republic of the phiupplnes 1101 · supplemental bid bulletin 01 subject bid reference no. 2020-20...

I

Republic of the PhiUpplnes Department of Agrlculture

Bureau of Fisheries and Aquatic Resources

BIDS AND AWARDS COMMITfEE OFFICE 3/F PCA Bldg., Elllptkal Road, Dillman, Quezon City, Philippines 1101

Tel. No.: +02. 332. 4661 website: www bfqr da gov ph /e-mail: [email protected]

SUPPLEMENTAL BID BULLETIN 01

SUBJECT Bid Reference No. 2020-20 ·entitled "SUPPLY, DELIVERY AND INSTALLATION Of.TONERS WITH FREE USE OF MULTIFUNCTION PRINTERS FOR THE USE OF VARIOUS OFFICES IN BF AR CENTRAL

OFFICE FOR ONE (1) YEAR

This Supplemental Bid Bulletin no. 1 is issued to all participating bidders to clarify, amend

and/ or modify certain provisions and requirements set forth under the above-entitled

procurement project based on the result of the Pre-bid Conference conducted at BF AR

IF AD/ AqD Conference Room, 2nd Flr. PCA Bldg., Diliman, Q.C on July 9, 2020 at 1:00 pm and

the Consultation Meeting at BFAR-OSC Conference Room, 3rd Floor, PCA Bldg., Diliman, Q.C

on July 17, 2020 at 1:00 pm, to wit:

I. AMENDMENTS

FROM TO

.Invitation to Bid

ID REFERENCE NO. 2020-20 'SUPPLY, DELIVERY AND INSTALLATION OF TONERS WITH FREE

SE OF MULTIFUNCTION PRINTERS FOR THE USE OF VARIOUS OFFICES IN BFAR CENTRAL OFFICE FOR ONE (1)

EAR"

age no. 5 Lott

"SUPPLY, DELIVERY AND INSTALLATION OF .TONERS WITH FREE USE OF MULTIFUNCTION PRINTER FOR THE USE OF VARIOUS OFFICES IN BFAR CENTRAL OFFICE FOR ONE (1) YEAR

pproved Budget for the Contract (ABC) (PHP) - 10,860.000.00

age no. 5 ote: This amendment shall apply to all ages in the bidding documents where this ame of contract/project is cited/stated.

ID REFERENCE NO. 2020-20 'SUPPLY, DELIVERY AND INSTALLATION OF ONERS WITH FREE USE OF UL TIFUNCTION PRINTERS AND RENT AL

ERVICE OF MULTIFUNCTION PRINTERS TH UNLIMITED INK FOR THE USE OF

ARIOUS OFFICES IN BFAR CENTRAL OFFICE OR ONE (1) YEAR

ote: These amendments shall apply to all ages in the bidding documents where these

·terns were cited/stated.

otl 'SUPPLY, DELIVERY AND INSTALLATION OF ONERS WITH FREE USE OF ULTIFUNCTION PRINTER FOR THE USE OF ARIOUS OFFICES IN BFAR CENTRAL OFFICE OR ONE 1 YEAR"

ll PagC'

/ · d Documents (PHP)

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eadline of Submission of Bids uly 21, 2020, Tuesday, 12:30 PM ·

pening of Bids July 21, 2020, Tuesday, 1:00PM

pproved Budget for the Contract (ABq (PHP) - 8,460,000.00

otZ 'MULTIFUNCTION PR1NTER RENTAL WITH

NLIMITED INK SUPPLY FOR THE USE OF ARIOUS OFFICES IN BFAR CENTRAL OFFICE OR ONE (1) YEARn

pproved Budget for the Contract (ABq PHP) - 2,400,000.00

· d Documents (PHP)

eadline of Submission of Bids ugust 4, 2020, Tuesday, 12:30 PM

pening of Bids ugust 4, 2020, Tuesday, 1:00PM

Section Ill- Bid Data Sheet I' . : .

