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Republic of Niger Office of the Prime Minister

National Mechanism for the Prevention and Management of Disasters and Food Crises (DNPGCCA)

African Risk Capacity (ARC)

Republic of Niger

Operations Plan 2016-2017

January 2016

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TABLE OF CONTENTS

TABLE OF CONTENTS ........................................................................................................................................................................................................................ 2

List of acronyms............................................................................................................................................................................................................................... 4

1 GENERAL INFORMATION ......................................................................................................................................................................................................... 6

1.1 STATUS OF NIGER IN TERMS OF RISK ............................................................................................................................................................................... 6

1.2 PURPOSE OF THIS OPERATIONS PLAN ............................................................................................................................................................................. 8

2 COUNTRY DROUGHT PROFILE ................................................................................................................................................................................................ 11

2.1 Provide general geographical distribution of drought ................................................................................................................................................... 11

2.2 GENERAL RAINFALL FEATURES OF THE COUNTRY ......................................................................................................................................................... 14

2.3 SEASONAL AGRICULTURAL CALENDAR .......................................................................................................................................................................... 15

2.4 HISTORICAL DROUGHT DESCRIPTION ............................................................................................................................................................................ 16

2.5 HISTORICAL DROUGHT IMPACT (IN TERMS OF NUMBER OF AFFECTED INDIVIDUALS/CATTLE) ................................................................................... 17

2.6 HISTORICAL DROUGHT RESPONSES ............................................................................................................................................................................... 17

3 INSTITUTIONAL ARRANGEMENTS .......................................................................................................................................................................................... 18

3.1 EXISTING NATIONAL POLICIES OR LEGISLATION ............................................................................................................................................................ 19

3.2 EXISTING ASSESSMENT PROCESSES ............................................................................................................................................................................... 20

3.3 CONTINGENCY PLANNING PROCEDURES FOR DROUGHT ............................................................................................................................................. 21

3.4 DROUGHT RESPONSE COORDINATION MECHANISM .................................................................................................................................................... 22

3.5 PROPOSED FINANCIAL ARRANGEMENTS AND COORDINATION OF ARC PAYOUT ........................................................................................................ 26

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4 RISK TRANSFER PARAMETERS ................................................................................................................................................................................................ 27

5 SCENARIO DEFINITION AND GEORGRAPHIC COVERAGE ....................................................................................................................................................... 28

5.1 DROUGHT MODEL SCENARIOS ...................................................................................................................................................................................... 29

6 INTERVENTION DETAILS ......................................................................................................................................................................................................... 30

6.1 FIRST INTERVENTION ..................................................................................................................................................................................................... 31

6.2 SECOND INTERVENTION ................................................................................................................................................................................................ 39

7 M&E FRAMEWORK AND PLAN ............................................................................................................................................................................................... 46

8 PROGRAM RISKS AND ASSUMPTIONS ................................................................................................................................................................................... 48

9 DEFINITION OF STANDARD OPERATING PROCEDURES ......................................................................................................................................................... 49

Annex 1: Supporting Documents ................................................................................................................................................................................................... 57

Annex 2: Budget ............................................................................................................................................................................................................................. 58

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List of acronyms

ADPRS Accelerated Development and Poverty Reduction Strategy CC/SAP Coordination Unit of Early Warning System (or CC/EWS) CCA Food Crisis Unit CFW Cash for Work CILSS Permanent Interstate Committee for Drought Control in the Sahel CMC Joint Consultation Committee CNPGCA National Mechanism for the Prevention of Disasters and Food Crises CNSA National Committee of the Early Warning System CRC Steering Committee for Consultation DAO Tender Documents DGC Targeted Free Distribution DNPGCA National Mechanism for the Prevention and Management of Disasters and Food Crises EPER Survey Forecast and Valuation of Harvest EWS or SAP Early Warning System (or SAP in French) FCD Joint Multi-Donor Fund FewsNet Famine Early Warning System Project (USAID) FI Intervention Fund MDA Ministry of Agricultural Development MRA Ministry of Animal Resources OPVN Office of Niger Food Products SDR Rural Development Strategy SGA Deputy Secretary General SIMA Information System on Agricultural Market SIMB Information System on Livestock Markets SNR National Reserve Stock UNDP United Nations Development Programme WFP World Food Programme

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1 GENERAL INFORMATION

Enter the contact details for this operations plan. Please include the name and contact detail (title, organization, email/phone) for both the legal representative of the plan and the focal point for the plan. Name of Country: Republic of Niger Legal representative (permanent secretary/ministry) for plan:

Surname/Name: GADO MAHAMADOU Title: DIRECTOR OF OFFICE (DIRECTOR OF CABINET) Institution: OFFICE OF THE PRIME MINISTER

Focal point (or primary contact person) for the plan:

Surname/Name: BAKO YACOUBA Title: FOCAL POINT Ministry/department: SP/DNPGCCA Email: yacoubako ©yahoo.ffr Telephone: +22796877454/+22790332930

1.1 STATUS OF NIGER IN TERMS OF RISK

Provide a brief overview of the country in terms of risk. Please include:

One paragraph on hazards within country in general (showing the relative importance of droughts)

One paragraph on vulnerability (sub-national, gender, age cohort, rural/urban, etc.) of those most affected by droughts

One paragraph on national/sub-national capacity to address risk, especially in relation to droughts

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The inhabitants of Niger experience a diversity of crisis and disaster situations, for the most part related to a multiplicity of climatic, ecological

and socio-economic vicissitudes, which translate into food insecurity to a greater or lesser extent. Most food crises that occur in Niger are related

to cereal or fodder shortages following a rainfall deficit or, to a lesser degree, locust invasions.

Other risks, which may be of natural origin (floods, fires, epidemics, outbreaks of animal disease) or man-made in origin (bush fires, conflicts,

security issues) are considered to be factors aggravating localised crises.

Niger's economy is principally based on the agro-pastoral sector which remains the main source of employment and income for more than 80%

of the country's inhabitants. The most vulnerable categories are mainly 6:

- Small scale farmers

- Small scale pastoralist

- Establishing Agro-pastoralist and pastoralists still no holding enough cattle head or land

- Pregnant or breastfeeding women

- Big households

- Farmer women, whose accumulation of domestic tasks do not allow them to engage in producing activities

Niger numbers approximately 17 129 076 million inhabitants (the General Census of Population and Housing, RGPH, 2012), mainly

concentrated on a strip of land that barely covers a third of its territory. The main characteristics of the population of Niger are its strong

demographic growth (3.9% per year), its extreme youth (more than 49.2% are less than 15 years old), low population density (12.4

inhabitants/km²), but a high concentration in the southern third of the country (Sahelian and Sudanese area), a trend towards urbanisation (with

an urbanisation rate of 6.6% per year) and its extreme poverty. The annual income per inhabitant is USD370 (2012). Moreover, Niger

experiences chronic nutritional and food insecurity, with high debt levels of vulnerable households, added to the effects of climate change and

natural disasters.

The support plan is the main planning and scheduling tool for interventions by the National Mechanism for the Prevention and Management of

Disasters and Food Crises (DNPGCCA) to assist vulnerable inhabitants during food crises. It is divided into two phases: the initial phase is

carried out during the months from October to December on the basis of qualitative assessments of the agro-pastoral season while the second

and final phase follows the results of the annual vulnerability survey.

This system makes it possible to implement emergency measures for the most vulnerable before more accurate results on vulnerable areas

become available.

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The DNPGCCA has two intervention tools: i) the National Reserve Stockpile (SNR), consisting of the National Security Stock (SNS), a

Strategic Food Reserve (RAS) in kind (100 000 T) and a Financial Reserve (equivalent to 50 000 T of cereals), or a Food Security Fund (FSA);

and, ii) the Intervention Fund (FI): the Joint Multi-Donor Fund + the Bilateral Funds + the country emergency funds.).

