request for proposal for design, supply, … · nairobi-nyeri road. please click here for location....

1

FEP/RFP/04/2016

REQUESTFORPROPOSALFORDESIGN,SUPPLY,INSTALLATION,TESTINGAND

COMMISSIONINGOFHOTELICTRELATEDSUPPLIESANDINSTALLATIONSASPER

SUBCATEGORIES

2

1 Introduction

1.1 About FEP Holdings Ltd FEPHoldingsLtd(FEP)isaninvestmentcompanycommittedtotransforminglivesthroughwealthcreation”.Weprideourselvesforbeinginnovativeinvaluecreationforourshareholders.Webuildsynergieswithinourteamswhiledeliveringresultsinaneffectiveandefficientmanner.Wearenobleandaboveboardinourdealingswithourcustomersandbusinesspartners.Ourcurrentmembershipis174,000members,ofwhom63,000areinvestors.Ourfourkeypillarsofbusinessinvestmentareaslistedbelow:

1. FinancialandRetailServices.2. EnergyandICT.3. RealEstateandSecurity.4. EducationandHospitality.

FountainGroupofHotels:Inlinewithourfourthpillar,webelieveinprovidingworldclasshotelsthatofferoutstandingexperience.FEPHoldingsLtd(TheProcuringEntity)isinvestinginachainofhotels(four/fivestarhotels).WeplantolaunchthefirsthotelinSaganainthelaterpartof2016.

1.2 About Laasha Hotel LaashaHotelislocatedinSagana,KirinyagaCounty.Thehotelisaperfectplaceformeetings,seminars,weddingsandeventsbythepoolsideoverlookingtheSaganaRiver.WehopetoensureeveryvisittotheHotelisindeedspecialandsomethingtoberememberedforever.

1.3 Location • ThehotelisinSaganaisidyllicallylocatedtwo-minutedrivefromthefamousRiverSagana-

Nairobi-NyeriRoad.Pleaseclickhereforlocation.• Note:ThehoteliscalledSuntecSaganaonthemapwhichistheoriginalnameforthe

propertybeforetheofficialbrandingcreatedLaashaHotel.

1.4 Hotel Facilities • Rooms:146Rooms-allStandardwithexceptionof2roomsforthephysicallychallenged• Conferencing:5conferenceroomsforupto500paxintheBallroom• Food&Beverage:Mainrestaurant120-150pax,Lounge50pax,CoffeeShop30pax• Otherfacilities:Pool,minigym,Gardens

3

2 HotelLayout

2.1 Architect Map

3 PROPOSALREQUIREMENTThepurposeofthisthisdocumentistospecifythescopeoftheICTrequirementsforthehotel.Thisdocumentoffersaguidelineandtherespondentshavetheleewaytoincludeotheradditionalfeaturesandorcomponentsdeemedimportant,goodtohaveandaestheticintheirresponse.Thescopeencompassesthefollowing:CategoryRef:FEP/RFP/04/2016CategoryDescription:RequestforProposalforDesign,Supply,Installation,TestingandCommissioningofHotelICTrelatedsuppliesandinstallationsasperSubcategories:Subcategories:SubcategoryRef:

SubcategoryDescription:

4.1 Networking/StructuredCablingtosupportInfrastructure4.2 Wifi&WiredInternetDataPoints4.3 In-roomtelevisionsystems4.4 RoomKeyCardAccessControlSystem4.5 ElectronicRoomSafesandAdministrativeOfficeSafe4.6 HotelIntercomTelephoneSystem4.7 StaffBiometricSystem4.8 FireSuppressionSystem4.9 CCTVSurveillanceSystem

4

Note: Inresponse,therespondent(tenderer)maycoverinfull,oraportion,oftheaboveaspect(subcategories)intheirproposedsolution(proposal/tender).

Supplierswhoareabletocovermoresubcategoriesstandabetterchanceofwinningbids.Supplierswhoarelimitedinnumberofsubcategoriesmayformconsortiumsinordertocovermoresubcategories,aslongas:

a)Theconsortiumsdonotcontributetolegalandtransactionalcomplications,andhasclearlydefinedgoverningrules,regulationsandagreement.b)ConsortiumentitieshavetherequisitestatutoryandlegaldocumentsasrequiredinthisRFPc)Consortiumdoesnotconstitutemorethanthreeentities.

