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REQUEST FOR PROPOSAL FOR
AUDIOVISUAL SYSTEMS FOR NEW CAMPUS POLICE DEPARTMENT
RFP Number: 2-RFP-19-011 Submission Deadline Date/Time: February 1 2019; 2:00 p.m. CST
AUDIOVISUAL SYSTEMS FOR NEW CAMPUS POLICE DEPARTMENT FOR OKLAHOMA CITY COMMUNITY COLLEGE (OCCC)
CONTRACTORS: Proposals are invited for Audiovisual Systems for the new Campus Police Department for Oklahoma City Community College (OCCC) in accordance with the standard terms and conditions and specifications set forth in this Request for Proposal (RFP). Proposals must be received at the address noted below and not later than the date and time of the submission deadline. All proposals must be clearly marked as a sealed proposal with the RFP Number, Opening Date and Time on the outside of the envelope or packing containing the Proposal. OCCC reserves the right to reject any or all proposals. Proposal submissions MUST meet all general and specific terms and contain the following:
1. Detailed response to the RFP 2. Statement of Price 3. Certification for Competitive Bid and Contract (Non-Collusion Certification) 4. Supplier Contract Affidavit 5. Certificate of Compliance, if applicable
RFP Number: 2-RFP-19-011 Proposal Delivery Address: Date Issued: January 16, 2019 Mr. Craig Sisco, Director of Purchasing Oklahoma City Community College Submission Deadline (Opening): John Massey Center, Purchasing Dept. Date: February 1, 2019 Room 140 Time: 2:00 P.M. CST 7777 South May Avenue Oklahoma City, OK 73159 CERTIFICATION: Upon signing this Proposal, the Contractor certifies that the Standard Terms and Conditions and specification have been read as set forth in the RFP, understands such and agrees to be bound by these Standard Terms and Conditions and specifications when a contract is entered into pursuant to this RFP. The Contractor also agrees that the proposal incorporates the Standard Terms and Conditions and specification of this RFP and is the complete and exclusive statement of the terms of the agreement between the parties, which supersedes all proposals or prior agreements, oral or written, and all other communications between the parties relating to the RFP. Proposal that are not signed will be rejected. ________________________________________ ____________________________ Name of Firm Federal Tax ID # ________________________________________ ____________________________ Address, City State, Zip Email Address ________________________________________ ____________________________ Printed Name Title ______________________________________ ____________________________ Signature of Authorized Individual Date
TABLE OF CONTENTS
1.0 General Information 1.1 Introduction 1.2 College Information 1.3 Independent Contractor
2.0 Proposal Request
2.1 Issuing Office 2.2 Electronic Copies of RFP 2.3 Schedule of Events 2.4 Mandatory Pre-Bid Meeting/Site Visit 2.5 Clarification of RFP 2.6 Cost for Proposal Preparation and Campus Visits
3.0 Proposal Information
3.1 Submission of Proposal 3.2 Response Format 3.3 Contents of Proposal 3.4 Revisions to the RFP 3.5 Errors and Omissions in this RFP / Enhancements 3.6 Errors and Omissions in Contractor’s Proposal 3.7 Required Signatures 3.8 Notification of Non-Selection 3.9 Withdrawal of Proposals 3.10 Pre-Award Presentations 3.11 Pre-Award Negotiations 3.12 Effective Period of Proposals 3.13 Rejection or Contractor Counter-offers, Stipulations and Other Exceptions 3.14 Right to Use Contractor’s Ideas / Proprietary Information 3.15 Contractor’s Need to Use Proprietary Rights of OCCC 3.16 Public Record 3.17 Proposal Pricing to Reflect OCCC Tax Exempt Status 3.18 Contractual Intent/Right to Terminate and Recommence RFP Process 3.19 Proposal Acceptance/Rejection 3.20 Contractor’s Understanding of the RFP 3.21 Provide Information in Good Faith without Liability 3.22 Proposal Costs 3.23 Determination of and Information Concerning Contractor’s Qualifications 3.24 Selection, Negotiation, Additional Information 3.25 Proposal Organization 3.26 Terms and Conditions for Communication between OCCC and Contractors 3.27 Verbal versus Written Communication 3.28 Response to Communications from Contractor 3.29 Inquiries about Interpretations 3.30 Apparently Conflicting Information Obtained by Contractor 3.31 Collusion Prohibited 3.32 Improper Business Relationship / Conflict of Interest Prohibited
4.0 Terms and Conditions of Resulting Contract
4.1 Contract Award 4.2 Contractual Force and Effect 4.3 Contract Status 4.4 Terms and Conditions of Resulting Contract 4.5 Conflicting Provisions 4.6 Discrepancies between Numbers and Words 4.7 Settlement of Contract Disputes 4.8 Termination for Default 4.9 Contract Termination/Show Cause Letter/Certain Remedies 4.10 Contract Modification 4.11 Contract Assignment or Sublet 4.12 No Waiver of Rights by OCCC 4.13 Choice of Law and Venue
4.14 Hold Harmless and Indemnification 4.15 Limitation of Liability 4.16 Actions of Contractor 4.17 Liens 4.18 Federal, State, and Local Taxes, Licenses and Permits 4.19 Payment in Advance of Receipt of Products or Services Provided 4.20 Insurance Requirements 4.21 Workers Compensation 4.22 Americans with Disabilities Act 4.23 Equal Opportunity Employer 4.24 Ethical Standards 4.25 Debarment 4.26 Compliance with Terms and Conditions
5.0 Specifications
APPENDICES Appendix A – Required OCCC Forms for RFP (Required) Appendix B – No Bid Response Form Attachment A – Section 27 41 00 Audio-Video Systems Specifications
REQUEST FOR PROPOSAL FOR AUDIOVISUAL SYSTEMS FOR NEW CAMPUS POLICE DEPARTMENT FOR
OKAHOMA CITY COMMUNITY COLLEGE
1.0 GENERAL INFORMATION
1.1 Introduction
Oklahoma City Community College (OCCC) is embarking on the renovation of an existing
building on campus to be repurposed as the new Campus Police Department. A general
construction contract is already in place and with completion slated for June of 2019. This
RFP includes audiovisual equipment that is not part of that general construction package
but that is required for functional operation of the space. Design and primary-level support
are provided by the OCCC’s Information Technology Department. The goal of this project is
to develop a plan to purchase the required equipment to be installed by OCCC in the newly
renovated Campus Police Department building.
1.2 College Information
Oklahoma City Community College (OCCC) is a two-year community college which first
opened in 1972. It has grown to serve more than 28,000 students per year. OCCC enrollment
for the Spring 2018 semester totaled 11,076 students. It offers a full range of associate
degree programs, which prepare students to transfer to baccalaureate institutions. Other
degree and certificate programs are designed to prepare students for immediate
employment in a variety of fields. Additionally, OCCC offers a wide range of community and
continuing education courses, workshops, conference, and seminars.
1.3 Independent Contractor
The relationship of the Contractor and OCCC shall be that of an Independent Contractor,
any other provision herein withstanding. Any and all employees or agents of the Contract or
other person, while engaged in the performance of any work or services required by the
Contractor under these specifications, shall not be considered employees of OCCC.
2.0 PROPOSAL REQUEST
2.1 Issuing Office
This RFP is issued by the Office of the Acting Vice President for Information and Instructional
Technology at the request of the Facilities Management Department of Oklahoma City
Community College. The Purchasing department located at 7777 South May Avenue,
Oklahoma City, is the sole point of contact between Contractors and OCCC for the selection
process. Personal contact should be made through:
Mr. Craig Sisco, Director of Purchasing
Oklahoma City Community College
Purchasing Department
or his designee. OCCC will provide written notification of OCCC’s intent to award the
contract.
2.2 Electronic Copies of RFP
Electronic copies of the RFP will be distributed to Contractors by email or can be
downloaded from the OCCC Purchasing website located at www.occc.edu/purchasing.
2.3 Schedule of Events
The following schedule will apply to this RFP, but may change in accordance with the
College’s needs.
2.4 Mandatory Pre-Bid Meeting
A mandatory Pre-Proposal Meeting and Site Visit will be held as scheduled below. The
purpose of this conference is to provide an opportunity for potential Contractors to ask
OCCC representatives questions regarding terms, conditions and specifications of the RFP.
Contractor attendance is MANDATORY. Failure to potential Contractors to attend this
meeting will preclude their ability to submit proposals under this RFP. Notification of
attendance must be made prior to the Pre-Proposal meeting.
Location: Oklahoma City Community College
Al Snipes Boardroom
7777 S. May Avenue
Oklahoma City, OK 73159
Date: January 22, 2019
Time: 10:30 a.m. CST
Point of Contact: Craig Sisco, Director of Purchasing
2.5 Clarification of the RFP
Contractors may submit written questions regarding the specifications or requirements of
the RFP. Written questions must be received by email to OCCC no later than 1:00 P.M. CST
on January 24, 2019. Questions will not be answered over the phone and phone or voice
message received regarding this RFP will not be returned. If OCCC determines that it should
provide additional information or clarification, or if additional requirements are needed,
Release of RFP January 16, 2019
Mandatory Pre-Bid Meeting/Site Visit January 22, 2019; 10:30 a.m. CST Request for Information Deadline January 24, 2019; 1:00 p.m. CST RFP Submission Deadline February 1, 2019; 2:00 p.m. CST RFP Response Review Period February 4 – February 8, 2019 Notice to Proceed February 11, 2019
Pre-Installation Meeting February 15, 2019
Shop Drawing Preparation and Review February 25 – March 22, 2019
Procurement and Pre-Installation March 25 – April 15, 2019
General Contract Substantial Completion April 15, 2019
AV On-Site Installation Begins April 16, 2019
IPDG Site Observation (50% Install) May 10, 20019
AV Programming May 20 – May 31, 2019
Final Punch List and System Startup Witnessing June 3, 2019
Project Closeout Documents and Punch List Completion
June 3 – June 14, 2019
Project Complete June 14, 2019
Contractors will be notified by written addendum. All addenda issues will also be posted on
the OCCC Purchasing website as referenced in section 2.2. All or any addenda issued must
be acknowledges by the Contractor on the RFP submitted.
2.6 Cost for Proposal Preparation and Campus Visits
OCCC will not reimburse the Contractor for costs incurred in the preparation and submission
of proposals, nor will OCCC reimburse Contractors for expenses related to visiting the
campus or providing on-campus presentation related to proposals, of applicable.
3.0 PROPOSAL INFORMATION
3.1 Submission of Proposals
Contractor shall provide one (1) original and signed copy and two (2) copies of the RFP,
including acknowledgement of addenda issued and one (1) electronic copy in compact disc
or flash drive format. Please do not password protect compact disc or flash drive. Hard
copies should be bound and clearly marked.
Sealed written proposals will need to be received by 2:00 P.M. CST on February 1, 2019 at
the following address:
Attn: Mr. Craig Sisco, Director of Purchasing
Oklahoma City Community College
Purchasing Department
John Massey Center, Room 140
7777 South May Avenue
Oklahoma City, OK 73159
All proposal packages submitted must be signed, sealed and labeled. The below sample label
must be used on the envelope.
Bid No: 2-RFP-19-011
RFP Due Date: February 1, 2019
RFP Due Time: 2:00 p.m.
Offeror’s Name: ____________________________
Offeror’s Address: ____________________________
____________________________
Project Title: Audiovisual Systems for New Campus Police Department
Deliver this package to the Purchasing Office – JMC RM 140
It is mandatory that the RFP package label, as shown above, is used or this exact information
is provided on the outside of the sealed proposal package. Failure to do so may cause the
proposal to be rejected.
Proposals must be signed by an official authorized to bind the Contractor to the resulting
contract. Any literature descriptive of the Contractor must be submitted with the original
and electronic proposal.
Contractors are cautioned that only written information contained in this RFP (including any
amendments and addenda) are to be relied upon for preparation of a proposal.
Each Contractor is solely responsible for the timely delivery of the proposal by the specified
deadline. State law required that the proposal be submitted no later than the date and time
specified in this RFP. Contractors mailing proposals should allow a sufficient mail delivery
period to ensure timely receipt of their proposal by the issuing office. Once again, timely
receipt is defined as on or prior to 2:00 P.M. CST on February 1, 2019. Any proposals received
after the scheduled date and time will be immediately disqualified. All proposals shall be
guaranteed and binding for a period of not less than ninety (90) days past the proposal
submission deadline.
