System be endorsed at the

Leumeah Skate Park. 2. That investigations be undertaken to examine the feasibility of a Hot Spot Camera being

triggered by the E Nose system. CARRIED 6.8 Local Issues raised by the community Purpose To update the Committee on local issues raised by the community. Report The community has raised concerns regarding issues arising at the specific locations listed below: Treelands Walk Ingleburn Discussions with a resident indicated the following: 1. Vandalism damage and graffiti occurring to many back fences along the Treelands Walk

pathway/cycleway system. This issue was also observed in connecting walkways from local residential streets.

2. Possible options to improve protection to fencing from damage and graffiti. 3. The condition of the property at the end of Sitella Place, adjacent to Treelands Walk. 4. Local flooding/ponding in Quail Place possibly due to blockage in pipeline outlet of the

stormwater system from the road to Treelands Walk (located in the walkway between 8 and 10).


5. Issue of anti social occurrences involving the assembly of people in Wood Park and at creek

bridge crossings after midnight eg 1am to 3 am and the instances involving some local students at 8.15 to 8.45 am and particularly at 3.00 to 3.20 pm school days.

Status update - Further discussions to occur with Macquarie Fields Police. Lighting repairs have been completed, and several informal seating opportunities removed. Queen Street CBD Councillor Borg raised the issue of extra lighting in Queen Street CBD area. A portion of the street has recently undergone lighting upgrades. Status update - Lighting to be reviewed as per recommendation at the previous Community Safety Sub Committee (22/05/2008). A further night time audit is to be arranged with Campbelltown Police to confirm the actual lighting issues. Raby Sports Complex Concerns have been raised from residents regarding anti social behaviour in the vicinity of fields 3 and 4 and Halifax Road. Status update – Safety audit yet to be completed as per recommendation at the previous Community Safety Sub Committee (22/05/2008). Macarthur Station Pedestrian Bridge Concerns have been raised by residents with regards to the level of safety at the pedestrian bridge from Campbelltown TAFE to Macarthur Square via Macarthur Station. Status Update - the area of concern is in private ownership, but is part of the future redevelopment of the area between UWS/TAFE and the Station. Other discussions are currently in progress with the Transport Infrastructure Development Corporation on the planned Station Upgrade and Bus/Rail interchange. Leumeah Station Car Park Audit Council met with Railcorp and Campbelltown Police to discuss the issues regarding Leumeah Station car parks. NSW Police Force undertook a formal audit in response to a BOCSAR (Bureau of Crime Statistics and Research) publication detailing the locations that had high levels of steal from motor vehicle or and rapid increase from year one to year two. Status Update - Discussions are occurring with The Attorney General's Department and Campbelltown Police on additional fencing at the station carpark to reduce accessibility. Additional signposting under the Operation Bounceback program is currently being arranged. William Fowler Reserve, Eschol Park A petition from residents has been received regarding lighting of the reserve and closure of the lead in walkways. Status Update - Council has written to residents adjacent to the walkways on closure procedures, but no response has been received. The Reserve is actually a drainage reserve with several small detention basins, and therefore has limited recreation benefits. Lack Reserve, Ambarvale - A number of complaints have been received over time at this location, generally involving antisocial behaviour late at night.


Status Update - Council has removed seating that was located in a remote part of the reserve in response to issues raised previously. It is suggested that formal safety audit be undertaken at this location. Officer's Recommendation That the information be noted. Sub Committee Recommendation: (Thomas/Borg) 1. That the information be noted. 2. That in regard to Macarthur Station Pedestrian Bridge a letter be forwarded to the Transport

Infrastructure Development Corporation seeking the transfer of ownership of the bridge to Railcorp as soon as possible.

3. That in regard to William Fowler Reserve further liaison be undertaken with the Police. CARRIED 6.9 New Approach to Crime Prevention in NSW – Media Release Purpose To provide the Committee with information on the new crime prevention website from the NSW Attorney General’s Department. Report The NSW Attorney General John Hatzistergos on 24 June 2008, launched the new crime prevention website for the department. Officer's Recommendation That the information be noted. Sub Committee Recommendation: (Thomas/Borg) That the information be noted. CARRIED 6.10 Updated Status of Crime Prevention Activities Purpose To provide the Committee with information on the status of various crime prevention activities.