1.2 PURPOSE OF THIS OPERATIONS PLAN The overall objective is to support target households and groups affected by the drought in proactively gaining access to a diversified food

supply and in improving their livelihoods.

The following activities to quickly assist population in need were selected for this plan:

1. Organisation of Cash for Work operations

Objectives: To combat nutritional vulnerability, to settle inhabitants who are likely to migrate and improve their livelihoods.

Description: Carry out labour-intensive work projects for a period of three months at 1,300/CFA francs/day/person for 25 days, i.e. 32,500 CFA

francs/month/person.

Quality target: Very impoverished households identified within the areas affected by the drought through the HEA (Household Economy

Approach) approach. This operation will be conducted in areas where cereal supplies are available on markets.

Number targeted: 100,000 households, i.e. 700,000 individuals.

Location: affected areas where cereal supplies are available on markets.

Total: 12,675,000,000 F CFA

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1.2 Distribution of small ruminants to women in vulnerable areas

Objectives: To improve and diversify food supply for impoverished households in areas affected by drought

Description: Distribution of a core group of goats (3 females and 1 male per household).

Quality target: Households experiencing severe food insecurity or female heads of households in the affected areas.

Number targeted: 5,000 households

Location: affected areas

Duration of the operation and end date: 1 month

Budget/total for the operation: 200,000,000 F CFA

Implementation partners: the operation is conducted in conjunction with NGOs and representatives from the Ministry of Livestock in targeted

Departments.

2. Targeted free distribution

Objectives: To combat food insecurity, to settle inhabitants who are likely to migrate and to protect livelihoods

Description: 100 kg of rice/household/month purchased locally (average size of a household: 7 persons)

Number targeted: 3,500 households

Location: distributed where markets do not have a regular cereal supply

Duration of the operation and end date: 3 months

Tonnage: 1,000 T

Budget/total for the operation: 600,000,000 CFA francs

Implementation partners: Food Crisis Unit (CCA: Cellule Crise Alimentaire), Regional and Sub-Regional Committees, regional administrative

and traditional authorities.

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2 COUNTRY DROUGHT PROFILE

2.1 PROVIDE GENERAL GEOGRAPHICAL DISTRIBUTION OF DROUGHT Complete columns A-C, list ALL regions and districts in the country and indicate which of these areas have been prone to drought in last 10 years. For those zones prone to drought, complete columns D and E by listing the top three crops by area planted and any other economically important livelihood activities (e.g. pastoralism, fisheries, etc.) in each area.

Source: AfricaRisk View 2015, country drought profile

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Please add more rows to the table as needed to ensure you list all regions and districts.

# A. Regions (Admin 1)

B. Districts (Admin 2)

C. Drought prone zones

(Yes /No)

D. Top 3 crops vulnerable to droughts (only in drought-prone zones)

E. List other important livelihoods (e.g. pastoralism, fisheries, etc.)

Only in drought-prone zones)

1 Agadez

Aderbissenat InGall Tchirozerine

Yes No rain-fed crops Pastoralism, craft industry, irrigation

2 Diffa

Diffa Bosso Nguigmi Mainé Goudoumaria Ngourti

Yes Millet, cowpeas, sorghum Fisheries, pastoralism, irrigation

3 Dosso

Dosso Doutchi Loga Boboye Falmeye Gaya Dioundou Tibiri

Yes Millet, cowpeas, sorghum Fisheries, irrigation, fattening on pasture

4 Maradi

Madarounfa Tessaoua Mayahi Dakoro Gazawa Aguié Bermo Guidan Roumdji

Yes Millet, cowpeas, sorghum Fisheries, pastoralism, irrigation, trade

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5 Tahoua

Tahoua Madaoua Konni Illéla Malbaza Keita Bouza Tassara Bagaroua Abala Tillia Tchintabaraden

Yes Millet, cowpeas, sorghum Fisheries, pastoralism, irrigation, craft industry, migration

6 Tillabéry

Tillabéry Ayorou Téra Bankilaré Torodi Gothèye Say Kollo Ouallam Fillingué Abala Baleyara Banibangou

Yes Millet, cowpeas, sorghum Fisheries, pastoralism, irrigation, craft industry, fattening on pasture

7 Zinder

Damagaran Takaya Tesker Gouré Takieta

Yes Millet, cowpeas, sorghum Pastoralism, irrigation, craft industry, migration, fattening on pasture

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Mirriah Kantché Belbedji Tanout Magaria Doungass

8 Niamey

Arrondissement I Arrondissement II Arrondissement III Arrondissement IV Arrondissement V

Yes Millet, cowpeas, sorghum Irrigation, fisheries, trade, fattening on pasture

2.2 GENERAL RAINFALL FEATURES OF THE COUNTRY

Niger has four climate zones:

The Sahelian-Sudanese zone which represents approximately 1% of the total surface area of the country and receives 600 to 800 mm of rain per year on average. The Sudanese region, which is more wooded than the Sahel, includes low dry forests, open woodlands, savannah and the Niger river water bodies and has a savannah vegetation which enjoys more regular rainfall than the Sahel zone. This region is used for agricultural and livestock production; it is the most heavily populated of the country;

The Sahel zone which covers 10% of the country and receives on average 300 to 600 mm of rain per year; it is suitable for agro-pastoralism (mixed farming). This is a steppe zone which includes stunted and shrubby vegetation, the most typical vegetation being the bush, a major element in the cattle farming systems of this part of Niger. This is a sedentary area used for farming and includes numerous farming villages;

The Sahel-Sahara zone which represents 12% of the surface area of the country and receives on average 150 to 300 mm of rain per year. It is suitable for migratory stock farming. This is a nomadic pastoral zone because only hardy animals can make use of the vegetation as and when they find it;

The Sahara desert zone which covers 77% of the country and receives on average less than 150 mm of rain per year. Irrigation crops

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are planted here.

The rainfall last year is late and its distribution has been variable in time and space from April up to the end of July 2015. There was a general return of the rains in August and September. Drought sequences of more than 10 days occurred in places in all regions, at the beginning, during and at the end of the season. Exceptionally, the rains continued through October with, however, significant geographical variability.

2.3 SEASONAL AGRICULTURAL CALENDAR Insert pictorial version of your country’s seasonal calendar (e.g. FEWSNET or others). If possible, include major agricultural activities and refer specifically to drought prone crops. Make sure to cite your data source.

SEASONAL CALENDAR FOR A TYPICAL YEAR IN NIGER

Main cereal harvest Off-season, flood recession harvest

Livestock moves South

Livestock moves North

Seasonal labour migration

Weeding and hoeing Land preparation

Rebuilding institutional stock (institutional purchase) Subsidised cereal sales

Off-season rice harvest

Rainy season

Agricultural lean season

Pastoral lean season

NOV DEC JAN FEB MAR APR MAY JUN JUL AUG SEPT

NOV DEC JAN FEB MAR APR MAY JUN JUL AUG SEPT

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Drought prone main crops: millet, sorghum, cowpeas and groundnuts.

2.4 HISTORICAL DROUGHT DESCRIPTION

Describe the specific / actual country drought conditions for each of the past 10 years. For each year, list key regions impacted by the drought, the source

of the drought data, an indication of whether the country officially declared that year, and, if available, describe the food security and livelihoods conditions

regarding the drought event (e.g. a severity classification scheme used by your food security Early Warning processes).

If there was no drought in any part of the country, please write in NO DROUGHT.

