request for information - pr1ma bim pr1ma 01 14... · building information ... hereinafter so as to...

Building Information Modelling (BIM) Implementation Project RFI

PRIVATE & CONFIDENTIAL

This document is the property of Perbadanan PR1MA Malaysia Building Information Modeling (BIM) Implementation Project 2013. All Rights Reserve 6 Feb 2014

REQUEST FOR INFORMATION

Building Information Modelling (BIM) Implementation Project

For PR1MA

PR1MA/RFI/01/14


PRIVATE & CONFIDENTIAL of 32

This document is the property of Perbadanan PR1MA Malaysia Building Information Modelling (BIM) Implementation Project 2014. All Rights Reserve 6 Feb 2014

About This Material

The purpose of this document is to provide the intended reader with the relevant information as disclosed

hereinafter so as to enable the invitee to submit the required detailed information and/or proposal relating to

the aforementioned to Perbadanan PR1MA Malaysia. (“PR1MA” or “the Corporation”).

This document belongs to PR1MA and is distributed for the intended reader’s use only. It is to be treated as

confidential. It is not to be distributed to any third party without PR1MA’s prior written approval.

(The remainder of this page is intentionally left blank)




Table of Contents 1. Introduction ..................................................................................................... 4

1.1 Background .................................................................................................................. 4 1.2 Purpose of Document ................................................................................................... 4 1.3 Industrialised House Technologies ................................................................................. 4 1.4 Building Information Modelling ...................................................................................... 5 1.5 Adoption of BIM by AEC External Consultants ................................................................. 6 1.6 BIM Performance by Individual and Organisation ............................................................ 7

2. Scope of Services ............................................................................................. 8

2.1 Software ...................................................................................................................... 8 2.2 Training ....................................................................................................................... 9 2.3 Technical Support ....................................................................................................... 10 2.4 Evaluation and Certification ......................................................................................... 11 2.5 Hardware ................................................................................................................... 15 2.6 Implementation .......................................................................................................... 16 2.7 Value Added Propositions ............................................................................................ 16

3. Commercial Proposal ..................................................................................... 17

4. Selection Criteria ........................................................................................... 18

5. Non-Disclosure Agreement ............................................................................ 19

6. Submission Details ......................................................................................... 20

6.1 Submission Requirements ........................................................................................... 20 6.2 Submission Deadline ................................................................................................... 20 6.3 Submission Delivery .................................................................................................... 21 6.4 Submission Questions and Clarifications ....................................................................... 21

7. RFI Process .................................................................................................... 21

8. Glossary of Terms .......................................................................................... 23

9. Appendices ..................................................................................................... 24

9.1 Appendix 1: Particulars of Vendor ............................................................................... 24 9.2 Appendix 2: Estimated Costing .................................................................................... 27 9.3 Appendix 3: Non-Disclosure Agreement ....................................................................... 28




1. Introduction

1.1 Background

PERBADAAN PR1MA MALAYSIA (hereinafter referred to as PR1MA) was established under the

Perumahan Rakyat 1Malaysia Act 2012 to provide a holistic and comprehensive programme to

develop, manage and maintain PR1MA townships built to offer its residents a quality of life conductive

for promoting vibrant and active communities.

PR1MA aims to provide mass quality affordable housing to middle income earners (monthly household

income between RM2,500 and RM7,500) throughout Malaysia. PR1MA’s mandate by the government

is to deliver 500,000 homes within the span of 5 years, beginning 2013.

PR1MA needs to explore efficient forms of building technologies that can ensure quality of project

delivery during the project development and construction process within the stipulated time frame.

Such technologies under consideration are Industrialized House Technologies (IHT) and Building

Information Modelling (BIM).

1.2 Purpose of Document

The aim of this Request for Information (RFI) document is to request from Solution Providers

proposals and information on BIM Implementations and Support for PR1MA and the Architectural,

Engineering and Construction (AEC) External Consultants appointed by PR1MA.

The Solution Provider is to play a critical role in assisting appointed AEC Consultants in building up

BIM capabilities and capacities in order to reach PR1MA BIM standards.

1.3 Industrialised House Technologies

IHT is an industrialised method of off-site construction of modular houses. A modular house consist

of multiple prefabricated framed sections called modules. The modules are six sided boxes

constructed in a remote facility, then delivered to their intended site of use. Using a crane, the

modules are set onto the building's foundation and joined together to make a single building. The

modules can be placed side-by-side, end-to-end, or stacked, allowing a wide variety of configurations

and styles in the building layout.




The advantages of IHT includes economical in construction, speed of construction and low building

materials wastage.

