REQUESTFORPROPOSAL

FOR

LONGTERMLEASEOFSURPLUSLAND

AT

BELGACHIADEPOTOF

THECALCUTTATRAMWAYSCOMPANY(1978)LIMITED

TRANSPORTDEPARTMENTGOVERNMENTOFWESTBENGAL

FOR&ONBEHALFOF

THECALCUTTATRAMWAYSCOMPANY(1978)LIMITED

RfPNo.10dated11thFEBRUARY2015

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TABLEOFCONTENTS

GLOSSARY.........................................................................................................................................4 

DISCLAIMER.....................................................................................................................................6 

1.  INTRODUCTION..................................................................................................................9 

1.1  Background ............................................................................................................................... 9 

1.2  Project details ......................................................................................................................... 11 

1.3  Bidding process ....................................................................................................................... 14 

1.4  Qualification Bid ...................................................................................................................... 15 

1.5  Financial Bid ............................................................................................................................ 17 

1.6  Cost of bidding ........................................................................................................................ 18 

1.7  Site visit and verification of information ................................................................................. 18 

1.8  Right to accept and to reject any or all bids ............................................................................ 20 

1.9  Amendment of RfP .................................................................................................................. 22 

1.10  Language ................................................................................................................................. 23 

1.11  Format and signing of bid ........................................................................................................ 23 

1.12  Bid due date ............................................................................................................................ 24 

1.13  Late bids .................................................................................................................................. 24 

1.14  Contents of the bid ................................................................................................................. 24 

1.15  Rejection of bids ..................................................................................................................... 25 

1.16  Validity of bids ........................................................................................................................ 25 

1.17  Correspondence with the bidder ............................................................................................. 26 

1.18  Bid Security ............................................................................................................................. 26 

2.  EVALUATIONOFBIDS....................................................................................................29 

2.1  Opening and evaluation of bids ............................................................................................... 29 

2.2  Tests of responsiveness ........................................................................................................... 29 

2.3  Selection of bidder .................................................................................................................. 30 

2.4  Payment details ...................................................................................................................... 32 

2.5  Post payment .......................................................................................................................... 33 

2.6  Commencement of lease ........................................................................................................ 34 

2.7  Lease Deed .............................................................................................................................. 34 

2.8  Contacts during bid evaluation ................................................................................................ 35 

3.  FRAUDANDCORRUPTPRACTICES............................................................................36 

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4.  SITEVISITANDPRE‐BIDCONFERENCE....................................................................39 

5.  MISCELLANEOUS..............................................................................................................40 

6.  OTHERTERMS&CONDITIONS....................................................................................42 

APPENDICESAPPENDIXI:DATASHEETOFTHEPROJECT...............................................46 

DesignatedOfficer: ............................................................................................................................ 47 

EligibilityCriteria .............................................................................................................................. 47 

APPENDIXII:PROJECTBRIEF...................................................................................................49 

APPENDIXIII:MAPOFPROJECTSITE...................................................................................50 

APPENDIXIV:QUALIFICATIONBID........................................................................................51 

ANNEXUREA:COVERINGLETTER...........................................................................................51 

ANNEXUREB:GENERALINFORMATIONOFBIDDER.........................................................54 

ANNEXUREC:POWEROFATTORNEYFORSINGLEBIDDER............................................56 

ANNEXURED:POWEROFATTORNEYFORLEADMEMBEROFCONSORTIUM..........58 

ANNEXUREE:BANKGUARANTEEFORBIDSECURITY......................................................61 

ANNEXUREF:JOINTBIDDINGAGREEMENT.........................................................................65 

ANNEXUREG:FINANCIALCAPACITYOFBIDDER...............................................................71 

ANNEXUREH:QUALIFICATIONBIDCHECKLIST.................................................................72 

ANNEXUREI:STATEMENTOFLEGALCAPACITY................................................................73 

APPENDIXV:FORMATOFFINANCIALBID..........................................................................74 

APPENDIXVI:PROFORMALEASEDEED...............................................................................75 

APPENDIXVII:BANKGUARANTEEFORPERFORMANCEGUARANTEE........................91 

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GLOSSARY

ApplicableLaws AsstatedinClause5.1

Associate AsdefinedinClause6.8Explanation

BankGuarantee AsdefinedinClause1.18.1

ConflictofInterest AsdefinedinClause6.8

CTC AsdefinedinClause1.1.4

damages AsdefinedinClause6.8

Department AsdefinedinDisclaimer

DesignatedOfficer AsspecifiedinAppendixI:DataSheetoftheProject

FAR FloorAreaRatio

FinancialBid AsdefinedinClause1.5.1

FinancialCapacity AsdefinedinClause1.4.4

GoWB GovernmentofWestBengal

JointBiddingAgreement AsdefinedinClause1.4.3(b)

LeaseDeed AsdefinedinClause1.2.6

LeasePremium AsdefinedinClause1.2.8

Lessee AsdefinedinClause1.2.3

LLP LimitedLiabilityPartnership

LOI AsdefinedinClause2.3.5

NetWorth AsdefinedinClause1.4.5

Payee CTC‐DepotLandCommercialUtilisationA/c

Project AsdefinedinClause1.1.4

PSU PublicSectorUndertaking

QualificationBid AsdefinedinClause1.4.1

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RfP AsdefinedinDisclaimer

ReservePrice AsdefinedinClause1.2.12

Rs./INR IndianRupees

saidlandparcel AsdefinedinClause1.2.1

ScheduledBank AsdefinedinClause1.2.10

SelectedBidder AsdefinedinClause1.2.2

SubjectPerson AsdefinedinClause6.8

STU AsdefinedinDisclaimer

TieBidders AsdefinedinClause2.3.4

Thewords and expressions beginningwith capital letters and defined in this document shall,

unlessrepugnanttothecontext,havethemeaningascribedtheretoherein.Capitalizedtermsnot

definedintheRfPshallhavethemeaningasdefinedintheLeaseDeed.

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DISCLAIMER

The informationcontained in thisRequest forProposaldocument (the “RfP”)or subsequently

providedtothebidder(s),whetherverballyorindocumentaryoranyotherformbyoronbehalf

ofTransportDepartment,GovernmentofWestBengal(forshortthe“Department”),anyState

Transport Undertakings (STUs) or any of their employees or advisors, is provided to the

bidder(s)on thetermsandconditionssetout in thisRfPandsuchother termsandconditions

subjecttowhichsuchinformationisprovided.

This RfP is not an agreement and is neither an offer nor invitation by theDepartment to the

prospectivebiddersoranyotherperson.ThepurposeofthisRfPistoprovideinterestedparties

withinformationthatmaybeusefultotheminmakingtheirbidspursuanttothisRfP.ThisRfP

includes statements, which reflect various assumptions and assessments arrived at by the

Department. Such assumptions, assessments and statements do not purport to contain all the

informationthateachbiddermayrequire.ThisRfPmaynotbeappropriateforallpersons,andit

is not possible for the Department, its employees or advisors to consider the investment

objectives, financialsituationandparticularneedsofeachpartywhoreadsorusesthebidding

documents. The assumptions, assessments, statements and information contained in this RfP

maynotbecomplete,accurate,adequateorcorrect.Eachbiddershould, therefore, conduct its

owninvestigationsandanalysisandshouldchecktheaccuracy,adequacy,correctness,reliability

andcompletenessoftheassumptions,assessments,statementsandinformationcontainedinthis

RfPandobtainindependentadvicefromtheappropriatesources.

InformationprovidedinthisRfPtothebidder(s)isonawiderangeofmatters,someofwhich

may depend upon interpretation of law. The information given is not intended to be an

exhaustive account of statutory requirements and should not be regarded as a complete or

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authoritative statement of law. The Department accepts no responsibility for the accuracy or

otherwiseforanyinterpretationoropiniononlawexpressedherein.

