request for bid proposal · cisco ent mgmt: software 6 ecmu none l-mgmt3x-pi-base prime infra 1.x /...

MCOE SmartNET 2018 RFP of 27 10/13/2017 1:46:44 PM

REQUEST FOR BID PROPOSAL The Merced County Office of Education (MCOE) is seeking bids for Cisco Systems annual support agreements for servers and network infrastructure equipment. The Cisco Systems annual support contract shall begin September 1, 2017 and end August 31, 2018. Items under an existing support agreement shall be prorated by bidder to co-terminate with August 31, 2018 contract end date. This Request for Proposal (RFP) serves as notice that MCOE will accept bid proposals from qualified vendors for Cisco Systems annual support agreements. MCOE reserves the right to accept or reject any or all bids or any items therein, to waive any irregularities or informalities, and to contract in the best interests of MCOE. The original plus one copy of bid documents must be received by Tuesday, November 7, 2017 at 2:00:00 PM (PST) or earlier, in a sealed envelope, identified by “Bid # 2018-03 SmartNET 2018 Request for Proposal”, and addressed to Merced County Office of Education, Facilities Office, 1840 Wardrobe Ave, Merced, CA 95341. Vendors may request a copy of the RFP from Os Verduzco, by calling (209) 381-5931, or by emailing [email protected] with a subject line of “Request for 2018-03 SmartNET 2018 RFP”. [Note: vendors should follow up with a phone call if they did not receive a copy of the 2018-03 SmartNET 2018 RFP within 48 hours of the email request]. This RFP is let pursuant to Public Contract Codes 20118.2, 20111, and 22000.

Dr. Steve M. Tietjen, Ed.D. Superintendent, Merced County Office of Education By: Joe Schoneman, Director – Facilities and Support Services

====================================================== LEGAL AD TO RUN: Merced Sun Star

Tuesday October 17th, 2017 and Tuesday October 24th, 2017

MERCED COUNTY OFFICE OF EDUCATION E-RATE YEAR 2016 REQUEST FOR PROPOSAL


Bid Requirements

This document serves as a Request For Proposal (RFP) for vendors to bid on MCOE needs for Cisco System’s annual support agreements for Cisco related hardware and software supported components.

Vendors who are interested in bidding may request a copy of the RFP from Os Verduzco, Merced County Office of Education IT Services, 632 West 13th Street, Merced, CA 95341, or by calling (209) 381-5931, or by emailing [email protected] with a subject line of “Request for 2018-03 SmartNET 2018 RFP”. [NOTE: vendors should follow up with a phone call if they did not receive a copy of the 2018-03 SmartNET 2018 RFP within 48 hours of the email request]. Questions regarding this RFP in this RFP shall be directed via email to Os Verduzco at

[email protected]. All questions must be received before 4:00 pm on October 31, 2017. Vendors shall bid on all items that are specified in each section if available (or the respective addendum to the section). Any bid(s) on portion(s) of a section shall be deemed as NOT meeting technical specifications and design, and shall be assigned a score of ZERO (0) in the bid assessment. Vendors may include supplemental information such as product specifications, documentation samples, testimonials, etc.

Vendors shall include a separate quotation for each section tendered. Please refer to the heading in each section of the RFP for more information on the specific information to be included in the quotation.

All bid prices shall be valid for a minimum of 90 days AFTER the date of the award. In the event of a price decrease for a service or a product, the price decrease shall be passed on to MCOE and documented with new price sheet sent to MCOE.



Bid Submission Documents

Bidder understands that all bids are to comply with the General Conditions included herein and submit the following in their bid proposals–

The ORIGINAL & COMPLETE bid, signed in BLUE ink, containing ALL pages of the RFP, addenda and separate quotations.

One photo-copy of ALL pages of the COMPLETE bid with addenda.

Two (2) copies of all product information specifications or any other submittals.

Bid Submission Documents (continued) Bids for Cisco Systems annual support agreements that are stated in the RFP must be returned in a sealed envelope, identified by “Bid # 2018-03 SmartNET 2018 Request for Proposal”, and addressed to Merced County Office of Education, Facilities and Support Services Office, 1840 Wardrobe Ave, Merced, CA 95341.

MCOE RESERVES THE RIGHT TO REJECT ANY BID SUBMISSIONS THAT FAIL TO MEET THE ABOVE MENTIONED BID SUBMISSION DOCUMENTS, INCLUDING BIDS SENT VIA EMAIL AND/OR FAX.



Bid Submission Deadline

The deadline for submitting bids that are stated in the RFP is Tuesday November 7, 2017 at 2:00:00 PM Pacific Standard Time (PST) or earlier. MCOE shall use the official U.S. time that is

provided by the web site http://www.time.gov/ to determine if the submission has met the

deadline. Note: It is the total responsibility of the Vendor to return bids to MCOE by the required date, time, and place. The Merced County Office of Education Facilities and Support Services Office is closed daily between 12:00 noon and 1:00 P.M. and on weekends and holidays.

Bid Opening

A public bid opening will be held on Tuesday November 7, 2017 at 2:00PM at the Merced County Office of Education, Facilities and Support Services Office, 1840 Wardrobe Ave, Merced, CA 95341.

