request for proposal technology upgrades and computers · request for proposal technology upgrades...

HEMPFIELD AREA SCHOOL DISTRICT

REQUEST FOR PROPOSAL

TECHNOLOGY UPGRADES AND COMPUTERS

Sealed proposals will be received until 2:00 PM, EST, JULY 2, 2014, by the Hempfield Area School District, the Owner, at the office of the District Administration, 4347 Route 136, Greensburg, PA 15601. Proposals will be publicly opened and read aloud at the above time. Copies of the contract documents will be available on the District website www.hasdpa.net. You may also request documents from the Business Office at (724) 850-2246, or email [email protected]. The Hempfield Area School District reserves the right to reject any or all proposals, assign any or all proposals, and waive irregularities in this proposal.

Sonya L. Brajdic, President

Attested: Pamela A. Naggy, Board Secretary

Hempfield Area School District Technology Upgrades and Computers

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INSTRUCTIONS TO BIDDERS / GENERAL CONDITIONS

1. All proposals shall be submitted in sealed envelopes and marked RFP for TECHNOLOGY

UPGRADES AND COMPUTERS due JULY 2, 2014 @ 2:00 PM. Proposals sent by delivery carriers must have this information on delivery envelope as well.

2. One complete copy of the Proposal Form is to be included with the sealed proposal. 3. Proposals must be typewritten or written in ink and must be signed by the vendor on the

enclosed proposal form. Unsigned proposals will not be considered. 4. The Non-Collusion Affidavit must be completed notarized, and returned with the sealed

proposal. The proposal will be rejected, if the Non-Collusion Affidavit is not present at the proposal opening.

5. See any attached sheets for additional descriptions and specifications for items on the proposal

form. 6. A proposal surety bond or a certified check payable to the Hempfield Area School District in the

amount of ten percent (10%) of the total proposal shall accompany this proposal, subject, however, to the provisions of 2(a) herein.

a. If the aggregate amount of the contract awarded to any one bidder is more than three hundred dollars ($300), a proposal bond with corporate surety to be approved by the Board in the full amount of the contract shall be executed by the said successful bidder. He may file a certified check payable to the Hempfield Area School District in lieu of the proposal bond, in any amount equal to ten percent (10%) of the contract price.

7. No proposal may be withdrawn for ninety (90) days after the scheduled closing time for receipt

of proposals. 8. Articles as used herein shall include supplies, material and equipment and all incidental work

and labor if the same is contemplated in these specifications. Where the term “The Board” is used, it shall be taken to mean the Board of School Directors comprising the Hempfield Area School District or its authorized representatives. The term “furnished” shall mean to furnish at the destination call for.

9. The Board will award to the lowest responsible bidder(s) meeting specifications and WILL NOT

accept any “ALL OR NONE” clauses or any such clause placed by the bidder for any items or items which would restrict the bidding process. No response that deviates from the specific

storage line items will be considered. Those items will be rejected. 10. PRICING: a) Proposal figures shall include all charges both packaging and prepaid delivery – all

shipping and handling charges including any delivery fuel surcharge – and shall include all discounts except any cash discount.


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b) The Hempfield Area School District is exempt from Federal Excise Tax and State Sales

and Use Tax and will execute Tax Exemption Certificates when requested. 11. The Hempfield Area School District reserves the right to accept or reject any or all proposals.

The District reserves the right to not award as a result of this announcement if it does not receive proposals which it judges as adequately and reasonably addressing requirements and specifications.

12. The successful bidder may be asked to provide a Performance Insurance Bond with the

Hempfield Area School District for the amount of the estimated gross quote for each year of the contract.

13. The bidder agrees that if the contract is awarded to him, he will not assign, transfer or sublet it,

unless specific permission to do so is granted in writing, by the Hempfield Area School District. The bidder also agrees that if the contract is awarded to him, he will not assign in whole or part any rights or privileges which may accrue to him under the terms of the contract or any money which may become due to him there under.