Year Key regions/provinces impacted Source of drought information

Was drought officially declared following the rainfall deficit? (Yes/No)

Briefly describe the impact on the food security and livelihood conditions

2004 All regions Early Warning system (SAP)/Disaster Prevention (PC)

YES

Cereal deficit of 525,300 tons; 3.2 million affected inhabitants; fodder deficit; and, locust invasion

2005-2008 No drought - No -

2009

All regions

SAP/PC YES

Cereal deficit of 410 700 tons; 7,772,373 affected inhabitants; and severe flooding in Agadez

2011 All regions SAP/PC YES

Cereal deficit of 692,500 tons; 5,458,871 affected inhabitants

2013 All regions with great acuity in pastoral areas

SAP/PC YES

Cereal deficit of 372,900 tons; 4,197,614 affected inhabitants; loss of livestock; and displacement

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of populations

2014 Diffa, Zinder, Tillabéry, Maradi and Dosso

SAP/PC YES Cereal deficit of 230,070 tons; 2,588,128 affected inhabitants

2.5 HISTORICAL DROUGHT IMPACT (IN TERMS OF NUMBER OF AFFECTED INDIVIDUALS/CATTLE) Describe the impact of drought in your country in the past 10 years in terms of number of individuals/households requiring assistance. At a minimum complete row A. If there are other official sources of vulnerability numbers for historical years, please enter this information by adding additional rows to the table, and indicating the source of the information. Impact of drought by data source

Source Year

2004 2005 2006 2007 2008 2009 2010 2011 2012 2013 2014

A # of affected as estimated by:

EWS [Vulnerability surveys (VS)]

3,200,000 No VS 3,600,000 4,098, 032 2,942, 898 7,772,373 2,620,770 5,458,871 No VS 4,197, 614 2,588,128

2.6 HISTORICAL DROUGHT RESPONSES Describe the historical response to drought in your country in the past 10 years in terms of number of individuals/households who received assistance. Where possible, indicate the program activity (e.g. cash transfer, food assistance, etc.) and the source or implementing partner (e.g. WFP, Government, UNICEF, etc.). An example on how to complete this section is shown below:

Response to drought by activity and source 2005 2006 2007 2008 2009 2011 2012 2013 2014

A # of individuals assisted with: FOOD DISTRIBUTION Source of information: CCA/GC

3,727,318 728,721 1,009,106 412,377 103,628 997,577 1,544,802 1,500,891

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B # of individuals assisted with: CASH TRANSFER Source of information: CCA/GC

131 012 1,251, 600 910 000 296 590

C # of individuals assisted with: CASH FOR WORK Source of information: CCA/GC _

300,846 1,170,631 1,600,291 257,390

2.7 DISCUSSION OF THE HISTORICAL DROUGHT CONDITIONS, VULNERABLE, AND RESPONSE Please analyse and compare the data you provided in steps 2.4 to 2.6. If the figures do not match (for example, in step four, you indicate a mild drought but in step 5 there is a large response) provide an explanation. For example, perhaps response figures include other types of hazards…”? In Niger’s case, interventions are implemented the year after the drought period. In 2005 the joint effect of drought and locusts invasion results in a

higher number of assisted persons. Meanwhile in other cases the number of people receiving assistance is largely inferior when compared to the number

of people affected. This is explained by a lack of resources.

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3 INSTITUTIONAL ARRANGEMENTS

This section describes in detail the institutional arrangements in place to manage a drought response. The section can refer to other documents for more details, but these documents should be referenced in the text and provided in full as annexes to this document.

3.1 EXISTING NATIONAL POLICIES OR LEGISLATION

Describe any national policies and/or legislation related to a) drought; b) other disaster risk management issues that are currently in place.

Regulatory process (Legislation) relating to drought:

Decree N° 2011/057/PCRD/PM of 27 January 2011 modifying and supplementing Decree N° 2000/0072/PRN/PM of 04 August 2000 pertaining to the establishment, powers, composition and operation of the Food Crisis Unit from the Disaster Management Agency

Regulatory process (Legislation) relating to disaster risk management:

- Order N° 0158/PM of 04 October 2013 modifying and supplementing Order N° 00207/PM of 28 August 2012 pertaining to the powers, organisation and operation of the Food Crisis Unit. - Order N° 0032/PM of 20 January 2014 modifying and supplementing Order N° 00208/PM of 28 August 2012 pertaining to the establishment, powers, composition and operation of the National Mechanism for the Prevention and Management of Disasters and Food Crises (Dispositif National de Prévention et de Gestion des Catastrophes et Crises Alimentaires, DNPGCCA).

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3.2 EXISTING ASSESSMENT PROCESSES

In this section, describe how the drought needs assessment processes function. Name each assessment process that is conducted when

drought occurs. Then describe the workflow around each of the processes you named separately. For each assessment type you should

answer the following questions:

NB: There IS no specific assessment process related to the drought. However, there is an overall evaluation on the management of crises

and disasters.

1. When does the assessment occur? Towards the end of the agro-pastoral season (end of September) a preliminary assessment is done. A final assessment is done in February-March by means of a support plan for affected inhabitants.

2. Who coordinates this assessment? It is coordinated by the DNPCCA through the Food Crisis/Disaster Management Unit (CCA/GC).

3. Who does the data collection and analysis? The Coordination Unit for the Early Warning System and Disaster Prevention (CC SAP/PC)

4. What tools and methodologies are used collect and analyse the data? - Vulnerability surveys

- Harmonised framework for vulnerability analysis

- Sentinel sites

- Joint (WFP/EWS) food security analysis surveys

5. What are the key steps involved in the assessment process?

- Data collection on paper and by Smartphone

- Data processing and analysis

- Response planning through a Support Plan

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6. How is the needs assessment paid for? - National budget - Joint Multi-Donor Fund (FCD) - Partnership with specialised institutions (UNDP, WFP, Save the Children, CILSS (Permanent Inter-State Committee on Drought

Control in the Sahel) /AGRHYMET (Regional Training Centre for Agro-meteorology and Operational Hydrology and their Applications), etc.)

7. How helpful is the assessment in assessing/mitigating drought impacts in a timely manner and what are the major constraints?

Not applicable

Note: describe here the processes, NOT any type of special assessment that is done in the event of a drought.

# Assessment Type (for example, food security assessment, early recovery, etc.)

Description of the process or workflow, including timing, data collection, financing, etc.

1. Assessment of the food situation This assessment is coordinated by the Early Warning System's Coordination Unit. In general it takes place at the end of September. Data are collected by members of the early warning system's technical committee. The harmonised framework or missions to zones at risk (ZAR) are the main tools used. This type of assessment provides information on the amount of rain received in the various regions, the food insecurity situation and agricultural production.

Note: Add an additional row for each new assessment type. Please remove any un-used rows.

3.3 CONTINGENCY PLANNING PROCEDURES FOR DROUGHT

Briefly describe any existing contingency planning (CP) procedures for drought. Be sure to describe how a payout from the ARC insurance

policy would be considered or managed within the larger country contingency planning processes defined for drought. For instance, describe

how an ARC payout might be used as part of a larger response. Some questions to consider:

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1. Describe what you would do with a payout of less than USD 1 million (one million USD)

- Targeted free distribution of food kits to areas severely affected by drought.

2. Describe what you would do with a payout of USD 5 million (five million USD)

- Generalised distribution to all affected areas.

- Implementation of Cash for Work operations.

3. Describe what you would do with a payout of USD 30 million (thirty million USD)

- Generalised distribution to all affected areas.

- Implementation of cash transfer operations (Cash for Work, distribution of core group of small ruminants).

- Existence of multi-disciplinary focus groups including multiple role-players (DNPGCCA, GTI (inter-disciplinary working group), humanitarian role-players, etc.). - Activation of focus groups by September. - Drafting of an initial support plan for the October-November-December period to identify emergency responses.

3.4 DROUGHT RESPONSE COORDINATION MECHANISM

In terms of disaster and food crisis prevention and management, the Government of Niger then proceeds with drafting a response plan which

may include possible interventions. This plan is considered to be a planning and scheduling tool for interventions that the National Mechanism

(the DNPGCCA) and its partners must implement to respond to the needs of previously identified vulnerable inhabitants following a

participative and inclusive approach. Managing the coordination of interventions implemented within the context of a drought falls under the

Food Crisis/Disaster Management Unit (CCA/GC), in conjunction with State (technical Ministries), and national and international technical

partners.