3.1 NETWORKING & Structured Cabling – Subcategory Ref 4.1 Inthissectiontherespondentsarerequiredtosubmitaproposalbasedontheirsitesurveytofulfillalltherequirementsofaunifiednetwork.Thesolutionprovidedshouldbeeasilyexpandableandabletointegratevoice,videoanddata.Thesolutionshouldofferthemeetthefollowingaswellasthehardwarerequirements;

3.1.1 UnifiedCommunicationRequirements

3.1.1.1 SecurityTheentirenetwork,includingITbusinessapplication,CCTVandVoicenetworkwillbeprotectedfromexternalthreatsandinternalabuse.

3.1.1.2 EaseofAdministrationWithanintegratednetwork,endeavortoprovideonesinglepointofmanagements.Thismeanseasyandsimplifiedtroubleshooting,shorterfaultcorrectiontimesandnearzerobusinesssystemsdowntime.

3.1.1.3 RobustTheproposednetworkinfrastructureshouldbehighperforming,robustandbestofbreedabletoprovideunparalleledreliability,whilebeinginconspicuousandunobtrusive.

3.1.1.4 MeetIndustryStandardsTheActiveandPassivenetworkequipmentproposedshouldmeettheindustrystandardsandvendorsupport,suchasSiemensCAT6Cables,CiscoLayer2and3RoutesandSwitches.

3.2 WIFI & WIRED INTERNET DATA POINTS – Subcategory Ref 4.2 Thissolutionshouldmeettheinternetrequirementsforbothwirelessinternetaccessthroughouttheresortandespeciallyinallthepublicareas,andhardwiredinternetdatapointsacrossthehotelandshouldofferamongothersthefollowingcapabilities:

• Abilitytoprovidefreeinternetservices• Cablingrequirements• AuthenticateusersanddevicesforfreeWi-Fi• TrackusagebyaccesspointsandWi-Fienduser• Bandwidthrequirementstomeetthedemandsofthehotel• Abilitytodirectuserstobrandedloginpageorstraightinternetaccess

Detailsshouldbeprovidedonsoftwareandhardwarerequirements.

5

3.3 In-room Television Systems – Subcategory Ref 4.3 Thisisthedeliveryofcontenttoguestroomsandpublicareaseitherthrough

• IPTVor• DigitalTVsystems

3.3.1 DigitalVideoBroadcast(DVB)overInternetProtocol(IP)ProgrammingbyvideostreamencodedasaseriesofIPpacketstohotelguestrooms.Thevideostreamingcapabilityshouldbesupportedbythestructuredcablingprosedinitem3.1above.UtilizeonesatellitedishterminatedtotheDVB-IPunit,whichhasthecapabilityofVideoonDemand(VoD)andaportal.TheSmartVoDwillbeusedtostreamvideosthatmaybedemandedbyspecificclientswhilethePortalwillbeusedtobroadcastspecialmessages.e.g.specialmenus,breakingnewsetc.Alltheequipmentwillthenbeconnectedtotheunifiednetworkforstreamingtoeveryhotelunit.Thedeliverableshereare:

• LiveTelevision,withorwithoutinteractivityrelatedtothecurrentTVshow• Time-shiftedtelevision:catch-upTV(replaysaTVshowthatwasbroadcasthoursordaysago),

start-overTV(replaysthecurrentTVshowfromitsbeginning);• Videoondemand(VOD):browseacatalogofvideos,notrelatedtoTVprogramming.

TheDVBIPplatformshouldbeopentotheallsolutionsproviders.

3.4 ROOM KEY CARD ACCESS CONTROL SYSTEM – Subcategory Ref 4.4ThisSMARTdoorlockingsystemshouldbedesignedtomeettheneedsofamodernhotel;maximumsecurity,easeofuseandlowoperatingcosts.Thesolutionwillencompassthefollowinginterlinkedappliancesandapplications:

• EnergySavingSwitch• RadioFrequencyIdentification(RFID)Cards(Keycard)• DoorLocksystemsfittedwithRFIDEncoder• WirelessHandsetReceiver–(Forsetupanddownloadinglockeventsfromthelockmemory)• Locksmanagementsoftware:thisshouldofferamongothersthefollowingcapabilities:

o Networkabledoorlocksmanagementwithreal-timereporting,remotecontrol,multiplestationsuserandaccesslevels.

o Itshouldberunfromacentraldatabase/serverandofferamongothers;§ Powerfulroomsearch,filter§ Audittraildownloadandprint.§ Area/Floor/Building/housekeeping

o ShouldbeintegratedtothecentralHotelManagementSoftwareforsinglepointaccess.

