Republic of Turkey Republic of Turkey Prime MinistryPrime Ministry

e-Turkey Working Group e-Turkey Working Group

Nurcan ÖZYAZICINurcan ÖZYAZICIe-Document Implementing Group Coordinatore-Document Implementing Group Coordinator

Head of Data Processing and Communication DepartmentHead of Data Processing and Communication DepartmentUndersecretariat of CustomsUndersecretariat of Customs

nurcan@gumruk.gov.trnurcan@gumruk.gov.tr

Overview of Foreign Overview of Foreign Trade Transactions in Trade Transactions in

TurkeyTurkey

e-Customs application has been e-Customs application has been initiatedinitiated

SAD is generated electronically SAD is generated electronically

(using EDI, Web and DTI tech.)(using EDI, Web and DTI tech.)

1998-2

003

1998-2

003

Traditional Customs(Paper-based)

e-Customs(Paperless)

•Customs Law No. 1615 (Bureaucracy)

•Paper declaration

•Full physical control exercised not thoroughly

•Complicated manual procedures

•Customs Law No. 4458 (in compliance with EU)

•Single Administrative Document

•Risk Analysis

•On-line procedures

Automation

BİLGE

•Classic approach in training

•Computer literacy•Expertize•Foreign language

52 Customs Directorates were automated

Transformation at Transformation at CustomsCustoms

1998-20031998-2003

TO

DA

YTO

DA

YTransformation at Transformation at CustomsCustoms

2003-20052003-2005

•Internet Banking at customs offices (19 Banks)

•Payment at customs offices

•Sending export declarations to tax offices for tax refund

•Electronic access between tax offices and Customs

Traditional Customs(Paper-based)

e-Customs(Paperless)

e-Confirmation

•Need for going to Exports’ Union to enroll in

•Enrollment electronically without going to Exports’ Union

e-Approval

e-Payment

•Need for going to customs offices to register declarations

•Registration electronicallywithout going to customs offices

GUVASManagement,Performancemeasurement,Foreigntrade statistics,Analysis,AntiSmuggling Data bank

e-Customs

•Delay in production of statistics

71 Customs Directorates have been automated

What is the position of other related What is the position of other related documents ?documents ?

- The number of documents with original The number of documents with original signature submitted to Customs is 20signature submitted to Customs is 2000

- The number of documents not submitted The number of documents not submitted to Customs is countless...to Customs is countless...

Overview of Foreign Overview of Foreign Trade Transactions in Trade Transactions in

TurkeyTurkey

What are the other actors doing ?What are the other actors doing ?

- - Actors move forward e-Government, e-Trade...

-- No sharing but much duplication for information

Overview of Foreign Trade Overview of Foreign Trade Transactions in TurkeyTransactions in Turkey

What are the disadvantages ?What are the disadvantages ?

• Waste of timeWaste of time

• Waste of financial resourcesWaste of financial resources

The foreign trade transactions should be The foreign trade transactions should be carried out electronicallycarried out electronically

e-organization /e-institution

Public services in foreign trade should be Public services in foreign trade should be

provided electronicallyprovided electronically

e-businesse-business

e-govermente-goverment

e-trade

Transactions should be based on Transactions should be based on

information instead of documentsinformation instead of documents

documents

information

What is the solution ?What is the solution ?

e-Turkeye-Turkey

e-Tradee-Trade Coordination Coordination BoardBoard

Recent Studies

• ““e-Turkey”e-Turkey” working groups have been working groups have been established to carry out established to carry out “e-“e-Europe+action plan”Europe+action plan” studies, studies, coordinated by Prime Ministrycoordinated by Prime Ministry

Ministry of Finance Ministry of Finance Undersecretariat of Foreign Trade (DTM)Undersecretariat of Foreign Trade (DTM) Turkish Standards InstituteTurkish Standards Institute The Union of Chambers of Commerce (TOBB)The Union of Chambers of Commerce (TOBB) Turkish Exporters’ Assembly (TİM-İTKİB)Turkish Exporters’ Assembly (TİM-İTKİB) International Transporters’ AssociationInternational Transporters’ Association Banks’ Association of Turkey Banks’ Association of Turkey Turkish Informatics FoundationTurkish Informatics Foundation General Secretariat of Uludağ Exporters’ Union General Secretariat of Uludağ Exporters’ Union Bursa Association of Customs BrokersBursa Association of Customs Brokers Central Anatolian Exporters’ UnionCentral Anatolian Exporters’ Union Ministry of Industry and TradeMinistry of Industry and Trade

e-Document Implementing e-Document Implementing GroupGroupUnder the coordination of Undersecretariat of Under the coordination of Undersecretariat of Customs;Customs;

Project on e-DocumentProject on e-Document

in Foreign Tradein Foreign Trade

To allow for carrying out foreign trade transactions, To allow for carrying out foreign trade transactions, using a standardized “e-Document” among using a standardized “e-Document” among organizations involved in business process in order to organizations involved in business process in order to create effective, efficient, fast and reliable e-Business create effective, efficient, fast and reliable e-Business infrastructureinfrastructure