Report A number of activities have been completed, or are in progress that are coordinated or implemented by Council. The attached summary provides information on the status of Council's activities to date. Officer's Recommendation That the information be noted. Sub Committee Recommendation: (Thomas/Borg) That an update of the Square Handshake be undertaken. CARRIED 7. General Business Nil Councillor Fred Borg CHAIRPERSON Meeting Closed 2.50pm

City Works Committee Meeting 7 April 2009 19b2.1 Landscaping Proposal - Rosemeadow Reserve

2. OPERATIONAL SERVICES

2.1 Landscaping Proposal - Rosemeadow Reserve

Reporting Officer

Manager Operational Services

Attachments

Site Plan

Purpose

To provide Council with advice on proposed landscape improvements along Appin Road, Rosemeadow and potential locations for further enhancements in the area.

Report

Council at the meeting of the 9 December 2008, Community Services Committee resolution 533 - resolved that a report be presented with suggested landscape improvements along Appin Road, Rosemeadow and potential locations for further enhancements in the area. Appin Road and Fitzgibbon Lane - Refurbishment of the existing landscape areas on the corners of the Appin Road and Fitzgibbon Lane has been completed. The refurbishment works involved the removal of the old exotic groundcover species, re-mulching of the planting areas and replanting of the areas with native groundcover species (Grevillea). The above refurbishment activities were completed during December 2008. Appin Road Embankment - Additional refurbishment planting is programmed within the existing landscape planting situated on the western side of the road adjacent to Ambarvale High School. It is proposed that the refurbishment activities would be undertaken during the current financial year. Additional planting on the western side of the Appin Road from Ambarvale High School to north of the Rosemeadow Sports Complex is difficult to achieve. The only vacant area is the embankment of the detention basin on the eastern side of the sporting complex. Planting on the detention basin embankment is not appropriate, as the root system of the tree or shrub species would destabilise the embankment structure. Additional landscaping planting is being considered for two locations on the eastern side of Appin Road. 1. Existing landscaped areas situated on the corner of Woodlands and Appin Road be

enhanced with additional shrub planting to compliment the established plantings.

City Works Committee Meeting 7 April 2009 19b2.1 Landscaping Proposal - Rosemeadow Reserve

2. Additional planting in St Helen's Park Reserve on the Appin Road frontage to link two

existing planting areas that front Appin Road. This would provide a buffer for the existing residential area adjacent to the reserve from traffic at the intersection of Appin Road and Kellerman Drive.


That the additional planting proposals for the eastern side of Appin Road be incorporated into Council's ongoing City Entrance Program. Committee’s Recommendation: (Rule/Dobson) That the Officer's Recommendation be adopted. CARRIED Council Meeting 14 April 2009 (Thomas/Rule) That the Officer's Recommendation be adopted. Council Resolution Minute Number 83 That the Officer's Recommendation be adopted.

City Works Committee Meeting 7 April 2009 19b2.1 Landscaping Proposal - Rosemeadow Reserve ATTACHMENT 1

City Works Committee Meeting 7 April 2009 20B2.2 Mawson Park, Campbelltown - Installation Of RAAF C130 Propeller

2.2 Mawson Park, Campbelltown - Installation of RAAF C130 Propeller

Reporting Officer

Director City Works

Attachments

Briefing Notes (tabled)

Purpose

To advise Council of a request by the Campbelltown RSL Sub-Branch to position a propeller in Mawson Park, Campbelltown.

Report

A request has been received from the Campbelltown RSL Sub-Branch to position a propeller in Mawson Park alongside the Naval anchor and Army gun already in position. A presentation providing details of the proposal were presented to Councillors at its briefing meeting of 24 March 2009. The propeller is from a RAAF C130H Hercules and is approximately 4m in width. Installation of the propeller will complete the representation of Australia's three Armed Services. A number of meetings have been held with the Campbelltown RSL Sub-Branch regarding this issue and the RSL have advised that the Department of Veteran Affairs have allocated an amount of $4,000 to assist Council with the costs associated with installation of the propeller within the park. Council has previously supported the proposals for the installation of the Naval anchor and Army gun and the recent request for positioning of an Air Force propeller is considered appropriate to complete the military icons in Mawson Park. Based on Council's support to the RSL request, Council staff will assist in the installation of the C130H propeller with a surround treatment consistent with that provided for the anchor and gun. It is envisaged that once the propeller is installed that an appropriate unveiling ceremony will take place. Councillors, RSL Members and the Community will be advised of the ceremony date once all arrangements have been finalised. Council staff will liaise with RSL representatives in the organisation of this event.