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The existing tools of coordination (the GTI, the food security partners' group, etc.) that are mobilised for planning and coordinating

interventions during a period of drought should always be maintained and improved.

The CCA/GC will monitor the implementation and progress of the plan and will ensure that it is kept up to date; it will also distribute as much

information as possible about it to all members of the Mechanism.

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Note: Here explain what happens after the assessment mechanisms described in 3.2 have indicated a possible drought. Please include

information about the following:

1. Who is responsible for coordinating drought emergency?

NATIONAL MECHANISM FOR THE PREVENTION AND MANAGEMENT OF DISASTERS AND FOOD CRISES ORGANISATION CHART

Consultation Framework State-Donors

PRIME MINISTER

DIRECTOR OF OFFICE (CABINET) CMC

Joint Consultation Committee

CEC Extended Consultation Committee

CRC Steering Committee for Consultation

SP/DNPGCCA [Permanent Secretariat]

CC/SAP/PC Coordination Unit of the EWS and Disaster

Prevention

CCA/GC Food Crisis and Disaster Management

Unit

CFS Safety Nets Unit

Warning Unit

Capacity Building and Partnership Unit IT and Statistics Unit

Administration and Finance Unit Disaster Risk Prevention and Mitigation Unit Monitoring and Action Research Unit Project Unit for crises mitigation and

recovery SPR

Regional Permanent Secretariat

Disaster Management and Consultation Unit

Monitoring and Evaluation Unit Administration and Finance Unit

Internal Auditor Topic Based Managers (7) Regional Coordination (5)

CR/PGCCA Regional Committee

CSR / PGCCA

Sub-regional Committee

OSV - Observatory for Monitoring the

Vulnerability

SCAP/RU

Community System for Early Warning System and Emergency Responses

TECHNICAL AND FINANCIAL PARTNERS Ministries OPVN UNS (UN system) International Partners CSOs/NGOs

Line of reporting ------------ Functional line ………….

December 2012

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-The DNPGCCA (National dispositive for prevention and management of alimentary crisis) gathers the central state and its main

partners. Through the Permanent Secretariat, which is the ARC Focal Point, tools for alimentary crisis management and rehabilitation

are agreed upon, managed and implemented.

2. Who are the other stakeholders involved and how they relate to one another (good to include an organizational diagram)?

- The Food Crisis Unit

- The Early Warning System Unit

- A humanitarian coordinator through the Office for the Coordination of Humanitarian Affairs (OCHA) and the WFP

- The Technical and Financial Partners (TFPs)’ lead through the European Union (EU)

3. What additional assessments (i.e., “Needs Assessments”) take place after a drought is detected/reported? If there are additional

needs assessments conducted, please answer the following questions:

• When does this additional assessment occur? - Rapide joint assessment mission happens after the end of harvest

Who coordinates this additional assessment? - The EWS (Early warning system)

Who does the data collection and analysis? - Field data, collected on paper and smartphone are collected by the EWS, INS (National Statistical Institute) and WFP

Quels sont les outils et les méthodes utilisés pour rassembler et analyser les données ? - Sentinel sites through MUAC (Mid-upper arm circumference) or other anthropometric measurements - Data collection via SMARTPHONE - Harmonised framework in collaboration with CILSS - Rapid assessment - Weather monitoring (Weather forecasting)

What tools and methodologies are used collect and analyse the data?

How is the assessment financed?

- National Budget (SAP/PC budget)

- TFPs (WFP, CILSS, Save the Children...)

How helpful is the assessment in detecting/mitigating drought in a timely manner and what are the major constraints?

-Weather monitoring provides the ability to assess the importance of drought and can help to anticipate responses in affected

areas. Nevertheless a general lack of resources lead to a reactive response instead of an active one.

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3.5 PROPOSED FINANCIAL ARRANGEMENTS AND COORDINATION OF ARC PAYOUT Please provide clear details on how the government agency will manage the ARC funding. Here we are specifically interested in the following questions:

Where will ARC transfer the payout funds? - A secured Treasury Account as primary account with flexible disbursement procedures - A bridging account in a private bank (an account that already exists in SONUBANQUE) funded from the primary account (costs of monitoring, auditing and internal transport of foodstuffs).

Who is responsible for this account? What type of oversight is provided on this account? - Account requiring the joint signatures of the Director of the Office and of the SP (Permanent Secretariat) of the DNPGCCA

Will ARC be the only source of funding to come into this account?

- YES, in order to ensure a quick and effective utilisation of funds

Will outflows from this account be dedicated to ARC activities? - YES, exclusively

If not, can you describe or list other possible outflows from this account? If these are other possible outflows how will the government be able to trace what funds are used for ARC activities?

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4 RISK TRANSFER PARAMETERS

Define the risk transfer parameters. Coverage period Year: 2016-2017

Expected pay out frequency Once Maximum pay out Risk transfer level Estimated premium

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5 SCENARIO DEFINITION AND GEORGRAPHIC COVERAGE

Define a set of scenarios based on possible payout amounts 1. The objective here is to determine four possible scenarios that are different enough to result in changes in how a country might spend the ARC funding, thus causing a different set of procedures to be implemented. We have provided some standard benchmarks. Please replace the highlighted sections with what makes the most sense in light of your country’s contingency planning processes.

Scenario Description

#1: No payout Average year with regards to rainfall. No payout from ARC insurance is expected. The National

Support Plan to the vulnerable.

#2: Small payout Below average rainfall, coinciding with the severity of a 1 in 4 year drought. Expected ARC payout

below USD 1 million. Targeted free distribution of food kits to areas severely affected by drought.

#3: Medium payout Below average rainfall, coinciding with the severity of a 1 in 5-7 year drought. Expected ARC payout

around USD 5 million. Generalised distribution to all affected areas and implementation of Cash for

Work operations.

#: 4 Large payout Well below average rainfall, coinciding with the severity of a 1 in 10 year drought. Expected ARC

payout of the ARC maximum of USD 30 million, or the country maximum based on the risk transfer

parameters. Generalised distribution to all affected areas, implementation of cash transfer

operations (Cash for Work, distribution of core group of small ruminants to women) and

distribution of cattle feed.

1The risk indicator (or what determines the severity of the drought and ultimately the size of a payout) is parametric satellite rainfall data. These data are fed into African

Risk View (ARV) and combined with other pre-configured data on population vulnerability figures, costs of activity implementation, etc. to determine the payout amount.

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5.1 DROUGHT MODEL SCENARIOS Define ‘at risk’ areas and estimated numbers of affected people based on different payout scenarios. List all potential areas that could potentially be impacted by drought and thus eligible for ARC funding. The objective of this step is to better understand the magnitude of impact based on the severity of the drought.

Region District Total Population

Vulnerable population

Scenario 0 : No payout

Scenario 1 : Small payout

Scenario 2 : Medium payout

Scenario 3 Large payout

Maradi Mayahi 559 009 308 696 308 696 - 11 000 55 000

Madarounfa 714 804 267 313 267 313 - 10 000 50 000

Aguie 406 650 222 913 222 913 - 10 000 50 000

Dakoro 683 550 206 653 206 653 - 8 000 40 000

Guidan Roumdji 524 406 179 916 179 916 - 8 000 40 000

Tessaoua 516 586 171756 171756 - 10 000 50 000

Zinder Magaria 929 625 485 106 485 106 - 25 000 125 000

Matameye 401 012 172 854 172 854 - 10 000 50 000

Goure 370 406 164 406 164 406 - 10 000 50 000

Dosso Dogondoutchi 640 436 109 181 109 181 18 000 18 000 18 000

Loga 176 673 58 342 58 342 6 500 6 500 6 500

Tillabéry Tera 663 377 171 756 171 756 10 000 50 000

Diffa Diffa 591 780 247 879 247 879 20 000 100 000

N'guigmi 125 130 28 574 28 574 5 000 25 000

Maine Soroa 233 409 81 623 81 623 8 000 40 000

TOTAL 7 536 856 2 877 204 2 877 204 24 500 169 500 749 500

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6 INTERVENTION DETAILS

Briefly list the proposed interventions in the event of an ARC payout. Each intervention should have:

i. a short name; ii. an intervention type which describes the main function of the intervention;

iii. a flag to indicate whether the intervention is a scalable (program exists in non-drought times but intends to be scaled in the event of drought) or an emergency intervention (implemented strictly during times of need);

iv. a brief description of the intervention. If you are proposing more than two interventions, please add additional rows to the table.