14. The bidder agrees, if awarded the contract, to furnish and deliver the said articles at such times,

at such places, and in such quantities and quality as herein specified, and that all of the articles shall be subject to the inspection and approval of said Board. In the event that any of the said articles shall be rejected as unsuitable or not in conformity with these specifications, such articles shall at once be removed and other articles of proper quality as set forth in these specifications shall be furnished in place thereof at the expense of the successful bidder. If the successful vendor fails to comply with these proposal conditions, the Board has no other option but to secure their proposal bond and go to the next lowest bidder.

15. In the event that the successful bidder shall neglect or refuse to furnish and deliver the said

items or services or any part thereof as provided in these specifications, or to replace any which are rejected as stated in the preceding paragraph, then in such even, the Board is authorized and empowered to purchase articles in conformity with this contract from such party or parties in such quantities and in such manner as it shall select at the expense of the successful bidder, or to cancel this contract reserving to itself, nevertheless, all rights for damages which may be incurred by the Board.

16. DELIVERIES: a. Delivery of all items shall be made to: CENTRAL RECEIVING, Hempfield Area School

District, 145 Bus Garage Road, Greensburg, Pennsylvania 15601. 17. The Hempfield Area School District is exempt from Federal Excise Tax and State Sales and Use

Tax and will execute Tax Exemption Certificates when requested. 18. The bidder does hereby agree that, if awarded the contract under these specifications, he will

indemnify and save harmless the Hempfield Area School District and its Board of School Directors, its members, the Superintendent and his staff, from all suits and actions of every nature and description brought against them or any of them growing out of any contract or contracts, written or verbal, entered into between the Hempfield Area School District and the


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successful bidder, and further upon the awarding of the contract to the undersigned bidder in

accordance with these specifications, this agreement of indemnifications shall automatically become effective.

19. All bidders must comply with the Right-To-Know Act pertaining to hazardous materials and

provide a Materials Safety Data Sheet for any item for which this should pertain. 20. All applicable laws shall be deemed to be part of these specifications and shall be read and

enforced as though they were included. This includes the PA Act 1874-159, Worker and Community Right-To-Know Law (12/1/86).

21. Should you have any technical questions, please contact Brandon Wagner at 724-850-2233. END OF SECTION


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SPECIFICATIONS

1) BID ONE – SERVER UPGRADES A. Hardware

1. 3 Virtual Hosts with the following minimum specs a) 2 Intel Xeon E5-2640 v2 2.0 GHz CPU b) 256 GB RAM c) SD Card boot for VMWare ESXi d) 16x DVD ROM Drive e) 2x Broadcom 5719 QP 1 GB NIC f) Redundant PSUs g) Rail Kit and Cable Management h) 3 Year Hardware Warranty, 4hr response, 24x7 i) Hosts must be compatible with VMWare ESXI 5.5 2. 1 NETGEAR ReadyNAS 4220 36 TB NAS with fiber connectivity B. Software

1. 3 Veeam Backup Essentials Enterprise 2 socket bundle for VMware

2. 3 Veeam Backup Essentials Enterprise 2 socket bundle for VMware One year 3. 24/7 Maintenance C. Network Hardware upgrades – These upgrades are for dual fiber cards in all 3 new proposed

servers as well as 7 existing PowerEdge R810/R820 systems. 1. 20 Dell Broadcom 57810 Dual Port 10 Gb DA/SFP+ Converged Network Adapter 2. 80 FINISAR ORIGINAL 10GBASE-SR MMF 3. 42 Tripp Lite 10Gb Duplex Multimode 50/125 OM3 D. Install 1. Installation and configuration of Virtual Hosts 2. Installation and configuration of VMWare vCenter Server 3. Installation, configuration, and training of Veeam Backup software 4. Installation and configuration of additional 10G Fiber into new hosts and existing 7 hosts 5. Upgrade existing virtual server hardware versions to latest version


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2) BID TWO – STORAGE UPGRADES A. 1 Nimble CS460G-X2 SAN 36 TB Raw, 25-50 TB Usable, 2.4 TB Flash Cache, 2x10GigE + 2x1 GigE,

