request for proposal for selection of system integrator ...€¦ · system integrator for...

RequestforproposalforSelectionof

SystemIntegratorforImplementationofICTSolutionsincludingEstablishmentof

CityOperationsCentreinBelagavi

Volume1:InstructiontoBidders

RFP for Selection of System Integrator for Implementation of City Operations Centre in Belagavi

Volume I – Instructions to Bidders

ImportantDatesNo. Activity Deadline

1 ReleaseofRFP 17.06.2017

2 LastdateofreceiptofqueriesonRFP 12.07.2017@18:00Hrs

3 Pre-bidMeetingdate 14.07.2017@11:30Hrs

4 Postingofresponsetoqueries TBA

5 LastdateforsubmissionofBids 21.08.2017@15:30Hrs

6 DateofopeningofPre-QualificationBids 23.08.2017@16:00Hrs

7 DateofopeningofTechnicalBids 31.08.2017@15:30Hrs

7 DateofopeningofCommercialbids 15.09.2017@15:30HrsVenueforPre-BidMeeting:CityCorporationBelagaviCTSNumber4821/27ARSNumber1005,SubhashNagar,Belagavi-590016ContactNumber:0831-2461352E-Mail:[email protected]


Volume I – Instructions to Bidders i

TableofContents

1. Introduction..................................................................................................................................................41.1 Background...............................................................................................................................................................41.2 NeedforPresentAssignment&BriefScopeofWork............................................................................41.3 RFPFormat...............................................................................................................................................................51.4. Factsheet...................................................................................................................................................................61.5 Definitions/Acronyms..........................................................................................................................................7

2. InstructiontoBidders.............................................................................................................................112.1 General.....................................................................................................................................................................112.2 EligibleBidders....................................................................................................................................................122.3 CompliantBids/CompletenessofResponse............................................................................................132.4 BiddertoInform..................................................................................................................................................132.5 BidPreparationcosts........................................................................................................................................132.6 Pre-bidmeeting&Clarification....................................................................................................................142.6.1 BiddersQueries.................................................................................................................................................142.6.2 ResponsestoPre-BidQueriesandIssueofCorrigendum...............................................................14

2.7 RFPDocumentFee..............................................................................................................................................142.8 EarnestMoneyDeposit(EMD)......................................................................................................................152.9 BidValidityPeriod..............................................................................................................................................152.10 ContentsofBid.....................................................................................................................................................152.11 BidFormats...........................................................................................................................................................162.11.1 Pre-QualificationBidFormat.....................................................................................................................162.11.2 TechnicalBidFormat....................................................................................................................................172.11.3 CommercialBidFormat...............................................................................................................................18

2.12 Language.................................................................................................................................................................192.13 AuthenticationofBids.......................................................................................................................................192.14 AmendmentofRequestforProposal.........................................................................................................192.15 BidPrice..................................................................................................................................................................192.16 DeviationsandExclusions...............................................................................................................................202.17 TotalResponsibility...........................................................................................................................................202.18 LateBids..................................................................................................................................................................202.19 RighttoTerminatetheProcess.....................................................................................................................202.20 Non-Conformingbids........................................................................................................................................202.21 Acceptance/RejectionofBids........................................................................................................................212.22 Confidentiality......................................................................................................................................................212.23 Disqualification....................................................................................................................................................22


Volume I – Instructions to Bidders ii

2.24 KeyPersonnel.......................................................................................................................................................222.24.1 InitialComposition;FullTimeObligation;ContinuityofPersonnel.........................................222.24.2 Evaluations.........................................................................................................................................................232.24.3 Replacement......................................................................................................................................................232.24.3 HighAttrition....................................................................................................................................................23

2.25 FraudandCorruptPractices..........................................................................................................................242.26 ConflictofInterest..............................................................................................................................................252.27 Sub-Contracting...................................................................................................................................................262.28 InclusionofMSMEsinProjectDelivery.....................................................................................................262.29 EligibleGoodsandServices,andOEMCriteria:.....................................................................................262.30 Righttovaryquantity........................................................................................................................................282.31 Withdrawal,Substitution,andModificationofBids............................................................................282.32 SiteVisit...................................................................................................................................................................28

3. SelectionProcessforBidder.................................................................................................................293.1 OpeningofBids....................................................................................................................................................293.2 PreliminaryExaminationofBids.................................................................................................................293.3 ClarificationonBids...........................................................................................................................................303.4 EvaluationProcess.............................................................................................................................................303.4.1 Stage1:Pre-Qualification............................................................................................................................303.4.2 Stage2:TechnicalEvaluation...................................................................................................................313.4.3 Stage3:CommercialEvaluation..............................................................................................................313.4.4Stage4:FinalscorecalculationthroughQCBS..........................................................................................32

3.5 Pre-QualificationCriteria.................................................................................................................................323.6 TechnicalEvaluationFramework................................................................................................................343.6.1TechnicalBidCriteria&Evaluation.................................................................................................................343.5.1 KeyPersonnelCriteria...................................................................................................................................39

4. AwardofContract.....................................................................................................................................404.1 NotificationofAward........................................................................................................................................404.2 SigningofContract.............................................................................................................................................404.3 PerformanceBankGuarantee(PBG)..........................................................................................................404.4 Warranty&Maintenance.................................................................................................................................414.5 FailuretoagreewiththeTerms&ConditionsoftheRFP.................................................................42

5. Annexure1–TemplateforPre-BidQueries....................................................................................436. Annexure2–FormatsforSubmissionofthePre-QualificationBid........................................446.1 Pre-qualificationbidchecklist.......................................................................................................................446.2 Pre-QualificationBidCoveringLetter........................................................................................................45


Volume I – Instructions to Bidders iii

6.3 Companyprofile..................................................................................................................................................476.4 DeclarationofNon-Blacklisting....................................................................................................................496.5 NoDeviationCertificate...................................................................................................................................516.6 TotalResponsibilityCertificate.....................................................................................................................526.7 Self-certificateforProjectexecutionexperience(InBiddingEntity’sLetterHead)..............53

7. Annexure3–FormatsforSubmissionoftheTechnicalBid.......................................................547.1 TechnicalBidCheck-List..................................................................................................................................547.2 TechnicalBidCoveringLetter.......................................................................................................................557.3 CredentialSummary..........................................................................................................................................577.4 Bidder’sExperience-ClientCitations........................................................................................................587.5 OverviewofProposedSolution.....................................................................................................................597.5.1 StructureofProposedSolution..................................................................................................................597.5.2 ProjectPlan........................................................................................................................................................607.5.3 ManpowerPlan................................................................................................................................................61

7.6 DetailsofResourcesproposed......................................................................................................................627.6.1 SummaryofResourcesproposed..............................................................................................................62

7.7 CurriculumVitae(CV)ofTeamMembers................................................................................................637.8 CompliancetoRequirement(Technical/FunctionalSpecifications).........................................657.9 ProposedBillofMaterial.................................................................................................................................657.9.1 Annexure4-BillofQuantity......................................................................................................................65

7.10 Manufacturers'/Producers’AuthorizationForm..................................................................................747.11 Anti-CollusionCertificate.................................................................................................................................75

8. Annexure5–FormatsforSubmissionoftheCommercialBid..................................................778.1. TotalPriceSummary.........................................................................................................................................778.2 Annexure6-PricecomponentforCAPEX:..............................................................................................778.3. Annexure7-PricecomponentforOPEX..................................................................................................83

9 Annexure7(a)–PerformanceBankGuarantee............................................................................8410 Annexure7(b)–BankGuaranteeforEarnestMoneyDeposit.............................................8611 Annexure8–Non-DisclosureAgreement....................................................................................8812 Annexure9-ConsortiumAgreement............................................................................................9113 Annexure10-FormatforPowerofAttorneytoAuthorizeSignatory................................9414 Annexure11-FormatforPowerofAttorneyforLeadbidderofConsortium.................96


Volume I – Instructions to Bidders 4

1. Introduction

1.1 Background

The Ministry of Urban Development (MoUD), Government of India (GoI) has rolled

outSmart City Mission (SCM). Karnataka Urban Infrastructure Development & Finance

Corporation Limited (KUIDFC) is the State Level Nodal Agency (SLNA) for the Smart Cities

MissioninKarnataka.Belagavi isoneoftheULBsselectedunderthe1stRoundCompetitionof

SCM based on the Smart City Plan (SCP) submitted by the City through GoK. Objective of the

SmartCitiesMissionistopromoteCitiesthatprovidecoreinfrastructure,giveadecentqualityof

lifetotheircitizensandapplysmartsolutionstoimproveservicesandinfrastructure.

1.2 NeedforPresentAssignment&BriefScopeofWork

TheBSCL,hasidentifiedcertainSmartICTinterventionrequiredtomakethecitysmart.The

broad functional & Technical requirements have been identified and has been provided under

Volume 2 of the RFP. It is now proposed to appoint a Master System Integrator (MSI)/System

Integrator(SI)toimplementthesaidICTinterventions,butnotlimitedto

1. Level1:IntegrateandView

1. CitySurveillance

2. Level2:Integrate,CommandandControl

1. E-governance(PropertyTax,AutomaticBuildingPermissionApprovalSystem,birth

and death registration, public grevence redressal system, fund based accounting

system(etc)-Presentintegration

2. SmartParking(forfutureintegration)

3. SmartLighting(forfutureintegration)

4. SmartUGD(forfutureintegration)

5. SmartEnergyManagement(forfutureintegration)

6. GeospatialDatabaseManagement(includingLandManagementSystemandUtilities

Mapping)-PresentItegration

7. Fire&Ambulance



3. Level3:Implement,Command,ControlandFullyOperate

1. SmartWater

2. ICTbasedsolidwastemanagementwithRFathouseholdandcommunitylevel

3. IntelligentTrafficManagementSystem(AdaptiveTrafficControlSystem)

4. IntelligentTransportSystem(ITS)

5. Intelligent Pole (with environmental sensors, public address system, variable

messagingsystem,digitalbillboard,panicbutton)

Afterestablishingtheabovesaidsolutions,thebidderisexpectedtoOperateandMaintainthesaid

ICTinterventionsforaperiodof5years

1.3 RFPFormatTheintentofthisRFPistoinvitebidsfromtheBiddersforimplementationofanintegratedsolution

fortheAuthority.

TheRequestforProposal(RFP)consistsofthreevolumesviz.

1. RFPVolume1:InstructiontoBidders

Volume 1 details the instructions with respect to the bid process management, technical

evaluationframework,andthetechnical&financialforms.

2. RFPVolume2:ScopeofworkincludingFunctional&TechnicalSpecifications

Volume 2 of the RFP provides information regarding the Project Implementation Plan,

business requirements/applications to be covered and corresponding process related

documentation,scopeofworkfortheselectedbidderandfunctionalrequirements.

3. RFPVolume3:MasterServiceAgreement

Volume3containsthecontractual, legalterms&conditionsapplicableforthe

proposedengagement.

4. RFPVolume4:SiteSpecificDetailsandstandardprotocols

Volume4containsthesitespecificdetailsofsitelocation



1.4. Factsheet

Sl# Item Description

1 MethodofSelection ThemethodofselectionshallbeQualityandCost

BasedSyestem(QCBS).TheContractwillbeawarded

tothebidderquotingthehighest‘combined

evaluvationscore’posttechnicalqualification.Prices

inclusiveofanyapplicabletaxes,leviesetc.willbe

consideredforarrivingatL1price.

2 AvailabilityofRFPDocuments Downloadfromwww.eproc.karnataka.gov.in

3 DateofRFPIssuance 17thJune2017

4 TenderProcessingFee(Non-

refundableandNot-Exempted)

Asindicatedinthee-procurementportal

5 BidSecurity/EarnestMoney

Deposit(EMD)

INR Seventy Seven Lakhs (INR 77,00,000/-)

through eProcurement portal or byBankGuarantee

(asperformatattachedinAnnexure7(b))

6 Lastdateandtimefor

SubmissionofPre-bidQueries

12thJuly2017;18:00Hrs

7 Pre-BidConferencetime,date&

Venue

14thJuly2017;11:30Hrs

CityCorporationBelagavi

8 Postingofresponsestoqueries

(onwebsite)

www.eproc.karnataka.gov.in

9 LastDateandtimeforBid/Bid

submission(Onorbefore)

21stAugust2017,15:30Hrs

10 Date,timeforOpeningofPre-

QualificationBids

23rdAugust2017,16:00Hrs

11 Bidvalidity Bidmustremainvalidupto180(OneHundred&

Eighty)daysfromtheactualdateofsubmissionof

theBid.

12 Currency CurrencyinwhichtheBiddersmayquotetheprice

andwillreceivepaymentisINRonly.

13 NameandAddressfor

Correspondence/citysurvey

BELAGAVISMARTCITYLIMITED,CTS#

197,GURUWARPETH,BESIDETILAKWADIPOLICE

STATION,TILAKWADI,BELAGAVI-590006



1.5 Definitions/Acronyms

SL# Term/Acronyms Description

1 AAA Authentication,authorization,andaccounting

2 ANPR AutomatedNumberPlateRecognition

3 AP AccessPoint

4 AVLS AutomatedVehicleLocatorSystem

5 Bid Offer by theBidder to fulfil the requirement of theAuthority

foranagreedprice. Itshallbeacomprehensivetechnicaland

commercialagreedprice.Itshallbeacomprehensivetechnical

andcommercialresponsetotheRFP

6 BOM BillofMaterial

7 CCC CommandandControlCentre

8 CCTV ClosedCircuitTelevision

9 Consortium A consortium consists of multiple members (not more than

Threeparties-LeadBidder+2Consortiummembers)entering

into a Consortium Agreement for a common objective of

satisfying the Authority requirements & represented by lead

memberoftheconsortium,designatedasa"LeadBidder”.

Also, the responsibility for successful execution of the entire

project will be that of the defined Lead bidder.

The consortiummembers shouldhave relevant experienceof

executingsimilarrolesandresponsibilitiesinpastasstatedin

theMoUinAnnexure9.

Parent company existence of Bidder/ Lead bidder would be

considered foronly100%subsidiary/division/subdivision/

branchbusinessunit.

For the purpose of technical evaluation, net worth and

turnover of only the bidding entity will be considered. Net

worth and turnover of any parent, subsidiary, associate or

otherrelatedentitywillnotbeconsidered.

10 COP CommonOperatingPlatform

11 DBA DatabaseAdministrator




12 DC DataCenter

13 DCP DeputyCommissionerofPolice

14 Deliverables Products,infrastructureandservicesagreedtobedeliveredby

the Bidder in pursuance of the agreement as defined more

elaborately in the RFP, Implementation and theMaintenance

phasesandincludesalldocumentsrelatedtotheusermanual,

technical manual, design,process and operating manuals,

servicemechanisms, policies and guidelines (such as security

related, data migration related), inter alia payment and/or

processrelatedetc.,sourcecodeandallitsmodifications.

