request for empanelment (rfe) of agencies for … · agencies for undertaking exploration...

REQUEST FOR EMPANELMENT (RFE)

OF

AGENCIES FOR UNDERTAKING EXPLORATION ACTIVITIES

IN GUJARAT

Chief Executive Officer GMRDS

GUJARAT MINERAL RESEARCH & DEVELOPMENT SOCIETY (GMRDS)

Petrography and Mineral Chemistry (PMC) Laboratory PDPU Road, Next to Solar Park, Raisan Gandhinagar – 382307, Gujarat Phone: +91 97277 06383 Email Id: [email protected]

RFE No. GMRDS/TECH/EXPL/18-19/EMPL001

11 December 2018

Last date of submission of bids: 10/01/2019

RFE No. GMRDS/TECH/EXPL/18-19/EMPL001 11 December 2018 1

DISCLAIMER

I. This Bid document along with its Annexure and Schedule is not transferrable.

II. This document is not an agreement or an offer by GMRDS to Bidders or any third party.

The purpose of this document is to provide information to interested parties to facilitate

the formulation of their Proposal for qualification. This document does not constitute

and will not be deemed to constitute, any commitment on the part of GMRDS.

Furthermore, this document confers neither any right nor expectation on any party to

participate in the bid contemplated herein.

III. Neither GMRDS nor its employees or its consultants make any representation or

warranty as to the accuracy, reliability or completeness of the information in this

document.

IV. Neither GMRDS nor its employees or consultants shall have any liability to any Bidder

or any other person under the law of contract, tort, the principles of restitution or unjust

enrichment or otherwise for any loss, expense or damage which may arise from or be

incurred or suffered in connection with this document, or any matter deemed to form

part of this document, the award of the work, or the information and any other

information supplied by or on behalf of GMRDS or its employees, any consultants or

otherwise arising in any way from the selection process.

V. GMRDS reserves the right to change, modify, add, alter the document or cancel the

bidding process without assigning any reasons thereof, at any stage during the bidding

process before the Bid Submission.

VI. The Bidder shall not make any public announcements with respect to this Bidding

process or this document. Any public announcements to be made with respect to this

bidding process or this document shall be made exclusively by GMRDS. Any breach

by the bidder of this clause shall be deemed to be non compliance with the terms and

conditions of this document and shall render the proposal of qualification liable for

rejection. GMRDS's decision in this regard shall be final and binding upon the Bidder.

VII. The bidder shall bear all costs associated with the preparation and submission of the

proposal. GMRDS and their consultants shall not, under any circumstances, be

responsible or liable for any such costs.


NOTICE INVITING TENDERS

RFE No. GMRDS/TECH/EXPL/18-19/EMPL001 Date: 11/12/2018

1. Purpose of Proposal Empanelment of agencies for undertaking exploratory drilling activities in Gujarat for GMRDS/CGM Gujarat

2. Mode of submission of proposal Physical/hard copy submission of Techno-commercial proposal

3. Type of tender Open Tender

4. Tender Fee (non-refundable) INR 5,000 (Rupees five thousand only)

5. Availability of Bid Documents The Bid document can be downloaded from CGM website www.cgm.gujarat.gov.in/ or GMRDS website www.gmrds.gujarat.gov.in

6. Earnest Money Deposit (EMD) (refundable) 3% of the budget value (To be submitted for each tender at the time of Request for Quotation to be invited from empaneled agencies)

7. Date of Publication of Tender on website 11/12/2018

8. Last date of submission of pre-bid queries 19/12/2018 till 18:00 hrs. at [email protected]

9. Date of Pre Bid Conference 20/12/2018 at 11:30 hrs.

10. Last Date/Time for submission of Techno-commercial proposal

10/01/2019 up to 18:00 hrs.

11. Date and Time of proposal Opening To be notified

12. Proposal submission address

Director Technical

Gujarat Mineral Research & Development

Society(GMRDS)

Petrography and Mineral Chemistry(PMC) Laboratory, PDPU Road, Next to Solar Park, Raisan, Gandhinagar – 382307, Gujarat Phone: +91 97277 06383

Further details can be seen on website www.cgm.gujarat.gov.in or www.gmrds.gujarat.gov.in.

Sd/-

Roopwant Singh, IAS

CEO, GMRDS

Government of Gujarat

http://www.cgm.gujarat.gov.in/

http://www.gmrds.gujarat.gov.in/


TABLE OF CONTENTS

DISCLAIMER ...................................................................................................................... 1

NOTICE INVITING TENDERS ............................................................................................ 2

1. BACKGROUND .............................................................................................................. 4

2. TERMS OF REFERENCE ............................................................................................... 5

3. QUALIFICATION CRITERIA ........................................................................................ 16

4. INSTRUCTION TO THE BIDDERS FOR EMPANELMENT .......................................... 24

5. GENERAL TERMS AND CONDITIONS OF THE BIDDING PROCESS ....................... 27

6. GENERAL INSTRUCTIONS FOR AGENCIES POST EMPANELMENT ...................... 29

7. TERMS AND CONDITIONS FOR AGENCIES POST EMPANELMENT ...................... 30

ANNEXURES .................................................................................................................... 34


1. BACKGROUND

1.1. About GMRDS

GMRDS was constituted under Societies Registration Act 1860 and Charitable Trust Act 1950 and was registered at the District Registrar’s Office, Gandhinagar and Assistant Charity Commissioner Office, Gandhinagar respectively. GMRDS was formed in the year 2002 to support the mineral industries and to provide the technical support for mineral administration under the control of Commissioner of Geology & Mining (Industry and Mines of Government of Gujarat). The main tasks of GMRDS are to undertake research and development in the field of mineral analysis & testing of ores, rocks & mineral samples submitted by the Commissioner of Geology & Mining, public sector undertakings, private sector mineral industries, research institutions, laboratories etc. so as to assess quality of ores & minerals by chemical, physical testing and instrumental analysis.

1.2. Exploration Projects

The Government of India has updated the acts and regulations pertaining to the major mineral sector and the State has accordingly formulated rules for minor minerals in line with the changes made by the central Government. The new regulation mandates State regulatory bodies to allocate mineral blocks through auction only, which have to be explored to a defined level to be auction ready.

Gujarat state has huge potential resources of various minerals and to develop and exploit these deposits systematically and scientifically by way of auction, exploration to the G2/G3 level [as defined in the Minerals (Evidence of Mineral Contents) Rules, 2015 and Gujarat Minor Mineral Concession Rules, 2017, as applicable] is essential.

GMRDS intends to undertake exploration activities in various major and minor minerals like limestone, marl, bauxite, silica sand, china clay, bentonite, etc. occurring in the State.

Now, for achieving its objectives of exploration, GMRDS intent to empanel technically competent and financially sound agencies to undertake all the activities necessary for exploration of the blocks/areas as detailed in the Terms of Reference.


2. TERMS OF REFERENCE

2.1. Objective

GMRDS intends to empanel Agencies for undertaking exploration activities in Gujarat State. All the agencies empaneled for any particular type of work would be then invited through a Limited Tender enquiry to submit its quotation for specific work on the scope and terms of this empanelment.

2.2. Suggested Scope of work

The empaneled Agencies will be required to perform either full or part of the following activities as part of this assignment:

A. Geological Mapping

a) Carry out geological mapping on 1:4000 scale and fresh outcrop sampling,

documentation and marking of outcrop samples of the project area for delineating the

mineralised zone and deposition.

b) The work may include pitting and trenching and if required sampling of outcrop rock.

c) Conduct sampling and arrange for despatch of samples to the Petrography & Mineral

Chemistry Laboratory, Gandhinagar.

d) Make a plan to collect and then despatch the coarse, powder and pulp samples to

Petrography & Mineral Chemistry Laboratory, Gandhinagar for document archive and

storage, marking each sample with a permanent tag

B. Survey Work

a) GMRDS will provide the proposed borehole location plan of all the areas to be covered

under exploration.

b) The Agency has to make its own arrangements to locate and mark the proposed

borehole location on the site. Agency will also determine the RL and Coordinates of all

the boreholes using DGPS.

c) In case where the borehole location shown on plan is not feasible on ground, the

alternative location should be decided in consultation with CGM/GMRDS Geologist.

d) However, in case of unavoidable circumstances whatsoever, if work of a block could

not be started or not possible in a particular area than GMRDS/CGM may provide

alternative blocks as per availability after due approval.

e) The Agency has to mark in cadastral maps clearly mentioning land types i.e.

Government waste land, private land, Forest land etc.


f) Location of all surface features, natural or artificial, shall be surveyed by Agency for

their 3 dimensional co-ordinates. Spot levels at suitable intervals shall be taken up for

generating surface contour at specified intervals for the entire area.

g) The detailed survey for topographical mapping shall be carried out with reference to the

primary order of control stations or by establishing secondary order of control stations

depending upon nature and extent of the area.

h) Any unusual condition or formation on the ground i.e. forest area, location of rocks,

outcrops, possible aggregate deposits etc. shall be surveyed.

C. Exploratory Drilling

a) The Agency will provide at least a minimum number of core drill rigs as decided by

GMRDS on project-to-project basis with necessary accessories and manpower and

other ancillary equipment for exploratory core drilling with NQ size. In case of clays,

Agency has to undertake dry drilling.

b) The boreholes will be vertical. Maximum deviation & drift of 1° is permissible.

c) For delineating the mineral/rock reserve vertically as well as horizontally and also to

determine the total lithology, the Agency will have to drill 10-15 nos. of wide spaced

boreholes up to a depth of 200-250 meters at locations as instructed by GMRDS. The

drilling may be stopped earlier at the instruction of GMRDS’s geologist or in case

deccan trap is encountered earlier in that borehole.

d) Drilling of boreholes, if required, after studying the drilled borehole litho-logs and basin

configuration, may be closed as per the instructions of CGM/GMRDS site Geologist.

e) While drilling, wherever water table is encountered, depth of the water table should be

recorded and to be mentioned in the driller logs. Further, this data has to be mentioned

in the final exploration/geological report.

f) The core recovery in all the formation should be at least 85% except in fault zone,

weathered zone, soil, sand and structurally disturbed area.

g) In case of lower core recovery in normal geological conditions or jamming of the

boreholes before completion of planned depth, re-drilling shall be carried out by the

Agency at its own cost on the instruction of CGM/GMRDS representative. The borehole

location should be as per the instructions of the CGM/GMRDS and the Agency will be

free to do non-coring drilling up to the depth from where the core drilling is required with

stipulated recovery.

h) Minimum Core Size required: 46 mm

i) Core should be preserved for future references in covered G.I. core boxes with a

minimum of 22 Gauge GI sheet having lid with locking arrangements. Cores in core


boxes are to be arranged by the Agency with appropriate numbering and display

pattern. Arrangement of core boxes will be the responsibility of the Agency.

j) Preservation of cores will be the responsibility of the Agency and it has to ensure that

in no way the cores are misplaced or manipulated. The Agency will make arrangements

for transportation of the core boxes along with logging details to the Petrography and

Mineral Chemistry (PMC) laboratory, Raisan, Gandhinagar or any other location as

instructed by the field Geologist of GMRDS/CGM. If the core is misplaced or lost then

the Agency will be held responsible and shall be penalised as decided by GMRDS.

k) Coloured photographs of the core recovered, with proper numbering and display,

clearly indicating run depth, borehole number, with minimum of 10 MP camera should

be taken and submitted along with RA bill. Furthermore, the photographs should bear

arrow markings showing top & bottom of the core.

D. Core Logging

a) The Agency has to submit all the original logging registers to GMRDS after completion

of the work.

b) During the drilling progress and geological mapping, weekly progress report and

monthly progress report has to be submitted by Agency and after completion of entire

project a synopsis/ interim report duly signed has to be submitted.

E. Sampling

a) The Agency has to collect samples of all the economical minerals/rocks encountered

during drilling operations.

b) There will be one mineral/rock sample for every 1 meter run. Each sample should be

cut by core splitter. Each sample should be crushed in upto (-)200 mesh and after

coning & quartering, final sample should be prepared.

c) While drilling, the Agency has to study the cuttings in case of unavoidable core losses.

d) The selected recovered core and sludge/ cuttings shall be arranged properly in core

boxes with 6 riffles covered with lid.

e) Each run shall be marked properly by plastic cards and the core boxes shall be

numbered properly.

f) The Agency will have to arrange core boxes at its cost.

g) The Agency has to make its own arrangements to submit the samples immediately after

completion of each borehole at accredited laboratory for analysis at its own cost.

h) The sampling should be carried out by the Agency’s site geologist and it should be

informed to Geologist of CGM/ GMRDS. The Agency has to maintain a sample register

for the project


F. Analysis

a) Petrography (megascopic and microscopic), chemical analysis and technical study of

the samples will be carried out by GMRDS at Petrography & Mineral Chemistry

Laboratory, Gandhinagar.

b) Agency has to make arrangements to dispatch samples to the GMRDS’s facility for

analysis at its own cost. The Agency shall submit a copy of details of samples submitted

for analysis to Director (Technical), GMRDS.

c) GMRDS has right to appoint its own person or any third party person to oversee and

monitor work of Agency at all time. Agency shall provide access and information to such

person at all times.