3.2 Response Format
Beginning with the first subsection, it is requested that contractors respond to each
subsection of this RFP in the same paragraph and item number sequence, stating first the
requirement and then providing their response.
For those paragraphs or items not requiring a specified response, Contractors may respond
with concurrence or acknowledgement. Reference to handbooks or other technical
documentation may be used to augment the response to an item but may not constitute
the entire response.
Reference to handbooks and technical documentation must include the paragraph and/or
page number of the referenced document. It is requested that brochures and bulky
publications be separate from the written response.
3.3 Contents of Proposal
A. Contractors should include as part of their proposal all of the provisions of this RFP and
furnish all required information.
B. If the Contractor submits standard terms and conditions with the proposal, and if any of
those terms are in conflict with the laws of the State of Oklahoma, State law shall
govern. Standard terms and conditions submitted may need to be amended to
adequately reflect all of the conditions of this RFP. Upon award of this RFP, the
Contractor will be sent OCCC’s standard Contract for Services to sign for the impending
contract period.
C. All agreements of any nature requiring execution by OCCC must be submitted with the
proposal.
D. A sample contract, if applicable, must be submitted with the proposal for review if
required by the Contractor and will later require signature of OCCC officials.
E. OCCC reserves the right to reject any proposal that does not comply with their
requirements and specification of the RFP. An offer may be rejected if the offer contains
or imposes terms or conditions that would modify the requirements of the RFP or limit
the offerors’ liability to the State of Oklahoma or OCCC.
3.4 Revisions to the RFP
OCCC may revise any part of this RFP for any reason by issuing addenda. Addenda will be
communicated to all Contractors on record as having received this RFP, and such
Contractors are responsible for the information contained in such addenda, whether or not
they acknowledge receipt. OCCC is under no obligation to communicate such addenda to
Contractors who notify OCCC that they will not be responding to this RFP. OCCC may
determine whether an addendum will be considered as part of the RFP and/or as part of any
contract resulting therefrom. OCCC shall reject Contractor’s responses to addenda if such
responses are received after the RFP closing date and time.
3.5 Errors and Omissions in this RFP / Enhancements
Potential Contractors shall bring to OCCC’s attention any discrepancies, errors, or omissions
that may exist within this RFP. Contractors shall recommend to OCCC any enhancements in
respect to this RFP which may be in OCCC’s best interest.
3.6 Errors and Omissions in Contractor’s Proposal
OCCC may accept or reject any Contractor’s Proposal, in part or in its entirety, if such
Proposal contains errors, omissions, or other problematic information. OCCC shall
determine the materiality of such errors, omissions, or other problematic information. OCCC
reserves the right to contact Contractors for clarification of ambiguous information
contained in any proposal.
3.7 Required Signatures
OCCC may reject any Contractor’s response if it is not signed and/or notarized as indicated
and/or required on the areas, spaces, or forms provided within this RFP.
3.8 Notification of Non-Selection
OCCC reserves the right not to notify Contractors whose RFP responses are not selected for
further consideration or notice of award. If ICCC decides to notify such Contractors in
writing, it will send the notifications to the address or email indicated in each such
Contractor’s proposal.
3.9 Withdrawal of Proposals
Contractors may withdraw their Proposals at any time prior to the RFP closing date.
Contractors may request in writing to withdraw their Proposal after the RFP closing date
and any time prior to notice of award. OCCC shall have the sole authority to grant or deny
such a request. In the event OCCC grants such a request, it may withhold issuing future RFP’s
to such Contractors.
3.10 Pre-Award Presentations
OCCC reserves the right to require presentations from the highest ranked Contractors, or
from all Contractors, in which they may be asked to provide information in addition to that
provided in their Proposals. The determination of how many Contractors are required to
submit presentations is solely at the discretion of OCCC. Information relative to the topics
or information to be presented by the Contractors selected for presentations will be
provided at the time of presentation notification. Costs of preparing and attending the
Presentation portion of the RFP are to be borne by the Contractor.
3.11 Pre-Award Negotiations
OCCC reserves the right to negotiate prior to award with the highest ranked Contractors for
purposes of addressing matters set forth in the following list, which may or may not be
exhaustive:
Obtaining the most advantageous financial agreement;
Resolving minor differences and scrivener’s errors;
Clarifying necessary details and responsibilities;
Emphasizing important issues and points;
Receiving assurances from Contractors.
3.12 Effective Period of Proposals
Under this RFP, OCCC shall hold that Contractor’s responses to this RFP shall remain in effect
for a period of ninety (90) days following the closing date, in order to allow time for
evaluation, approval, and award of the contract. Any Contractor who does not agree to this
condition shall specifically communicate in its Proposal such disagreement to OCCC, along
with any proposed alternatives. OCCC may accept or reject such proposed alternatives
without further notification or explanation. At the time that OCCC announces a Contract
award(s), all information included in the Successful Contractor(s) responses become part of
the ensuing Contract documents.
3.13 Rejection or Contractor Counter-offers, Stipulations and Other Exceptions
Any Contractor exception, stipulation, counter-offer, requirement, and/or other alternative
term or condition shall be considered rejected if State law or OCCC policy govern the issue
as solely determined by OCCC and unless specifically accepted in writing by OCCC and
thereafter incorporated into any contract resulting from this RFP.
3.14 Right to Use Contractor’s Ideas/Proprietary Information
If the Contractor submits proprietary information with the Proposal, the Contractor shall
ensure that it is enclosed in a separate envelope from the Proposal and that it is clearly
designated and conspicuously labeled as such.
OCCC shall have the right to use any ideas that are contained in any Proposal received in
response to this RFP, along with any adaption of such ideas. Selection or rejection of the
Proposal shall not affect OCCC’s right of use. Provided, however, that subject to Section 3.15,
OCCC will, in good faith, and to the extent permitted by applicable law, honor any Contractor
information that is clearly designated and conspicuously labeled as proprietary. OCCC shall
not be liable in any manner or in any amount for disclosing Proprietary Information if such
information is not clearly so designated and conspicuously so labeled. OCCC shall likewise
not be liable if it did not know or could not have reasonably known that such information
was proprietary.
3.15 Contractor’s Need to Use Proprietary Rights of OCCC
All information proprietary to OCCC and disclosed by OCCC to any Contractor shall be held
in confidence by the Contractor and shall be used only for purposes of the Contractor
performance under any contract resulting from this RFP.
3.16 Public Record
Once finalized, documents resulting from this RFP, including the resulting award, are
available for public inspection pursuant to the Oklahoma Open Records Act, 51 O.S. § 24 A.1
et seq. Copies are provided upon written request to OCCC Public Relations office. For all
information requested of this RFP, Contract, or Contract award under the Oklahoma Open
Records Act, OCCC shall be entitled to be reasonably compensated of all costs associated
with printing and mailing the requested documentation consistent with the Oklahoma Open
Records Act. OCCC shall not be liable in any manner or in any amount for disclosing
Proprietary Information if such information is required by law to be disclosed.
3.17 Proposal Pricing to Reflect OCCC Tax Exempt Status
Proposal pricing shall be exclusive of taxes. OCCC is exempt from taxes, including State Sales
Tax, Property (Ad Valorem) tax, and Federal Excise Tax. The exemption authority is
Oklahoma State Tax Code, Title 68, O.S. 1981, Article 13, Section 1356. OCCC will provide
tax exemption documents upon request.
3.18 Contractual Intent/Right to Terminate and Recommence RFP Process
OCCC intends to contract with the Successful Contract whose Proposal is considered to be
in the best interest of OCCC. However, OCCC may terminate this RFP process at any time up
to notice of award, without prior notice, and without liability of any kind or amount. Further,
OCCC reserves the right to commence one or more subsequent RFP processing seeking the
same or similar products or service covered hereunder.
3.19 Proposal Acceptance/Rejection
OCCC reserves the right to accept or reject any or all Proposals. Such rejection may be
without prior notice and shall be without any liability or any kind or amount to OCCC. OCCC
shall not accept any Proposal that OCCC deems not to be in their best interest. ICCC shall
reject Proposal submitted after the closing date and time.
3.20 Contractor’s Understanding of the RFP
In responding to this RFP, the Contractor accepts the responsibility fully to understand the
RFP in its entirety, and in detail, including making any inquiries to OCCC as necessary to gain
such understanding. OCCC reserves the right to disqualify any Contractor who demonstrates
less than such understanding, Further, OCCC reserves the right to determine, at their sole
discretion, whether the Contractor has demonstrated such understanding. Related to this,
OCCC’s right extends to cancellation of award if award has been made. Such disqualification
and/or cancellation shall be at no fault, cost, or liability whatsoever to OCCC.
3.21 Provide Information in Good Faith without Liability
All information provided by OCCC in this RFP is offered in good faith. Individual items are
subject to change at any time. OCCC makes no warranty or certification that any item is
without error. OCCC is not responsible or liable for any use of the information, or for any
claims attempted to be or asserted therefrom.
3.22 Proposal Costs
OCCC is not liable in any manner or to any extent for any cost or expense incurred by any
Contractor in the preparation, submission, presentation, or any other action connected with
proposing or otherwise responding to this RFP, including attendance at the mandatory Pre-
Proposal meeting. Such exemption from liability applies whether such costs are incurred
directly by the Contractor or indirectly through the Contractor’s agents, employees, assigns,
or other, whether related or not to the Contractor.
3.23 Determination of and Information Concerning Contractor’s Qualifications
OCCC reserves the right to determine whether a Contractor has the ability, capacity, and
resources necessary to perform in full any contract resulting from this RFP. OCCC may
request from Contractors information it deems necessary to evaluate such Contractors’
qualifications and capacities to deliver the products and/or services sought hereunder.
OCCC may reject any Contractor’s Proposal for which such information has been requested
but which Contractor has not provided. Such information may include but is not limited to:
Financial resources;
Personnel resources;
Physical resources;
Internal financial, operating, quality assurance, and other similar controls and
policies;
Resumes of key executive, officers, and other personnel pertinent to the
requirements of the RFP;
Customer references; and
Disclosures of complaints or pending actions, legal or otherwise, against the
Contractor.
3.24 Selection, Negotiation, Additional Information
Although OCCC reserves the right to negotiate with any Contractor or Contractors to arrive
at its final decision and/or to request additional information or clarification on any matter
included in the Proposal, it also reserves the right to select the most responsive Contractor
or Contractors without further discussion, negotiation, or prior notice. OCCC presumes that
any Proposal is a best-and-final offer.
3.25 Proposal Organization
Contractors shall present Proposals in a format that can be readily incorporated into a
contract. Contractors may present narrative Proposals provided that such Proposal follow
the same outline and numbering scheme of this RFP, including full descriptive cross-
references to all requirements listed in Section 5.0, “Specifications.” Contractors shall
endure that their Proposals include page numbers and are organized in a manner that will
facilitate evaluation. OCCC reserves the right to reject without prior notice and without
liability of any kind or amount any Proposal that it deems overly complex, disorganized, or
difficult to evaluate. OCCC reserves the right to make such a decision without any input or
communication from any other party. Contractors shall ensure that, at a minimum, their
Proposals contain the components set forth in the following list:
Original required section from this RFP;
Any additional responses in corresponding sequential order; and
Any additional supporting data.
3.26 Terms and Conditions for Communications between OCCC and Contractors
3.26.1 Communication and Inquires between OCCC and Contractors
Contractor inquiries and requests for clarification related to this RFP should be
submitted in writing only, by email to the following representative:
Mr. Craig Sisco
Director of Purchasing
Oklahoma City Community College
7777 S. May Avenue
Oklahoma City, OK 73159
3.26.2 Applicable terms and conditions herein shall govern communications and inquiries
between OCCC and Contractors, as they relate to this RFP. Informal and formal
communications shall commence and cease as described in the following
subparagraphs. Informal communications shall include but are not limited to
requests from/to Contractor or Contractor’s representatives of any kind or capacity,
for information, comments, speculation, etc. Formal Communications shall include
but are not limited to verbal and/or written presentations and pre-award
negotiations under this RFP.
3.23.3 Start and Stop Dates for Formal and Informal Communications
On the date that the Contractor received this RFP, information communications
shall cease and formal communications shall commence. On the date that the
Proposals are opened, informal communications may resume and formal
communications must cease.
3.27 Verbal versus Written Communication
Verbal communication shall not be effective unless formally confirmed in writing by the
specified OCCC procurement official in charge of managing this RFP process. In no case shall
verbal communication override written communication.
3.28 Response to Communications from Contractor
OCCC will make a good-faith effort to provide a written response to each written request
for clarification.