15 DIT DirectorateofInformationTechnology

16 DNS DomainNameServer

17 DR DisasterRecovery

18 EffectiveDate ThedateonwhichtheContractAgreementforthisRFPcomes

intoeffect

19 EMD EarnestMoneyDeposit

20 EMS EnterpriseManagementSystem

21 ETA EstimatedTimeofArrival

22 ETD EstimatedTimeofDeparture

23 e-Procurement

portal

meanstheelectronictenderingsystemoftheAuthority

24 FRS FunctionalRequirementSpecifications

25 GIPipes GalvanizedironPipes

26 GIS GeographicalInformationSystem

27 GoK GovernmentofKarnataka

28 GPRS GeneralPacketRadioService

29 GPS GlobalPositioningSystem

30 GSM GlobalSystemsforMobileCommunications

31 GUI GraphicalUserInterface

32 HDPE High-DensityPolyethylene




33 HO HeadOffice

34 ICT InformationandCommunicationTechnology

35 IDS IntrusionDetectionSystem

36 IOE InternetofEverything

37 IP InternetProtocol

38 IPS IntrusionPreventionSystem

39 ITIL InformationTechnologyInfrastructureLibrary

40 LAN LocalAreaNetwork

41 LED LightEmittingDiode

42 LOI/LOA LetterofIntent/LetterofAward

43 MoU MemorandumofUnderstanding

44 MTBF MeanTimeBetweenFailures

45 MTTR MeanTimetoRepair

46 MUX Multiplexer

47 NFC NearFieldCommunication

48 NIC NationalInformaticsCentre

49 Corp BelagaviMunicipalCorporationtomanagethenetworks.

50 Non-Compliance meansfailure/refusaltocomplythetermsandconditionsof

thetender

51 Non-responsive means failure to furnish complete information in a given

format andmanner required as per the tender documents or

non-submissionof tenderoffer ingiven forms/pro formaor

not following procedure mentioned in this tender or any of

required details or documents is missing or not clear or not

submitted in the prescribed format or non-submission of

tenderfeeonEMD

52 O&M Operations&Maintenance

53 OEM OriginalEquipmentManufacturer

54 OFC OpticalFibreCable




55 OGC OpenGeospatialConsortium

56 OS OperatingSystems

57 OTP OneTimePassword

58 PASystem PublicAddressSystem

59 PDU's PowerDistributionUnits

60 PIS PassengerInformationSystem

61 PoE PoweroverEthernet

62 PoP PointsofPresence

63 PTZ PanTiltZoom

64 QRCode QuickResponseCode

65 Required

Consents

Theconsents,waivers,clearancesandlicensestouseAuthority

IntellectualPropertyRights,rightsandotherauthorizationsas

may be required to be obtained for the software and other

itemsthatDIT,GoMtheirnominatedagenciesarerequiredto

makeavailabletoBidderpursuanttothisAgreement;

66 RF RadioFrequency

67 RFID RadioFrequencyIdentification

68 RFP RequestforProposal

69 RLVD RedLightViolationDetection

70 RoW RightofWay

71 RPO RecoveryPointObjective

72 RTO RecoveryTimeObjective

73 ServiceLevel Thelevelofserviceandotherperformancecriteriawhichwill

applytotheServicesdeliveredbytheBidder;

74 SI SystemIntegrator

75 SLA Service Level Agreement; Performance andMaintenance SLA

executedaspartofthisMasterServiceAgreement;

76 SNMP SimpleNetworkManagementProtocol

77 SMPS SwitchedModePowerSupply




78 SOP StandardOperatingProcedure

79 SOS Save Our Souls. SOS is the international Morse code distress

signal

80 SuccessfulBidder Thebidderwhoisqualified&successfulinthebiddingprocess

andisawardedthework

81 TRAI TelecomRegulatoryAuthorityofIndia

82 TRS TechnicalRequirementSpecifications

83 UPS UninterruptiblePowerSupply

84 URL UniformResourceLocator

85 VA VideoAnalytics

86 VaMS VariableMessageSystem

87 VCA VideoContentAnalytics

88 VLAN VirtualLocalAreaNetwork

89 VMS VideoManagementSoftware/System

90 WAN WideAreaNetwork

2. InstructiontoBidders

2.1 General

a. While every effort has been made to provide comprehensive and accurate background

information,requirementsandenvisagedsolution(s)specifications,Biddersmustformtheir

ownconclusionsaboutthesolution(s)neededtomeettheAuthority’srequirements.Bidders

andrecipientsofthisRFPmaywishtoconsulttheirownlegaladvisersinrelationtothisRFP.

b. All information supplied by Bidders as part of their bids in response to this RFP,may be

treatedascontractuallybindingontheBidders,onsuccessfulawardoftheassignmentbythe

AuthoritybasedonthisRFP.

c. No commitment of any kind, contractual or otherwise shall exist unless anduntil a formal

writtencontracthasbeenexecutedbyoronbehalfofAuthority.Anynotificationofpreferred

bidder status by Authority shall not give rise to any enforceable rights by the Bidder.

Authoritymaycancelthispublicprocurementatanytimepriortoaformalwrittencontract

beingexecutedbyoronbehalfofAuthority.



d. Bids shall be received by the Authority on the e-Procurement portal

www.eproc.karnataka.gov.inbeforethetimeanddatespecifiedinthescheduleofthetender

notice.Intheeventofthespecifieddateforthesubmissionoftenderoffersbeingdeclareda

public holiday by the Government of Karnataka, the offers will be received up to the

appointed time on the nextworking day. The Authoritymay, at its discretion, extend this

deadline for submission of offers by issuing corrigendum and uploading the same on e-

Procurementportal.

e. Telex,cableorfacsimileofferswillberejected.

2.2 EligibleBidders

The Bidder can be either a Single System Integrator (SI) or a Consortium of

companies/corporationsasdescribedbelow.

a. SoleBidder

TheSoleBiddermustbeaSystemIntegratorcompanywhichhasthecapabilitiestodeliver

theentirescopeasmentionedintheRFP.TheSoleBiddercannotbidasapartofanyother

consortiumbidunderthisRFP.

b. ConsortiumofFirms

Bids can be submitted by a consortium of firms. A consortium should not consist ofmore

than threeparties (including theLeadBidder).Oneof theFirmswouldbedesignated as a

"LeadBidder".TheLeadBidderwouldhavethesoleresponsibilityofensuringthedeliveryof

productsandservicesmentionedinallvolumesofthisRFP.TheLeadBidderwouldalsobe

responsible for ensuring the successful execution of integrated solution includingmeeting

theSLAs.The listofConsortiumMembersneedstobedeclared in thebidwhichcannotbe

changed by the bidder later on. Any change in the consortium partner will need to be

approvedbyAuthority.

TheLeadBidderwillberesponsiblefor:

i. ThemanagementofallConsortiumMemberswhoarepartofthebid,and

ii. Thesupply,deliveryand installationofallproductsandservicessubmitted in their

bidandaspartofthecontract

Bidssubmittedbyaconsortiumshouldcomplywiththefollowingrequirementsalso:

i. TheLeadBidder shall be authorized to incur liabilities and receive instructions for

andonbehalfofallconsortiummembers.EntireexecutionoftheContract,including

payment,shallbedoneexclusivelyby/withtheLeadBidder



ii. Any firmwhich isnotaLeadBidder to thisRFPcanbeapartner inanynumberof

bidssubmittedagainstthisRFP

iii. Anyof theLeadBidders cannotbeaConsortiumMemberwithanotherbidder ina

separatebid

iv. Internal arrangement between theConsortiumMembers is left to thebidders. It is

theresponsibilityoftheleadBiddertoensurethatalltheotherConsortiumMembers

inthebidarecomplianttoalltheclausesasmentionedinthebid,failingwhichbid

canbedisqualified

2.3 CompliantBids/CompletenessofResponse

a. Bidders are advised to study all instructions, forms, terms, requirements and other

informationintheRFPdocumentscarefully.Submissionofthebidshallbedeemedtohave

beendoneaftercarefulstudyandexaminationoftheRFPdocumentwithfullunderstanding

ofitsimplications.

b. Failuretocomplywiththerequirementsofthisparagraphmayrenderthebidnon-compliant

andtheBidmayberejected.Biddersmust:

i. IncludealldocumentationspecifiedinthisRFP,inthebid

ii. FollowtheformatofthisRFPwhiledevelopingthebidandrespondtoeachelement

intheorderassetoutinthisRFP

iii. ComplywithallrequirementsassetoutwithinthisRFP

2.4 BiddertoInform

The Bidder shall be deemed to have carefully examined the Terms & Conditions, Scope,

ServiceLevels,Specifications,andSchedulesofthisRFP.Ifbidderhasanydoubts/clarificationsasto

themeaningofanyportionof theConditionsor thespecificationsheshall,before the lastdate for

SubmissionofPre-BidQueries,set forth thereofandsubmit themtoAuthority inwriting inorder

thatsuchdoubtmayberemovedorclarificationsareprovided.

2.5 BidPreparationcosts

TheBiddershallbearallcostsassociatedwiththepreparationandsubmissionofitsbid,

forthepurposesofclarificationofthebid,ifsodesiredbytheAuthority.



2.6 Pre-bidmeeting&Clarification

2.6.1 BiddersQueries

AnyclarificationregardingtheRFPdocumentandanyotheritemrelatedtothisprojectcan

besubmitted toAuthorityasper thesubmissionmodeand timelinesmentioned in theFactSheet.

Thepre-bidqueriesshouldbesubmitted inexcelsheet format,alongwithrelevnt justification,and

withnameanddetailsoftheorganisationsubmittingthequeries.

Authorityshallnotberesponsibleforensuringthatthebidders’querieshavebeenreceived

bythem.Anyrequestsforclarificationsposttheindicateddateandtimeshallnotbeentertainedby

Authority.

BiddersmustsubmittheirqueriesaspertheformatmentionedinSection5-Annexure1

2.6.2 ResponsestoPre-BidQueriesandIssueofCorrigendum

Authoritywillorganizeapre-bidconferenceandwillrespondtoanyrequestforclarification

ormodificationof thebiddingdocuments.Authority shall formally respond to thepre-bidqueries

afterthepre-bidconference.Nofurtherclarificationsshallbeentertainedafterthedateandtimeof

submissionofqueries.

Authority shall endeavour to provide timely response to all queries. However, Authority

makesnorepresentationorwarrantyas to thecompletenessoraccuracyofanyresponsemade in

good faith. Authority does not undertake to answer all the queries that have been posed by the

bidders.

AnymodificationsoftheRFPDocuments,whichmaybecomenecessarybecauseofthePre-

Bid Conference, shall be made by Authority exclusively through a corrigendum. Any such

corrigendum shall be deemed to be incorporated into this RFP. However, in case of any such

amendment,thebidsubmissiondatemaybeextendedatthediscretionofAuthority.

Any corrigendum/notification issued by Authority, after issue of RFP, shall only be

available/hosted on thewebsite URLmentioned in the fact sheet. Any such corrigendum shall be

deemedtobeincorporatedintothisRFP.

2.7 RFPDocumentFee

RFPcanbedownloadedfromthewebsiteURLmentionedinthefactsheet.

TenderProcessingFeeasindicatedinthee-procurementportalshallbepaidonlinethrough

e-Procurementportal.Thetenderfeeshallbenon-refundable.

Withoutthepaymentoftenderfeethebidswillbetakenasincompleteandnon-responsive

andshallnotbeconsidered.



2.8 EarnestMoneyDeposit(EMD)

The Bidder shall furnish, as part of his tender, earnest money deposit ofRs 77,00,000

(Rupees Seventy Seven Lakh only) This earnest money deposit shall be in in the form of Bank

GuaranteeasperForm7(B).NoexemptionforsubmittingtheEMDwillbegiventoanyagency.Bid

securityinanyotherformwillnotbeentertained.

ForUnsuccessfulbidders,Bidsecurityofallunsuccessfulbidderswouldberefundedwithout

interestbyAuthorityonfinalizationofthebidinallrespectsbythesuccessfulbidder.

For Successful bidders, Bid securitywould be returnedwithout interest upon submission of

PerformanceBankGuaranteebythesuccessfulbidder.

IncasebidissubmittedwithoutthebidsecuritythenAuthorityreservestherighttoreject

thebidwithoutprovidingopportunityforanyfurthercorrespondencetothebidderconcerned.

TheEMDmaybeforfeitedinanyofthefollowingcircumstances:

a. Ifabidderwithdrawsitsbidduringtheperiodofbidvalidity.

b. Incaseofasuccessfulbidder, if thebidder fails tosubmittheperformancebankguarantee

and/orsignthecontractinaccordancewiththisRFP.

2.9 BidValidityPeriod

BidshallremainvalidforthetimeperiodmentionedintheFactSheet.Oncompletionofthe

validityperiod, unless theBidderwithdrawshisbid inwriting, itwill bedeemed tobevaliduntil

suchtimethattheBidderformally(inwriting)withdrawshisbid.

2.10 ContentsofBid The three cover systemshallbe followed.Pre–Qualification,Technical andCommercial

Offersshallbeuploadedseparatelythroughthee-Procurementportal.

DocumentSet NameoftheDocument Content

One BidSecurity/Earnest

MoneyDeposit(EMD)&

PrequalificationBid

• BidSecurity

• PreQualificationbidasperSection

6.1 & 6.2along with the required

supportingdocuments

• No deviation certificate as per

Section6.5



• Total Responsibility declaration as

perSection6.6

Two TechnicalBid • TechnicalBid

• ResponsetoFRS&TRS

• MaskedCommercialBid

Three FinancialBid • CommercialBid

a. PleasenotethatPricesshouldNOTbeindicatedintheTechnicalBidbutshouldonly

beindicatedintheCommercialBid.

b. FailuretosubmitthebidbeforethesubmissiondeadlinespecifiedintheFactSheetwould

causeabidtoberejected.

c. Authoritywillnotacceptdeliveryofbidbyfax,e-mailorinpersonandshallonlybethrough

eprocurementportalofGoK.

2.11 BidFormats

2.11.1Pre-QualificationBidFormat

# SectionHeading Details

1 Pre-qualificationchecklist Asperformatprovidedinsection6.1-Annexure2

2 Pre-QualificationBidCoveringLetterAsperformatprovidedinsection6.2

3 ConsortiumAgreement AsperformatprovidedinAnnexure9ofthisVolume

4 AboutBidder Asperformatprovidedinsection6.3ofthisdocument.

5 Legal

1.CopyofCertificationofIncorporation/Registration

Certificate

2.PANCard

3.VATRegistration

AsperPre-qualificationcriteria–clause3.5Sl#1

6 AnnualTurnover

Detailsofannualturnoverwithdocumentary

evidence.





7 NetworthDetailsofnetworthwithdocumentaryevidence.


8 CertificationRelevantISOcertification


9Self-certificatefornon-blacklisting

clause

Asperformatprovidedinsection6.4.


10 PowerofAttorneyDocumentaryevidenceasperformatprovidedin

Annexure10and11

11 ProjectExperience

CitationdetailsofprojectsasperformatinSection7.4

and6.7,asapplicable.

AsperPre-qualificationcriteria–Sl#6

12 NoDeviationCertificate Asperformatprovidedinsection6.5

13 Totalresponsibilitycertificate Asperformatin6.6

2.11.2TechnicalBidFormat


1 TechnicalBidChecklist Asperformatprovidedinsection7.1

2 TechnicalBidCoveringLetter AsperformatprovidedinSection7.2

3 AboutBidder

·Detailsaboutbidder(whethersolebidderor

consortium)

·Bidder’sGeneralInformationasrequiredin

TechnicalCriteria3.6.1

4 Understanding DetailsasrequiredinTechnicalCriteria3.6.1.

5 SolutionproposedDetailsasrequiredinTechnicalCriteria3.6.1.

Pleaserefertosection7.5.1.

6 Project/credentialsummary AsperformatprovidedinSection7.3




7 Bidder’sExperience

Projectcitationasperformatprovidedinsection7.4

andsupportingdocumentaryevidencesandSelf-

certificationsasperformatinsection6.7asapplicable

8 ProjectPlanandResources

·ProjectplanasperformatprovidedinSection7.5.2

·ManpowerPlanasperformatprovidedinsection

7.5.3I&II

·Summaryofresourcesasperformatprovidedin

Section7.6.1

·CVofresourcesasperformatprovidedinSection

7.7

9

CompliancetoRequirement

(Technical/Functional

Specifications)

Asperformatprovidedinsection7.8

10 ProposedBillofmaterials Asperformatprovidedinsection7.9

11Manufacturers'/Producers’

AuthorizationFormAsperformatprovidedinsection7.10

12 AntiCollusionCertificate Asperformatprovidedinsection7.11

12 Non-disclosureagreement Asperformatprovidedinsection11(Annexure8)

2.11.3CommercialBidFormat

TheBiddermustsubmittheCommercialBidistheformatsspecifiedinSection8.


1 TotalPriceSummary AsperformatprovidedinSection8.1

2 PricecomponentforCAPEX AsperformatprovidedinSection8.2

3 PricecomponentforOPEX AsperformatprovidedinSection8.3



2.12 Language

Thebid shouldbeprepared and submittedby thebidders inEnglish languageonly. If any

submittedsupportingdocumentsareinanylanguageotherthanEnglish,translationofthesamein

Englishlanguageistobeprovided(dulyattested)bytheBidders.Forpurposesofinterpretationof

thedocuments,theEnglishtranslationshallgovern.

2.13 AuthenticationofBids

Bidshouldbeaccompaniedbyanauthorizationinthenameofthesignatory(orsignatories)

oftheBid.Theauthorizationshallbeintheformofawrittenpowerofattorneyaccompanyingthe

Bidorinanyotherformdemonstratingthattherepresentativehasbeendulyauthorizedtosign.

2.14 AmendmentofRequestforProposal

At any time prior to the due date for submission of bid, Authority may, for any reason,

whether at its own initiative or in response to a clarification requested by prospective bidder(s),

modify the RFP document by amendments. Such amendments shall be uploaded on the e-

procurementportalwebsite,throughcorrigendumandshallformanintegralpartofRFPdocument.

TherelevantclausesoftheRFPdocumentshallbetreatedasamendedaccordingly.

It shall be the responsibility of the prospective bidder(s) to check the Authority’swebsite

fromtimetotimeforanyamendmentintheRFPdocument.Incaseoffailuretogettheamendments,

ifany,Authorityshallnotberesponsible.

Inordertoallowprospectivebiddersareasonabletimetotaketheamendmentintoaccount

inpreparingtheirbids,Authority,atitsdiscretion,mayextendthedeadlineforsubmissionofbids.

SuchextensionsshallbeuploadedonwebsiteoftheAuthority.

2.15 BidPrice

Commercial Bid shall be as per the format provided in Section 8. Bidders shall give the

required details of all applicable taxes, duties, other levies and charges etc. in respect of direct

transactionbetweenAuthorityandtheBidder.