Through this technology, PR1MA aims to achieve high quality prefabricated modular houses with 90%

off-site manufacturing and 10% on-site construction target.

1.4 Building Information Modelling

In order to deliver with good quality and enhanced work efficiency within PR1MA AEC Ecosystem,

PR1MA is looking into an emerging integrated project delivery (IPD) process and method called

Building Information Modelling (BIM). It involves the strategic implementation of both software

technology and collaborative process / workflows.

BIM has proactively and successfully improved the delivery of a number of ongoing capital projects—

from uncovering and mitigating errors and omissions, predicting building performance during design

stage, introducing better design solutions, enhancing tenant and contractor communications, and

optimizing budget and schedule options.

The objectives of implementing BIM to PR1MA projects includes:

i. To create digital models containing accurate geometry and associated data typically used for

construction documentation, renderings, fabrications and quantity take offs.

ii. To Improve building design: the development of drawings documentations are time

consuming and costly. BIM helps integrate the full documentation of the project as it will be

constructed, making changes more efficient and minimizing omissions.

iii. Information integration and workflow: Transparent digital formatting of the information so

that it’s sharable and updateable. Optimization of the information management process and

coordination between design, engineering and systems providers enabling effective

resolutions during design process.

iv. Building performance and sustainability: Engineers can evaluate a building’s carbon footprint

and consider the impact of green technologies compared to the resource demands of the

facility, including; climate, solar and wind effects.

v. Accurate cost estimates: quantities take off allows for better decision-making and budgeting

up-front through more accurate assessments of systems, estimated operational costs.




vi. Compliance: As the building is designed, it can be checked to ensure that the structure

conforms to any code requirements and make changes to correct problems while they can

still be corrected inexpensively.

vii. Better maintenance: BIM helps provide scenarios and schedules for maintenance so that

optimal performance can be maintained and that new systems can be evaluated in the future.

1.5 Adoption of BIM by AEC External Consultants

BIM is a collaborative process used by architectural, engineering and construction (AEC) industries.

Through collaboration and the use of BIM technology, a more integrated, interactive approach to

building design, construction and operation is emerging.

In order to achieve widespread usage of BIM, the AEC Industry requires a high level of expertise and

knowledge in the use of BIM software tools. It is fundamental that all AEC External Consultants

appointed by PR1MA are able to apply BIM to the whole cycle of construction projects to achieve the

benefits aforementioned.

External Consultants within the AEC Industries appointed by PR1MA includes Architects, Civil

Structural Engineers, Mechanical Engineers, Electrical Engineers, Project Managers, Surveyors and

other related professions.

The current BIM knowledge levels of professionals employed within the AEC Industry can be

considered to be placed into one of the three following groups:-

Group A - Without BIM knowledge

The individual has:

i. no BIM knowledge & skill;

ii. not implemented BIM in practice, but is willing to implement it in the future;

iii. used conventional method of drawings, documentation and (or) scheduling;

iv. experienced in solution applications on 2D Drafting & 3D Visualisation;

v. no experience in using PR1MA BIM standards & PR1MA BIM template.




Group B - With Basic BIM knowledge

The individual has:

i. assisted in BIM planning and information sharing with other AEC teams;

ii. had moderate success in implemented BIM in most aspect of the BIM project cycle from

design, submissions, documentation, scheduling;

iii. has limitations complying to BIM standards or BIM templates;

iv. had some usage of BIM Level of Development (LOD) 100 & 200;

v. experienced in solution applications on 2D Drafting, 3D Visualisation & 3D BIM;

vi. no experience in using PR1MA BIM standards & PR1MA BIM template.

Group C - With Advanced BIM knowledge

The individual has:

i. had successfully implemented BIM in most aspect of the BIM project cycle from design,

budget, communication, documentation, scheduling, maintenance;

ii. has integrated BIM planning and developed BIM protocol into standard operating

Procedures;

iii. applied BIM standards, template and LOD to its projects;

iv. successfully implemented BIM tools on all projects;

v. experienced in solution application: 2D Drafting, 3D Visualisation, 3D BIM & 4D BIM;

vi. no experience in using PR1MA BIM standards & PR1MA BIM template.

1.6 BIM Performance by Individual and Organisation

The goal of BIM implementations by teams of individual professionals (be it BIM Manager, BIM

Coordinator, BIM Modeller, BIM Technician and other BIM related professionals) within AEC

organizations are to achieve increase in productivity. These implementations needs to be measured,

compared against available industry benchmarks and independently certified in accordance the

individual’s competency level. The level of the contributing individuals’ BIM competencies together

with the organisation’s BIM capability, maturity levels and the organisation’s past performances

determines the overall organisational BIM competency level.