Intervention Name Intervention Type

Please select from list below

Program type (tick box that applies) Description

1. Targeted free distribution (DGC)

Food distribution –need based (C)

□ Scalable

Emergency

□Other {____________}

specify, e.g. needs assessment]

Distribution of rice rations of 100 kg per very vulnerable household over a period of three months in severely affected areas.

2. Cash for Work Cash transfer (or monetary) – for Work (B)

□ Scalable

Emergency

□Other {____________}

specify, e.g. needs assessment]

Participation of the households in activities of community interest at 1,300/CFA francs/day/person for 25 days, i.e. 32,500 CFA francs. This component includes distribution of a core of 4 goats to women from some pastoralist affected households which do not participate to

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community works

Intervention Types

A Cash Transfer – need based G Nutrition supplement

B Cash Transfer (or monetary) – for work H Cattle feed distribution

C Food distribution –need based I Water distribution/kits wash

D Food distribution – for work J

E Supplementary feeding K

F Distribution of food stamps, vouchers, coupons L Other : --------- Distribution of goats ----------------

Complete steps 6.1.1 to 6.1.12 from each intervention listed in the table above.

6.1 FIRST INTERVENTION

Complete steps 6.1.1 to 6.1.12 with details from the first intervention listed in the table above.

Enter name of intervention:

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Targeted Free Distribution (DGC) Enter a brief description of the intervention:

This activity consists of distributing rice rations of 100 kg per very vulnerable household over a period of three months in severely affected areas. This activity will be undertaken by Community Distribution Committees under the supervision of the Sub-Regional Committee at Departmental level. A total of 1 000 T of rice bought locally will be distributed to 3 500 affected households in the northern areas of the Tillabéri, Tahoua, Maradi, Zinder, Dosso, Diffa and Agadez regions

Explain why this intervention activity is a good option for ARC funding: precisely how does it meet each ARC eligibility criteria 2. For example,

a. How does it meet the time-sensitive and/or catalytic criteria? - Rapid procurement of food commodities with a restricted call for proposal. - Distribution to beneficiaries can be done monthly within a period of one week from delivery to distribution site. - Easy utilisation (preparation period).

b. How exactly does it contribute to normalise population lives and livelihoods? What livelihood groups are the major beneficiaries (e.g. farmers, agro pastoralists, pastoralists, fishermen, women, etc.) - Guaranteeing that meals are regular (two to three times/day). - Preventing decapitalisation of households for purposes of obtaining food. - The main beneficiaries will be farmers, agro-pastoralists, stock farmers, fishermen, women and children in affected areas, etc.)

c. Why are you certain it can be completed within six months? - The DGC (targeted free distribution) is an activity in which the DNPGCCA has very extensive experience. - All mechanisms for targeting, distribution, monitoring and auditing are managed at all levels (national, regional, departmental and communal). Therefore the activities duration should not exceed 3 months period

Who are the possible implementing partners of this intervention? Please list the names and key contact information for all partner organizations. If the implementation is expected to be decentralized (e.g. lower-level administrative units select the implementing NGOs) please list the key contact person for each admin unit in the table below AND as an annex, provide a list of the NGOs (by admin unit) capable of implementing the activity.

2 For more information on the ARC eligibility criteria please refer to the ARC Contingency Planning Standards and Guidelines

33

Name of Partner Organization Name of Contact at Organization Telephone Number

Email Address Responsibility and Role in

Implementing Activity Permanent Secretariat - Agadez

Idi Chaibou 90577097 Docidi63@yahoo.fr Coordinating and Overseeing the DGC

Permanent Secretariat - Diffa

Sadikou Moutari 96873193 msadikou@yahoo.fr Coordinating and Overseeing the DGC

Permanent Secretariat - Dosso

Omar Zakeye 96885332 Docidi63@yahoo.fr Coordinating and Overseeing the DGC

Permanent Secretariat -Maradi

Mani Issoufou 96876479 Mani.issifou@yahoo.fr Coordinating and Overseeing the DGC

Permanent Secretariat -Tahoua Issa Arzika 96297533 Arzika.issa@yahoo.fr Coordinating and Overseeing the DGC

Permanent Secretariat - Tillabéri Issifou Oumarou 96556738 Issoufou772000@yahoo.fr Coordinating and Overseeing the DGC

Permanent Secretariat -Zinder Seydou Ali 96297769

Saidouaali12@yahoo.fr Coordinating and Overseeing the DGC

In the event of a payout, how will funds flow from the Government account to each implementing partner? Explain what checks are in place to ensure the funding flows in a timely manner and can be tracked. Please be as specific as you can. Again, if decentralized, explain how the funds will move from the National account to the regions/districts and what checks/paper work is completed to ensure this happens in a timely manner. - At the request of the Prime Minister's Office, the Ministry of Finance will proceed to establish a secured special account in Treasury and then the account in a national bank will receive ARC funds for operational cost. - Fund transfers after services have been rendered will be done directly from the special account into the partner bank accounts for purchases, transport and other service. - Providing funds to a bank operating in the market place from a special fund established for costs related to monitoring, targeting and auditing for the benefit of implementing structures.

Define the Unit Cost (cost per beneficiary) to undertake this activity for one (1) month. This amount should include the value of the benefit as well as procurement, transport, and administrative costs. Please include in an annex any supporting documentation on how these costs were estimated (e.g. use the ARC OP budget tool). If there is no supportable information on how this unit cost might rise/fall by the different payout scenarios, please put the same number in each box. Note: reference here and put in an annex any budget detailed information you used to

34

arrive at these costs. We are looking for countries to ‘build’ the cost from the component parts (e.g. cost of item, transport, etc.) rather than as an estimate based on previous emergencies where one simply takes the total response value/# reached (beneficiaries). The unit cost under scenario 1 is as follows :

- Foodstuffs cost is 300 CFA francs per kg - Transport cost is 40 CFA francs per kg - Operating cost is 60 CFA francs per kg - Total cost per kg is 400 CFA francs - Monthly cost = 15kg/person*400 CFA francs = 6 0003 CFA (USD10) /person and USD70 per household

In the event of a drought-related ARC payout, please describe in as much detail as possible how the targeting for this activity will occur. For scalable programmes, we want to know how targeting may evolve during the emergency, not how it happens for regular operations.

What type of targeting mechanism and criteria will be used?

The targeting system used will be based on a community approach which is itself based on HEA (Household Economy Approach) criteria

Who will do the targeting? Targeting committees consist of representatives from sub-regional, community and civil society committees. The technical services provided by the State also form part of these committees.

How will the targeting be paid for? The targeting of beneficiaries within the framework of the activity forms an integral part of the funding expected from ARC.

Is there any process of verification of targeting?

Regional Committees, through their Permanent Secretariats, will undertake supervision and monitoring of the auditing of the targeting.

When will the targeting take place in relationship to the ARC payout?

When ARC funds become available, targeting will start within a period of one month after receipt of the said funds.

Does this intervention require the procurement of goods or supplies? YES If yes, please give more details. For instance, do you buy from national/local markets or from other countries; be specific in each column how, who and timeframe for purchases internationally?

3 1 USD = 600 CFA francs

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How will procurement take place?

Direct contracting with specialised suppliers who have previously been identified.

Who is responsible for procurement?

The Administrative and financial Directorate/DNPGCCA and the Directorate for Procurement.

What are the timelines around procurement?

Approval and advertising periods of 21 days maximum.