For this purpose,"similar contracts shall efer to: Supply, Installation and elivery of toners/ink with free use nd/or maintenance of multifunction rioters

age no. 41 18.1 - Amount of Bid Security

1. The amount of not less than [2% of BC if bid securi is in cash ..... xxx

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or this purpose, similar contracts shall efer to:

uppiy, Installation and Delivery of oners/ink with free use and/or aintenance of multifunction printers

ental Services for Multifunction Printer "th Unlimited Ink Supply

ageno.41 18.1 - Amount of Bid Security

1. The amount of not less than [2% of ABC] · f bid securi is in cash .. .xxx

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ot 1

BC - PHPl0,860,000.00 Bid Security -PHP 217,200.00

2. The amount of not less than [5% of BC] if bid security is in Surety Bond

BC - PHPl0,860,000.00 Bid Security -PHP 543,000.00

en (10) Multifunction Colored Laser Printers and 120 cartridges for each color ( cyan, magenta, yellow, black) with tand/cabinet

age no. 72

can Resolution: 600 x 600 dpi Print Resolution : 600 x 600 d i

agelio. 73

ott BC - PHPB,460,QQQ.QQ id Security-PHP169,2QQ.QQ

ot2 BC - PHP2,400,0QQ.QQ id Security -PHP48,Q00.Q0

2. The amount of not less than [ 5% of ABC) i id security is in Surety Bond.

ot1 BC - PHPQ.460,000.Q0 id Security -PHP423,000.0Q

·ot2 BC - PHP2,400,000,Q0 id Security -PHP120,Q00,00

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en (10) Multifunction Colored Laser rinters and 120 ori&inal cartridges for each olor (cyan, magenta, yellow, black) with tand/cabinet

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can Resolution: 600 x 600 dpi or hiper rint Resolution : 600 x 600 d i or hi her age no. 73

Fifteen (15) units of Monochrome Laser ifteen (15) units of Monochrome Laser

Printers and 460 cartridges of black toner rinters and 460 ori&inal cartridges of black

"[Fuji Xerox Standard Paper (A4 LEF), 00dpi]"

(Above-mentioned line item is found unde Fifteen (15) units of Monochrome Lase

rinters - Scan S eed Page no. 79 V. Deliverables and echnical Specifications

Note: 25% of each toners for Laser Printers should be delivered on a

oner with stand/ cabinet

age no. 79 ote: 25% of the volume of toners for each

aser printer shall be delivered on a quarterly asis. The first delivery shall already include he corresponding multifunction printer.

3 I PaRC

age no. 79 . Payment Scheme

he delivery of Printers and 25% of oners/ink shall be completed within a eriod of Forty-Five (45) days upon

receipt of the Notice to Proceed

II. CLARIFICATION/RECOMMENDATIONS

Clarification/Recommendation/ Su estion

rom: Ms. Analyn F. Oracion Multibiz Intl. Corp (Bidder)

ecommends having a separate ot for Inkjet Printers

rom: Mr. Rannel Verdeflor - Quartz usiness Products Corporation (Bidder)

ection VII -Technical Specifications age no. 67 Qty. 25 printer **Unlimited ink hould be the XX sets of ink.

II deliveries shall be made at the BF AR Property Section."

age no. 79 .-Payment Scheme

Payment for toners shall be on the month ollowing the covered quarter. Completed elivery of goods shall be accompanied with

Delivery Receipt and Invoice.

'Payment for the 25 units multifunction rinters shall be on the month following the overed quarter. Completed delivery of oods shall be accompanied with the monthly tatus report, ink usage per unit, Delivery

Receipt, and Invoice."

Agreement durin the Consultation Meetin

ott 'SUPPLY, DELIVERY AND INSTALLATION OF ONERS WITH FREE USE OF ULTIFUNCTION PRINTER FOR THE USE OF

ARIOUS OFFICES IN BFAR CENTRAL FFICE FOR ONE (1) YEAR"

ot2 'MULTIFUNCTION PRINTER RENTAL WITH

NLIMITED INK SUPPLY FOR THE USE OF ARIOUS OFFICES IN BF AR CENTRAL FFICE FOR ONE (1) YEAR"

ection Vil- Technical Specifications cope of Services

ot 1 - Supply, Delivery and Installation o ustification: This will be beneficial for en (10) units of Multifunction Coloured

oth parties, in terms of giving the Agency aser Printers and 120 cartridges for each

air declaration of the true value of its olour ( cyan, magenta, yellow, black) and

onthly consumption that can be · ifteen (15) units of Monochrome Lase eneficial for your future assessment As a u lier, it will ive us a air/ au e to the rinters with 460 cartridges of black toner.