3.29 Inquiries about Interpretations
All requests for interpretations shall be formal and written. OCCC may treat responses to
such requests as Revision to the RFP.
3.30 Apparently Conflicting Information Obtained by Contractor
OCCC is under no obligation whatsoever to honor or observe any information that may
apparently conflict with any provision herein, regardless of whether such information is
obtained from any office, agent, or employee of OCCC. Such information shall not affect the
Contractor’s risks or obligations under a contract resulting from this RFP.
3.31 Collusion Prohibited
In connection with this RFP, Contractor collusion with other Contractors or employees
thereof, or with any employee of the State, including any employee of OCCC, is prohibited
and may result in Contractor disqualification and/or cancellation of award. Such
disqualification and/or cancellation shall be at no fault or liability whatsoever to OCCC.
3.32 Improper Business Relationship / Conflict of Interest Prohibited
In connection with this RFP, each Contractor shall ensure that no improper, unethical, or
illegal relationships or conflict of interest exists between or among the Contractor, OCCC,
and any other party to this RFP. OCCC reserves the right to determine the materiality of such
relationships, when discovered or disclosed, whether intended or not; and to decide
whether or not Contractor disqualification and/or cancellation of award shall result. Such
disqualification and/or cancellation shall be at no fault or liability whatsoever to OCCC.
4.0 TERMS AND CONDITIONS OF RESULTING CONTRACT
4.1 Contract Award
Response to this RFP by Contractor indicates a desire to contract with OCCC. Information
contained in this RFP, along with the Successful Contractor’s response, will be distilled into
a contract document that will be executed by the Contractor and OCCC. Response to this
RFP is not a contract.
4.2 Contractual Force and Effect
The following terms and conditions establish OCCC’s rights and expectations with respect to
the goods and/or services sought hereunder. Unless otherwise specifically proposed by the
Contractor, each term or condition herein shall, upon award by OCCC, have the force and
effect of a contractual understanding between OCCC and the Successful Contractor. OCCC
may pursue any remedy legally available to it in the event the Contractor breaches or
violates any such term or condition.
4.3 Contract Status
OCCC may hold each Contractor’s response to this RFP as a legal offer to contract. If OCCC
formally accepts such offer, a contractual relationship shall be deemed to exist and OCCC
will so communicate to the Successful Contractor(s) by issuing a notice of award.
4.4 Terms and Conditions of Resulting Contract
The specifications, terms, and conditions set forth in this RFP, and any related award
document, shall be included and/or referenced in a contract document and forwarded to
the Successful Contractor(s) for execution.
4.5 Conflicting Provisions
Under no circumstances shall any provision be effective if it is later found to be in conflict
with state statute or other superior directive. In the event of a conflict between or among
any provision contained in the resulting contract, such conflict shall be resolved in the
following order, most effect to least effect.
Original RFP
Negotiations on those matters eligible for negotiation
Additional agreements and/or stipulations
Contractor’s Proposal
4.6 Discrepancies between Numbers and Words
In the event of a discrepancy between information written in numbers and the same
information also written in words, the information written in words shall govern.
4.7 Settlement of Contract Disputes
In the event of dispute, doubt, or difference of opinion as to any matter related to any
contract resulting from this RFP, OCCC reserves the right to select a ranking OCCC executive
officer of officers to render a decision. Such decision shall be final and binding on all parties
to the contract.
4.8 Termination for Default
OCCC may terminate a contract resulting from this RFP, for reason of the Contractor’s
default, if conditions including but not limited to those described in the following list come
into being:
The Contractor is adjudged bankrupt, makes a general assignment for the benefit of
the Contractor’s creditors or a receiver is appointed on account of the Contractor’s
insolvency.
The Contractor persistently or repeatedly refuses or fails to perform specific
provisions of the contract; or so fails to make progress pursuant to the contract’s
terms; or so fails to meet any deliver dates that may be specified in Section 5.0 titled
“Specifications” except when extension may be granted to carry on as required by
the contract.
The Contractor persistently or repeatedly refuses or fails to make prompt payment
to subcontractors and/or OCCC.
The Contractor persistently or repeatedly disregards laws, ordinances, or the
instructions of any duly authorized representative of OCCC.
The Contractor otherwise commits a substantial violation of any provision of the
contract.
4.9 Contract Termination/Show Cause Letter/Certain Remedies
OCCC may, in their sole discretion and without prejudice to any other right or remedy either
terminate this contract or deliver to the Contractor a letter citing the instances of
noncompliance and directing the Contractor to show cause why the contract should not be
terminated (Show Cause Letter). The Contractor shall have ten (10) days to reply to the Show
Cause Letter and indicate why the contract should not be terminated. The Contractor shall
then have thirty (30) days to cure the noncompliance cited in the Show Cause Letter. If the
noncompliance is not cured within thirty (30) days, OCCC may negotiate a schedule to
terminate the contract. In the event all or any part of the contract is terminated, OCCCC may
take possession of any and all materials and finish the contract by whatever methods OCCC
may deem expedient. In such case, the Contractor shall not be entitled to any further
payment until the contract is finished. The Contractor shall be liable for any excess costs
incurred by OCCC to perform the balance of the contract. The rights and/or remedies of
OCCC under these terms and conditions are not exclusive but are in addition to any other
rights and/or remedies provided by law or the contract. OCCC reserves the right to refuse
to consider proposals received from the Contract in response to RFP’s that OCCC may issue
in the future. Either party may terminate this agreement for cause and/or convenience with
thirty (30) days written notice.
4.10 Contract Modification
No change or modification to a contract resulting from this RFP shall take effect until all
parties have agreed in writing to such change or modification.
4.11 Contract Assignment or Sublet
No Contractor shall assign, transfer, or sublet, either in whole or in part, any contract
resulting from this RFP, without prior written OCCC approval.
4.12 No Waiver of Rights by OCCC
No delay or failure on OCCC’s part to enforce any provision of this agreement shall constitute
or be construed by any party as a waiver or limitation of OCCC’s rights under any resulting
contract.
4.13 Choice of Law and Venue
The resulting Contract, its validity, and disputes arising under it shall be governed by,
construed, and enforced in accordance with the laws of the State of Oklahoma, without
regard to its choice of law provisions. The parties agree that any legal action relating to this
Contract shall be filed in a court of competent jurisdiction in the State of Oklahoma, to which
jurisdiction and venue the parties expressly agree.
4.14 Hold Harmless and Indemnification
A Successful Contractor who becomes a party to any contract resulting from this RFP shall
observe and execute indemnity and hold-harmless obligations in response to the conditions
included in, but not limited to those described in the following list. The beneficiaries of such
hold-harmless obligations shall be the State of Oklahoma and Oklahoma City Community
College, including their agents, employees, and officers. The hold-harmless obligations apply
to all claims, demands, losses, judgements and actions that may arise from the conditions
included in, but not limited to those described in the following list, and all expenses
associated therewith. The hold-harmless obligations extend to such Contractor’s
subcontractors and agents and shall be documented in any agreement between or among
such parties.
Any injury or damage sustained by any person or property as a result of any act or
omission by such Contractor.
Any infringement by such Contractor of patents, trademarks, service marks,
copyrights, or other forms of intellectual property.
Any claim or amounts arising or recovered under Workers’ Compensation law or
any other law in consequence of any act or omission by such Contractor.
Contractor shall defend and hold OCCC harmless from all claims, liabilities, damages, or
judgements involving a third party, including OCCC’s costs and attorney fees, which arise as
a result of Contractor’s failure to meet any of its obligations under this agreement.
4.15 Limitation of Liability
The Successful Contractor acknowledges that under the laws of the State of Oklahoma,
Contractors may not contractually limit their potential liability. The Oklahoma Constitution
prohibits the inclusion of clauses in any OCCC or other State contract which limits the
Contractor’s liability for fraud, willful injury to person or property, or violation of the law,
whether willful or negligent; or otherwise has the effect of requiring OCCC to indemnify the
Contractor for the Contractor’s own damages. To the extent any limitation of liability
contained in any resulting contract is construed by a court of competent jurisdiction to be a
limitation of liability in violation of Oklahoma law, such limitation of liability shall be void.
4.16 Actions of Contractor
OCCC is under no obligation to be bound by the actions of any Contractor with respect to
third parties. The Contractor is not a division, partner, or agent of OCCC.
4.17 Liens
The Successful Contractor shall keep OCCC free and clear from all liens associated by any
person or entity for any reason arising out of the furnishing of services or materials by or to
the Contractor.
4.18 Federal, State and Local Taxes, Licenses and Permits
The Successful Contractor is solely responsible for complying with all laws, ordinances, and
regulations on taxes, licenses and permits, as they may apply to any matter under this RFP.
Contractors shall, at no expense to OCCC, procure and keep in force during the entire period
of the contract all such permits and licenses and pay such taxes, including applicable State
of Oklahoma Sales Taxes.
4.19 Payment in Advance of Receipt of Products or Services Prohibited
As an agency of the State of Oklahoma, OCCC is prohibited by statute from paying for
products or services in advance. All payments, if any, associated with this contract shall be
in arrears.
4.20 Insurance Requirements
The Successful Contractor(s) shall, prior to beginning any work under any contract that may
result under this RFP, if applicable, or as required by State or Federal law, acquire and have
effect minimum insurance coverage as set forth in the following table. The said minimum
amounts are not intended to limit and do not reduce any Contractor’s liability.
Coverage Type Minimum Amount
Workers Compensation $500,000.00
Public Liability Insurance
Bodily Injury: each person $1,000,000.00
Property Damage: each person $1,000,000.00
Per-Occurrence for all Claimants and Coverage
$1,000,000.00
Certificates and insurance policies shall include the following clause: “This policy shall not
be cancelled or reduced in required limits of liability or amount of insurance until notice has
been mailed to OCCC. Date of Cancellation or reduction may not be less than thirty (30) days
after the date of mailing notice.”
The Successful Contractor shall file certificates of such insurance with OCCC, and such
related coverage shall be subject to OCCC’s approval. Certificate of Insurance shall be
submitted to OCCC immediately upon request.
4.21 Workers Compensation
The Successful Contractor shall carry on their work in accordance with the requirements of
the workers’ compensation law of the State of Oklahoma, and shall not reject the provisions
thereof during the life of the contract. Successful Contractor shall also protect themselves
using liability insurance coverage against any and all claims for damages to persons and
property which may arise out of operation under this contract, whether such operations be
by the Contractor, subcontractor, or anyone directly employed by either of them.
4.22 Americans with Disabilities Act
The Successful Contractor must assure compliance with the Americans with Disabilities Act
of 1990 and all amendments and requirements imposed by the regulations issued pursuant
to this act in the performance of services identified in this RFP.
4.23 Equal Opportunity Employer
The Successful Contractor must assure that they are an Equal Opportunity Employer, a
provider of services and/or assistance, and in compliance with the 1964 Civil Rights Act, Title
IX of the Education Amendments of 1972 Section 504 or the Rehabilitation Act of 1973, as
amended, and Executive Orders 11246 and 11375. The Successful Contractor must
acknowledge the requirements in their RFP response. Please refer to Certificate of
Compliance in Appendix A – Required Forms.
4.24 Ethical Standards
It shall be a breach of ethical standards for a person to be retained, or to retain a person, to
solicit or secure a State contract upon an agreement or understanding for a commission,
percentage, brokerage, or contingent fee, except for retention of bona fide employees or
bona fide established selling agencies maintained by the Contractor for the purpose of
securing business.
4.25 Debarment
Contractors shall certify in their proposals that neither it nor its principals are presently
debarred, declared ineligible, or voluntarily excluded from participation in this contract by
any governmental debarment or agency, consistent with Department of Labor Regulations
(29 C.F.R. Part 98).
4.26 Compliance with Terms and Conditions
Contractors shall state that they have read, understand and will comply with all provisions
stated in the RFP.
5.0 SPECIFICATIONS – AUDIOVISUAL SYSTEMS FOR NEW CAMPUS POLICE DEPARTMENT
Detailed specifications, scope of services, equipment listings and additional proposal documents
are located in Attachment A – Section 27 41 00 below.
Liquidated Damages
All equipment proposed and awarded must be delivered in full before April 15, 2019 or the
Contractor will incur liquidated damages of $500.00 per day until all equipment is received in full.
Weather delays should not be considered as a possible extension of contract days.