Bid Assessment

MCOE shall evaluate all valid bids deemed responsive on the following criteria 1. Price/Charges 2. Meets technical specifications and design or bid requirements 3. Prior experience

Pursuant to Public Contract Code §20118.2, the weighted relevance of the evaluation criteria is ranked above with #1 (Price/Charges criterion) having the greatest weight followed by #2 through #3. For each bid tendered, a score on a scale of 1 – 5 shall be assigned for each of the above criteria. In general, a score of 5 shall indicate the BEST, a score of 1 shall indicate the WORST, and a score of 3 shall indicate UNKNOWN/SATISFACTORY/AVERAGE Please refer to Appendix 2 for a sample of the Bid Assessment Form.

http://www.time.gov/

CISCO MAINTENANCE NETWORK EQUIPMENT

In the bid response in this section, the vendor is requested to state the total bid price of the Cisco maintenance of the network equipment in the TOTAL COST column. The vendor shall also include a separate quotation in the bid response. The quotation shall indicate each piece of equipment covered. The equipment information shall include the part number, serial number, part description, unit costs, total costs, and quantity. Vendors must provide a

cost for each line item based on its associated contract type as listed on the CISCO MAINTENANCE NETWORK EQUIPMENT LIST.

All Cisco Maintenance bids shall be awarded to ONE vendor.


SECTION 1 SITE DESCRIPTION TOTAL COST

Cisco Systems Annual Support Agreement/Contract

Merced County Office of Education

Basic Maintenance / SmartNET 8x5xNBD (see list below) Contract Type:

ANYSL = AnyConnect Subscription License ECMU = Software Support Services SAU = Software Application Upgrade SNT = SmartNET 8x5xNBD SSSN = Software Solution Support SW = Basic Maintenance UCSS = Unified Communications Software Subscription

Service/Support Contract Start Date: September 1, 2017 Service/Support Contract End Date: August 31, 2018

Cisco Systems 3 Year Support Agreement/Contract



ANYSL = AnyConnect Subscription License ECMU = Software Support Services SAU = Software Application Upgrade SNT = SmartNET 8x5xNBD SSSN = Software Solution Support

CISCO MAINTENANCE NETWORK EQUIPMENT

In the bid response in this section, the vendor is requested to state the total bid price of the Cisco maintenance of the network equipment in the TOTAL COST column. The vendor shall also include a separate quotation in the bid response. The quotation shall indicate each piece of equipment covered. The equipment information shall include the part number, serial number, part description, unit costs, total costs, and quantity. Vendors must provide a

cost for each line item based on its associated contract type as listed on the CISCO MAINTENANCE NETWORK EQUIPMENT LIST.

All Cisco Maintenance bids shall be awarded to ONE vendor.


SW = Basic Maintenance UCSS = Unified Communications Software Subscription


Cisco Systems 5 Year Support Agreement/Contract



ANYSL = AnyConnect Subscription License ECMU = Software Support Services SAU = Software Application Upgrade SNT = SmartNET 8x5xNBD SSSN = Software Solution Support SW = Basic Maintenance UCSS = Unified Communications Software Subscription


CISCO MAINTENANCE NETWORK EQUIPMENT LIST


Item Contract Type Serial Number Product ID

Contract Start Date

Contract End Date

Product Description Site ID

Instance Number

SmartNet SKU Product Type

1 ECMU None LIC-CUCM-11X-ENH-A

8/31/2018

UC Manager-11.x Enhanced Single User License 404403632 *

SOFTWARE

2 ECMU None LIC-UCM-11X-ENHP-A

8/31/2018

UC Manager-11.x Enh Plus Single User License 404403632 *

SOFTWARE

3 SAU None L-ISE-VM-M-K9=

8/31/2018

Cisco Identity Services Engine Single Migration VM SKU 404403632 1838560631

SOFTWARE

4 ECMU None L-M9100ENT1K9=

8/31/2018

Enterprise package license for 1 MDS9100 series switch 404403632 1838560626

SOFTWARE

5 ECMU None L-M9100ENT1K9=

8/31/2018

Enterprise package license for 1 MDS9100 series switch 404403632 1838560632

SOFTWARE

6 ECMU None L-MGMT3X-PI-BASE

8/31/2018

Cisco Ent MGMT: PI 3.x Platform Base Lic 404403632 *

SOFTWARE

7 ECMU None L-P-PI3X-LF-500-U

8/31/2018

Prime Infra 1.x / 2.x LF to PI 3.0 LF Upg 500 Dev 404403632 *

SOFTWARE

8 ECMU None R-PI30-SW-K9

8/31/2018

Prime Infrastructure 3.0 Software 404403632 *

SOFTWARE

9 ECMU None FS-VMW-2-SW-K9

8/31/2018

FirePower Management Center version 6.2.02 404403632 1599027834

CON-ECMU-VMWSW2 SOFTWARE

10 SSSNT None APIC-CLUSTER-M2

8/31/2018

APIC Cluster - Medium Configurations (Up to 1000 Edge 404403632 1802627269

CON-SSSNT-APIC3M2 HARDWARE




Contract Start Date

Contract End Date


Instance Number


Ports)

11 SSSNT FCH2019V0PS APIC-SERVER-M2

8/31/2018

APIC Appliance - Medium Configuration (Upto 1000 Edge Ports) 404403632 1802627407