TheDepartment,itsemployeesandadvisorsmakenorepresentationorwarrantyandshallhave

no liability to anyperson, including anybidderunder any law, statute, rulesor regulationsor

tort,principlesof restitutionorunjustenrichmentorotherwise for any loss,damages, costor

expensewhichmayarise fromorbe incurredor sufferedonaccountof anythingcontained in

thisRfPorotherwise,includingtheaccuracy,adequacy,correctness,completenessorreliability

of this RfP and any assessment, assumption, statement or information contained therein or

deemedtoformpartofthisRfPorarisinginanywayforparticipationinthisbidstage.

The Department also accepts no liability of any nature whether resulting from negligence or

otherwisehowsoevercausedarisingfromrelianceofanybidderuponthestatementscontained

inthisRfP.

TheDepartmentmayinitsabsolutediscretion,butwithoutbeingunderanyobligationtodoso,

update,amendorsupplementtheinformation,assessmentorassumptionscontainedinthisRfP.

TheissueofthisRfPdoesnotimplyinanywaythattheDepartment/STUisboundtograntlease

totheSelectedBidder(asdefinedinclause1.2.2)andtheDepartmentreservestherighttoreject

alloranyofthebiddersorbidswithoutassigninganyreasonwhatsoever.

Thebiddershallbearallitscostsassociatedwithorrelatingtothepreparationandsubmission

of its bid including but not limited to preparation, copying, postage, delivery fees, expenses

associatedwithanydemonstrationsorpresentationswhichmayberequiredbytheDepartment

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oranyothercostsincurredinconnectionwithorrelatingtoitsbid.Allsuchcostsandexpenses

willremainwiththebidderandtheDepartmentshallnotbeliableinanymannerwhatsoeverfor

the same or for any other costs or other expenses incurred by a bidder in preparation or

submissionofthebid,regardlessoftheconductoroutcomeofthebiddingprocess.

Inparticular,theDepartmentshallnotberesponsible/liableforanylatentorevidentdefector

character of the site or its title or any other related aspect including but not limited to the

following:‐

(a) Soiltesting/investigations;

(b) Availabilityofgroundwater;

(c) Availabilityand/orprovisionsforutilitiessuchaselectricity,watersupply,etc.;

(d) Sitedrainage;

(e) Siteapproach;

(f) All statutory permissions from various authorities including approvals from town

planningorotherauthoritiesaspertheCentralAct/StateAct/MunicipalAct/Panchayat

Acts/Rules/guidelines/norms;

(g) Allapplicablerent,rates,duties,cessandtaxes,ifany;

(h) Allapplicablestatutorylawsandprovisions;

(i) TechnicalandfinancialfeasibilityoftheProject(thetermProjectbeingdefinedinclause

1.1.4)

Anycharacterorrequirementof thesite,whichmaybedeemedtobenecessaryby thebidder

shouldbeindependentlyestablishedandverifiedbythebidder.

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1. INTRODUCTION

1.1 Background

1.1.1 The Government of West Bengal (the “GoWB”) owns and controls several State

TransportUndertakings(STUs)whichprovidepublictransportservices.TheTransport

DepartmentistheadministrativedepartmentandthenodalagencyfortheseSTUs.These

STUs possess assets in the form of lands at the depots / terminuses fromwhere they

managetheirbusand/ortramoperations.

1.1.2 Thedepotsare,typically,usedforthepurposesofparkingbusesand/ortramsand/or

undertaking repairs, maintenance, washing and testing of vehicles, storing inventory,

refuelingbuses,layingandrepairingoftramtracks,and/orforprovidingaloopfortram

movements.Someofthedepotsalsocontainofficesandstaffquarters.

1.1.3 OnesuchSTU,TheCalcuttaTramwaysCompany(1978)Ltd.hasapprovedofaproposal

foroptimalandcommercialutilizationofitsdepotsbyunlockingsurpluslandresources

ofitsdepotsandhasrequestedanddulyauthorisedtheGoWBtoconducttheentirebid

process.TheGoWBthroughitsTransportDepartmenthastakenupthebidprocess.

1.1.4 TheBelgachiaDepotofTheCalcuttaTramwaysCompany(1978)Ltd.(forshort“CTC”)at

34,KhudiramBoseSaraniisonesuchdepotinwhichanidentifiedlandparcelhasbeen

separatedfromtherestofthedepotandisbeingofferedforlease(the“Project”).

1.1.5 Theobjectiveof thisexercisewouldbe tounlockvaluableexcess landresourcesof the

saiddepot.Throughacompetitivebiddingprocessofselectionofbiddertowhomlease

would be granted, theDepartment also expects to generate substantial revenuewhich

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canbeusedbyCTCforseveralpurposes,including,interalia,re‐paymentofduesofCTC

to theGoWB, further improvementofCTCoperations, otherdevelopmentalworksand

sundryotherpurposes.

1.1.6 Bidshadpreviouslybeeninvitedforleaseofthesaididentifiedanddemarcatedportion

ofthelandoftheBelgachiaDepotbyRfPNo.08dated28thFebruary,2014.Thetender

process has since been cancelled and fresh offers are being invited through this RfP.

However,thereisnochangeinthecriteriaforQualificationBidfromtheRfPdocuments

publishedon28thFebruary2014.Hence,interestedbidderswhohavealreadysubmitted

bidsforleaseofthesaididentifiedanddemarcatedportionofthelandoftheBelgachia

Depot in theabovementionedearlier tenderingprocess,neednot submitQualification

BidagainforthisDepot.However,suchbidderswillhavetoprovidetheauditedannual

report/(s) (in case of a consortium, audited annual report for each member of the

consortiumtobeprovided)forthefinancialyear2013‐2014.Auditedannualreport/(s)

(incaseofaconsortium,auditedannualreportforeachmemberoftheconsortiumtobe

provided) for financial year 2013‐2014 shall be submitted in 3 (three) copies (one

originalandtwophotocopies).Inaddition,suchbiddersarerequiredtosubmitFinancial

Bidafresh, asper the requirementsmentioned in the instantRfP in a sealedenvelope.

SuchbiddermayeithersubmitBidSecurityBankGuaranteeafreshorcauseextensionof

thevalidityperiodof thepreviouslysubmittedBidSecurityBankGuaranteeasper the

requirements mentioned in the instant RfP. Such bidders will also have to apply in

writing to theManagingDirector,CTCrequesting forconsiderationofQualificationBid

submittedearlier for leaseof thesaid identifiedanddemarcatedportionof the landof

the Belgachia depot and return of earlier Bid Security Bank Guarantee (unless such

bidderwishestoextenditsvalidityperiod)andsealedenvelopecontainingFinancialBid.

IfsuchbidderchoosestocauseextensionoftheBidSecurityBankGuaranteeinsteadof

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submitting a freshBid SecurityBankGuarantee, documents evidencing such extension

willhavetobesubmittedinaseparateenvelope.Eachofthetwoenvelopescontaining

FreshBidSecurityBankGuarantee/ExtendedBidSecurityBankGuarantee(asthecase

maybe)andFreshFinancialBidwillhavetobesealedbeforesubmissionbysuchbidder,

andputinsideathirdsealedenvelope.

1.2 Projectdetails

1.2.1 TheGoWB through its TransportDepartment hereby invites bidders to give offers for

leaseof the said identifiedanddemarcatedportionof the landof theBelgachiaDepot,

particularswhereofwouldappearfromAppendixI:DataSheetoftheProjecthereofand

whichlandishereinafterreferredtoasthe“saidlandparcel”.Thesaidlandparcelshall

beseparatedfromtheentiredepotandpossessionofthesaidlandparcelshallbemade

overtotheSelectedBidder(asdefinedinclause1.2.2)intermsofthisRfPDocument.A

mapofthesaidlandparcelisenclosedasAppendixIIIhereof.

