1302017

Plainfield Community Consolidated

School District 202

We prepare learners for the future.

___________________________________________________________________________

Rick Engstrom

Assistant Superintendent for Business and Operations

15732 Howard Street Plainfield, IL 60544

Office (815) 577-4046

Fax (815) 254-0590

rengstro@psd202.org

January 30, 2017

REQUEST FOR MUSIC INSTRUMENT & SER-

VICE PROPOSAL 1302017

Table of Contents

I. Instructions to Responders ...............................................................................................1

II. Purpose and Intent Statement...........................................................................................2

III. Qualifications ...................................................................................................................2

IV. Required Service for Grades 6-12....................................................................................3

V. Request for Proposal Time Line ......................................................................................3

VI. Selection Process .............................................................................................................4

VII. Recruiting and Support………………………………………..……………………...…5

VIII. Product Selection and Pricing…………………………………………..………….……5

IX. Repair Services………………………………………………………………………….6

X. School Service Staff and General Questions……………………………..……………..6

XI. Contract Terms………………………………………………………………………….7

XII. Addition Required Documents .......................................................................................10

Exhibit A - VENDOR INFORMATION AND AUTHORIZATION

Exhibit B - AKNOWLEDGEMENT OF ADDENDUM

Exhibit C - CERTIFICATIONS

Exhibit D - DEVIATIONS FORM 1 1302017

I. INSTRUCTION TO RESPONDERS

The Board of Education of PLAINFIELD COMMUNITY CONSOLIDATED SCHOOL DISTRICT 202 (the

“District”) is formally requesting proposals for a qualified music instrument & service proposal to provide services

for three (3) years ending: June 30, 2018; June 30, 2019; June 30, 2020 with the option of renewal two (2) addition-

al years ending: June 30, 2021; June 30, 2022

All proposals must be received no later than 9:00 AM, February 9, 2017. Proposals must be in a sealed envelope

clearly marked “Sealed Proposal: Music Instrument & Service Contract”. One (1) original clearly marked as

such, one (1) hard copies, and one (1) electronic copy of the complete proposal are required.

Proposals are to be submitted to:

Plainfield Community Consolidated School District 202

Rick Engstrom, Assistant Superintendent for Business and Operations

15732 South Howard Street

Plainfield, IL 60544

Requests for additional information must be submitted in writing via electronic mail to Rick Engstrom, reng-

stro@psd202.org, no later than 4:00 pm, Thursday, February 2, 2017. The District response, if any, will be provid-

ed on or before February 6, 2017. A School District response may be issued by addendum(s) through electronic

mail, regular mail, and/or facsimile to all firms expressing an interest in providing a proposal. In addition, the Dis-

trict responses through addendum(s) will be available for viewing via the District website, www.psd202.org. Lack

of knowledge will not be grounds to alter a proposal after the opening or recommendation of the award. The Dis-

trict retains the right to reject any or all submissions. Final Board approval of the recommended solution will be

reviewed on February 22, 2017 during Site/Finance Committee and decided on February 27, 2017 during the Board

meeting.

Regards,

Rick Engstrom

Assistant Superintendent for Business and Operations 2 1302017

II. PURPOSE AND INTENT STATEMENT:

Plainfield Community Consolidated School District 202 is a creative, proactive school system in the southwest Chi-

cago suburbs, dedicated to ensuring that all students learn, achieve and grow to their maximum potential. The Dis-

trict now serves students from a 64 square-mile area with over 27,500 students enrolled in a K-12 public school

system. Over 2,300 students currently participate in the band program.

For students and families participating in our 6-12 band program, selecting and maintaining a high-quality musical

instrument is vital to their success. In an effort to ensure all parts of the instrumental music experience are positive

and accessible to every student, we are requesting service proposals to support the band program. Our goal is to

increase the number of students joining band, increase the satisfaction that parents and students express with instru-

ment selection, quality, and maintenance, and reduce the amount of time that students are without an instrument

due to repair.

III. QUALIFICATIONS

Respondents must provide quality products including information about music products, assessment/rental/

purchase agreements for instruments and related accessories, exceptional service including on-going communica-

tion with the District staff, student assessments for instrument selection, instrument repairs, and loaner instruments,

as well as provide on-site support for the District band events.

Ability to support incoming 6th grade students in selecting appropriate instruments for the 2017-2018 school year.

This would take place in spring 2017 based on interest and aptitude.

Provide staffing and instruments to conduct aptitude testing and allow students hands-on experience with multi-

ple instruments at 17 elementary schools between March and May 2017. Dates will be established with the District

band staff after the execution of the contract.

Assist band staff with providing written letters to parents containing assessment data with dates for parent infor-

mational meetings and instrument rental nights.

Provide staff and instruments for parent information and instrument rental nights for each middle school allow-

ing additional demonstration of instruments and individual student testing with the opportunity for parent questions

between March and May 2017

Assist/Provide creation and distribution of information brochures to all potential new band members

3 1302017

IV. REQUIRED SERVICES FOR GRADES 6 – 12

Ability to deliver and pick-up instruments at the District schools (weekly or as needed).

Commitment to prioritize the District repairs and emergency repairs. If the repair will cause the student to be

without an instrument during class, provide a loaner instrument free of charge until repairs are completed.

Provide 3 references for similar service to a public school.

Capability of supporting the rental and servicing of instruments during the school year.

Multiple options for parents in rental or exchange of musical instruments at competitive market pricing.

Discount pricing and/or price matching on rentals/purchase/accessories for the District families.

Discount pricing and/or price matching on rentals/purchase/accessories for the District.

Membership and affiliations with National Association of School Music Dealers (NASMD), National Association

of Professional Band Instrument Repair Technicians (NAPBIRT), or other similar organizations is preferred.

V. REQUEST FOR PROPOSAL TIMELINE

Date Task

1. January 30, 2017 Legal Notice in Local Newspaper

2. January 30, 2017 Publish RFP on District Website

3. February 2, 2017 Questions submitted to the District

4. February 6, 2017 Addendum(s) Posted on the District Website

5. February 9, 2017 Proposals Due to the District

6. February 9, 2017 Proposals Open at the District

7. February 9 – February 13 Review and Score Proposals

8. February 22, 2017 Review with Site/Finance Committee

9. February 27, 2017 Recommendation by Board of Education

10. February 28, 2018 Letter sent to vendors 4 1302017

VII. RECRUITING SUPPORT AND SERVICES

If support is requested by our beginning band staff, explain the philosophy, strategy, and plans your company

can offer to assist and support in recruitment efforts.