2. Scope of Services

The Solution Providers are required to provide written proposal for the Mandatory items as listed

below. The Solution Provider may or may not choose to provide a proposal for the Optional items.

However, comprehensive proposal is encouraged.

Each Proposal should include a section devoted to describing how the Proposer intends to perform

the Scope of Services for the followings:

PR1MA Internal

Team

AEC External

Consultants

Mandatory Services

√

X

√

√

√

√

√

√

2.1 Software

2.2 Training

2.3 Technical Support

2.4 Evaluation and Certification

Optional Services

√

X

√

√

2.5 Hardware

2.6 Implementation

√ = Proposal Required X = Proposal Not Required

2.1 Software

2.1.1 The Solution Provider is required to propose a full solution package for Architect, Civil &

Structural Engineer, Mechanical and Electrical Engineer, Project Manager and Quantity

Surveyor.

2.1.2 The proposed solutions has to be BIM capable which is fully functional and compatible with

other main BIM solutions.

2.1.3 The software platforms must comply with current industry interoperability standards and be

usable in the most current version of Industry Foundation Classes (IFC) file format

2.1.5 The Proposal is to include a Customizable Cost Plan for the recommended BIM Software

License(s) / BIM Tools based on the following examples:




A. Standalone License per seat, with or without subscription; or

B. Network License per user, with or without subscription.

2.1.6 Software package should come with a trial period of minimum of 90 days.

2.1.7 The Solution Provider should consider Contractual Flexibility such as allowing for annual usage

alignment based on business needs.

2.2 Training

2.2.1 The Solution Provider is to devise BIM Training Programmes suited to the intended AEC

consultant Group with an outline of training course description, structure, duration and course

content.

2.2.2 The purpose of training is to ensure the AEC External Consultants are aware of the current

best industry practice and are fully capable in handling the project using BIM.

2.2.3 The training can be categorized into three level which are; basic essential, intermediate,

advanced.

2.2.4 The proposal should take into consideration the Customization of Training Course to meet

specific requirements by different industry professions.

2.2.5 The Solution Providers are to provide a training syllabus for each of the AEC professionals

Groups defined in Section 1.5.

i. Group A - Without BIM knowledge

ii. Group B - With Basic BIM knowledge

iii. Group C - With Advanced BIM knowledge

2.2.6 The training syllabus should include the brief on PR1MA BIM standards and on how to use

the PR1MA BIM templates and BIM library, which will be shared only with the selected solution

providers.

2.2.7 The proposal is to indicate course delivery methods not limited to in-house workshops, hosted

on-line web based training, training videos, readings, practical exercises.

2.2.8 The training must comply with the level of current industry interoperability standards and be

usable in a collaborative environment.




2.2.9 The PR1MA BIM Startup Kit, BIM template, BIM Libraries and PR1MA Documentation

Standards is to be issued to the appointed AEC External Consultants and used co-currently

during software training.

2.2.10 All training course materials is to include Software manuals as standard. The Solution Provider

is to specify any other training course materials available.

2.2.11 The proposal is to include qualifications details and experience levels of any certified trainers

/ instructors.

2.2.12 The proposal is to detail any Post-training support and resources that are available once

training is completed.

2.3 Technical Support

2.3.1 The Solution Provider is to outline the technical support provided within the proposed Annual

Support Contract for PR1MA and the AEC External Consultants.

2.3.2 The proposal requires a Long-Term Support Plan of minimum 3 years, to include BIM Software

updates and notifications.

2.3.3 The Proposal is to advise on the means of communication and times of day when technical

support is available as part of the overall technical support service.

I. By phone;

II. By Email;

III. Online;

IV. Request on Site




2.4 Evaluation and Certification

2.4.1 The evaluation process of PR1MA appointed AEC External Consultants consists of 2 stages,

Stage 1 Individual and Stage 2 Organisational.

2.4.2 Stage 1 - Individual BIM Competency Assessment and certification

An Individual’s BIM competency is a combination of his/her level of skills, abilities, knowledge

and experiences. The individual’s BIM Core competencies is dependent on the individual’s

professional role and it can generally be separated into the following criteria:-

2.4.2.1 The Solution Provider will be responsible to devise evaluation methods and scoring system

for Stage 1 Individual BIM Competency Assessment.

2.4.2.2 PR1MA jointly with the solution provider will be responsible to carry out Stage 1 Individual

Competency Assessments of the contributing BIM individuals of the appointed AEC

External Consultant.

INDIVIDUAL

BIM COMPENTENCY

LEVEL

Implementation

Operational

Technical

Functional




2.4.2.3 PR1MA will be responsible to provide certification of the contributing BIM individuals of the

appointed AEC External Consultant based on assessment results.