HARDWARE

12 SSSNT FCH2020V125 APIC-SERVER-M2

8/31/2018


HARDWARE

13 SSSNT FCH20187KL2 APIC-PCIE-CSC-02

8/31/2018

Cisco VIC 1225 Dual Port 10Gb SFP+ CNA 404403632 1802627431

HARDWARE

14 SSSNT FCH2019785E APIC-TPM2-001

8/31/2018 Trusted Platform Module 404403632 1802627459

HARDWARE

15 SSSNT LIT20120F8V APIC-PSU1-770W

8/31/2018

770W power supply for USC C-Series 404403632 1802627469

HARDWARE

16 SSSNT LIT2012030C APIC-PSU1-770W

8/31/2018

770W power supply for USC C-Series 404403632 1802627574

HARDWARE

17 SSSNT UHQ20150225 APIC-USBFLSHB-16GB

8/31/2018 UCS Servers 16GB Flash USB Drive 404403632 1802627687

HARDWARE

18 SSSNT FCH20187KB4 APIC-PCIE-CSC-02

8/31/2018

Cisco VIC 1225 Dual Port 10Gb SFP+ CNA 404403632 1802627701

HARDWARE

19 SSSNT FCH20197809 APIC-TPM2-001

8/31/2018

404403632 1802627723

HARDWARE

20 SSSNT LIT20120300 APIC-PSU1-770W

8/31/2018

404403632 1802627733

HARDWARE

21 SSSNT FCH2020V12V APIC-SERVER-M2

8/31/2018


HARDWARE




Contract Start Date

Contract End Date


Instance Number


22 SSSNT UHQ2015022A APIC-USBFLSHB-16GB

8/31/2018

404403632 1802627861

HARDWARE

23 SSSNT FCH20187KCA APIC-PCIE-CSC-02

8/31/2018

404403632 1802627871

HARDWARE

24 SSSNT FCH201971T7 APIC-TPM2-001

8/31/2018

404403632 1802627897

HARDWARE

25 SSSNT UHQ20100AHS APIC-USBFLSHB-16GB

8/31/2018

404403632 1802627920

HARDWARE

26 SNT SAL1952W4K5 N9K-C9336PQ

8/31/2018

2000948135 1801966151 CON-SNT-9336PQ HARDWARE

27 SNT SAL2016P6CB N9K-C9336PQ

8/31/2018

2000948135 1801966227 CON-SNT-9336PQ HARDWARE

28 SNT SSI143006C3 N2K-C2248TP-1GE

8/31/2018

404403632 587193884 CON-SNT-2248TPE HARDWARE

29 SNT SSI14330KS7 N2K-C2248TP-1GE

8/31/2018


30 SNT SSI14330KS1 N2K-C2248TP-1GE

8/31/2018


31 SNT SSI14330KR3 N2K-C2248TP-1GE

8/31/2018


32 SNT SSI143006BN N2K-C2248TP-1GE

8/31/2018


33 SNT None N9K-C93180YCEXB18Q

8/31/2018

2000948135 1812112473 CON-SNT-93108TBN HARDWARE

34 SNT FDO20220176 N9K-C93180YC-EX-B

8/31/2018

2000948135 1812112484

HARDWARE

35 SNT LIT20090TDZ NXA-PAC-650W-PE

8/31/2018

2000948135 1812112485

HARDWARE

36 SNT LIT20090TDY NXA-PAC-650W-PE

8/31/2018

2000948135 1812112486

HARDWARE

37 SNT DCH2011S3ES NXA-FAN-30CFM-F

8/31/2018

2000948135 1812112487

HARDWARE

38 SNT DCH2011S3EL NXA-FAN-30CFM-F

8/31/2018

2000948135 1812112488

HARDWARE

39 SNT DCH2011S3FA NXA-FAN-30CFM-F

8/31/2018

2000948135 1812112489

HARDWARE

40 SNT DCH2011S3EZ NXA-FAN-30CFM-F

8/31/2018

2000948135 1812112490

HARDWARE

41 SNT FDO20210PM6 N9K-C93180YC-EX-B

8/31/2018

2000948135 1812112491

HARDWARE

42 SNT LIT20090TDW NXA-PAC-650W-PE

8/31/2018

2000948135 1812112492

HARDWARE

43 SNT LIT20090TDX NXA-PAC-650W-PE

8/31/2018

2000948135 1812112493

HARDWARE

44 SNT DCH2011S3FS NXA-FAN-30CFM-F

8/31/2018

2000948135 1812112494

HARDWARE




Contract Start Date

Contract End Date


Instance Number


45 SNT DCH2011S3ET NXA-FAN-30CFM-F

8/31/2018

2000948135 1812112495

HARDWARE

46 SNT DCH2011S3EV NXA-FAN-30CFM-F

8/31/2018

2000948135 1812112496

HARDWARE

47 SNT DCH2011S3EJ NXA-FAN-30CFM-F

8/31/2018

2000948135 1812112497

HARDWARE

48 SNT FDO211113NL N9K-C93180YC-EX

8/31/2018

404403632 5103774378 CON-SNT-93180YCX HARDWARE

49 SNT FDO21191DYJ N9K-C93180YC-EX

8/31/2018

CON-SNT-93180YCX HARDWARE

50 SNT FOX1443GD6Z ASR1006

8/31/2018

404403632 593907038 CON-SNT-ASR1K6 HARDWARE

51 SNT JAE15030LG7 ASR1000-RP2

8/31/2018