G. Geological Report

The Agency shall prepare a geological report based on the data and information collected

during each stage of exploration. The report shall include, but not be limited to:

a) Integration of all data and preparation of final database. Prepare consolidated 3-D

model of on the basis of topographic surveys, geological mapping, sampling of outcrops

and geophysical surveys, if required.

b) Interpretation of data, 2-D/3-D models, block models, resource estimation etc. in line

with the objective for each stage of exploration.

Part A: Interim Geological Report

a) Bidder should submit two copies of Interim Geological Report within 30 days after

completion of the drilling of the block.

b) The Interim Report shall contain:

i. Borehole location plan on toposheet 1:50000 scale

ii. Geological plan on 1:4000/5000 scale

iii. Graphic and descriptive logs of completed borehole

iv. Geological cross section along drilled boreholes

v. In case of Limestone, Isothickness and Isopach Map.

Part B: Detailed Geological Report

a) Bidder should submit three (3) hard copies and one (1) soft copy in a CD/DVD

of Detailed Geological Report within 180 days after completion of the estimated

drilling of the block.


b) The Geological Study Report (GR) shall be prepared and submitted as

mentioned in Part II A of Schedule I: Evidence of Mineral Resources of Gujarat

Minor Mineral Concession Rules (GMMCR), 2017 and should have the following

contents:

S.No Contents Explanation

1 Title & Ownership Title of Report.

Details of period of prospecting/mineral right if any.

Details of exploration agency, qualification, experience of associated technical persons engaged in exploration.

2 Details of the area Village, Post Office, Taluka, District, State.

Survey of India Toposheet Number and Geo-coordinates of the area of all corner points.

Cadaster details of the area with land use, area under forest with type of forest.

Mineral(s) under investigation.

3 Infrastructure & Environment

Local infrastructure, host population, historical sites, forests, sanctuaries, national park and environmental settings of the area.

4 Previous exploration Details of previous exploration carried out by other agencies/parties.

In case the area forms part of the area covered under earlier exploration then the same should be shown in a map with proper scale.

5 Geology Brief regional geology of the area outlining the broad geological, structural frame work.

Local Geology: Deposit/mineralization type, geological setting and details of dip, strike, old workings, surface exposures etc. of the area under study also of adjoining nearby areas if the information is likely to have an impact on the area under study.

Reliable geological map of appropriate scale with geo-coordinates showing major lithological units, structural features; extent of surface mineralization, location of boreholes, pits, trenches, old workings


etc.

Cross sections at suitable intervals showing vertical projections of litho-units and mineralization.

The extent and variability of the mineralization expressed as length (along strike or otherwise), plan width, and depth below surface to the upper and lower limits of the Mineral Resource.

6 Aerial/ground geophysical/ geochemical data

Details of aerial, geophysical & geochemical survey results taken up if any and their results.

7 Technological investigation

Details of technological investigation (pitting/trenching/drilling etc.).

Data spacing for reporting of exploration results.

8 Sampling Technique Nature and quality of sampling (e.g. cut channels, random chips etc.) and measures taken to ensure representative sample.

9 Drilling technique & drill sampling employed

Drill type and details like core diameter, collar R.L, azimuth, inclination, coordinates of boreholes etc.

Whether core and chip sample recoveries have been properly recorded and results assessed.

Measures taken to maximize sample recovery and ensure representative nature of the samples.

Whether a relationship exists between sample recovery and grade.

Logging: -Whether core and chip samples have been logged to a level of detail to support appropriate Mineral Resource estimation, mining studies.

10 Sub-sampling techniques and sample preparation

If core, whether cut or sawn and whether quarter, half or all core taken.

For all sample types, the nature, quality and appropriateness of the sample preparation technique.

Measures taken to ensure that the sampling is representative of the in situ material collected.

11 Quality of assay data and laboratory tests

The nature, quality and appropriateness of the assaying and laboratory procedures used and whether the technique is considered partial or total. Nature of quality control procedures adopted (e.g. standards,


blanks, duplicates, external laboratory checks) and whether acceptable levels of accuracy (i.e. lack of bias) and precision have been established.

12 Bulk Density / Specific Gravity

Whether assumed or determined.

13 Resource estimation techniques

Discussion on sufficient data density to assure continuity of mineralization and synthesis adequate data base for estimation procedure used.

The nature and appropriateness of the estimation technique(s) applied and key assumptions, including treatment of extreme grade values, maximum distance of extrapolation from data points.

The basis for the classification of the Mineral Resources into varying confidence categories.

Data verification and /or validation procedures used.

14 Geotechnical Studies (For Dimensional stone report)

Assessment of Blockability.

Polishing Index.

measurement of compressive strength, tensile strength etc.

15 Annexures/ enclosures to the report

The report shall include all relevant data including maps, sections, logs, analysis reports, photographs etc. in support of the estimates made.

16 Any other information Any other information as may be available or required by any authority as prescribed.

Part C: Prefeasibility Report

a) Bidder should submit three (3) hard copies and one (1) soft copy in a CD/DVD of

Detailed Geological Report within 180 days after completion of the estimated drilling

of the block.

b) Contents of a Prefeasibility Report for Estimation and Reporting of Minor Mineral

Reserves based on a Geological Report prepared as per Part II A of Schedule I:

Evidence of Mineral Resources of Gujarat Minor Mineral Concession Rules (GMMCR),

2017. For minor minerals which are mostly industrial minerals such factors as quality

and marketability are important and should be carefully considered before declaring

mineral reserves. The Geological Study Report shall also form a part of the

Prefeasibility Report. The report may incorporate among other things, the following

contents as per Part II B of Schedule I: Evidence of Mineral Resources of Gujarat Minor

Mineral Concession Rules (GMMCR), 2017:



1 Mineral

Resource

estimate for

conversion to

Mineral Reserve

Description of Mineral Resource estimate used as a basis for

the conversion to a Mineral reserve.

Clear statement as to whether the Mineral Resources are

reported additional to, or inclusive of, the Mineral Reserves.

The type and level of study undertaken to enable Mineral

Resources to be converted to Mineral Reserves i.e.

Prefeasibility/Feasibility level.

2 Cut off

Parameters

The basis of the adopted cut-off grade(s) or quality parameters

applied, including the basis.

3 Mining factors or

assumptions

The method and assumptions used to convert the Mineral

Resource to a Mineral Reserve (i.e. either by application of

appropriate factors by optimization or by preliminary or

detailed design supported with Conceptual plan for mining).

Anticipated Ore to OB ratio, mine recoveries, dilutions etc.

The choice of, the nature and the appropriateness of the

selected mining method(s), the size of the selected mining unit

(length, width, height) and other mining parameters including

associated design issues such as pre-strip, access, etc.

The assumptions made regarding geotechnical parameters

(eg. pit slopes, stope sizes, etc.), grade control and pre-

production drilling.

The major assumptions made and Mineral Resource model

used for pit optimization (if appropriate).

The mining dilution factors, mining recovery factors, and

minimum mining widths used.

The infrastructure requirements of the selected mining

methods. Where available, the historic reliability of the

performance parameters.

4 Cost and

revenue factors

The derivation of, or assumptions made, regarding projected

capital and operating costs.

The assumptions made regarding revenue including head

grade, metal or commodity price(s) exchange rates,

transportation and treatment charges, penalties, etc.

The allowances made for royalties payable, both Government

and private.



Basic cash flow inputs for a stated period.

Yearly planned production, Net Present Value (NPV) and

Internal Rate of Return (IRR) of the deposit, intrinsic value of

the deposit based on annual projected production.

5 Market

assessment

The demand, supply and stock situation for the particular

commodity, consumption trends and factors likely to affect

supply and demand into the future.

For industrial minerals the customer specification, testing and

acceptance requirements prior to a supply contract.

6 Other modifying

factors

The effect, if any, of natural risk, infrastructure, environmental,

legal, marketing, social or governmental factors on the likely

viability of a project and/or on the estimation and classification

of the Mineral Reserves.

The status of titles and approvals critical to the viability of the

project, such as quarry leases, discharge permits, government

and statutory approvals.

Environmental descriptions of anticipated liabilities. Location

plans of mineral rights and titles.

H. Details of Map and plan

The Agency shall submit following key plans:

a) Location/ Key plan of the area

b) Borehole location plan on cadastral map

c) Borehole location plan on toposheet. (1: 50,000)

d) Geological map on 1:4000/5000 scale

e) Satellite imagery maps along with borehole location, boundary coordinates, gridlines coordinates (UTM and Northing Easting / Latitude-longitude formats) with borehole data of the explored area in soft copy (.kml/ .kmz) and hard copies

f) Surface structure contour map on 1 m contour interval

g) Floor contour plans

h) Roof contour plans

i) Geological cross sections along drilled boreholes

j) Graphical lithologs of the drilled boreholes on 1:1000 scale.


k) Isopach & Isograde maps of various rocks

l) Thiesen polygon map having borehole wise reserves.

m) Reserve calculation map

n) In case of Limestone, Limestone to overburden ratio contour map

I. General responsibilities

a) The Agency shall mobilize manpower and equipment to the Site in accordance with the

applicable laws within a period not exceeding 30 (thirty) days from the date of issuance

of Work Order.

b) The Agency has to deploy its own manpower for the satisfactory completion of the entire

scope of work.

c) The Agency has to make its own arrangement for shifting the drilling rigs to new location

/ site at its own cost.

d) The Agency has to arrange the GI core boxes for preserving the core at its own cost.

e) The Agency has to make its own arrangement for diesel, lubricants, all other

consumables, power, camping, transportation etc.

f) After completion of drilling, each borehole has to be sealed (plugged) by the Agency.

After sealing, the Agency has to construct and erect pillars [of standard size to be

specified by GMRDS/CGM] with borehole number and RL engraved at the borehole

sites at its own cost.

2.3. Duration of Empanelment

2.3.1. The duration of empanelment shall be for 12 months (1st April’2019 to 31st March’2020). The duration of empanelment may be extended by a period of 12 months as desired and directed by GMRDS.

2.3.2. This RFE is for inviting the proposals and accordingly getting the agencies empaneled for the period as mentioned above. However, the work awarded may have the completion timeline beyond the tenure of empanelment.

2.4. Categories of empanelment based on the quantum of drilling:

Category Quantum of Drilling (m)

Category I Upto 5,000

Category II 5,001 to 10,000

Category III 10,001 to 20,000

Category IV 20,001 to 40,000


Category V More than 40,000


3. QUALIFICATION CRITERIA

3.1. The Bidder should meet the following Qualifying Criteria for empanelment:

S. No. Basic requirement

Specific requirement Documents required

1 Eligibility Criteria/Legal entity

The bidder should be a Partnership firm or Company registered in India under Indian Companies Act 2013 or a Limited Liability Partnership under the Limited Liability Partnership Act of India, 2008 or Consortium of companies and/or partnership firms and/or LLP.

Individuals or sole proprietorship firms

are not eligible.

Certificates of incorporation

Registration Certificates

GSTIN

2 Technical Capability/ Work Experience

The Agency should have the technical

capability as per section 3.2

Copies of Work order along copies of client certificate(s) stating completion of the project(s)

3 Financial Capability

The Agency should have the financial

capability as per section 3.2

Extracts from the audited balance sheet and Profit & Loss Account; OR

Certificate from the statutory auditor

4 Blacklisting The Bidder should not have been blacklisted as on the bid submission date by any Public Sector Undertaking (PSU) / Central or State Government in India / Central or State Government undertaking.

The Bidder should not have any Conflict of Interest.