2.4.2.4 The individuals are to be assessed includes: BIM Manager, BIM Coordinator, BIM Modeller,

BIM Technician and other BIM related professionals.

2.4.2.5 The solution provider is to define within the proposal the method of assessment, delivery

of assessment and the frequency for the assessment.

2.4.2.6 The individual BIM competency assessment is to be in a single assessment format,

designed to suit the whole spectrum of BIM related professionals to include but not limited

to the criteria set out in Section 2.4.2:-

I. Implementation Competency – The ability to manage BIM Library, implementation

of BIM Standards and LOD. The ability to develop protocols specific to generating

and maintaining models & component Library.

II. Functional Competency – The ability to manage / coordinate project workflow within

team environment. The ability to use model based BIM for wide collaboration.

III. Operation Competency – The hands on abilities of delivering aspects of a project

including: Conceptualize, Plan, Design, Analyse, Simulate, Quantify & Scheduling.

The ability to use BIM to conduct model-based simulations.

IV. Technical Competency – The abilities to generate project deliverables in relation to

profession discipline. The abilities to use BIM Software to generate accurate, error-

free models in terms of BIM Modelling, 2D Drafting and Annotation and Overall

Model Management.




2.4.3 Stage 2 - Organisational BIM Competency Assessment and certification

An organisation’s BIM competency is a combination of its BIM capabilities, its BIM maturity

and its past BIM performance.

2.4.3.1 The Solution providers will be responsible to propose Stage 2 evaluation methods and

certification programmes which are suitable for PR1MA.

2.4.3.2 PR1MA will be responsible to carry out Stage 2 Organisation Competency Assessments of

the appointed AEC External Consultant.

2.4.3.3 The stage 2 Organisational BIM Competency assessment is to be conducted with the

following considerations as set out in Section 2.4.3:-

I. BIM capabilities based on the aggregated results of All Stage 1 assessments;

II. BIM Technology adoption;

ORGANISATIONAL BIM

COMPETENCY LEVEL

BIM CAPABILITIES

3rd Stage Network based

Integration

2nd Stage Modelling based

Collaboration

1st Stage Object based Modelling

INDIVIDUAL

AGGREGATE

COMPETENCY

BIM MATURITY

TECHNOLOGY

Software

Hardware

Network

BIM POLICY

Standards

Protocols

Training

PROCESS

Infrastructure

Product & Services

Human Resources

PAST PERFORMANCE




III. BIM Policy & BIM Process;

IV. Company’s past BIM performance

2.4.3.4 Together with the results of all the Stage 1 Assessments of the contributing individuals of

an AEC External Consultant, PR1MA will evaluate the company’s overall ability of

undertaking PR1MA projects. AEC External Consultants deemed capable in BIM is to be

certified by PR1MA.

2.4.3.5 The scope of responsibilities of the BIM Evaluation and Certification are as follow:-

PR1MA

SOLUTION

PROVIDER

Devise the Individual

Evaluation Method

X

√

Devise the

Organisational

Evaluation Method

X

√

Assessment of

Individual (Stage 1)

O

O

Assessment of

Organisation (Stage 2)

√

X

Certification of

Individual

√

X

Certification of

Organisation

√

X

X = Non Responsible √ = Responsible O = Joint Responsible




2.5 Hardware

2.5.1 The proposed hardware must be BIM compatible and to be used by three level of users; heavy

user, intermediate user and light user. The proposer also must specify hardware which can

cope and handle all tasks assigned to each of these users:

Heavy user Intermediate user Light user

E.g.: BIM Coordinator, BIM

Modeller

E.g.: BIM Manager E.g.: BIM Document

Technician

Task:

i. BIM Modelling for specific

design discipline.

ii. Ensure construction

documents accuracy based

on BIM Modelling discipline.

iii. Prepare own discipline model

and/or content for BIM

Coordination Meetings.

iv. Ability to export DWF and

other formats for

collaboration internally and

externally.

v. Leveraging BIM software and

tools as a methodology to

coordinate design

documentation.

vi. Content creation: Families

such as parametric, formula,

nested and type catalogs.

vii. Ability to render quality 3D

Visuals.

Task:

i. Create initial Project

setup with workflow

documents.

ii. Initiate Model for each

project and prepare for

production team.

iii. Daily model

management

administration and

maintenance,

iv. Provide BIM

Architecture, Structure

and MEP desktop

support.

v. Work with all disciplines

vendors on content

download and update

Task:

i. Perform Modelling and

Documentation updates

ii. Ability to print drawings

from BIM Model

iii. Ability to export DWG

and other file formats

from BIM Model

2.5.2 Full specifications of hardware systems are required to be specified with costs indicated per

unit, brand and other relevant details.