We are happy to assist with the recruiting process with staffing, instruments and supplies. Our company was founded by two

music educators and the tradition of providing high quality recruiting services remains a cornerstone for us. See brochure enti-

tled “Building a Strong Future...Now” for additional information. QF reps are encouraged to share "best practices" with band &

orchestra directors learned from other school districts. Ultimately, a successful recruitment process needs to achieve three im-

portant goals:

FAIR - It must be perceived by the parents and students as FAIR (being able to try several instruments without feeling

pushed in a direction that they not pleased about)

It must be EDUCATIONALLY SOUND - “Tricks” to influence student decisions can backfire (Extra Hard Reeds on Saxophones,

etc.) should be avoided and replaced with positive and rewarding incentives to encourage instrument choices

It should be EFFECTIVE providing good instrument “matches” for students while maintaining a balanced instrumentation

Our CEO has presented at national conventions on the topic of recruiting & retention - the role of the school music dealer. He

recently presented at IMEC conference in January 2017 a clinic entitled “Recruiting by the Numbers (and other secrets to re-

cruiting more low brass)”. We will gladly share this recruiting process, oversee the implementation at all schools with the inten-

tion to recruit a beginning band with excellent balance (particularly more low brass students—usually needed instrumentation

for many MS band programs). From our experience, we have many innovative and effective models we can share with the Dis-

trict 202 staff to improve the recruiting process (i.e. IPSD Prelude Program, D33– Homer Pre-Band Program, etc.) if selected as

your vendor partner.

Describe an ideal schedule for recruiting events including in-school and after-school needs for space and time

requirements. Include suggestions for the process and expectations of beginning band registration.

We believe it is vital that the recruitment process and registration be a positive experience for parents, students, and staff. We

will work closely with your music faculty to design a process for recruiting “during-school” and “after-school” activities to

achieve this outcome. While there are many steps which can be done, we develop a specialized plan for each district depending

on the goals, time available, etc. Some of the activities which can be considered which QF staff will gladly handle or assist in-

clude:

Listening Survey - 30 minute survey to provide an indication of strengths and weaknesses in students musical recognition;

tests will be graded by QF staff for use during the interview/audition process.

Instrument Demonstration - provide an interesting and informative “live” demonstration of the instruments (i.e. how they

work, their characteristic sounds, etc.). Often this can be combined with a Demonstration Concert by the advanced band.

Video or DVD presentations—there are several “introduction to the band” videos available upon request from QF library, or

outside sources (i.e. Scott Lang “Be Part of the Band” series or Music Achievement Council materials “Guide to Recruiting

and Retention)

Student Interview/Audition* - a key component in an effective recruiting process designed to encourage students to try

several instruments to learn how they work , see if it’s possible for them to produce a good tone, and encourage them to

make an educated choice

Develop a comprehensive, parent-friendly registration process and supportive communication materials. We have a vast

collection of sample letters, email content, etc. to share with districts to help provide a smooth and positive experience for

parents and students.

*For example, we could set up a “Recruiting by the Numbers” system which would require a team of 3-QF staff and, if possible, 1

-D202 Director working together during school to audition every student on at least three instruments. This would require 30-

45 minutes per classroom. This could be done in each classroom, or another room to alleviate moving instruments from room-

to-room. Invitations to the parent open house would be drafted in advance and presented to each student following the audi-

tion. We will track instrumentation as we progress from room-to-room to make any necessary process adjustments with a bal-

anced beginner band being our goal. It’s been said that Recruiting is the process of moving from the general (“Would you like to

learn how to play a musical instrument?”) to the specific (“I want to play the tuba!”). Our goal is to have each student, parent,

and director pleased with their instrument choice. We realize parents are the ultimate decision makers, so the open house

needs to be viewed “through the eyes of the parent” making it a pleasant and informative event. We will properly plan and

staff the event to reduce waiting time, yet provide parents with the opportunity to ask individual personal questions. The be-

ginning families of 2017 will be the HS Senior Class of 2024! Our goal will be to have parents leaving registration with a positive

outlook, pleased with the recruiting process and registration, and looking forward to a rewarding experience in music for their

child. Parents do NOT want to feel pressured, but the DO appreciate the GUIDANCE offered by the school district to help make a

decision about an area they have typically have little expertise (musical instruments) knowing your staff has vetted brands, mod-

els, and rental companies in the best interest of their family.

Following the registration, rental instruments are processed, tagged with student information, accessorized, and bagged in a

clear plastic bag with books and supplies for delivery to school. We do this with urgency so if the calendar changes and the de-

livery needs to moved forward, then we are ready and able to accommodate requests.

All customer information (paper and digital) is stored in compliance with the US Dept of Commerce consumer protection “Red

Flag” regulations. We encourage you to observe this important process if you make a site visit to QF.

Explain the unique advantages of your rental and purchase programs and how they benefit parents, students, and

teachers.

All rental payments are applied toward the purchase price of the instrument provided (brand/model recommended by the Dis-

trict 202 faculty) and a 25% early payoff discount is available anytime on the remaining balance. Many competitors limit the

number of payment applied toward purchase price (typically only 9 payments). This practice, while very profitable for the rent-

al company, preys on parents taking the “path of least resistance” by renting far too long. (A long term rental can actually ex-

ceed the value of the instrument and still the customer does not own it!

All rental prices quoted on QF paperwork and website are the actual amount a family will pay. Many companies quote the

rental rate only and customers are surprised when M&R cost and tax are added to the monthly price quoted.

In addition, we offer an “early bird” 1/2 price coupon to encourage parents to go ahead and take care of things at registra-

tion to guarantee everything (while it’s fresh in their mind) will be delivered and ready for their child for the first lesson.

Parents can opt to take time to consider their options and still take advantage of the early bird coupon for several weeks

following registration events. This option has helped families in several nearby communities when registration events and

delivery are several months apart (IPSD 204, Valley View D365U, Oswego D308) to help ensure that students have the prop-

er instrument and supplies at the first lesson in July or August.

Explain in detail the provisions for protection (maintenance and replacement coverage) of rental instruments in-

cluding any exclusions.

All repairs (regardless of frequency or extent) are provided with M&R coverage. The instrument is replaced if lost, stolen, or

damaged beyond repair. (Hint: most exclusions are contained in the fine print typically on the reverse side of our competitors

rental agreements) Notice the reverse side of our rental agreement is blank—there are no exclusions or exceptions on QF

Maintenance & Replacement Coverage regardless of the circumstances or frequency. Mouthpieces, cases, strings, etc. are all

covered under our M&R program. Typically most repairs are picked up at school, repaired and returned to school by your QF

rep on your weekly service call. Loaner instruments are supplied in advance so students will not miss rehearsal and practice

time while their instrument is being serviced.

Explain how you feel your rental programs assist in the retention of beginning students.

This is accomplished in TWO very important ways:

1) Our introductory period (typically four months) will be tailored to your FIRST PERFORMANCE demonstration concert to en

courage retention; parents will make their decision to continue after hearing the beginning band demonstration con

cert. Parents can see the journey of beginning band as a series of short term objectives leading to an overall objective

of owning your instrument when you’re convinced your child will participate in band for the long term.

2) The transition from renting to owning is seamless and provides parents with affordable options when they are comfortable

with the decision to own the instrument since ALL rental payments apply toward the purchase. Simply put, retention is

improved when students own their own instruments.