3.4.1 MinimumExpectedFeaturesandBenefitsofSMARTLockingSystem

• LonglifeBatterybackupfeaturethatallowsencoderstocontinuecheckinginguestsevenwhenthepowerisdown

• Emergencykeycard,underthemanager’scontrol,willoverrideadouble-lockeddoorintheeventofanemergency

• Nowiring–Eachlockisentirelyself-contained• ManualkeyoverrideforemergencyaccessbyHotelManagement• Everynewkeycardappliedtothelockwillautomaticallyinvalidallpreviouscardsforentering• TheRFDataReceiverwilldownloadandrecordthelatestentryeventsfromthelock’smemory

withoutadirectwireconnectiontothelock• Whenakeycardisinsertedintotheenergysavingdevice,roomlightsandelectricapplianceswill

beoperations Therespondentsshoulddemonstratehowtheirsolutionwillprovidesgreaterreliability,versatilityandstyleinmanagingguestandemployeesecurity.

6

3.5 ELECTRONIC ROOM SAFES & ADMINISTRATIVE OFFICE SAFE – Subcategory Ref 4.5

TheHotelhas146roomswhichwillrequireasafeineachroom.Thesafesshouldhaveatleastthefollowingfeatures:

• PersonalIdentificationNumber(PIN)Code• Visualdisplay• DateandTime• ProgrammableoptionsforOpeningandClosingthesafe• Lowbatteryindication

Thevendorshouldhaveaclearlydefinedinstallationandtrainingprogrammeaswellasofferserviceandsupportonacontinuousbasis.Theadministrativesafewouldbeinstalledinthemanagementofficeforusebythehotelfrontofficestafftostoreguestsvaluables,moneyandotherhighvalueitems.

3.6 HOTEL INTERCOM TELEPHONE SYSTEM – Subcategory Ref 4.6 Inthissectiontherespondentsaresupposedtoprovideasolutionforlowcost,telephonyforboththehotelroomsandadministrationofthehotel.Thereare146guestroomsanddetailsofadministration/frontofhousetelephonescanbeprovided.

3.7 STAFF BIOMETRIC SYSTEM – Subcategory Ref 4.7 Inthissection,therespondentsaresupposedtoprovideabiometricbasedsolutionforstaffloggingandtrackingandshouldofferamongothersthefollowingcapabilities:

• Abilitytorecordstaffentry&exitontopropertyoronduty• Interfacewithpayroll• Reports• Softwareandhardwarerequirements• Back,up,serviceandsupport

3.8 FIRE SUPPRESSION SYSTEM – Subcategory Ref 4.8 Inthissectiontherespondentsaresupposedtoprovideacomprehensivefiresuppressionsolutionincludingdetectionandalarmthatcanbeintegratedwiththehotelpublicaddresssysteminpublicareasandbackofhouse,aswellasotheressentialsystemsoftheproperty.Detailsaboutthehardwarerequiredandthesoftwarecapabilitiesareessential.

3.9 INTELLIGENT CCTV SURVEILLANCE SYSTEMS – Subcategory Ref 4.9 Inthissection,respondentsaresupposedtoprovideanIPbasedintelligentsurveillancesystemscoveringallareasofthehotel.Thesolutionproposedshouldmeetamongothersthefollowingfeatures;

• Auto-recording/archivingusingIPClosedCircuitTelevision(CCTV)surveillancenetworkthatis;o Managedthroughasite-basedstandaloneserverandrunningonitem3.1(Networking)

above.• SupportedbystrategicallyplacedDigitalcolorcameraswithdigitalzooming/captureabilities.• Burglary/Intrusion/Firedetectionandalarmcontrolpanelsub-system(BACP)thatisADAandLife

SafetyCodeapproved.• AccesscontrolBiometricandcardsystemallowingforadministratorprogrammableand

controlled/restrictedaccessatuserdesignatedpointsAdministrationareasandSpecifieddoors