City Works Committee Meeting 7 April 2009 20B2.2 Mawson Park, Campbelltown - Installation Of RAAF C130 Propeller


1. That Council support the RSL request for the positioning of a propeller in Mawson Park, Campbelltown.

2. That Council assist with the installation of the propeller and the planning of a suitable

event. Committee’s Recommendation: (Glynn/Hawker) That the Officer's Recommendation be adopted. CARRIED Council Meeting 14 April 2009 (Thomas/Rule) That the Officer's Recommendation be adopted. Council Resolution Minute Number 83 That the Officer's Recommendation be adopted.

City Works Committee Meeting 7 April 2009 21B3.1 T08/19 Design And Print

3. ASSETS AND SUPPLY SERVICES

3.1 T08/19 Design and Print

Reporting Officer

Manager Assets and Supply Services

Attachments

The following Confidential attachment has been distributed to Councillors under separate cover as numerous tenderers have indicated that the contents of their Tender are commercial-in-confidence: Evaluation and Pricing Matrix

Purpose

To advise Council of the Tenders received for the provision of Design and Print Services of Council’s specialised promotional and corporate communication material. Tenderers were invited to tender for design only, print only or both requirements.

History

Council’s internal print shop is utilised for internal print requirements including printing of Council’s Business Papers, small run promotional material, general documentation and bulk photocopying. Council officers will consider utilising the internal print shop where appropriate to seeking the services of an external print provider. External design and print services are sought by many business units across Council including Council’s Communications and Marketing, Library Services, Road Safety and Waste and Recycling. Designed and printed products include assorted brochures, flyers, booklets, posters and promotional items (e.g. pens, t-shirts, hats and mugs). Council’s Arts Centre has specific design and printing requirements for their catalogues, invitations and promotional material which must conform with art image reproduction standards. Due to expenditure levels for external design and print services across Council and in accordance with Council’s procurement policy, a tender process was undertaken. The resulting Contract will enable Council Officers to utilise a panel of suitably qualified and experienced organisations for their design and print requirements. There will be no guarantee of work to any provider under this panel.

Report

This report provides details of the tenders received for the provision of Design and Print Services (T08/19) and recommends that Council accept nine tenders from the following organisations as a panel contract arrangement:


• Boccalatte Pty Ltd (Design and Print components) • Concept Factory Pty Ltd (Design component only) • Pedro Altuna t/as Milk Bar Studio (Design component only) • Rhodes Wingrove Pty Ltd (Design and Print components) • Tamlyn Creative Pty Ltd (Design and Print components) • Universal Graphics & Printing Australia Pty Ltd t/as ecoDesign ecoPrint (Design and Print

components) • The Oxford Group of Companies Pty Ltd (Print component only) • Ajjau Pty Ltd trading as Snap Printing, Campbelltown (Print component only) • Shamrock Printing Pty Ltd (Print component only) Tender Document Organisations were requested to submit the following information with their tender response: • Company information • Referee details • Experience in provision of similar works including experience in image production for Art

Galleries • Examples of their standard of work on a wide variety of recent projects • Evidence of the company’s financial viability • Environmental practices documentation • Occupational Health and Safety documentation • Evidence of suitable insurance As part of the tender process, Tenderers were presented with a number of fictional orders from Council including a Community Newsletter, an Arts Centre Catalogue, a Road Safety Sticker and a Flyer. Tenderers were required to submit all documentation that they would normally provide in response to such orders including the following: • A detailed quotation (quoting a separate price for printing on 100% and 50% recycled paper) • Estimate of time required to complete the work • Hourly rate for additional design time if required Contract Expenditure It is anticipated that works under this contract will be approximately $350,000 per annum, allocated across all business units of Council utilising external design and print services. Funds for these works are allocated in Council's budget. Contract Term The contract term for this Contract will be for a period of two years with an option for a 12 month extension. The option for extension of the Contract may be exercised at Council’s absolute discretion.


Advertising of Tenders Tenders were advertised in The Sydney Morning Herald, The Macarthur Advertiser and The Macarthur Chronicle in the weeks commencing 29 September 2008 and 6 October 2008. Tenders were also advertised on Council's website. The Ingleburn and Campbelltown Chambers of Commerce and Industry were notified. Tenders Received Tenders closed on Tuesday 21 October 2008. Fourteen on-time responses were received from the following organisations: • Ajjau Pty Ltd t/as Snap Printing, Campbelltown (Ajjau) – Printing component only • Agnes Nielsen t/as andesign (andesign) – Design component only • Boccalatte Pty Ltd (Boccalatte) – Design and Print component • Brilliant Images & Graphics Pty Ltd (Brilliant) – Design component only • Concept Factory Pty Ltd (Concept) – Design component only • EDF Direct Pty Ltd (EDF) – Design component only • Fresco Creative Pty Ltd (Fresco) – Design component only • Hoping Mad Designs Pty Ltd (Hoping Mad) – Design component only • Pedro Altuna t/as Milk Bar Studio (Milk Bar) – Design component only • Rhodes Wingrove Pty Ltd (Rhodes) – Design and Print component • Shamrock Printing Pty Ltd (Shamrock) – Print component only • Tamlyn Creative Pty Ltd (Tamlyn) – Design and Print component • The Oxford Group of Companies Pty Ltd (Oxford) – Design and Print component • Universal Graphics & Printing Australia Pty Ltd t/as ecoDesign ecoPrint (Universal) – Design