APPENDICES
Appendix A – Required Forms
Appendix B – No Bid Response Form
ATTACHMENT A – Section 27 41 00 Audio-Video Systems Specifications / Drawings
APPENDIX A
Supplier Contract Affidavit Solicitation #2-RFP-19-011 ______________________________________, of lawful age, being first duly sworn, on oath says: In accordance with 74 O.S. 85.42(B), the supplier certifies that no person who has been involved in any manner in the development of this contract while employed by Oklahoma City Community College or the State of Oklahoma shall be employed to fulfill any of the services provided for under said contract. _____________________________________________ ________________________________ Signature Date _____________________________________________ ________________________________ Printed Name Title STATE OF ___________________________________) COUNTY OF _________________________________) Subscribed and sworn to before me this ______ day of _________________, 20_____, by ____________________
Notary Public (or Clerk or Judge) Signature ______________________________ My Commission Number ______________________________ My Commission Expires ______________________________
(Seal)
Certification for Competitive Bid and Contract (Non-Collusion Certification)
Solicitation #2-RFP-19-011
A. For purposes of competitive bid or contract, I certify:
1. I am the duly authorized agent of _________________________________________________, the bidder
submitting the competitive bid herewith, for the purpose of certifying the facts pertaining to the existence of
collusion among bidders and between bidders and state officials of employees, as well as facts pertaining to
the giving or offering of things of value to government personnel in return for special consideration in the
letting of any contract pursuant to said bid;
2. I am fully aware of the facts and circumstances surrounding the making of the bid to which this stamen is
attached and have been personally and directly involved in the proceedings leading to the submission of
such bid; and
3. Neither the bidder nor anyone subject to the bidder’s direction or control has been a party:
a. to any collusion among bidders in restraint of freedom of competition by agreement to bid at a fixed
price or to refrain from bidding
b. to any collusion with any state official or employee as to quantity, quality or price in the prospective
contract, or as to any other terms of such prospective contract, nor
c. in any discussions between bidders and any state official concerning exchange of money or other thing
of value for special consideration in the letting of a contract.
B. I certify, if awarded the contract, whether competitively bid or not, neither the contractor nor anyone subject
to the contractor’s direction or control has paid, given or donated or agreed to pay, give or donate to any
officer or employee of Oklahoma City Community College any money or other thing of value, either directly or
indirectly, in procuring this contract herein.
_____________________________________________ _________________________________________ Authorized Signature Certified this Date _____________________________________________ _________________________________________ Printed Name Title _____________________________________________ _________________________________________ Phone Number Fax Number _____________________________________________ Email
CERTIFICATE OF COMPLIANCE IMPORTANT: THIS MUST BE READ, SIGNED AND RETURNED WITH BID DOCUMENTS
Certificate of Compliance with Executive Order 11246 as amended for Contract in Excess of $10,000.
In entering into any resulting contracts over $10,000, the contractor agrees to comply with the Equal Employment Opportunity requirements stipulated in Executive Order 11246 as amended by Executive Order 11375. These specific requirements state:
I. “Equal Opportunity Clause” During the performance of this/these contract(s) the contractor agrees as follows: A. The contractor will not discriminate against any employee or applicant for employment because for race, creed,
color, or national origin. The contractor will take affirmative action to ensure that applicants are employed, and employees are treated during employment, without regard to their race, creed, color or national origin. Such action shall include, but not be limited to the following: Employment, upgrading, demotion or transfer; recruitment or recruitment advertising; layoff or termination; rates of pay or other forms of compensation; and selection for training, including apprenticeship. The contractor agrees to post in conspicuous places, available to employees and applicants for employment, notices to be provided by the contracting officer setting forth the provisions of this nondiscrimination clause.
B. The contractor will, in all solicitation or advertisements for employees placed by or on behalf of the contractor,
state that all qualified applicants will receive consideration for employment without regard to race, creed, color or national origin.
C. The contractor will send to each labor union or representative or workers with which he has a collective
bargaining agreement or other contractor understanding, a notice to be provided by the agency contracting officer, advising the labor union or workers representative of the contractor’s commitments under Section 202 of Executive Order 11246 of September 24, 1965, and shall post copies of the notice in conspicuous places available to employees and applicants for employment.
D. The contractor will comply will all provisions of Executive Order 11246 of September 24, 1965, and the rules, regulations and relevant orders of the Secretary of Labor.
E. The contractor will furnish all information and reports required by Executive Order 11246 of September 24, 1965, and the rules, regulations, and order of the Secretary of Labor, or pursuant thereto, and will permit access to his books, records, and accounts by the contracting agency and the Secretary of Labor for purposes of investigation to ascertain compliance with such rules, regulations and orders.
F. In the event of contractors noncompliance with the nondiscrimination clauses of this contract or with any of such rules, regulations or orders, this contract may be canceled, terminated or suspended in whole or part and the contractor may be declared ineligible for further government contracts in accordance with procedures authorized in Executive Order 11246 of September 24, 1965 and such other sanctions may be imposed and remedies invoked as provided in Executive Order 11246 of September 24, 1965, or by rule, regulation, or order of the Secretary of Labor as otherwise provided by law.
G. The contractor will include the provisions of paragraphs (A) through (G) in every subcontractor purchase order
unless exempted by rules, regulations or orders of the Secretary of Labor issued pursuant to Section 204 of Executive Order 11246 of September 24, 1965, so that such provisions will be binding upon each subcontractor or vendor. The contractor will take such action with respect to any subcontract or purchase order as the contracting agency may direct as a means of enforcing such provisions including sanctions for non-compliance: Provided, however, that in the event the contractor becomes involved in, or is threatened with, litigation with a subcontractor or vendor as a result of such direction by the contracting agency, the contractor may request the United States to enter such litigation to protect the interests of the United States.
II. Certification on Non-Segregated Facilities By the submission of this bid and/or acceptance of purchase orders during the above period, the bidder, offeror, applicant, or subcontractor certifies that he does not maintain or provide for his employees any segregated facilities at any of his establishments, and that he does not permit his employee to perform their services at any locations, under his control, where segregated facilities are maintained. He further agrees that breach of this certification is a
violation of the equal opportunity clause in this contract. As used in this certification, the term “segregated facilities” means any waiting rooms, work areas, rest rooms, and wash rooms, restaurants, and other storage or dressing areas, parking lots, drinking fountains, recreation or entertainment area, transportation, and housing facilities provided for employees which are segregated by explicit directive or are in fact segregated on the basis of race, creed, color or national origin, because of habit, local customs or otherwise. He further agrees that (except where he has obtained identical certifications from proposed contractors for specific time periods) he will obtain identical certification from proposed subcontractors prior to award of subcontracts exceeding $10,000 which are not tax exempt from the provision of the equal opportunity clause; that he will retain such certifications in his files; and that he will forward the following notice to such proposed subcontractors (except where the proposed subcontractors have submitted identical certifications for specific time periods).
III. Disabled Veteran and Vietnam Era Veteran Affirmative Action Program Requirements
In entering into any contract that exceeds $10,000, the bidder agrees to comply with the Disabled Veteran and Vietnam Era Veteran Affirmative Action Program Requirements as stipulated in Public Law 93-508 and all amendments thereto. Failure to comply with the requirements of Public Law 93-508, Title 41, CFR60-250 and Title 41, CFR60-741 and all amendments thereto shall be deemed a material breach of this agreement and subject this contract to cancellation and rescission at the option of Oklahoma City Community College.
Certification of Compliance If awarded this Contract ________________________________ agrees to comply with the provisions of Clauses I and II above. _____________________________________ ______________________________ Signature Date _____________________________________ ______________________________ Printed Name Title
STATE OF ___________________________________)
COUNTY OF _________________________________)
Subscribed and sworn to before me this ______ day of _________________, 20_____, by ____________________
Notary Public (or Clerk or Judge) Signature ______________________________ My Commission Number ______________________________ My Commission Expires ______________________________
(Seal)
APPENDIX B
NO BID RESPONSE FORM
Solicitation #2-RFP-19-011 Please be advised that our company does not wish to submit a proposal in response to the attached referenced Request for Proposal for the following reasons: ______ Too busy at this time ______ Not engaged in this type of work ______ Project too large/small ______ Cannot meet mandatory specifications (Please specify below) ______ Other (Please specify) _________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________
_______________________________ ________________________________ Company Name Date _______________________________ ________________________________ Signature Title _______________________________ ________________________________ Printed Name Address ________________________________ ________________________________ _________________________________ Phone Number Email
Please return to: Mr. Craig Sisco, Director of Purchasing Oklahoma City Community College Purchasing Office, JMC Room 140 Oklahoma City, Oklahoma 73159 [email protected]
ATTACHMENT A
SECTION 27 41 00 AUDIO-
VIDEO SYSTEMS
PART 1 GENERAL
1.1 SECTION INCLUDES
A. Requirements for the visual display, processing, routing, interface, audio support, control, and other peripheral and support equipment for audiovisual (AV) systems.
1.2 SUBSTITUTIONS
A. The project shall be bid based on the equipment/materials listed in these specifications and on the drawings. After award of a technical system contract, the AV Contractor may wish to substitute equipment/materials other than that specified, subject to approval. The AV Contractor shall bear the "burden of proof" for demonstrating substitute equipment/materials equivalency and suitability.
B. The AV Contractor shall be required to replace such installed substitute equipment/materials if an unforeseen defect appears, or if operational characteristics do not fulfill the design intent of the technical system.
C. Where a specific piece of equipment has been discontinued and/or replaced by a new model; submission of the new model or a suitable item as applicable may be required by the Owner or AV Engineer for evaluation prior to acceptance.
D. Any use of substitute equipment shall be at no extra cost to the Owner unless the Owner specifically requested the substitution.
E. Proposed substitute equipment shall be specifically noted in the proposal response as "substitution" with a footnote stating the reason for the substitution.
1.3 REFERENCES
A. InfoComm International, "Basics of Audio and Visual Systems Design".
B. InfoComm 10:2013, "Audiovisual Systems Performance Verification".
C. InfoComm 2M-2010, "Standard Guide for Audiovisual Systems Design and Coordination Processes".
D. AVIXA, F501.01:2015 "Cable Labeling for Audiovisual Systems".
1.4 DEFINITIONS
A. The term "OFE" shall refer to "Owner Furnished Equipment" which will be provided by the Owner to the Installer. This equipment will be integrated as required.
B. The term "shall" is mandatory; the term "will" is informative; the term "should" is advisory; and the term "provide" means furnish and install.
1.5 SYSTEM DESCRIPTION
A. These specifications and the associated AV-series drawings describe the sound reinforcement and audiovisual systems (AV Systems) to be furnished and installed at the OCCC Campus Police Department.
B. This specification defines the minimum requirements for the equipment and associated items for the AV systems to be furnished and installed in the specified areas.
C. The successful AV Contractor shall provide all equipment, materials, associated hardware, power supplies, labor, transportation and incidentals, and all work needed for the installation and testing of the AV systems.
D. The AV systems equipment will be installed within the equipment racks indicated within these specifications, associated drawings, and within the Owner provided areas associated with the specified systems. It is the responsibility of the AV Contractor to verify space within racks, rooms, and cabinetry prior to installation as a portion of the Submittal Documents.
E. It is the purpose of this specification to require the furnishing of the highest quality materials, equipment and workmanship. The work shall be in accordance with this specification and in conformity with the designs, layouts and descriptions shown on the drawings.
F. Any and all structural, mounting, or rigging details within this package is strictly conceptual. It is the responsibility of the AV Contractor to coordinate with design team Structural Engineer as necessary. Calculations shop drawings, and details of any structural modifications or additions shall be submitted to the Architect for approval.
G. Unless stated otherwise on the drawings, the work shall include everything necessary or incidental to complete the installation EXCEPT wire raceway (including conduit), raceway fittings, outlet boxes, pull boxes, terminal cabinets, 120 volt AC power circuits, lighting systems, and insulated ground cables. Such excluded equipment shall be furnished and installed by the General Contract.
H. The AV Contractor shall cooperate with all other Contractors engaged in this project and shall coordinate the installation of the AV systems so that all work will proceed in a manner which is in the best interests of the Owner.
1.6 DESIGN REQUIREMENTS
A. Work under this section of the specifications includes all labor, equipment, and installation as required to provide a complete technical system in compliance with the contract documents.
B. The technical system installation does not include conduit, outlet boxes, junction boxes, pull boxes, terminal cabinets, 120-volt AC power circuits, or insulated ground cables, which shall be furnished and installed by the project Electrical Contractor. The AV Contractor shall provide low-voltage "on/off' control system wiring, low-voltage "on/off' control switches, and certain AC power/ground requirements internal to the equipment racks as specifically noted herein and/or on the drawings.