Ext Perf Ctlr B. 1 Warranty, SLA-CS460-4HR – 1YR, 4HR Parts Del, SW Sup & Infosight -460, 1 YR C. 2 SP-PCORD-US US Power Cords, SP-PCORD-US D. 2 SP-PWR-C13-C14-0 C13 to C14 Power Cable for PDU Connectivity, SP-PWR-C13-C14-0 E. 4 EX-SFT-10GE-SR 10GBase-SR SFP+ Transceiver (Juniper), EX-SFT-10GE-SR F. 4 LC-LC-LOMM-5M 10 Gigabit LC to LC Multimode Duplex G. 4 CAT6PC-5M Category 6 Patch Cable H. Shipping I. Installation of unit, setup and integration into existing VMWare View environment including

initial setup, connection to vSphere, and creation of LUNs J. Training for district IT on unit operations

3) BID THREE – NETWORK UPGRADES A. 10 EX4200-48PX, Juniper EX 4200 48 Port 10/100/1000BaseT PoE-plus + 930W AC PS, 50cm VC

Cable B. 10 SVC-ND-EX4200-48P J-Care NextDay Support for EX 4200-48P C. 1 JS-Platform, Junos Space Network Manager Platform D. 2 JS-NETDIR-100, Junos Space Network Director for 100 devices E. 1 SVC-SWA-JS-PLATFRM, Juniper Care Software Advantage for JS-PLATFORM F. 2 SVC-SWA-JS-ND-10, Juniper Care Software Advantage for JS-NETDIR-100 G. Upgrade of existing iBoss Web Filter to 10G Fiber H. 1 PAN-PA-3050 Palo Alto PA-3050 Appliance I. 1 PAN-PA-3050-TP Palo Alto Networks Threat Prevention J. 1 PAN-SVC-PREM-3050 Palo Alto Premium support for PA-3050, 1 Year K. Configuration, Installation, and Cutover of Palo Alto Firewall by Palo Alto Certified Engineer


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4) BID FOUR – TECH ED COMPUTERS A. 137 HP ProDesk 600 G1 Small Form Factor with High Efficient Chassis 1. Intel Core i3-4130 3.4 GHz 3M HD 4400 Processor 2. Windows 7 Professional 64-Bit 3. 8GB RAM 4. 500 GB 7200 RPM Hard Disk 5. AMD Radeon HD 8350 1GB PCIe x16 DH GFX Graphics Card 6. DMS-59 to Dual DVI Y-Cable Adapter 7. HP Slim SuperMulti DVD Writer 8. HP Keyboard and Mouse 9. 3 years parts and labor onsite warranty B. 44 HP ProDisplay P201m 20-inch LED Backlit Monitor, 3 year standard warranty

5) BID FIVE – APPLE COMPUTERS A. 1 27-inch Apple Thunderbolt Display B. 1 AppleCare Protection Plan for Apple Display – Auto Enroll C. 1 Twelve South MagicWand D. 1 Apple TV E. 24 iMac 21.5” 1. Intel Core i7 3.1GHz, turbo to 3.9GHz 2. NVIDIA GeForce GT 750M 1GB GDDR5 3. 16 GB RAM 4. 1 TB Fusion Drive 5. Apple Wired mouse and keyboard F. 1 AppleCare Protection Plan for iMac – Auto Enroll 6) Please attach datasheets, with your proposal form, showing the description, model and make of

each applicable item proposed. End of Section


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PROPOSAL/SIGNATURE FORM

To: Hempfield Area School District 4347 Route 136 Greensburg, PA 15601 In submitting this proposal, I agree: 1. To hold my proposal open for a period of ninety (90) days from the date of the Proposal

Opening. 2. To enter into and execute a contract, if awarded, on the basis of this Proposal. 3. To accomplish the work in accordance with the contract documents. This proposal is subject to all the terms of these specifications as printed, and offers to furnish the articles specified to the Hempfield Area School District in exact accordance with these specifications and at the prices stated. I have attached hereto a Proposal Bond or Certified Check in the amount of Ten Percent (10%) of the above Proposal and the Non-Collusion Affidavit.

