24September2020

REQUESTFORPROPOSAL(RFP)

TheTOURISMPROMOTIONSBOARDinvitesyoutosubmitquotationsfortheitem/slistedbelow:RFPNo.TPB-PR2020.09.290Requirement:ServicesofaProduction/EventsCompanyfortheOpeningandClosing

CeremoniesandProgramEnhancements Project:PhilippineMICEConferenceVirtualEdition(MICECONline)

Quantity Particulars EstimatedUnitPrice(PhP)

EstimatedTotal

Amount(PhP)1Lot PRNo.9.003

OpeningandClosingCeremoniesandProgramEnhancements26–30October2020/ManilaI.ScopeofServices

The production house shall:

1. Conceptualize the virtual entertainment plan, manage andimplement the overall program scenario for the followingactivities:

A. OpeningCeremonyDate:26October2020Targetaudience:PhilippineMICEandTourismStakeholders,Academe(TourismSchools),LGUs(TourismOfficers),MediaConcept/Theme*:forpresentationandrecommendation(aslongasitevokesPositivity,Optimism,Hopefulness)Please see attached TOR for the guidelines and proposedprogramsequence

900,000.00 900,000.00

B. ClosingandVirtualSocialHourDate: 30October2020

Targetaudience:(sameasabove)

Concept/Theme*:forpresentationandrecommendation(preferablytieupwellwiththeOpeningShow)

PleaseseeattachedTORfortheguidelinesandproposedprogramsequence

C.ProgramEnhancement

Sourceacelebrityconferenceprogrammoderator/onlineemcee to ensure the smooth transition in-betweensessions, to synthesize and make the virtual programdynamicandinteractive.

● Recommended host should be aestheticallypleasing and has preferably hosted conferences/corporate/similarevents--subjecttotheapprovalofTPB.

● Host’s spiel may be pre-recorded but shouldpreferablyincludealivevirtualappearanceduringthe opening program on 26 October and closingprogramon30October.

2. Recommend to TPB the best artists/ talents/ performers/corporate emcees that can carry out effectively theproposed concept, as applicable and subject to alternaterecommendationsby/finalapprovalofTPB.

3. Create a Core Production Team to coordinate, oversee thelight,sound,audio-visual,technicalrequirements,andotherelements and requirements of the show for pre and postproductionactivities,rehearsalsandperformances.

PleaseseeattachedTORfortheTeamComposition4. Preparetheprogramscenarioandscripttoincludethespiel

oftheemcee/voiceover;therewillbeaneedtocoordinatethiswiththeConferenceProgramCommitteeoftheevent;

5. Create and/or source content/ materials for the VirtualShow (i.e. produce and execute the shooting and pre-recordingofperformances,etc.);

6. CoordinatewiththeTPBofficerstosecurerecordingsofthemessages of key officials (which may include heads ofTourismandMICEAssociations)fortheOpeningandClosing

Ceremonies;

7. Coordinate with the platform developer for the properairing of the recordings in accordance with the programsequence;

8. Finaldryrun/technicalcheckofthevirtualprogramscenarioto be presented for final approval of TPB at least 1 weekbeforetheevent;

9. Submit end reports, recordings of the activities, videos,photos,etc.toTPBaftertheevent.

10. Make necessary adjustments, if time and resources will

allow, in coordination with the Conference ProgramCommittee.

II.EligibilityRequirements

1. Must be a Filipino-owned, operated and legallyregistered Production/ Events Company underPhilippine laws;Musthavebeen inoperation foratleastthree(3)years.

2. Production/ Events Company key team membersmust have a minimum of three (3) years ofexperience in organizing local and internationalevents and world-class entertainment productionsfeaturingFilipinoartistsandtalents;

3. Must submit a list of all ongoing and completedgovernmentandprivatecontracts for the last three(3)yearssimilarorrelatedtotherequirements

4. Mustsubmitthearticlesofincorporation,CDAorDTI

certificate,whicheverisapplicable

5. Must submit CVs/ Profile of the Core Production/KeyTeamMembers.

III.AdditionalRequirements

Bidderswillberequiredtomakeapresentation(maximumof 15 minutes) of their Concept and Planned Approach.Thewinningbidmustattainahurdlerateof80%basedonthe following set of selection criteria with theircorrespondingweightassignment.Bidders should also submit proposed talents/ artists, asapplicable.

IV.CriteriaforEvaluation

Proposal Weight

TechnicalProposal 80%

FinancialProposal 20%

Qualified Bidders will be required to make a presentation(maximumof15minutes)of theirPlanApproach(thedateofthepresentationwillbeonshortnotice).

Please see attached Terms of Reference for the terms ofpayment, rating criteria for the technical proposal and otherdetails

Terms AsstatedDelivery AsstatedABC PhP900,000.00inclusiveofservicechargeandallapplicabletaxes

Please submit yourproposal and legal documents duly signed by your representative toemail address janet_villafranca@tpb.gov.ph not later than 30 September 2020, 5:00PM,subjecttotheTermsandConditionsstatedherewithandtheshortesttimeofdelivery.Thankyouverymuch.

Kindly ensure that the subject title of your email is in this format:MICECON_ProductionCompany_<companyname>foreasyidentificationofemails.Thankyouverymuch.(Sgd.)ELOISAA.ROMEROHead,ProcurementandGeneralServicesDivisionContactPerson JANETG.VILLAFRANCAContactNo 0995-0274187Note:Allentriesmustbetypewritteninyourcompanyletterhead.PriceValidityshallbeforaperiodofthirty(30)calendardays.Suppliersmustsubmitthefollowinglegaldocumentstobeeligibletoparticipateinthebidding:

1. PhilGEPSRegistrationCertificate2. Mayor/BusinessPermit3. LatestIncomeTaxReturnCertificate4. OmnibusSwornStatement5. CompanyProfile