and Print component One late tender was received from Coyne and Co. Design and was therefore not considered as part of the evaluation process. Evaluation Process The Evaluation Panel, consisting of Officers from Communications and Marketing, Cultural Services and Procurement and Contracts evaluated the tenders against the following weighted assessment criteria: Design Component Experience 25% Quality of Sample Material 25% Occupational Health and Safety 5% Environmental Policy 5% Degree of Compliance with the Requirements of the Tender 5% Financial Stability 5% Suitability of price – fictional scenario based response 20% Suitability of price – hourly rate 10% Print Component Experience 25% Quality of Sample Material 25% Occupational Health and Safety 5%


Environmental Policy 5% Degree of Compliance with the Requirements of the Tender 5% Financial Stability 5% Suitability of price – fictional scenario based response 30% The Evaluation Panel used Council's standard 1-5 scoring system for all non-pricing criteria with 5 being the highest score. The scoring of tendered prices was determined using the 'normalised price score' methodology (lowest Tendered Price/ Tendered Price x 5 (maximum score)). Legislation This tender process was conducted in accordance with the Local Government Act 1993, the Local Government (General) Regulation 2005 and Council's Procurement and Contract Management Procedure and Code of Conduct. Each member of the Evaluation Panel agreed to a Tender Evaluation Plan prior to undertaking the evaluation. Some tenderers nominated that numerous parts of their tender were commercial-in-confidence. Therefore, in accordance with section 10A(2)(d) of the Local Government Act 1993, the detailed results of the evaluation are contained in the attached Confidential Tender Evaluation Matrices provided under separate cover. Tender Evaluation Due to the amount of design and print services required across Council and the specialised nature of each business unit’s requirements, the Evaluation Panel determined a panel of contractors would best fulfil Council’s ongoing needs. Based on these requirements the Evaluation Panel determined that a panel of selected companies with suitable levels of experience in similar works would be appropriate. Recommendations for Design and Print Services Universal Graphics & Printing Australia Pty Ltd t/as ecoDesign ecoPrint (Universal) is recommended to provide design and print services to Council for the following reasons: • Universal demonstrated significant experience in the provision of similar services in both

design and print services to other Councils, including flyers, brochures and annual reports. • Universal provided details of suitable experience in image production for art galleries. • Universal supplied actual examples of a wide range of quality design and print work. • Universal provided a comprehensive OHS Management System including responsibility

statements, policies and procedures and investigation report forms. • Universal provided evidence of having an AS/NZS ISO 14001:2004 certified Environmental

Management System in place. • Universal provided the best hourly rate for additional design work and a competitive price for

both fictional scenario based work (design and print). Boccalatte Pty Ltd (Boccalatte) is recommended to provide design and print services to Council for the following reasons: • Boccalatte have considerable experience in the provision of design and print services to other

Councils.


• Boccalatte have provided a satisfactory service to Campbelltown Arts Centre for

approximately three years. • Council has been awarded with national design awards based on Boccalatte’s service

(Museums Australia Multi-media and publication design awards in 2006-7). • Boccalatte provided a large range of high quality samples of work previously provided for

Campbelltown Arts Centre and other clients. • Boccalatte provided a letter from their accountant stating Boccalatte are capable of meeting

the financial requirements of this tender. Tamlyn Creative Pty Ltd (Tamlyn) is recommended to provide design and print services to Council for the following reasons: • Tamlyn have experience in the provision of design and print services to a number of clients in

the Macarthur region. • Tamlyn provided a large range of examples of works including stickers, flyers and brochures. • Tamlyn provided a letter from their bank stating Tamlyn are capable of meeting the financial

requirements of this tender. • Tamlyn provided a comprehensive OHS management system and demonstrated a

satisfactory environmental commitment. • Tamlyn provided the second best pricing for the design-based fictional scenario. Rhodes Wingrove Pty Ltd (Rhodes) is recommended to provide design and print services to Council for the following reasons: • Rhodes demonstrated extensive experience in design and print services focusing on gallery

and exhibition experience. • Rhodes provided high quality samples of previous works. • Rhodes supplied examples of case studies of similar works completed for clients such as