C. Except when plenum rated cabling is used above finished ceilings, it is required that cabling for microphone and line inputs, wideband RGBHV, video, control and other AV related cabling be routed inside the comprehensive system of conduit indicated on the drawings and installed by others. Floor and wall boxes shall serve as the primary interface points to the AV system.
D. Provide and install cover plates, connectors and associated cabling to link all floor and wall boxes to all affiliated local and remote AV components. The Owner will provide no additional conduit, power or workboxes. If additional infrastructure is required, include provisions for what is additionally required in the proposal. No wiremold or surface mounted raceway will be permitted.
E. All touch panel layouts are to comply with the OCCC AV touch panel standards in both ascetics and programing types.
F. Remote Control and Digital Signal Processing Standards:
1. At a minimum, the remote control system for the AV system shall be programmed to include the following:
a. Full function control of all source components, display units, processing devices and switching electronics.
b. Individual control and source selection for all displays
c. Per function status feedback indicating active/passive modes of operation.
d. Separate program and microphone audio level control with mute function.
e. 50% audio level default.
f. Panel layout to include user screens as well as password protected technician pages.
g. A minimum of three (3) presets for each installed remote controllable video camera.
h. Assignment of dedicated OFE room computer as default.
i. Owner logo on first page.
j. Automatic system shutdown.
k. AM/PM Clock settings.
l. Intellectual property release for installing editable, uncompiled source code for the entire remote control system and associated panel layouts on OFE computer(s). Editable, uncompiled source code is intended for the Owner to make additions, modifications and changes to the remote control system after the warranty period has expired.
m. Provide and load onto Owner's dedicated computer, editable versions of all configuration files for any digital signal processing as well as the associated software required for editing those files. Provide editable and uncompiled versions of all master source code for the control system.
1.7 PERFORMANCE REQUIREMENTS
A. Performance Standards: Unless restricted by the published specification of a particular piece of equipment, or unless otherwise required, the following minimum performance standards shall be met by the AV system:
1. Audio:
a. S/N (including crosstalk and hum): 75dB minimum.
1) Total Harmonic Distortion: 0.5% maximum from 30 Hz to 15,000 Hz.
a) Frequency Response: Flat within +1.0 dB, 30 Hz to 15,000 Hz.
2. Display:
a. Minimum 150:1 contrast ratio.
3. Video:
a. S/N (peak to RMS), unweighted DC to 4.2 MHz: 45 dB minimum.
b. Crosstalk, unweighted DC to 4.2 MHz: 45 dB minimum.
c. Frequency Response (RGBHV): Within +0.5 dB to 300 MHz.
d. Frequency Response (composite): Within +0.5 dB to 10 MHz.
e. Frequency Response (component): Within +0.5 dB to 100 MHz.
f. Line and Field Tilt: 2% maximum.
g. Differential Gain: 3% maximum.
h. Differential Phase: 2 degrees maximum.
4. Performance Test Signal Paths: The signal paths for the above Performance Standards shall be as follows: a. Audio: From any and all source inputs (microphones, audiotape units,
videotape units, etc.) through all audio mixers, switchers, distribution amplifiers, codec’s, etc., to all signal destinations.
1.8 SUBMITTALS
a. Video: From all source inputs (cameras, computers, videotape units, etc.) through all switchers, processors, distribution amplifiers, etc., to all signal destinations.
A. Comply with the requirements of project General Conditions. Verify with the Architect, the quantity of copies required for each submittal package to allow copies to be: retained by the AV Engineer (and, as applicable, any other reviewing party); distributed to the Architect (and, as applicable, the Owner, Design Team members, and General Contractor or Construction Manager); and returned to the AV Contractor. Quantity shall be minimized by limiting distribution only to persons having a need-to-know.
B. Submittals shall comply with the overall project schedule. Failure to make timely, complete submittals is considered to be a lack of substantial progress of the work in the section.
C. For the first submittal, also referred to as Shop Drawings, the AV Contractor shall provide the following:
1. A complete list of all equipment and materials intended for the project, and with the list arranged in the same order as in the specifications. The material and equipment lists shall be submitted and reviewed before any equipment and material is purchased.
2. The equipment list shall be accompanied by manufacturer's specification sheets on all MAJOR pieces of equipment, including: video projectors, amplifiers, mixers, program source equipment, signal processing, loudspeakers, control system, and other MAJOR components of the audiovisual system. Unless directed otherwise in the front-end portion of the contract documents, cut sheets for minor items such as headphones, audio and video adapters, and audio and video connectors shall not be included. However, complete cut sheets shall be required for all substitutes or other equipment not specified herein.
D. Sufficiently prior to installation of each respective portion of work, the AV Contractor shall submit the following:
1. All panel and plate layouts (such as for wall boxes and for rack/cart-mounting) indicating locations of connectors, engraving, labeling, nomenclature, panel material, and finish.
2. All Equipment racks, cabinets, consoles, tables and cart front elevations showing equipment and panel layout.
3. Control system button/panel/screen layouts.
4. All non-factory equipment modifications.
5. All cable labeling plans
6. For any permanent exposed cable applications, written authorization from the Architect (or Architect's designated Engineer) as to which locations are approved in addition to cable pathway being utilized
7. Shop drawings as indicated elsewhere in these specifications and/or on the project drawings.
E. Copies of all reviewed submittals shall be kept at the project site during the construction of the project, for reference.
F. If the submittal is technically disapproved, the Engineer will return necessary copies to the PM with written explanation attached indicating the areas the submittal deviated from the system specifications.
G. EQUIPMENT MANUALS
1. At the completion of the project, the AV Contractor shall compile a minimum of three (or quantity as described under the General Conditions, plus one copy) complete, identical copies (sets) of the items listed below. a. All shop drawings of physical details (corrected to take into account any
submittal review notations).
b. Original copies of manufacturers' catalogue sheets on ALL supplied equipment;
c. Original copies of manufacturers' engineering data sheets on ALL supplied equipment;
d. Original copies of ALL literature supplied with each item of equipment, including operating instructions and maintenance manuals. Manuals not routinely supplied with an item of equipment will not be required;
e. Other "as installed" Contractor-generated or vendor-generated drawings of the system which are not otherwise reflected in the project drawings.
2. Digital files shall include the programming files for each of the systems within the project. These files shall be utilized to return the systems to the base line of operation established at the time of Final Systems Test and Equivalentization. Source Code files shall become property of the Owner with no license limitations.
H. AS-INSTALLED WIRING DIAGRAMS
1. Five working days prior to the proof of performance test, the Contractor shall deliver to the Owner, two complete sets of as-installed wiring diagrams of the system. The diagrams shall show all inputs and outputs of electronic and passive equipment correctly identified according to the markers installed on the interconnecting cables, equipment and room/area locations.
I. SYSTEM OPERATION MANUAL
1. Produce this manual specifically for the system detailed herein. The manual shall describe all procedures necessary to activate the system to provide for the functional requirements, except as specifically excluded by the Owner. This section shall provide a non-technical graphic and narrative "how-to" users guide for the procedures needed to operate the system. The document shall contain a section on operating the system's equipment in the event of control system failure. Control system touchpanel layouts shall be accompanied by narrative text describing step-by-step function engagement.
1.9 QUALITY ASSURANCE
A. Contractor Qualifications:
1. Work in this section shall be performed by a AV Contractor who: complies with the requirements of Division 01, and is certified to perform work of this type in the project jurisdiction, and has at least five (5) years of verifiable direct experience with the devices, equipment and systems of the type and scope specified herein. a. The AV Contractor shall include, with his bid, a list of credentialed staff who
will be actively involved in this project including specific tasks each will perform.
b. The AV Contractor shall use sufficient numbers of skilled workers who are thoroughly trained and experienced in the necessary crafts and who are completely familiar with the specified requirements and the methods needed for proper performance of the work in this section. These personnel shall have at least three (3) years direct experience in similar work, evidence of which shall be verified in writing with appropriate references.
c. The AV Contractor shall appoint a designated supervisor who shall have at least five (5) years direct experience in similar work. The supervisor shall be present and in responsible charge of all work in the fabrication shop and on the project site during all phases of the installation and
testing of the system(s). To assure continuity, this supervisor shall be the same individual throughout the execution of the work unless illness, loss of personnel, or other reasonable circumstances intervene.
d. The AV Contractor shall have a minimum of one full-time staff member, who has a minimum of three (3) years direct experience, and who is factory-certified on the most recent version of the selected Integrated Processing System (IPS) and technology. This individual shall be responsible for the implementation of the system including software. This individual shall be the same throughout the execution of the work unless illness, loss of personnel, or other reasonable circumstances intervene.
e. The AV Contractor shall have a minimum of one full-time staff member, who has a minimum of three (3) years direct experience and be a factory certified programmer on most recent version of the specified control system software and technology. This individual shall be the same throughout the execution of the work unless illness, loss of personnel, or other reasonable circumstances intervene. The replacement shall be approved by the AV Engineer
f. The AV Contractor shall be a factory-authorized dealer for the major components specified including items such as loudspeakers, video projector, control system, power amplifiers, video switcher, integrated processing system, and console mixer.
B. Maintenance Proximity: Not more than 2 hours normal travel time from Installer's place of business to Project site.
C. Source Limitations: Obtain display equipment through a single source authorized by manufacturer to distribute each product.
D. All applicable equipment shall be listed by Underwriter's Laboratories, Inc.
E. The Contractor's AV Technicians assigned to the systems shall be fully trained, qualified, and carry valid and current industry certifications regarding the engineering, installation, operation, and testing of AV technologies. At least one (1) CTS-D or CTS-I shall be assigned to oversee the complete design and installation of the system. The Contractor shall provide formal written evidence of current industry certifications for the designer(s) and installer(s) dedicated to this project as a part of their submittal or to the Engineer before being allowed to commence work on the system.
F. CERTIFICATIONS
1. After the system has been provided, pretested, and found to meet the requirements of this specification, the Contractor shall submit a letter to the AV Engineer certifying that the system is ready for the formal proof of performance test to be accomplished in the presence of the Engineer or Engineers' representative. a. In the interim, the systems shall be left operating to "burn-in".
b. A copy of each recorded system pretest measurements shall be submitted to the AV Engineer with the certification. The Contractor shall submit one copy of the measurements to the Engineer for review 15 working days prior to the test.
G. TEST EQUIPMENT LIST
1. Each Contractor is responsible for furnishing all test equipment required to test the system in accordance with the parameters specified. Unless otherwise stated, the test equipment shall not be considered part of the system. Each Contractor shall furnish test equipment of accuracy better than the parameters to be tested.
2. The test equipment furnished by each Contractor shall have a calibration tag of an acceptable calibration service dated not more than 12 months prior to the test. As part of the submittal, a test equipment list shall be furnished that includes the make and model number of the following type of equipment as a minimum. A sample of each of the following items shall be furnished to the AV Engineer for approval prior to installation. The samples may be returned to each Contractor at the discretion of the Owner: a. Two foot section of each cable and/or wire to be used with connectors
installed and original equipment manufacturer's cable sweep compliance and/or certification tags as specified herein.
b. Back Boxes and junction boxes.
c. Cover plates used for wall and floor boxes.
d. AV outlets with back box, cover plate, and outlets installed.
e. UPS equipment (if required by system design).
1.10 DELIVERY, STORAGE AND PROTECTION
A. The AV Contractor shall protect all work, materials and equipment from damage due to any cause. He shall provide for the safety and new condition of the equipment and materials until final acceptance by the Owner. The AV Contractor will replace all damaged or defective materials and/or equipment as directed by the Architect or AV Engineer.
B. Equipment racks and other exposed equipment shall be kept covered and protected from airborne contaminates. The AV Contractor shall clean all debris from the equipment room(s) and control console area, and shall clean all equipment and the interior rack floor, prior to system commissioning activities.
1.11 PROJECT CONDITIONS
A. During the course of project construction, the AV Contractor shall personally examine the site of the proposed work and verify the conditions which involve his work.
B. Prior to equipment installation all AV equipment that requires an IP address shall be coordinated the owner for IP registration. The AV Contractor shall provide make, model, function and MAC address of each piece of equipment. The owner shall then return a list of IP address to the AV Contractor for programming of the equipment.
C. By the act of submitting a bid, the AV Contractor will be deemed to have made reasonable allowances for site examinations and site conditions, and included all costs in his proposal. Failure to verify site conditions will not be considered a basis for the granting of additional compensation.