404403632 593907082 CON-SNT-ASRRP2 HARDWARE

52 SNT JAE150201AD ASR1000-SIP40

8/31/2018

404403632 593907098 CON-SNT-1000SP40 HARDWARE

53 SNT JAE150201BA ASR1000-SIP40

8/31/2018

404403632 593907118 CON-SNT-1000SP40 HARDWARE

54 SNT JAE14520M3L SPA-5X1GE-V2

8/31/2018

404403632 593907160 CON-SNT-5X1GEV2 HARDWARE

55 SNT JAE145206YU SPA-8X1FE-TX-V2

8/31/2018

404403632 593907192 CON-SNT-8X1FETV2 HARDWARE

56 SNT JAE150404JQ ASR1000-ESP40

8/31/2018

404403632 593907212 CON-SNT-ASR1000E HARDWARE

57 SNT SAL1616AA3N SPA-8X1FE-TX-V2=

8/31/2018

404403632 990147655 CON-SNT-8X1FETV2 HARDWARE

58 SNT JAE1514078W SPA-10X1GE-V2-RF

8/31/2018

404403632 1631841763 CON-SNT-10X1GEV2 HARDWARE

59 SNT FOX2013G03N N9K-C9504-B1

8/31/2018

2000948135 1801818617 CON-SNT-N9504B1 HARDWARE

60 SNT SAL2015NGWG N9K-C9504-FM

8/31/2018

HARDWARE

61 SNT SAL2016NXB4 N9K-C9504-FM

8/31/2018

HARDWARE

62 SNT SAL2015NGVP N9K-C9504-FM

8/31/2018

HARDWARE

63 SNT SAL2015NGZJ N9K-C9504-FM

8/31/2018

HARDWARE

64 SW FDO204605UA N9K-C9372PX-E

8/31/2018

404403632 5086484069 CON-SNT-9372PXE HARDWARE




Contract Start Date

Contract End Date


Instance Number


65 SW FDO20340P4K N9K-C9372PX-E

8/31/2018

2000948135 1849235639 CON-SNT-9372PXE HARDWARE

66 SNT SAL2010ZX6K N9K-X9432PQ

8/31/2018

2000948135 1801818698

HARDWARE

67 SNT SAL2008Z6RB N9K-X9464TX

8/31/2018

2000948135 1801818706

HARDWARE

68 SNT SAL2011MBJ0 N9K-X9464PX

8/31/2018

2000948135 1801818717

HARDWARE

69 SNT SAL2012MJVC N9K-SUP-A

8/31/2018

2000948135 1801818751

HARDWARE

70 SNT SAL2013MX4H N9K-SUP-A

8/31/2018

2000948135 1801818758

HARDWARE

71 SNT None N9K-SELECT-C95PAC

8/31/2018

2000948135 1801818773

HARDWARE

72 SNT None N9K-SELECT-SUP-A

8/31/2018

2000948135 1801818779

HARDWARE

73 SNT FOX2013G04E N9K-C9504-B1

8/31/2018

2000948135 1801818842 CON-SNT-N9504B1 HARDWARE

74 SNT SAL2010ZX6H N9K-X9432PQ

8/31/2018

2000948135 1801818917

HARDWARE

75 SNT SAL1941R1TQ N9K-X9464TX

8/31/2018

2000948135 1801818922

HARDWARE

76 SNT SAL2013MT6W N9K-X9464PX

8/31/2018

2000948135 1801818930

HARDWARE

77 SNT SAL2012MJVG N9K-SUP-A

8/31/2018

2000948135 1801818962

HARDWARE

78 SNT SAL2013MX5Q N9K-SUP-A

8/31/2018

2000948135 1801818970

HARDWARE

79 SNT None N9K-SELECT-C95PAC

8/31/2018

2000948135 1801818984

HARDWARE

80 SNT None N9K-SELECT-SUP-A

8/31/2018

2000948135 1801818993

HARDWARE

81 SNT SAL2019Q430 N9K-C9504-FM

8/31/2018

HARDWARE

82 SNT SAL2016NXB5 N9K-C9504-FM

8/31/2018

HARDWARE

83 SNT SAL2019Q48B N9K-C9504-FM

8/31/2018

HARDWARE

84 SNT SAL2019Q43F N9K-C9504-FM

8/31/2018

HARDWARE

85 SNT JAD201907AR FPR4120-ASA-K9

8/31/2018

2000948135 1802123716 CON-SNT-FPR4120A HARDWARE

86 SNT JMX2113L0B5 FPR4120-ASA-K9

8/31/2018

404403632 5103841453 CON-SNT-FPR4120A HARDWARE

87 SW FOC1722N81U ASR9001

8/31/2018

CON-SNT-ASR9001 HARDWARE

88 SNT AMS14460058 DS-C9148D-8G48P-K9

8/31/2018

404403632 586189966 CON-SNT-C98G48 HARDWARE




Contract Start Date

Contract End Date


Instance Number


89 SW CAT0945Z2GV WS-C3750G-12S-E

8/31/2018

404403632 257283646 CON-SW-3750G12E HARDWARE

90 SW FOC1304W23B WS-C3560G-48PS-S

8/31/2018

404403632 447644084 CON-SW-3560G48S HARDWARE

91 SW FOC1303V55L WS-C3560-12PC-S

8/31/2018

404403632 460669392 CON-SNT-C356C12P HARDWARE

92 SW FDO1444K1DH WS-C3560X-48PF-S

8/31/2018

404403632 581280389 CON-SW-3560X4FS HARDWARE

93 SW FOX1519GDMX WS-C6513-E

8/31/2018