VIII. PRODUCT SELECTION AND PRICING

List and provide documentation for the instrument manufacturers you are authorized to represent. QF is an author-

ized dealer for the following brands of instruments: Yamaha, Conn-Selmer (Bach, King, Ludwig, Musser, Leblanc, etc.), KHS (Jupiter, Majestic, Altus, XO, Azumi), Buffet (Besson, Meinl-Weston, etc.), Pearl, Accent, Eastman (Eastman Strings, Haynes, Shires, etc.), Gemeinhardt, Trevor James, Backun, Anthem, Knilling, Jay Haide, Snow, Christopher, Shen, Cannonball, Sonare, Powell and more!

Note: Dealer locater searches on the following websites will provide documentation for QF as a recognized dealer for these brands: Yamaha: http://usa.yamaha.com/dealers/, Conn-Selmer: http://www.conn-selmer.com/en-us/dealer_locator, Pearl: http://pearldrum.com/dealers/search/, Eastman: http://www.eastmanmusiccompany.com/support/dealer-locator/, Gemein-hardt: http://www.gemeinhardt.com/dealer-locator, Trevor James: http://tjflutes.com/dealers, Cannonball: http://www.cannonballmusic.com/dealerinquiry.php

List the square footage of your retail space. 50,000 sq ft in Burr Ridge, 10,000 sq ft in Arlington Hts, 5000 sq ft in Mont-

gomery

How many band instruments do you keep in stock? And indicate if you have a standard formula that you follow

(e.g. student instruments compared to step up instrument stock). At peak time, we have over 20,000 B&O instruments in

stock for the Back to School season Do we have a standard formula for managing your inventory of on-site beginning instru-

ments compared to step up instruments? Yes, we keep extensive records from year to year to allocate specific instruments for

each school district. We call our cycle 46+6...forty-six weeks of planning for six weeks of execution each year! Performance lev-

el instruments are less seasonal and our accounting software provides MAX/MIN inventory levels for each location.

Explain the standard discount offered to our students involved in our program for music books, supplies and new

instruments. We offer very aggressive and highly competitive discounts for supplies. All pricing is very transparent and is avail-

able by visiting our website. For example, reeds, mouthpieces, sticks, mallets, etc. are typically priced at 50% discount. We will

debut our director’s Q-PAGE this Spring, which will include only those supplies recommended by the staff at your school to

make it easy for parents to order the “right stuff” utilizing our website: www.QandF.com

Do you offer private lessons at your facility? If so, list all instructor’s names, years of service, areas of speciali-

zation, your vetting process for hiring instructors, and educational background. All QF private teachers are highly quali-

fied instructors with college/university degrees (several with masters degrees) and teach only their primary instrument of ex-

pertise. A complete list by store is available on our website. Our Burr Ridge & Montgomery locations, only a few minutes from

Plainfield District 202, each have an excellent staff of wind, string, and percussion teachers. Each instructor has successfully

completed an intensive interview and criminal background check.

Montgomery Lesson Faculty: Gene Arnold-Trumpet-30+ years experience-BM, MM Northwestern Univ.; Kurt Bonamer-Low

Brass-5 years experience-VM, MM DePaul University; Kari Darby-Flute-5 years exp.-BM North Central Coll/MM Eastern IL Univ;

Aaron Kruger-Guitar-4 years exp-BM-Columbia College; Laura Lauderdale-Horn-BM-North Central Coll.; Dan McLaughlin-

Percussion-MM-University of IL-studied with William Noersch & Ricardo Flores; Philip Serna-Bass-MM/DMA-Northwestern Unv-

adjunct faculty at Valparaiso Univ; Brandon Sheppard-6 years exp-BM DePaul Unv-Wheaton Municipal Band; Bob Siemien-

kowicz-Saxophone-25+ years exp-BM Northern IL Univ-MM Northwestern-Vern Spevak Big Band-Band Director in Winfield;

Joyce Wohead-Violin-6 years exp-BM UW-Whitewater-Fox Valley Orch El Sistema

Burr Ridge Lesson Faculty: Stefanie Abderhalden-Flute-4 years experience-BA-Music Ed and MM from ISU-flutist in the Fox Val-

ley Orchestra and DuPage Symphony; Margie Arito-Oboe-20+ years experience-Principle Oboe DuPage Symphony, Jarrett Ercoli-

Saxophone-BA Valparaiso Univ-Colts DCI corp experience; Bob Frankich-clarinet & saxophone-BA Music Ed DePaul Univ-Rob

Parton Band, Bob Stone Band; Candace Fraser-strings-5 years experience-Northwestern Univ-Christ Church of Oak Brook, West

Suburban Symphony & Elmhurst Symphony; Irene Gallopin-Piano-30+ years experience-St. Petersburg Conservatory of Music

and MM VanderCook College of Music; Rachel Ixcaragua-Flute-13 years experience-BA St Xavier Unv-MM University of Milwau-

kee-South Suburban College, Knightwind Ensemble, UW-Milwaukee Wind Ensemble; Luke Malewicz-Trombone-5 years experi-

ence-Jacobs School of Music & Manhattan School-Heritage Jazz Quintet-clinics/master classes at Downers Grove North HS, NIU,

Indiana Univ and Northeastern Univ.; Josh Shapiro-Saxophone-17 years experience-BM DePaul Univ-The Glen Miller Orchestra,

Virginia Symphony Orchestra, The Platters, Ben Vereen, Clint Holms, Under the Streetlamp; Johanna Sholar-Viola/Violin-BA & BS

Iowa State Univ-MA Western Univ-Vivaldi Strings; Jessica Therriault-Horn-5 years experience-BA St. Xavier Univ MM Northern IL

Univs. US Army Band

Do you have a flexible “turn-key” program for providing annual lease of traditional background wind, string, and

percussion instruments? If so, describe how this program would work.

We do offer a flexible lease program for wind, string, and percussion instruments. Following completion of the payments, the

equipment is donated to the school district. School districts in our area who have utilized this innovative program include: Glen

Ellyn District 41, Butler College Prep-Chicago, Oswego East HS, Center Cass District 66, Robert Morris University, Grayslake Mid-

dle School, Hinsdale District 181, St. Charles East HS, and many more. The program allows the school to acquire the instru-

ments immediately while offering multi-year financing with a right to return for any reason. To initiate the process, the school

develops a master list of equipment needed for the next 3-5 years. A discounted school price is quoted and presented with the

outright purchase price and/or the multi-year lease option.

Do you offer online rental options? How many sku’s are offered on your website?

YES, parents can utilize our website to initiate rentals for delivery to school or home. While thousands of sku’s are available at

www.qandf.com, the rental module allows parents to order the items required for your particular school. During the back to

school rush, we run two shifts in our warehouse operation guaranteeing one day processing service to expedite delivery to stu-

dents as their first lessons begin.

Do you offer an online option for parents to order books, supplies, etc? How many sku’s are offered on your

website?