D. The AV Contractor shall comply with all applicable national and local codes, ordinances, and obtain all required permits. The AV Contractor shall be held responsible for any violations of the law within the scope of his work.
E. All equipment shall be new and in proper operating condition. All workmanship shall be of the finest quality by experienced installation technicians.
F. The AV Contractor shall contact AV Engineer, in writing, regarding the selection of colors for all equipment such as loudspeaker grilles, exposed loudspeaker boxes, wall plates, millwork, laminate, and other items specific to the project prior to ordering equipment.
G. In addition to a complete set of the system project drawings and specifications, the AV Contractor shall maintain at the job site a complete set of manufacturer's original operation, instruction, installation, and service manuals for each equipment item, for reference.
H. The AV Contractor shall schedule and sequence the AV system rough-in work to coordinate with the established general construction sequence as updated from time to time by Architect.
I. Once the AV Contractor begins work at the project site, the company shall maintain a project manager for the duration of the work to supervise the work force and to provide coordination with other trades and/or Architect.
J. The project manager shall attend any regularly scheduled construction progress meetings. These meetings will include, but not be limited to Owner Architect Meetings, walk through meetings with the Owner and Engineer, and weekly construction meetings.
K. The AV Contractor shall conform to all site policies regarding safety, job site hours, and any additional policy which may affect site conditions.
1.12 WARRANTY
A. The AV Contractor shall warrant all work executed under this contract, including all in-shop and onsite material, parts and labor, for a period of twelve months.
B. Warranty period to start after the date of final acceptance of the system by UNL.
C. The Contractor shall provide original equipment manufacturer's equipment warranty documents, to the Owner (or Facility Contracting Officer if the Facility has taken procession of the building), that certifies each item of equipment installed conforms to each original equipment manufacturer's published specifications.
D. The Owners maintenance personnel shall have the ability to contact the AV Contractor and original equipment manufacturers for emergency maintenance and logistic assistance, remote diagnostic testing, and assistance in resolving technical problems. This contact capability shall be provided by the Contractor and each original equipment manufacturer at no additional cost to the Owner.
E. All AV Contractor maintenance and supervisor personnel shall be fully qualified by the original equipment manufacturers and must provide copies of current and qualified original equipment manufacturer training certificates and original equipment manufacturer certification upon request.
F. The warranty services are limited to normal business hours, unless additional agreements are made between the Owner and the AV Contractor.
G. The AV Contractor shall visit the job just prior to the end of the warranty period to check all equipment for proper system operation. Any defective equipment found shall be replaced or repaired under the terms of the system warranty.
H. The AV Contractor shall provide alternate pricing for second year and third year on-site services, and supply specific detail of the services and warranties that would be provided.
I. RESPONSE TIME DURING THE ONE YEAR WARRANTY PERIOD
1. The Owner or Facility Contracting Officer is the AV Contractor's reporting and contact official for system trouble calls, during the warranty period.
a. A standard work week is considered 8:00 A.M. to 5:00 P.M., Monday through Friday.
1) The Contractor shall respond and correct on-site trouble calls, during the standard work week to:
2) Trouble call within one working day of its report. A routine trouble is considered a trouble which causes a single interface, projector or loudspeaker component to be intermittent or inoperable.
3) An emergency trouble call within four hours of its report. An emergency trouble is considered a trouble which causes the entire display or audio system to be inoperable at any time.
J. WORK NOT INCLUDED
1. Maintenance and repair service shall not include the performance of any work due to improper use; accidents; other vendor, Contractor, or Owner tampering or negligence, for which the Contractor is not directly responsible and does not control. The Contractor shall immediately notify the Owner or Facility Contracting Officer upon the discovery of these incidents, in writing. The Owner or Facility Contracting Officer will investigate all reported incidents and render findings concerning any AV Contractors responsibility.
1.13 MAINTENANCE SERVICE
A. The AV Contractor shall visit the job just prior to the end of the warranty period to check all equipment for proper system operation. Any defective equipment found shall be replaced or repaired under the terms of the system warranty.
PART 2 PRODUCTS
2.1 MATERIALS
A. GENERAL
1. Passive and electronic components and cabling shall be provided under the original equipment manufacturer's recommendations and guidance, to prevent damage to any system equipment from electrostatic discharges. The Contractor shall contact the Engineer for technical review and approval for this requirement in case of system redesign or change of technical approved system equipment that may require substitution.
2. It is the intention of these specifications to form a guide for complete and properly operating AV systems. These specifications' equipment and hardware listings herein represent only some of the major items of the systems' prerequisites. The major items of equipment shall be furnished in the quantity indicated by the one-line diagrams on the drawings or in the quantity as specified herein. However, where an item of equipment or hardware that may not be specifically shown on the single line drawings or specified herein this general and/or a specific section, but is required for complete and properly operating AV systems operation or installation, it shall be furnished by the AV Contractor.
3. Any item necessary for the operation of the systems within this document but not specifically listed or drawn shall be included by the bidder to the bidders pricing which includes pricing for all incidentals and labor necessary to complete the installation.
4. In any case, where a specific specification has not been included herein or shown on the drawings for any item that is required, the AV Contractor shall furnish only the highest quality equipment or material consistent with the quality of other specified equipment and material.
5. Unless otherwise designated, the AV Contractor shall provide all of one type of equipment from one manufacturer; for example, power amplifiers of one type to be provided by one manufacturer; all loudspeakers of one type by one manufacturer.
6. All major components of technical system equipment shall be provided and installed by a qualified AV Contractor as outlined in Part 1 of this section.
7. All equipment shall be of professional quality. All electronic audio devices shall have electronic or transformer balanced inputs and outputs except for specific program source equipment and. specific mixing console inputs and/or outputs. If
an electronic device specified or furnished has an unbalanced input and/or output, the AV Contractor shall make provisions to balance said input/output (i.e., outboard line-level transformer as approved) unless other arrangements have been agreed upon with Architect.
8. Some items listed in these specifications are custom-made products. Ensure when pricing and ordering equipment that the exact part number called out is used. If there is a discrepancy, the AV Contractor shall contact the Architect for clarification.
9. Each digital or digital-controlled equipment component, such as audio delay units or equivalentizers, shall have its power cord connected via a 120VAC spike suppressor (Furman PL-8 Pro).
10. Each software programmable device furnished (i.e. integrated processing system, control system, etc.) shall include most recent software and appropriate computer interface cable - minimum 25' (device to IBM PC). Cable, software, source (uncompiled) code, binary code, and all related aspects of all software-controlled equipment shall become the property of the Owner and will be furnished as a portion of the Operation & Maintenance (O&M) manuals (see Operation & Maintenance Manuals near the end of Part 3).
11. Each item of equipment to be supplied under this specification shall be new and the current model of a standard product of an original equipment manufacturer of record.
12. Specifications of equipment as set forth in this document are salient and minimum requirements, unless otherwise stated, and shall not be construed as limiting the overall quality, quantity, or performance characteristics of items furnished in the system. When the Contractor furnishes an item of equipment for which there is a specification contained herein, that item of equipment shall meet or exceed the specification for that item of equipment.
13. The systems shall be provided so that the installation, integration, and combination of equipment actually employed does not produce any undesirable visual effects such as keystoning, banding and shimmering as well as any undesirable aural effects such as signal distortion, noise pulses, glitches, audio hum, poling noise, voltage or spike transients, etc.
14. While individual items of equipment may meet the equipment specifications, and in fact, meet the system specifications; when electrically associated with other equipment, the total system shall be designed and installed so that the installation, interfacing, integration, combining, and/or consolidation of equipment actually employed does not produce any undesirable visual or aural effects such as signal distortions, noise pulses, glitches, audio or video hum bars, transients, ghosting, etc.
15. The Contractor shall produce verification, in writing to Architect at time of installation, that the type of wire/cable actually being provided is recommended and approved by the original equipment manufacturers and will provide a total system free of undesirable effects. The Contractor is responsible for the providing the correct protection cable duct and/or conduit and wiring even though the actual item installation may be by another subcontractor.
16. The Contractor is responsible for interfacing the systems with each required sub-system. The Contractor shall continually employ interfacing methods that are approved by the original equipment manufacturer and industry best practices. At a minimum, the acceptable interfacing method requires not only a physical and mechanical connection; but a matching of signal, voltage, and processing levels, with regard to signal quality and impedance.
17. Active electronic component equipment shall consist of solid state components and be rated for continuous duty service in the areas where provided.
18. All passive equipment and cables shall meet or exceed -80 dB radiation shielding specifications.
19. All signaling and communication circuits shall be solid state except for projection screen relays.
20. Each system shall utilize microprocessor components for all signaling and programming circuits and functions. Program memory shall be non-volatile or protected from erasure from power outages for a minimum of five minutes.
21. All voltages, except for the primary power to the power supply circuits, shall not exceed 70.7 VAC Root Mean Squared (RMS) or 100 V direct current (DC).
22. Color code all distribution wiring to conform to the respective system industry standard, TIA/EIA, and this document, whichever is the more stringent. At a minimum, all equipment, cable duct and/or conduit, enclosures, wiring, terminals, and cables shall be clearly and permanently labeled according to and using the provided as-installed drawings, to facilitate installation and maintenance. Reference Specification Sections 16127, CABLES LOW VOLTAGE 600 VOLTS AND BELOW.
23. All equipment face plates utilized in the system shall be stainless steel, anodized aluminum, or ABS plastic for the areas where provided.
24. Noise filters and surge protectors shall be provided for the AV system including equipment racks and display devices to ensure protection from input primary AC power surges and noise glitches are not induced into low voltage data circuits.
2.2 LOUDSPEAKERS
A. Refer to loudspeakers schedule on detail drawings.
2.3 AMPLIFIERS
A. Manufacturers: subject to compliance with requirements, provide products by one of the following:
1. QSC
2. Crown
3. Biamp
B. Power Amplifier Type 1:
1. Channels: Two
2. Mounting: Rack-mounted
3. Watts Per Channel: 300W
4. Power Distribution: 70V
5. Input Signal Type: Analog
6. Design Basis Manufacturer: Crown
7. Design Basis Series: DCi
2.4 AUDIO PROCESSORS
A. Manufacturers: subject to compliance with requirements, provide products by one of the following:
1. Biamp
2. QSC
B. Server-IO Digital Signal Processor Type 1:
1. Input/Output Cards: 12
a. Refer to schematics on drawings for quantities and types required.
2. Acoustic Echo Cancellation Cards: Yes
3. Network Audio: Dante
4. USB Audio: No
5. Phone interface: SIP/VoIP
6. Control: RS-232 (Serial)
7. Rack mount: 3U
8. Manufacture: Biamp
2.5 WIRED MICROPHONES
A. Manufacturers: subject to compliance with requirements, provide products by one of the following:
1. Shure
2. Audio-Technica
3. Sennheiser
B. Wired Ceiling Microphone Type 1:
1. Type: Dante Ceiling Array
2. Polar Pattern: Unidirectional (Cardiod)
3. Connector Type: RJ-45
4. Mounting Type: Flush
5. Manufacturer: Shure
6. Model: MXA910
C. Wired Ceiling Microphone Type 2:
1. Type: Ceiling Button Mic
2. Polar Pattern: Unidirectional (Cardiod)
3. Connector Type: XLR
4. Mounting Type: Flush
5. Manufacturer: Shure
6. Model: MX395
2.6 AUDIO SOURCES
A. Manufacturers: subject to compliance with requirements, provide products by one of the following:
1. Denon
2. Tascam
B. Audio Recorders
1. Record Media Type(s): SD, USB, and CD
2. Record File Type: MP3 and WAV
3. Playback Media type(s): SD and USB
4. Playback File Type(s): MP3, WAV, and AAC
5. Number of Channels: 2
6. Input Type(s): Balanced XLR and RCA
7. Output Type(s): Balanced XLR, RCA, and Headphone
8. Control: RS-232
9. Network Connectivity: Yes
10. Manufacturer: Tascam
11. Recorder Model: SS-CDR250N
12. Accessories: Rack mount kit and 256GB SD Card
2.7 NETWORK AUDIO TRANSPORT AUDIO DEVICES
A. Manufacturers: subject to compliance with requirements, provide products by one of the following:
1. Atterotech
2. Shure
B. Networked Audio Dante to USB Device Type 1:
1. Audio Output Type(s): Qty 1 of USB
2. Power Requirements: PoE
3. Device Mounting Type: Flange Mount
4. Network Interface: Dante
5. Manufacturer: Atterotech
2.8 VIDEO DISPLAYS
A. Refer to display schedule on detail drawings.
2.9 PROJECTORS
A. Refer to projector schedule on detail drawings.
2.10 PROJECTION SCREENS
A. Refer to projection screen schedule on detail drawings.
2.11 VIDEO DISTRIBUTION EQUIPMENT
A. Manufacturers: subject to compliance with requirements, provide products by one of the following:
1. Crestron
B. Video Matrix Switcher Type 1:
1. Maximum Resolution: 4096x2160
2. Inputs/Outputs: 16x16
a. Refer to schematics for card types and quantities.