A self-certified letter that the bidder has not been blacklisted by an Authorized Signatory on the company’s original letter head with signature and seal


3.2. The Bidders shall furnish all the documents to establish the Technical Capability and Financial Capability required as per the tables below:

3.2.1. For empanelment in Category I:

Technical Capability

Diamond/TC Core drilling experience The Bidder should have at least 5000 meters of overall Diamond/TC core drilling experience in the last seven Financial Years ending on 31/03/2018

Number of drilling rigs The Bidder should have access to (own/lease/rental) at least 3nos. of drilling rigs along with drilling accessories and water pump. The drilling capacity (hole depth) of the rigs should be at least 200 meters

Manpower The Bidder should have on its rolls atleast – 1 Geologist: M.Sc. in Geology having 5 years of experience in exploration work, core logging, preparation of samples, cross section plans. 1 surveyor: At least 03 years of experience in surveying methods using DGPS/TS, knowledge of preparation of plans, contour maps, map preparing software. 1 Drilling Head: At least 5 years of experience in core drilling.

Experience with Government or Public Sector Undertakings

The Bidder should have at least 1000 meters of overall working experience of core drilling in last seven Financial Years ending 31/03/2018 with Government or Public Sector Undertakings

Financial Capability

Turnover

The Bidder should have average annual turnover of at least INR 40 Lakh during last three completed Financial Years ending 31/03/2018. Networth

The bidder should have positive networth

3.2.2. For empanelment in Category II:


Diamond/TC Core drilling experience The Bidder should have at least 10,000 meters of overall Diamond/TC core drilling experience in the last seven Financial Years ending on 31/03/2018

Number of drilling rigs The Bidder should have access to (own/lease/rental) at least 5 nos. of drilling rigs along with drilling accessories and water pump. The drilling capacity (hole depth) of the rigs should be at least 200 meters


Manpower The Bidder should have on its rolls atleast – 1 Senior Geologist: M.Sc. in Geology having 10 years of experience in exploration work, Geological Mapping, core logging, preparation of sections and maps, cross section plans, Interpretation of samples. 2 Geologists: M.Sc. in Geology having 5 years of experience in exploration work, core logging, preparation of samples, cross section plans. 1 surveyor: At least 3 years of experience in surveying methods using DGPS/TS, knowledge of preparation of plans, contour maps, map preparing software. 1 Drilling Head: At least 5 years of experience in core drilling.

Experience with Government or Public Sector Undertakings

The Bidder should have at least 2,000 meters of overall working experience of core drilling in last seven Financial Years ending 31/03/2018 with Government or Public Sector Undertakings


Turnover

The Bidder should have average annual turnover of at least INR 60 lakhs during last three completed Financial Years ending 31/03/2018. Networth


3.2.3. For empanelment in Category III:




Manpower The Bidder should have on its rolls atleast – 2 Senior Geologist: M.Sc. in Geology having 10 years of experience in exploration work, Geological Mapping, core logging, preparation of sections and maps, cross section plans, geological report, interpretation of samples. 4 Geologists: M.Sc. in Geology having 5 years of experience in exploration work, core logging, preparation of samples, cross section plans. 2 surveyor: At least 3 years of experience in surveying methods using DGPS/TS, knowledge of preparation of plans, contour maps, map preparing software. 2 Drilling Head: At least 5 years of experience in core drilling.


Experience with Government or Public Sector Undertakings The Bidder should have at least 4,000 meters of overall working experience of core drilling in last seven Financial Years ending 31/03/2018 with Government or Public Sector Undertakings Preparation of Geological Report

The Bidder should have experience of preparing at least 1 Geological/ Exploration report


Turnover

The Bidder should have average annual turnover of at least INR 1.2 crores during last three completed Financial Years ending 31/03/2018. Networth


3.2.4. For empanelment in Category IV:




Manpower The Bidder should have on its rolls atleast – 3 Senior Geologist: M.Sc. in Geology having 10 years of experience in exploration work, Geological Mapping, core logging, preparation of sections and maps, cross section plans, geological report, interpretation of samples. 8 Geologists: M.Sc. in Geology having 5 years of experience in exploration work, core logging, preparation of samples, cross section plans. 3 surveyors: At least 3 years of experience in surveying methods using DGPS/TS, knowledge of preparation of plans, contour maps, map preparing software. 3 Drilling Heads: At least 5 years of experience in core drilling.





Turnover

The Bidder should have average annual turnover of at least INR 2.4 crores during last three completed Financial Years ending 31/03/2018. Networth


3.2.5. For empanelment in Category V:




Manpower The Bidder should have on its rolls atleast – 5 Senior Geologist: M.Sc. in Geology having 10 years of experience in exploration work, Geological Mapping, core logging, preparation of sections and maps, cross section plans, geological report, interpretation of samples. 12 Geologists: M.Sc. in Geology having 5 years of experience in exploration work, core logging, preparation of samples, cross section plans. 5 surveyors: At least 3 years of experience in surveying methods using DGPS/TS, knowledge of preparation of plans, contour maps, map preparing software. 5 Drilling Heads: At least 5 years of experience in core drilling.




Turnover

The Bidder should have average annual turnover of at least INR 4 crores during last three completed Financial Years ending 31/03/2018. Networth



3.3. Empanelment in more than one category:

a. If the bidder is willing to get empaneled in more than one category, the documentary proofs are only to be submitted for the highest category for which the bidder is seeking the empanelment (of all the categories, category V is the highest and category I is the lowest).

b. The bidder is further required to provide consent letter for its intent towards getting

empaneled in lower categories as well by filling the form as per ANNEXURE-6 in the

company’s letter head duly sealed and signed by the Authorized signatory.

3.4. Documentary proofs and instructions required to fulfil the Eligibility Criteria and Qualification Criteria

3.4.1. Documentary proofs and instructions required to fulfil Eligibility Criteria

Certificate of incorporation of the company/firm shall be submitted by the Bidder.

A self-certified letter that the bidder has not been blacklisted by an Authorized Signatory on the company’s original letter head with signature and seal

3.4.2. Documentary proofs and instructions required to fulfil Technical Criteria

The last 07 (seven) Financial Years considered by bidder should be last 07

(seven) Financial Years completed before Bid Due Date.

Certificate from the contract owner certifying the exploration, drilling and other

activities undertaken by the Bidder and the copy of work order.

In case equipment are owned, proof of ownership should be provided and

purchase order to be submitted. In case equipment are on leased/rented basis,

Rent Agreement of currently leased/rented equipment to be submitted.

Detailed Curriculum Vitae of the personnel to be submitted.

3.4.3. Documentary proofs required and instructions to fulfil Financial Criteria

For the Financial Criteria as mentioned in section 0, the Bidder shall submit

o Audited standalone financial statements of the Entity whose financial strength is taken into consideration.

o Certificate from statutory auditory certifying the Networth and Turnover

calculation, as defined above. It is clarified that certificate should be issued by

current statutory auditor of the company whose financial strength is considered.

o In case of foreign currency figures other than the currency published by RBI or

SBI, the Bidder shall also submit the USD conversion rate published by the

respective country’s Central Bank for the corresponding date and the same shall

be certified by Statutory Auditor.


In case the Bidder is not able to furnish its audited financial statements on

standalone entity basis, the unaudited unconsolidated financial statements of the

Bidder can be considered acceptable provided the Bidder further furnishes the

following documents for substantiation of its qualification:

o Copies of the unaudited unconsolidated financial statements of the Bidder along

with copies of the audited consolidated financial statements of its Holding

Company.

o A Certificate from the Chief Executive Officer (CEO)/Chief Financial Officer

(CFO) (who is authorised by Board of such company) of the Holding Company,

stating that the unaudited unconsolidated financial statements form part of the

Consolidated Financial Statements of the Company.

In case where audited results for the last preceding financial year are not available,

certification of financial statements from the Statutory Auditor shall also be

considered acceptable.

The financial figures shall be in INR.

3.5. Routes of Bidding

The Proposal is to be submitted by any one of the following routes:

a) Route A: Single Bidding Entity ;

OR

b) Route B: Bidding Consortium - Members of Bidding Consortium shall be any domestic or

foreign entity incorporated in India or abroad as per respective Applicable Laws.

A Bidder shall submit only one Proposal either as a single Bidding Entity or as part of a Bidding Consortium.

3.5.1. Route A: Bidding Entity qualifying on its own

a) Under Route A, Bidder should be an Entity meeting Technical Criteria as per Section

0.

b) Under Route A, Bidder should be an Entity meeting Financial Criteria as per Section 0

considering standalone financial statements.

3.5.2. Route B: Bidding Consortium

a) Bidder may be Consortium of Corporate Entities.

b) In case the Bidder is a Bidding Consortium, the Proposal must be submitted in the name

of the Bidding Consortium signed by the Authorised Representative of the Lead Member

of the Consortium. The Authorised Representative should be authorized by other members


of the Consortium as per format given in ANNEXURE-11 to commit on behalf of the

Consortium with joint and several liability.

c) In case the Bidder is a Bidder Consortium, Lead Member shall meet the entire Financial

Criteria mentioned in Section 0

d) Net Worth of each member of the consortium as on 31st March, 2018, considered for

meeting Financial Criteria, should be positive.

e) Each member of the Consortium, except for the Lead Member, should meet atleast any

one of the Technical Criteria mentioned at clause 0

f) All the Consortium members will be required to furnish a legally enforceable Consortium

Operating Agreement (COA) as per format given in ANNEXURE-10 along with Techno-

Commercial Bid holding themselves jointly and severally liable to GMRDS to perform all

contractual obligations, valid for entire Contract Period as per format enclosed in the

bidding documents.

g) All members shall submit Board Resolution as per format provided at ANNEXURE-8 .

h) In case of Bidding Consortium, any member can purchase the Bid Documents.

3.6. Permissible limit for award of tender

3.6.1. Maximum of 2(two) tenders shall be awarded to an empaneled Agency in 1(one) category during the span of 12 months of empanelment.

3.6.2. Overall maximum of 5(five) tenders shall be awarded to an empaneled Agency across categories during the span of 12 months of empanelment.

3.6.3. However, the maximum limit of tenders to be awarded to an Agency in 1(one) category and/or across categories may be extended/increased as desired by GMRDS.

3.6.4. Also, GMRDS reserves the right to engage other Agencies outside the empanelment for undertaking exploration activities as desired and deemed necessary by GMRDS.

3.7. Other conditions for Bidders

a) The Bidding Entity/the Lead Member of Bidding Consortium should designate one person

to represent the Bidding Entity/Bidding Consortium in its dealings with the GMRDS. The

person so designated shall be authorized to perform all tasks including, but not limited to

providing information, responding to enquiries, entering into an agreement on behalf of the

Bidder.

b) The Bidder should submit the power of attorney (s), authorizing the signatory of its Proposal

to commit the Bidder, along with submission of Proposal as per the format provided in

ANNEXURE-9 of this Bid Document.


4. INSTRUCTION TO THE BIDDERS FOR EMPANELMENT

1. The interested bidders can submit their queries on [email protected] or

through post at below address before XXXX.

Director Technical Gujarat Mineral Research and Development Society (GMRDS)

Petrography and Mineral Chemistry(PMC) Laboratory PDPU Road, Next to Solar Park, Raisan

Gandhinagar – 382307, Gujarat Phone: +91 97277 06383

Queries received after the set time limit will not be considered in the pre bid meeting.

2. Pre-bid meeting will take place on XXXX at 11:30 hrs. in the office of Commissioner of

Geology and Mining, Gujarat where in the prospective applicant/ bidder will have an

opportunity to obtain clarifications regarding the offer conditions.

3. For any other clarifications related to bid submission, bidder may contact GMRDS through

e-mail before the last date of submission of the bid document during working hours. The

bidder must write Subject as “RFE for empanelment of agencies for undertaking

exploration work in Gujarat”.

4. GMRDS reserves the right to accept or reject any or all proposals, and to annul the

selection process and reject all proposals at any time prior to the award of contract, without

thereby incurring any liability or any obligation in any form to the affected firms on any

grounds.

5. The costs of preparing the proposal and of negotiating the contract, including visits to the

GMRDS are not reimbursable by GMRDS. The Bidder shall be deemed to have full

knowledge of the role and responsibilities of the work.

6. The proposal and all the associated correspondence shall be written in English and shall

conform to the prescribed format.

7. The proposal shall be signed by the Bidder or duly authorized persons to bind the Bidder

to the contract. The letter of authorization shall be indicated by written power of attorney

and shall accompany the proposal.

8. A Bidder that is under a declaration of ineligibility by Government of Gujarat or any other

Government authority in India at the date of submission of the Proposal or during

evaluation of Proposals shall be disqualified.

9. Proposal Validity: - Validity date is 180 days from last date of submission. A proposal valid

for a shorter period may be considered nonresponsive and liable to rejection.