While thousands of sku’s are available at www.qandf.com, our innovative Q-Pages provide only the recommended supplies your

band director suggests for students. The Q-Page is divided by band level (i.e. Beginning-5th Grade Band, Intermediate-6th Grade

Band, Advanced-7-8 grade band) so parents will be sure to order the right books and supplies for their particular band student.

Do you offer any options, specials/credits, or packages for families renting through a different vendor to switch

to your company? If we are selected, we will gladly offer to match competitive offers for families who might desire to move to

our program. Yet, we will feel it’s important to avoid any “high pressure” tactics for the existing families who followed your pre-

vious district recommendation. To that end, if former vendors no longer offer free pickup and delivery for M&R covered repairs,

we will offer to repair these instruments using the “honor system” to avoid “buyers remorse” for those families who followed

your district recommendation from earlier years once a change occurs. Our goal will be to make sure families embrace the new

vendor relationship and provide a positive long term relationship with the directors, administration, and families of Plainfield

District 202.

To what degree are band directors able to customize rental packages for their school?

With a vast array of brands and products available to our customers, the district (or each school director) can customize a pack-

age that includes accessories, books, mouthpiece upgrades, mallets, etc. for their families. This information is stored in our pro-

prietary “Director Profile” database to ensure that each new student gets the exact package that your director recommends.

Percussion Student Packages generally have the most customization because of the range of instruments available (snare drum

kit, bell kit w/pad, Ludwig Musser xylo practice kit, 3.5 octave xylo and/or marimbas, etc.) and the mallet and specialized book

requirements needed.

Explain your procedure for discount pricing and/or pricing matching on rentals, purchasing, and accessories for

the District.

While we constantly search the marketplace to be certain our pricing is highly competitive, we will gladly match pricing and

terms for rentals and/or purchases of instruments and accessories regardless whether the competitor is local or national, brick

and mortar store or on-line competitor.

The District will not require students to rent of buy musical equipment from awardee.

Agreed: this is a basic tenet of a system that offers a recommended vendor to parents at beginning band registration. We real-

ize that with a position of privilege comes a great responsibility to offer guidance and support to these families and to never let

them feel uncomfortable with the process or recommendation. We live by this credo with all the schools we serve.

6 1302017

IX. REPAIR SERVICES

List the location of your repair facility and describe the breadth of repair services offered for woodwind, brass,

string and percussion. What type of work is outsourced?

We house the largest B&O instrument repair center in the Midwest in our Burr Ridge location (over 25 technicians). In addition, we have smaller repair facilities in Arlington Heights, Valparaiso, Mishawaka, and Fort Wayne. While the smaller shops primari-ly support the schools in those areas, having this capacity (over 50 technicians company-wide) allows us to work together during peak repair seasons to utilize extra capacity when needed. In addition, some highly specialized technicians will work on vintage or custom instruments in other locations because of their expertise. The only work outsourced would be large scale gold or sil-ver plating to overhaul/refinish a brass instrument (we have small plating equipment for keys, etc.) We invite you for a site visit to experience our repair center and the scope of the work. Our Burr Ridge facility also houses the national warranty service cen-ter for Yamaha B&O division.

List the names of repair staff, their qualifications, any specialized training (if applicable), and the number of

years they have been in your employment.

We are proud of the technicians in our company who offer the finest and most complete band and orchestra repair service in the nation within the five shops in our company.

Yrs. Exp. - Name/Title - Location - Training - Specialization - Degree

15 - Manuel Melendez - Repair Shop Manager-BR-Apprenticeship at Wm. Harris Lee & QF.

7 - Michelle Spindler - Repair shop Asst. Mgr.- Woodwind-BR-Badger State Repair & BMEI - Eastern Michigan Univ.—Staubinger Certified Technician - Muramatsu Certified Technician - Chief Technician for Windy City Flutes division

22 - Piotr Pawlikowski - Asst Shop Foreman - Strings-BR-QF Apprenticeship-Bachelor of Medical Education - Poland

5 - Jeff Bimm - Repair Tech - Woodwind-BR - QF Apprenticeship

33 - Charles Burdelik - Repair Tech - Woodwind-BR-Apprenticeship (Ron Kucharski) - Yamaha WSC

1 - Carlos Castaneda - Repair Shop Assistant-BR-QF Apprenticeship

40 - Mark Colpean - Repair Tech - Brass-BR-Apprenticeship

21-William Garcia - Repair Technician - Woodwind-BR-Apprenticeship (Frank Kochman; Paul Maslin) - Yamaha WSC

2 - John Galloway - MN State College-Southeast Technical (Redwing)- Bachelor of Music-Marshall University (trombone perfor-mance)

5 - Andrew Hassel - Repair Tech - String-BR-Apprenticeship (Bill Wheddbee) - BME -Elmhurst College (St. Bass specialist)

2 - James Holt - Repair Tech - Woodwind-BR-QF Apprenticeship - BM - Jazz Performance - University of North Texas

10 - Jon Huron - Repair Tech - Woodwind-BR-MN State College-Southeast Technical (Redwing)

12 - Alicja Kalata - Repair Tech - String-BR - QF Apprenticeship

20 - Stephen Keating - Repair Tech - Brass/Percussion-BR-QF Apprenticeship

24 - Janusz Kozera - Repair Tech - Woodwind-BR-QF Apprenticeship-Bachelor of Music - String Bass

21 - Robert Lamkin - Repair Tech - Woodwind-BR-Allied Repair School & Bachelor of Arts- Eastern Michigan University

19 - Matthew Louck - Repair Tech - Strings - BR—Apprenticeship (Rober Schuchner, Hans Nabel, Lynn Hanning, John Norwood Lee, Okkum Kim)

4 - Brandon McGhee - Repair Tech - WW - BR-QF Apprenticeship-BM - Jazz Performance - University of North Texas

2 - Maria Miranda - Repair Shop Assistant-BR-QF Apprenticeship

2 - Jennifer Newberry-Repair Tech - MN State College-Southeast Technical (Redwing)-Bachelor of Music Ed-U of Central Mis-souri-MM U of South Dakota (Musicology) - five years experience as band director

1 - Rhiannon Owano - Univ of New Hampshire-Violin Craftsmanship Institute (bow repair specialist)

5 - Ron Piech - Repair Tech - String-BR-QF Apprenticeship - BME - Northeastern Illinois Univ.

17 - Russell Schneider - Repair Tech - Woodwind-BR-Western Iowa Technical - Assoc. Degree WIT

2 - Rich Stancato - Repair Tech - String- BR-QF Apprenticeship-BM - Music Business - Elmhurst College

1 - Kendra Zusag - Repair Tech - String BR-QF Apprenticeship-BA - Music - Butler University

35 - Tom Fritz - Brass/Woodwind shop Foreman - AH-Apprenticeship & Bachelor of Music

6 - Matt Bordoshuk - Repair Tech AH - Northeastern University

2- Scott Gauthier - Repair tech - Woodwind-AH - MN State College-Southeast Technical (Redwing) & Yamaha Specific Tech-nical Training; NAPBIRT Member ; Bachelors - Trinity Int. Univ.