Biddersshallquotefortheentirescopeofcontractonan“overallresponsibility”basissuch

thatthetotalbidpricecoversBidder’sallobligationsmentionedinortobereasonablyinferredfrom

thebiddingdocumentsinrespectofprovidingtheproduct/services.



PricesquotedbytheBidderforunitratesshallremainfirmduringtheentirecontractperiod

andnotsubjecttopricevariationonanyaccount.Abidsubmittedwithanadjustablepricequotation

shallbetreatedasnon-responsiveandrejected.

2.16 DeviationsandExclusions

Bidsshallbesubmittedstrictlyinaccordancewiththerequirementsandterms&conditions

oftheRFP.TheBiddershallsubmitaNoDeviationCertificateaspertheformatmentionedinSection

6.5.Thebidswithdeviation(s)areliableforrejection.

2.17 TotalResponsibility

Biddershouldissueastatementundertakingtotalresponsibilityforthedefectfreeoperation

oftheproposedsolutionaspertheformatmentionedinSection6.6.

2.18 LateBids

Latesubmissionwillnotbeentertainedandwillnotbepermittedbye-ProcurementPortal.

The bids submitted by telex/telegram/fax/e-mail etc. shall not be considered. No

correspondencewillbeentertainedonthismatter.

Authorityshallnotberesponsibleforanynon-receipt/non-deliveryofthedocumentsdueto

technical snag whatsoever at Bidder’s end. No further correspondence on the subject will be

entertained.

Authority reserves the right to modify and amend any of the above-stipulated

condition/criterion.

2.19 RighttoTerminatetheProcess

Authority may terminate the RFP process at any time and without assigning any reason.

Authority makes no commitments, express or implied, that this process will result in a business

transactionwithanyone.ThisRFPdoesnotconstituteanofferbyAuthority.

2.20 Non-Conformingbids

Abidmaybeconstruedasanon-conformingbidsandineligibleforconsideration:



a. IfitdoesnotcomplywiththerequirementsofthisRFP.

b. If a bid does not follow the format requested in this RFP or does not appear toaddresstherequirementsofthesolution.

2.21 Acceptance/RejectionofBids

a. Authority reserves the right to reject in full or part, any or all bidswithout assigning any

reasonthereof.AuthorityreservestherighttoassesstheBidder’scapabilitiesandcapacity.

ThedecisionofAuthorityshallbefinalandbinding.

b. Bid should be free of overwriting. All erasures, correction or additionmust be clearly

writtenbothinwordsandfiguresandattested.

Intheeventofanyassumptions,presumptions,keypointsofdiscussion,recommendationor

anypointsofsimilarnaturesubmittedalongwiththeBid,Authorityreservestherighttorejectthe

BidandforfeittheEMD.

Ifthereisanydiscrepancyinthecommercialbid,itwillbedealtasperthefollowing:

a. If,inthepricestructurequotedfortherequiredgoods/services/works,thereisdiscrepancy

betweentheunitpriceandtotalprice(whichisobtainedbymultiplyingtheunitpricebythe

quantity),theunitpriceshallprevailandthetotalpricecorrectedaccordingly.

b. Ifthereisanerrorinatotalcorrespondingtotheadditionorsubtractionofsubtotals,the

subtotalsshallprevailandthetotalshallbecorrected.

c. Ifthereisadiscrepancybetweenwordsandfigures,theamountinwordsshallprevail.

d. Ifthereissuchdiscrepancyinanoffer,thesameshallbeconveyedtothebidderwithtarget

dateuptowhichthebiddermustsendhisacceptanceontheabove linesand if thebidder

doesnotagreetothedecisionofAuthority,thebidisliabletobedisqualified.

2.22 Confidentiality

Allthematerial/informationsharedwiththeBidderduringthisprocurementprocessaswell

as thesubsequentresultingengagement following thisprocesswith thesuccessfulbidder, shallbe

treatedasconfidentialandshouldnotbedisclosedinanymannertoanyunauthorizedpersonunder

anycircumstances.TheemployeesofthesuccessfulLeadbidderandConsortiummemberswhoare

proposedtobedeployedontheprojectneedto furnishaNon-DisclosureAgreement(NDA)asper

RFPVolumeIII.



2.23 Disqualification

Thebidisliabletobedisqualifiedinthefollowingcasesorincasebidderfailstomeetthebidding

requirementsasindicatedinthisRFP:

a. Duringvalidityofthebid,oritsextendedperiod,ifany,thebidderchangesitsquotedprices

b. Thebidder’sbidisconditionalandhasdeviationsfromthetermsandconditionsofRFP

c. Bidisreceivedinincompleteform

d. Bidisnotaccompaniedbyalltherequisitedocuments

e. Information submitted in technical bid is found to be misrepresented, incorrect or false,

accidentally,unwittinglyorotherwise,atanytimeduringtheprocessingofthecontract(no

matteratwhatstage)orduringthetenureofthecontract includingtheextensionperiodif

any

f. Financialbidisenclosedwiththesamedocumentastechnicalbid.

g. Bidder tries to influence the bid evaluation process by unlawful/corrupt/fraudulent

meansatanypointoftimeduringthebidprocess

h. In case the Lead bidder submitsmultiple bids or if common interests are found in two or

more bidders, the bidders are likely to be disqualified, unless additional bids/bidders are

withdrawnuponnoticeimmediately

i. Ifanyof theLeadBidder isalsopartner inanyotherbid, thenall theaffectedbidsshallbe

disqualified

2.24 KeyPersonnel

Authority has identified certain key positions andminimum qualifications for each of the

positionsthatshouldbepartofprojectteamofthebidder(herebyreferredtoas“keypersonnel”).

DetailsofthesekeypositionsareprovidedinSection3.6.2

2.24.1InitialComposition;FullTimeObligation;ContinuityofPersonnel

BiddershallensurethateachmemberoftheKeyPersonneldevotessubstantialworkingtime

asperthestaffingschedule/manpowerplantoperformtheservicestowhichthatpersonhasbeen

assignedasperthebid.

BiddershallnotmakeanychangestothecompositionoftheKeyPersonnelandnotrequire

or request any member of the Key Personnel to cease or reduce his or her involvement in the

provisionoftheServicesduringthedefinedtermoftheengagementunlessthatpersonisterminated

foracause,islong-termdisabled,isonpermittedmandatoryleaveunderApplicableLaworretires.

Inanysuchcase,theAuthority'spriorwrittenconsentwouldbemandatory.



2.24.2Evaluations

BiddershallcarryoutanevaluationoftheperformanceofeachmemberoftheKeyPersonnel

inconnectionwiththeServicesatleastonceineachContractYear.Biddershallprovidereasonable

written notice to Authority of the date of each evaluation of eachmember of the Key Personnel.

Authority shall be entitled to provide inputs to the bidder for each such evaluation. Bidder shall

promptlyprovidetheresultsofeachevaluationtoAuthority,subjecttoApplicableLaw.

2.24.3Replacement

Incaseanyproposedresourceresigns, thentheBidderhas to informAuthoritywithinone

weekofsuchresignation.

Bidder shall promptly initiate a search for a replacement to ensure that the role of any

memberoftheKeyPersonnelisnotvacantatanypointintimeduringthecontractperiod,subjectto

reasonableextensionsrequestedbyBiddertoAuthority.

BeforeassigninganyreplacementmemberoftheKeyPersonneltotheprovisionofthe

Services,BiddershallprovideAuthoritywith:

a. aresume,curriculumvitaeandanyotherinformationaboutthecandidatethatisreasonably

requestedbyAuthority;and

b. anopportunitytointerviewthecandidate.

The bidder has to provide replacement resource of equal or better qualification and

experienceaspertherequirementsofthisRFP.

IfAuthorityobjectstotheappointment,Biddershallnotassigntheindividualtothatposition

andshallseekanalternativecandidateinaccordancewiththeresourcerequirementsofthisRFP.

The bidder needs to ensure at least 4 weeks of overlap period in such replacements.

Authoritywillnotberesponsibleforanyknowledgetransitiontothereplacementresourceandany

impact/escalationofcostincurredbythebidderduetoresourcereplacement.

2.24.3HighAttrition

If inthefirst6monthperiodfromtheContractEffectiveDateandinanyrolling12months

periodduringtheTermofcontract,15percentormoreofthemembersoftheKeyPersonnelcease

orreducetheirinvolvementintheServicesforanyreasonotherthanwithAuthority’spriorwritten

consent,Biddershall:

a. provideAuthoritywithareasonablydetailedexplanationastothereasonsforsuchchange,

including, where applicable and permitted, notes from any exit interviews conducted by

BidderwithanydepartingmemberoftheKeyPersonnel;and



b. ifsuchchangetoKeyPersonnelhasor is likelytohaveanymaterialadverseimpactonthe

provision of the Services or any substantial part thereof, undertake, at its own costs, such

remediationacts as are reasonablynecessary inorder to improve the retentionof theKey

Personnel including making reasonable changes to the human resources policies and

procedures applicable to the Key Personnel (including those related to compensation,

benefits and other conditions so that they are competitive with the market) as may be

necessarytoensurethatsuchpoliciesandprocedurescomplywithGoodIndustryPractice.

2.25 FraudandCorruptPractices

a. TheBiddersandtheirrespectiveofficers,employees,agentsandadvisersshallobservethe

highest standard of ethics during the Selection Process. Notwithstanding anything to the

contrary contained in this RFP, Authority shall reject a Bid without being liable in any

mannerwhatsoevertotheBidder,ifitdeterminesthattheBidderhas,directlyorindirectly

or through an agent, engaged in corrupt practice, fraudulent practice, coercive practice,

undesirable practice or restrictive practice (collectively the “Prohibited Practices”) in the

SelectionProcess.Insuchanevent,Authorityshall,withoutprejudicetoitsanyotherrights

orremedies,forfeitandappropriatetheEMDorPBG,asthecasemaybe,asmutuallyagreed

genuinepre-estimatedcompensationanddamagespayabletoAuthorityfor,interalia,time,

costandeffortofAuthority, inregardtotheRFP, includingconsiderationandevaluationof

suchBidder’sBid.

b. WithoutprejudicetotherightsofAuthorityunderClauseaboveandtherightsandremedies

whichAuthoritymayhaveundertheLOIortheAgreement,ifaBidderisfoundbyAuthority

to have directly or indirectly or through an agent, engaged or indulged in any corrupt

practice, fraudulent practice, coercive practice, undesirable practice or restrictive practice

duringtheSelectionProcess,oraftertheissueoftheLOIortheexecutionoftheAgreement,

such Bidder shall not be eligible to participate in any tender or RFP issued by Authority

duringaperiodof3yearsfromthedatesuchBidderisfoundbyAuthoritytohavedirectlyor

throughanagent,engagedorindulgedinanyProhibitedPractices.

c. For the purposes of this Section, the following terms shall have the meaning hereinafter

respectivelyassignedtothem:

i. “corrupt practice” means (i) the offering, giving, receiving, or soliciting, directly

orindirectly,ofanythingofvaluetoinfluencetheactionofanypersonconnectedwith

the Selection Process (for avoidance of doubt, offering of employment to or

employingorengaginginanymannerwhatsoever,directlyorindirectly,anyofficial

ofAuthoritywhoisorhasbeenassociatedinanymanner,directlyorindirectlywith

theSelectionProcessortheLOIorhasdealtwithmattersconcerningtheAgreement

orarising there from,beforeorafter theexecutionthereof,atanytimeprior to the



expiry of one year from the date such official resigns or retires from or otherwise

ceasestobeintheserviceofAuthority,shallbedeemedtoconstituteinfluencingthe

actions of a person connectedwith the Selection Process); or (ii) save as provided

herein,engaginginanymannerwhatsoever,whetherduringtheSelectionProcessor

aftertheissueoftheLOAoraftertheexecutionoftheAgreement,asthecasemaybe,

any person in respect of any matter relating to the Project or the Award or the

Agreement, who at any time has been or is a legal, financial or technical

consultant/adviserofAuthorityinrelationtoanymatterconcerningtheProject;

ii. “fraudulentpractice”meansamisrepresentationoromissionoffactsordisclosureof

incompletefacts,inordertoinfluencetheSelectionProcess;

iii. “coercive practice” means impairing or harming or threatening to impair or

harm,directly or indirectly, any persons or property to influence any person’s

participationoractionintheSelectionProcess;

iv. “undesirablepractice”means(i)establishingcontactwithanypersonconnectedwith

oremployedorengagedbyAuthoritywiththeobjectiveofcanvassing,lobbyingorin

any manner influencing or attempting to influence the Selection Process; or (ii)

havingaConflictofInterest;and

v. “restrictive practice” means forming a cartel or arriving at any understanding

orarrangementamongBidderswiththeobjectiveofrestrictingormanipulatingafull

andfaircompetitionintheSelectionProcess.

2.26 ConflictofInterest

a. A bidder shall not have a conflict of interest that may affect the Selection Process or the

Solutiondelivery(the“ConflictofInterest”).AnyBidderfoundtohaveaConflictofInterest

shallbedisqualified. Intheeventofdisqualification,Authorityshall forfeitandappropriate

theEMD,ifavailable,asmutuallyagreedgenuinepre-estimatedcompensationanddamages

payable to Authority for, inter alia, the time, cost and effort of Authority including

considerationofsuchBidder’sBid,withoutprejudicetoanyotherrightorremedythatmay

beavailabletoAuthorityhereunderorotherwise.

b. Authority requires that the bidder provides solutions which at all times hold Authority’sinterest’s paramount, avoid conflicts with other assignments or its own interests, and act

without any consideration for future work. The bidder shall not accept or engage in any

assignment thatwouldconflictwith itspriororcurrentobligationstootherclients,or that

mayplaceitinapositionofnotbeingabletocarryouttheassignmentinthebestinterestsof

Authority.



2.27 Sub-Contracting

Thebidderwouldnotbeallowedtosub-contractwork,exceptforthefollowing:

1. CivilConstructionwork

2. FacilityManagementStaffatCommandControlCenter

Sub-contractingshallbeallowedonlywithpriorwrittenapprovalofAuthority.However,evenifthe

work is sub-contracted, the sole responsibilityof theworkshall liewith the leadbidder.The lead

bidder shall be held responsible for any delay/error/non-compliance etc. of its sub-contracted

vendor.Thedetailsof the sub-contractingagreements (if any)betweenboth thepartieswouldbe

requiredtobesubmittedtoAuthority.

2.28 InclusionofMSMEsinProjectDelivery

BiddersareencouragedtoincludeMicro,SmallandMediumEnterprises(MSMEs)inthedelivery

oftheproject.

2.29 EligibleGoodsandServices,andOEMCriteria:

a. For purposes of this Clause, the term “goods” includes commodities, raw material,

machinery,equipment,andindustrialplants;and“relatedservices”includesservicessuch

as insurance, transportation, supply, installation, integration, testing, commissioning,

training,andinitialmaintenance.

b. TheBidder shall quoteonlyone specificmake andmodel fromonlyone specificOEM, for

eachofthegoods.Providingmorethanoneoptionshallnotbeallowed.Allgoodsquotedby

the Bidder must be associated with item code and names and with printed literature

describing configuration and functionality. Any deviation from the printed specifications

shouldbeclearlymentionedintheofferdocumentbytheBidder.

c. TheOEMforeachproductsortechnologyquotedshouldbeinthebusinessofthatproduct

orsolutionortechnologyforatleast3yearsasonthedateofreleaseoftheRFP.

d. All the OEMs should have authorized presence in India either directly or through

channelpartner(s)asonthedateofreleaseofRFP.

e. TheOEM for all active components should give a declaration that products or technology

quoted are neither end of- sale nor end-of-life as on the date of installation and

commissioningandarenotend-of-support till thesuccessfulcompletionofO&Mperiodof

theproject.



f. The proposedOEM should have installed base of at least 20% of the quoted product or

technology.

g. Bidder must quote products in accordance with above clause “Eligible goods and

relatedservices.

h. Thebidder’sproposedOEM(s)iflistedintheGartnerMagicQuadrantswouldbegiven

additionalpreferenceaslisteddownintheQualifiationCriteria.TheLatestGartnerReports

releasedtobereferredandsubmitted.HoweverlistinginGartnerMagicQuadrantisnot

mandatoryforqualification.

i) EnterpriseNetworkFirewalls

ii) IntrusionPreventionSystems

iii) ModularServers

iv) WiredandWirelessLANAccessInfrastructure

j. TheCityOperationsPlatform(COC)proposedbytheBiddermustbeoperational inatleast

oneCityat the timeofbiddingwithat least3relavantusecasesasapplicable forBelagavi

cityrequirement.

i) BiddercanprovidesingleorInteggratedCoC/CCC.Additionalweightageswouldbegiven

if the CoC/CCC platform is listed in the “Navigant Research Leaderboard Report”

.However listig in Navigant Research Leaderboard Report is not mandatory for

qualification.

ii) CoC/CCC software OEM should have 24x7x365 technical assistance support center

(TASC) in India. TASC should provide online website and phone number to register

servicerequestthatcanberaisedbypartnerandcustomer.

k. The OEM of each product or technology should have quality certifications like ISO

9001:2000&ISO14001orequivalent.

l. The bidder’s proposed OEM should not have been blacklisted by any State / Central

GovernmentDepartmentorCentral/StatePSUsasonbidsubmissiondate.

m. Each of the proposed OEMs should either have existing capability and infrastructure to

provide 24x7x365 technical support in India, or should provide an undertaking that they

would establish the requisite infrastructure and capability to provide 24x7x365 technical

support,onemergingawinnerinthisbiddingprocess.