4j Page

ive the Agency a decent price based on their projected consumption

ot 2 - Twenty-five (25) units o

Multifunction inkjet Printers, with unlimited

upply of all ink (CMYK)

OTE: All succeeding clarifications/recommendations/suggestions/justifications are

om Mr. Rannel Verdeflor- Quartz Business Products Corporation

Section VII- Technical ecifications

ield Declaration for all the Toner eliverables ·

.G:

10 Multifunction Coloured Printer ,M,Y (minimum of20,000 pages each olour) for each toner

lack (minimum of 25,000 pages) for ach toner

.15 Monochrome Printer lack (minimum of 30,000 yield)

ustification: This will safeguard the gency that the winning bidder will supply he correct yield of each toner. NOTE: Only emanufactured toners or NON-OEM can up ply a false yield and cannot be trusted ince it has not assed the ISO standard.

ageno.68 III. Other Requirements

nsert 1.3 The bidder will provide rand new prjnters

ustification: Agency budget is decent

nough to cater brand new machines. or the benefit of a competitive bidding hich all of the Manufacturer's partners

an provide brand new. Hampering the roductivity of the Agency will be essened/avoided if all the machines rovided are brand new.

10 Multifunction Coloured Printer

lack- minimum of 12,500 pages or higher

,M, Y - mininrum of 14,000 pages each

olour toner or higher

8.15 Monochrome Printer lack-· minimum of 9,000 pages or higher

otl

en (10) brand new units of Multifunction

oloured Laser Printers and 120 cartridges

or each colour with stand/Cabinet

Fifteen (15) brand new units of

Monochrome Laser Printers and 460

artridges of black toner with stand/cabinet

wenty-five (25) brand new units of

ultifunction inkjet Printers, with unlimited

upply of all ink (CMYK).

SI Pa ge

age no. 68 II Vendor's Qualifications

II.OTHER REQUIREMENTS

Insert: 2. The Potential Bidder should rovide the following certificate:

1.The bidders must submit the following:

1.2 Certificate/ Letter as Authorized . Authorized Distributor/Reseller istributor/Reseller from the ertificate from the Manufacturer anufacturer . . Authenticity Certificate for the supplied oner from the Manufacturer 1.3 Authenticity Certificate for the

(to be submitted as part of the Eligibility upplied toner /ink from the ocuments in compliance to Technical anofacturer or·tso 9001: 2015 pecijications.) ertificate of toner /ink offered.

ustification: This will help protect the gency from the Non-OEM Compatible and emanufactured providers, ensuring that

the Toners and Inks supplied by all the rospective bidders will be ISO-certified nd declared the correct number of yields ~ the Toners and Inks. Remanufactured nd Non-OEM toners/inks are usually heaper than the original but it will not be eneficial to th'l! Agency and the other idders because the toners/inks never ndergo the ISO certification and usually ave lesser pages yield than they are sually declared. DEN Rf Bureau of

Treasury /PSALM suffer this kind of cenario. -We are strongly stating this not nly based on the facts but also our xperience dealing with remanufactured oners inks age no. 69

IV. Deliverables and Technical

1.Recommendation: Print Resolution 1200 X 1200 dpi

etain Print Resolution:1200 X 2400 dpi (preferred by end-user because a higher

umber of dots per inch ( dpi) generally

emove "Data Processing resolution: 600 x 600 dpi"

ustification: Market standard, reason: ompetitive bidding; too brand specific

. Recommendation:

Paper Weight: Tray 2 0 tional : 60 to 220 sm

esults in better quality)

etain Data Processing Resolution: 600 x oo dpi orhi&IJer

r Wei ht: Tray 2 (Additional): 60 to her

C I n .. ..

ustification: Market standard, reason: ompetitive bidding .