3 - Kyle Davison - Repair Tech - Woodwind-AH—Badger State Repair & BM Instrumental Music Ed - UW- Madison

5 - Jim Langenberg - Repair Tech AH - performing Tubist

12 - John Niemiec - Repair Tech AH - Woodwind-AH-QF Apprenticeship

3 - Eun Seon—Repair Tech AH (Red Wing Tech Training)

12 - Ryan Shultz - Repair Tech - Brass—AH - QF Apprenticeship—Origin Jazz Recording Artist

15 - Mark Tuttle - Repair Tech - Brass - AH - Apprenticeship

21 - Rod Myers - Repair Shop Manager/Site Manager - Valpo—Western Iowa Technical & Yamaha Service Advantage Course; Ludwig Percussion Course; NAPBIRT member

7 - Bonnie Abbott - Repair Tech - Woodwind-Valpo-MN State College-Southeast Technical (Redwing)-Washburn Universi-ty - English/Music

12 - Travis Fernandez - Repair Tech - Woodwind-Valpo-Western Iowa Technical-B.S. Music Central Mich. University

5 - Josh Wagner - Repair Tech - Woodwind Valpo-Apprenticeship - Music Business - IN State Univ.

15 - Rolando Chillian - Repair Tech - Brass Valpo-Apprenticeship-BME - Valparaiso Univ.

2-Chris Linstrot - Repair Tech - Brass - Valpo-Apprenticeship - BME - IN State Univ.

26-Joe Curtis - Repair Tech - Brass/Woodwind-Valpo - Apprenticeship

29-John Eastlund - String Luthier Apprenticeship-OLE Dahl - Assoc Degree - IN University

23-Kevin Rouch - Director of Quality Control - String Instruments/Shop Foreman-MISH-Apprenticeship at Sherl & Roth; 20+ weeks restoration training with Hans Nebel - Violin Society of America Member

24-Mark Dill - Repair Tech - String Tech-MISH-MN State College-Southeast Technical (Redwing)-VSA Member; Several weeks of advanced training

25-James Grubbs - Repair Tech - Brass-MISH-Apprentice - BM from IN State Univ.

10-Jan Nunemaker - Repair Tech - Strings/Woodwind-MISH-QF Apprenticeship

14-Jim Ruggles - Repair Tech - Woodwind MISH MN State College-Southeast Technical (Redwing)

13 - Justin Thoden—Repair Tech MISH - MN State College-Southeast Technical (Redwing)

2 - Brandon Riggle - Repair Tech FW - MN State College-Southeast Technical (Redwing)

22 - Michael Gabrielson - Repair Tech FW - MN State College-Southeast Technical (Redwing)

Describe your process for cleaning brass instruments.

All QF shops are equipped with state of the art ultrasonic cleaners which provide the highest quality cleaning process

available, is the safest process for technicians, and is friendly to the environment. Older “acid bath” process is no longer

used in our repair facilities.

What is the standard turn-around time for instrument repair?

With a staff like ours, any repair can be expedited as needed. Since QF reps generally provide weekly service calls, the

standard turn-around time is one week.

What provisions do you make for emergency repair service? QF reps and repair staff realize that there is a seri-

ous need for emergency repair. With a large and capable staff of technicians and school service reps, we are always ready,

willing, and able to accommodate emergency repairs. We love to have opportunities to “save the day” for students and

directors. Our reps have been known to pickup or deliver emergency repairs to customer’s homes or contest sites to en-

sure a student’s success.

Will you do on site repair of instruments at the school? If so, give examples or describe the system or sup-

plies/materials you bring. QF reps are trained for minor instrument repairs and generally carry some basic tools in their

vehicles to provide this value-added service to our customers. Recently, we have endorsed the “BandTool” emergency

tool for QF reps to carry that provide several handy tools in a single unit. We also have a Percussion specialist who will

make “house calls” to schools for large instrument work on-site (particularly timpani adjustments, restringing mallet in-

struments, etc.)

What provisions do you make for loaner instruments? We have hundreds of loaner instruments to provide to stu-

dents in need with a simple request. Even the more obscure instrument repairs (bassoon, bass clarinet, baritone saxo-

phone, etc.) can typically be supplied with a loaner. Many competitors do not offer this service. (See Below)

Do you provided a full set of loaner instruments to each school, or only to customers on an ‘as needed’ basis?

We will provide a full set of loaner instruments at each school so rental customers will receive a loaner instrument immedi-

ately from their teacher. Many competitors do not offer this service, but this is a very popular and well-regarded component

of the QF School Service program.

Provide with detail an annual preventative maintenance plan for school-owned wind instruments?

QF offers an annual preventative maintenance plan for school owned instruments. To initiate, we will take a complete inven-

tory of your school owned instruments, grade it for condition and age, and provide a written proposal to the district. Once

initiated, this plan provides a predictable annual cost for instrument maintenance and provides guarantees that your school

owned instruments are always in good playing condition for students.

X. SCHOOL SERVICE STAFF AND GENERAL QUESTIONS

Please list the names of your retail customer service personnel, their qualifications and education, and number

of years they have been in your employment.

BURR RIDGE LOCATION

Jerry Roucka CSR Manager- Roosevelt University - B.M. (Music Education)-MAJOR INSTRUMENT – Percussion -YEARS OF SERVICE – 30 years (former band director)

Rick Andersen-CSR-DePaul University-BS Human Resources Management-MAJOR INSTRUMENT – Trumpet -YEARS OF SER-VICE – 16 years

Judith (Jude) Skallerup-Elmhurst College-Bachelor of Music Ed. (with honors) -Voice/minor piano -YEARS OF SERVICE – 5 years full time/ 15 years seasonal-Masters in Human Services / clinical counseling (1998 Grad Student of the year award)

Jenn Clark—Store Manager - 10 years experience-Bachelor Music Performance-Illinois Wesleyan Univ-Flute, Masters Music Performance-New York University

Sadie Chrismer -Customer Service Associate—2 years experience - Vandercook College of Music -Bachelor of Music Education (2012) - Major Instrument: Oboe

Lisa Gardner - Asst. Manager-4 years experience—Bachelor of Music Business—Elmhurst College—Viola

Claire Drillinger - Customer Service Associate - 3 years experience Bachelor of Arts—English—Elmhurst College—Viola

Rachel Ixcaragua– Customer Service Associate - 3 year experience - Bachelor Music Performance-St. Xavier, Masters Music Performance-U of Wisconsin-Milwaukee-Flute

Andrew Quinlan-Customer Service Associate-first year-BM from VanderCook College of Music-Percussion

David Vrablic—Customer Service Associate-Eastern IL University—clarinet—2 years experience

Gary Wheaton - Customer Service Associate (part time) five years experience-former band director for 7 years—University of Illinois-Music Education-Saxophone

ARLINGTON HTS LOCATION

Jim Fuller- Emporia State University 1980 BS- Music Merchandising - Saxophone - 2008-present (8 years) - Approx 30 total years in music industry - Selmer District Manager of the Year 1999