7

4 GENERALSERVICECONTRACTTERMS&CONDITIONS1 Guarantee:Theawardedvendorshallfullyguaranteeallworkmanshipandpartsfurnishedand

installedunderthiscontractagainstdefectforone(3)yearaftercompletion.DefectswillberepairedorreplacedatnochargetoLaashaHotel

2 AwardedvendorshallsupplyLaashaHotelwithallwarrantyinformationwhetheritbeexpressedorimplied.

3 Allequipment,partsand/orsuppliesusedshallbenewandoriginalequipmentmanufacturer(OEM).Thevendormustdeclarethemanufacturer,Model,Type,Seriesandotherspecificationontheirproposals

4 Theawardedvendorisresponsibleforproperlydisposingofanymaterialsremovedorreplaced.Inaddition,anyareasdisturbedshouldberestoredtotheiroriginalcondition.

5 LaashaHotelreservestherighttomakeallfinaldecisionstodeterminewhethertoproceedwithrepairorreplacementofanyequipment.

6 AllcontractsbetweentheawardedvendorandLaashaHotelwillbeforthepurposeofsettingpricesandservicestobeprovidedandthetermthattheyarevalid.Nominimalamountofworkwillbeguaranteed.

7 TheawardedvendorshallnotshutdownanyequipmentunlesspermissionisfirstobtainedbytheHotelManagement.

8 ItistheresponsibilityoftheawardedvendortokeeptheHotelManagementandProjectManagerinformedofthestatusofallworkinprogressonadailybasisincludingbutnotlimitedtoestimatedcompletiondate,partsdeliverydates,andaccruedandprojectedjobcosts.

5 EvaluationCriteria Allproposalsshallbeevaluatedbasedonthefollowingcriteria:

• Therespondentexperienceinperformingsimilarscopeofworkinhospitality.• Demonstrationofachievingthescopeaboveinwhole.• Demonstrationoffeasibility,reliability,security,administrationofthesolutionsabove.• Abilitytocutdownofenergyconsumptionofthesolutionproposed.Howsustainableisthe

solutionproposed.• Warrantyoftheproprietaryequipment’sproposedinthesolution(Network,CCTV,AccessControl,

SMARTLocks).• Overandabovemeetingthescopewhatotheradditionalfeatureswillthesolutionproposedmeet

tomakethehotela4starhotel.• Overallcostofthesolutionproposed.• Implementationtime.• Flexiblepaymentplans.• Innovativesolutions.

6 SubmissionRequirementsInterestedpartiesshouldcomplywiththefollowing:

• MUSThavedoneanextensivesitevisitbeforesubmittingtotheproposal• Mustprovideproofofhavingcarriedoutworksofsimilarmagnitudeatotherhotelsinthe

country.• MustfillintheStandardFormandDeclarationFormattachedtothisdocument,andattach

therequireddocuments.• Mustmaketheapplicationnon-refundablepaymentasinstructedinclause7

8

7 ApplicationGuidelines

7.1 Cost of Application:

Allinterestedpartiesmustmakeanon-refundablepaymentofKES7,000(orKES12,000iftherespondentisapplyingasaConsortium)payabledirectlyto:

Bank:Co-operativeBankofKenyaAccountNo:01136231880800AccountName:FountainGroupofHotelsLtdBranch:CityHall

Note:Proof of payment MUST be attached to the application documents. Application documentswithoutproofofpaymentattachedwillbedisqualifiedduringtheRFPopeningprocess.

7.2 Clarification of Documents:

7.2.1 AprospectivecandidaterequiringanyclarificationoftheRFPmaynotifytheProcuringentityinwritingorbyemailattheentity’saddressprocurement@fep-group.comTheProcuringentitywillrespondinwritingtoanyrequestforclarificationoftheRFPdocuments.

7.2.2 Theprocuringentityshallreplytoanyclarificationssoughtbythecandidatestoenablethecandidatestomaketimelysubmissionofitsproposal.

7.3 Amendment of the RFP Documents:

7.3.1 Atanytimepriortothedeadlineforsubmissionoftenders,theProcuringentity,foranyreason,whetheratitsowninitiativeorinresponsetoaclarificationrequestedbyaprospectivetenderer,maymodifythedocument.