. Recommendation:

emove "Warm up Time: 39 seconds or Less(At room temperature 20 °C) "

ustification:_Too outdated specification, nly second hand printer with emanufactured toner can provide this ind of specification

. Recommendation:

emove in Paper Size: "Image Loss idth: Lead Edge 5.5 mm or less, trail

dge 5.5 mm or less, right/left edge 5.5mm or less •

ustification:_Too brand specific

5. Recommendation:

emove "39 seconds or less (At room emperature 20 °C)"

emove "Image Loss Width: Lead Edge 5.5 m or less, trail edge 5.5 mm or less,

ight/left edge 5.5mm or less"

so Remove "Image loss width: Lead Edge : 5.5 mm, Trail Edge : 6.0 mm, Right & Left

dges : 5.5 mm" in the technical pecifications for the 15 units of onochrome laser printers (page no. 73)

emove "Continuous Copy Sp~ed: etain Continuous Copy Speed : A3, A4SEF, 3, A4SEF, 84, BS: B / W: 12 ppm, Colour: 4, BS: B / W: 12 ppm, Colour: 12 ppm .m:

12 ppm" r

ustification: Too brand specific

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IV. Deliverables and Technical pecifications

1. Recommendation:

emove "Lower Power Mode: 46 W or · emove "Lower Power Mode: 46 W or less"


. Recommendation:

riot Resolution utput Resolution: 1200 x 1200 dpi

riot Resolution etain Output Resolution: 1200 x 2400 dpi

preferred by end-user because a higher umber of dots per inch ( dpi) generally results

·n better uali

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emove "Data Process Resolution:600 x

00 dpi"

tification:_Market Standard

· · mpetitive bidding; Too

C


pecifications

can Resolution Remove TWAIN and WIA

ustification:_Too old specification. Only

Id models can comply with such

pecijication


pecifications

ransmission Time: 3 seconds per page

ust1fication:_Too brand specific, 3

econds is considered market standard for

ost·ofthe brands

. Recommendation:

apacity:100 Sheets

ustification: Market Standard

age no. 73 IV. Deliverables and Technical

pecifications

1. Recommendation:

aper Weight:60 to 220 gsm


. Recommendation:

emove "Dimension: W 541 X D 586 X

H113 mm" and Weight: 11kg.

etain Data Process Resolution: 600 X 600

pi orhl&hec

etain TWAIN and WIA (asper End-Users,

TWAIN and WIA are the most commonly used

rotocols and the standard in document

canners

ransmission Time: 2 seconds and more

ut fewer than 3 seconds or better

pacity: 100 sheets or hiper

aper Weight:60 to 220 gsm or hiKher

emove 'W 541 X D 586 X H 113 mm and

eight: 11 kg"

SI P age

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. Recommendation: riginal Size: Maximum of 297 x 432

mm (A3,11 x 17") for both Sheet and


. Recommendation:

Paper Weight: ray 2,3,4 (Option) : 60 to 220 gsm

Bypass Tray: 60 to 220 gsm


5. Recommendation:

emove First Copy Output Time 6.5

econds or less (A4 LEF)

ustification: Too old specification. Only

Id models can comply.

5. Recommendation:

ontinuous Copy Speed

emove the following: 4 LEF /BS LEF: 23 ppm, In Duplex: 17

pm B4: 12 ppm, In Duplex: 8 ppm

3: 12 ppm, In Duplex: 8 ppm

ustification: Too old specification. Only

Id models can comply.