Adequatesupportingdocumentspertainingtotheabovepoints,alongwithasummarycompliance

table,shouldbesubmittedinthetechnicalproposalbytheBidder.



2.30 Righttovaryquantity

a. At the timeofawardof contractandpostawardofwork , thequantityofgoods,worksor

servicesoriginallyspecifiedinthebiddingdocumentsmaybeincreased.Itshallbewithout

any change in the unit prices or other terms and conditions of the Bid and the bidding

documents. In the event, either the goods,works or services forwhich variation is sought

afterawardofworkthenthesameshallbedonethroughChangeRequestNote.TheCRNwill

be evaluatedby aThirdPartyCommittee formedby theEmployer and thedecisionof the

Committeewillbefinalonthescopeandrate.

b. IftheAuthoritydoesnotprocureanysubjectmatterofprocurementorprocureslessthan

thequantityspecifiedinthebiddingdocumentsduetochangeincircumstances,thebidder

shall not be entitled for any claim or compensation except otherwise provided in the

biddingdocument.

c. Repeatordersforextraitemsoradditionalquantitiesmaybeplaced,ifitisprovidedinthe

biddingdocument,ontheratesandconditionsgiveninthecontractiftheoriginalorderwas

given after inviting open competitive bids. Delivery or completion period may also be

proportionallyincreased.

2.31 Withdrawal,Substitution,andModificationofBids

a. ABiddermaywithdrawitsBidorre-submititsBid(technicaland/orfinancial)asperthe

instructions/procedurementionedate-Procurementwebsite

b. Bidswithdrawnshallnotbeopenedandprocessedfurther.

2.32 SiteVisit

a. TheBiddermaywish tovisit andexamine the siteor sites andobtain for itself, at itsownresponsibility and risk, all information that may be necessary for preparing the bid and

enteringintotheContract.ThecostsofvisitingthesiteorsitesshallbeattheBidder’sown

expense.

b. TheAuthoritymayorganizeasitevisitorvisitsconcurrentlywiththepre-bidmeeting,as

specified in the RFP. Failure of a Bidder to make a site visit will not be a cause for its

disqualification.



3. SelectionProcessforBidder

3.1 OpeningofBids

TheBidsshallbeopenedbyAuthorityinpresenceofthoseBiddersortheirrepresentatives

whomaybepresentatthetimeofopening.Therepresentativesofthebiddersshouldbeadvisedto

carrytheidentitycardoraletterofauthorityfromthebidderfirmstoidentifythattheyarebonafide

representativesofthebidderfirm,forattendingtheopeningofbid.Therewillbethreebid-opening

events

a. STAGE1(RFPDocumentfee&BidSecurity/EMD)and(Pre-Qualificationbid)

b. STAGE2(Technicalbid)

c. STAGE3(Commercialbid)

Venue,dateandtimeforopeningthePre-qualificationbidarementionedintheFactsheet.

ThedateandtimeforopeningofTechnical&Commercialbidwouldbecommunicatedtothe

qualifiedbidders.

TechnicalBidsofonlythosebidderswillbeopenedwhoclearsthePre-qualificationstage.

TheCommercialBidsofonlythosebidderswillbeopenedwhoscoreequaltoormorethan

qualifyingmarksinTechnicalBid.

3.2 PreliminaryExaminationofBids

Authority shall examine the bids to determine whether they are complete, whether the

documentshavebeenproperlysignedandwhetherthebidsaregenerallyinorder.Anybidsfoundto

benonresponsiveforanyreasonornotmeetinganycriteriaspecifiedintheRFP,shallberejectedby

Authorityandshallnotbeincludedforfurtherconsideration.

InitialBidscrutinyshallbeheldandbidswillbetreatedasnon-responsive,ifbidsare:

a. NotsubmittedinformatasspecifiedintheRFPdocument

b. ReceivedwithouttheLetterofAuthorization(PowerofAttorney)

c. Foundwithsuppressionofdetails

d. Withincompleteinformation,subjective,conditionaloffersandpartialofferssubmitted

e. Submittedwithoutthedocumentsrequested

f. Non-complianttoanyoftheclausesmentionedintheRFP

g. Withlesservalidityperiod



3.3 ClarificationonBids

During the bid evaluation, Authority may, at its discretion, ask the Bidder for any

clarification(s)of itsbid.The request for clarificationand the responseshallbe inwriting, andno

changeinthepriceorsubstanceofthebidshallbesought,offered,orpermitted.Clarificationsshall

beobtainedonlyinpre-historicinformationlikebidderscredentials.

3.4 EvaluationProcess

Authority shall constitute aTenderEvaluationCommittee to evaluate the responses of the

bidders. The Tender Evaluation Committee shall evaluate the responses to the RFP and all

supporting documents/documentary evidence. Inability to submit requisite supporting

documents/documentaryevidencebybiddersmayleadtorejectionoftheirbids.

ThedecisionoftheTenderEvaluationCommitteeintheevaluationofbidsshallbefinal.No

correspondence will be entertained outside the process of evaluation with the Committee. The

Tender Evaluation Committee may ask for meetings or presentation with the Bidders to seek

clarificationsorconformationsontheirbids.

The Tender Evaluation Committee reserves the right to reject any or all bids. Each of the

responsesshallbeevaluatedasperthecriteriaandrequirementsspecifiedinthisRFP.Thestepsfor

evaluationareasfollows:

3.4.1 Stage1:Pre-Qualification

a. AuthorityshallvalidatetheSet1“BidSecurity/EarnestMoneyDeposit(EMD)”.

b. If the contents of the Set 1 are as per requirements, Authority shall open the “Pre-

Qualification Bid”. Each of the Pre-Qualification conditionmentioned in Section 3.5is

MANDATORY.Incase,theBidderdoesnotmeetanyoneoftheconditions,thebiddershallbe

disqualified.

Bidders would be informed of their qualification/disqualification based on the Pre-

Qualificationcriteriathroughthee-procurementportalandsubsequently,theBidSecurity

amount shall be returned to the respective disqualified Bidders after the submission of

PerformanceBankGuaranteebythesuccessfulBidder.

c. Technical and Financial bids for those bidders who don’t pre-qualify will not be opened.

Financialbidwillnotbeopenedforthosebidders,whodon’tqualifythetechnicalevaluation.

Bid Security amount shall be retuned for those who don’t qualify the financial evaluation

stageandafterPBGissubmittedbysuccessfulbidder.



3.4.2 Stage2:TechnicalEvaluation

a. “Technicalbid”willbeevaluatedonlyforthebidderswhosucceedinStage1.

b. Authoritywillreviewthetechnicalbidsoftheshort-listedbidderstodeterminewhetherthe

technical bids are substantially responsive. Bids that are not substantially responsive are

liabletobedisqualifiedatAuthority’sdiscretion.

c. Thebidders'technicalsolutionsproposedinthebiddocumentshallbeevaluatedasperthe

requirements specified in the RFP and technical evaluation framework as mentioned in

Section3.6.

d. Bidderssubmitindetailed–“Approach&Methodology&Solutionsproposed“

e. EachTechnicalBidwillbeassignedatechnicalscoreoutofamaximumof100marks.Only

thebidderswhogetanOverallTechnicalscoreof75ormoreandminimum50%ineach

section of the Technical Evaluation Framework as given in Section 3.6 will qualify for

commercial evaluation stage. Failing to secure minimum marks shall lead to technical

rejectionoftheBid.

3.4.3 Stage3:CommercialEvaluation

a. AllthetechnicallyqualifiedbidderswillbenotifiedtoparticipateinCommercialBidopening

process.

b. Thecommercialbidsforthetechnicallyqualifiedbiddersshallthenbeopenedonthenotified

date and time and reviewed to determine whether the commercial bids are substantially

responsive. Bids that are not substantially responsive are liable to be disqualified at

Authority’sdiscretion.

c. CommercialBidsthatarenotaspertheformatprovidedinSection8(Annexure5)shallbe

liableforrejection.

d. NormalizedCommercialScoreofaBidder={LowestTCB/BiddersTCB}X100(adjusted

to2decimals)

Example:

Bidders TotalCostofBid Calculation NormalizedCommercialScore

Bidder-1 110 (110/110)*100 100

Bidder-2 140 (110/140)*100 78.57

Bidder-3 160 (110/160)*100 68.75

Bidder-4 130 (110/130)*100 84.61

Bidder-5 150 (110/150)*100 73.33



ThebidderthathasquotedthelowestTotalPrice(Capexprice+Opexprice)shallbetreated

asL1.ThebidpriceshallincludealltaxesandleviesandshallbeinIndianRupeesandmentioned

separately.

3.4.4Stage4:FinalscorecalculationthroughQCBS

The final score will be calculated through Quality and Cost selection method based with the

followingweight-age:

Technical:80%

Commercial:20%

FinalScore=(0.80*TechnicalScore)+(0.20*NormalizedCommercialScore)

Example:

Bidders Technicalscore Normalizedcommercialscore FinalScore(80:20)

Bidder-1 92.6 100 94.08

Bidder-2 94.7 78.57 91.47

Bidder-3 84.2 68.75 81.11

Bidder-4 100.0 84.61 96.92

Bidder-5 76.8 73.33 76.10

1. ThebidderwiththehighestFinalscoreshallbetreatedastheSuccessfulbidder.Intheabove

example,Bidder-4willbetreatedassuccessfulbidder.

2. IntheeventtheFinalscoresare ‘tied’, thebiddersecuringthehighesttechnicalscorewillbe

adjudicatedastheBestValueBidderforawardoftheProject.

3.5 Pre-QualificationCriteria

No Pre-QualificationCriteria DocumentaryEvidence

1 The bidder (all the consortium partners in

case of consortium) must be registered

companiesandshouldbeoperationalat least

forlast5yearsasondateofbidsubmission

• For Companies with Indian origin

certificateofIncorporation/Registration

undercompaniesAct,1956

• MemorandumandArticlesofAssociation

• ForGlobalPlayers ,Equivalentcertificate

inthecountryofincorporation

• Consortiumagreementclearlystatingthe



rolesandresponsibilitiesofeachmember

2 The bidder(Lead Bidder in the case of

consortium) should have an average annual

turnover of INR 160 Crore for last 3 audited

financialyears

In case of a consortium thelead bidder shall

haveatleast33%ofthestatedannualturnover.

• Audited financial statement for last 3

auditedyears

• Certificate from the statutory auditor/

CompanySecretary clearly specifying the

annualturnoverforthespecifiedyears

3 The bidder (each of consortium members in

caseofconsortium)shouldhaveapositivenet

worth as on last date of latest audited

financialyearpreferably2016-17

Certificate from the statutory auditor/

CompanysecretaryclearlyspecifyingtheNet

worthforICTprojectsforthespecifiedyear

tobeprovided.

4 Asondateofthesubmissionoftheproposal,

the bidder and the consortium members

should not be black listed by Central/State

governmentsinIndia

Sole Bidder or Lead Bidder and all other

MembersofConsortium:

1. Legal Attorney certified letter of

undertaking to thiseffecton the letterhead,

co-signedbybidders’authorizedsignatory

5 The Sole Bidder or the Lead bidder of

consortium, in case of a Consortium, should

possess relevant ISO Certificationswhich are

validatthetimeofbidding:

Copiesofvalidcertificateinthenameof

biddingentity

6 ThesoleBidderorconsortiumshouldhave

experienceinimplementingatleastthreeof

thefollowingsectors

1) RFIDbasedSmartTransportwithgeo

taggingofbusroutes

2) AdaptiveTrafficmanagementsystem

3) VariableMessagingSystem/Public

AddressSystem/Environmental

Sensor

4) SmartUtilities(HoweverSamrtwater

wouldbepreferable)

5) ICTbasedSWM

6) CityOperationCentreSystem/CCC

Copiesofworkorder,workcompletion

certificateandotherrelevantdocuments



3.6 TechnicalEvaluationFramework

TheBidder'stechnicalsolutionproposedintheTechnicalEvaluationbidshallbe

evaluatedaspertheevaluationcriteriainthefollowingtable.

Section# EvaluationCriteria TotalMarks MinimumSectional

QualifyingMarks

A. BidderProfileincluding

consortiummember15 7.5

B. ProjectExperience 45 22.5

C. Approach&Methodology

&Solutionsproposed30 15

D. Proposedresources 10 5

OverallTechnicalScore 100

Important: Qualification criteria for technical evaluation and progression to

commercialevaluationstage.

· Minimum50%ofthemaximumallottedmarksineachsectionasgiveninthetableabove

AND

· Minimum75%(75marks)oftheoveralltechnicalscoretotal.

N.B-Authority(oranominatedparty)reservestherighttocheck/validatetheauthenticityofthe

informationprovidedinthePre-qualificationandTechnicalEvaluationcriteriaandtherequisite

supportmustbeprovidedbytheBidder.

The following sections explain how the Bidders shall be evaluated on each of the

evaluationcriteria.

3.6.1TechnicalBidCriteria&EvaluationSL Criteria

CategoryEvaluationcriterionDetails Max

MarksAllotted

SupportingDocumentsrequired

A BidderProfileincludingconsortiummember 15A.1 CompanyProfile CombinedAverageannualturnoveroftheleadbidder/

consortium from “Specific Business Areas” asmentioned below for the bidder or Lead bidder (incaseofconsortium)overthelastthreeFinancialyears.

10

Certificatefrom theStatutoryAuditor on



Marksshallbeallottedasgivenbelow:MorethanINR225Crore=100%INR200CroreuptoINR225Crore=65%INR175CroreuptoINR200Crore=75%INR160CroreuptoINR175Crore=50%“Specific Business Areas”ICT Infrastructure, TelecomInfrastructure&ITSystemIntegrationServices

turnoverdetailsfromthe“specificbusinessareas” overthe lastthree (3)financialyears

A.2 IftheLeadbidder/OneoftheconsortiummembersisfromMSME 5 B PROJECTEXPERIENCE 45 B.1 BIDDERS

COMPETENCEEXECUTINGLARGEICTPROJECTS

Thebidder(LeadBidderincaseofConsortium)shouldhave experience in executed ICT projects worth atleastINR60Crore.CostoftheProject %ofMax

MarksallottedMorethanINR100Crore 100%INR75Croreto100Crore 75%INR60Croreto75Crore 50%

10

RelevantClient

Certificate

B.2 BIDDERSCOMPETENCEEXECUTING–PUBLICADDRESSSYSTEM(&or)VARIABLEMESSAGINGSYSTEM(&or)ENVIORNMENTALSENSORS

Thebidder(anyconsortiummember)shouldhaveexperienceinexecutingaprojectthatentailspublicaddresssystemboxes,variablemessagesystem/Environmentalsensosinacity.NumberofProjects %ofMaxMarks

allotted>4 100%=3 75%=2 50%

7.5

B.3 BIDDERSCOMPETENCEEXECUTING–RFIDbasedSmartTransportwithgeotaggingofbusroutes

The bidder (any consortium member) should haveexperience in executing a project that entails FleetManagement System for minimum 50 vehicles in asingleprojectNumberofProjects %ofMaxMarks

allotted>4 100%=3 75%=2 50%

7.5

B.4 BIDDERSCOMPETENCEEXECUTING–ADAPTIVETrafficMANAGEMENTSystem(Sensorbased)

The bidder (any consortium member) should haveexperienceinexecutingaprojectthatentailsAdaptiveSignalManagementforatleast10signaljunctionsinasingleprojectNumberofProjects

%ofMaxMarksallotted

>4 100%=3 75%=2 50%

10

B.5 BIDDERSCOMPETENCE

The bidder (any consortium member) should haveexperience in executing a project that entails 10



EXECUTING–CITYOPERATIVECENTER(COC)/COMMONCOMANDANDCONTROLCENTER(CCC)

operationalizationofCOC/CCCNumberofProjects %ofMaxMarks

allotted>4 100%=3 75%=2 50%

C APPROACH&METHODOLGY 30 C.1 Description %ofMax

MarksAllotted

Understanding of the project andConformity to Volume 2 functionalrequirement

10%

SuggestiononcommonIOTserverandApplicationserverforallproposedICTsolutions under the project includingMultiTenancy

10%

Identification of Major risks andmitigationmeasuresproposed

10%

Proposed security measures of theproposedarchitecture

10%

Explain detailed approach andmethodology for execution of theprojectalongwithprojectplan

- Proposed architecturesscalability in terms of additionof new physical infrastructureforexistingprojectsandaddingnewfunctionalities

- Adherence to the time framementionedintheRFP

- Detailed Architecture planencompassing all ICT elementsconsidering network as aservice and Data Center in acolocationmode

- Clarity and details shown inBOM

25%

Successful Demonstration/Proof ofConcept:

- Bidder/OEMneedtodemonstratemin5usecaseslikeCCTV/Parking/Govtdatabase/Lighting/Environmentalsensor/SmartTransport/Crowdmonitoringetc.alongwithSMS,Email,GIS.inliveenvironment.