Campbelltown Arts Centre, Australian War Memorial and National Gallery of Australia. • Rhodes provided many practical examples of environmental initiatives including tree planting

and recycling of all waste. • Rhodes supplied a letter from their bank stating Rhodes has conducted all accounts

satisfactorily and have no defaults on credit facilities. • Rhodes provided details including relevant qualifications of staff to be involved in the

contract. • Rhodes provided a competitive price for the print based fictional scenario. Recommendation for Design Only Pedro Altuna t/as Milk Bar Studio (Milk Bar) is recommended to provide design service only to Council for the following reasons: • Milk Bar demonstrated experience in the provision of similar services to other Councils,

focusing on exhibition catalogues, invitations and gallery program booklets for art galleries. • Milk Bar provided a wide range of high quality samples of previous works. • Milk Bar supplied a letter from his accountant confirming Milk Bar is in a stable financial

position. • Milk Bar provided recycling initiatives in support of their environmental commitment. • Milk Bar provided the cheapest rate for the fictional scenario based response. • Milk Bar provided a competitive hourly rate for additional design services.


Concept Factory Pty Ltd (Concept) is recommended to provide design service only to Council for the following reasons: • Concept have provided a satisfactory service to Council’s Communication and Marketing

section on various projects for approximately five years. • Concept have experience in providing similar services to other Councils including design of

brochures, catalogues and newsletters. • Concept provided details of a diverse range previous works. • Concept supplied a letter from their accountant confirming Concept do not have any financial

factors that would make them unable to fulfil their obligation to Council. • Concept demonstrated a satisfactory environmental commitment and have a comprehensive

OHS system in place. Recommendations for Print Only The following companies met the minimum requirements for printing services and to ensure that Council has an adequate pool of suitably qualified organisations, are also recommended for inclusion on the panel for printing services only: • The Oxford Group of Companies Pty Ltd • Ajjau Pty Ltd trading as Snap Printing, Campbelltown • Shamrock Printing Pty Ltd Organisations Not Recommended for Design Panel The Evaluation Panel determined that the following companies only achieved a basic understanding for most criterion. These companies overall score were less than what was deemed satisfactory. The errors, risks, weaknesses or omissions are detailed below. The Oxford Group of Companies Pty Ltd (Oxford) is not recommended to provide design services for the following reasons: • Oxford did not supply sufficient details on experience in design services. • Oxford provided list of contracts held and written reference in relation to printing only. • Oxford did not provide sufficient examples of design work. Anges Neilson t/as andesign (andesign) is not recommended to provide design services for the following reasons: • andesign did not provide sufficient details of provision of similar services to other Councils. • andesign did not submit sufficient examples of previous works as requested in the Request

for Tender. • andesign did not provide evidence of a stable financial position as requested in the Request

for Tender • andesign did not submit any occupational health and safety documentation. • andesign submitted the most expensive hourly rate for additional design work for the fictional

scenario based response. Brilliant Images & Graphics Pty Ltd (Brilliant) is not recommended to provide design services for the following reasons:


• Brilliant did not elaborate on the services they have provided to their clients. • Brilliant only provided a very small range of basic sample material. • Brilliant did not provide sufficient evidence of a stable financial position as requested in the

Request for Tender. • Brilliant did not provide copies of their insurance certificates of currency as requested in the

Request for Tender. EDF Direct Pty Ltd (EDF) is not recommended for design services for the following reasons: • EDF did not detail any Government or Council experience in similar services required under

this Request for Tender. • EDF did not provide sufficient details on their involvement in the samples of work they

provided. • EDF did not provide sufficient evidence of a stable financial position as requested in the

Request for Tender. • EDF did not provide occupational health and safety documentation as requested in the

Request for Tender. Fresco Creative Pty Ltd (Fresco) is not recommended to provide design services for the following reasons: • Fresco did not submit actual samples of their work, which proved difficult to assess. • Fresco did not sufficiently clarify what role they had in the production of the material supplied

in their submission. • Fresco provided a very brief environmental policy. Hoping Mad Designs Pty Ltd (Hoping Mad) is not recommended to provide design services for the following reasons: • Hoping Mad did not provide actual samples of previous works, which proved difficult to

assess. • Hoping Mad submitted the second most expensive rate for the fictional scenario based

response. • Hoping did not provide insurance certificates of currency as requested in the Request for