10. Cost of RFE Document: - The cost of RFE Document of amount Rs. 5,000/- (Rupees Five

thousand only) in favor of “Gujarat Mineral Research and Development Society,

Gujarat” shall be in the form of Account Payee Demand Draft from any scheduled

commercial bank or nationalized bank payable at Gandhinagar. A proposal without the cost

of RFE document shall be rejected, as nonresponsive.


11. Manner of Preparation of Bid Proposal:-

I. Bidder’s Proposal (the Proposal) will consist of following components

a. Cost of RFE document or Tender Fee

b. Techno-commercial Proposal including all the details and supporting documents

as required for the Qualification Criteria laid down in RFE

II. The Techno-commercial Proposal will not include any information related to Price. Techno-

commercial Proposals containing information related to pricing will be declared non-

responsive.

12. Techno-commercial proposal

The techno-commercial proposal shall consist of all the documents/letters/supporting

documents as requisite in ANNEXURE-3 section B

13. Submission, Receipt and Opening of Proposals

I. The original Techno-commercial Proposal shall be placed in a sealed envelope clearly

marked "TECHNO-COMMERCIAL PROPOSAL." The envelopes containing the Techno-

commercial Proposal and Tender Fee shall be placed into an outer envelope and sealed.

This outer envelope shall bear the submission address, reference number and be clearly

marked "DO NOT OPEN, BEFORE” [insert the time and date of the submission deadline

indicated in the Bid Document]". GMRDS shall not be responsible for misplacement, losing,

or premature opening if the outer envelope is not sealed and/or marked as stipulated. This

circumstance may be case for Proposal rejection.

II. The scanned copy of the techno-commercial proposal shall be uploaded at the designated

places at www.cgm.gujarat.gov.in/ or www.gmrds.gujarat.gov.in

III. At no circumstances, the Techno-commercial proposal shall have any mention of the

bidders pricing. The proposal would be summarily rejected for any such incidence.

14. Format and Signing of Bids

a. The Bidder shall provide all the information sought under this RFE. The Authority will

evaluate only those Bids that are received in the required formats and complete in all

respects.

b. The Bid must be properly signed by the authorized signatory (the “Authorized Signatory”)

as detailed below:

By a duly authorized person holding the Power of Attorney, in case Bidder is either

a Limited Company or a Partnership firm or LLP;

By the authorized representative of the Lead Member, in case of consortium.

c. In case of the Bidder being Company incorporated under Indian Companies Act 2013, the

Power of Attorney shall be supported by a Board Resolution in favour of the person vesting

power to the person signing the Bid.

15. Issuance of Clarifications, Corrigendum and Amendment

http://www.cgm.gujarat.gov.in/


a) At any time prior to the Bid Submission Date, GMRDS may at its own initiative or in

response to a clarification requested by a Bidder, amend the provisions of RFE Documents

by issuing Corrigendum (s) / Amendment(s) to the RFE.

b) Any clarifications/corrigendum/addendum shall be uploaded on GMRDS/ CGM website.

Bidders are also advised to regularly check the websites of CGM/GMRDS regarding

posting of Amendments, if any.

c) The Clarification (s)/ Corrigendum (s) / Amendment(s) issued by GMRDS will be binding

on the bidders and it will be assumed that the information contained therein will have been

taken into account by the bidder in its bid.

d) Any Clarification (s)/ Corrigendum (s) / Amendment(s) issued by GMRDS subsequent to

the date of issuance of the RFE document will also be considered an integral part of the

RFE Document.

e) No verbal clarifications and information provided by GMRDS or its employee(s) or its

representative(s) or its consultant(s) shall in any way be binding on GMRDS unless

subsequently confirmed through the issuance of Clarification (s)/ Corrigendum (s) /

Amendment(s).


5. GENERAL TERMS AND CONDITIONS OF THE BIDDING PROCESS

5.1. Right to Accept or Reject Any/All Bids

a) Notwithstanding anything contained in this RFE, GMRDS reserves the right to accept or

reject any Bid and to annul the Bidding Process and reject all Bids, at any time without any

liability or any obligation for such acceptance, rejection or annulment, and without

assigning any reasons therefor. In the event that GMRDS rejects or annuls all the Bids, it

may, in its discretion, invite all Qualified Bidders to submit fresh Bids hereunder.

b) GMRDS reserves the right to reject any Bid if:

at any time, a material misrepresentation is made or uncovered, or

the Bidder does not provide, within the time specified by GMRDS, the supplemental

information sought by GMRDS for evaluation of the Application, or

the bid is conditional

c) If such disqualification/ rejection occurs after the Bids have been opened and the

Successful Bidder gets disqualified/ rejected, then GMRDS reserves the right to take any

such measure as may be deemed fit in the sole discretion of GMRDS, including annulment

of the Bidding Process.

d) In case it is found during the evaluation or at any time before the issue of Work Order or

after its execution and during the period of subsistence thereof, that one or more of the

Qualification Requirements have not been met by the Bidder, or that the Bidder has made

material misrepresentation or has given any materially incorrect or false information the

Bidder shall be disqualified forthwith if not yet appointed as the Agency either by issue of

the Work Order, and if the Agency has already been issued the Work Order, the same

shall, notwithstanding anything to the contrary contained therein or in this RFE, be liable to

be terminated, by a communication in writing by GMRDS to the Bidder, without GMRDS

being liable in any manner whatsoever to the Bidder and without prejudice to any other

right or remedy which GMRDS may have under this RFE document, the Bidding

Documents or under Applicable Laws.

e) GMRDS reserves the right to verify all statements, information and documents submitted

by the Bidder as part of its Proposals. Any such verification or lack of such verification by

GMRDS shall not relieve the Bidder of its obligations or liabilities hereunder nor will it affect

any rights of GMRDS thereunder.

5.2. Right to Annul Bidding Process

a) GMRDS reserves the right to annul the Bidding Process at any point in time and not provide

any explanation to the Bidders.

5.3. Miscellaneous

a) GMRDS, in its sole discretion and without incurring any obligation or liability, reserves the

right, at any time, to;


i. suspend and/ or cancel the Bidding Process and/ or amend and/ or supplement the

Bidding Process or modify the dates or other terms and conditions relating thereto;

ii. consult with any Bidder in order to receive clarification or further information

iii. qualify or not to qualify any Bidder and/ or to consult with any Bidder in order to

receive clarification or further information

iv. retain any information and/ or evidence submitted to GMRDS by, on behalf of, and/

or in relation to any Bidder; and/ or

v. Independently verify, disqualify, reject and/ or accept any and all submissions or

other information and/ or evidence submitted by or on behalf of any Bidder.

b) It shall be deemed that by submitting its Bid, the Bidder agrees and releases GMRDS, its

employees, agents and advisers, irrevocably, unconditionally, fully and finally from any and

all liability for claims, losses, damages, costs, expenses or liabilities in any way related to

or arising from the exercise of any rights and/ or performance of any obligations hereunder

and the Bidding Documents, pursuant hereto, and/ or in connection with the Bidding

Process, to the fullest extent permitted by applicable law, and waives any and all rights

and/ or claims it may have in this respect, whether actual or contingent, whether present

or in future.


6. GENERAL INSTRUCTIONS FOR AGENCIES POST EMPANELMENT

1. Limited Request for proposal (RFP) shall be floated to the empaneled agencies in the

respective categories of empanelment to invite the price bids.

2. Empaneled agencies shall be required to adhere all the terms and conditions mentioned

here in the RFE and as well as RFP for award of work.

3. Cost of RFP Document: - Empaneled agencies taking part in the work tender shall submit

the cost of RFP document for the respective categories (cost of RFP document shall be

mentioned in the RFP document for all the respective categories of empanelment)

participating in by furnishing an Account Payee Demand Draft in favor of “Gujarat Mineral

Research and Development Society, Gujarat” from any scheduled commercial bank or

nationalized bank payable at Gandhinagar. A bid without the cost of RFP document shall

be rejected, as nonresponsive.

4. Bid Security:- The Bid Security shall be furnished by the Agency to participate in the work

tender. The Bid Security shall be 3% of the budget value for the work in subject. The Bid

Security shall be in favor of “Gujarat Mineral Research and Development Society,

Gujarat” payable at Gandhinagar and shall be in the form of Demand Draft/ Bank

Guarantee as per the ANNEXURE-7 from any of the scheduled commercial bank or

nationalized bank having its branch in Gujarat.

5. Performance Security: - The Performance Security shall be furnished by the Successful

Bidder after the award of work. The Performance Security shall be 5% of the contract

value for the work as awarded. The Performance Security shall be in favor of “Gujarat

Mineral Research and Development Society, Gujarat” payable at Gandhinagar and

shall be in the form of Bank Guarantee from any of the scheduled commercial bank or

nationalized bank having its branch in Gujarat.


7. TERMS AND CONDITIONS FOR AGENCIES POST EMPANELMENT

1. Performance Security

The selected Agency will be required to furnish Demand Draft (DD) or Bank Guarantee

(BG) as per the format given in ANNEXURE-14 in favor of Gujarat Mineral Research and

Development Society, Gujarat payable at Gandhinagar for an amount equivalent to five

(5) per cent of the contract value towards Performance Security (inclusive of EMD if EMD

is deposited by way of demand draft) for the satisfactory performance of the contract,

within 15 (fifteen) working days of the written acceptance of the Work Order. GMRDS will

have the right to invoke the performance security without assigning any reasons if

performance of the successful bidder is not found satisfactory by GMRDS.

2. Billing and Payment Terms

Billing and Payment terms shall be detailed in the RFP for respective categories of work.

3. Miscellaneous Information

Amounts payable by GMRDS to the Agency after the work contract shall be subjected to

deduction of applicable taxes, if any.

4. Limitation of Liability

Notwithstanding anything contained in the contract, GMRDS agrees that the Agency will

not be liable to GMRDS, for any losses, claims, damages, liabilities, cost or expenses (“

Losses”) of any nature whatsoever, for an aggregate amount in excess of the fee paid

under the contract for the services provided under the contract, except where such

Losses are finally judicially determined to have arisen primarily from fraud or bad faith of

the Agency. In no event will the Agency, be liable for any consequential (including loss of

profit and loss of data), special, indirect, incidental, punitive, or exemplary loss, damage,

or expense relating to the services provided pursuant to this Contract.

5. Liquidated Damages for delay in completion

The Agency shall be liable to pay GMRDS, as Liquidated Damages, a sum at the rate of

0.5 percent of the total contract value of the work per week of delay between scheduled

and actual time of completion of work or part thereof subject to a ceiling of 5 percent of the

total contract value of the work. GMRDS shall have the right to terminate the services with

the Agency and /or to forfeit the Performance Security and get the remainder of work

completed by any other party at the cost of the Agency.


The Agency shall not in any event be obligated to pay any Liquidated Damages during the

period of contract for which delay is due to the result of any event of Force Majeure

6. Termination of Contract

The contract can be terminated by written notice of 30 days from GMRDS. However,

during the period of contract, all parties will discharge their due obligations.

7. Payment upon Termination:

Upon termination of this Contract, GMRDS will pay remuneration to the Agency for

Services satisfactorily performed prior to the effective date of termination (after offsetting

against these payments any amount that may be due from the Agency to GMRDS)

8. Settlement of Disputes

i. Amicable Settlement: - The Parties shall use their best efforts to settle amicably all

disputes arising out of or in connection with this Contract or the interpretation thereof.

ii. Dispute Settlement: - In case the dispute is not resolved amicably, the matter shall be

settled by the arbitrator under the Arbitration and Conciliation Act, 1996 and its decision

would be final and binding on both the parties. The Arbitration and Conciliation Act,

1996 and the rules made there under and any statutory modification or re-enactments

thereof, shall apply to the arbitration proceedings. The venue of the arbitration shall be

Gandhinagar, Gujarat. Pending the submission of and/or decision on a dispute,

difference or claim or until the arbitral award is published; the Agency shall continue to

perform all its obligations under contract without prejudice of final adjustment in

accordance with such award.

iii. Legal Jurisdiction: - Any legal dispute arising out of the exploration contract shall be

settled at the Court of Law located at Gandhinagar, Gujarat.

iv. Governing Law: - This Contract shall be governed by and construed in accordance with

the laws of India. Neither GMRDS nor the Agency shall have the right to transfer or

assign their responsibilities resulting from this Contract.