7.4 Language of Bid Document:

7.4.1 Theproposalpreparedbythecandidate,aswellasallcorrespondenceanddocumentsrelatingtothetenderexchangebythecandidateandtheProcuringentity,shallbewritteninEnglishlanguage.AnyprintedliteraturefurnishedbythecandidatemaybewritteninanotherlanguageprovidedtheyareaccompaniedbyanaccurateEnglishtranslationoftherelevantpassagesinwhichcase,forpurposesofinterpretationofthetender,theEnglishtranslationshallgovern.

7.5 Sealing and Marking of Proposals: Thecandidateshallmake twosetsof theproposal, seal themanddulymarkonesetas“ORIGINAL”andtheothersetas“COPY.”Theenvelopesshallthenbesealedinanouterenvelope.Note:ProposalsnothavingtwosetsofdocumentsshallbedisqualifiedatProposalopening.

9

7.5.1 Theinnerandouterenvelopesshall:

(a)BeaddressedtotheProcuringentityattheaddressprovided:(b) Bear Category Ref. and Category description, subcategory ref andsubcategory description the candidatewishes and thewords, “DONOTOPENBEFORE,”(day,dateandtimeofclosing)

7.5.2 Theinnerenvelopes(“original”and“copy”)shallindicatethenameandaddressofthecandidate.However,theouterenvelopeshallnotbearthenameofthecandidate,asthismaybeconsideredascanvassing.

7.6 Deadline for Submission of Tenders:

TendersmustbereceivedbytheProcuringentityattheaddressspecifiedunderparagraphnotlaterthantheday,dateandtimeindicated.

The Procuring entity may, at its discretion, extend this deadline. This will be notifiedthrough the procurement entity’swebsite, inwhichcaseall rightsandobligationsof theProcuringentityandcandidatespreviouslysubjecttothedeadlinewillthereforebesubjecttothedeadlineasextended.

7.7 Opening of Proposals:

7.7.1 TheProcuringentitywillopenallproposalsinthepresenceoftenderers’representativeswhochoosetoattend,at(time,dayanddateofclosing)andinthelocationspecifiedintheInvitationtoprequalify.Thetenderers’representativeswhoarepresentshallsignaregisterevidencingtheirattendance.

7.8 Clarifications:

To assist in the examination, evaluation and comparison of tenders the Procuring entitymay,at itsdiscretion,askthecandidatesforaclarificationof itsproposal.Therequest forclarificationandtheresponseshallbeinwriting.

Toassistintheexamination,evaluationandcomparisonofproposals,theProcuringentitymayrequestcandidateswhomoveontothenextstageoftheprocesstosendcertaindocumentsandrelevantinformationbyemailtotheemailaddressprocurement@fep-group.com

7.8.1 AnyeffortbythecandidatestoinfluencetheProcuringentityintheProcuringentity’sevaluationofprequalificationdecisionsmayresultintherejectionofthecandidates’proposaldocuments.

10

7.9 Evaluation and Comparison of Proposals:

TheProcuringentitywillevaluateandcomparetheproposalswhichhavebeendeterminedto be substantially responsive. The Procuring entity shall use Evaluation Criteria andParameterstoevaluatetheapplications.

7.9.1 ToqualifyforPrequalification,thecandidatesshallhavethefollowing:a)Necessaryqualifications,capabilityexperiences,services,equipmentandfacilities.b)Legalcapacitytoenterintoacontractforprocurement.c)Shallnotbeinsolvent,inreceivership,bankruptorintheprocessofbeingwoundupandisnotthesubjectoflegalproceedingsrelatingtotheforegoing.d)Shallnotbedebarredfromparticipatinginpublicprocurement.

7.10 Contacting the Procurement Entity:

7.10.1 Nocandidateshallcontacttheprocuringentityonanymatterrelatingtoitsbidbetweentheproposalopeningandawardofcontract.

7.10.2 Anyeffortbyacandidatetoinfluencetheprocuringentityinitsdecisionsonevaluation,comparisonorapprovalmayresultintherejectionofthecandidatesbid.

7.11 Award of Contract:

Candidatesthatmakeitpasttheinitialvettingstagemayundergoamorethoroughvettingandevaluationprocess. Inaddition, theprocuringentitymayvisitorundertakeanyotheractivity to determine to its satisfaction whether a candidate and/or their proposal isqualified.Anegativedeterminationwillresultinrejectionofthecandidatesbid.