1.2.2 The bidder who is qualified as per the eligibility criteria, whose bid is found to be

otherwisesatisfactory,acceptableandsufficientbytheDepartmentandwhosubmitsthe

highestFinancialBid(asdefinedinclause1.5.1)forleaseofthesaidlandparcel,would

bedeclaredtheSelectedBidder(the“SelectedBidder”).

1.2.3 The Department has decided to go in for a single‐stage two envelope competitive bid

process for selection of such Lessee (the “Lessee”) of the said land parcel of the

BelgachiaDepot.

1.2.4 UrbanDevelopmentDepartment,Govt.ofWestBengalhasobservedthatexemptionfor

the said land parcel under the Urban Land (Ceiling and Regulation) Act, 1976will be

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grantedtotheSelectedBidderbytheUrbanDevelopmentDepartment,GoWBonacase

tocasebasisonpriority.

1.2.5 ThesaidlandparcelshallbeavailableforusebytheSelectedBidderinwhosefavoura

leasewouldbegrantedforanylegalpurposesprovidedhoweverthatthesaidlandparcel

mustbeputtouseandnoticeofcompletionobtainedfromacertifiedLicensedBuilding

Surveyor/ Licensed Building Architect as per the Kolkata Municipal Corporation Act,

1980andtherulesmadethereunderinrespectoftheproposedconstructiononthesaid

landparcelwithinaperiodof60monthsfromthedateofhandingoverofpossessionof

thesaidlandparceltotheSelectedBidder,hereinaftermentioned.

1.2.6 Termofleaseshallbeforaperiodof99(ninetynine)years,renewableforanotherterm

of99years,onsuchtermsandconditionsasspecifiedintheproformaLeaseDeed(the

“LeaseDeed”)whichisenclosedasAppendixVIhereof.

1.2.7 TheothertermsandconditionsoftheleaseareascontainedintheproformaLeaseDeed

whichisenclosedasAppendixVIhereof.

1.2.8 TheLeasePremium(the“LeasePremium”)shallbe95%oftheFinancialBid(asdefined

inclause1.5.1)quotedbythehighestbidderwhoisdeclaredastheSelectedBidderby

theDepartment.

1.2.9 Ground lease rent of 0.3% of the Financial Bid shall be payable per annum for the

durationoftheleaseperiod.

1.2.10 Prospective bidders will have to pay the bid document cost (amount as specified in

Appendix I: Data Sheet of the Project hereof) by way of Demand Draft (payable in

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Kolkata) in favour of the Payee, as specified in Appendix I: Data Sheet of the Project

hereof. Prospective bidders should carry a covering letter (on the letterhead of the

bidder)addressedtotheDesignatedOfficer(asspecifiedinAppendixI:DataSheetofthe

Projecthereof),mentioningthedepot(s)forwhichtheyintendtopaythebiddocument

costalongwiththeDemandDraftdetailsandthebidder’sparticularsforcommunication

(includingemailaddress). TheDemandDraftshouldbe issuedbyaScheduledBank in

India;fortheavoidanceofdoubt,“ScheduledBank”shallmeanaBankasdefinedunder

section2(e)oftheReserveBankofIndiaAct,1934.Thebiddocumentcosthastobepaid

inadvanceattheofficeoftheDesignatedOfficer(asspecifiedinAppendixI:DataSheet

of the Project hereof), as per the schedule specified in Appendix I: Data Sheet of the

Project hereof and a receipt obtained against such payment. This receipt has to be

producedforattendingthesite‐visit,obtainingcopiesofthetitledocumentsandthepre‐

bid conferenceandalso submittedalongwith theQualificationBid tobe submittedby

bidders.Bidderswhohavealreadypaidthebiddocumentcostduringtheearlierbidding

processforaparticulardepotneednotpaythebiddocumentcostagainforsuchdepots.

1.2.11CTChasthroughitslegalconsultantsexamineditstitleonsuchidentifiedlandparceland

afterexaminationofthetitletothesaidlandparcel,CTCnowrepresentsthatithastitle

tograntleaseofsuchidentifiedlandparcelintermshereof.Abiddermayconductadue

diligence exercise and would be deemed to have familiarised itself with the status of

infrastructuralfacilitiesandotherconditionsappearingatthesitebeforesubmittingits

bid.Copiesoftitledocumentsoftheidentifiedlandparcelswouldbemadeavailableto

the bidders, who have paid the bid document cost at a pre‐notified date and on

productionofreceiptofsuchpayment.Thesaidlandparcelwouldthusbegivenonlease

on as‐is‐where‐is basis and the biddermust satisfy itself in respect of the title of CTC

prior to submission its bid. No claim on this account would be entertained by the

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DepartmentorCTCatanystage.CTCshallremovetheoccupants(ifany)insidethesaid

land parcel before handing over physical possession to the Selected Bidder. However,

CTCshallnotberesponsibleforremovalofanyoccupantsoutsidetheboundariesofthe

saidlandparcel.

1.2.12 Prior to opening of the Financial Bids, a Reserve Price (the “Reserve Price”) will be

declaredby theDepartment. In theevent that all FinancialBidswhich areopened are

found to be below the Reserve Price, the Department may invite fresh bids for the

Project. The Reserve Price will not be fixed by the Department or GoWB before the

bidderssubmittheirFinancialBids.SincetheReservePricewillbefixedbeforeFinancial

Bidsareopened,theDepartmentorGoWB,whilefixingtheReservePriceshallnothave

knowledge of the Financial Bids received, thus ensuring that the fixing of theReserve

Priceisnotinfluencedbysuchknowledge.Thetransactionadvisorswillnotfinalizethe

Reserve Price, to prevent any conflict of interest. All bidders are provided comfort

accordingly.

1.2.13 TheDepartmentwouldorganizeasitevisit,thedetailsofwhichwouldbecommunicated

indue course to thebidderswhohavepaid thebiddocument cost andhaveprovided

details for communication. A pre‐bid conference/meetingwould also be held, and the

date,timeandvenueforthesamewouldbecommunicatedtosuchbidders.

1.3 Biddingprocess

Bidding process, as aforesaid shall be a single‐stage two envelope process. The first

envelope should contain the documents for satisfaction of eligibility criteria i.e. the

QualificationBid (asdefined in clause1.4.1)while thesecondenvelopeshouldcontain

theFinancialBid(asdefinedinclause1.5.1)beingofferedbythebidders.Eachofthetwo

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envelopes should be sealed before submission by the bidder, and put inside a third

sealedenvelope.

1.4 QualificationBid

1.4.1 The Qualification Bid (the “Qualification Bid”) shall be submitted in the formats

specifiedinAppendixIVhereof.Theeligibilitycriteriaareasmentionedbelow.

1.4.2 AnycompanyregisteredinIndia,registeredIndianpartnershipfirm,consortiumofsuch

registered partnership firms and/or companies may participate in the bid except

GovernmentofWestBengalUndertakings/Enterprises/PSU’s/autonomousbodieswho

areineligiblefromparticipatinginthebid..

1.4.3 In the event the bidder is a consortium, it has to comply with the following

requirements:‐

(a) Thenumberofmembersoftheconsortiumshouldnotbemorethan3.

(b) The members of the consortium shall enclose a Joint Bidding Agreement (the

“JointBiddingAgreement”) in the formatgiven inAnnexureFofAppendix IV

hereofwhichshallinteraliasetforththerespectivesharesofthemembersofthe

consortiumtocontributetothefinancialobligationsoftheconsortiumandshall

nominateoneofitsmembers(actingthroughanamedofficer)torepresentsuch

consortiumbeforetheDepartmentthroughaPowerofAttorneysignedbyallthe

membersoftheconsortiumaspertheformatgiveninAnnexureDofAppendixIV

hereof.