404403632 820232705 CON-SW-C6513E HARDWARE

94 SW FXS1644Q212 WS-C4510RE-S7+96V+

8/31/2018

404403632 1077571717 CON-SW-4510RES7 HARDWARE

95 SW FOC1732U0AK WS-C3850-48P-E-RF

8/31/2018

404403632 1538849245 CON-SNT-WSC388PE HARDWARE

96 SW FOC2019Y2NN WS-C3560CX-8XPD-S

8/31/2018

2000948135 5060274792 CON-SW-WSC356CD HARDWARE

97 SW FCW2039B26M WS-C2960X-48LPD-L

8/31/2018

404403632 5062282250 CON-SW-WSC48LPD HARDWARE

98 SW FDO2042B08N WS-C2960XR-48LPD-I

8/31/2018

404403632 5088805744 CON-SW-W296X48L HARDWARE

99 SW FCW2109F0UW WS-C3850-24XU-S

8/31/2018

404403632 5098075152 CON-SW-WSC3852X HARDWARE

100 SW FOC1528W42Q WS-C2960S-48FPD-L

8/31/2018

CON-SW-2960S4FD HARDWARE

101 SNT FOX1915G9WZ UCS-EZ8-5108-AC2

8/31/2018

404403632 1671943004 CON-SNT-Z86508A2 HARDWARE

102 SNT FOX2102QAYJ N01-UAC1

8/31/2018

404403632 5103157523

HARDWARE

103 SNT FCH163570G9 UCS-IOM-2208XP

8/31/2018

HARDWARE

104 SNT FCH1717J3ZY UCS-IOM-2208XP

8/31/2018

HARDWARE

105 SNT FLM191866D9 UCS-IOM-2208XP

8/31/2018

HARDWARE

106 SNT FLM191866EA UCS-IOM-2208XP

8/31/2018

HARDWARE

107 SNT FOX2102G4VZ UCS-SP-MINI

8/31/2018

404403632 5103157501 CON-SNT-UCSPMINI HARDWARE




Contract Start Date

Contract End Date


Instance Number


108 SNT FLM2108VFTP UCS-FI-M-6324

8/31/2018

404403632 5103157508 CON-SNT-FIM6324 HARDWARE

109 SNT FLM2108VFRC UCS-FI-M-6324

8/31/2018

404403632 5103157513 CON-SNT-FIM6324 HARDWARE

110 SNT FCH18227GQF UCSB-MLOM-40G-01

8/31/2018

404403632 1554388241

HARDWARE

111 SNT FCH18227HBC UCSB-MLOM-40G-01

8/31/2018

404403632 1554388550

HARDWARE

112 SNT FCH18227GKY UCSB-MLOM-40G-01

8/31/2018

404403632 1554388835

HARDWARE

113 SNT FCH18227HYX UCSB-MLOM-40G-01

8/31/2018

404403632 1554389136

HARDWARE

114 SNT FCH1919J9QM UCS-CX-B200M4-V

8/31/2018

404403632 1671943726 CON-SNT-B2M4CXV HARDWARE

115 SNT FCH19197NYY UCS-CX-B200M4-V

8/31/2018


116 SNT FCH19197NHD UCS-CX-B200M4-V

8/31/2018


117 SNT FCH19197MB9 UCS-CX-B200M4-V

8/31/2018


118 SNT FCH1819J9W7 UCS-EZ7-B200-P

8/31/2018

CON-SNT-EZ7B200P HARDWARE

119 SNT FCH1819J9NA UCS-EZ7-B200-P

8/31/2018


120 SNT FCH1819J7ZA UCS-EZ7-B200-P

8/31/2018


121 SNT FCH18187T53 UCS-EZ7-B200-P

8/31/2018


122 SNT FOX1740G3G3 UCS-SPINFRACHSS-WS

8/31/2018

404403632 1531935688 CON-SNT-SPINFRAC HARDWARE

123 SNT SSI172709VH UCS-SP-INFRA-FI-WS

8/31/2018

404403632 1536010776 CON-SNT-SPINFRAF HARDWARE

124 SNT SSI171006B6 UCS-SP-INFRA-FI-WS

8/31/2018

404403632 1546215330 CON-SNT-SPINFRAF HARDWARE

125 SW FTX1529AK5Y C2951-CME-SRST/K9

8/31/2018

404403632 814314170 CON-SW-2951CMST HARDWARE

126 SW FTX1617AK38 C2921-CME-SRST/K9

8/31/2018

404403632 924371106 CON-SW- HARDWARE




Contract Start Date

Contract End Date


Instance Number


2921CMST

127 SNT JAE180305KV WS-C4500X-16SFP+

8/31/2018

404403632 1504836368 CON-SNT-WSC16SFX HARDWARE

128 SW FCW1527L006 AIR-CT5508-50-K9

8/31/2018

5508 Series Controller for up to 50 APs 404403632 811503209

CON-SW-CT5508 HARDWARE

129 SNT JAE11452A5Z SPA-1X10GE-L-V2

8/31/2018

CON-SNT-1X10GEV2 HARDWARE

130 SNT JAE15030CSW SPA-1X10GE-L-V2

8/31/2018


131 SNT JAE1352SN9E SPA-5X1GE-V2

8/31/2018


APPENDIX 1


Please refer your questions regarding this RFP to the person listed below

Os Verduzco, Network Infrastructure Engineer Merced County Office of Education IT Services 632 West 13th Street Merced, CA 95341 Telephone: (209) 381-5931 Email: [email protected]