Elizabeth Foort - University of Illinois-Champaign - BS and MS in Music Ed./String emphasis-Double Bass-30 years teaching ex-perience-QF 3 years - Performing groups: St. Louis Philharmonic,New England Philharmonic,Livermore-Amador Symphony, Gateway City Big Band

Adam Gorz - 1st year with QF; Customer Service Associate-BA Music Business-Western IL University-percussion intern at Pearl

Marcus Julian - Customer Service Associate-Augustana College-Music major-2nd major in Business Marketing-Oboe - 2 years experience at QF

Alex Kaempen-Customer Service Associate-Eastern Illinois University-Bachelor of Secondary Education-Bachelor of History-Trumpet - Q&F – 2 years

Jerome Seiling—Customer Service Associate-BA Music Business-Elmhurst College - 1st year with QF

Garrick Smith-Customer Service Associate-University of Northern Colorado-Bachelor of Music Education/Pedagogy - Wood-winds-QF 2 years in Customer Service, 10 years as private teacher-Active Performer

MONTGOMERY LOCATION

Michael Edwards—Store Manager - Montgomery, IL - University of Illinois – Urbana/Champaign - Bachelor of Music Education (2001) Major Instrument: Trumpet - Years of Service: 13 - Mr. Edwards taught beginning band (in Plainfield!) before his ca-reer at Q&F. He is an active private lesson instructor, adjudicator, and trumpet clinician, and performer.

Marcus Petrella-Customer Service Associate- & Lesson Coordinator, Illinois State University – Bachelor of Science in Theater Design and Production (2003) - Major Instrument: Baritone Saxophone; Years of Service: 8

Jacob Curless Customer Service Associate- -Columbia College - Chicago—Bachelor of Arts in Radio Broadcasting Talent/Production (2001); Major Instrument: Steel Pan (Steel Drums), French Horn

Years of Service: 3; Mr. Curless has over eight years of retail management experience prior to his career with Q&F.

Amanda Riley—Customer Service Associate-1st year with QF; BM-University of Illinois-former band director

Please indicate the school service representative(s) that would be assigned to our district and provide their

unique qualifications, years of service, any areas of specialization, and whether or not the band directors and

school district will be able to choose and/or change our service representative. Please provide three references

about this representative from other schools in our area

Our company President, George Quinlan Jr. will oversee the transition if we are selected. He will be available for support and

will share responsibilities with Paul Ramsaier, who will be your dedicated QF school representative. Mr. Quinlan has faithfully

served school bands and orchestras in our area personally since 1979. He is Treasurer of the Midwest Clinic, Vice Chairman of

the board of Trustees for VanderCook College of Music, Treasurer for Artspeaks 204 arts advocacy group, and sits on the board

of the Music Achievement Council (dedicated to providing tools for teacher to help with recruiting and retaining B&O students).

He has served terms on the board for NAMM (Natl Assn of Music Merchants) and as president of NASMD (Natl Assn of School

Music Dealers), has received the Don Johnson award for service to the Music Industry and was named Retailer of the Year by

Music Inc magazine in 2014.

Paul Ramsaier demonstrates a level of commitment that will surpass your highest expectations. A Plainfield resident, Paul has been a QF school representative for over fifteen years. He is a graduate of the University of Illinois (BME), Louisiana State Uni-versity (MM), and has also earned a Doctorate in Musical Arts (DMA) from the University of North Texas. Having taught at the elementary, junior high, high school, and collegiate level, he brings this experience to his work as a school service representa-tive. Paul continues to enjoy life in the academic world as a brass clinician and adjudicator. As a tubist, Paul has performed throughout the United States and Europe. A former member of the Dallas Wind Symphony, Acadiana Symphony, and Louisiana Brass, he continues to perform as principal tubist of the Chicago Brass Band. Paul maintains an active or alumni status with many organizations including Mu Phi Epsilon and the Tubist’s Universal Brotherhood Association (T.U.B.A.). He joined QF in 2001 and is a member of the QF leadership team, specifically charged with our School Rep Mentoring Program- developing the next generation of great QF reps.

References: District 204, Wheaton Warrenville District 200, Orland Park District 135 (you will find more in our presentation

packet “Our Best Advertisement” as we serve over 1500 Band & Orchestra directors in Chicago and Michiana area—entire list

available on request)

Explain what you believe to be your company’s greatest strength.

Plainfield District 202 ranks as the fifth largest school district in the state of Illinois. Quinlan & Fabish Music Company is the

RIGHT size to service your needs. Only IPSD 204 is similar in size and scope in the area. In our opinion, our smaller competi-

tors will have difficulty meeting the demands and expectations of a large school district with seven middle schools and four

high schools. By contrast, our largest competitor is part of a nationwide chain and since the Chicago store represents a small

part of their overall corporate focus, the attention to detail and specialized concerns of local districts cannot be given the

same degree attention as a proven, family-owned company like ours. Having the finest trained repair staff and a team of de-

voted school reps provides us with the unique size, ability and capacity to service a very large and developed music program

like that in Plainfield District 202. A robust web site enhances the opportunities for parents & teachers to access our products

and services by internet, phone, in-store, or utilizing our road rep infrastructure. We believe we are uniquely qualified to pro-

vide the best combination of size, service, and satisfaction to your school district.

Explain what you believe to be your company’s greatest weakness.

As our company grows, it is important that we maintain the personalized service that has been the cornerstone of our organi-

zation for many years.

Does your company provide any educational opportunities for students and educators? If so, explain in detail.

YES! In fact, our company provides more educational opportunities than our competitors combined annually!! Here is a list of

these events in the last 20 months: Summer Recruiting Poster Contest, Back to School Young B&O Reading Sessions, Dr.

Cate’s Flute Camp, Make Music Chicago, String Repair Class (VCM Meca class at QF), sponsor WFMT program-Introductions,

Flute Workshop with Marco Granados, Low Brass Master Class with Phil Brown, “Bridging the Gap” 8-9th grade retentions

workshop at IMEA (and ILMEA 2016), Student Teacher Day, Conn Selmer VIP program and Artist Select opportunities, Work-

shops with Doc Severinsen, Julian Bliss, Morrie Backun, Denise Gainey, Ernesto Fernandez, Kelly Langenberg, Chris O’Hara,

Lance LaDuke, Frank Catalano, Phil Brown, IL Music Advocacy Day in Springfield, Kane County Institute Day, Chicagoland Out-

standing Music Educator Awards, MECA classes at QF locations (VanderCook College of Music Continuing Education), Brass

Day at NIU with Vincent DiMartino, and Trombone Day at UW-Plattville.

7 1302017

XI. CONTRACT TERMS

The successful Vendor shall agree to enter into a contract with the District regarding the services that includes

at least the following terms:

I. Duration of Contract. The contract is a three (3) year contract ending in June 30, 2020 with two (2) ad-

ditional renewal years ending in June 30, 2022.