9. Forfeiture of EMD

The EMD is liable to be forfeited if:-

i) The selected Agency modifies or withdraws his offer after due date and time for

submission of Price Bid.

ii) The selected Agency increases the prices unilaterally after the opening of Bid


and during the validity period of the Bid.

iii) The selected Agency does not accept the correction of Bid price pursuant to

'Discrepancies and Adjustment of Errors', of Bid Document.

iv) The selected Agency does not commence the work as specified in work order.

v) The selected Agency does not submit the duplicate copy of work order issued

within 7 days from the date of issue as a token of acceptance, unless any other

period has been agreed in writing.

10. Indemnification

The Agency assumes responsibility for and shall indemnify and save harmless the

GMRDS, Gujarat from all liability, claims, costs, expenses, taxes and assessments

including penalties, punitive damages, attorney’s fees and court cost which are, or may be

required with respect to any breach of the Agency’s obligations under the contract, or for

which the Agency has assumed responsibility under the contract, including those imposed

under any contract, local or national laws, or in respect of all salaries, wages or other

compensation of all personnel employed by the Agency in connection with performance of

any work covered by the contract. The Agency shall execute and deliver such other further

instruments and to comply with all the requirements of such laws and regulations as may

be necessary there under to confirm and effectuate the contract and to protect the GMRDS,

Gujarat. The GMRDS, Gujarat shall not be in any way held responsible for any accident or

damages incurred or claims arising there from during discharge of the obligations by the

Agency under this contract.

11. Force Majeure:

a) “Force Majeure” is an event beyond the control of Agency and not involving the Agency’s fault

or negligence and which is not foreseeable. Such events may include, but are not restricted to

acts of GMRDS/Agency either in its sovereign or contractual capacity, wars or revolution,

hostility, acts of public enemy, civil commotion, floods, explosions, epidemics, quarantine

restrictions, strikes, lockouts and freight embargoes or any other event which GMRDS may

deem fit to consider so. The decision about Force Majeure shall rest with GMRDS that shall be

final and binding. Force Majeure clause has to be compulsorily embedded in the order;

b) If there is delay in performance or other failures by the Agency to perform obligations under

contract due to event of a Force Majeure, the Agency shall not be held responsible for such

delays/failures;

c) If a Force Majeure situation arises, the Agency shall promptly notify GMRDS in writing of such

conditions and the cause thereof within fifteen (15) days of occurrence of such event. Unless

otherwise directed by GMRDS in writing, the Agency shall continue to perform its obligations


under the contract as far as reasonable/practical and shall seek all reasonable alternative

means for performance not prevented by the Force Majeure event;

d) If the performance in whole or in part or any obligation under the contract is prevented or

delayed by any reason of Force Majeure for a period of exceeding sixty (60) days, GMRDS

may at its option terminate the contract without any financial repercussion on either side;

e) Any delay or non-performance by either Party hereto caused by the occurrence of any event of

Force Majeure shall not:

i. constitute a default or breach of the contract;

ii. give rise to any claim for damages or additional cost or expense occasioned thereby;

if and to the extent that such delay or non-performance is caused by the occurrence of an event

of Force Majeure.


ANNEXURES

ANNEXURE-1 CHECKLIST

Checklist for documents to be submitted by Bidder for empanelment

Sl. No.

Reference Description

1. Annexure 2 Format for Cover Letter

2. Annexure 3 Format for Summary of Techno-Commercial Proposal

3. Annexure 4 Format for Submissions against Technical Criteria as per Qualifying Requirements

4. Annexure 5 Format for Submissions against Financial Criteria as per Qualifying Requirements

5. Annexure 6 Format of Consent letter for empanelment in more than one category

6. Annexure 8 Format for Board Resolution by the Bidder/Lead Member and Other Member of Bidding Consortium (As applicable)

7. Annexure 9 Format for Power of Attorney for signing of Bid for Bidding Entity/Lead Member/Other Member

8. Annexure 10 Format for Consortium operating Agreement (applicable for Consortium)

9. Annexure 11 Format for Power of Attorney by Other Member authorising signing of the bid by the Lead Member (applicable for Consortium)

10. Annexure 12 Format for Certificate of Total Compliance

11. Annexure 13 Declaration by the Bidder

12. Signed Bid Document

Signed copy of the Bid documents comprising of RFE document, all corrigendum, amendment and clarifications issued from time to time

13. Incorporation certificate

Incorporation certificate of the company/firm to fulfill Eligibility Criteria

14. Blacklisting

Certificate of not being blacklisted by any of the government organisations or PSUs


ANNEXURE-2 FORMAT FOR COVER LETTER

(On letter head of the Bidding Entity)

Proposal Ref. No. and Date:

From: Bidder’s Name and Address:

Authorized Representative

Name: Designation: Tel. Nos: Mobile No.: Fax No.: Email Address:

To,

Director Technical

Gujarat Mineral Research & Development Society (GMRDS)

Petrography and Mineral Chemistry (PMC) Laboratory, PDPU Road, Next to Solar Park, Raisan, Gandhinagar – 382307, Gujarat Phone: +91 97277 06383

Dear Sir,

Sub: Techno-Commercial Proposal for empanelment of agencies for undertaking exploration work in Gujarat

Dear Sir,

We, the undersigned Bidder having read and examined in detail the Proposal requirements for “Empanelment of agencies for undertaking exploration work in Gujarat” hereby submit our response.

Our Techno-Commercial Proposal in response to the Bid Document issued by GMRDS vide reference no. ____________ dated ____________ (Bidder to specify date of issue of Bid Document by GMRDS) and its subsequent corrigendum No (s) ___________ (Bidder to insert corrigendum number issued, if any by GMRDS subsequent to issue of Document) is enclosed.

This Techno-Commercial Proposal is being submitted for the express purpose of qualifying as a Bidder for the above referred Bid Document.

We are herewith enclosing the information with duly signed formats, containing all the information submitted, as desired by you, for your consideration.


We believe that we/our proposed consortium (as applicable) satisfy(s) all the Qualification Requirements as specified in the RFE document and are/is qualified to submit a Bid.

Our offer is valid for 180 days from the date of Bid Submission Date.

Yours sincerely,

Name:

Designation:

Signature & Company’s Round Seal

Dated the --------- day of ------- of 20---


ANNEXURE-3 FORMAT FOR SUMMARY OF TECHNO-COMMERCIAL PROPOSAL

(On letter head of the Bidding Entity/Lead Member of Bidding Consortium)

A. Brief profile of Bidding Entity

Sr.No Particulars Brief Details

1. Brief Profile of the Bidding Entity

2.

Name of the Bidding Entity

1. Contact Details:

Name of the Contact Person

Address for communication

Phone/ Fax/ Email

2. Signature of Authorized Signatory

Round Rubber Seal of the Company

B. Details of documents submitted in Techno-Commercial Proposal

Sr.No Particulars

Reference no./Page no. of required format and

documentary evidence in support of the particulars

1.

Complete set of Bid Document along with clarifications / corrigenda, if any, duly signed/Stamped by the Bidder as token of acceptance and acknowledgement.

2. Incorporation certificate of the company/firm to fulfill Eligibility Criteria

3. Certificate of not being blacklisted by any of the government organisations or PSUs

4. Submission of Technical Criteria as per format prescribed in ANNEXURE-4

5. Submission of Financial Criteria as per format prescribed in ANNEXURE-5

6.

Letter of Consent to participate in desired categories of empanelment as per format prescribed in ANNEXURE-6


7. Board Resolutions for submission of Bid as per format prescribed in ANNEXURE-8

8. Power of Attorney for signing of Bid for Bidding Entity/Lead Member, in the format specified in ANNEXURE-9

9. In case of Bidding Consortium, Memorandum of Understanding as per Format attached in ANNEXURE-10

10.

In case of Bidding Consortium, Power of Attorney by Other Member authorizing signing of the bid by the Lead Member, in the format specified in ANNEXURE-11

11. Certificate of total compliance as per the format provided in ANNEXURE-12

12. Declaration by the Bidder, in the format specified in ANNEXURE-13

Yours sincerely,

Name:

Designation:




ANNEXURE-4 FORMAT FOR SUBMISSIONS AGAINST TECHNICAL CRITERIA AS PER QUALIFICATION REQUIREMENTS


To,

Director Technical



Dear Sir,

Sub: Eligibility towards technical qualification requirements

1. Technical Qualification Criteria as per section 0

*We ------------------------ (Legal name of the Bidding Entity)

OR

*We, the Bidding Consortium, consisting of the following members -------------------, ------------------, and --------------------, confirm that ----------------------- (Legal name of the Member)

(*Strike out whichever is not applicable)

qualify the Technical criteria as per Section 0 with following details:-

a) For meeting requirement Diamond/TC core drilling

Note: The above facts should be duly supported by the copy of the work order and it should be duly counter signed by the authorised signatory and attested by the client concerned

Bidders may add rows in the table as required to establish the requisite experience

Sl. No

Name & Address of Client

Work Order no. & Date

Drilling Quantity Awarded

Completion Time

Quantum of Drilling

Work Executed

Value of Work

Executed

1.

2.

3.

4.

5.


b) For meeting requirement of Drilling Rigs

Detailed List of access to equipment & accessories by the Bidder and which has been proposed to be deployed for GMDRS's work

Exploratory Drill Machine

Sr. No

Equipment (Make / Model/ date & year of

manufacturing)

Mode of Access [owned(mention

year of purchase) /

rented]

Nos.

Drilling Capacity

Type of Application (DTH/Core)

Average Rate of Drilling

(Meters/Hr)

Maximum Drilling Depth

(in Meters)

1

2

3

4

5

6

7

Note: Please enclose the copy of the invoice duly attested by the authorized signatory of the tenderer.


Ancillary Equipment (like dozer, water tankers etc.)

Sr. No Equipment

(Make / Model/ date & year of manufacturing)

Mode of Access [owned(mention

year of purchase) /

rented]

Capacity

1.

2.

3.

4.

5.

Note: Please enclose the copy of the invoice duly attested by the authorized signatory of the tenderer.



c) For meeting the requirement of key personnel/manpower

List of technical personnel

S.No Position Qualification Number of personnel

Experience

1. Senior

Geologist

2. Geologist

3. Surveyor

4. Drilling Head

Note: Please enclose the self-attested CV of the concerned persons. The experience mentioned in the CV should be duly supported by the experience certificate of the concerned organisation.


d) For meeting the requirement of experience with Government and Public Sector Undertakings

Experience of drilling in Government and Public Sector Undertakings

Note: Please enclose copy of the work order of the client and such copies should be duly signed by the authorised signatory of the Agency


S.No Area of drilling Name of Mineral

Name & Address of

Client


Drilling Quantity Awarded

(in meters)

1.

2.

3.

4.

5.

6.


e) For meeting the requirement of experience Geological/Exploration Report preparation

Experience in preparation of Geological Reports (GR)

Note: Please enclose copy of the work order of the client and such copies should be duly signed by the authorised signatory of the Agency


Thanking you,

Yours sincerely,

Name:

Designation:



S.No Name & Address of

Client Name of Mineral


Nos. of GR prepared

1.

2.

3.

4.

5.


ANNEXURE-5 FORMAT FOR SUBMISSIONS AGAINST FINANCIAL CRITERIA AS PER QUALIFYING REQUIREMENTS

(On letter head of the Bidding Entity/ Lead Member of Bidding Consortium)

To,

Director Technical


Petrography and Mineral Chemistry (PMC) Laboratory, PDPU Road, Next to Solar Park, Raisan, Gandhinagar – 382307, Gujarat Phone: +91 97277 06383 Dear Sir,

Sub: Eligibility towards financial qualification requirements

1. Financial Qualification Criteria as per Section 3.2

*We ------------------------ (Legal name of the Bidding Entity)

OR

*We, the Bidding Consortium, consisting of the following members ----------------- and --------------------, confirm that ----------------------- (Legal name of the Lead Member)

(*Strike out whichever is not applicable)

qualify the financial criteria as per Section 0 as per following details:-

1.1 Average Annual Turnover for financial years ______________ is INR _____ Lakh

Sl. No. Financial year Turnover (In INR Lakh)

1

2

3

Average (in figures)

Average (in words)

1.2 And as on the last date of the Financial year _______, the Net Worth is INR _______

Lakh.

2. Experience of Other Member (Applicable only in case where Bidder is a Consortium)


We, the Bidding Consortium, consisting of the following members ----------------- and --------------------, confirm that ----------------------- (Legal name of the Other Member) has financial strength as given below:

2.1 Average Annual Turnover for financial years ______________ is INR _____ Lakh.

Sl. No. Financial year Turnover (In INR Lakh)

1

2

3

Average (in figures)

Average (in words)

Thanking you,

Yours sincerely,

Name:

Designation:



Notes:

1. INR – Indian National Rupee

2. In case of the companies incorporated in countries other than India and only for the purpose

of meeting the Financial qualifications as per Financial Criteria as desired in Section 0, the

Financial year shall mean a 12 month period corresponding to the audited financial

statements as applicable in their respective country.