35%

15

C.2 SelectionofOEM TheproductsofferedbytheApplicantinitsbidforthis 10



fordifferenttechnology-EvaluationoftheproductsofferedonthebasisofOriginalEquipmentManufacturer(OEM)

projectwillbeevaluatedonthebasisofmanufacturerof the products as per GartnerMagic Quadrant. OEMQualification for the following categories of theproducts/equipmentwillbeevaluatedasperGartnerMagicQuadrant:Parameters Max.MarksMagicQuadrantWiredandWirelessLANInfrastructure(Router,Switches,WI-FI)-6Marks

10MagicQuadrantforEnterpriseNetworkFirewalls-2Magic Quadrant for ModularServers-2In terms of GartnerMagicQuadrant,markswould beawardedasperthefollowingcriteria:OEM prescribed as Leaders (100% Marks) OEMprescribed as Challengers ( 80% Marks) OEMprescribed as Visionaries (60% Marks), OEMprescribedasNichePlayers&others,(50%Marks),

C.3 SelectionofOEMfordifferenttechnology-EvaluationoftheproductsofferedonthebasisofOriginalEquipmentManufacturer(OEM)

The smart city Operations Platform offered by theApplicantinitsbidforthisprojectwillbeevaluatedonthe basis of manufacturer of the products as perNavigantResearchLeaderboard.OEM Qualification for the following categories of theproducts/equipmentwillbeevaluatedasperNavigantResearchLeaderboard:In terms of Navigant Research Leader board, markswouldbeawardedasperthefollowingcriteria:OEM prescribed as Leaders (100% Marks) OEMprescribed as Contenders (75% Marks) OEMprescribed as Challengers Followers& other, (50%marks),

5

D ProposedResources 10D.1 Peopleonthe

projectEachofthefollowingprofilessuggestedbythebidderwillbeevaluatedProfile %ofMaxMarks

allottedProjectManagerwithExperienceofatleast15years

20%

SolutionArchitectwith 20%

10

CV’sinthedesiredformat



experienceofatleast10yearsIoTExpertwithexperiencewithatleast10yearsofexperience

25%

CommandCenterExpertwithexperienceofatleast15years

25%

Network&DataCenterexpert

10%

Proofofconceptduringevaluationperiod

ObjectiveofPOCforCityCommandCentreSoftwareistoevaluatethetechnology&system

performanceforgettingcitybusinessoutcome;

During the Demonstration/Proof-of-Concept (PoC) at technical evaluation stage, the

TechnicalCommitteewillgivespecialattentiontoverifythequality,robustnessandappropriateness

of theproposed Solutions/Equipment and IntegratedOperationsPlatform. If anybrand / products

are foundun-suitable, Bidder may get dis-qualified or may be asked to replace the product with

betterbrandsmeetingthetenderrequirements,withoutanychangeincommercialbid.Biddermay

demonstratelocalsetuporexistingdeploymentsovernetwork/cloud.

A. System

Demonstration

IntegratedOperationsPlatformSoftware

B. Demomaterial&

Setup

DemoMaterial–Departmentscope:

a) PowerSource

b) Spaceforinstallingserverandworkstation

DemoMaterial–OEM/SIScope:

DemoSetup(OEM/SIscope)atSite:

C. Performance

Evaluation

SmartCityusecasesrelevanttoBelagaviRFP

Livedemoandintegrationservices

D. Suggestive

technology

selectioncriteria

Bidder/OEMneedtodemonstratemin3usecaseslike

CCTV/Parking/Govtdatabase/Environmentalsensor/Smart

Transport/Crowdmonitoringetc.alongwithSMS,Email,GIS.inlive

environment.



3.5.1 KeyPersonnelCriteria

SI shall provideadequatenumberofpersonnel, each responsible for a specific rolewithin

the project. SI shall provide clear definition of the role and responsibility of each individual

personnel.SIshallhaveadefinedhierarchyandreportingstructureforvariousteamsthatshallbe

partoftheproject.SIhastoprovidethelistofproposedManpowerfortheProject.Anychangesin

ManpowerdeploymentwillhavetobeapprovedbytheAuthority.

FollowingtableindicatestheminimumqualificationrequiredforKeyPositionsidentifiedfor

this project. However, SI shall independently estimate the teams size required to meet the

requirements of Service Levels as specified as part of this tender.Except for Project Director, all

otherproposedpositionsshallbeOnsitethroughouttheentireprojectimplementationphase.

S.No Position MinimumQualification

1. ProjectManager • Education: Full Time MBA/MCA/M.Tech & B.Tech/B.E.

fromareputedinstitute

• TotalExperience:Atleast15yearsinITsector.

• Should havemore than 8 years of experience of handling

suchlargeprojects

2. SolutionArchitect • Education: Full time MCA/M.Tech/B.Tech/B.E. from a

reputedinstitute

• TotalExperience:Atleast8yearsinITsector

• Should have experience ofmore than 3 years as Solution

Architectureinlargeprojectsofsimilarnature

3. EnterpriseArchitect

/IOTExpert

• Education: Full time MCA/M.Tech/B.Tech/B.E. from a

reputedinstitute


• Shouldhavedesignedenterprise level solutionsof similar

natureforatleast2projects

4. NetworkArchitect • Education: Full time MCA/M.Tech/B.Tech/B.E. from a

reputedinstitute


• Should have experience in designing & implementing

networksolutionsforatleast3similarprojects.Preference

willbegiventotheexpertswithCCNPcertifications

ManpowerplanforImplementationPhasetobeprovidedasperformatprovidedin7.5.3(I)

Apartfromtheabove–mentionedresources,theBiddershallalsoproposemanpowertobedeployed

duringtheOperation&MaintenancephaseoftheProjectasprovidedintheformat7.5.3II



4. AwardofContract

4.1 NotificationofAward

Authority will notify the successful Bidder in writing by e-mail followed by courier to be

confirmedbytheBidderinwritingbyemailfollowedbycourier.

4.2 SigningofContract

After the notification of award, Authority will issue Purchase Order (PO)/Letter of Intent

(LOI).Accordingly,acontractshallbesignedbetweensuccessfulbidderandAuthorityortheagency

designated byAuthority. As an acceptance of the PO/LOI, theBidder shall sign and return back a

duplicate copyof thePurchaseOrder toAuthorityor theagencydesignatedby theAuthority.The

biddershallreturntheduplicatecopyalongwithaPerformanceBankGuaranteewithin15working

daysfromthedateofissuanceofPO/LOI.

On receipt of the Performance Bank Guarantee, Authority or the agency designated by

Authority shall enter into a contractwith the successful bidder. TheMaster ServiceAgreement is

providedinRFPVolumeIII.

4.3 PerformanceBankGuarantee(PBG)

Withinfifteen(15)workingdaysfromthedateofissuanceofLOI,thesuccessfulBiddershall

at his own expense submit unconditional and irrevocable Performance Bank Guarantee (PBG) of

10%ofthecontractvaluetotheAuthority.ThePBGshallbefromaNationalizedBankoraScheduled

CommercialBankintheformatprescribedinSection9-Annexure7(a),payableondemand,forthe

dueperformanceandfulfilmentofthecontractbythebidder.

ThisPerformanceBankGuaranteeshallbeforanamountequivalentto10%oftotalcontract

value.PBGshallbeinvokedbyAuthority,intheeventtheBidder:

a. fails tomeet the overall penalty condition asmentioned in RFPVolume II or any changes

agreedbetweentheparties,

b. fails to perform the responsibilities and obligations as set out in the RFP to the complete

satisfactionofAuthority,

c. Misrepresentsfacts/informationsubmittedtoAuthority



The performance bank guarantee shall be valid till satisfactory completion of Post

Implementation Support. The performance bank guarantee may be discharged/returned by

Authorityuponbeingsatisfiedthattherehasbeendueperformanceoftheobligationsofthebidder

underthecontract.However,nointerestshallbepayableontheperformancebankguarantee.

In the event of the Bidder being unable to service the contract for whatever reason(s),

Authority shall have the right to invoke the PBG. Notwithstanding and without prejudice to any

rightswhatsoeverofAuthorityunder the contract in thematter, theproceedsof thePBGshall be

payable to Authority as compensation for any loss resulting from the bidder’s failure to

perform/complyitsobligationsunderthecontract.

Authority shall notify the bidder in writing of the exercise of its right to receive such

compensation within 40 days, indicating the contractual obligation(s) for which the bidder is in

default.Authorityshallalsobeentitledtomakerecoveriesfromthebidder’sbills,performancebank

guarantee,orfromanyotheramountduetohim,anequivalentvalueofanypaymentmadetohim

duetoinadvertence,error,collusion,misconstructionormisstatement.

In case theproject is delayedbeyond theproject schedule asmentioned inRFPVol 2, the

performancebankguaranteeshallbeaccordinglyextendedbytheBiddertillcompletionofscopeof

workasmentionedinRFPVolumeII.

ThisPerformanceBankGuaranteeshallbevalidonlyuptothecompletionof theperiodof

‘Go-Live’+60monthsfortheSolution.

Onsatisfactoryperformanceandcompletionoftheorderinallrespectsanddulycertifiedto

thiseffectby theProjectCoordinator,ContractCompletionCertificateshallbe issuedand thePBG

wouldbereturnedtotheBidder.

4.4 Warranty&Maintenance

Bidder shall also provide complete maintenance support for all the proposed integrated

solutionasoutlinedinthisRFPforaperiodofSixtymonthsfromthedateofgo-livei.e.“Go-Live”+

60months.“Go-live”isthedateonwhichtheproposedsolutioniscompletelyoperationalasperthe

requirements provided in this RFP and all the acceptance tests are successfully concluded to the

satisfactionofAuthority.

During the warranty period, the bidder shall warrant that the goods supplied under the

contract are new, unused, of the most recent version/models and incorporate all recent

improvementsindesignandmaterialsunlessprovidedotherwiseinthecontract.Thebidderfurther

warrants that the goods supplied under this contract shall have no defects arising from design,

materialsorworkmanship.



Authorityordesignatedrepresentativesofthebiddershallpromptlynotifysuccessfulbidder

inwritingofanyclaimsarisingunder thiswarranty.Uponreceiptof suchnotice, thebiddershall,

withinthewarrantyperiodandwithallreasonablespeed,repairorreplacethedefectivesystems,

withoutcoststoAuthorityandwithintimespecifiedandacceptabletoAuthority.

Ifthesuccessfulbidder,havingbeennotified,failstoremedythedefect(s)withintheperiod

specifiedinthecontract,Authoritymayproceedtotakesuchreasonableremedialactionasmaybe

necessary, at the successful bidder’s risk and expense and without prejudice to any other rights,

whichAuthoritymayhaveagainstthebidderunderthecontract.

During the comprehensive warranty period, the successful bidder shall provide all

product(s)anddocumentationupdates,patches/fixes,andversionupgradeswithin15daysoftheir

availabilityandshouldcarryoutinstallationandmakeoperationalthesameatnoadditionalcostto

Authority.

ThesuccessfulbidderherebywarrantsAuthoritythat:

i. Theimplementedintegratedsolutionrepresentsacomplete,integratedsolutionmeetingall

the requirements as outlined in theRFP and further amendments if any and provides the

functionalityandperformance,asperthetermsandconditionsspecifiedinthecontract.

ii. The proposed integrated solution shall achieve parameters delineated in the technical

specification/requirement.

iii. Thesuccessfulbiddershallberesponsibleforwarrantyservicesfromlicensersofproducts

includedinthesystems.

iv. The successful bidder undertakes to ensure the maintenance of the acceptance

criterion/standardsinrespectofthesystemsduringthewarrantyperiod.

4.5 FailuretoagreewiththeTerms&ConditionsoftheRFP

Failure of the successful bidder to agree with the Terms & Conditions of the RFP shall

constitutesufficientgrounds for theannulmentof theaward, inwhicheventAuthoritymayaward

thecontracttothenextbestvaluebidderorcallfornewbids.

Insuchacase,AuthorityshallinvokethePBGand/orforfeittheEMD.



5. Annexure1–TemplateforPre-BidQueriesBiddershallsubmitallpre-bidqueriesinexcelinthefollowingformat.

RFP

RFP

SL# Volume, page ContentintheRFP Clarificationsought

Section no



6. Annexure2–FormatsforSubmissionofthePre-QualificationBid

6.1 Pre-qualificationbidchecklist

Sl#

ChecklistItems

Compliance

PageNo.and

(YesorNo) SectionNo.in bid 1. RFPDocumentfees

2. EarnestMoneyDeposit

3. PreQualificationCoveringletter

4. ConsortiumAgreement,ifapplicableas

perAnnexure9 5. · CopyofCertificationof

Incorporation/RegistrationCertificate · PANcard · VATregistration 6. Auditedfinancialstatementsforthelast

threefinancialyears And CertificatefromtheStatutoryAuditor 7. Declarationofnon-blacklisting

8. PowerofattorneyforLeadBidderof

Consortium 9. ProjectCitationsandSelf-certifications,as

applicable 10. NoDeviationCertificate

11. TotalResponsibilityCertificate

12. ValidISOcertification



6.2 Pre-QualificationBidCoveringLetter

Date:dd/mm/yyyy

To,

TheManagingDirector,

BelagaviSmartCityLimited

Sub:RequestforProposalforSelectionofSystemIntegratorforImplementationofBelagavi

SmartCitySolution

Ref:RFPNo.<<…..>>dated<<…..>>

DearSir,

With reference to your “Request for Proposal for Selection of System Integrator

forImplementation of Belagavi Smart City Solution for Authority”, we hereby submit

ourPrequalificationbid,TechnicalBidandCommercialBidforthesame.

Weherebydeclarethat:

a. We hereby acknowledge and unconditionally accept that the Authority can at its absolute

discretionapplywhatevercriteriaitdeemsappropriate,notjustlimitingtothosecriteriasetout

intheRFPandrelateddocuments,inshortlistingofAgencyforprovidingservices.

b. WehavesubmittedEMDofINR[ ]andTenderprocessingfeeofINR[ ]onlinethroughe-

procurmentportal.

c. We hereby declare that all information and details furnished by us in the Bid are true and

correct, and all documents accompanying such application are true copies of their respective

originals.

d. We agree to abide by our offer for a period of 180 days from the date of opening of pre-

qualificationbidprescribedbyAuthorityandthatweshallremainboundbyacommunication

ofacceptancewithinthattime.

e. WehavecarefullyreadandunderstoodthetermsandconditionsoftheRFPandtheconditions

ofthecontractapplicabletotheRFP.Wedoherebyundertaketoprovisionaspertheseterms

andconditions.

f. Intheeventofacceptanceofourbid,wedoherebyundertake:

i. TosupplytheproductsandcommenceservicesasstipulatedintheRFPdocument



ii. Toundertaketheprojectservicesforentirecontractperiodfromthedateofsigningofthe

contractasmentionedintheRFPdocument.

iii. Weaffirmthatthepricesquotedareinclusiveofdesign,development,delivery,installation,

commissioning, training, providing facility management and handholding support, and

inclusiveofalloutofpocketexpenses,taxes,leviesdiscountsetc.

g. We do hereby undertake, that, until a formal contract is prepared and executed, this bid,

together with your written acceptance thereof and notification of award of contract, shall

constituteabindingcontractbetweenus.

h. We understand that the Authority may cancel the bidding process at any time and that

Authority is not bound to accept any bid that it may receive without incurring any

liabilitytowardsthebidder.

i. Wefullyunderstandandagreetocomplythatonverification,ifanyoftheinformationprovided

inourbidisfoundtobemisleadingtheselectionprocess,weareliabletobedismissedfromthe

selectionprocessorterminationofthecontractduringtheproject,ifselectedtodoso

In case of any clarifications please contact ___________________ email at

________________________________________________________

Thankingyou,

Yourssincerely,

(SignatureoftheLeadbidder)

PrintedName

Designation

Seal

Date:

Place:

BusinessAddress:



6.3 Companyprofile

A.Briefcompanyprofile(requiredforbothbidderandconsortiummember)SL.