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(c) In the event the consortium is the Selected Bidder, the consortium must

incorporate itself as a Company registered under the Companies Act, 1956

(including any subsequent enactment thereof) or limited liability partnership

undertheLimitedLiabilityPartnershipAct,2008priortograntofleaseinfavour

ofsuchincorporatedcompany/LLP.Inaddition,themembersoftheconsortium

will have to enter into prescribed form of Deed of Adherence agreeing to be

bound by and responsible to the Department for fulfillment of the terms and

conditionsofsuchleaseonbehalfofsuchcompany/LLP.

(d) No change in the composition of the consortium is allowed subsequent to the

submission of the bid or during the bidding process or till payment of Lease

PremiumfortheSelectedBidder(incasetheSelectedBidderisaconsortium).

1.4.4 FinancialCapacity:AbiddermustbefinanciallysoundandtheminimumNetWorth(as

definedinclause1.4.5)ofthebidderasonthelastdateofthefinancialyear2013–2014

shall not be less than the Financial Capacity criteria (the “Financial Capacity”) as

specifiedinAppendixI:DataSheetoftheProjecthereof.

1.4.5 ForthepurposeofthisRfP,“NetWorth”shallmeanasfollows:‐

(i) Incase thebidder isacompany, the sumof subscribedandpaidupequityand

reserves from which shall be deducted the sum of revaluation reserves,

miscellaneousexpenditurenotwrittenoff,reservesnotavailablefordistribution

toequityshareholdersandanyredeemableorconvertiblepreferenceshares;or

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(ii) Incasethebidderisapartnershipfirm,thesumofthepartners’capitalaccount

andundistributedprofits.

1.4.6 In case of a consortium, the Net Worth criteria will be applied on the combined Net

WorthofallthemembersoftheconsortiumprovidedthatNetWorthoftheleadmember

constitutesatleast51%ofsuchcombinedNetWorth.

1.4.7 TheQualificationBidhastobeaccompaniedbyoriginalcertificateofNetWorthasper

formatgiveninAnnexureGofAppendixIVhereofandsignedbythestatutoryauditorof

thebidder(andincaseofaconsortium,ofallthemembersoftheconsortium)certifying

theNetWorthofthebidderinclearandunambiguoustermsinthesaidformatspecified

inAnnexureGofAppendixIV.

1.4.8 TheDepartment’sdeterminationofsuchNetWorththroughitstransactionadvisorsshall

notwithstandingwhatiscertifiedasaforesaid,befinallyconclusiveandbinding.Incase

ofdoubt,thematterwillbereferredtotheFinanceDepartmentofGoWB.

1.4.9TheQualificationBidwillalsobeaccompaniedbycopiesofauditedannualreportofthe

bidder (of eachmember in case thebidder isa consortium) for last3 (three) financial

years,namely2011–2012,2012–2013and2013‐2014.

1.4.10 Qualification Bid shall be submitted in 3 (three) copies (one original and two

photocopies) in an envelope superscribed “Qualification Bid” containing the aforesaid

documents.OnecopyshallbemarkedasOriginalandtheothertwoasCopy.Incaseof

anydiscrepanciesbetweentheOriginalandtheCopy,theOriginalshallprevail.

1.5 FinancialBid

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1.5.1 TheFinancialBid(the“FinancialBid”)shallbesubmittedin1(one)copyintheformat

specified in Appendix V on the bidder’s letterhead in a sealed envelope. 95% of the

amountoftheFinancialBidshallbetheonetimeLeasePremiumpayabletoCTCinterms

of this document. The envelope containing the Financial Bid shall be superscribed as

givenbelow

“FinancialBid‐CONFIDENTIAL

NOTTOBEOPENEDBEFORE<bidduedateasper the schedule specified inAppendix I:

DataSheetoftheProjecthereof>”(FinancialBidsofallbiddersshallbeopenedinfrontof

allthepresentandqualifiedbidders)

This sealed envelope shall be enclosed alongwith the sealed envelope containing the

Qualification Bid (this envelope shall be superscribed “Qualification Bid”) in a larger

outersealedenvelope.ThisouterenvelopecontainingboththeQualificationBidandthe

FinancialBidshallbesuperscribedwiththenameoftheProjectasspecifiedinAppendix

I:DataSheetoftheProjecthereofandalsothenameandcontactdetailsofthebidder/

leadmemberoftheconsortium.

1.6 Costofbidding

1.6.1 Thebidders shallbe responsible for allof the costsassociatedwith thepreparationof

their bids and their participation in the bidding process. The Department will not be

responsibleorinanywayliableforsuchcosts,regardlessoftheconductoroutcomeof

thebiddingprocess.

1.7 Sitevisitandverificationofinformation

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1.7.1 Biddersshouldsubmittheirrespectivebidsaftervisitingthesite(s)andascertainingfor

themselves thesite(s)conditions, location, surroundings, climate,availabilityofpower,

water and other utilities for construction, access to site, emergency medical needs,

applicable laws, applicable permits and regulations, and any other matter considered

relevantbythem.Thebidderswillhavetosatisfythemselvesofthebusinessprospectsin

the subject area. No compensation, claim or damages will be entertained by the

DepartmentorCTCinthisregard.

1.7.2 Itshallbedeemedthatbysubmittingabid,thebidderhas:‐

(a) madeacompleteandcarefulexaminationofthebiddingdocuments;

(b) receivedallrelevantinformationrequestedfromtheDepartment;

(c) acknowledged and accepted the risk of inadequacy, error or mistake in the

informationprovided in thebiddingdocumentsor furnishedbyoronbehalfof

theDepartmentrelatingtoanyofthemattersreferredtoinclause1.7.1above;

(d) satisfied itself about all matters, things and information including matters

referredtoinclause1.7.1hereinabovenecessaryandrequiredforsubmittingan

informedbid,executionoftheProjectinaccordancewiththebiddingdocuments

andperformanceofallofitsobligationsthereunder;

(e) acknowledgedandagreedthatinadequacy,lackofcompletenessorincorrectness

of information provided in the bidding documents or ignorance of any of the

mattersreferredtoinclause1.7.1hereinaboveshallnotbeabasisforanyclaim

forcompensation,damages,extensionoftimeforperformanceofitsobligations,

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lossofprofitsetc.fromtheDepartment,oragroundforterminationoftheLease

Deed;and

(f) agreedtobeboundbythetermsoftheRfPdocument,theundertakingsprovided

byitunderandintermshereof.

1.7.3 TheDepartmentshallnotbeliableforanyomission,mistakeorerroronthepartofthe

bidderinrespectofanyoftheaboveoronaccountofanymatterorthingarisingoutof

or concerning or relating to the bidding documents including the RfP or the bidding

process,includinganyerrorormistakethereinorinanyinformationordatagivenbythe

Department.

1.8 Righttoacceptandtorejectanyorallbids

1.8.1 TheDepartmentreservestheright toverifyallstatements, informationanddocuments

submittedbythebidderinresponsetothisRfPorthebiddingdocumentsandthebidder

shall,whensorequiredbytheDepartment,makeavailableallsuchinformation,evidence

anddocumentsasmaybenecessaryforsuchverification.Anysuchverificationorlackof

such verification, by the Department shall not relieve the bidder of its obligations or

liabilitieshereundernorwillitaffectanyrightsoftheDepartmentthereunder.

1.8.2 The Department reserves the right to reject any bid and appropriate the bid

securityif:‐

(a) atanytime,amaterialmisrepresentationismadeoruncovered,or

(b) the bidder does not provide, within the time specified by the Department,

supplementalinformationsoughtbytheDepartmentforevaluationofthebid.

21

 

Such misrepresentation/ improper response shall lead to the disqualification of the

bidder.Ifthebidderisaconsortium,thentheconsortiumshallbedisqualified/rejected.