BIDDER INFORMATION (please print or type): COMPANY: ADDRESS: PHONE/FAX: PREPARED BY: Print Signature

EMAIL ADDRESS:

To be filled in if addenda are issued: The Bidder acknowledges receipt of the Addenda listed below which has been issued during the bidding and agrees that these addenda shall become a part of the construction contract. Addenda Number and Issuing Date


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BID ONE – SERVER UPGRADES $ BID TWO – STORAGE UPGRADES $ BID THREE – NETWORK UPGRADES $ BID FOUR – TECH ED COMPUTERS $ BID FIVE – APPLE COMPUTERS $

SIGNATURES: • When Bidder is an Individual: (Witness) (Bidder) • When Bidder is a Partnership: (Witness) (By) • When Bidder is a Corporation: Attest: By: Secretary (Corporate Seal) President (Corporate Seal)


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The is a corporation organized and existing under

the laws of and has (has not) been granted a certificate to do

business in Pennsylvania as required by the Business Corporation Law, approved may 5, 1983, PO box

364, as amended.

END OF FORM


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INSTRUCTIONS FOR NON-COLLUSION AFFIDAVIT 1. This Non-Collusion Affidavit is material to any contract awarded pursuant to this proposal.

According to the Pennsylvania Anti proposal-Rigging Act, 73 P.S. §1611 et seq., governmental agencies may require Non-Collusion Affidavits to be submitted together with proposals.

2. This Non-Collusion Affidavit must be executed by member, officer or employee of the bidder

who makes the final decision on prices and the amount quoted in the proposal. 3. Proposal rigging and other efforts to restrain competition, and the making of false sworn

statements in connection with the submission of proposals are unlawful and should examine it carefully before signing and assure himself or herself that each statement is true and accurate, making diligent inquiry, as necessary, of all other persons employed by or associated with the bidder with responsibilities for the preparation, approval or submission of the proposal.

4. In the case of a proposal submitted by a joint venture, each party to the venture must be

identified in the proposal documents, and an Affidavit must be submitted separately on behalf of each party.

5. The term “complementary proposal” as used in the Affidavit has the meaning commonly

associated with that term in the bidding process, and includes the knowing submission of proposals higher than the proposal of another firm, any intentionally high or noncompetitive proposal, and any other form of proposal submitted for the purpose of giving a false appearance of competition.

6. Failure to file an Affidavit in compliance with these instructions will result in disqualification of

the proposal. 7. In order for this Affidavit to be accepted, the form must be completed, signed, and notarized.


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NON-COLLUSION AFFIDAVIT Contract/Proposal No. State of : : s.s. County of : I state that I am (Title) of (Name of Firm) and that I am authorized to make this affidavit on behalf of my firm, and its owners, directors, and officers. I am the person responsible in my firm for the price(s) and the amount of this proposal. I state that: (1) The price(s) and amount of this proposal have been arrived at independently and without consultation,

communication or agreement with any other contractor, bidder or potential bidder.

(2) Neither the price(s) nor the amount of this proposal, and neither the approximate price(s) nor

approximate amount of this proposal, have been disclosed to any other firm or person who is a bidder or

potential bidder, and they will not be disclosed before proposal opening.

(3) No attempt has been made or will be made to induce any firm or person to refrain from bidding on this

contract, or to submit a proposal higher than this proposal, or to submit any intentionally high or

noncompetitive proposal or other form of complementary proposal.

(4) The proposal of my firm is made in good faith and not pursuant to any agreement or discussion with, or

inducement from, any firm or person to submit a complementary or other noncompetitive proposal.

(5) (Name of Firm) , its affiliates, subsidiaries, officers, directors and

employees are not currently under investigation by any governmental agency and have not in the last four

years been convicted or found liable for any act prohibited by State or Federal law in any jurisdiction,

involving conspiracy or collusion with respect to bidding on any public contract, except as follows:

I state that (Name of Firm) understands and acknowledges that the above representations are material and important, and will be relied on by the HEMPFIELD AREA SCHOOL DISTRICT in awarding the contract(s) for which this proposal is submitted. I understand and my firm understands that any misstatement in this affidavit is and shall be treated as fraudulent concealment from the HEMPFIELD AREA SCHOOL DISTRICT of the true facts relating to the submission of proposals for this contract. (Signature) (Signatory’s Name and Title) SWORN TO AND SUBSCRIBED BEFORE ME THIS DAY OF , 20 My Commission Expires Notary Public

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