3. In case there is a mismatch of the information provided in figures with the words, the latter

shall be considered for evaluation purposes.


ANNEXURE-6 FORMAT FOR CONSENT LETTER

(On letter head of the Bidding Entity)

To,

Director Technical



Dear Sir,

Sub: Letter of consent for empanelment in more than one category for undertaking exploration work in Gujarat

Dear Sir,

We, the undersigned Bidder having read and examined in detail the Proposal requirements for “Empanelment of agencies for undertaking exploration work in Gujarat” hereby submit our consent to be empaneled in more than one category.

The Techno-Commercial Proposal consisting of all the documents, letters and supporting documents is being submitted for the express purpose of qualifying as a Bidder in ______ category of empanelment.

However, we, the undersigned Bidder also intends to get empaneled in categories ________ (Insert the categories)

We believe that we/our proposed consortium (as applicable) satisfy(s) all the Qualification Requirements for various categories intended as specified in the RFE document.

Our offer is valid for 180 days from the date of Bid Submission Date.

Yours sincerely,

Name:

Designation:




ANNEXURE-7 FORMAT FOR BANK GUARANTEE/ EARNEST MONEY DEPOSIT (EMD)

(To be executed on the Non-Judicial Stamp Paper of appropriate Value)

(To be prepared in the name of Bidding Entity / Lead Member of Bidding Consortium)

B.G. No._______________

Date__________________

Bank ______________________ (Any Nationalized/Scheduled Bank)

Valid up to ________________________

1. In consideration of Gujarat Mineral Research and Development Society, having its office at

________________, (hereinafter referred to as the “Authority” or “GMRDS”, which

expression shall unless it be repugnant to the subject or context thereof include its,

successors and assigns) having agreed to receive the Bid of ……………………, a

Corporate Entity registered under the ………………( Name of relevant Law/ Act) registered

under the laws of ____________(Name of the Country) and having its registered office at

……………………… (and acting on behalf of its Consortium) (hereinafter referred to as the

“Bidder” which expression shall unless it be repugnant to the subject or context thereof

include its successors and assigns), for “Empanelment of agencies for undertaking

exploration work in Gujarat” in RFE No………… (hereinafter referred to as “the Project”)

dated …………… issued in respect of the Project and other related documents (hereinafter

collectively referred to as “Bidding Documents”).

2. We __________________(indicate the name of the bank ) having its office at __________

(Herein after referred to as the “Bank”) at the request of __________________________

(Bidder) do hereby, irrevocably, unconditionally and without reservation, guarantee the due

and faithful fulfilment and compliance of the terms and conditions of the Bidding Documents

(including the RFE) by the said Bidder and undertake to pay GMRDS an amount not

exceeding INR __ (INR __ Lakhs Only) against any loss or damage caused to or suffered

or would be caused or suffered by GMRDS by reasons of any breach by the said Bidder

of any of the terms or conditions contained in the said Bidding Documents.

3. We _____________________________ (indicate the name of the bank) do hereby

undertake to pay the amounts due and payable under this guarantee without any demur

and without assigning any reason or reference to the Bidder or any other person and

irrespective of whether the claim of GMRDS is disputed by the Bidder or not merely on

demand from GMRDS stating that the amount claimed is due by way of loss or damage

caused to or would be caused to or suffered by the GMRDS by reasons of breach by the

said Bidder of any of the terms or conditions contained in the Bidding Documents or by

reason for the Bidder’s failure to perform the obligations stipulated in the Bidding

Documents. Any such demand made on the bank shall be conclusive as regards the


amount due and payable by the Bank under this guarantee. However, our liability under

this guarantee shall be restricted to an amount not exceeding INR. __ (INR __ Lakhs Only).

4. GMRDS shall be the sole judge to decide as to whether the Bidder is in default of due and

faithful fulfilment and performance of its obligations contained in the Bidding Documents

and the decision of GMRDS that the Bidder is in default as aforesaid shall be final and

binding on us, notwithstanding any differences between GMRDS and the Bidder or any

dispute pending before any Court, Tribunal, Arbitrator or any other authority.

5. We undertake to pay to GMRDS any amount so demanded immediately/forthwith

notwithstanding any dispute or disputes raised by the Bidder in any suit or proceeding

pending before any court or tribunal relating thereto, our liability under this present being

absolute and unequivocal. The payment so made by us under this guarantee shall be a

valid discharge of our liability for payment there under and the Bidder shall have no claim

against us for making such payment.

6. We _______________________________ (indicate the name of the bank) further agree

that the guarantee herein contained shall remain in force until _________________, unless

a demand or claim under this guarantee is made on us within six months from the date of

expiry of guarantee in writing, all your rights under this guarantee shall be forfeited and we

shall be discharged from all liabilities under this guarantee thereafter.

7. The Guarantee is absolute, unconditional and irrevocable, irrespective of the value,

genuineness, validity, regularity or enforceability of the work contract and shall not be

affected by any change in the constitution, insolvency or winding up of GMRDS, the Bidder

or the Bank or any absorption, merger or amalgamation of GMRDS, the Bidder or the Bank

with any other person or any change in the ownership of GMRDS/the Bidder, or any

purported assignment by GMRDS/the Bidder/the Bank.

8. In order to give full effect to this Guarantee, GMRDS shall be entitled to treat the Bank as

the principal debtor. GMRDS shall have the fullest liberty without affecting in any way the

liability of the Bank under this Guarantee from time to time to vary any of the terms and

conditions contained in the said Bidding Documents or the period for fulfilment and

compliance with all or any of the terms and conditions contained in the said Bidding

Documents by the said Bidder or to postpone for any time and from time to time any of the

powers exercisable by it against the said Bidder and either to enforce or forbear from

enforcing any of the terms and conditions contained in the said Bidding Documents or the

securities available to GMRDS, and the Bank shall not be released from its liability under

these presents by any exercise by GMRDS of the liberty with reference to the matters

aforesaid or by reason of time being given to the said Bidder or any other forbearance, act

or omission on the part of GMRDS or any indulgence by GMRDS to the said Bidder or by

any change in the constitution of GMRDS or its absorption, merger or amalgamation with

any other person or by release or variation of any guarantee or security for any of the

obligations of the Bidder or by any failure by GMRDS to pay or perform any of their

obligations, or any waiver of any of such obligations or any other matter or thing whatsoever


which under the law relating to sureties would but for this provision have the effect of

releasing the Bank from its such liability GMRDS.

9. Any notice by way of request, demand or otherwise hereunder shall be sufficiently given

or made if addressed to the Bank and sent by courier or by registered mail to the Bank at

the address set forth herein.

10. All payments under this Guarantee shall be paid free and clear of and without any

deduction on account of any present, future taxes, levies, imposts, duties, charges,

commissions, deductions or withholdings of any nature whatsoever.

11. The courts in Gandhinagar shall have exclusive jurisdiction to decide any dispute arising

under this Guarantee.

12. We undertake to make the payment on receipt of your notice of claim on us addressed to

[name of Bank along with branch address] and delivered at our above branch who shall be

deemed to have been duly authorized to receive the said notice of claim.

13. It shall not be necessary for GMRDS to proceed against the said Bidder before proceeding

against the Bank and the Guarantee herein contained shall be enforceable against the

Bank, notwithstanding any other security which GMRDS may have obtained from the said

Bidder or any other person and which shall, at the time when proceedings are taken against

the Bank hereunder, be outstanding or unrealized.

14. We undertake to renew the Guarantee promptly and before the expiry of the term of the

Guarantee on the same terms and conditions as contained herein.

15. The Bank declares that it has power to issue this Guarantee and discharge the obligations

contemplated herein, the undersigned is duly authorized and has full power to execute this

Guarantee for and on behalf of the Bank.

We _______________________________ (indicate the name of the bank) lastly undertake not to revoke this guarantee during its currency except with the prior consent of the GMRDS in writing.

This Bank Guarantee is payable at par in __________.

Notwithstanding anything contained herein,

1. Our liability under this Bank Guarantee shall not exceed INR _____ (INR ____ Lakhs Only).

2. This Bank Guarantee, in case of EMD, shall be valid up to a period of ____________ from

_____________ i.e. the Bid Due Date.

3. We shall be liable to pay any amount under this Bank Guarantee or part thereof only if we

receive (if you serve upon us) a written claim or demand under this guarantee on or before

___ at _____.


Signatures

Authorized Signatories of Bank

Witnesses:-

1) Signed

2) for Bank


ANNEXURE-8 FORMAT FOR BOARD RESOLUTION BY THE BIDDER/LEAD MEMBER AND OTHER MEMBER OF BIDDING CONSORTIUM

(On letter head of the Bidding Entity/Lead Member and Other Member of Bidding Consortium)

The Board, after discussion, at the duly convened Meeting on _________ [insert date], with the consent of all the Directors present and in compliance of the provisions of the Companies Act, 2013, passed the following Resolution:

RESOLVED THAT pursuant to the provisions of the Companies Act, 2013 and compliance thereof and as permitted under the Memorandum and Articles of Association of the Company, approval of the Board be and is hereby accorded for [forming a consortium with ___________ and participating as the Lead Member/Other member in the consortium with __________and] placing the Bid [through ________ Lead Member] against the tender no ________________ dated _______________, as amended from time to time, issued by Gujarat Mineral Research and Development Society (“GMRDS”) for “Empanelment of agencies for undertaking exploration work in Gujarat” (“Project”).

*[RESOLVED THAT the Board hereby acknowledges the Board Resolution dated ______ passed by the _______________ (Name of the Other Member) for providing the Technical / Financial (Strike out whichever is not applicable) support to the _______________ (Name of the Bidder) to meet the Qualification Requirements as per the provisions of the tender and undertaking to provide technical/ financial support to _________________ (Name of the Bidder) in case it is unable to meet its obligations.]

#[FURTHER RESOLVED THAT the Board hereby acknowledges that the _________________ (Name of the Other Member) is required to provide the technical/financial (Strike out whichever is not applicable)support for the Project so that the consortium is able to meet the qualification requirements as per the provisions of the tender.

FURTHER RESOLVED THAT the _________________ (Name of the Other Member) do provide necessary support to execute the scope of work in the tender and in the event of any default by the Consortium Member(s) such obligation shall be fulfilled by the Entity.

FURTHER RESOLVED THAT _____________shall act as the Lead Member of the Consortium and perform all acts and deeds as may be required to be performed on behalf of the consortium and the Other Member in relation to submission of the bid for the mineral block.

FURTHER RESOLVED THAT ___________, (Name of the Person) [the Lead Member and such person as may be authorized by the Lead Member in this behalf] be and is hereby authorized to take all the steps required to be taken by the Corporate Entity/[Consortium] in this regard, including in particular, signing of the Bid, making changes thereto and submitting amended Bid, all the related documents, certified copy of this Board Resolution or letter, undertakings etc., required to be submitted to GMRDS or such other documents as may be necessary in this regard.]

$[Further Resolved that _________ be and is hereby authorized to sign on behalf of the _________________ (Name of the Other Member), the Consortium Agreement and such other document as may be required to be signed individually by the _________________ (Name of the Other Member).]


Certified True Copy

Notes:

1. This certified true copy should be submitted on the letterhead of the Entity, signed by the Entity Secretary or any of the authorized Directors of the Entity and the rubber stamp for the Entity shall be affixed.

2. The contents of the format should be suitably re-worded indicating the identity of the entity passing the resolution i.e. the Bidder.

3. *Applicable in case of Lead Member of the Bidding Consortium.

4. # paragraphs in square brackets are applicable only if the Bidding Entity is a consortium and the Other Member is providing technical/financial support.

5. $Applicable in case of Other Member in the Bidding Consortium.