Ifsuchdisqualification/rejectionoccursafterthebidshavebeenopenedandthehighest

biddergetsdisqualified/rejected,thentheDepartmentreservestherightto:‐

(i) proceedwith the remaining qualifiedbidders in accordancewith clauses 2.3.4

and2.3.5;or

(ii) take any such measure as may be deemed fit in the sole discretion of the

Department,includingannulmentofthebiddingprocess.

1.8.3 IncaseitisfoundduringtheevaluationoratanytimebeforesigningoftheLeaseDeed

or after its execution and during subsistence thereof, that 1 (one) or more of the

eligibilitycriteriahavenotbeenmetbytheSelectedBidderortheSelectedBidderhas

made material misrepresentation or has given any materially incorrect or false

information, thebidder shallbedisqualified forthwith ifnotyetgranteda leaseand if

thebidderhasalreadybeenissuedaLOI(asdefinedinclause2.3.5)orhasenteredinto

the Lease Deed, as the casemay be, the same shall, notwithstanding anything to the

contrary contained therein or in this RfP, be liable to be terminated/forfeited, by a

communication in writing by the Department or CTC to the bidder whereupon the

Department/CTCshallbeentitledtoreenterintoandupontheleasedproperty,without

theDepartment/CTCbeingliableinanymannerwhatsoevertothebidderorlessee,as

the case may be. In such an event, the Department/ CTC shall also forfeit and

appropriatethebidsecurity/performanceguaranteeasdamages,whichsumisagreed

tobeagenuinepre‐estimateofdamages(asdefinedinclause6.8),withoutprejudiceto

any other right or remedy that may be available to the Department/ CTC under the

22

 

biddingdocumentsand/ortheLeaseDeedorotherwise.

1.9 AmendmentofRfP

1.9.1 Atanytimepriortothedeadlineforsubmissionofbids,theDepartment, if itdeemsfit

and proper, may, for any reason, whether at its own initiative or in response to

clarifications requested by a bidder, modify the RfP by the issuance of

addenda/corrigenda.

1.9.2 The Department shall not be obliged to respond to request for clarifications received

from individual bidders. It shall however organize a pre‐bid conference for giving

answers/clarifications toquestion/queries consideredrelevantandwhichare received

bytheDepartmentuptothedateofsuchpre‐bidconference.Suchwrittenquestionsmay

be sent to theDesignatedOfficer (as specified inAppendix I:DataSheetof theProject

hereof)bypost/email/faxwiththesubjectline“QueriesforLongtermleaseofsurplus

landatBelgachiaDepotofCTC”. In addition to suchwrittenquestions receivedby the

Department,theDepartmentreservesitsrighttoanswerotherquestionsraisedatsuch

pre‐bidconferenceandanswersuchofthemasareconsideredrelevant.

1.9.3 Anyaddendum/corrigendumissuedshallbeuploadedonthewebsiteoftheGovernment

of West Bengal (www.banglarmukh.gov.in/portal/banglarMukh/Documents/Tenders)

and the website of the Finance Department of the Government of West Bengal

(http://www.wbfin.nic.in/).

1.9.4 Inordertoaffordthebiddersareasonabletimefortakinganaddendum/corrigendum

intoaccount,orforanyotherreason,theDepartmentmay,atitsowndiscretion,extend

thebidduedate.

23

 

1.10 Language

Thebidandallrelatedcorrespondenceanddocumentsinrelationtothebiddingprocess

shallbe inEnglish language.Supportingdocumentsandprinted literaturefurnishedby

the bidder with the bid may be in any other language provided that they are

accompaniedby translationsofall thepertinentpassages in theEnglish language,duly

authenticatedandcertifiedbytheissuingauthorityorbytheTranslationDepartmentsof

theHighCourts/ SupremeCourt of India/ any other governmentdepartment/ agency.

Supportingmaterials,whicharenottranslatedintoEnglish,maynotbeconsidered.For

thepurposeofinterpretationandevaluationofthebid,theEnglishlanguagetranslation

shallprevail.

1.11 Formatandsigningofbid

1.11.1 ThebiddershallprovidealltheinformationsoughtunderthisRfP.TheDepartmentwill

evaluate only those bids that are received in the required formats and complete in all

respects.Incompleteand/orconditionalbidshallbeliabletoberejected.

1.11.2 The bid shall be typed or written in indelible blue ink and signed by the authorised

signatoryofthebidderwhoshallalsoinitialeachpage,inblueink.Incaseofprintedand

published documents, only the cover shall be initialed. All the alterations, omissions,

additionsoranyotheramendmentsmadetothebidshallbe initialedbytheperson(s)

signingthebid.

1.11.3 Thefollowingconditionsshallbeadheredtowhilesubmittingthebid:‐

24

 

(a) the bidder should attach clearlymarked and referenced continuation sheets in

the event that the space provided in the prescribed formats is insufficient.

Alternatively, the bidders may format the prescribed formats making due

provisionforincorporationoftherequestedinformation;and

(b) information supplied by the bidder (or constituentmembers if the bidder is a

consortium)mustapplytothebidder,memberorassociatenamedinthebidand

not,unlessspecificallyrequested,tootherassociatedcompaniesorfirms;

1.12 Bidduedate

1.12.1 BidsshouldbesubmittedattheofficeofDesignatedOfficer(asspecifiedinAppendixI:

DataSheetoftheProjecthereof)withinthebidduedateasspecifiedinAppendixI:Data

Sheet of the Project hereof. A receipt of bid submission should be obtained from his

office.

1.12.2 The Department may, in its sole discretion, extend the bid due date by issuing an

appropriatenoticeinthisregardatanytimepriortotheQualificationBidopeningdate

andevenafterthepreviousbidduedatebeingsoextended.

1.13 Latebids

BidsreceivedbytheDepartmentafterthespecifiedtimeonthebidduedateshallnotbe

eligibleforconsiderationandshallbesummarilyrejected.

1.14 Contentsofthebid

1.14.1 TheQualificationBidshallbefurnishedintheformatsprovidedinAppendixIVhereof.

25

 

1.14.2 TheFinancialBidforeachProjectshallbefurnishedintheformatprovidedinAppendix

VhereofandshallconsistofthequotationoftheFinancialBidofferedbythebidder.The

biddershallspecifytheFinancialBid(bothinfiguresandwords)whichshallbepayable

inaccordancewiththisRfPandtheprovisionsoftheLeaseDeed.

1.14.3 TheProjectwillbeawardedtothehighestbidder,providedthatthebidderisotherwise

qualified as per the eligibility criteria and whose bid is found to be otherwise

satisfactory,acceptableandsufficientbytheDepartment.

1.14.4 The opening of bids and the bidding process may be conducted by the Department

substantially in accordancewith this RfP. TheDepartmentmay involve its transaction

advisorsandtheirconsultantsforassistanceinconductingthebidprocess.

1.15 Rejectionofbids

1.15.1 Notwithstanding anything contained in this RfP, the Department reserves the right to

rejectanybidandtoannulthebiddingprocessandtorejectallbidsatanytimewithout

anyliabilityoranyobligationforsuchacceptance,rejectionorannulment,andwithout

assigninganyreasonwhatsoever.IntheeventthattheDepartmentrejectsorannulsall

the bids, it may, in its discretion, invite all eligible bidders to submit fresh bids

hereunder.

1.15.2 TheDepartmentreservestherightnottoproceedwiththebiddingprocessatanytime,

withoutnoticeorliability,andtorejectanybidwithoutassigninganyreasons.

1.16 Validityofbids

Thebidsshallbevalidforaperiodofnotlessthan180(onehundredandeighty)days

26

 

from thebidduedate.Thevalidity of bidsmaybe extendedbymutual consent of the

respectivebiddersandtheDepartment.

1.17 Correspondencewiththebidder

Save and except as provided in this RfP, the Department shall not entertain any

correspondencewithanybidderinrelationtoacceptanceorrejectionofanybid.