II. The Distr ict Liability. The Distr ict nor any Distr ict employee or agent will be liable for unpaid instru-

ment rental or purchase balance, all rental and purchase transactions are between the music service provider and

individual family.

III. Status as Independent Vendor . Vendor and the Distr ict are independent of one another , and neither

has the authority to bind the other to any third person or otherwise to act in any way as the representative of the

other, unless otherwise expressly agreed to in writing signed by both parties hereto. The Vendor shall be re-

sponsible for payment of all taxes imposed in connection with its performance of services and receipt of fees

under this Contract.

IV. Insurance. Dur ing the term of this Agreement, the Vendor , at its sole cost and expense, and for the

benefit of the District, shall carry and maintain the following insurance:

I. Comprehensive general liability and proper ty damage insurance, insur ing against all liability of the

Vendor related to this Agreement, with a minimum combined single limit of One Million Dollars

($1,000,000.00) per occurrence and Two Million Dollars ($2,000,000) general aggregate;

II. Professional Liability Insurance with limits in the per claim amount of not less than Two Million Dol-

lars ($2,000,000.00) and the annual aggregate of not less than Three Million Dollars ($3,000,000);

III. Automobile liability Insurance with a combined single limit of $1,000,000;

IV. Cyber liability/identity theft insurance with a combined limit of $1,000,000;

V. Workers’ Compensation Insurance covering all costs, statutory benefits, and liabilities under State Workers’

Compensation and similar laws for the Vendor’s respective employees; and

VI. Umbrella liability insurance with a minimum combined single limit of One Million dollars

($1,000,000.00) per occurrence and One Million Dollars ($1,000,000) general aggregate.

8 1302017

The insurance shall include sexual abuse and molestation coverage. All insurers shall be licensed by the State of

Illinois and rated A+-VII or better by A.M. Best or comparable rating service. The comprehensive general liability

and property damage insurance policy shall name the District, its Board, the Board members, employees, agents,

and successors as an additional insured on a primary noncontributory basis with a waiver of subrogation in favor of

the District. The Vendor shall provide the District with certificates of insurance and/or copies of policies reasonably

acceptable to the District evidencing the existence of the coverage described above, including form and deductibles,

during the duration of this Agreement. The failure to provide acceptable insurance shall be deemed a breach of this

Agreement entitling the District to terminate this Agreement immediately. All policies of insurance shall provide by

endorsement that no coverage may be canceled, terminated, or reduced by the insuring company without the insur-

ing company having first given at least 30 days prior written notice to the District by certified mail, return receipt

requested.

V. Compliance with Laws. The Vendor shall at all times observe and comply with all laws, ordinances, regu-

lations and codes of the federal, state, county and other local government agencies, which may in any manner affect

the performance of the contract and in particular any such laws pertaining to safety. In addition, the Vendor shall

comply with all the District policies. It shall be mandatory that the Vendor will not discriminate against members of

the public, any employee or applicant for employment because of race, color, religion, sex, national origin, ances-

try, age, marital status, physical or mental impairment unrelated to ability, or unfavorable discharge from military

service; and further that the Vendor will comply with all the provisions of the Illinois Human Rights Commission

as required by the rules and regulations for public contracts.

VI. Criminal Background Check. The Vendor shall author ize the Distr ict to execute fingerpr int/cr iminal

background investigations of any employee regularly assigned to perform work at the District and shall provide the

District with a list of the names and addresses of each employee who may be so assigned. Costs related to criminal

background investigation of the Vendor’s employees are the responsibility of the Vendor.

VII. No Assignment. The contract shall not be assigned, nor shall any par t of the same be subcontracted,

without the written consent of the District, and in no case shall such consent relieve the Vendor from its obliga-

tions, or change the terms of the contract.

VIII. Removal of Employees. The Distr ict reserves the r ight to request that the Vendor remove any employee

for unsatisfactory performance, appearance, behavior, or attitude.

IX. Termination.

a) With Cause. The District reserves the right to terminate Vendor upon 30 days written notice if in the judgment of

the District the Vendor has breached any provision of the contract or failed to perform to the satisfaction of the Dis-

trict.

b) Without Cause. The District may terminate the contract without cause after providing 60 days’ notice to the Ven-

dor.

9 1302017

VIII. Hold Harmless and Indemnification. To the extent permitted by law, the Vendor shall assume all

liability for, and shall protect, defend, indemnify, and hold harmless the District and its members individually,

their officers, employees, servants, and agents from and against all claims, actions, suits, judgments, costs, loss-

es, expenses, and liabilities of whatsoever kind or nature including reasonable legal fees incurred by the District

arising out of:

a) Any infringement (actual or claimed) of any patents, copyrights, or trade names by reason of any work per-

formed or to be performed by the Vendor under this Contract or by reason of anything to be supplied by the

Vendor pursuant to this Contract.

b) Bodily injury, including death, to any person or persons (including Vendor's officers, employees, agents, and

servants) or damage to or destruction of any property, including the loss of use thereof:

(i) Caused in whole or in part by any act, error, or omissions by the Vendor or any subcontractor or anyone di-

rectly or indirectly employed by any of them regardless of whether or not it is caused in part by a party to be

indemnified hereunder.

(ii) Arising directly or indirectly out of the use, misuse, or failure of any machinery or equipment used directly

or indirectly in the performance of this Contract.

IV. Damage to Proper ty. In the event the Distr ict’s property or any of the surrounding areas are destroyed or

damaged as a result of the Vendor’s work under the contract, the Vendor shall, at Vendor’s sole cost, restore

the property or any surrounding area. Such restoration shall be to a condition at least equivalent to the condition

of the affected area immediately before the destruction or damage.

V. Responsibility for Equipment/Mater ials Shipped. The Vendor shall be responsible for the equipment

or supplies covered by this contract until they are delivered at the designated point, but the Vendor shall bear all

risk on rejected equipment and supplies after notice of rejection. Rejected equipment or supplies must be re-

moved by and at the expense of the Vendor promptly after notification of rejection.

Upon failure to do so within ten days after date of notification, the District may return the rejected equipment or

supplies to the Vendor at the Vendor’s risk and expense, or dispose of them as its own property.

VI. Governing Law. This Contract shall be governed by, construed, and enforced in accordance with the

laws of the State of Illinois without regard to conflict of law principles. Jurisdiction and venue for all disputes

hereunder shall be the Circuit Court located in Will County, Illinois, or the federal district court for the North-

ern the District of Illinois. 10 1302017

XII. ADDITIONIAL REQUIRED DOCUMENTS

Your company’s philosophy or mission statement

The price structure for in-store private lessons:

Copy of rental Agreement for band and orchestra instruments

Detailed pricing information regarding monthly payments and rental/purchase plan

Description and cost of maintenance & replacement plan for purchase and rental customers

Method of payments accepted; finance plans

Repair service and price list for specific repairs

List specific events, scholarships, and awards your company has sponsored to benefit the communities or

school districts you serve.