PARTICULARS

DESCRIPTIONORDETAILS

1. NameofBidder

2. LegalstatusofBidder(company,Pvt.Ltd.,LLPetc.)

3. MainbusinessoftheBidder

4. Registeredofficeaddress

5. Incorporationdateandnumber

6. ServiceTaxnumber

7. VATnumber

8. PANdetails

9. PrimaryContactPerson(Name,Designation,address,

mobilenumber,fax,email) 10. SecondaryContactPerson(Name,Designation,

address,mobilenumber,fax,email) 11. EMDdetails

12. RoleinConsortium(ifapplicable) Briefscopeofworkinthe

consortium B. CertificateofIncorporation(requiredforbothbidderandconsortiummember)

C. FinancialTurnover(requiredforbothbidderandconsortiummember)Thefinancialturnoverofthecompanyisprovidedasfollows: 2014–15 2015-16 2016-17AnnualTurnover

Copy of audited financial statements or declaration from the appointed statutory auditor to be

providedasproofofthefinancialturnover



Positivenetworthof the last five financialyearsason31.03.2017.Copyof self-certifiedstatutory

auditorcertificatetobesubmittedalongwiththebid

D. Certifications(requiredforbothbidderandconsortiummember)

Provide copy of valid certification for ISO certifications as required in Pre-Qualification

criteriaasonreleasedateoftheRFP.



6.4 DeclarationofNon-Blacklisting(TobeprovidedontheCompanyletterhead)DeclarationforLeadBidder:

Place

DateTo,



Subject:SelfDeclarationofnotbeenblacklistedinresponsetotheRequestforProposalforselection

ofSystemIntegratorforImplementationofBelagaviSmartCitySolutions


DearSir,

We confirm that our company or firm, ____________,is currently not blacklisted in any manner

whatsoeverbyanyoftheStateorUTandorCentralGovernmentinIndiaonanygroundincluding

butnotlimitedtoindulgenceincorruptpractice,fraudulentpractice,coercivepractice,undesirable

practiceorrestrictivepractice.

(SignatureoftheLeadBidder)PrintedNameDesignationSealDate:Place:BusinessAddress:



DeclarationforConsortiumMember:(TobeprovidedontheCompanyletterhead)

{Place}

{Date}To,



Subject:SelfDeclarationofnotbeenblacklistedinresponsetotheRequestforProposalforselection

ofSystemIntegratorforImplementationofBelagaviSmartCitySolutionsfor


DearSir,

We confirm that our company or firm, ____________,is currently not blacklisted in any manner

whatsoeverbyanyoftheStateorUTandorCentralGovernmentinIndiaonanygroundincluding

butnotlimitedtoindulgenceincorruptpractice,fraudulentpractice,coercivepractice,undesirable

practiceorrestrictivepractice.

(SignatureoftheConsortiumMember)PrintedNameDesignationSealDate:Place:BusinessAddress:



6.5 NoDeviationCertificate

This is to certify that our offer is exactly in linewith your tender enquiry/RFP (including

amendments) no. _________ dated __________. This is to expressly certify that our offer contains no

deviation either Technical (including but not limited to Scope of Work, Business Requirements

Specification, Functional Requirements Specification, Hardware Specification and Technical

RequirementsSpecification)orCommercialineitherdirectorindirectform.

(AuthorisedSignatory)Signature:Name:Designation:Address:Seal:Date:



6.6 TotalResponsibilityCertificate

This is tocertify thatweundertakethe totalresponsibility for thedefect freeoperationof the

proposed solutions as per the requirement of the RFP for the duration mentioned in all the

volumesoftheRFP.

(AuthorisedSignatory)Signature:Name:Designation:Address:Seal:Date:



6.7 Self-certificateforProjectexecutionexperience(InBiddingEntity’sLetterHead)Thisistocertifythat<NameoftheBiddingentity>hasbeenawardedwith<NameoftheProject>as

detailedunder:

NameoftheProject

Client’sName,ContactNumberandCompleteAddress

ContractValuefortheBidder(inINR)

CurrentStatusoftheProject

(Completed/Ongoing)

Activities Completed by Bidding entity as on Bid

SubmissionDate

(Note:Onlyrelevantactivitesassought in theCriteria

tobeincluded)

ValueofWorkcompletedforwhichpaymenthasbeen

receivedfromtheclient.

StartDate

CompletionDate

(AuthorisedSignatory)Signature:Name:Designation:Biddingentity’snameAddress:Seal:Date:



7. Annexure3–FormatsforSubmissionoftheTechnicalBid

7.1 TechnicalBidCheck-List

Sl# ChecklistItemCompliance

(Yes/No)

PageNo.andSection

No.intheBid

1 TechnicalBidLetter

2 Credentialsummary

3ProjectCitationsandSelf-certifications,as

applicable

4 Detailedproposedsolution

5 Projectplanandmanpowerplan

6 ProposedCVs

7CompliancetoRequirement(Technical/

FunctionalSpecifications)

8 ProposedBillofMaterial

9Manufacturers'/Producers’Authorization

FormAnti-Collusioncertificate

10 Non-disclosureagreement



7.2 TechnicalBidCoveringLetter

Date:dd/mm/yyyy

To,TheManagingDirector,BelagaviSmartCityLimited

Subject:RequestforProposalforselectionofSystemIntegratorforImplementationof

BelagaviSmartCitySolutions


DearSir,

I (incaseofsinglebidder)orWe,<<nameof theundersignedBidderandconsortium

members>>, having read and examined in detail all the bidding documents in respect of

“RequestforProposalforSelectionofSystemIntegratorforImplementationofBelagavi

Smart City Solution” do hereby propose to provide our services as specifiedin the bid

submittedbyus.

ItisherebyconfirmedthatI/Weareentitledtoactonbehalfofourcompany/

corporation/firm/organizationandempoweredtosignthisdocumentaswellassuchother

documents,whichmayberequiredinthisconnection.

WedeclarethatalltheservicesshallbeperformedstrictlyinaccordancewiththeRFP

documents.

We confirm that the information contained in this response or any part thereof,

including its exhibits, and other documents and instruments delivered or to be delivered to

Authority,,GovernmentofKarnataka is true,accurate,verifiableandcomplete.Thisresponse

includesallinformationnecessarytoensurethatthestatementsthereindonotinwholeorin

partmisleadthedepartmentinitsevaluationprocess.Wealsoconfirmthatweshallnotattract

conflictofinterestinprinciple.

We hereby declare that in case the contract is awarded to us, we shall submit the

contractPerformancebankguaranteeintheformprescribedatAnnexure7(a)ofSection9of

theRFPVolumeI.



Weherebydeclarethatourbidismadeingoodfaith,withoutcollusionorfraudandthe

informationcontainedinthebidistrueandcorrecttothebestofourknowledgeandbelief.

WeunderstandthatourbidisbindingonusandthatyouarenotboundtoacceptaBid

youreceive.Thisbid isvalid for180daysafteropeningof technicalbid.Weshallextendthe

validityofthebidifrequiredbyAuthority.

Thankingyou,Yourssincerely,(SignatureoftheLeadBidder)PrintedNameDesignationSealDate:Place:BusinessAddress:



7.3 CredentialSummary

S.

No

Project

Name

Client

Name

Client

Type

Project

Value

(inINR)

Project

Components

Documentary

Evidence

Provided

(YesorNo)

ProjectStatus

(Completedor

Ongoing)

1

2

3

4

5

6

7

• Clienttype–IndicatewhethertheclientisGovernmentorPSUorPrivate

• Project Components – Indicate themajor project components like setting up of NOC,

Wide Area Network, city/ public Wi-Fi, application development for security

surveillance, command and control center, Maintenance, Hardware procurement and

deployment, DC setup and maintenance, Facility management services, provisioning

manpower,ITsupportandmaintenance

• Documentaryevidenceprovided– Indicate thedocumentaryevidenceprovidedwith

the detailed project credential like work order or purchase order or completion

certificateorletterofappointment

• ProjectStatus–Completed(dateofprojectcompletion)orOngoing(projectstartdate)



7.4 Bidder’sExperience-ClientCitations

Prime Bidder or Consortium member is requested to furnish the credentials in the

following format for both Pre-qualification and Technical criterion. All credentials should be

followedbyrelevantdocumentaryproof.

NameoftheProject&Location

Client'sNameandCompleteAddress

Narrativedescriptionofproject

ContractValueforthebidder(inINR)

StartDate

CompletionDate

Activitiesundertakenbyprimebidderor

consortiummember

Note: If the project is ongoing, bidder must clearly specify which of the

stages/phases/milestones are completed and which are ongoing and at what stage of

completionandproduceaself-certificateaspertheformatprovidedinSection6.7.



7.5 OverviewofProposedSolution

7.5.1 StructureofProposedSolution

Bidders are required to provide a detailed approach & methodology to execute the

entire project. Bidders are advised to comply with the below provided headers/Approach

componentswhiledetailingouttheirsolution.

S.No Item

1. UnderstandingofrequirementandImplementationapproach

• Understandingofrequirements

• WorkPlan&itsadequacy

2. Robustnessandquality

• Endtoendintegratedsolutionproposed

• Hardwaredeploymentandintegrationapproachencompassingallsolutions

• Timelinesandmodalitiesforimplementationinatimeboundmanner

• Projectimplementationapproachorstrategyandoperationsandmaintenance

plan including comprehensiveness of fall-back strategy and planning during

rollout

• Anyother area relevant to the scopeofworkandother requirementsof the

Project

3. AssessmentofManpowerdeployment,TrainingandHandholdingplan

• DeploymentstrategyofManpower

• Contingencymanagement

• Mobilizationofexistingresourcesandadditionalresourcesasrequired

• Trainingandhandholdingstrategy

Note:Thesameshallcoverallthepointsmentionedin3.6.1.c



7.5.2 ProjectPlan

ADetailedProjectPlancoveringbreak-upofeachphaseintothekeyactivities,alongwiththestartandenddatesmustbeprovidedasperformat

givenbelow.

Activity-WiseTimelines

Sl.No ItemofActivity Month-wiseProgram

1 2 3 4 5 …

ProjectPlan

1 Activity1

1.1 Sub-Activity1

1.2 Sub-Activity2

2

2.1

2.2

3

3.1

Note:Theaboveactivitychart is just for thepurposeof illustration.Biddersarerequested toprovidedetailedactivity&phasewise timelines forexecutingtheprojectwithdetailsofdeliverables&milestonesaspertheirbid.



7.5.3 ManpowerPlanI. TillGo-Live(Implementation)Manpowerdistribution

S.No. Role Monthwisetimetobespentbyeachpersonnel(indays) Total Month1 Month2 Month3 … ... Month12

1 ProjectManager Onsite

2 SolutionArchitect(DC) Onsite

3EnterpriseArchitect/IOTExpert Onsite

4 NetworkingArchitect Onsite 5 <Addmorerowsasrequired> Onsite

Total

II.AfterGo-Live(Operation&Maintenance)Manpowerdistribution

S.No. Manpower Years Total Year1 Year2 Year3 Year4 Year5

1 Onsite/Offsite

2 <Addmorerowsasrequired> Onsite/Offsite Total



7.6 DetailsofResourcesproposed

7.6.1 SummaryofResourcesproposed

SL.No NameoftheResource

ProposedRole

HighestDegree

BasicQualification(E.g.B.Sc.orB.E.orMCAorDiploma)

Certifications(ex.PMIor"ITILorITILorTOGAForTOGAForCCNPetc.)

TotalExperience(inYears)

1

2

3

4

5

6



7.7 CurriculumVitae(CV)ofTeamMembers

1. Name

1 ProposedPositionorRole (onlyonecandidateshallbenominatedforeachposition)

2 DateofBirth Nationality

3 Education

Qualification NameofSchoolorCollegeorUniversity DegreeObtained YearofPassing

4 TotalYearsofExperience

5 AreasofExpertiseandno.of

yearsofExperienceinthisarea

(asrequiredfortheProfile)

6 CertificationsandTrainings

attended



1. Name

7 EmployementRecord (StartingwithrecentPosition)

Employer Position From To

8 DetailedTaskAssigned (Listalltasktobeperformedunderthisproject)

9 RelevantWorkUndertakenthatIllustratestheexperienceasrequiredfortheRole

Project1

NameoftheAssignment

Yesr

Location

Employer

MainProjectFeatures

PositionHeld

ActivitiesPerformed

(ListallrelevantProjects)



7.8 CompliancetoRequirement(Technical/FunctionalSpecifications) Thebiddershouldprovidecompliancetotherequirementspecifications(bothtechnicalandfunctional)specifiedintheSection4oftheVolumeIIofthis

RFP.Thesameshouldbereproducedhere,andcomplianceagainsteachrequirementlineitemshouldbemarked..

7.9 ProposedBillofMaterial

TheBiddershouldprovidetheproposedBillofMaterial (BoM)here.Biddersarerequiredtomentionthedetailsof themake/brandandmodel

against each line item, wherever applicable. The bid can be considered non-responsive in the absence of such details. Once the bidder provides this

informationinthesubmittedbid,thebiddercannotchangeitwithanyothercomponent/equipmentetc.oflowerspecifications/performance;itcanonly

beupgradedatthetimeofactualdeployment/installation.TheBiddershallquoteonlyonespecificmakeandmodelfromonlyonespecificOEM,foreach

ofthegoods.Providingmorethanoneoptionshallnotbeallowed.

Thelistofitemsmentionedhereunderisindicative.TheBiddershallconsiderthecomponentsandquantitytofulfilltheRFPandproject

requirementsintotality.

7.9.1 Annexure4-BillofQuantity

No BoMLineItem Qty ModificationProposed

Make/Brand

ModelDetails

FullCompliancewithRFP(Y/N)

A.CommandControlCenter

A.1 VideoWall(alongwithhardware&software)Solution-4x2Display 1

A.2 ProjectorforMeetingRoom 1




Make/Brand

ModelDetails


A.3 Fire&SmokeDetectors 2

A.4 ClourPrinters 1

A.5 CoreRouter 2

A.6 InternetRouter 2

A.7 CoreSwitch 2

A.8 InternalandExternalFirewallandIPS/IDS 2

A.9 wanaccelerators -

A.10 2Screen–OperatorsClientWorkstationsforCommandControlCenter 10

A.11 L2Switch-24port 2

A.12 UPSOnlinemin40KVAwithBateryBackupof 2

A.13 AirConditioning-10Ton-A/C 2

A.14 CCTVcamera 5

A.15 Biometricaccesscontrolsystem 1

A.16 OperatingSystemLicence 10

A.17 PublicIP -




Make/Brand

ModelDetails


A.18 Networking&cabling 1

A.19 SANSwitch -

A.20 Storage-100TB(usable) -

A.21 GenSet-100KVA 1

A.22 VideoIPphones 10

A.23 Civil -

A.24 IBMSSolution 1

B.DataCenter

B.1 ServerRacks-42U,withcompleteelectricalconnections 2

B.2 CoreRouter 2

B.3 InternetRouter 2

B.4 FirewallandIPS/IDS 2

B.5 CoreSwitch(L3) 2

B.6 L2Switch-24Port 2

B.7 SanSwitch 2

B.8 Storage-100TB(usable) 1




Make/Brand

ModelDetails


B.9 AntivirusSuite/Gateway 1

B.10 Backups/w 1

B.11 LTO(BackUpDrives) 1

B.12 Bladechassis 2

B.13 BladeServer 10

B.14 VirtualizationSoftware(VMware) 10

B.15 ClusterSuite 1

B.16 Multi-tenancyCityOperationsPlatform-IoTPlatform/DataNormalizationsoftware&CityOperationCentreSoftware