APPENDIX 2


Bid Assessment Matrix (Merced County Office of Education)

Page 1 of

Funding Year 17-18

Project or Service 2018-03 SmartNET 2018

Description

Vendor Scoring (use additional worksheets if necessary)

Selection Criteria Weight*

Raw Weighted

Raw Weighted

Raw Weighted

Score** Score*** Score Score Score Score

Prices/Charges 50%

Meets technical specifications and design OR bid specs

30%

Prior experience 20%

Overall Ranking

100%

Vendor Selected:

Bid Assessment Comments, if needed:

Approved By:

Title:

Date:

Notes:

* The weight of each criterion as determined by MCOE. Percentage weights must add up to 100%. Price must be weighted the heaviest.

** Evaluated on a scale of 1 to 5: 1=worst, 5=best. 3=unknown/satisfactory/average (except for "Prices/Charges", "SPI vendor ")

*** Weight x Raw Score

GENERAL CONDITIONS


PREPARATION OF BIDS

1. Before submitting a bid, each bidder is expected to thoroughly examine the actual conditions (if

applicable), specifications, general conditions, and all other related contractual documents. Failure to do so will be at the bidder’s risk, and will not bar the bidder's obligation to perform if a contract is awarded pursuant to this Invitation to Bid. Each bidder must satisfy himself/herself by personal examination and by such other means as he/she may prefer as to the actual conditions and requirements under which the contract will be performed.

2. Bidders are encouraged to return the bids on forms furnished by MCOE. MCOE requests two

copies (the original plus one copy) of all bid pages and additional information or supporting documentation

3. It is the total responsibility of the bidder to return the bid to the place called for, by the deadline.

No bid or modifications received after the time specified in this Invitation to Bid will be considered for award. The Merced County Office of Education is closed on weekends, holidays, and between 12:00 noon and 1:00 P.M. weekdays, and cannot receive bids during these times.

4. Changes, additions, or any other modifications which are not specifically called for in the bid may

cause the bid to be rejected as not being responsive to the Invitation to Bid. 5. Bidders are encouraged to enter all information requested in the appropriate space on the form.

Corrections, if necessary, must be initialed by the person signing the bid, in the margin adjacent to the correction. Please sign the bids in longhand in ink in all indicated areas. Failure to sign bid documents or initial corrections on bid documents MAY cause rejection of the bid.

6. Unless otherwise requested by the MCOE, all items supplied pursuant to this bid shall be new

and unused.

GENERAL CONDITIONS


PRICES

1. Verify all prices before submission, since they may not be corrected after bids are opened. No

oral or telegraphic modification will be considered.

CASH DISCOUNTS

1. Unless otherwise specified, all prices bid shall be considered to be net. Cash discounts will be

considered for bid evaluation purposes for timely payment only. Timely payment by the MCOE shall be in no case less than twenty (20) days. Further discounts for payments in less than twenty days may be accepted if determined to be in the best interest of the MCOE, but such discounts shall not be considered for the purpose of bid evaluation.

2. In connection with any cash discount offered, time will be calculated from the date of complete

delivery of the supplies, labor, or equipment specified, or from the date correct invoices are received in the MCOE Accounting Office, whichever is later. For the purposes of earning the discount, payment is deemed to be made on the date of mailing of the MCOE warrant.

BID CLARIFICATION, CHANGES, ADDENDA

1. Any request(s) for clarification on or correction to the bid documents must be submitted to the

MCOE via e-mail. The contact information is found in Appendix 1 of this document.

The MCOE will not be responsible for oral interpretations.

A copy of the request for clarification and the response thereto will be emailed to all bidders. 2. Changes in the bid documents shall be made by addenda and processed through MCOE. The

MCOE will not be responsible for oral interpretations. All addenda issued during the time of bidding shall be incorporated into the bid.

GENERAL CONDITIONS


DELIVERY / RISK OF LOSS OR DAMAGE

1. Unless otherwise requested all items supplied to the MCOE shall be bid F.O.B. destination

(U.C.C. 2-319 (1). a.). The bidder is required to absorb all delivery costs. The MCOE shall not be liable for any delivery, storage, demurrage, packing, or freight charges involved in the shipment of the item(s).

2. The Vendor shall be responsible for all transportation, loading, and unloading of materials or

equipment associated with the project. 3. The Vendor agrees to assume all risk of loss or damage until the project is accepted by the

MCOE.

TAXES

1. State and local taxes and all other applicable taxes are to be included in bids.

LIABILITIES

1. The Vendor or Vendor shall hold the MCOE, its officers, agents, servants, and employees

harmless from liability of any nature or kind, including the use of any copyrighted or non-copyrighted composition, secret process, patented or unpatented invention, articles, or appliances furnished or used under this bid. The Vendor agrees to defend, at his own expense, any and all actions brought against the MCOE or himself because of unauthorized use of such articles.