1.18 BidSecurity

1.18.1 Thebiddershall furnishaspartof itsbidabankguarantee(the“BankGuarantee”) in

favourofthePayee(asspecifiedinAppendixI:DataSheetoftheProject)asbidsecurity;

this should be issued by a Scheduled Bank in India and be in the format provided in

Annexure E of Appendix IV and having a validity period of not less than 180 (one

hundredandeighty)daysfromthebidduedate,asmaybeextendedbythebidderfrom

timetotime.

1.18.2 AnybidnotaccompaniedbythebidsecurityshallberejectedbytheDepartmentasnon‐

responsive.

1.18.3 Forbidderswhodonotmeettheeligibilitycriteriaasperclauses1.4.2,1.4.3or1.4.4,the

bidsecuritywillbereturnedbytheDepartment,withoutanyinterest,within15daysof

issueofLOI(asdefinedinclause2.3.5)orwhenthebiddingprocessiscancelledbythe

Department,asthecasemaybe.Thebidsecurityoftheotherwiseunsuccessfulbidders

willbereturnedbytheDepartment,withoutanyinterest,within180(onehundredand

eighty)daysofissueofLOI(asdefinedinclause2.3.5)totheSelectedBidderorwhenthe

biddingprocessiscancelledbytheDepartment,asthecasemaybe.

27

 

1.18.4 TheSelectedBidder’sbidsecuritywillbereturned,withoutanyinterest,within7

days of full payment of the Lease Premium and upon the bidder furnishing a

performanceguaranteeofequivalentamount,whicheverislater,inaccordancewiththe

provisionsthereofandprovidedthatthebidderisotherwisenotinbreachoftheterms

hereof.However,incasetheDepartment/CTCdecidestoannultheprocessordecidesto

invitefreshbidsfortheProject,theSelectedBidder’sbidsecurityandpaymentsofLease

Premium made by the Selected Bidder/ Lessee up to that period of time would be

returnedtotheSelectedBidder/Lesseewithoutanyinterestwithin30(thirty)daysof

suchadecisionbeingmade,providedthattheSelectedBidder/Lesseeisotherwisenot

inbreachofanyofthetermsandconditionshereincontained.

1.18.5 TheDepartmentshallbeentitledtoforfeitandappropriatethebidsecurityasdamages

inter alia in any of the events specified in clause 1.18.6 herein below. The bidder, by

submitting its bid pursuant to this RfP, shall be deemed to have acknowledged and

confirmedthattheDepartmentwillsufferlossanddamageonaccountofdefaultbythe

bidderduringthebidvalidityperiod.Norelaxationofanykindonbidsecurityshallbe

giventoanybidder.

1.18.6 The bid security shall be forfeited and appropriated by the Department as damages

withoutprejudicetoanyotherrightorremedythatmaybeavailabletotheDepartment

underthebiddingdocumentsand/ortheLeaseDeed,orotherwise,underthefollowing

conditions:‐

(a) Ifabiddersubmitsanon‐responsivebid;

(b) If a bidder engages in a corrupt practice, fraudulent practice, coercive practice,

undesirablepracticeorrestrictivepracticeasspecifiedinclause3ofthisRfP;

28

 

(c) Ifabidderwithdrawsitsbidduringtheperiodofbidvalidityasspecifiedinthis

RfP or as extended by mutual consent of the respective bidder(s) and the

Department;

(d) InthecaseofSelectedBidder,ifitfailswithinthespecifiedtimelimit:‐

(i) tosignandreturntheduplicatecopyofLOI(asdefinedinclause2.3.5);

(ii) tomakefullpaymentoftheLeasePremium;

(iii) tosigntheLeaseDeed;

(iv) incaseofaconsortium,uponfailureto incorporatetheconsortiumasa

company/LLP

(e) Ifthebidderisdeclareddisqualifiedintermsofclause6.8

(f) IfthebidderisotherwiseinbreachofthetermsofthisRfP.

1.18.7 IntheOriginalcopyoftheQualificationBid, thebidsecuritybankguaranteedocument

should be submitted in a plastic jacket, which should be bound with the rest of the

Originalcopyof theQualificationBid.For theother twocopiesof theQualificationBid

thatabidderalsoneedstosubmit,photocopiesofthebidsecuritybankguaranteemay

besubmitted.

 

29

 

2. EVALUATIONOFBIDS

2.1 Openingandevaluationofbids

2.1.1 TheDepartmentshallopentheQualificationBidsofallbidders,whosebidsarereceived

priortobidduedateonadateandtimetobeinformedtosuchbidders,whohavepaid

thebiddocumentcostandhaveintimatedcompletedetailsofcommunicationandinthe

presenceofthebidderswhochoosetoattend.

2.1.2 The Department will subsequently examine and evaluate the Qualification Bid. The

Departmentmay,asaforesaid,involveitstransactionadvisorsandtheirconsultantsfor

suchpurpose.

2.1.3 To facilitate evaluation of the Qualification Bid, the Department may, at its sole

discretion,seekclarificationsinwritingfromanybidderregardingitsQualificationBid.

2.2 Testsofresponsiveness

2.2.1 Prior to evaluation of the Qualification Bid, the Department shall determine whether

each bid is responsive to the requirements of this RfP. A bid shall be considered

responsiveonlyif:‐

(a) itisreceivedaspertheformatsgiveninAppendixIVhereof;

(b) it is received by the bid due date including any extension thereof pursuant to

clause1.12.2;

(c) it is signed, sealed, hardboundandmarked as stipulated in clauses1.11.1 and

30

 

1.11.2;

(d) itisaccompaniedbythebidsecurityasspecifiedinclause1.18;

(e) it is accompanied by the appropriate Power(s) of Attorney as per the formats

giveninAnnexureCandDofAppendixIVhereof;

(f) itcontainsalltheinformation(completeinallrespects)asrequestedinthisRfP

and/orbiddingdocuments(informatssameasthosespecified);

(g) itdoesnotcontainanyconditionorqualification;

(h) itisaccompaniedbytheJointBiddingAgreement(forconsortium),specifictothe

Project,aspertheformatgiveninAnnexureFofAppendixIVhereof;and

(i) itisnototherwisenon‐responsiveintermshereof.

2.2.2 The Department reserves the right to reject any bid which is non‐responsive and no

request for alteration,modification, substitutionorwithdrawalshallbeentertainedby

Departmentinrespectofsuchbid.

2.3 Selectionofbidder

2.3.1 Subjecttotheprovisionsofclause1.15.1,thebiddersadjudgedasresponsiveintermsof

clause 2.2.1 and fulfilling the eligibility criteria as set forth in clauses 1.4.2, 1.4.3 and

1.4.4shallbedeclaredasthequalifiedbidders.Thelistofqualifiedbidderswillalsobe

uploaded on the website of the Government of West Bengal

(www.banglarmukh.gov.in/portal/banglarMukh/Documents/Tenders) and the website

31

 

of the Finance Department of the Government of West Bengal

(http://www.wbfin.nic.in/).

2.3.2 The Financial Bids of only the qualified bidderswho have been so intimated shall be

opened.FinancialBidsofthebidderswhoarenotqualifiedwillnotbeopened.Onlythe

qualifiedbiddersshallbeinvitedforopeningoftheFinancialBids.

2.3.3 ThequalifiedbidderquotingthehighestFinancialBidshallbedeclaredastheSelected

Bidder. In case the Selected Bidder decides to withdraw from the bid process, the

Departmentshallforfeititsbidsecurityinaccordancewithclause1.18.6.