2.5.3 The Solution Provider should consider to work with BIM compatible hardware provider for

hardware purchasing agreement whereby recommended products will be made available at

special discounted rate to PR1MA, its subsidiaries and AEG External Consultants (with

recommendation letter from PR1MA).

2.5.4 The Solution Provider’s proposal is to include an outline IT Maintenance Support Plan.




2.6 Implementation

2.6.1 BIM Adoption Programme

The intention of formalising a BIM Adoption Programme is to provide an organised and

structured guidance to the appointed AEC External Consultants (Group A & Group B as

essential) as a quick start guide in BIM Implementation. The Programme is to be implemented

by the Solution Provider as an optional service in conjunction to the software training provided

by Solution Providers.

2.6.2 The Solution Provider is required to assign technical expertise both off-site and on-site (if

required) to handhold the AEC External Consultants on BIM adoption process

2.6.3 Please provide different level of implementation support based on your knowledge of what

will be required by the different Groups defined in Section 1.5. Please provide total number

of hours recommended with detailed plan and agenda.

2.6.4 All appointed AEC External Consultant are required to adopt PR1MA’s BIM Standards, and be

able to use PR1MA’s BIM template and BIM Library.

2.7 Value Added Propositions

2.7.1 The Solution Providers are welcomed to offer value added proposition (VAP) as part of main

proposal.

2.7.2 The VAP shall not incur any additional cost to PR1MA and will be taken into consideration in

overall proposal.

2.7.3 The VAP must contribute directly to PR1MA operation, mission and long term objectives.

2.7.4 The VAP is not a mandatory requirement, however, if proposed, will be part of committed

deliverables for the Service Provider.




3. Commercial Proposal

3.1 Solution Providers must provide pricing for all proposed components; software, hardware,

services (training, implementation).

3.2 Pricing Guidelines

3.2.1 Solution Providers are to propose the most cost effective pricing model which is applicable to

PR1MA and the AEC External Consultants.

3.2.2 Enterprise License Agreement

Solution Providers should consider Enterprise License Agreement (ELA). The ELA provides

access to all of the BIM software products (e.g. BIM capable modelling software, analysis

software, etc.). The ELA shall reflect either highly discounted pricing or a tiered pricing

approach for its product licenses.

3.2.3 Tiered Pricing Model

The purpose of tiered pricing approach is to obtain rates based on assumption that the

Solution Provider would be willing to offer greater discounts as the number of orders placed

under the resultant agreement grew during the term of the agreement. When PR1MA, its

subsidiaries and AEC External Consultants meet or exceed specified transaction based

purchase volumes, tier price shall apply to their order. Tier pricing are accumulative across

multiple orders (combination of orders by PR1MA, its subsidiaries and PR1MA AEC External

Consultants) over time. The applicable discount percentage will be automatically applied on

the customer quote.

Tiered pricing model should be adopted not just for software but also for Training, Technical

Support, Evaluation and Certification, Hardware and Implementation.

3.2.4 ELA, special discount and/or tiered pricing is exclusively available to PR1MA, its subsidiaries

and PR1MA AEC External Consultants) with recommendation letter from PR1MA. PR1MA aims

to use the special purchasing agreements to minimize the cost of implementing BIM.




4. Selection Criteria

4.1 Shortlisting for RFQ/Tender

4.1.1 Based on this RFI submission, PR1MA will shortlist the Solution Providers to be invited for the

RFQ/Tender process.

4.1.2 The shortlisting will be based on the evaluations of the following (but not limited to) criteria:

i. Technical proposal that meets PR1MA’s requirements

ii. Experience of similar engagements

iii. Proven ability to deliver

iv. Training methods that meet PR1MA’s objectives

v. Costs

vi. Staff and Resources assigned

vii. Responsiveness to RFI

4.2 Interviews

4.2.1 The Solution Providers may be called for discussion/clarification on their proposal.

4.2.2 The Solution Provider may be requested for interviews and to conduct sample overview

demonstration such as mock training sessions on selected BIM subject.




5. Non-Disclosure Agreement

5.1 Solution Provider and its affiliate(s) must acknowledge and agree to protect classified information

for all design and documentation of these processes/systems.

5.2 Solution Provider and its affiliate(s) must acknowledge and agree that all processes/designs and

documentations prepared for this RFI exercise belongs to PR1MA.

5.3 All documents related to this RFI exercise is confidential and should not be disclosed to any other

parties for any purpose other than this RFI exercise.