DEFAULT BY BIDDER

1. In case of default by bidder, the MCOE may procure the articles or services from other sources

and may deduct from any moneys due, or that may thereafter become due to the Vendor, the difference between the price named in the contract or Purchase Order and the actual cost thereof to the MCOE. Prices paid by the MCOE shall be considered the prevailing market price at the time such purchase is made.

2. Default by the bidder may be sufficient cause to remove bidder from the approved Vendor list for

subsequent bids.

3. Periods of performance may be extended if the facts as to the cause of delay justify such

extension in the opinion of the Purchasing Agent.

GENERAL CONDITIONS


ATTORNEY FEES / LEGAL FORUM

1. In the event that suit or action is brought by either party in this contract to enforce any of the

rights thereunder, the prevailing party shall be entitled to recover such additional sums as the court may adjudge reasonable attorney fees.

2. The parties hereby agree that any legal dispute arising from this agreement shall be settled in the

appropriate jurisdiction IN CLOSEST PROXIMITY to Merced County, California.

ASSIGNMENT OF CONTRACT

1. The Vendor shall not assign the whole or any part of this agreement or any payment due or to

become due thereunder, without the written consent of the MCOE and all sureties who have executed bonds on behalf of the Vendor in connection with this contract.

WARRANTY

1. The Vendor warrants that the services and items provided shall be merchantable within the

meaning of Articles 2313-2317, et. seq. of the California Commercial Code in effect on the date of this offer. In addition to all warranties which may be prescribed by law, the item(s) shall conform to specifications, drawings, and other descriptions and shall be free from defects in materials or workmanship.

2. The Vendor also warrants that, to the extent the item(s) are not manufactured pursuant to

detailed designs furnished by the MCOE, they will be free from defects in design. 3. Such warranties for any equipment provided, including warranties prescribed by law, shall run to

MCOE, its successors, assigns, and customers, and to users of the items, for a period of one (1) year, after delivery, or such longer period as may be prescribed by law or by additional agreement.

AWARD OF BID

1. MCOE may contract with an acceptable party who is one of the three (3) lowest responsible

bidders for the procurement, maintenance, or both, of electronic data-processing systems and supporting software in any manner the MCOE deems appropriate (P.C.C. 20118.1). Refer to BID ASSESSMENT section of the RFP for bid assessment criteria.

GENERAL CONDITIONS


2. MCOE reserves the right: (1). to award bids received on the basis of individual items or groups of items, or on the entire list of items; (2). to reject any or all bids, or any part thereof; (3). to waive any informality or irregularity in the bid; and (4). to accept the bid that is in the best interest of the MCOE, price and other factors considered.

WITHDRAWAL OF BID

1. Any bidder may withdraw his or her bid personally or by written request at any time prior to the

scheduled due date and time for receipt of bids.

BID PROTEST PROCEDURE

1. Any Bidder submitting a Bid Proposal to the MCOE may file a protest of the MCOE’s intent to

award the Contract provided that each and all of the following are complied with:

a. The bid protest is in writing;

b. The bid protest is filed and received by MCOE’s Facilities Director, not more than five (5) calendar days following the date of issuance of the MCOE's Notice of Intent to Award the Contract; and

c. The written bid protest sets forth, in detail, all grounds for the bid protest, including

without limitation all facts, supporting documentation, legal authorities and argument in support of the grounds for the bid protest; any matters not set forth in the written bid protest shall be deemed waived. All factual contentions must be supported by competent, admissible and creditable evidence.

2. Any bid protest not conforming to the foregoing shall be rejected by MCOE as invalid. Provided

that a bid protest is filed in strict conformity with the foregoing, the MCOE Facilities Director shall review and evaluate the basis of the bid protest. The MCOE Facilities Director shall provide the bidder submitting the bid protest a written statement concurring with or denying the bid protest. Based on this statement, the MCOE Assistant Superintendent of Business Services will render a determination and disposition of a bid protest by taking action to adopt, modify or reject the disposition of a bid protest. A determination by the MCOE Assistant Superintendent of Business Services relative to a bid protest shall be final and not subject to appeal or reconsideration. All the above requirements, including a final determination by the MCOE Assistant Superintendent, shall be express conditions precedent to the institution of any legal or equitable proceedings relative to this bid. In the event that any such legal or equitable proceedings are instituted and the MCOE is named as a party thereto, the prevailing party(ies) shall recover from the other party(ies), as costs, all attorneys' fees and costs incurred in connection with any such proceeding, including any appeal arising there from.

INSPECTION / ACCEPTANCE

GENERAL CONDITIONS


1. All items provided under this bid shall be subject to inspection and test by the MCOE. All items

must meet or exceed bid specifications, and/or, at a minimum, be merchantable per the definition of the California Commercial Code. Acceptance shall include (as applicable) complete delivery of all components, installation, training, testing, and other requirements of the contract, as verified by the MCOE.

2. In case any supplies or lots of supplies are defective in material or workmanship or otherwise not

in conformity with the requirements of this contract, the MCOE shall have the right either to reject them or to require their correction. Supplies or lots of supplies which have been rejected or required to be corrected shall be removed, or if permitted or requested by the MCOE, corrected in place and at the expense of the Vendor promptly after notice, and shall not thereafter be tendered for acceptance unless the former rejection or requirement of correction is disclosed.