3. Input Signal Type: HDMI and HDBaseT
4. Output Signal Type: HDMI, HDBaseT, and analog audio
5. HDCP Compliance: Yes
6. Control Interface: Ethernet
7. Design Basis Manufacturer: Crestron
C. Video Transmitter Type 1:
1. Maximum Resolution: 4096x2160
2. Input Signal Type: HDMI
3. Output Signal Type: HDBase-T
4. HDCP Compliance: Yes
5. Mounting Type: Single Gang Faceplate Insert
6. Design Basis Manufacturer: Crestron
D. Video Transmitter Type 2:
1. Maximum Resolution: 4096x2160
2. Input Signal Type: HDMI
3. Output Signal Type: HDBase-T
4. HDCP Compliance: Yes
5. Mounting Type: Surface Mount
6. Design Basis Manufacturer: Crestron
E. Video Receiver Type 1:
1. Maximum Resolution: 4096x2160
2. Input Signal Type: HDBase-T
3. Output Signal Type: HDMI
4. HDCP Compliance: Yes
5. Mounting Type: Surface Mount
6. Design Basis Manufacturer: Crestron
2.12 SIGNAGE PLAYER
A. Manufacturers: subject to compliance with requirements, provide products by one of the following:
1. BrightSign
B. Signage Player
1. Manufactuter: BrightSign
2. Series: XT Series
2.13 VIDEO SOURCES
A. Manufacturers: subject to compliance with requirements, provide products by one of the following:
1. Mersive
B. Wireless Screen Sharing:
1. Minimum Video Resolution: 4k
2. Video Output Type: HDMI
3. Network Connectivity: Yes
4. Manufacturer: Mersive
5. Model: Solstice Pod Unlimited Enterprise
2.14 USB EXTENDER
A. Manufacturers: subject to compliance with requirements, provide products by one of the following:
1. Icron
B. USB Extender:
1. Manufacturer: Icron
2. Model: USB Ranger 2312
2.15 CAMERAS
A. Manufacturers: subject to compliance with requirements, provide products by one of the following:
1. Vaddio
2. HuddleCam
3. ClearOne
4. Panasonic
B. Camera Type 1:
1. Minimum Resolution: 1920x1080
2. Horizontal Field of View: 57 degrees
3. Zoom ratio: 10x
4. Pan Tilt Zoom: Yes
5. Video Signal Type: USB
6. Manufacturer: HuddleCam
2.16 CONTROL PROCESSORS
A. Manufacturers: subject to compliance with requirements, provide products by one of the following:
1. Crestron
B. Control Processor Type 1:
1. Memory Type and Quantities:
a. SDRAM: 512MB
b. Flash: 4GB
c. Memory Card: SD-HC 32GB
2. Communications Connector Types and Quantities: a.
RS-232/422/485: 1
b. RS-232: 2
c. IR/Serial: 8
d. Relay: 8
e. I/O: 8
f. Net: 1
g. Ethernet: 1
h. Control Subnet: 1
i. Manufacturer: Crestron
j. Control Processor Model: CP3N
k. Accessories: Rack mount kit
2.17 CONTROL PANELS
A. Manufacturers: subject to compliance with requirements, provide products by one of the following:
1. Crestron
B. Control Panel Type 1:
1. Minimum Resolution: 1008x588
2. Aspect Ratio: 16:9
3. Touch Technology: Projective Capactive
4. Hard Buttons: Yes
5. Power Type: Battery
6. Screen Size: 8.7"
7. Mounting Type: Provide with Wall mount dock.
8. Accessories: Wireless Gateway -Crestron CEN-GWEXER
9. Manufacturer: Crestron
10. Touch Panel Model: TST-902
C. Control Panel Type 2:
1. Quantity of Buttons: 8
2. Custom Engraved Button Caps: Yes
3. LED Feedback Lights: Yes
4. Control Interface Type: Crestnet
5. Manufacturer: Crestron
2.18 RGB INDICATOR LIGHT
A. Manufacturers: subject to compliance with requirements, provide products by one of the following:
1. Crestron
B. RGB Microphone Indicator Light
1. Mount: Ceiling
2. LED colors: Full RGB
3. Connection: Crestnet
4. Engraving: Yes
a. To read: "Microphones"
5. Manufacturer: Crestron
6. Model: SSC-102
2.19 RACKS
A. Audiovisual Equipment Rack
1. Refer to equipment rack schedule on detail drawings.
2.20 POWER DISTRIBUTION
A. Manufacturers: subject to compliance with requirements, provide products by one of the following:
1. Furman
2. TrippLite
3. Geist
4. Middle Atlantic
5. APC
B. Power Conditioner:
1. Input Voltage: 120V
2. Input Amperage: 20A
3. Input Plug Type: NEMA 5-20P
4. Input Cord Length: 10 ft
5. Output Receptacles: (8) NEMA 5-20R
6. Power Filtration Rating: 10dB @10 kHz, 40dB @ 100 kHz, 100dB@10 MHz
7. Maximum Surge Current: 6,500 Amps
8. Mounting Type: Rack mount
9. Manufacturer: Furman
10. Model: P-8 PRO C
2.21 WIRE AND CABLES
A. Manufacturers: subject to compliance with requirements, provide products by one of the following:
1. Belden
2. West Penn
3. Commscope
4. Liberty
5. General Cable
6. Extron
7. Crestron
B. General Requirements:
1. Wire and cables shall include all connectors and terminals, spade lugs, barrier straps, punch blocks, wire wrap strips, heat shrink tubing, tie wraps, solder, hangers, clamps, labels etc., required to accomplish a neat and orderly installation.
2. Refer to schematics for equipment interconnect requirements.
C. Audio Cables:
1. Multi-conductor 16 AWG loudspeaker cable:
a. Type: Unshielded loudspeaker cable
b. Conductors: 16 AWG, Bare Copper
c. Quantity of Pairs: 1
d. Jacket: Plenum rated CMP 50
e. Jacket Color: Gray
f. Manufacturer: Belden
2. Microphone and line level cable:
a. Type: Unshielded loudspeaker cable
b. Conductors: 22 AWG, Bare Copper
c. Quantity of Pairs: 1
d. Jacket: Plenum rated CMP 50
e. Jacket Color: Violet
f. Manufacturer: Belden
D. Digital Video Cable:
1. HDMI Cable:
a. Type: Shielded HDMI Cable
b. Minimum Resolution: 4K
c. Conductors: 24 AWG, Copper
d. Quantity of Pairs: 9
e. Jacket: Plenum rated CMP 50
f. Jacket Color: Black
g. Manufacturer: Belden
2. DigitalMedia Ultra Cable:
a. Type: Ultra High-bandwidth Cat7a shielded twisted pair (S/FTP)
b. Conductor: 22AWG solid bare copper
c. Quantity of Pairs: 4
d. Jacket: Plenum Rated CMP 50
e. Jacket Color: Blue
f. Manufacturer: Crestron
3. HDBaseT Cable:
a. Type: High-bandwidth Cat6a foil shielded twisted pair (F/UTP)
b. Conductor: 23AWG solid bare copper
c. Quantity of Pairs: 4
d. Jacket: Plenum Rated CMP 50
e. Jacket Color: Blue
f. Manufacturer: Belden
E. Control Cable:
1. Crestnet:
a. Type: Crestnet Control Cable
b. Conductors: 22 AWG for data and 18 AWG bare copper for power
c. Quantity of Pairs: 2
d. Jacket: Plenum Rated CMP 50
e. Jacket Color: Teal
f. Manufacturer: Crestron
2. Serial Control Cable:
a. Type: Serial Control Cable
b. Conductor: 20AWG Shielded twisted pair copper
c. Quantity of Pairs: 2
d. Jacket: Plenum Rated CMP 50
e. Jacket Color: Blue
f. Manufacturer: Extron
F. Data Network Cable:
1. Refer to specification Section 271513.
G. Patch Cables:
1. For each faceplate audio and video connection provide (1) 8ft long patch cable with connectors that interface with the faceplate connector on each faceplate unless noted otherwise on the detail drawings.
PART 3 EXECUTION
3.1 EXAMINATION
A. Verify all conduits, back boxes and pathways.
B. Verify correct power requirements have been supplied based on equipment load and device requirements.
C. Verify video installation sightlines and possible obstructions.
3.2 PREPARATION
A. Coordinate with low voltage Electrical Contractor for required location of junction boxes, outlets, and conduit.
B. Carefully inspect areas where equipment will be installed. Notify the Architect of any conditions that would adversely affect the installation and subsequent operation of the system.
C. Coordinate with Architect for requirements for locations where AV equipment is mounted in millwork or cabinetry.
3.3 INSTALLATION
A. New Wiring: Install wiring in raceways except within consoles, cabinets, desks, and counters and except in accessible ceiling spaces and in gypsum-board partitions where cable wiring method may be used. Use plenum cable in environmental air spaces including plenum ceilings. Conceal cables and raceways except in unfinished spaces. Cable shall be installed continuous with no splices or cuts.
B. Install exposed cables parallel and perpendicular to surfaces or exposed structural members, and follow surface contours. Secure and support cables by straps, staples, or similar fittings so designed and installed to avoid damage to cables. Secure cable at intervals not exceeding 30 inches and not more than 6 inches from cabinets, boxes, or fittings.
C. Wiring within Enclosures: Bundle, lace, and train conductors to terminal points with no excess. Use lacing bars in cabinets and racks.
D. Separation of Wires: Separate speaker-microphone, line-level, speaker-level, and power wiring runs. Install in separate raceways or, where exposed or in same enclosure, separate conductors at least 12 inches for speaker microphones and adjacent parallel power and telephone wiring.
E. Match input and output impedances and signal levels at signal interfaces. Provide matching networks where required.
F. Identification of Conductors and Cables: Color-code conductors and apply wire and cable marking tape to designate wires and cables so they identify media in coordination with system wiring diagrams.
G. Wall-Mounting Outlets: Flush mounted.
H. Weatherproof Equipment: For units that are mounted outdoors, in damp locations, or where exposed to weather, install consistent with requirements of weatherproof rating.
I. All terminations shall be installed per manufacturer’s specifications and recommendations
J. All audio circuits shall be two-wire circuits, with a separate grounding shield conductor, unless noted otherwise. All circuits shall have either the red or white wires as the "high" side of the line and connect to pin 2 of microphone-type XLR audio connectors and the tip of 3-conductor phone connectors. The black wire of the two-wire circuit shall be the "low" side of the line and connect to pin 3 of microphone connectors and the ring of 3-conductor phone connectors. The shield conductor shall connect to pin 1 of microphone connectors or to the sleeve of phone connectors. In the case of unbalanced lines, the low side shall connect to the shield connection.
K. Identify all audio and video wire and cable clearly with permanent labels wrapped about the full circumference within one (1) inch of each connection. Indicate the number designated on the associated field or shop drawing or run sheet as applicable. Assign wire or cable designations consistently throughout a given system. Each wire or cable shall carry the same labeled designation over its entire run, regardless of intermediate terminations.
L. Each conduit shall include a minimum of one spare cable or 10%, whichever is greater for each type of cable pulled including line-level, microphone-level, intercom, loudspeaker, control, video, and control system. Neatly bundle a minimum of 10-feet of cable at each end of each spare circuit. All spare circuits shall be labeled and noted on the AV Contractor's field drawings for inclusion into the record drawings.
M. Where the design location requires that products, materials, or equipment are visible to the public, no manufacturer's logos shall be visible. Unless otherwise directed, neatly remove or permanently paint out such logos.
N. GROUNDING
1. Ground cable shields and equipment to eliminate shock hazard and to minimize ground loops, common-mode returns, noise pickup, cross talk, and other impairments.