2.3.4 In theevent theFinancialBidsof2 (two)ormorequalifiedbiddersare the same (the

“TieBidders”),theDepartmentshallholdanauctionamongstsuchTieBiddersonlyand

shalldeclare suchof themwhohasoffered thehighestprice in suchauction tobe the

highestbidder.Bidders’representativeswhochoosetoattendtheFinancialBidopening

should therefore be duly authorized to participate in such auction. In the event a Tie

Bidder is not represented on the Financial Bid opening date or the authorized

representativeofsuchbidderdoesnotorisunwillingtoparticipateinsuchauction,the

auction would be held amongst the remaining Tie Bidders and if there be only one

remainingTieBidder,thelatterwillbedeclaredasthehighestbidderprovidedthatsuch

remainingTieBidderoffersahigherpricethanthatalreadyofferedinitsFinancialBid.

IntheeventthehighestbidderwithdrawsorisnotdeclaredastheSelectedBidder,the

DepartmentmayinvitefreshbidsfortheProject.

2.3.5 AfterselectionoftheSelectedBidder,aletterofintent(forshort“LOI”)tosuchSelected

Bidder shall be issued, in duplicate, by the Department and the Selected Bidder shall,

within7(seven)daysofthereceiptoftheLOI,signandreturntheduplicatecopyofthe

32

 

LOI inacknowledgement thereofalongwith the1st installmentpaymentof10%of the

Financial Bid byway of DemandDraft (payable in Kolkata) in favour of the Payee, as

specifiedinAppendixI:DataSheetoftheProjecthereof.Intheeventtheduplicatecopy

oftheLOIdulysignedbytheSelectedBidderalongwiththe1st installmentpaymentis

notreceivedbythestipulateddate,theDepartmentmayappropriatethebidsecurityof

suchbidderasdamagesonaccountof failureof theSelectedBidder toaccept theLOI,

andtheDepartmentmayinvitefreshbidsfortheProject.

2.4 Paymentdetails

TheSelectedBiddermustpaythebalance85%oftheFinancialBidintwoinstalmentsas

detailedbelow:‐

i) 2nd instalment payment of 10% of the Financial Bid by way of Demand Draft

(payableinKolkata)infavourofthePayee,asspecifiedinAppendixI:DataSheet

oftheProjecthereof,within30(thirty)daysofthedateoftheLOI.Intheeventa

consortium is the Selected Bidder, the consortiummust incorporate itself as a

company registered under the Companies Act, 1956 (or any subsequent

enactment thereof) or limited liability partnership under the Limited Liability

PartnershipAct,2008alsowithin30(thirty)daysofthedateofLOI.

ii) 3rd instalment payment of 75% of the Financial Bid by way of Demand Draft

(payableinKolkata)infavourofthePayee,asspecifiedinAppendixI:DataSheet

of the Project hereof, within 10 (ten) days of intimation of handing over of

possessionoftheidentifiedlandparcelwithinthedepot.

Failuretomakepaymentofanyinstalmentwithinthestipulatedtimeperiodwillleadto

cancellationof theLOI, forfeitureof thebidsecurityaswellas forfeitureofanyearlier

instalment payment(s) made by the Selected Bidder. Upon such failure, the Selected

33

 

Bidder shall also not be eligible to participate in any tender or RfP issued by the

DepartmentorCTCforaperiodof2(two)yearsfromthedateofsuchfailure.

2.5 Postpayment

2.5.1 Within the time period as specified in Appendix I: Data Sheet of the Project hereof,

provided that all amounts to be paid by the Selected Bidder are received in the

meantime, CTCwillmake over to the Selected Bidder, physical possession of the said

landparceland fromsuchdate, theSelectedBiddershallbe liable topayall ratesand

taxes and other outgoings in respect of the same. The GoWBor the CTCwill have no

liabilityinrespectofthesaidlandparceloncephysicalpossessionishandedovertothe

SelectedBidder.

2.5.2 Within7daysofduedateof fullpaymentofLeasePremium, theSelectedBidder shall

furnish in the formofbankguarantee (asper format specified inAppendixVIIhereof)

performanceguaranteeforequivalentamountasbidsecurityassecurityforcompletion

of construction and obtaining notice of completion from a certified Licensed Building

Surveyor/ Licensed Building Architect as per the Kolkata Municipal Corporation Act,

1980andtherulesmadethereunderinrespectoftheproposedconstructiononthesaid

landparcelwithinaperiodof60monthsfromthedateofhandingoverofpossessionof

thesaidlandparcel,afterwhichthebidsecuritybankguaranteeshallbereturnedbyCTC

to the Selected Bidder duly discharged. The bank guarantee should be issued by a

Scheduled Bank in India and be as per the format provided in Appendix VII hereof.

Failure to provide such performance guarantee shall entitle CTC to invoke the bid

securitybankguaranteetreatingtheSelectedBidderindefaultofitscovenantscontained

hereunder.Suchperformanceguaranteeshallbekeptvalid initially foraperiodof120

days for the stipulated date of completion of construction obligations on the said land

34

 

parcel and thereafter extended from time to time for a period of 120 days beyond

extended time (if any) for such completion. CTC shall be entitled to invoke such bank

guarantee(inwholeorpart)intheeventoffailureoftheSelectedBiddertocomplywith

theaforesaidobligationorisotherwiseinbreachofperformancesofthetermsoftheRfP

documentorLeaseDeed.Intheevent,partialinvocationisrequiredtobemadebyCTC,

the Selected Bidder shall cause the issuing bank to issue additional guarantee for the

amount so invoked within a period of 15 days so that at all material times the

performanceguaranteebywayofbankguarantee isavailablewith theDepartment for

theentiresumsorequiredtobefurnishedintermsofthisRfPdocument.

2.6 Commencementoflease

Upon execution and registration of the Lease Deed, the lease will be deemed to

commenceonthedatetheSelectedBidderisputinpossessionofthesaidlandparcel. 

2.7 LeaseDeed

Within30daysofreceivingpossession,theSelectedBidderwillsendtoCTCwithcopyto

theDepartment, theLeaseDeedof thesaid landparcelduly filled inandcompleted in

theformcontainedinAppendixVIhereofforverificationbyCTC/Departmentwithin30

daysofreceiptthereof,CTC/theDepartmentshallsendtotheSelectedBiddertheduly

approvedleasedeed(withorwithoutappropriatemodifications)forbeingstampedand

made ready for execution and registration. The proposed lesseewill, after getting the

documentstamped,arrangeforregistrationofthesameuponitsexecutionbybothCTC

and itself, within 15 days of receipt of the document from CTC/ the Department. All

obligationsofthebiddercontainedinthisRfPshallcommenceonthedatepossessionis

handedovertoit,irrespectiveofdateofexecutionofLeaseDeed.FailuretohaveLease

35

 

Deedexecutedandregisteredwithinthetimeaforesaidwillbeconsideredtobeabreach

ofthetermsofthelease.

2.8 Contactsduringbidevaluation

Bidsshallbedeemedtobeunderconsiderationimmediatelyaftertheyareopenedand

until such time the Department makes official intimation of award/ rejection to the

bidders.Whilethebidsareunderconsideration,biddersand/ortheirrepresentativesor

other interested parties are advised to refrain from contacting by any means, the

DepartmentorCTC,and/ortheiremployees/representativesonmattersrelatedtothe

bidsunderconsideration.

36

 

3. FRAUDANDCORRUPTPRACTICES

3.1 Thebiddersandtheirrespectiveofficers,employees,agentsandadvisersshallobserve

thehigheststandardofethicsduringthebiddingprocess.Notwithstandinganythingto

the contrary contained herein, or in the LOI or the Lease Deed, the Departmentmay

rejectabid,withdrawtheLOI,orterminatetheLeaseDeed,asthecasemaybe,without

beingliableinanymannerwhatsoevertotheSelectedBidderorLessee,asthecasemay

be,ifitdeterminesthattheSelectedBidderorLessee,asthecasemaybe,has,directlyor

indirectlyorthroughanagent,engagedincorruptpractice,fraudulentpractice,coercive

practice, undesirablepractice or restrictivepractice in thebiddingprocess. In such an

event,theDepartmentshallbeentitledtoforfeitandappropriatethebidsecurityand/or

bankguarantee forperformanceguaranteeasdamageswithoutprejudice toanyother

rightorremedythatmaybeavailabletotheDepartmentunderthebiddingdocuments

and/ortheLeaseDeed,orotherwise.