Please list all the items to be procured and the possible procurement sources:

Item Unit Source(s)

Rice Bag of 50kg Rice will be purchased on the local market via a fast track tender process

Please describe in as much detail as possible how cash/goods will move from procurement to implementing partners to the targeted beneficiaries. Explain what checks are in place to ensure the cash/goods reach the targeted beneficiaries in a timely manner and can be tracked. - Mayors are responsible for direct delivery by suppliers in the main towns of the municipality. - Stocks are taken by private carrier to villages where beneficiaries live; Sub-Regional Committees together with the mayors of the locations involved are responsible for this. - Mayors and village chiefs will sign the delivery notes (PV) for stock received. - The distribution committee that is established will be responsible for monitoring and auditing of the goods.

How will the implementation of this intervention be monitored?

36

Does the implementing partner have a monitoring

system in place? If yes, please describe this system in

as much detail as possible. Is it paper-based? The

information gets keyed into an MIS system? Excel?

Who can access the information?

There is a monitoring department at the national level within the Mechanism as well as at regional entities level. - During implementation, monitoring missions are organised at national, regional, departmental and communal levels. - Identification forms listing the beneficiaries are drawn up at the communal level. - A follow-up and check card for indicators (quantity, type of product, ration, frequency and target) is developed. - All information regarding the implementation is capitalised in a database at national level. _ Accessibility of the information for the general public (publication on the website and newsletter on food security with the WFP).

If an existing program, has monitoring occurred in the past? What criteria is used to monitor one program or not to conduct monitoring Have any evaluations of the program been detailed in the past?

The National Mechanism and the regions already have a monitoring programme. Mid-term monitoring missions are carried out with a multidisciplinary team in the areas where activities are put in place. These missions are validated by reports taking stock of the situation and containing recommendations.

Please detail the data or bits of information to be collected by the monitoring system.

The data gathered during its monitoring missions focuses on the nature and relevance of this activity, the quantity and the type of product distributed, the frequency of distributions, the beneficiary targets (men and women) and the activity impact if visible.

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Who is responsible for collecting this information? Who is responsible for analysing the information? What measures have been introduced to ensure the timely and accurate collection of monitoring data?

For data collection, the responsibility lies with : - the Sub-Regional Committees - the Distribution Committees at the communal level For data analysis, the responsibility lies with : - the SPRs at the regional level - the monitoring and evaluation department at the national level

Regarding this specific intervention, how is M&E paid for?

- Financed by ARC funds.

What is the timing around M&E in relationship to the ARC payout?

- The timing is linked to the ARC payout. Within two months of the receipt of the funds, monitoring missions, whose final schedule will be determined, will be carried out at operational level.

To gain a better understanding of how this activity fits into the ARC payout timeline, please insert an implementation timeline for this activity. Please use GANTT chart format where you list the activities in the Activity column and either highlight in colour or use “X’s” to indicate the month(s) in which the activity occurs. In the last column enter the organization or person who is responsible for carrying out the activity. We have put in some initial steps, but please include additional steps as fit the intervention.

38

Step Month Implementing

Body Jan 1

Feb 2

March 3

Apr 4

May 5

June 6

July 7

Aug 8

Sept9 Oct 10

Nov 11

Dec 12

1. Identification of drought conditions

(evaluation under way)

EWS-Weather department-Agriculture Ministry-ARC

2.Confirmation of/Statement on a drought

DNPGCCA

3. ARC payout announced

ARC

3. Contingency plan adopted

DNPGCCA

5. Needs assessment conducted to validate/confirm affected districts

DNPGCCA

6. Targeting of households for intervention

Sub-Regional Committees

7. Procurement

DAF/Director of procurement

8. Commencement of aid

CCA/SPR/SGA

9. Monitoring

Monitoring departments and PF ARC

39

6.2 SECOND INTERVENTION

Enter name of intervention:

CASH FOR WORK (CFW) Enter a brief description of the intervention:

- Conditional transfers are done between November and March at the latest. The purpose is to allow targeted households to benefit from a sum of 1,300 CFA francs per day for a period of 25 working days per month. The total funding distributed amounts to 32,500 CFA francs per month per targeted household, for 3 months period. The conditional transfer method has been chosen because of the advantages it gives vulnerable populations. At one and the same time, it increases the income of the population, restores the environment (laying out of pools, stabilising dunes, dealing with ravines, and land reclamation), and combats temporary migration by settling the populations concerned (being careful not to deprive them of a survival strategy, so that they eventually become more resilient).

-100,000 households will be affected by this operation amounting to 12,675,000,000 CFA francs in the form of remuneration.

Within this cash for work operation, a certain category of households in communities making a living from livestock farming could be given livestock in lieu of cash so that they can use the by-products to ensure their food security. - 5 000 households will each receive 3 female goats and 1 billy goat; the total cost of this operation will amount to 600 000 000 F CFA.

Explain why this intervention activity is a good option for ARC funding: precisely how does it meet each ARC eligibility criteria 4. For example,

a. How does it meet the time-sensitive and/or catalytic criteria? - Activities running on a short period. - A weekly payment to beneficiaries linked to the frequency of local markets.

b. How exactly does it contribute to normalise population lives and livelihoods? What livelihood groups are the major beneficiaries

4 For more information on the ARC eligibility criteria please refer to the ARC Contingency Planning Standards and Guidelines

40

(e.g. farmers, agro pastoralists, pastoralists, fishermen, women, etc.) - Acquisition of revenues by impoverished households. - Guaranteeing regular meals (two to three times/day) - Preventing decapitalisation of households in order to buy food - Protecting the environment - The main beneficiaries would be farmers, agro-pastoralists, livestock farmers, fishermen and women in the affected areas etc.)?

c. Why are you certain it can be completed within six months? - This is an activity in which the DNPGCCA has very significant experience - All mechanisms for targeting, remuneration, monitoring and auditing are managed at all levels (national, regional, departmental and communal). The duration of the activities should not exceed 3 months period

Who are the possible implementing partners of this intervention? Please list the names and key contact information for all partner organizations. If the implementation is expected to be decentralized (e.g. lower-level administrative units select the implementing NGOs) please list the key contact person for each admin unit in the table below AND as an annex, provide a list of the NGOs (by admin unit) capable of implementing the activity.

Name of Partner Organization Name of Contact at Organization

Telephone Number Email Address Responsibility and Role in

Implementing Activity

Permanent Secretariat for the Mechanism

Mahamane Goni Boulama National Supervior

0022796978436 goniboulamamahaman@yahoo.fr

Supervise ARC in country work

Food Crisis Unit Yabilan Maman Coordinator

0022796926810 Yabilan1958@gmail.com

Coordinate affected Population assistance operations

The implementing structures are national NGOs (approximately 20) whose contact details will be provided after the selection.

In the event of a payout, how will funds flow from the Government account to each implementing partner? Explain what checks are in place to ensure the funding flows in a timely manner and can be tracked. Please be as specific as you can. Again, if decentralized, explain how the funds will move from the National account to the regions/districts and what checks/paper work is completed to ensure this happens in a timely manner.

41

- At the request of the Prime Minister's Office, the Ministry of Finance will proceed to establish a secured special account in Treasury and then the account in a national bank will receive ARC funds. - Fund transfers after services have been rendered will be done directly from the special account into the partner bank accounts for operations - Providing funds to a bank operating in the market place from a special fund established for costs related to monitoring, targeting and auditing for the benefit of implementing structures.

Define the Unit Cost (cost per beneficiary) to undertake this activity for one (1) month. This amount should include the value of the benefit as well as procurement, transport, and administrative costs. Please include in an annex any supporting documentation on how these costs were estimated (e.g. use the ARC OP budget tool). If there is no supportable information on how this unit cost might rise/fall by the different payout scenarios, please put the same number in each box. Note: reference here and put in an annex any budget detailed information you used to arrive at these costs. We are looking for countries to ‘build’ the cost from the component parts (e.g. cost of item, transport, etc.) rather than as an estimate based on previous emergencies where one simply takes the total response value/# reached (beneficiaries).