Tender. • Hoping Mad did not provide an occupational health and safety policy as requested in the

Request for Tender. Recommendation of Evaluation Panel It is recommended that the following companies be awarded this contract under a panel arrangement: • Boccalatte Pty Ltd (Design and Print components) • Concept Factory Pty Ltd (Design component only) • Pedro Altuna t/as Milk Bar Studio (Design component only) • Rhodes Wingrove Pty Ltd (Design and Print components) • Tamlyn Creative Pty Ltd (Design and Print components) • Universal Graphics & Printing Australia Pty Ltd trading as ecoDesign ecoPrint

(Design and Print components) • The Oxford Group of Companies Pty Ltd (Print component only)


• Ajjau Pty Ltd trading as Snap Printing, Campbelltown (Print component only) • Shamrock Printing Pty Ltd (Print component only)


1. That Council accept the offer of Boccalatte Pty Ltd for design and print services for a period of two years with an option for a further 12 month extension.

2. That Council accept the offer of Concept Factory Pty Ltd for design services only for a

period of two years with an option for a further 12 month extension. 3. That Council accept the offer of Pedro Altuna t/as Milk Bar Studio for design services only

for a period of two years with an option for a further 12 month extension. 4. That Council accept the offer of Rhodes Wingrove Pty Ltd for design and print services for

a period of two years with an option for a further 12 month extension. 5. That Council accept the offer of Tamlyn Creative Pty Ltd for design and print services for a

period of two years with an option for a further 12 month extension. 6. That Council accept the offer of Universal Graphics & Printing Australia Pty Ltd trading as

ecoDesign ecoPrint for design and print services for a period of two years with an option for a further 12 month extension.

7. That Council accept the offer of The Oxford Group of Companies Pty Ltd for print services

only for a period of two years with an option for a further 12 month extension. 8. That Council accept the offer of Ajjau Pty Ltd trading as Snap Printing, Campbelltown for

print services only for a period of two years with an option for a further 12 month extension. 9. That Council accept the offer of Shamrock Printing Pty Ltd for print services only for a

period of two years with an option for a further 12 month extension. 10. That the Contract documents be executed under the Common Seal of Council. 11. That the unsuccessful Tenderers be notified of the results of tender process. Committee’s Recommendation: (Chanthivong/Rule) That the Officer's Recommendation be adopted. CARRIED Having declared an interest in Item 3.1, His Worship the Mayor Councillor Matheson vacated the Chair and left the Chamber and did not take part in the debate nor vote on this matter. In the absence of the Mayor, Councillor Thomas assumed the Chair.


Council Meeting 14 April 2009 (Chanthivong/Rule) That the Officer's Recommendation be adopted. Council Resolution Minute Number 84 That the Officer's Recommendation be adopted. Following the discussion of Item 3.1 Councillor Matheson returned to the Chamber and resumed the Chair.

City Works Committee Meeting 7 April 2009 22B3.2 Provision Of Construction Management Services For Campbelltown Stadium - Stage

Three Development

3.2 Provision of Construction Management Services for Campbelltown Stadium - Stage Three Development

Reporting Officer


Attachments

Nil

Purpose

The purpose of this report is to provide information on the evaluation and selection process of the recommendation for construction management services for Campbelltown Sports Stadium Stage 3 Development project.

Background

In December, a meeting was held between Council Architects (Scott Carver), Project Management representatives (Incoll) and Council staff and it was decided that a Expression of Interest for construction management services would be conducted in the first instance followed by a selective tender process. Expression of Interest At its meeting of the 10 of February 2009, Council approved six companies for a selective tender process from an Expression of Interest for a Construction Management contract. They are: -

Austruc Constructions Limited Brisland Pty Ltd Haslin Constructions Pty Ltd Hooker Cockram Construction Projects (NSW) Pty Ltd Kell and Rigby Building Pty Ltd Lipman Pty Ltd

Report Selective Tender On 20 February 2009, selective tenders were invited for Construction Management services. An evaluation panel was convened with representatives from Incoll Management Group (Council's Project Managers) WT Partnership (Council's Quantity Surveyors), Scott Carver and Associates (Council's Architects) and Council staff.