To constitute a “To constitute a “Single Window EnvironmentSingle Window Environment” that ” that allows for presenting all information to a single body allows for presenting all information to a single body in order for all parties involved in foreign trade to in order for all parties involved in foreign trade to satisfy all requirements concerning foreign trade satisfy all requirements concerning foreign trade

To make proposals to constitute substantial base for To make proposals to constitute substantial base for legislative arrangements and amendments in order legislative arrangements and amendments in order to carry out transactions electronicallyto carry out transactions electronically

ObjectivesObjectives

What has been done so What has been done so far?far?

• A documentation inventory has been A documentation inventory has been established for foreign trade transactionsestablished for foreign trade transactions

• 28 documents with priority have been selected to be transferred 28 documents with priority have been selected to be transferred into electronic environment for sample applicationinto electronic environment for sample application

• Necessary studies have been initiated for Necessary studies have been initiated for documents selected based on free trade documents selected based on free trade zone transactions to be converted into XMLzone transactions to be converted into XML

• A public survey has been completed at A public survey has been completed at Bursa Free Trade Zone (Gemlik)Bursa Free Trade Zone (Gemlik)

• A draft for work flow and project A draft for work flow and project description has been prepareddescription has been prepared

Relevant Relevant DocumentsDocuments

• Original Invoice (Directorate General of Revenues)• Freight Receipt (Transporter)• Insurance Policy (Insurance Company)• Letter of Bank (Banks’ Association of Turkey)• TSE Certificate (by Turkish Standards Institute)• Form for Free Trade Zone (by Undersecretariat of Foreign

Trade)• A.TR Movement Certificate

(Union of Chambers of Commerce of Turkey)• EUR.1 Movement Certificate

(Union of Chambers of Commerce of Turkey)• Warranty Certificate

(by Ministry of Industry and Trade)• Import License for Goods Subject to Quota

(by Undersecretariat of Foreign Trade)• License for Goods Subject to Supervision

(by Undersecretariat of Foreign Trade)• Import Licence (by Turkish Exporters’ Assembly)• Advance-fixing Certificate of Undersecretariat of Foreign

Trade (by Undersecretariat of Foreign Trade)

SAD is prepared by using BILGE-DTI /EDI

BILGE requires documents for registration

Exporter/Importer sends information about the requested documents

BILGE sends information about documents to e-Doc Server

e-Doc Server sends a request to get approval and detailed information from the relevant web services

e-Doc Server sends approval and detailed

information from the relevant web services to BILGE

BILGE finishes customs transactions

e-Document Work Flow1

2

3

4

5

6

7

EXPORTER/IMPORTER

BİLGE+

EDI

E-DocSERVER

INSPECTION

APPROVAL

TOBB approval

DTM approval

TSE approval

Customs

e-Document Network Topology

TOBB TİM

Other

46

32

1

57

Other WEB Services

Trader

Foreign Trade Actors

DTM

Sample ApplicationSample Application in Gemlik in Gemlik

• It has been decided to make a sample It has been decided to make a sample application for e-Doc Project by other relevant application for e-Doc Project by other relevant organizations infrastructures of which are organizations infrastructures of which are ready than the Undersecretariat of Customsready than the Undersecretariat of Customs

These Organizations:These Organizations: – Undersecretariat of Foreign Trade(DTM)Undersecretariat of Foreign Trade(DTM)– Ministry of Industry and Trade– The Union of Chambers of Commerce (TOBB)The Union of Chambers of Commerce (TOBB)– Turkish Exporters’ Assembly (İTKİB)Turkish Exporters’ Assembly (İTKİB)

Documents for Sample Documents for Sample ApplicationApplication

• A.TR Movement Certificate (by TOBB)A.TR Movement Certificate (by TOBB)

• EUR.1 Movement Certificate (by TOBB)EUR.1 Movement Certificate (by TOBB)

• Import Licence (by TİM-İTKİB)Import Licence (by TİM-İTKİB)

• Licence for Goods Subject to Supervision (byLicence for Goods Subject to Supervision (by DTM)DTM)

• Import Licence For Goods Subject to Quota (by Import Licence For Goods Subject to Quota (by DTM)DTM)

• Warranty Certificate (by Warranty Certificate (by Ministry of Industry and Trade))

Current Status at Sample Current Status at Sample Application Application

• Web Services have been prepared for Web Services have been prepared for exchanging required data between Customs exchanging required data between Customs with e-Doc Server and e-Doc Server with with e-Doc Server and e-Doc Server with relevant organizationsrelevant organizations

Thank you for yourThank you for your a attentionttention

http://www.e-ticaret.gov.http://www.e-ticaret.gov.trtr

e-belge@gumruk.gov.tre-belge@gumruk.gov.tr