3. If the Vendor fails to promptly replace or correct such supplies or lots of supplies, the MCOE

either (1) may, by contract or otherwise, replace or correct such supplies and charge to the Vendor the cost occasioned the MCOE thereby; or (2) may terminate this contract for default as provided in the clause of this contract entitled “Default.”

3. Unless the Vendor corrects or replaces such supplies within the delivery schedule, the MCOE

may require the delivery of such supplies at a reduction in price which is equitable under the circumstances.

4. Except as otherwise provided in this contract, acceptance shall be conclusive except as regards

latent defects, fraud, or such gross mistakes as amount to fraud

PERMITS AND LICENSES

1. In connection with the furnishing of materials, articles, or services listed herein, the Vendor and all

of his or her employees shall secure and maintain in force such licenses and permits as are required by law.

2. All operations, materials, handling, transportation, labeling, and production shall comply with all

Federal, State, and Local laws.

INVOICES AND PAYMENTS

1. The Vendor shall render invoices for materials delivered or services performed under this bid to

the MCOE Accounting Office, 632 West 13th Street, Merced, CA 95341. All invoices and packing lists must reference the MCOE Purchase Order number.

2. Terms are net 30 days to be paid by Merced County Office of Education following acceptance

and satisfactory operation of network equipment or services.

BID DOCUMENTS

GENERAL CONDITIONS


1. The complete bid packet may include, as applicable, the Request for Proposal, General Conditions, Specifications, Addenda, or other supplementary information. If this bid packet has been received by bidder via computer or electronic media, bidder warrants that the bid packet submitted is a verbatim copy of hard copy bid on file.

2. Any of the above shall be interpreted to include all of the provisions of the other documents as

though fully set out therein. The Vendor should fully acquaint himself or herself with the conditions and terms affecting the performance of this contract.

3. Submission of a bid shall be taken as prima facie evidence of compliance with this provision. 4. The Vendor agrees that in the event any provision(s) specified herein are finally held, or

determined to be, illegal or void, or as being in contravention of any applicable law, the remainder of the agreement shall remain in full force and effect.


CERTIFICATION OF NON-COLLUSION

“NONCOLLUSION AFFIDAVIT TO BE EXECUTED BY BIDDER AND SUBMITTED WITH BID” State of California ) ) ss. County of ) ________________________, being first duly sworn, deposes and says that he or she is ________________________ of ______________________ the party making the foregoing bid that the bid is not made in the interest of, or on behalf of, any undisclosed person, partnership, company, association, organization, or corporation; that the bid is genuine and not collusive or sham; that the bidder has not directly or indirectly induced or solicited any other bidder to put in a false or sham bid, and has not directly or indirectly colluded, conspired, connived, or agreed with any bidder or anyone else to put in a sham bid, or that anyone shall refrain from bidding; that the bidder has not in any manner, directly or indirectly, sought by agreement, communication, or conference with anyone to fix the bid price of the bidder or any other bidder, or to fix any overhead, profit, or cost element of the bid price, or of that of any other bidder, or to secure any advantage against the public body awarding the contract of anyone interested in the proposed contract; that all statements contained in the bid are true; and, further, that the bidder has not, directly or indirectly, submitted his or her bid price or any breakdown thereof, or the contents thereof, or divulged information or data relative thereto, or paid, and will not pay, any fee to any corporation, partnership, company association, organization, bid depository, or to any member or agent thereof to effectuate a collusive or sham bid." (Public Contract Code, Section 7106). I certify, under penalty of perjury, under the laws of the State of California that the foregoing is true and correct. _________________________________ _______________ Signature Date


OFFER TO THE MERCED COUNTY OFFICE OF EDUCATION (MCOE)

IN COMPLIANCE WITH THE GENERAL CONDITIONS AND SUPPLEMENTARY CONDITIONS (IF APPLICABLE), ATTACHED LIST OF ITEMS, ADDENDA (IF ANY), AND OTHER BID DOCUMENTS, THE UNDERSIGNED OFFERS AND AGREES THAT IF THIS OFFER IS ACCEPTED BY MCOE, TO FURNISH ANY AND ALL ITEMS FOR WHICH PRICES ARE OFFERED, AT THE TERMS, CONDITIONS, SPECIFICATIONS, AND PRICES LISTED, DELIVERED, F.O.B. DESTINATION, WITHIN THE TIME SPECIFIED. THE UNDERSIGNED HEREBY CERTIFIES THAT HE/SHE IS AN AUTHORIZED AGENT TO SIGN ON BEHALF OF THE COMPANY. VENDOR TO COMPLETE DELIVERY OF SERVICES WITHIN 15 DAYS AFTER DATE OF THE MCOE PURCHASE ORDER. SIGNATURE: ________________________________ DATE: _________________ PRINTED NAME: ________________________________________________________ TITLE: __________________________________________________________________ COMPANY NAME: _______________________________________________________ ADDRESS: ______________________________________________________________ CITY/STATE/ZIP: _________________________________________________________ PHONE: ___________________________ FAX: ________________________ CISCO PARTNER CERTIFICATION: ___ GOLD __ SILVER

OTHER (SPECIFY) ________________ CA STATE CONTRACTOR LICENSE NUMBER: ____________________


RETURN ALL BIDS TO:

Merced County Office of Education Facilities Office

1840 Wardrobe Ave Merced, CA 95341

Telephone: (209) 381-4555


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