City Works Committee Meeting 7 April 2009 22B3.2 Provision Of Construction Management Services For Campbelltown Stadium - Stage

Three Development

In a Construction Management contract, the Construction Manager is required to invite tenders for all trades and services on behalf of Council. It was identified by the evaluation panel that the Construction Manager would be required to submit up to forty separate trades and services contracts in excess of $150,000 for Council's approval in accordance with the Local Government (General) Regulations 2005. It was concluded by the panel that this would be extremely difficult and a time consuming process, which would have a major affect in delaying the construction period. This is due to the fact Council, in most cases, meets on a four-week schedule and the Construction Manager would be bound by these dates for Council approval. Accordingly, it was agreed that this approach would not be a suitable outcome and that a lump sum approach to the construction is a preferred alternative. Due to this, it is recommended that no action is taken with the initial selective tender and a new selective tender be approved for a lump sum contract that includes the construction management fees, preliminaries, and trades and services. These tenders will be called from the nominated companies already identified.


1. That Council declines to accept any tender from the first selective tender for construction

management services for the reasons identified in the report. 2. That Council approve a new lump sum selective tender for construction management

services, preliminaries, and trades and services for the Campbelltown Sports Stadium Stage 3 Development to be reported to Council in the near future.

Committee’s Recommendation: (Borg/Dobson) That the Officer's Recommendation be adopted. CARRIED Council Meeting 14 April 2009 (Thomas/Rule) That the Officer's Recommendation be adopted. Council Resolution Minute Number 83 That the Officer's Recommendation be adopted.

City Works Committee Meeting 7 April 2009 23B3.3 Improvements To Toilet Facilities At Leumeah Skate Park

3.3 Improvements to Toilet Facilities at Leumeah Skate Park

Reporting Officer


Attachments

Nil.

Purpose

The purpose of the report is to provide information on improving the toilet facilities at Leumeah Skate Park.

History

The Leumeah Skate Park continues to be a very successful recreational facility for the youth of Campbelltown. At its meeting of the 10 March 2009 a report was requested outlining options for the improvement of the toilet facility.

Report

The toilet facility has been subject to a number of acts of vandalism and graffiti. The condition of the facility's components are poor. Council had installed a water bubbler, which had been replaced on three occasions however due to the further vandalism it has been removed. The roof structure has been reinforced to prevent access via the roof when the facility is closed. Council has continued to monitor the facilities for anti social behaviour and advised the Police of illegal activities. To provide a better and more appealing facility, further works are proposed to undertake minor refurbishment of the facility that will comprise of internal painting and replacement of the toilet units and tap outlets with new stainless steel units. The improvement works are proposed to be included in the Asset Management program in the 2009-2010 budget and would be scheduled for August 2009. Council staff are currently reviewing the feasibility of surveillance cameras at this location.



City Works Committee Meeting 7 April 2009 23B3.3 Improvements To Toilet Facilities At Leumeah Skate Park

Committee’s Recommendation: (Borg/Rule) That a report be presented to Council regarding the installation of vandal proof pans/toilet facilities similar to those found in correctional facilities to reduce vandalism in public toilets. CARRIED Council Meeting 14 April 2009 (Thomas/Rule) That the Committee's Recommendation be adopted. Council Resolution Minute Number 83 That the Committee's Recommendation be adopted.

City Works Committee Meeting 7 April 2009 24b3.4 Memorial Oval, Ingleburn - Additional Seating

3.4 Memorial Oval, Ingleburn - Additional Seating

Reporting Officer


Attachments

Locality Plan.

Purpose

To advise Council of the outcome of a request for additional seating at Memorial Oval, Ingleburn.

Report

At the Community Services Committee Meeting of 7 October 2008 it was requested that a report be presented to Council outlining the feasibility of installing appropriate additional seating at Ingleburn Memorial Oval. The site currently has six park settings, a number of bench seats and three 5 metre sports benches. The three 5 metre sports benches were installed at the Oval in August 2008 following a request from a local sporting group. Funds are proposed in the 2009/2010 budget for the construction of a concrete slab measuring 5 x 4 metres with a metal shade cover for the cricket scorers and storage of bags during game time. Council staff will continue to liaise with sporting groups regarding seating and other facilities provided at Memorial Oval, Ingleburn.


That the information be noted. Committee’s Recommendation: (Glynn/Hawker) That the Officer's Recommendation be adopted. CARRIED Council Meeting 14 April 2009 (Thomas/Rule) That the Officer's Recommendation be adopted. Council Resolution Minute Number 83 That the Officer's Recommendation be adopted.

City Works Committee Meeting 7 April 2009 25b4.1 Emergency Risk Management Plan

4. EMERGENCY SERVICES

4.1 Emergency Risk Management Plan

Reporting Officer

Manager Emergency Management

Attachments

Minutes of Working Group Meeting 12 March 2009 (to be tabled).