5.4 All Solution Providers must sign a Non-Disclosure Agreement (NDA) in Appendix 3 and submit

it together with the proposal.




6. Submission Details

6.1 Submission Requirements

The Solution Provider responding to the RFI must include the following information.

i. Company Profile, company’s experience in similar engagements, including clients’ reference

details), as per Appendix 1: Particulars of Vendor (Sec. 9.1)

ii. List of individuals comprising the team with specific roles to carry out the proposed works.

iii. Provide written proposals for each of the mandatory and selected optional services as listed in

Section 2. Scope of Services. The organization should provide a brief narrative description

of the project that the RFI cover

iv. A detailed listing of all fees and costs for each of the mandatory and selected optional services

as listed in Section 2. Scope of Services, refer to Appendix 2: Estimated costing.

v. Signed Non-Disclosure Agreement (“NDA”), as per Appendix 3 (Sec. 9.3).

vi. Letter of Interest together with the name, address and contact telephone number of your

company.

vii. Authorisation Letter to resell & support from the Solution Principal(s)

viii. Other Information

6.2 Submission Deadline

Responds to this RFI must be submitted on paper and delivered to our office no later than 17th of

April, 2014 at 2.00pm.




6.3 Submission Delivery

a. The proposal must be submitted in:

2 printed copies

One (1) Softcopy (in Thumb drive) and Estimated Costing (Microsoft Excel

format)

The delivery address to be used for all submissions is:

Purchasing and Administration Department

Perbadanan PR1MA Malaysia

Level 7, Blok F, Oasis Square,

No. 2, Jalan PJU 1A/7A, Ara Damansara,

47301 Petaling Jaya,

Selangor.

Attn: Mohd Hafiz Abu Samah

Assistant Vice President, Purchasing & Administration

6.4 Submission Questions and Clarifications

You may contact the following persons if you have any questions or require clarification on any

topics covered in this Request for Information. Emails need to be sent before 12 noon, 28th of

March 2014. Please keep both PR1MA personnel in all your communications.

Mr. K.C HO Ms. Wong Siaw Cheng

Email: [email protected] Email: [email protected]

7. RFI Process

During the RFI process all communications and questions should be initially addressed via email.

The enquiries shall be responded by PR1MA key contacts. All communications between PR1MA and

Solution Providers shall be confidential. Shortlisted Solution Providers will be invited to RFP/RFQ in

the next phase.

mailto:[email protected]

mailto:[email protected]




In preparing the response, the Solution Provider must be concise and supply all the requested

information according to the Submission Requirements as per Section 6.1.

Once the responses have been received, PR1MA may request the Solution Provider to make a 1 to

2 hours on-site presentation of their company business consulting capabilities, solution’s functional

and technical capabilities. This presentation is informational only, for the purpose of determining

feasible solutions and recommendations that could be included in the future procurement. The

invitation does not indicate that PR1MA is engaged in a pre-selection process for an implementation

vendor.




8. Glossary of Terms

i. PR1MA – PR1MA CORPORATION MALAYSIA

ii. IHT - Industrialised house technology that uses mass manufacturing methods of prefabricated

modular houses off site in-advance, and erected and installed on-site.

iii. BIM - Building Information Modelling is an integrated project development process and delivery

method used within the AEC industries.

iv. IDP – Integrated Project Delivery (IPD) is a project delivery approach that integrates people,

systems, business structures and practices into a process that collaboratively harnesses the

talents and insights of all participants to reduce waste and optimize efficiency through all phases

of design, fabrication and construction.

v. AEC External Consultants – External Consultants within the AEC Industries appointed by PR1MA

such as Architects, Civil & Structural Engineers, Mechanical Engineers, Electrical Engineers,

Project Managers and Quantity Surveyors.

vi. Solution Providers – e.g. BIM solutions software developers, Authorised Distributors, Authorised

Reseller, Authorised Solution / Business Partners.

vii. LOD – Level of Development specifying and articulates the different levels of content clarity and

reliability of the model elements within the BIM model at various stages of the design and

documentation process.