1

B.17 CityTenantactivationlicensewithonelakhdeviceconnection 1

B.18 Integrationofvariousforsensors,applications/systems 1

B.19 OperatorClientLicense 25

B.20 DataCenterSitePreparation LS

B.21 SLA,Helpdeck&EMSSolution 1

B.22 IBMSSolution 1

C.Applicationserver




Make/Brand

ModelDetails


C.1 SmartWater 1

C.2 Integrationofotherservices 1

D.InteligentPoles

D.1 IntelligentPoles 9

D.2 EnvironmentalSensors 9

D.3 4lineLEDDisplay 9

D.4 BillBoards 9

D.5 Twinspeaker@junction 9

D.6 UPS-1KVA 9

D.7 FixedCameraswithVideoAnalytics 18

D.8 360PanoramicCamera 9

D.9 ApplicationServerforalltheAbove 1

E.ATMS

E.1 Trafficsignalaspects 20

E.2 Pedestriansignalaspects 20

E.3 Timerdisplay 20




Make/Brand

ModelDetails


E.4 Trafficsignalcontroller 20

E.5 Trafficdetector 20

E.6 Power&communication 20

E.7 Civilworks LS

E.8 ATSSoftware 1

E.9 Mobileapplication 1

E.10 Trafficengineeringservices 1

F.SmartWater

F.1 ExistingBulkFlowMeter-(WaterMine) 7

F.2 ReplacementofnonworkingBulkflowmeters 7

F.3 AdditionalBulkFlowmeters 14

F.4 Installationofpressuretransducersatcriticalzonepoint

2

F.5 SensorsatWTP

F.6 Turbiditymeasurement 2

F.7 pH 2




Make/Brand

ModelDetails


F.8 ChlorineContent 2

F.9 CloudbasedBillingDataBaseManagement 1,00,000

G.SmartTransport

G.1 GPSDeviceforcitybuses 67

G.2 RFIDreceiverforCityBuses 67

G.3 RFIDTaggingforbusshelters 31

G.4 PassengerInformationSystem(VMS) 31

G.5 LEDDisplayinCitybuses 17

G.6 DigitalBillboards2/Busshelter(10SmartBusshelters) 20

G.7 SurveillanceCamera 10

G.8 SmartTransportAppplicationServer

1

VechileSchedulingandDespatchSystem

IncidentManagementSsytem

WebPortalforbusschedule,busrouteandETA

MobileApplication

IntegrationwithSmartCityDashboard




Make/Brand

ModelDetails


H.ICTSolidWasteManagement

H.1 VehicleTrackingSystem(VTS)GPSDevice 102

H.2 RFIDtaggingforAllHouseHolds 1,10,000

H.3 RFIDreceiverforpushcarts 34

H.4 RFIDreceiverforAutotippers 50

H.5 RFIDTaggingforTippers(WasteTretamentPlamt) 52

H.6 RFIDReceiverwithallaccessoriesatweighbridge&enterypoint 1

H.7 RFIDreceiverwithlallaccessoriesatexitpoint 1

H.8 BulletCamera 28

H.9 ICTenabledWasteManagementSoftware 1

H.10 WasteManagementMonitoringApplication

H.11 MobileApplication

H.12 IntegrationwithexistingMap

H.13 Weighbridgeintegrationapplication

I.AccessPointonSmartPole

I.1 WirelessController 1




Make/Brand

ModelDetails


I.2 AccessPoint 16

J.GPSDeviceforEmergencyServices

J.1 GPSDeviveforAmbulances&FireEngines 102

K.ProjectManagement&InfrastructureSet-up

K.1 ControlRoomSitePreparationcoveringPartitioning,Enclosures,Earthing,PowerCablingetc.(safety)

1

K.2 CubicleswithTableandChairforoperators(Asrequired)-for25operators 25

K.3 Detailedsystems/sitewisesurveystudyofaboveSystems AsRequired

K.4 Installation,ConfigurationandCustomizationforcompleteproject AsRequired

K.5 CapacityBuildingandAdministrativeExpenses AsRequired

K.6 Otheritem(ifRequired)



7.10 Manufacturers'/Producers’AuthorizationForm(This form has to be provided by the OEMs of the hardware and software solutions proposed. This letter of authority should be on the letterhead of the

manufacturerandshouldbesignedbyapersoncompetentandhavingthepowerofattorneytobindthemanufacturer.)

Date:

To, TheManagingDirector, BelagaviSmartCityLimitedSubject:Manufacturer'sAuthorizationFormRef:RFPNo.<<…..>>dated<<…..>>

DearSir,

We_________(NameoftheOEM)whoareestablishedandreputablemanufacturersof_______(ListofGoods)havingfactoriesorproductdevelopmentcenters

at the locations __________ or as per list attached, do hereby authorize. ____________ (Name and address of the Bidder) to bid, negotiate and conclude the

contractwithyouagainstRFPNo.__________Dated________fortheabovegoodsmanufacturedordevelopedbyus.

Weherebyextend,ourwarrantyforthehardwaregoodssuppliedbythebidderandormaintenanceorsupportservicesforsoftwareproductsagainstthis

invitationforbidby_______________________(NameoftheBidder)asperrequirementsandforthedurationofcontractasspecifiedinthisRFP.

Wealso confirm that our offeredproductwill not be endof life forminimumof 24months from thedate of bidding and the support for suchoffered

product/swillbeavailableforminimumof10yearsfromthedateofbidding.



Thankingyou,Yoursfaithfully,(Signature)Forandonbehalfof:_________(NameoftheOEM)AuthorisedSignatoryName:Designation:Place:Date:

7.11 Anti-CollusionCertificate

[CertificateshouldbeprovidedbyLeadBidderandonletterhead]

Anti-CollusionCertificateWeherebycertifyandconfirmthatinthepreparationandsubmissionofourBidforRequestforProposalforSelectionofSystemIntegratorforImplementationofBelagaviSmartCitySolutionsinBelagavi,KarnatakaagainsttheRFPissuedbyAuthority,WehavenotactedinconcertorincollusionwithanyotherBidderorotherperson(s)andalsonotdoneanyact,deedorthing,whichisorcouldberegardedasanti-competitive.We



furtherconfirmthatwehavenotofferednorwillofferanyillegalgratificationincashorkindtoanypersonororganizationinconnectionwiththeinstantbid.(SignatureoftheLeadBidder)PrintedNameDesignationSealDate:Place:BusinessAddress



8. Annexure5–FormatsforSubmissionoftheCommercialBid

8.1. TotalPriceSummary

Sl# Head Amount(inRs.) Amount(inwords)

TotalCAPEXprice 1. (Inclusiveofalltaxes,levies,duties,

etc.asapplicable)

TotalOPEXprice 2. (Inclusiveofalltaxes,levies,duties,

etc.asapplicable)

3. Totalprice(1+2) (Inclusiveofalltaxes,levies,duties, etc.asapplicable)

8.2 Annexure6-PricecomponentforCAPEX:Thelistofitemsindicatedhereunderisindicative.TheBiddershallconsiderthecomponentsandquantitytofulfilltheRFPandproject

requirementsintotality.

No BoMLineItem Qty

ModificationProposed

BaseRate

AllTaxesandDuties

Totalpriceforsupply,Installation&Commissioning

1 2 3 4 5 6 7=(5+6)*4A.CommandControlCenter

A.1VideoWall(alongwithhardware&software)Solution-4x2Display 1



No BoMLineItem Qty


BaseRate

AllTaxesandDuties


1 2 3 4 5 6 7=(5+6)*4A.2 ProjectorforMeetingRoom 1 A.3 Fire&SmokeDetectors 2 A.4 ClourPrinters 1 A.5 CoreRouter 2 A.6 InternetRouter 2 A.7 CoreSwitch 2 A.8 InternalandExternalFirewallandIPS/IDS 2

A.92Screen–OperatorsClientWorkstationsforCommandControlCenter 10

A.10 L2Switch-24port 2 A.11 UPSOnlinemin40KVAwithBateryBackupof 2 A.12 AirConditioning-10Ton-A/C 2 A.13 CCTVcamera 5 A.14 Biometricaccesscontrolsystem 1 A.15 OperatingSystemLicence 10 A.16 Networking&cabling 1 A.17 GenSet-100KVA 1 A.18 VideoIPphones 10 A.19 IBMSSolution 1 B.DataCenterB.1 ServerRacks-42U,withcompleteelectricalconnections 2 B.2 CoreRouter 2 B.3 InternetRouter 2 B.4 FirewallandIPS/IDS 2 B.5 CoreSwitch(L3) 2 B.6 L2Switch-24Port 2 B.7 SanSwitch 2 B.8 Storage-100TB(usable) 1



No BoMLineItem Qty


BaseRate

AllTaxesandDuties


1 2 3 4 5 6 7=(5+6)*4B.9 AntivirusSuite/Gateway 1 B.10 Backups/w 1 B.11 LTO(BackUpDrives) 1 B.12 Bladechassis 2 B.13 BladeServer 10 B.14 VirtualizationSoftware(VMware) 10 B.15 ClusterSuite 1

B.16Multi-tenancyCityOperationsPlatform-IoTPlatform/DataNormalizationsoftware&CityOperationCentreSoftware

1

B.17 CityTenantactivationlicensewithonelakhdeviceconnection 1 B.18 Integrationofvariousforsensors,applications/systems 1 B.19 OperatorClientLicense 25 B.20 DataCenterSitePreparation 1 B.21 SLA,Helpdeck&EMSSolution 1 B.22 IBMSSolution 1 C.ApplicationserverC.1 SmartWater 1 C.2 Integrationofotherservices 1 D.InteligentPolesD.1 IntelligentPoles 9 D.2 EnvironmentalSensors 9 D.3 4lineLEDDisplay 9 D.4 BillBoards 9 D.5 Twinspeaker@junction 9 D.6 UPS-1KVA 9 D.7 FixedCameraswithVideoAnalytics 18 D.8 360PanoramicCamera 9 D.9 ApplicationServerforalltheAbove 1



No BoMLineItem Qty


BaseRate

AllTaxesandDuties


1 2 3 4 5 6 7=(5+6)*4E.ATMSE.1 Trafficsignalaspects 20 E.2 Pedestriansignalaspects 20 E.3 Timerdisplay 20 E.4 Trafficsignalcontroller 20 E.5 Trafficdetector 20 E.6 Power&communication 20 E.7 Civilworks LS E.8 ATSSoftware 1 E.9 Mobileapplication 1 E.10 Trafficengineeringservices 1 F.SmartWaterF.1 ExistingBulkFlowMeter-(WaterMine) 7 F.2 ReplacementofnonworkingBulkflowmeters 7 F.3 AdditionalBulkFlowmeters 14

F.4

Installationofpressuretransducersatcriticalzonepoint

2

F.5 SensorsatWTP F.6 Turbiditymeasurement 2 F.7 pH 2 F.8 ChlorineContent 2

F.9 CloudbasedBillingDataBaseManagement

1,00,000

G.SmartTransportG.1 GPSDeviceforcitybuses 67 G.2 RFIDreceiverforCityBuses 67 G.3 RFIDTaggingforbussheklers 31 G.4 PassengerInformationSystem(VMS) 31



No BoMLineItem Qty


BaseRate

AllTaxesandDuties


1 2 3 4 5 6 7=(5+6)*4G.5 LEDDisplayIncitybus 17

G.6DigitalBillboards-2/BusSheltersoneithersides(10Busshelters)

20

G.7 SurveillanceCamera 10

G.8

SmartTransportAppplicationServer 1

VechileSchedulingandDespatchSystem IncidentManagementSsytem WebPortalforbusschedule,busrouteandETA MobileApplication IntegrationwithSmartCityDashboard

H.ICTSolidWasteManagementH.1 VehicleTrackingSystem(VTS)GPSDevice 102

H.2RFIDtaggingforAllHouseHolds

1,10,000

H.3 RFIDreceiverforpushcarts 34 H.4 RFIDreceiverforAutotippers 50 H.5 RFIDTaggingforTippers(WasteTretamentPlamt) 52 H.6 RFIDReceiverwithallaccessariesatweighbridge&enterypoint 1 H.7 RFIDreceiverwithallaccessariesatexitpoint 1 H.8 BulletCamera 28 H.9 ICTenabledWasteManagementSoftware 1 H.10 MobileApplication

H.12 IntegrationwithexistingMap

H.13 Weighbridgeintegrationapplication

I.AccessPointonSmartPoleI.1 WirelessController 1

I.2 AccessPoint 16

J.GPSDeviceforEmergencyServices



No BoMLineItem Qty


BaseRate

AllTaxesandDuties


1 2 3 4 5 6 7=(5+6)*4J.1 GPSDeviceforAmbulances&FireEngines 1

K.ProjectManagement&InfrastructureSet-up

K.1ControlRoomSitePreparationcoveringPartitioning,Enclosures,Earthing,PowerCablingetc.(safety) 1

K.2CubicleswithTableandChairforoperators(Asrequired)-for25operators 25

K.3 Detailedsystems/sitewisesurveystudyofaboveSystemsAs

Required

K.4Installation,ConfigurationandCustomizationforcompleteproject

AsRequired

K.5 CapacityBuildingandAdministrativeExpensesAs

Required K.6 Otheritem(ifRequired)



8.3. Annexure7-PricecomponentforOPEXTheBiddermayaddanyadditionallineitem(withadequatedetailsandpricinginformation)intable

belowtowardstheendthatmayberequiredtofulfilltheRFPandprojectrequirementsintotality.

Sl.#

Components Year1(inINR)

Year2(inINR)

Year3(inINR)

Year4(inINR)

Year5(inINR)

Total(Incl.ofall

taxes)1 Networkasaservice

2 CityOperationsCentre/CityCommandCenter

3 DataCenterascolocation

5 ICT enabled solid wastemanagement

7 IntelligentTrafficManagementSystem

9 IntelligentTransportsystem(ITS)withRFatBusstop

10 Smartcenter 10 Helpdesk (Command

Control Center and CityOperationCenter)

11 Project Implementationprice

12 Handholding andTrainingprice

13 Any other price itemnotincludedabove

TotalOPEXprice



9 Annexure7(a)–PerformanceBankGuaranteeRef:_________________ Date_________________BankGuaranteeNo.______________________<Name><Designation><Address><PhoneNos.><FaxNos.><Emailid>

Whereas, <<name of the supplier and address>> (hereinafter called “the System Integrator”) has

undertaken, in pursuance of contract no. <Insert Contract No.> dated. <Date> to provide

Implementationservicesfor<<nameoftheassignment>>to[BelagaviSmartCityLimited](hereinafter

called“theAuthority”)

Andwhereasithasbeenstipulatedbyinthesaidcontractthatthebiddershallfurnishyouwithabank

guarantee by a recognized bank for the sum specified therein as security for compliance with its

obligationsinaccordancewiththecontract;

Andwhereaswe, <Name of Bank> a banking company incorporated and having its head/registered

officeat<AddressofRegisteredOffice>andhavingoneof itsofficeat<AddressofLocalOffice>have

agreedtogivethesuppliersuchabankguarantee.

Now, therefore, we hereby affirm that we are guarantors and responsible to you, on behalf of the

supplier,uptoatotalofRs.<InsertValue>(Rupees<InsertValueinWords>only)andweundertaketo

payyou,uponyourfirstwrittendemanddeclaringthesuppliertobeindefaultunderthecontractand

without cavil or argument, any sumor sumswithin the limits ofRs. <InsertValue> (Rupees <Insert

ValueinWords>only)asaforesaid,withoutyourneedingtoproveortoshowgroundsorreasonsfor

yourdemandorthesumspecifiedtherein.

Weherebywaivethenecessityofyourdemandingthesaiddebtfromthebidderbeforepresentingus

withthedemand.

Wefurtheragreethatnochangeoradditiontoorothermodificationofthetermsofthecontracttobe

performedthereunderorofanyofthecontractdocumentswhichmaybemadebetweenyouandthe



System Integratorshall inanywayreleaseus fromany liabilityunder thisguaranteeandwehereby

waivenoticeofanysuchchange,additionormodification.

ThisGuaranteeshallbevaliduntil<<InsertDate>>)

Notwithstandinganythingcontainedherein:

I.OurliabilityunderthisbankguaranteeshallnotexceedRs.<InsertValue>(Rupees<InsertValuein

Words>only).

II.Thisbankguaranteeshallbevalidupto<InsertExpiryDate>)

III.Itisconditionofourliabilityforpaymentoftheguaranteedamountoranypartthereofarising

underthisbankguaranteethatwereceiveavalidwrittenclaimordemandforpaymentunderthis

bankguaranteeonorbefore<InsertExpiryDate>)failingwhichourliabilityundertheguaranteewill

automaticallycease.

Date _________________

Place _________________ Signature _________________

Witness_________________ Printedname _________________(Bank'scommonseal)



10 Annexure7(b)–BankGuaranteeforEarnestMoneyDepositTo,<Name><Designation><Address><PhoneNos.><FaxNos.><Emailid>

Whereas<<Nameof thebidder>>(hereinaftercalled 'theSystemIntegrator')hassubmitted thebid

for Submission of RFP <<RFP Number>> dated <<Date>> for <<Name of the assignment>>

(hereinaftercalled"theBid")to<<Authority>>.

KnowallMenbythesepresentsthatwe<<…>>havingourofficeat<<Address>>(hereinaftercalled

"theBank")arebounduntothe<<Authority>>(hereinaftercalled"theAuthority")inthesumofRs.

<<Amountinfigures>>(Rupees<<Amountinwords>>only)forwhichpaymentwellandtrulytobe

madetothesaidAuthority,theBankbindsitself,itssuccessorsandassignsbythesepresents.Sealed

withtheCommonSealofthesaidBankthis<<Date>>.

Theconditionsofthisobligationare:

1. IftheBidderhavingitsbidwithdrawnduringtheperiodofbidvalidityspecifiedbytheBidder

ontheBidForm;or

2. IftheBidder,havingbeennotifiedoftheacceptanceofitsbidbytheAuthorityduringtheperiodof

validityofbid

(a) Withdrawshisparticipationfromthebidduringtheperiodofvalidityofbiddocument;or

(b) FailsorrefusestoparticipateinthesubsequentTenderprocessafterhavingbeenshortlisted;

WeundertaketopaytotheAuthorityuptotheaboveamountuponreceiptofitsfirstwrittendemand,

withouttheAuthorityhavingtosubstantiateitsdemand,providedthatinitsdemandtheAuthoritywill



note that the amount claimed by it is due to it owing to the occurrence of one or both of the two

conditions,specifyingtheoccurredconditionorconditions.