- Unit cost under Scenario 1 – Amount per household5 (1,300 CFA francs) , i.e. per person = 186 F CFA per day - Implementation cost per person = 43 CFA francs per day - Cost per person = 229 CFA francs per day - Monthly cost per person = 229 CFA francs*25= 5,725 CFA francs (USD 9.5)

In the event of a drought-related ARC payout, please describe in as much detail as possible how the targeting for this activity will occur. For scalable programmes, we want to know how targeting may evolve during the emergency, not how it happens for regular operations.

What type of targeting mechanism and criteria will be used?

The targeting system used will be based on a community approach which is itself based on HEA (Household Economy Approach) criteria

Who will do the targeting? Implementing partners in collaboration with the municipalities of affected areas.

How will the targeting be paid for? The targeting cost forms an integral part of the funding file expected submitted by the NGO.

Is there any process of verification of targeting?

Regional Committees, through their Permanent Secretariats, will undertake supervision and monitoring of the auditing of the targeting.

5 The average household size estimated to be 7 people.

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When will the targeting take place in relationship to the ARC payout?

When ARC funds become available.

Does this intervention require the procurement of goods or supplies? NO If yes, please give more details. For instance, do you buy from national/local markets or from other countries; be specific in each column how, who and timeframe for purchases internationally?

How will procurement take place?

Not applicable

Who is responsible for procurement?

Not applicable

What are the timelines around procurement?

Not applicable

Please list all the items to be procured and the possible procurement sources:

Item Unit Source(s)

Cash CFA franc Local

Please describe in as much detail as possible how cash/goods will move from procurement to implementing partners to the targeted beneficiaries. Explain what checks are in place to ensure the cash/goods reach the targeted beneficiaries in a timely manner and can be tracked. Not applicable In the event of a drought/ARC pay out, please describe in as much detail as possible how the targeting for this activity will occur. For scalable programmes, we want to know how targeting may evolve during the emergency, not how it happens for regular operations - Selected NGOs (service providers) will draw up daily rosters of workers. - Weekly cash payment according to work done. - Monitoring and auditing of payments by sub-regional and municipal committees.

43

How will the implementation of this intervention be monitored?

Does the implementing partner have a monitoring

system in place? If yes, please describe this system in

as much detail as possible. Is it paper-based? The

information gets keyed into an MIS system? Excel?

Who can access the information?

The same as for the previous activity.

If an existing program, has monitoring occurred in the past? What criteria is used to monitor one program or not to conduct monitoring Have any evaluations of the program been detailed in the past?

Idem

Please detail the data or bits of information to be collected by the monitoring system.

Information on the recovered surfaces, the distributed amounts, the type of work, the number of paid persons (men and women).

44

Who is responsible for collecting this information? Who is responsible for analysing the information? What measures have been introduced to ensure the timely and accurate collection of monitoring data?

For data collection: - Operator NGO (Follow-up card for indicators) - Sub-Regional Committees (Monitoring report) For data analysis: - Monitoring and evaluation department at the national level (CCA/GC)

Regarding this specific intervention, how is M&E paid for?

- Financed by ARC funds.

What is the timing around M&E in relationship to the ARC payout?

- The timing is linked to the ARC payout. Within two months of receipt of the funds, monitoring missions, whose final schedule will be determined, will be carried out at operational level.

To gain a better understanding of how this activity fits into the ARC payout timeline, please insert an implementation timeline for this activity. Please use GANTT chart format where you list the activities in the Activity column and either highlight in colour or use “X’s” to indicate the month(s) in which the activity occurs. In the last column enter the organization or person who is responsible for carrying out the activity. We have put in some initial steps, but please include additional steps as fit the intervention.

45

Step Month Implementing

Body Jan 1

Feb 2

March 3

Apr 4

May 5

June 6

July 7

Aug 8

Sept 9

Oct 10

Nov 11

Dec 12

1.Identification of drought conditions (evaluation under way)

WES-Weather-Agriculture Ministry-ARC

2.Confirmation of/Statement on a drought

DNPGCCA

3.ARC payout announced

ARC

4.Contingency plan adopted

DNPGCCA

5.Needs assessment conducted to validate/confirm affected districts

DNPGCCA

6.Targeting of households for intervention

ONG /Communes

7.Procurement

8. Commencement of aid

CCA/SPR/SGA

9. Monitoring

Monitoring Departments and PF ARC

46

7 M&E FRAMEWORK AND PLAN

Design an M&E results framework to help measure the performance of the rollout of the ARC contingency plan. Since ARC requires countries

to monitor and report on specific performance indicators these are included below.

Result Indicator Means of Verification Risks/Assumptions

Outcome 1: Food security is ensured for affected households and livelihoods are preserved

Level of food consumption of households

% of households which have been able to preserve their assets

Monthly activity report M&E (monitoring and evaluation) report CCA

Delays in starting up transfer operations because of delays in making the project operational

Non-compliance with operational implementation deadlines as determined in the agreements between the State of Niger and ARC

The targeting methodology adopted is inadequate - the project does not reach the most vulnerable.

Payment mechanisms are ineffective - payment agents are not able to distribute the payments to beneficiaries on time.

Result 1.1: Vulnerable households will receive a conditional cash transfer

Number of households who have received cash transfers

Number of households who have received livestock

Amounts transferred

Number of animals distributed

Number of small infrastructure projects completed

Activity report submitted by

operators and the CCA

M&E report

Result 1.2: Creating assets and rehabilitating means of subsistence through Work for

Number of people who have participated in asset creation and rehabilitation operations

CCA, NGOs, decentralised State

structures The targeting methodology

adopted is inadequate - the project does not reach the

47

Food operations

Number of people trained to do the work

Surface area worked or rehabilitated

Number of small infrastructure projects completed

Monthly report

M&E report

most vulnerable.

Payment mechanisms are ineffective - payment agents are not able to distribute the payments to beneficiaries on time

Outcome 2: Quicker delivery of aid to targeted households (compulsory for any activity proposed by ARC member countries)

First contact with targeted beneficiaries within 120 days following the payment of ARC funds to the country concerned.

Monthly report M&E report CCA final report

Existence of appropriate, robust structures as described in the operational plan

The necessary steps are taken to carry out the operations within the time allowed

Outcome 3: Quicker implementation of activities within the ARC framework (compulsory for any activity proposed by ARC member countries)

Overall time frame of 180 days for establishment and implementation

Monthly report M&E report CCA final report

48

8 PROGRAM RISKS AND ASSUMPTIONS

Identify any risks that may prevent the successful implementation of this activity in the event of an ARC payout. Included are some standard risks,

however please add additional rows to include risks specific to your interventions.

# Risk

Likelihood of occurrence of this risk (low, medium, or high)

Describe Impact Mitigation Strategy: what you will do to make sure this does NOT happen?

1 Exchange rate risk

High

Drop or increase in the cost of operations as initially foresees

Adjustment of programmes to implement field operations: this will be done by either mobilising additional resources, or scaling down rations or number of beneficiaries

2 Inflation risk

Low

increase in the cost of operations

Adjustment of programmes to implement field operations either scaling down rations or number of beneficiaries

3

Risk that the intervention(s) will not reach the targeted populations (the most vulnerable)

Very low

Failure of operations to reach the beneficiaries

Ensure that targeting of beneficiaries is objective and transparent with minimal rates of inclusion or exclusion

4 Delay in the provision of funds

High

Delays in execution Non-compliance with schedule

Ensure that a special account is created to receive the funds and to make quick transfers during the execution of operations

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9 DEFINITION OF STANDARD OPERATING PROCEDURES

Standard operating procedures represent a set of tasks that will need to be completed before, during, and after a payout to ensure that the ARC OP/FIP plans are implemented accordingly and that funding and benefits pass on to beneficiaries within the ARC-defined timelines. These procedures form the basis of any post-payout audit, so it is important that you think carefully about what is feasible and practical and edit/adjust the table accordingly. Complete the following table by: i) ensuring that each SOP fits your country situation, editing the details where appropriate; ii) indicating the officer responsible for each SOP; iii) verifying the timing; and, iv) entering the appropriate turnaround time for each SOP. Please add additional SOPs to the table, where appropriate.