Purpose

To advise Council of funding received to develop an Emergency Risk Management Plan.

Report

Council has received advice from Chris Hayes MP, Federal Member for Werriwa, that funding has been approved in the sum of $6,666 under the 2008/2009 Natural Disaster Mitigation Program. The funding is provided to assist Council in developing an Emergency Risk Management Plan (ERM Plan). The Plan will identify and assess a range of hazards and develop risk management strategies and related implementation plans. The need to undertake the emergency risk management analysis is a requirement for all Councils through their Local Emergency Management Committees (LEMC). A working group comprising emergency service representatives of the LEMC will develop the Emergency Risk Management Plan by analysing the various risks facing the Campbelltown LGA that will require a multi agency response. The review of risks will include the examination of the history of natural disasters such as storms, bushfire and floods and will also examine biological and technological disasters. These risks will then be evaluated to ensure plans are in place to address the identified risks and if any mitigation can be recommended to reduce the risk to the community. The development of the plan will be in line with the Australian Standard Risk Management Model. The development of the ERM Plan will be undertaken in consultation with the community. Equal parts funding from the State Government and Council will support this Federal funding. Council's share of the funding is identified in the current budget

City Works Committee Meeting 7 April 2009 25b4.1 Emergency Risk Management Plan


That the information be noted. Committee’s Recommendation: (Rule/Chanthivong) That the Officer's Recommendation be adopted. CARRIED Council Meeting 14 April 2009 (Thomas/Rule) That the Officer's Recommendation be adopted. Council Resolution Minute Number 83 That the Officer's Recommendation be adopted.

City Works Committee Meeting 7 April 2009 26b4.2 State Emergency Services - Quarterly Report Ending December 2008

4.2 State Emergency Services - Quarterly Report Ending December 2008

Reporting Officer

Manager Emergency Management

Attachments

State Emergency Services Report (to be tabled.)

Purpose

To inform Council of the quarterly activities of the Campbelltown State Emergency Services for the quarter ending December 2008.

Report

Emergency Requests A total of 91 requests for assistance were received during this quarter with the unit being fully operational on four occasions. Tasks involved tarping of roofs, making trees safe and general assistance to resident and commercial premises due to heavy rain, wind and local flooding. Police Assistance Assistance was provided to the Police to search for a missing person. Out of Area Assistance Assisted Camden with storm event and teams were sent to Queensland to assist with Brisbane storms. Public Relation Events

• Events involving acknowledgment of Volunteer commitments • Fishers Ghost Parade and associated events • Several community events - crowd and parking management assistance • Order of Australia Award Ceremony • New Year's Eve at Koshigaya Park - crowd and traffic control assistance • Assistance provided to Council in the form of an "exercise" and training associated with

sandbag levee coordination at Park Central

City Works Committee Meeting 7 April 2009 26b4.2 State Emergency Services - Quarterly Report Ending December 2008

Community Education Trained SES Community Educators were involved in: Scouting visit to Headquarters for training and workshops CEDO meeting at Region Conference and Meeting Attendance Members attended the following Meetings

• Information and pre and post briefing meetings involving unit leaders and Controllers • Regional Operations, Rescue, Media, Community Education and Training Coordinators

meetings were attended Training Ongoing training is a key aspect of preparing volunteers for effective response activities. In this reporting period training was undertaken in First Aid, Maintain Team Safety, Communications, Sandbagging, Electrical Awareness, Rescue Competition and Map Reading. For this quarter members devoted a total of 3,174 hours to training. A total of 17 Certificates of competencies were awarded during this quarter.


That the information be noted. Committee’s Recommendation: (Hawker/Dobson) That the Officer's Recommendation be adopted. CARRIED Council Meeting 14 April 2009 (Thomas/Rule) That the Officer's Recommendation be adopted. Council Resolution Minute Number 83 That the Officer's Recommendation be adopted.

City Works Committee Meeting 7 April 2009 27b5.1 Spring Cycle Event

5. GENERAL BUSINESS

5.1 Spring Cycle Event Committee’s Recommendation: (Chanthivong/Rule) 1. That Council makes strong representations to the Roads and Traffic Authority, relevant

authorities and organisers of the Spring Cycle event to have the starting stage held in the Campbelltown Local Government Area.

2. That Council seeks the support of the MACROC President in its representations. CARRIED Council Meeting 14 April 2009 (Thomas/Rule) That the Committee's Recommendation be adopted. Council Resolution Minute Number 83 That the Committee's Recommendation be adopted.

11. CONFIDENTIAL ITEMS


M Thomas CHAIRPERSON

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