9. Appendices

9.1 Appendix 1: Particulars of Vendor

i. Name, title and address of the representative preparing the response:

Company

Address

(If local or regional address, to

indicate if full fledge office, local

rep office or agent-run office)

Officer–in-charge

Position title

Contact details

Telephone number

Fax number

Email address

Mobile No

Web page

ii. Information of your Company:

Company Profile and System Implementer Profile (if applicable)

a) Company Background

i) Years of business in this Region and Malaysia

ii) Past 3 years Group Financial Performance Result (revenue/profits)

iii) Multi-national / Local / Partnership

iv) Public Listed Company (Y / N)

[Insert response here]




b) Company Size

i) Total Staff Strength

ii) Regional Offices / Presence

iii) No. of Certified and Experienced Business and Functional Consultants


c) Quality Management, holding any ISO / Quality Certification


iii. Your Company’s experience:

Vendor’s Experience

a) Number of BIM implemented for Properties Developer and other industries.

i) in Malaysia

ii) in Asia-Pacific Region


b) Properties Developer Implementation Reference Sites (Local / Overseas). Indicate the following information for each reference site:

No.

Company Name Implementation Year Implementation

Scope

1. .

.

.





c) Typical Project Timeline for implementation for BIM Systems


d) Consulting services offered


e) Implementation methodology


e) Post Implementation Support

i) Support by prime contractor or outsourced ii) Domestic support facilities

iii) Please provide details of how the product is supported across multiple sites iv) What levels of support is available, definition of each level and what are the

hours of operation and response times?

v) Does support include product updates, as well as bug fixes at no extra charge? vi) What is the helpdesk escalation procedure?





9.2 Appendix 2: Estimated Costing

Pricing Model

Please give a breakdown.

a) Software (Mandatory)

o Price per module (if applicable)

o Licensing – indicate the licensing structure and estimated cost:

Standalone License per seat, with or without subscription; or

Network License per user, with or without subscription.

Is it by application, site, processor, etc?

Separate license for development, DRP and testing?

If by user; to indicate cost by range of users

Are new releases chargeable separately?

b) Training (Mandatory)

c) Technical Support (Mandatory)

d) Evaluation and Certification (Mandatory)

e) Hardware (Optional) (i.e. (Workstation, Server, Plotter)

f) Implementation (Optional)

g) Professional services

h) Consultancy rates

i) Hosting fees (if applicable)

j) Do you offer discounts for volume purchases?

k) Do you levy any charges for software or services during the evaluation period?





9.3 Appendix 3: Non-Disclosure Agreement

THIS CONFIDENTIALITY AND NON DISCLOSURE AGREEMENT (“Agreement”) is made on the

_________________day of_______________________________

BETWEEN

_____________________________ a company duly incorporated under the laws of Malaysia and

having its office at __________________________________. (“_______/Receiving Party”)

AND

PERBADANAN PR1MA MALAYSIA is a statutory body enacted under Perumahan Rakyat 1 Malaysia Act

2012 and having its place of business at Block F, 7th Floor, Oasis Square, No.2, Jalan PJU 1A/7A, Ara

Damansara, PJU 1A, 47301 Petaling Jaya, Selangor Darul Ehsan (“PR1MA/Receiving Party”)

WHEREAS

The parties are desirous to enter into business discussions and negotiations with each other (“Purpose”)

during which there may be disclosure of Confidential Information (as hereinafter defined) by the Disclosing

Party to the Receiving Party.

The parties acknowledge that there is a commercial need to regulate how such Confidential Information is to

be treated while in the possession or control of the Receiving Party so as to protect the interest and proprietary

rights of the Disclosing Party.

For this reason, the parties hereto have agreed to execute this Agreement which shall govern and dictate

inter alia the use, release, disclosure and/or dissemination of such Confidential Information.




NOW THEREFORE it is agreed as follows:

Definitions

The following words and phrases shall have the following meanings unless the context otherwise requires:

________ shall mean ________ SDN BHD and shall include all subsidiaries

and associate companies of ________________ whether

currently in existence or to be incorporated after the date of this

Agreement;

Confidential

Information

means (i) all information provided by the Disclosing Party to the

Receiving Party in documentary or other tangible form which is

clearly marked “confidential” (ii) if furnished verbally/orally or

visually is confirmed in writing as confidential by the Disclosing

Party to the Receiving Party within thirty (30) days after such

disclosure of the information (iii) in respect of information

marked “confidential”, any note, copy or tangible record of such

information and (iv) any copy of the foregoing.

Confidential Information does not include information which:

(a) is already in the public domain or after the date of this

Agreement, enters the public domain through no fault of

the Receiving Party;

(b) is or becomes available to the Receiving Party from a third

party lawfully in possession of such information and who

has the lawful power to disclose such information to the

Receiving Party on a non-confidential basis;

(c) can be shown by contemporaneous records of the

Receiving Party to have been known to the Receiving Party

at the time it is received pursuant to this Agreement;




(d) can be shown by contemporaneous records of the

Receiving Party to have been independently developed by

the Receiving Party.