Since 1989, QF has sponsored the Chicagoland Outstanding Music Educator Awards, recognizing excellence in the field of

Music Education. QF sponsors the Lorraine Quinlan scholarship for a music education student at annually at VanderCook

College of Music. In addition, here is a list of these events in the last 20 months: Summer Recruiting Poster Contest, Back to

School Young B&O Reading Sessions, Dr. Cate’s Flute Camp, Make Music Chicago, String Repair Class (VCM Meca class at

QF), sponsor WFMT program-Introductions, Flute Workshop with Marco Granados, Low Brass Master Class with Phil Brown,

“Bridging the Gap” 8-9th grade retentions workshop at IMEA (and ILMEA 2016), Student Teacher Day, Conn Selmer VIP pro-

gram and Artist Select opportunities, Workshops with Doc Severinsen, Julian Bliss, Morrie Backun, Denise Gainey, Ernesto

Fernandez, Kelly Langenberg, Chris O’Hara, Lance LaDuke, Frank Catalano, Phil Brown, IL Music Advocacy Day in Springfield,

Kane County Institute Day, Chicagoland Outstanding Music Educator Awards, MECA classes at QF locations (VanderCook

College of Music Continuing Education), Brass Day at NIU with Vincent DiMartino, and Trombone Day at UW-Plattville.

Attach a separate sheet listing all considerations or incentives that would be provided to the District. This

may include monetary or non-monetary incentives, useful to the District and not previously included in any of

the above specification.

List the service and professional organizations to which your company belongs and their role in Music Edu-

cation.

We are members or support the following organizations: ILMEA-Illinois Music Educators Association, IGSMA-Illinois Grade

School Music Assn., NASMD-Natl Assn of School Music Dealers, NAMM-International Music Products Assn., Music Achieve-

ment Council, Chicago Symphony Orchestra (outreach division), NAPBIRT-National Association of Band Instrument Repair

Technicians, RPMDA-Retail Print Music Dealers Association, ARTSPEAKS204-local arts advocacy group, Midwest Clinic board

of directors.

List any awards or special recognition your company has received.

Retailer of the Year (Music, Inc) 2014; Don Johnson Music Industry Service Award-2013; NAMM Top 100 Deaaler

2011,2012,2013,2014, 2015, 2016; AIMM B&O Top Dealer Award; Music Trades Top 25 Dealer recognition; Musical Mer-

chandise Review top retail chain recognition; Retail Excellence Award 2009; NAMM Milestone Award 2009;

List one references that we may contact regarding similar services with a similar size District

Indian Prairie School District 204 - QF has been their recommended vendor for instrument rental and service for over 20

years. References:

Superintendent-Karen Sullivan—630.375.3010—Karen_sullivan@ipsd.org

Asst. Supt—Stan Gorbatkin (former Band Director too!) - 630.375.3090—stan_gorbatkin@ipsd.org

Fine Arts Coordinator—Grant Sahr—630.585.0952 - grant_sahr@ipsd.org

List three references that we may contact regarding your company as it relates to School Music service

Joliet District 86—Patrick Baker—Fine Arts Coordinator - 815-740-3196 x282 - pbaker@joliet86.org

District 300—Jake Stouffer—Fine Arts Coordinator - 847-532-6115 - Jacob.Stouffer@D300.org

St Charles District 303 - Lori Rollins (Music Coordinator) - 331-228-2300 - Lori.Rollins@d303.org

In addition, Vendor’s must complete the following:

a. Exhibit A - VENDOR INFORMATION AND AUTHORIZATION

b. Exhibit B - AKNOWLEDGEMENT OF ADDENDUM

c. Exhibit C – CERTIFICATIONS

d. Exhibit D - DEVIATIONS FORM

Ex. A – 1 1302017

Exhibit A - VENDOR INFORMATION AND AUTHORIZATION

NOTE: UNSIGNED PROPOSALS WILL NOT BE ACCEPTED

The undersigned Vendor declares that it has examined and familiarized itself with the request for proposal docu-

ment dated February __, 2017. In making this proposal, the undersigned waives all right to plead any misunder-

standing of the request for proposal document and agrees to perform all of the work required herein. If this proposal

is accepted, the undersigned offers and agrees to furnish all services upon which prices are quoted, at the price and

times stated, and subject to all conditions and terms recorded on this proposal.

Company Name:

Signed: Date:

Print Name: Title:

Address: City: State:

Telephone:

Fax: ______________________ E-Mail:

Subscribed to and Sworn

Before me this ____ day of

___________, 2017.

Notary Public

NOTE: If a joint venture is proposed, each party must provide this authorization. Ex. B – 1 1302017

Exhibit B - ACKNOWLEDGEMENT OF ADDENDUM (if any)

Addendum #1: acknowledge receipt on _________________________

Addendum #2: acknowledge receipt on _________________________

Addendum #3: acknowledge receipt on _________________________

Signed: Date:

Print Name: Title:

Address: City: State:

Telephone:

Subscribed to and Sworn

Before me this ____ day of

___________, 2017.

Notary Public Ex. C – 1 1302017

Exhibit C - CERTIFICATIONS

A. CRIMINAL BACKGROUND INVESTIGATION

The undersigned hereby authorizes the Board of Education to request a criminal background investigation from the

Illinois State Police, as to any employee assigned to the District and to receive criminal history record information

pursuant thereto.

Pursuant to section 5/10-21.9 of Illinois School Code, the undersigned hereby certifies as follows:

1. The Vendor shall not send to any school building or on school property any employee or agent who is a child sex

offender as defined in the Child Sex Offender and Murderer Community Notification Law and who has any direct

or indirect contact with any student.

2. The Vendor shall not send to any school building or on school property any employee or agent who has been

convicted of any offense identified in section 5/10-21.9 (c) of the Illinois School Code and who may have any di-

rect or indirect contact with any student.

B. CERTIFICATE OF ELIGIBILITY TO BID

Vendor, pursuant to section 33E-11 of the Illinois Criminal Code of 1961 as amended, hereby certifies that neither

(he, she, it) nor any of (his, her, its) partners, officers, or owners of (his, her, its) business has been convicted in the

past five (5) years of the offense of bid rigging under section 33E-3 of the Illinois Criminal Code of 1961 as

amended and that neither (he, she, it) nor any of (his, her, its) business has ever been convicted of the offense of bid

-rotating under section 33E-4 of the Illinois Criminal Code of 1961 as amended.

C. DRUG FREE WORKPLACE

Vendor, having 25 employees or more, does hereby certify pursuant to Section 3 of the Illinois Drug-Free Work-

place Act (30 ILCS 580/3) that it shall provide a drug-free workplace for all employees engaged in the performance

of work under the Contract by complying with the requirements of the Illinois Drug-Free Workplace Act and fur-

ther certifies that it is not ineligible for award of the Contract by reason of debarment for a violation of the Illinois

Drug-Free Workplace Act.

Or

Vendor, having less than 25 or more employees, shall provide a drug free workplace for all employees engaged in

the performance of the work under the contract. Ex. C – 2 1302017