7.12 Notification of Approval:

TheprocuringentitywillnotifyallbiddersontheresultsoftheRFPexercise.

FEPHoldingsLtdreservestherighttoacceptorrejectapplicationseitherwhollyor inpartandisnotboundtogivereasonsforitsdecisions.

7.13 Corrupt or Fraudulent Practices:

TheProcuringentityrequiresthatcandidatesobservethehigheststandardofethicsduringtheprocurementprocessandexecutionofcontractswhenusedinthepresentregulations;thefollowingtermsaredefinedasfollows;

i)“corruptpractice”meanstheoffering,giving,receiving,orsolicitingofanythingofvalueto influence the action of a public official in the procurement process or in contractexecution;and

11

ii) “fraudulent practice” means a misrepresentation of facts in order to influence aprocurementprocessortheexecutionofacontracttothedetrimentoftheProcuringentity,andincludescollusivepracticeamongtenders(priortooraftertendersubmission)designedto establish tenderprices at artificial non-competitive levels and todeprive theProcuringentityofthebenefitsoffreeandopencompetition.

Theprocuringentitywillrejectacandidate’sprequalificationdocumentif itdeterminesthatthe candidate recommended for award has engaged in corrupt or fraudulent practices incompetingforthecontract.FurtheracandidatewhoisfoundtohaveindulgedincorruptorfraudulentpracticesrisksbeingblacklistedbyFEPHoldingsLtdanditssubsidiariesandwillnotbeconsideredforcurrentorfuturetenderconsiderations.

8 DeadlineforSubmission

CompletedproposalsaretobedepositedintheTenderBoxsituatedatFEPHoldingsLtd,3rdFloorGalanaPlaza,GalanaRoad,offArgwingsKodhekRoad.AndAddressedto: TheHeadofProcurement

FEPHoldingsLtd. 3rdFloorGalanaPlaza GalanaRoad

P.O.Box72367-00200Nairobi,Kenya.

Soastobereceivedby11:00amMonday16thMay2016Proposals will be opened immediately thereafter in the presence of the candidates or theirrepresentativeswhochoosetoattendatFEPHoldingsLtdOffices.

12

9 STANDARDFORMSCONFIDENTIALBUSINESSQUESTIONNAIRE

PART1:GENERAL

1.Businessname………………..……………….…………….…………………………………………………………..………

2.CategoryRefandDescriptionappliedfor:……………………………………………………………………………….

……………………………………………………………………………………………………………………………………………………

3.Postaladdress…………………………..Code……..............Town……………..………..………………………..

4.Principalcontactperson/s…………………….…….…………………..Position……..…………………..…………

5.Physicallocationofbusiness……………………………………………………..…………………………………………

6.Town…………………………………………………..….Street……………………………………………………

7.Plotno...…………Building………………………………………..Floor……………….

8.Emailaddress(es)……………………………………………………………………..………………

9.TelephoneNumbers:Landline/s…………………..…………………………Mobile/s………………………..……

10.Natureofbusiness(Ltd,Partnership,Soleproprietorship,etc)……….……………………..…………..

11.Durationofbusinessoperation……………………yearestablished……………………

12.CompanyregistrationNo.(Attachcopy)………………………………………………

13.VATRegistrationNo.(Attachcopy)……………………………………………………….

14.PINcertificate(Attachcopy)…………………………………………………………………………………….

15.ValidKRAtaxcompliancecertificate(shallbeoneissuedbytherelevanttaxauthoritiesand

validforatleastuptothetenderclosingdate(attachcopy):

16.Businesspermit(attachcopy):

17.TradingCertificatewhereapplicable:

18.Briefdescriptionofgoods/services/businessthatyou

offer……................................................................……………………………………………………………………….

19.MinimumValueofBusinesswhichyoucanhandleatanytimeKsh……………………………..…..

13

20.MaximumvalueofbusinesswhichyoucanhandleatanytimeKsh……………………………..…….20.

NameofBankandbranch(fromwhichafinancialreferencemaybesought)

BankName:………………………………………………………………………………..Branch………………………………..