ANNEXURE-9 FORMAT FOR POWER OF ATTORNEY FOR SIGNING OF BID FOR BIDDING ENTITY/LEAD MEMBER/OTHER MEMBER

[To be notarized and to be executed on non-judicial stamp paper of appropriate value]

Know all men by these presents, we … (name of the Bidder/Lead Member and address of the registered office) do hereby irrevocably constitute, nominate, appoint and authorize Mr. / Ms (Name), son/daughter/wife of ……………………………… and presently residing at ………………………………….., who is presently employed with us and holding the position of ………………………….., as our true and lawful attorney (hereinafter referred to as the “Attorney”) to do in our name and on our behalf, all such acts, deeds and things as are necessary or required in connection with or incidental to submission of our bid for the “Empanelment of agencies for undertaking exploration work in Gujarat” (“Project”), by Gujarat Mineral Research and Development Society (“GMRDS”) including but not limited to signing and submission of all applications, bids and other documents and writings, participate in bidders’ and other conferences and providing information / responses to GMRDS, representing us in all matters before GMRDS, signing and execution of all undertakings consequent to acceptance of our bid, and generally deal with GMRDS in all matters in connection with or relating to or arising out of our bid for the said Project and/or upon award thereof to us.

And we hereby agree to ratify and confirm and do hereby ratify and confirm all acts, deeds and things done or caused to be done by our said Attorney pursuant to and in exercise of the powers conferred by this Power of Attorney and that all acts, deeds and things done by our said Attorney in exercise of the powers hereby conferred shall and shall always be deemed to have been done by us.

IN WITNESS WHEREOF WE, _________________________ THE ABOVE NAMED PRINCIPAL HAVE EXECUTED THIS POWER OF ATTORNEY ON THIS ……… DAY OF …………., 20..

For …………………………..

(Signature)

(Name, Title and Address)

Witnesses:

1.

2.

Accepted

……………………………

(Signature)

(Name, Title and Address of the Attorney)

Notes:


1. The mode of execution of the Power of Attorney should be in accordance with the

procedure, if any, laid down by the applicable law and the charter documents of the

executant(s) and when it is so required, the same should be under common seal affixed in

accordance with the required procedure.

2. Wherever required, the Bidder should submit for verification the extract of the charter

documents and documents such as a resolution/ power of attorney in favour of the person

executing this Power of Attorney for the delegation of power hereunder on behalf of the

Bidder.

3. Power of Attorney should be executed upon payment of stamp duty of appropriate value,

as applicable in the State, where such Power of Attorney has been executed.


ANNEXURE-10 PROFORMA FOR CONSORTIUM OPERATING AGREEMNT (COA)


(To be executed between Members of the Bidding Consortium)

This Consortium Agreement made and entered into on ________ day of 2018.

BY AND BETWEEN

___________________________ (Name of the Lead Member), a Corporate Entity registered under the laws of __________________________ (Name of the Country) with its Head/Registered Office at __________________________ (Address of the Head/Registered Office) and a place of business in __________________________ (Address of place of business) (hereinafter referred to as “The Lead Member”) and represented by Mr/Mrs/Ms. _____________________________________ (Name of Authorized Signatory) of the FIRST PART.

AND

______________________________ (Name of the Other Member), an Entity registered under the laws of __________________________ (Name of the Country) with its Head/Registered Office at __________________________ (Address of the Head/Registered Office) and a place of business in __________________________ (Address of place of business) (hereinafter referred to as “The Other Member”) and represented by Mr/Mrs/Ms. _____________________________________ (Name of Authorized Signatory) of the SECOND PART.

AND

______________________________ (Name of the Other Member), an Entity registered under the laws of __________________________ (Name of the Country) with its Head/Registered Office at __________________________ (Address of the Head/Registered Office) and a place of business in __________________________ (Address of place of business) (hereinafter referred to as “The Other Member”) and represented by Mr/Mrs/Ms. _____________________________________ (Name of Authorized Signatory) of the THIRD PART.

The Party of the FIRST PART and the Party of the SECOND PART and the Party of the THIRD PART are collectively known as “Parties”.

The Party of the First Part is hereinafter referred to as “The Lead Member” and the Party of the Second Part and the Party of the Third Part as the “Other Member”.

WHEREAS,

A. Gujarat Mineral Research & Development Society, having its registered office at

Petrography and Mineral Chemistry(PMC) Laboratory, PDPU Road, Next to Solar Park,

Raisan, Gandhinagar – 382307, Gujarat, (herein after referred to as the “GMRDS” which

expression shall, unless repugnant to the context or meaning thereof, include its

administrators, successors and assigns) has invited Proposals (the “Proposals”) by its

RFE No. [●] dated [●] (the “RFE”) for qualification and short-listing of bidders for

“Empanelment of agencies for undertaking exploration work in Gujarat” (the “Project”).


B. The Parties are interested in jointly bidding for the Project as members of a Consortium

and in accordance with the terms and conditions of the RFE document and other Bidding

documents in respect of the Project, and

C. It is a necessary condition under the RFE document that the members of the Consortium

shall enter into a Consortium Agreement and furnish a copy thereof with the Bid.

NOW IT IS HEREBY AGREED as follows:

1. Definitions and Interpretations

In this Agreement, the capitalized terms shall, unless the context otherwise requires, have the meaning given thereto under the RFE.

2. Consortium

2.1 The Parties do hereby irrevocably constitute a consortium (the “Consortium”) for the purposes of jointly participating in the Bidding Process for the Project.

2.2 The Parties hereby undertake to participate in the Bidding Process only through this Consortium and not individually and/ or through any other consortium constituted for this Project, either directly or indirectly or through any of their Associates.

3. Covenants

The Parties hereby undertake that in the event the Consortium is declared the Successful Bidder and awarded the Project, all the three members of the Consortium shall enter into work contract with GMRDS for performing all its obligations as the Agency in terms of the RFE for the Project.

4. Role of the Parties

The Parties hereby undertake to perform the roles and responsibilities as described below:

a) Party of the First Part shall be the Lead Member of the Consortium and shall have Board Resolution in its favour from the Other Member for conducting all business for and on behalf of the Consortium during the Bidding Process and until the awarding of work order;

b) In addition to the above, the role of the Party of the First Part shall be as follows: -

(Please provide)

The role of the Party of the Second Part shall be as follows: -

(Please provide)

The role of the Party of the Third Part shall be as follows: -

(Please provide)

5. Joint and Several Liability The Parties do hereby undertake to be jointly and severally responsible for all obligations and liabilities relating to the Project and in accordance with the terms of the RFE.

6. Representation of the Parties

Each Party represents to the other Parties as of the date of this Agreement that:


a) Such Party is duly organized, validly existing and in good standing under the laws of its

incorporation and has all requisite power and authority to enter into this Agreement;

b) The execution, delivery and performance by such Party of this Agreement has been

authorised by all necessary and appropriate corporate or governmental action and a

copy of the extract of the charter documents and board resolution/ power of attorney in

favour of the person executing this Agreement for the delegation of power and authority

to execute this Agreement on behalf of the Consortium Member is annexed to this

Agreement, and will not, to the best of its knowledge:

i. require any consent or approval not already obtained;

ii. violate any Applicable Law presently in effect and having applicability to it;

iii. violate the memorandum and articles of association, by-laws or other applicable

organisational documents thereof;

iv. violate any clearance, permit, concession, grant, license or other governmental

authorisation, approval, judgement, order or decree or any mortgage agreement,

indenture or any other instrument to which such Party is a party or by which such

Party or any of its properties or assets are bound or that is otherwise applicable to

such Party; or

v. create or impose any liens, mortgages, pledges, claims, security interests, charges

or Encumbrances or obligations to create a lien, charge, pledge, security interest,

encumbrances or mortgage in or on the property of such Party, except for

encumbrances that would not, individually or in the aggregate, have a material

adverse effect on the financial condition or prospects or business of such Party so

as to prevent such Party from fulfilling its obligations under this Agreement;

c) this Agreement is the legal and binding obligation of such Party, enforceable in

accordance with its terms against it; and

7. Termination

This Agreement shall be effective from the date hereof and shall continue in full force and effect until the expiry or termination of work contract in case the Project is awarded to the Consortium. However, in case the Consortium is either not pre-qualified for the Project or does not get selected for award of the Project, the Agreement will stand terminated in case the Bidder is not pre-qualified or upon return of the EMD by GMRDS to the Bidder, as the case may be.

8. Miscellaneous

8.1. This Consortium Agreement shall be governed by laws of India.

8.2. The Parties acknowledge and accept that this Agreement shall not be amended by the

Parties without the prior written consent of GMRDS.

IN WITNESS WHEREOF THE PARTIES ABOVE NAMED HAVE EXECUTED AND DELIVERED THIS AGREEMENT AS OF THE DATE FIRST ABOVE WRITTEN.


SIGNED, SEALED AND DELIVERED

For and on behalf of LEAD MEMBER by:

(Signature) (Name) (Designation)

(Address)


For and on behalf of SECOND PART by:


(Address)


For and on behalf of THIRD PART by:


(Address)

In the presence of:

1 2 3

Notes:

1. The mode of the execution of the Consortium Agreement should be in accordance with the

procedure, if any, laid down by the Applicable Law and the charter documents of the

executant(s) and when it is so required, the same should be under company’s round seal

affixed in accordance with the required procedure.

2. Each Consortium Member should attach a copy of the extract of the charter documents

and documents such as resolution / power of attorney in favour of the person executing

this Agreement for the delegation of power and authority to execute this Agreement on

behalf of the Consortium Member.

3. For a Consortium Agreement executed and issued overseas, the document shall be

legalised by the Indian Embassy and notarized in the jurisdiction where the Power of

Attorney/resolution has been executed.


ANNEXURE-11 FORMAT FOR POWER OF ATTORNEY BY OTHER MEMBER AUTHORISING SIGNING OF THE BID BY THE LEAD MEMBER

[To be notarized and to be executed on non-judicial stamp paper of appropriate value] Whereas GMRDS has invited bids for “Empanelment of agencies for undertaking exploration work in Gujarat” (“Project”).

Whereas, ___________, ___________ and _______________ (collectively the “Consortium”) being members of the Consortium are interested in bidding for the Project in accordance with the terms and conditions of the Request for Empanelment and other connected documents in respect of the Project, and Whereas, it is necessary for the members of the Consortium to designate one of them as the Lead Member with all necessary power and authority to do for and on behalf of the Consortium, all acts, deeds and things as may be necessary in connection with the Consortium’s bid for the Project and its execution. NOW, THEREFORE, KNOW ALL MEN BY THESE PRESENTS We, ……………… having our registered office at …………………,and M/s. ……………………, having registered office at …………………, (hereinafter referred to as “Principal”) do hereby irrevocably designate, nominate, constitute, appoint and authorize M/s …………………, having its registered office at ………………………, being one of the members of the Consortium, as the Lead Member and true and lawful attorney of the Consortium (hereinafter referred to as the “Attorney”) and hereby irrevocably authorize the Attorney (with power to sub-delegate) to conduct all business for and on behalf of the Consortium and any one of us during the bidding process and, in the event the Consortium is awarded the contract, during the execution of the Project, and in this regard, to do on our behalf and on behalf of the Consortium, all or any of such acts, deeds or things as are necessary or required or incidental to the submission of its bid for the Project, including but not limited to signing and submission of all applications, bids and other documents and writings, accepting the Work Order, participating in bidders’ and other conferences, responding to queries, submitting information/ documents, signing and executing contracts and undertakings consequent to acceptance of the bid of the Consortium and generally to represent the Consortium in all its dealings with GMRDS, and/ or any other person, in all matters in connection with or relating to or arising out of the Consortium’s bid for the Project and/ or upon award thereof. AND hereby agree to ratify and confirm and do hereby ratify and confirm all acts, deeds and things done or caused to be done by our said Attorney pursuant to and in exercise of the powers conferred by this Power of Attorney and that all acts, deeds and things done by our said Attorney in exercise of the powers hereby conferred shall and shall always be deemed to have been done by us/ Consortium. Capitalized words not defined herein shall have the meaning ascribed to them in the Bidding Documents. IN WITNESS WHEREOF WE THE PRINCIPAL ABOVE NAMED HAVE EXECUTED THIS POWER OF ATTORNEY ON THIS ……………… DAY OF …... 20…


For ……………………... (Signature, Name & Title) (Executant) (To be executed by the Other Member of the Consortium) Witnesses: 1. 2. Notes: 1. The mode of execution of the Power of Attorney should be in accordance with the

procedure, if any, laid down by the applicable law and the charter documents of the

executant(s) and when it is so required, the same should be under common seal affixed in

accordance with the required procedure.

2. Wherever required, the Bidder should submit for verification the extract of the charter

documents and documents such as a resolution/ power of attorney in favour of the person

executing this Power of Attorney for the delegation of power hereunder on behalf of the

Bidder.

3. Power of Attorney should be executed upon payment of stamp duty of appropriate value,

as applicable in the State, where such Power of Attorney has been executed.