This guarantee will remain in force up to <<insert date>> and including <<extra time over and

abovemandatedintheRFP>>fromthelastdateofsubmissionandanydemandinrespectthereof

shouldreachtheBanknotlaterthantheabovedate.

NOTHWITHSTANDINGANYTHINGCONTAINEDHEREIN:

I.OurliabilityunderthisBankGuaranteeshallnotexceedRs.<<Amountinfigures>>

(Rupees<<Amountinwords>>only)

II.ThisBankGuaranteeshallbevalidupto<<insertdate>>)

III.Itisconditionofourliabilityforpaymentoftheguaranteedamountoranypartthereofarising

underthisBankGuaranteethatwereceiveavalidwrittenclaimordemandforpaymentunderthis

BankGuaranteeonorbefore<<insertdate>>)failingwhichourliabilityundertheguaranteewill

automaticallycease.

(AuthorizedSignatoryoftheBank)Seal:Date:



11 Annexure8–Non-DisclosureAgreement

WHEREAS, we the undersigned Bidder, __________________________________, having our principal place of

businessorregisteredofficeat_________________,aredesirousofbiddingforRFPNo.<<>>dated<<DD-

MM-2015>> “Request for Proposal for Selection of System Integrator for Implementation of

Belagavi Smart City Solutions ” (hereinafter called the said 'RFP')to the “[Belagavi Smart City

Limited]”,hereinafterreferredtoas‘Authority'

and,

WHEREAS,theBidderisawareandconfirmsthattheAuthority’sbusinessoroperations,information,

applicationorsoftware,hardware,businessdata,architectureschematics,designs,storagemediaand

other information or documentsmade available by the Authority in the RFP documents during the

bidding process and thereafter, or otherwise (confidential information for short) is privileged and

strictlyconfidentialandororproprietarytotheAuthority,

NOWTHEREFORE, in considerationofdisclosureof confidential information, and inorder toensure

theAuthority’sgranttotheBidderofspecificaccesstoAuthority’sconfidentialinformation,property,

information systems, network, databases and other data, the Bidder agrees to all of the following

conditions.

Itisherebyagreedasunder:

1. TheconfidentialinformationtobedisclosedbytheAuthorityunderthisAgreement(“Confidential

Information”)shallincludewithoutlimitation,anyandallinformationinwritten,representational,

electronic, verbal or other form relating directly or indirectly to processes, methodologies,

algorithms, risk matrices, thresholds, parameters, reports, deliverables, work products,

specifications, architecture, project information, security or zoning strategies & policies, related

computerprograms,systems,trendanalysis,riskplans,strategiesandinformationcommunicated

orobtainedthroughmeetings,documents,correspondenceorinspectionoftangibleitems,facilities

orinspectionatanysitetowhichaccessispermittedbytheAuthority.

2. ConfidentialInformationdoesnotincludeinformationwhich:

a. the Bidder knew or had in its possession, prior to disclosure, without limitation on its

confidentiality;

b. informationinthepublicdomainasamatteroflaw;

c. isobtainedbytheBidderfromathirdpartywithoutanyobligationofconfidentiality;



d. theBidderisrequiredtodisclosebyorderofacompetentcourtorregulatoryauthority;

e. isreleasedfromconfidentialitywiththewrittenconsentoftheAuthority.

TheBiddershallhavetheburdenofprovinghereinaboveareapplicabletotheinformationinthe

possessionoftheBidder.

3. TheBidderagreestoholdintrustanyConfidentialInformationreceivedbytheBidder,aspartof

theTenderingprocessorotherwise,andtheBiddershallmaintainstrictconfidentialityinrespect

of suchConfidential Information,and innoeventadegreeofconfidentiality less than theBidder

usestoprotectitsownconfidentialandproprietaryinformation.TheBidderalsoagrees:

a. tomaintainandusetheConfidentialInformationonlyforthepurposesofbiddingforthisRFP

andthereafteronlyasexpresslypermittedherein;

b. toonlymakecopiesasspecificallyauthorizedbythepriorwrittenconsentoftheAuthorityand

with the same confidential or proprietary notices as may be printed or displayed on the

original;

c. to restrict access and disclosure of Confidential Information to their employees, agents,

consortium members and representatives strictly on a "need to know" basis, to maintain

confidentialityoftheConfidentialInformationdisclosedtotheminaccordancewiththisclause;

and

d. to treatConfidential Informationas confidential unless anduntilAuthority expresslynotifies

theBidderofreleaseofitsobligationsinrelationtothesaidConfidentialInformation.

4. Notwithstanding the foregoing, the Bidder acknowledges that the nature of activities to be

performedaspartoftheTenderingprocessorthereaftermayrequiretheBidder’spersonneltobe

present on premises of the Authority or may require the Bidder’s personnel to have access to

software,hardware,computernetworks,databases,documentsandstoragemediaoftheAuthority

while on or off premises of the Authority. It is understood that it would be impractical for the

Authority to monitor all information made available to the Bidder’s personnel under such

circumstancesandtoprovidenoticetotheBidderoftheconfidentialityofallsuchinformation.

Therefore, theBiddershalldiscloseorallowaccess to theConfidential Informationonly to those

personneloftheBidderwhoneedtoknowitfortheproperperformanceoftheirdutiesinrelation

tothisproject,andthenonlytotheextentreasonablynecessary.TheBidderwilltakeappropriate

steps to ensure that all personnel to whom access to the Confidential Information is given are

awareoftheBidder’sconfidentialityobligation.Further,theBiddershallprocurethatallpersonnel

oftheBidderareboundbyconfidentialityobligationinrelationtoallproprietaryandConfidential

Information receivedby themwhich isno lessonerous than the confidentialityobligationunder

thisagreement.



5. The Bidder shall establish and maintain appropriate security measures to provide for the safe

custodyoftheConfidentialInformationandtopreventunauthorisedaccesstoit.

6. The Bidder agrees that upon termination or expiry of this Agreement or at any time during its

currency, at the request of theAuthority, the Bidder shall promptly deliver to theAuthority the

ConfidentialInformationandcopiesthereofinitspossessionorunderitsdirectorindirectcontrol,

andshalldestroyallmemoranda,notesandotherwritingspreparedbytheBidderoritsAffiliates

ordirectors,officers,employeesoradvisorsbasedon theConfidential Informationandpromptly

certifysuchdestruction.

7. ConfidentialInformationshallatalltimesremainthesoleandexclusivepropertyoftheAuthority.

Upon completion of the Tendering process and or or termination of the contract or at any time

during its currency, at the request of the Authority, the Bidder shall promptly deliver to the

Authority theConfidential Informationandcopies thereof in itspossessionorunder itsdirector

indirectcontrol,andshalldestroyallmemoranda,notesandotherwritingspreparedbytheBidder

oritsAffiliatesordirectors,officers,employeesoradvisorsbasedontheConfidentialInformation

withinaperiodofsixtydaysfromthedateofreceiptofnotice,ordestroyed,ifincapableofreturn.

Thedestructionshallbewitnessedandsorecorded,inwriting,byanauthorizedrepresentativeof

theAuthority.Withoutprejudice to the above theBidder shall promptly certify to theAuthority,

due and complete destruction and return. Nothing contained herein shall in anymanner impair

rightsoftheAuthorityinrespectoftheConfidentialInformation.

8. In the event that the Bidder hereto becomes legally compelled to disclose any Confidential

Information, the Bidder shall give sufficient notice and render best effort assistance to the

Authority to enable theAuthority topreventorminimize to the extentpossible, suchdisclosure.

BiddershallnotdisclosetoathirdpartyanyConfidentialInformationorthecontentsofthisRFP

withoutthepriorwrittenconsentoftheAuthority.TheobligationsofthisClauseshallbesatisfied

byhandlingConfidentialInformationwiththesamedegreeofcare,whichtheBidderappliestoits

ownsimilarConfidentialInformationbutinnoeventlessthanreasonablecare.

Forandonbehalfof:(BIDDER)AuthorisedSignatory OfficeSeal:Name: Place:Designation: Date:



12 Annexure9-ConsortiumAgreement

DRAFT MEMORANDUM OF UNDERSTANDING EXECUTED BY MEMBERS OF THE

CONSORTIUM

[OnNon-judicialstamppaperofINR100dulyattestedbynotarypublic]

ThisMemorandum of Understanding (MoU) entered into this day of [Date] [Month] 2015 at [Place]

among_____________(hereinafterreferredtoas"_____")andhavingofficeat[Address],India,asPartyof

theFirstPartand_____________(hereinafterreferredas"_____")andhavingofficeat[Address],asPartyof

theSecondPartand_____________(hereinafterreferredas"____”)andhavingofficeat[Address],asParty

oftheThirdPart.

ThepartiesareindividuallyreferredtoasPartyandcollectivelyasParties.

WHEREAS DIT, Govt. of Karnataka has issued a Request for Proposal dated [Date] (RFP) from the

Applicants interested in Request for Proposal for Selection of System Integrator for

ImplementationofBelagaviSmartCitySolutionsforAuthority:

ANDWHEREASthePartieshavehaddiscussionsforformationofaConsortiumforbiddingforthesaid

ProjectandhavereachedanunderstandingonthefollowingpointswithrespecttotheParties'rights

andobligationstowardseachotherandtheirworkingrelationship.

AS MUTUALUNDERSTANDING OFTHEPARTIES, IT IS HEREBYAGREEDAND

DECLAREDASFOLLOWS:

ThepurposeofthisAgreementistodefinetheprinciplesofcollaborationamongthePartiesto:

SubmitaresponsejointlytoBidforthe“RequestforProposalforSelectionofAgencyforSelection

ofAgencyforImplementationofBelagaviSmartCitySolutions”asaConsortium.

SignContractincaseofaward.

ProvideandperformthesuppliesandserviceswhichwouldbeorderedbytheAuthoritypursuantto

theContract.



ThisAgreementshallnotbeconstruedasestablishingorgivingeffecttoanylegalentitysuchas,but

notlimitedto,acompany,apartnership,etc.ItshallrelatesolelytowardstheAuthorityfor“Request

forProposalforSelectionofAgencyforSelectionofAgencyforImplementationof[City]Smart

CitySolutions”forandrelatedexecutionworkstobeperformedpursuanttotheContractandshallnot

extendtoanyotheractivities.

ThePartiesshallbejointlyandseverallyresponsibleandboundtowardstheAuthorityforthe

performanceoftheworksinaccordancewiththetermsandconditionsoftheBIDdocument,and

Contract.

------------------------------------(NameofParty)shallactasLeadPartneroftheConsortium.Assuch,it

shallactasthecoordinatoroftheParty’scombinedactivitiesandshallcarryoutthefollowing

functions:

Toensurethetechnical,commercialandadministrativeco-ordinationoftheworkpackage

ToleadthecontractnegotiationsoftheworkpackagewiththeAuthority.

TheLeadpartnerisauthorizedtoreceiveinstructionsandincurliabilitiesforandonbehalfofall

Parties.

Incaseofanaward,actaschannelofcommunicationbetweentheAuthorityandthePartiestoexecute

theContract

ThatthePartiesshallcarryoutallresponsibilitiesasDeveloperintermsoftheProjectAgreement.

ThatthebroadrolesandtheresponsibilitiesofeachPartyateachstageoftheBiddingshallbeas

below:

PartyA:________________________________________________

PartyB:________________________________________________

PartyC:________________________________________________

ThatthePartiesaffirmthattheyshallimplementtheProjectingoodfaithandshalltakeallnecessary

stepstoseetheProjectthroughexpeditiously.

ThatthisMoUshallbegovernedinaccordancewiththelawsofIndiaandcourtsin[State]shallhave

exclusivejurisdictiontoadjudicatedisputesarisingfromthetermsherein.

InwitnesswhereofthePartiesaffirmthattheinformationprovidedisaccurateandtrueandhave

causedthisMoUdulyexecutedonthedateandyearabovementioned.



(Partyofthefirstpart)(Partyofthesecondpart) (Partyofthethirdpart)

Witness:

_________

_________



13 Annexure10-FormatforPowerofAttorneytoAuthorizeSignatory

POWEROFATTORNEY

[Tobeexecutedonnon-judicialstamppaperoftheappropriatevalueinaccordancewithrelevantStamp

Act.Thestamppapertobeinthenameofthecompanywhoisissuingthepowerofattorney.]

We,M/s.______(nameofthefirmorcompanywithaddressoftheregisteredoffice)herebyconstitute,

appointandauthoriseMr.orMs.______(Nameandresidentialaddress)whoispresentlyemployedwith

usandholdingthepositionof______,asourAttorneytodoinournameandourbehalfalloranyofthe

acts,deedsorthingsnecessaryorincidentaltoourRFPfortheProject_____(nameoftheProject),

includingsigningandsubmissionoftheRFPresponse,participatinginthemeetings,respondingto

queries,submissionofinformationordocumentsandgenerallytorepresentusinallthedealingswith

ClientoranyotherGovernmentAgencyoranyperson,inconnectionwiththeworksuntilculmination

oftheprocessofbiddingtilltheProjectAgreementisenteredintowith____________(Client)and

thereaftertilltheexpiryoftheProjectAgreement.

Weherebyagreetoratifyallacts,deedsandthingslawfullydonebyoursaidAttorneypursuanttothis

powerofattorneyandthatallacts,deedsandthingsdonebyouraforesaidAttorneyshallandshall

alwaysbedeemedtohavebeendonebyus.

(AddinthecaseofaConsortium)

OurfirmisaMemberorLeadbidderoftheConsortiumof___________,_________and

___________.

Datedthisthe_____dayof______2017

(SignatureandNameofauthorizedsignatory)

___________



(SignatureandNameinblocklettersofalltheremainingpartnersofthefirmSignatoryforthe

Company)

SealoffirmCompany

Witness1: Witness2:

Notes:

Tobeexecutedbyallthemembersindividually.

TheModeofexecutionofthepowerofattorneyshouldbeinaccordancewiththeprocedure,ifanylaid

downbytheapplicablelawandthecharterdocumentsoftheexecutant(s)andwhenitissorequiredthe

sameshouldbeundercommonsealaffixedinaccordancewiththerequiredprocedure.



14 Annexure11-FormatforPowerofAttorneyforLeadbidderofConsortium[Tobe executedonnon-judicial stamppaper of the appropriate value in accordancewith relevant

StampAct.Thestamppapertobeinthenameofthecompanywhoisissuingthepowerofattorney]

Whereas__________hasinvitedRFPresponsefor__________(NameoftheProject)

Whereas,theMembersoftheConsortiumcomprisingofM/s.________,M/s.______,M/s.______and

M/s._______(therespectivenamesandaddressesoftheregisteredofficestobegiven)areinterestedin

biddingfortheProjectandimplementingthesameinaccordancewiththetermsandconditions

containedintheRFPDocuments.

Whereas,itisnecessaryforthemembersoftheConsortiumtodesignateoneofthemasthelead

memberwithallnecessarypowerandauthoritytodo,forandonbehalfoftheConsortium,allacts,

deedsandthingsasmaybenecessaryinconnectionwiththeConsortium’sRFPresponseforthe

Project.

NOWTHISPOWEROFATTORNEYWITNESSETHTHAT

We,M/s._________andM/s________andM/s_________herebydesignateM/s.______

beingoneofthemembersoftheConsortium,astheleadmemberoftheConsortium,todoonbehalfof

theConsortium,alloranyoftheacts,deedsorthingsnecessaryorincidentaltotheConsortium’sRFP

response for the Project, including submission of the RFP response, participating in meetings,

responding to queries, submission of information or documents and generally to represent the

ConsortiuminallitsdealingswithClientoranyotherGovernmentAgencyoranyperson,inconnection

withtheProjectuntilculminationof theprocessofbiddingtill theProjectAgreement isentered into

withClientandthereaftertilltheexpiryoftheProjectAgreement.

Weherebyagreetoratifyallacts,deedsandthingslawfullydonebyoursaidAttorneypursuanttothis

powerofattorneyandthatallacts,deedsandthingsdonebyouraforesaidAttorneyshallandshall

alwaysbedeemedtohavebeendonebyusorConsortium.



Datedthisthe________dayof_______2017

_______________

(signature)

____________

(NameinBlockLetterofExecutant)[sealofCompany]

Witness1 Witness2

Notes:

Tobeexecutedbyallthemembersindividually,incaseofaConsortium.

TheModeofexecutionofthepowerofattorneyshouldbeinaccordancewiththeprocedure,ifanylaid

downbytheapplicablelawandthecharterdocumentsoftheexecutant(s)andwhenitissorequiredthe

sameshouldbeundercommonsealaffixedinaccordancewiththerequiredprocedure.