OBLIGATIONS

2.1 In consideration of the disclosure of Confidential Information by the Disclosing Party to the

Receiving Party, the Receiving Party agrees and undertakes:

a) to use Confidential Information only for the Purpose;

b) to take proper and use all reasonable measures to maintain the confidentiality of such

Confidential Information and not disclose the same to any third party without the prior written

approval of the Disclosing Party;

c) to permit access to such Confidential Information on a need to know basis only to its directors,

employees and consultants and directors, employees and consultants of its subsidiaries and

affiliated companies, as is necessary for the Purpose provided that such individuals are bound

by an enforceable obligation of confidentiality;

d) to refrain from making copies of Confidential Information unless necessary for the Purpose;

and

e) Confidential Information is and remains the sole and absolute property and right of the

Disclosing Party.

2.2 The obligations of the Receiving Party shall not apply to any information which is required to be

disclosed pursuant to any request or order of any court or government body or if it is legally compelled to do

so by any judicial or administrative body, the Receiving Party will provide the Disclosing Party with prompt

written notice of such proceedings or requests so that the Disclosing Party may seek appropriate protective

order or waive compliance with the provisions of this Agreement. In any event, the Receiving Party will disclose

only that portion of Confidential Information which it is required to disclose.

2.3 The Receiving Party must, on the earlier of receipt of a written request made by the Disclosing Party

or completion of the Purpose:




a) cease all use of Confidential Information;

b) return all Confidential Information including all copies of the same (if any) or (at the Disclosing

Party’s option) destroy all such Confidential Information and provide to the Disclosing Party

a certificate of such destruction signed by the authorised representative of the Receiving

Party.

2.4 The parties acknowledge that in respect of any information disclosed by either of them further to this

Agreement:

a) no license is granted to the recipient; and

b) no license or right arises whether deemed, implied by, by way of estoppels or otherwise.

2.5 Where it is necessary for the Purpose for the Receiving Party to share Confidential Information with

a third party, the Receiving Party shall discuss and agree with the Disclosing Party, prior to such disclosure,

the terms and conditions relating to the disclosure to the said third party. The terms and conditions shall be

recorded in a written instrument and signed by both parties.

MISCELLANEOUS

3.1 This Agreement shall become effective on the date first above written and shall continue for a period

of one (1) year. Notwithstanding the foregoing, the obligations of the Receiving Party under clause 2.1 (a)

through to (d) of this Agreement shall remain subsisting and survive the expiry of this Agreement.

3.2 The Receiving Party acknowledges that due to the proprietary and competitively-sensitive nature of

Confidential Information of the Disclosing Party, the Disclosing Party would be irreparably harmed by any

breach, or threatened breach of the confidentiality obligations under this Agreement by the Receiving Party,

and that monetary damages would be insufficient to remedy such actual or threatened breach and that the

Disclosing Party may be entitled to injunctive or other relief as the circumstances may require.

3.3 The parties hereby agree that this Agreement shall be construed in accordance with the laws of

Malaysia.

3.4 If a dispute arises between the parties (the “dispute”), the parties agree to negotiate in good faith to

resolve the dispute. If the dispute has not been resolved by negotiation within a period of thirty (30) days




(both parties may mutually agree to an enlargement of this time period if so required) from the date the

dispute arises, the said dispute shall be referred for adjudication to the Kuala Lumpur Regional Centre for

Arbitration (the “KLRCA”) and the same shall be finally settled under the Rules of Arbitration of KLRCA by

three (3) arbitrators appointed in accordance with the said Rules. The arbitration proceedings shall be held in

Kuala Lumpur and shall be conducted in the English language. The decision of the arbitrators and any award

granted by the arbitrators shall be final and binding on the Parties, save for manifest error. The reference of

any dispute to arbitration in accordance with this clause shall not excuse the parties from continuing with the

performance of any other obligations under this Agreement which are not affected by the dispute. Nothing in

this clause shall prevent a party from seeking urgent equitable relief before an appropriate court in Malaysia.

3.5 Both parties warrant that they have the right to enter into this Agreement.

3.6 Each party enters this Agreement as an independent contractor and nothing in this Agreement may

be construed as creating a relationship of employment, partnership, joint venture or agency or otherwise.

3.7 Any notice required to be given hereunder shall be properly given if sent by post to the addresses

identified above or such other address as may be notified from time to time.

IN WITNESS WHEREOF, the parties hereto have caused their authorised representatives to place their

signatures hereto and executed this Agreement on the day and year first above written.

Signed for and on behalf of )

PERBADANAN PR1MA MALAYSIA )

)

……………………………………………

Dato’ Abdul Mutalib Alias

Chief Executive Officer

In the presence of

……………………………………….

Name:

Designation:

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