Bankaddress………………………………………………………………………………Bankcontactpersonandposition

……………………………………………………….

21.IsyourorganizationwillingtotransactbusinesswithFEPHoldingsBusinessUnitsona

reciprocalbasiswherepossibleorapplicable?Yes/No

PART2:.SOLEPROPRIETORYourfullnames:Surname………………………………………………………..First

…………………………………….Others…………………….……………….Nationality………….……………………

PART3:PARTNERSHIPNumberofpartners………………………………………Givepartnersdetailsas

follows:Name/nationality/citizenshipdetails/shares

1.……………………………………………………………………………………………………………………………………………….

2.………………………………………………………………………………………….…………………………………………………….

3.……………………………………………………………………………………………………………………………………………….

4.……………………………………………………………………………………………………………………………………………….

5.……………………………………………………………………………………………………………………………………………….

6.……………………………………………………………………………………………………………………………………………….

7.…………………………………………………………………………………………………………………………………..………….

PART4.REGISTEREDCOMPANYa)PrivateLimitedCompanyb)PublicLimitedCompanyNominal

capitalofthecompany(Kshs)……………………..……………………………Issuedcapitalofthecompany

(Kshs)……………………………………….………………Numberofdirectors…….………………………Give

partnersdetailsasfollows:Name/nationality/citizenshipdetails/shares

14

1.……………………………………………………………………………….

2.……………………………………………………………………………….

3.……………………………………………………………………………….

4.……………………………………………………………………………….

5.……………………………………………………………………………….

6.……………………………………………………………………………….

PART5.DIRECTORSHIPTOOTHERCOMPANIES

a)Areyouoranyoftheabovedirectorsalsodirectorsinotherscompaniesthatareseekingpre-

qualification?………………(yes/no)b)Ifyescompletethetablebelow.

SrNo

NameofDirector NameandAddressofCompany

CertificateofIncorporation

No.OfShareholding

PART6.REFERENCES:

Providecontactdetailsof3referencesofpreviousorcurrentcorporateclientsthatyouhave

workedforinthepast2years.Referencesmaybecontactedatanytime.

1.Organization………………………………………………………………………………………………………………………

Contactname…………………….………………….….…..……….……Position…………………………………………

Telephonenumber…………………………………..……E-mailaddress…………………..………………………..

2.Organization………………………………………………………………………………………………………………………



15

3.Organization………………………………………………………………………………………………………………………



i)PleaseattachcopiesofLPOs,awardlettersoranyotherapproveddocumentfromeachoftheaboveshowingworksdoneandtheirvalue.Note:ForConsortiumseachentityMUSTfillaForm,andattachtherequesteddocuments.

PART7:ADDITIONALDOCUMENTS:

Thefollowingdocumentsshallbeattachedtothetenderapplication:

1.Copyofreceiptorbankslip/proofofpaymentofnon-refundabletenderapplicationcharges.

2.Companyprofile,includinglistofkeyclients,bothpastandcurrent.ForConsortiums,each

entitymustattachaprofile.

16

10 DECLARATIONFORM

To………………………………………………………….………………………………….Date…………………….…………………

The tenderer i.e (name and address) ……………………………………………………………………………………………

……………………………………………………………………………….Declaresthefollowing:

a)Hasnotbeenbarredorblacklistedbyanyprocuremententity.

b)Hasnotbeeninvolvedinandwillnotbeinvolvedincorruptandfraudulentprocurementand

businesspractices.

c)Thetenderer(includingallmembers,ofajointventureandsubcontractors)isnotassociated,or

hasnotbeenassociatedinthepast,directlyorindirectly,withafirmoranyofitsaffiliateswhich

havebeenengagedbytheprocuringentitytoprovideconsultingservicesforthepreparationof

thedesign, specifications andotherdocuments tobeused for theprocurementof the services

underthisinvitationfortenders.

d)Shallnotbeinsolvent,inreceivership,bankruptorintheprocessofbeingwoundupandisnot

thesubjectoflegalproceedingsrelatingtotheforegoing.

Name…………………………………………………………………………………..Title………………..…………………………

Signature…………………………..…………………………………………………Date…………..………………………………

(Tobesignedbyauthorizedrepresentativeandofficiallystamped)

Note:ForConsortiums,eachentitymustfillandsignadeclarationform.