ANNEXURE-12 FORMAT FOR CERTIFICATE OF TOTAL COMPLIANCE


Certificate of Total Compliance

To,

Director Technical



Sub: Undertaking of Compliance with the Scope of work, roles & responsibilities and other terms and conditions as mentioned in the Bid Document.

Sir,

1. We__________________unconditionally offer to undertake the works as indicated in the

Notice Inviting Tender and the Bid Document and hereby bind myself / ourselves to execute

the work as per the scope stipulated in the RFE and under the subject-stated above.

2. We have read the conditions of Notice Inviting Tender and RFE Document including any

clarification, addendum or corrigendum issued in reference to this tender attached hereto

and agree irrevocably to abide by such conditions. We agree to execute the work and

achieve the target without any let or demur or hindrance.

3. We have full knowledge and understanding of the Site conditions.

4. We shall comply with all the Applicable Laws and conditions of all the approvals and

clearances and orders granted upon by GMRDS in relation to the exploratory drilling work.

5. We bind myself / ourselves to furnish the required Performance Security, failing which we

shall have no objection to the forfeiture of the earnest money deposited by us with GMRDS

and bear all the liabilities.

6. There is no existing or potential conflict of interest which may affect our ability to perform

our obligations contemplated in the Bid Document.

Yours sincerely,

Name:

Designation:




ANNEXURE-13 DECLARATION BY THE BIDDER

[To be notarized and to be executed on non-judicial stamp paper of appropriate value]

We ------------------------ (The legal name of the Bidding Entity/ Consortium Member)) having Registered office at ----------------------.declare that,

1. We ____________________ (Name of the Bidder), an entity duly incorporated under the

laws of India or ________(foreign country), having its registered office at

___________________ having examined in detail and understood the terms and

conditions stipulated in the aforesaid Documents and subsequent corrigendum, if any,

issued by GMRDS confirm that our Techno-Commercial Proposal is in full conformity with

the Bid Document.

2. We acknowledge that GMRDS will be relying on the information provided in the Techno-

Commercial Proposal and the documents accompanying the Techno-Commercial

Proposal for qualification of the Bidders, and we certify that all information provided in the

Techno-Commercial Proposal are true and correct; nothing has been omitted which

renders such information misleading; and all documents accompanying the Techno-

Commercial Proposal are true copies of their respective originals.

3. We shall make available to GMRDS any additional information it may find necessary or

require to supplement or authenticate our Techno-Commercial Proposal.

4. We acknowledge the right of GMRDS to reject our Techno-Commercial Proposal/Bid

without assigning any reason or otherwise and hereby waive, to the fullest extent permitted

by applicable law, our right to challenge the same on any account whatsoever.

5. We certify that in the last five years, we/ any of the Consortium Members have neither

failed to perform on any contract, as evidenced by imposition of a penalty by an arbitral or

judicial authority or a judicial pronouncement or arbitration award, nor been expelled from

any project or contract by any public authority nor have had any contract terminated by any

public authority for breach on our part.

6. We declare that:

a) We have examined and have no reservations to the RFE document, including any

Corrigendum/ Addendum issued by GMRDS;

b) We do not have any conflict of interest liable to affect the bidding process in any manner

in accordance with the RFE document and have not directly or indirectly or through an

agent engaged or indulged in any corrupt practice, fraudulent practice, coercive

practice, undesirable practice or restrictive practice, in respect of any tender or request

for empanelment issued by or any agreement entered into with GMRDS or any other

public sector enterprise or any government, Central or State; and


c) We hereby certify that we have taken steps to ensure that no person acting for us or on

our behalf has engaged or will engage in any corrupt practice, fraudulent practice,

coercive practice, undesirable practice or restrictive practice.

d) We are not affected by any of the disqualifications stated in this RFE.

7. We understand that GMRDS may cancel the Bidding Process at any time and that GMRDS

is neither bound to accept any Techno-Commercial Proposal/ Bid that you may receive nor

to invite the Bidders to Bid for the Project, without incurring any liability to the Bidders.

8. We believe that we/ our proposed consortium satisfy all the Qualification Requirements as

specified in the RFE document and are qualified to submit a Bid.

9. We declare that we/any member of the consortium, are/ is not another Bidder/ or a member

of a/ any other consortium submitting a Techno-Commercial Proposal/ Bid for

empanelment of agencies for undertaking exploration work in Gujarat

10. We certify that in regard to matters other than security and integrity of the country, we/ any

member of the consortium or any of our Affiliates, Associates or Promoter have not been

convicted by a Court of Law or indicted or adverse orders passed by a regulatory authority

which could cast a doubt on our ability to undertake the Project or which relates to a grave

offence that outrages the moral sense of the community.

11. We further certify that in regard to matters relating to security and integrity of the country,

we/ any member of the consortium or any of our Affiliates, Associates or Promoter have

not been charge-sheeted by any agency of the Government or convicted by a Court of

Law.

12. We undertake that in case due to any change in facts or circumstances during the Bidding

Process, we are attracted by the provisions of disqualification in terms of the provisions of

this Bid Document, we shall intimate GMRDS of the same immediately.

13. The Proposal submitted by us shall be valid for a minimum period of 180 (One Hundred

and Eighty) days from Bid Submission Date or any extension thereof as requested by

GMRDS.

14. We further declare that by submitting this Proposal, we agree to be bound by the terms

and conditions of the RFE document.

15. We certify that we have full knowledge and understanding of the Site conditions.

16. We understand that GMRDS reserves the right in its sole discretion, without any obligation

or liability whatsoever, to accept or reject any or all of the Proposals at any stage of the

Bidding Process without assigning any reasons to us. The undersigned declare that the


statements made and the information provided in the duly completed Application are

complete, true and correct in every detail.

For --------------------- (The legal name of the Bidding Entity/ Consortium member),

(Signature of the Authorized Signatory)

(Name and Designation of the Authorized Signatory)

Authorized Signatory

Company’s Round Seal


Note:

The declaration should be provided by the Bidding Entity and the members of the Bidding Consortium (as applicable) separately.


ANNEXURE-14 FORMAT OF BANK GUARANTEE FOR PERFORMANCE SECURITY


WHEREAS on or about the _______________ day of __________________M/s ________ (Tenderer’s name & address), having its registered office situated at _________(Postal address) (herein after referred to as ‘The Tenderer’) entered into a contract bearing reference no. __________________ dtd. ____________ with ______ Gujarat Mineral Research and

Development Society, having its office at ________________, (hereinafter referred to as “

GMRDS”, which expression shall unless it be repugnant to the subject or context thereof

include its, successors and assigns) for _______________ (details of order) (herein after referred to as ‘The Contract’).

AND WHEREAS under the terms and conditions of the contract the tenderer is required to keep with GMRDS a security deposit of Rs. ________________ (Rupees_______________ only) or submit a Bank Guarantee in lieu of cash deposit for the fulfillment of the terms and conditions of the contract, and whereas the supplier has chosen to submit a Bank Guarantee.

We ________________________ Bank do hereby undertake to pay the amounts due and payable under this Guarantee without any demur, merely on a demand from GMRDS stating that the amount claimed is due by way of loss or damage caused to or that would be caused to or suffered by GMRDS by reason of breach of any of the terms and conditions of the said contract. Any such demand made on the bank shall be conclusive as regards the amount due and payable by the Bank under this Guarantee. The payment will be released within three working days from the date of demand for payment.

We undertake to pay to GMRDS any money so demanded notwithstanding any dispute or disputes raised by the tenderer in any suit or proceeding pending before any court or tribunal relating thereto, our liability under these present being absolute and unequivocal.

The payment so made by us under this guarantees shall be valid discharge of our liability for payment thereunder and the tenderer shall have no claim against us for making such payment.

We ____________________ Bank further agree that the Guarantee herein contained shall remain in full force and effect during the period that would be taken for the performance of the said Agreement and that it shall continue to be enforceable till all the dues of GMRDS under or by virtue of the said Agreement have been fully paid and its claims satisfied or discharged or till GMRDS certifies that the terms and conditions of the said Agreement have been fully and properly carried out by the said tenderer and accordingly discharges this Guarantee. Our Guarantee shall remain in force until and unless a demand or claim under this guarantee is made on us in writing within three months from the expiry of the Guarantee period, we shall be discharged from all liability under this Guarantee thereafter.

We _____________________ Bank, further agree that GMRDS shall have the fullest liberty without our consent and without affecting in any manner our obligations hereunder to vary any of the terms and conditions of the said Agreement or to extent time of performance by the said tenderer from time to time or to postpone for any time or from time to time any of the powers exercisable by GMRDS against the said tenderer and to forbear or enforce any of the terms


and conditions relating to the said Agreement and we shall not be relived from our liability by reason of any such variation, or extension being granted to the said contract or for any forbearance, act or omission on the part of GMRDS or any indulgence by GMRDS to the said Tenderer or by any such matter or thing whatsoever which under the law relating to sureties would but for this provision, have effect of so relieving us. This guarantee will not be discharged due to the change in the constitution of the Bank or the Tenderer.

We____________________ Bank lastly undertakes not to revoke this guarantee during its currency except with the previous consent of GMRDS in writing.

Dated the __________ day of __________ YEAR ________________Bank (Signature with name in Block letters with designation, Attorney as per power of Attorney No._____dt. _____)

Bank’s Common Seal


ANNEXURE-15 CHECKLIST

Checklist for documents to be submitted by empaneled Agency for work proposal

Sl. No.

Reference Description

1. Cost of RFP document

Cost of RFP document in the form of Demand Draft(DD)

2. Annexure 7 Format of Bank Guarantee for Bid Security/EMD

3. Annexure 16 Undertaking for Total Compliance

4. Annexure 17

Price Bid (Online only)

Format provided in Annexure 17 is only for reference purpose

5. Signed Bid Document

Signed copy of the RFP document along with all corrigendum, amendment and clarifications issued


ANNEXURE-16 FORMAT OF UNDERTAKING FOR TOTAL COMPLIANCE


Undertaking for Total Compliance

To,

Director Technical



Sub: Undertaking for total compliance in continuation to the eligibility and declaration made in the RFE document.

Sir,

1. We__________________unconditionally offer to undertake the works as indicated in the Notice Inviting Tender, RFE and RFP Document and hereby bind myself / ourselves to execute the work as per the scope stipulated in the RFP and under the subject-stated above.

2. We have read the conditions of Notice Inviting Tender, RFE and RFP Document including any clarification, addendum or corrigendum issued in reference to RFP and RFE and agree irrevocably to abide by such conditions. We agree to execute the work and achieve the target without any let or demur or hindrance.

3. We continue to be eligible as per different eligibility and qualifying criteria mentioned in the RFE document for respective categories of empanelment.

4. We have full knowledge and understanding of the Site conditions.

5. We shall comply with all the Applicable Laws and conditions of all the approvals and clearances and orders granted upon by GMRDS in relation to the exploratory drilling work and other activities as stated in the scope of work in the RFP.

6. We bind myself / ourselves to furnish the required Performance Security, failing which we shall have no objection to the forfeiture of the earnest money deposited by us with GMRDS and bear all the liabilities.

7. There is no existing or potential conflict of interest which may affect our ability to perform our obligations contemplated in the Bid Document.

Yours sincerely,

Name:

Designation:




ANNEXURE-17 FORMAT FOR PRICE BID

FORMAT FOR PRICE BID TO BE SUBMITTED ONLINE

(This is indicative format for Bidder’s reference only. The PRICE BID SHOULD BE SUBMITTED ONLINE ONLY at designated places through www.nprocure.com

Price Bid should not be submitted in hard copy and or placed with proposal for empanelment. Prices submitted in hard copy and or placed with the empanelment proposal shall result in outright rejection of bid

Particulars Quoted Price in

INR (figures)

Quoted Price in INR

(words)

Total Cost for undertaking the

exploration activities

GST, as applicable

Total

Notes:

The above quoted rates represents remuneration of Bidder’s staff, Travel expense,

expense towards dime, hotel stay, office rents ,conveyance and any other expense

to be incurred for executing Terms of Reference.

The above quoted rates represent the net amounts payable exclusive of Goods

and Service Tax, but inclusive all other applicable taxes/statutory levies and

Service Charges etc. and no other amounts, save and except as above shall be

payable by Authority. GST shall be payable over and above the quoted rates at the

rate applicable at the time of invoicing.

Each Bidder must quote his rates after through reading of this RFP document and Estimates of his cost thorough detailed due diligence of the site, statutory laws/regulations. Authority reserves right to seek any clarifications regarding price quoted from bidders before any decisions.

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