Page no. 74 IV. Deliverables and Technical

Specifications

1.Recommendation:

emove the following: ptional: One Tray Module (Tray2) :

500 sheets; Two Tray Module (Tray3 +

ra 4 : 1000 sheets

Remove "for both Sheet and Book"

lso remove "for both Sheet and Book"

under Original Size in the Technical

pecification for the 10 multifunction colored

laser printers (page 69)

Paper Weight: ray 2,3,4 (Option): 60 to 216 esm or

Bypass Tray: 60 to 216 esm or hieher

emove First Copy Output Time 6.5 seconds

r less (A4 LEF)

ontinuous Copy Speed:

4 LEF /BS LEF: 23 ppm, In Duplex : 17 ppm

i 4: 15 ppm, In Duplex: 9 ppm or hieher 4: 12 ppm, In Duplex: 8 ppm or hi&her 3: 12 ppm, In Duplex: 8 ppm or hieher

etain the preferred technical pecifications of the end-user

9I PagC'

r,1ax: 1850 sheets (Trayl + Tr 2 Tray4 + Bypass Tray) ay + Tray3

ustification: Market standard· Ti b pecific , oo rand

.Recommendation:

Maximum Power Consumption

or Less Sleep


3.Recommendation:

emove Dimensions: W 595 x D 584 x 569 mm and Weight: 33 kg.


.Recommendation:

emove "Page Description Language: FX

BPL (Host Based Print Language)"


age no. 76 V. Deliverables and·Technical pecifications

1.Recommendation:


.Recommendation:

emove Feeding Speed

(A4 LEF Simplex): 23 ppm (A4 LEF,· 1 ided) 17pm (A4 LEF, 2 Sidedr

emove "Low Power mode: 14W"

emove •Dimensions: W 595 x D 584 x H 569 mm and Weight: 33 kg. "

so Remove •Dimension W 595 x D 586 x 549 mm (with platen cover) 595 x D 586 x H 634 mm (with document

eeder)" in the technical specification for the 10 multifunction colored laser printers (page

0)

emove "'Page Description Language: FX

BPL (Host Based Print Language)"

apacity: 100 sheets or hiper

emove 'Feeding Speed (A4 LEF Simplex): 23 ppm (A4 LEF, 1 Sided)

17pm (A4 LEF, 2 Sided)"

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tNCLUSIONS ,,,.

Reference

ection VI. Schedule of Requi·r ements

Lot 1. The delivery of Printers an o

ompleted within a p . d d 25 1/o of toners shall be eno of Forty F' (4S)

receipt of the Notice to Proceed. - Ive days upon

Lot 2. The delivery of 25 ·ts f . . . um o multifunction printers shall

e c~mpleted withm a period of Forty-Five ( 45) days upon ece1pt of the Notice to Proceed.

age no. 68

ection VII-Technical Specifications

I. SCOPE OF SERVICES

6. Upon the request of the end-user, toners must be

convertible to any color, whichever is needed. Provided that,

he total number of quantities must be equal to the order

uantity.

First Envelope - Technical Documents

Insert Item/Box I:

1. The bidders must submit the following:

1.1 Bidder's Company Profile

1.2 Certificate/Letter as Authorized Distributor /Reseller

From the Manufacturer

1.3 Authenticity Certificate for the supplied toner /ink

from the Manufacturer or ISO 9001:2015 Certificate of

toner /ink offered 1.4 Manpower Requirements

1.4.1 One lead technician with the following experience

Qualifications:

1.4.1.1 At least 3 years' experience in the field of

printer repair.

Bases for Inclusion

Based on the submitted dditional specifications nd conditions from the nd-users

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1.4.1.2 TESDA certification as Computer and/or Printer

Technician or any equivalent certification from

the private sector.

1.4.2 One assistant technician with at least two (2)

years' experience in the field of printer repair.

1.4.3 Curriculum Vitae of the lead and assistant

technicians. 1.4.4 Brochure and/or technical data sheet of the

printer offered.

****nothing follows****

All other portions of the Bidding Documents affected by these amendments shall be

made to conform the same.

Amendments/inclusions/clarifications made herein shall be considered an integral part

of the Bidding Documents.

The changes made in the Philippine Bidding Documents (5 th Edition, August 2016) are

deemed integrated in terms and conditions for this project.

For further inquiries, please coordinate/call the Bids and Awards Committee Secretariat

at Tel. No. 8332-4661.

Please be guided accordingly.

10S ards C mmittee

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