# SOP Name SOP Details Responsible Officer

Timing

Turnaround time (days)

Type/Action Min Max

Informational and Planning Processes

01 Monitor food security and livelihood levels

Intense monitoring of ARV and other EW tools to track severity and deterioration of food security situation

Omar Amadou (EWS)

Ongoing 14 21

Vulnerability survey on households food insecurity

02 Update contact databases

Confirm contact details for TWG members, implementing partners and other staff involved in the rollout of a disaster risk management plan

Bako Yacouba (Point Focal ARC)

As soon as possibility of payout is identified

7 10

Coordination of the activities of the three

50

working groups

03

FIP development and submission

Mobilize the ARC TWG responsible for contingency planning

CCA Coordinator

As soon as possibility of payout is identified

1 7

- Setting the actions required -Programming the field activities - Selecting the operators

Decide most likely scenario Country

technical team 1 7

ARV customisation (parameters setting)

Decide on most likely interventions to fund given the scenario

Country technical team

1 7 Operations Plan

Estimate the number of vulnerable people targeted

Country technical team

1 7 Operations Plan

2015 Annual report on the food and nutrition situation

Draft FIP, including detailed budget CCA coordinator 1 7

Meeting to draw up the FIP

Obtain internal government approval for the

SP/DNPGCCA As soon as FIP has been

1 7 Approval

51

FIP drafted

Submit FIP to ARC Secretariat for approval

SP/DNPGCCA

Not less than 30 days before anticipated payout

7 10 Letter FIP submission

04

FIP re-submission (if necessary)

Integrate feedback and resubmit FIP if not approved by the ARC Board

SP/DNPGCCA

As soon as FIP Review Process decision has been communicated

1 5 Letter FIP submission

05 Coordinate Needs Assessment

Work with the group responsible for coordinating the larger country drought response [ Working Group on Operations Plan] to get results from the needs assessment

CCA coordinator 1 15

Meeting regarding the consolidation of the needs assessment results

06 FIP adjustment (if necessary)

Following the needs assessment adjust the FIP estimates regarding number of vulnerable people targeted and how ARC funds will be used

CCA coordinator Following the needs assessment

1 5 Updating the FIP

Financial Processes

07 Notification to financial institution to receive ARC funding

Inform National Treasury and/or Ministry of Finance of the country of imminent payout and verify all the bank details.

SP/DNPGCCA 30 days before payout

1 2 Newsletter

08 Notification to implementing partners of potential funds

Inform implementing partner(s) and or procurement sources of possible funds transfer and verify the bank details

Sidikou Boukari Financial

Once paid 1 2 Credit transfer order

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transfer assistant

09 Verify arrival of ARC funds to the national account

Ensure that a dedicated account for ARC funds

exist

Verify that off cycle transfer is possible if ARC funds go to national treasury

SP/DNPGCCA Once the transfer has taken place

1 7 Verifying ARC account in Treasury

10 Funds transfer to implementing partners and audit

Transfer funds to implementing agencies and/or procurement sources in timely manner

After payout After payout 1 15

Bank credit transfer orders to be made

Ensure that the implementing institutions will cooperate with independent financial auditors by maintaining all the relevant financial records open

DAF SP/DNPGCCA

- - Archiving supporting documents

Operational Processes

11

Coordination

Inform other implementing partners of the possibility of payout

SP/DNPGCCA

As soon as possibility of payout is identified

1 15 N/A

Inform county and sub-county structures of possibility of payout

As soon as possibility of payout is identified

1 15

Meeting of the Extended Consultation Committee

Inform existing programme managers of possibility of scale up (if selected intervention is scalable)

CCA Coordinator

As soon as possibility of payout is identified

1 15

Consultation and planning meeting with partners

12 Targeting and registration

Identify additional beneficiaries and update beneficiaries’ lists CCA Coordinator

As soon as payout is confirmed

1 15 Meeting of the working group

53

“Operations Plan”

Assess completeness of list of beneficiaries in each identified district/county

NGOs’ Responsible /Mayors

As soon as payout is confirmed

1 15 Task

13

Procurement (if required by intervention selected)

Identify responsible actors for the procurement of goods / supplies

DAF SP and NGO

As soon as possibility of payout is identified

1 15

Tender documents on foodstuffs are drafted and restricted consultation for core group of goats and small equipment

Verify that procurement sources and procedures are functional

Financial control Office of the Prime Minister

As soon as possibility of payout is identified

15 30 Compliance audit

14 Verify functionality of existing systems

Confirm that food transfer distribution/ payment systems are in place and functional and can handle additional caseload (in case of scalable intervention)

Head of the Monitoring and Evaluation Department

10 days before payout

1 15 Indicators verification

15 Communication Develop clear communication channels among implementing partners

CCA Coordinator

As soon as payout is confirmed 30 60

Kick-off, training and contract signature meeting

54

16

Monitoring and Evaluation

Identify additional M&E personnel for a possible payout

CCA Coordinator

As soon as possibility of payout is identified

NA Capacity building needs assessment

Ensure implementing partners are familiar with ARC M&E requirements (monthly and final implementation report)

ARC Focal Point As soon as payout is confirmed

1 15 Information and exchange meeting

Ensure that implementing partners submit monthly progress reports Head of the

Monitoring and Evaluation Department

Ongoing during payout

1 15

Monitoring Progress Reports’ bi-weekly reporting forms

Submit monthly monitoring reports to ARC Secretariat

ARC Focal Point

Ongoing during payout

1 30

Preparation of the synthesis reports and submission

Submit final implementation report to ARC Secretariat

ARC Focal Point

30 60

Preparation of the final implementation report and submission

Review lessons learned and make decisions about changes for next payout/intervention.

SP DNPGCCA 1 2

Consultation workshop with relevant stakeholders

55

Please complete the Standard Operating Procedure timeline based on your country’s seasonal calendar and EW/CP processes. To do so: i) Add any additional SOPs that are specific to your country; ii) Replace the numbers in the month column with those months related to your seasonal calendar and ARC insurance contract; (iii)Either highlight in colour or use “X’s” to indicate the month(s) in which the activity occurs.

# SOP name

Month

- 2 -1 Harvest (Oct) nov dec jan feb marc apr

1 Monitor food security and livelihood levels

2 FIP development

3 Update contact databases

4 FIP submission

5 FIP re-submission (if necessary)

6 Coordinate and execute needs assessment

7 FIP adjustment (if necessary)

8 Notification to financial institution to receive ARC funding

9 Notification to implementing partners of potential funds transfer

10 ARC Payout

11 Funds transfer

12 Inform existing programme managers of possibility of scale up

13 Identify responsible actors for the procurement of goods/supplies

14 Verify that procurement sources and procedures are functional

15 Inform implementing partners of possibility of payout

16 Inform county/sub-county structures of possibility of payout

17 Identify additional beneficiaries and update beneficiary lists

18 Assess completeness of beneficiary lists in each identified district/county

19 Develop clear communication channels among implementing partners

20 Identify independent external financial auditor

21 Identify additional M&E personnel and training needs for a possible payout

56

22 Ensure implementing partners are familiar with ARC M&E requirements

57

ANNEX 1: SUPPORTING DOCUMENTS

58

ANNEX 2: BUDGET

Activities Number of Households Quantities Amount (in CFA franc)

Cash For Work - Cash transfer - Livestock distribution

100,000

5,000

20,000

12,675,000,000

200,000,000

- Targeted Free Distribution (DGC)

3,500 1,000 tons 600,000,000

Administrative and miscellaneous costs (5%)

673,770,000

TOTAL 14,149,170 000