2. Signal Ground Terminal: Locate at all equipment display locations. Isolate from power system and equipment grounding.
3. Shields shall be connected at each end of each wire to the pin 1 of each XLR, shield connection for each electronic device, etc. No shield wires shall be left unconnected except where noted on the drawings, nor shall any shield come in contact with conduit, pullboxes, or other building steel. Audio line-level circuit shield wires shall be grounded to rack sheet metal only via rack-mounted equipment. Shields shall be electrically isolated in multiconductor cables. Shields for audio line-level circuits connected to audio transformers shall be connected to transformer electro-static shields and case ground. In the case of unbalanced audio lines the shield wire shall connect to the low side of the line (black wire).
4. Equipment rack ground shall be only via the insulated ground wire provided by the Electrical Contractor for technical system ground. Equipment racks shall be isolated from other ground paths such as building steel and from ground via conduit.
5. Each equipment rack within a row of racks shall be electrically bonded to each other using a minimum 1/4-inch diameter unfinished bolt and nut with star washers. Bolts shall fasten to each equipment rack unpainted sheet metal. Each row of equipment racks shall be electrically bonded to adjacent row(s) via a No. 6 AWG insulated ground wire. This work shall be performed by the AV Contractor.
O. CIRCUIT ROUTING
1. All audio circuits shall be separated according to function; e.g. microphone circuits shall be separated from line-level circuits which are separated from video circuits which are separated from loudspeaker circuits. Where audio and video
circuits are installed in conduit or other raceway, separate conduits are required for the various circuit functions.
2. Control and intercom circuits, and video circuits can be routed with line-level circuits, if separate conduit is not furnished for these circuits.
3. Where circuits are exposed in the equipment racks or large junction or pull boxes, the circuits shall be bundled according to function. Use plastic cable ties to bundle cables and provide as much separation as reasonable.
P. WIRE SPLICING
1. Audio and video circuits shall not be spliced except as shown on approved shop drawings.
2. All solder connections shall be made with soldering iron and rosin core solder. All solder connections shall be checked for "cold" solder joints by the AV Contractor.
3. All audio circuits terminating to screw-type connectors shall be installed with non-insulated brazed seam spade lugs of the proper size for wire and screw connection.
4. All crimped audio connections shall be installed with a Thomas & Betts WT111 M or Klien 1006 crimping tool with the notch opposite the barrel seam. All crimped video connections shall be installed with a ratchet style crimper such as the West Penn TL-SNS (screw-on BNC connectors will not be accepted). Ensure crimper is sized for connectors and cabling that is being installed.
Q. CABLING
1. Cable within equipment racks, and where service loops are indicated, shall be separated and routed in neat groups according to function: microphone circuits, intercom circuits, line level audio circuits, loudspeaker circuits, video circuits, control circuits, and 120 volt AC power circuits. Cable shall be neatly arranged, but tight bundling, which makes modifications difficult, shall be avoided. two sided hook and loop wrap ties shall be used for grouping of circuits.
2. Cable in conduit or other raceway — microphone circuits, intercom circuits, line level audio circuits, loudspeaker circuits, control circuits, video circuits shall be separated from any 120 volt AC power circuits.
3. Care shall be exercised in wiring so as not to damage cables and equipment. Circuits shall not be spliced.
R. AUDIO INSTALLATION
1. Unless otherwise noted, all audio circuits shall be two wires with shield, with the red or white wire used for the "high" side of the line and connected to pin 2 of microphone connectors or to the "tip" of patch panel and other phone jacks. The black wire shall be used for the " low" side of the line and shall connect to pin 3 of microphone connectors or to the "ring" of phone jacks. The shield (drain) wire shall connect to pin 1 of microphone connectors or to the sleeve of phone jacks.
2. All audio circuits (red or white and black conductors) shall be ungrounded except as provided by single ended amplifier inputs and where grounding of unbalanced circuits is directed during system tests. Shields for line level audio circuits shall be grounded to rack sheet metal at each cable termination. Where line level audio circuits connect to audio transformers, shields shall connect to transformer electrostatic shields and case grounds. At each cable termination shield or shield drain, wire length shall be approximately equivalent to the length of the insulated conductors. Shield drain wires shall be sheathed in green PVC sleeving or clear Teflon sleeving sized appropriately for conductor gauge. Circuit shields shall not otherwise connect to each other nor ground to electrical conduit at wall boxes, etc. Microphone circuit shields shall be grounded only at mixer inputs.
3. Where resistors are indicated to terminate an audio circuit, install each resistor at the end of the line at the input to the following transformer or amplifier. High impedance circuits shall not extend more than 20 feet.
4. All wire joints and connections in the audio system shall be made with rosin core solder and a small soldering iron; or with approved mechanical connectors. Soldering shall be neat and shall not exhibit "cold" solder joints. Connections to screw type terminals shall be made with mechanically connected, un-insulated, spade type lugs selected for the particular wire size in use.
5. Connections made with miniature screw actuated, pressure type terminal strips shall be made by stripping approximately 1/4-inch of insulation from stranded conductor, inserting the untinned wire into the pressure terminal, and tightening the terminal screw using a small screwdriver which securely fits the screw head.
6. All crimp type connectors, including non-insulated butt connectors for inline loudspeaker circuit connections, shall be crimped with a Thomas & Betts model WT111 M tool. Spade tongue terminals shall be crimped with the notch on the barrel opposite the seam.
7. Loudspeakers shall be installed so there are no obstructions to the loudspeaker coverage pattern and shall be connected "in phase" and proper impedance matching shall be maintained between amplifiers and loudspeakers. As required for proper acoustic levels and proper aiming, re-tap selected loudspeaker transformers and re-orientate selected loudspeakers or loudspeaker clusters during final system tests and adjustments. High frequency drivers shall be installed in such a manner as to allow at least 10 degrees of aiming in the horizontal plane.
8. Tie-wrap and secure all loudspeaker line matching transformer leads and loudspeaker cable away room loudspeakers to prevent "rattling" when loudspeakers are energized. All cut transformer inputs shall be individually protected from shorting against one another or other metal objects.
S. PHYSICAL INSTALLATION
1. Equipment Racks:
a. Racks will be installed plumb and square without twists in the frames or variation in level between the racks.
b. Firmly secure all equipment in place unless requirements of portability dictate otherwise.
c. Install appropriate factory or custom rack mount adapters for all equipment installed in equipment rack, whether specifically itemized or not. Utility or one size fits all rack shelves shall not be utilized unless specifically noted on the AV construction documents.
d. Install rear support for any equipment that exhibits mount stress or tilt caused by the depth or weight of the equipment.
e. The front of the rack will have the appropriate vented blanks and grills installed to fill in areas not used for equipment mounting.
f. Mounting hardware used in racks will be identical in color, size, and manufacturer as dictated by function, i.e. rack screws will be from the same manufacturer with identical fiber washers.
g. Vertical lacing bars shall be installed in all equipment racks in order to facilitate neat wiring and proper signal separation. Horizontal lacing bars shall be utilized in sufficient quantity to ensure that cables traveling horizontally do not sag, but not in such quantity to limit access for testing and maintenance.
2. Cabling Harness:
a. Any exposed cabling harnesses are to be concealed and neatly bundled in black expandable "Tech Flex" type harnessing sheath. Before installation sheath shall be cut to length and ends burned to prevent unravel. When installed the ends shall be turned into itself and secured with flush-cut tie-wraps.
3. Floor and Wall Plates:
a. All connection plates (wall, floor, etc.) will be secured with appropriate fasteners and installed plumb and level. All plate and panel finishes shall be coordinated with the Architect prior to order entry and installation. Each connection type shall be labeled in a logical manner consistent with the organizational standards of the Owner. Labeling shall be engraved into plate material. Adhesive or mechanically fastened labels shall not be permitted.
4. Mounting to Building Structure a. Building structural members shall not be modified without consultation with
and approval of the Architect and Structural Engineer.
b. Do not fabricate or install supports that will overload the building structure. Supports shall not be installed to overhead structure not capable of supporting five times the weight of the sub-mount, mount, and equipment combined.
c. All Mounting methods of each device type and mounting type shall be shown on submittal drawings and approved by the project Architect prior to installation.
d. Do not drill or cut concrete beams, joists or structural steel, and do not weld to structural steel.
e. Beam clamps are to be used to anchor strut and threaded rod to structure such as I beams, Z bar, etc.
f. Attachment hardware with a minimum SAE Grade 8 load rating and a safety factor of at least 5 are to be used.
g. Screens, wall mounted devices, projector / display mounts, or sub-mounts are to be installed plumb and level.
3.4 VIDEO INSTALLATION
A. HDBaseT Cabling:
1. Cabling shall length shall not exceed 300 ft. in length.
2. Wire according to the TIA-568B termination scheme.
3. Maintain a miniumum bend radius of 4 times the outside diameter of the cable.
4. Do not bend, twist or kink cable, cables with physical damage will be required to be replaced.
5. Do not splice or bridge cable at any point.
6. Install cable using shielded RJ-45 (8P8C) plug that does not require soldering.
7. Provide a TIA-568 Channel Test report for each installation of HDBaseT cable using a calibrated and certified cable tester. Refer to Section 27 15 13 for cable testing requirements.
8. Cables shall be installed a minimum of 12 inches from AC power cables.
B. Projectors and Projection Screens:
1. Field verify projection throw distances and assure proper projection device lenses are supplied for the particular throw distance.
2. Coordinate the power connections of projector lifts and projection screens with the Electrical Contractor.
3. Projectors shall be placed within the rooms to properly fill projection screens.
4. Projectors shall be installed at proper heights to the screen placements to allow for proper projection utilizing the minimum necessary horizontal and vertical keystone adjustments.
5.
3.5 INTERFACE WITH OTHER WORK
A. Coordinate all required interfaces with other trades and systems as required.
3.6 FIELD QUALITY CONTROL
A. Perform the following field tests and inspections and prepare test reports:
B. Schedule tests with at least seven days' advance notice of test performance.
C. After installing display equipment and after input signals are available and calibrated after electrical circuitry has been energized, test for compliance with requirements.
D. Operational Test: Perform test and calibration video display and sound per manufacturer installation training. Verify proper signal levels and that system is free of noise and distortion with all signals provided at outlet.
E. Retesting: Correct deficiencies in video and audio display and retest. Prepare a written record of tests.
F. Inspection: Verify that units and controls are properly labeled and all interconnecting wires and terminals are identified.
3.7 STARTING EQUIPMENT AND SYSTEMS
A. Upon completing installation of each system, the Contractor shall align, balance, and completely pretest each entire system under full operating conditions.
B. Verify that electrical wiring installation complies with manufacturer's submittal and installation requirements.
C. System tests and adjustments shall include but not be limited to the following:
1. Functional tests of all individual audio, video and control equipment.
2. Alignment, convergence and source input settings for each video monitor.
3. Functional tests of all AV control system software functions
4. Room equivalentization and audio gain structure set up providing the maximum possible dynamic range and gain before feedback. These settings shall be documented and submitted to the AV Engineer prior to Final System Tests and Equivalentization.
5. All functional tests of the installed system as required assuring that the system is ready for final inspection.
D. The AV Contractor shall be responsible for notifying the Owner of any unresolved malfunctions encountered during system tests and of any equipment not at the site sufficiently prior to final system testing and inspection.
E. If troubles are encountered, the AV Contractor shall continue tests and adjustments until the system operates in a satisfactory manner.
3.8 TRAINING
A. Furnish the services of a factory-trained Engineer or technician for two (4) four-hour periods to instruct the Facility's personnel. Instruction shall include corrective and preventive maintenance of each system's equipment. Training shall be accomplished before the system can be accepted by Owner. Additionally, training will be scheduled at the convenience of the owner for these two (2) periods.
B. Furnish the services of a representative of the systems, familiar with the functions and operation of the equipment, for two four-hour periods to train selected Facility personnel. Instructions shall be provided for staff personnel in each area where new equipment is provided under this contract. When multiple locations are involved, classes
will be grouped. Periods of training shall be coordinated with Owner to ensure all shifts receive the required training. A video tape presentation shall be provided where such tape exist that is sufficient in detail to stand alone as a training aid for initial utilization and familiarization of the system. Additionally, the Contractor shall provide two copies of the video presentation to the Owner.
3.9 CLEANING AND PROTECTION
A. Jobsite to remain organized during construction. All efforts must be made to protect existing finishes and equipment. Any devices altered during construction to be brought back to existing or better condition upon completion of construction.
3.10 SCHEDULE
A. All work to be scheduled with General Contractor, Owner and Architect.