3.2 WithoutprejudicetotherightsoftheDepartmentunderclause3.1hereinaboveandthe

rightsandremedieswhichtheDepartmentmayhaveundertheLOIortheLeaseDeed,or

otherwiseifabidderorLessee,asthecasemaybe,isfoundbytheDepartmenttohave

directlyor indirectlyor throughanagent,engagedor indulged inanycorruptpractice,

fraudulentpractice,coercivepractice,undesirablepracticeorrestrictivepracticeduring

thebiddingprocess,oraftertheissueoftheLOIortheexecutionoftheLeaseDeed,such

bidderorLessee shallnotbeeligible toparticipate in any tenderorRfP issuedby the

Department/CTCduringaperiodof2(two)yearsfromthedatesuchbidderorlessee,as

thecasemaybe,isfoundbytheDepartmenttohavedirectlyorindirectlyorthroughan

agent,engagedorindulgedinanycorruptpractice,fraudulentpractice,coercivepractice,

undesirablepracticeorrestrictivepractices,asthecasemaybe.

37

 

3.3 Forthepurposesofthisclause3,thefollowingtermsshallhavethemeaninghereinafter

respectivelyassignedtothem:‐

a) “corrupt practice” means (i) the offering, giving, receiving, or soliciting,

directlyorindirectly,ofanythingofvaluetoinfluencetheactionsofanyperson

connected with the bidding process (for avoidance of doubt, offering of

employmenttooremployingorengaginginanymannerwhatsoever,directlyor

indirectly,anyofficialoftheDepartmentorCTCwhoisorhasbeenassociatedin

anymanner,directlyorindirectlywiththebiddingprocessortheLOIorhasdealt

withmattersconcerningtheLeaseDeedorarisingtherefrom,beforeorafterthe

execution thereof,at any timeprior to theexpiryof1 (one)year fromthedate

suchofficialresignsorretiresfromorotherwiseceasestobeintheserviceofthe

Department, shall be deemed to constitute influencing the actions of a person

connectedwiththebiddingprocess);

b) “fraudulent practice” means a misrepresentation or omission of facts or

suppression of facts or disclosureof incomplete facts, in order to influence the

biddingprocess;

c) “coercive practice” means impairing or harming, or threatening to impair or

harm, directly or indirectly, any person or property to influence any person’s

participationoractioninthebiddingprocess;

d) “undesirable practice” means (i) establishing contact with any person

connected with or employed or engaged by the Department or CTC with the

objectiveofcanvassing, lobbyingor inanymanner influencingorattemptingto

influencethebiddingprocess;or(ii)havingaConflictofInterest;and

38

 

e) “restrictivepractice”meansformingacartelorarrivingatanyunderstandingor

arrangementamongbidderswith theobjectiveof restrictingormanipulating a

fullandfaircompetitioninthebiddingprocess.

 

39

 

4. SITEVISITANDPRE‐BIDCONFERENCE

4.1 Thesitevisitandthepre‐bidconferenceshallbeheldonadate/datestobeinformedas

aforesaid. Amaximumof3 (three) representativesof eachbidder shall beallowed to

attend the site visit and the pre‐bid conference. The representatives of each bidder

shouldcarrythereceiptofpaymentofbiddocumentcostinordertoattendthesitevisit

andthepre‐bidconference.

4.2 Duringthesitevisit,thesaidlandparcelwillbesuitablydemarcated.Atthetimeofthe

site visit, the said land parcelmay contain various plant andmachinery, equipments,

buildings,structuresandboundarywallsbelongingtoCTC.CTCreservesitsrighttohave

permissiveuseofthesaidlandparcelforaperiodofupto6monthsafterhandingover

possessionofsuchlandparceltotheSelectedBidderandremoveallsuchitemsofplant

andmachinery,equipments,buildingsandstructureslyingatorinstalledinthesaidland

parcel. For any such item not so removed by CTC within the above stipulated time

period,theSelectedBiddershallbefreetodealwiththesameasitsowishesatitsrisk

andcosts.

40

 

5. MISCELLANEOUS

5.1 Thebiddingprocessshallbegovernedby,andconstruedinaccordancewith,thelawsof

IndiaandtheCourtsatKolkata,WestBengalaloneshallhaveexclusivejurisdictionover

alldisputesarisingunder,pursuanttoand/orinconnectionwiththebiddingprocess.

5.2 TheDepartment, in itssolediscretionandwithout incurringanyobligationor liability,

reservestheright,atanytime,to;

a) suspendand/orcancelthebiddingprocessand/oramendand/orsupplement

thebiddingprocessormodify thedatesorother termsandconditions relating

thereto;

b) consultwithanybidderinordertoreceiveclarificationorfurtherinformation;

c) retain any information and/ or evidence submitted to the Department by, on

behalfof,and/orinrelationtoanybidder;or

d) independentlyverify,disqualify,rejectand/oracceptanyandallsubmissionsor

otherinformationand/orevidencesubmittedbyoronbehalfofanybidder.

5.3 It shall be deemed that by submitting the bid, the bidder agrees and releases the

Department andCTC, its employees, agents and advisors, irrevocably, unconditionally,

fullyandfinallyfromanyandallliabilityforclaims,losses,damages,costs,expensesor

liabilities in any way related to or arising from the exercise of any rights and/ or

performance of any obligations hereunder, pursuant hereto and/ or in connection

herewith and waives any and all rights and/ or claims it may have in this respect,

whetheractualorcontingent,whetherpresentorfuture.

41

 

5.4 Norighttoaccrue

NorightshallaccrueinfavouroftheSelectedBidder,tillexecutionofLeaseDeedismade

infavourofsuchbidderafterLeasePremiumisreceivedandthebidderisotherwisenot

inbreachofanyofthetermsandconditionshereincontained.

 

42

 

6. OTHERTERMS&CONDITIONS

A bidder shall abide by the following conditions. Failure to do so will lead to

disqualificationofabidderandforfeitureofthebidsecurity:‐

6.1 Abiddershallsubmitonlyonebideithersinglyoraspartofaconsortium. 

6.2 Allformsmustbesignedbyanauthorisedsignatoryofthebidderandstampedwiththe

rubberstamp/commonsealofthebidder/leadmemberoftheconsortium.

6.3 A photocopy of the this RfP together with any subsequent addendum/ corrigendum/

clarificationsissuedbytheDepartment/CTCinthisregard,dulyinitialedintokenofits

acceptance,onallpageswithrubberstamp/commonsealofthebidder/leadmemberof

theconsortiummustbereturnedwiththeQualificationBid.

6.4 Disputes and differences arising out of or in connection with or relating to the

interpretation or implementation or termination of the present RfP document, the

biddingprocess,theadequacyorsufficiencyofprice,ortheleasetobegrantedinfavour

of theSelectedBidderwhichcannotbesettledbymutualnegotiationwithin60(sixty)

days, shall be referred to the sole arbitration of an Arbitrator to be appointed by the

PrincipalSecretaryoftheTransportDepartmentoftheGoWB.Sucharbitrationshallbe

held according to theprovisionsof theArbitration andConciliationAct, 1996andany

modificationorreenactmentthereto.Thevenueofthearbitrationproceedingsshallbeat

KolkataandlanguageofthearbitrationshallbeEnglish.Thearbitrationawardshallbe

finalandbindinguponthepartiesandthepartiesagreetobeboundtherebyandtoact

accordingly.Whenanydisputehasbeenreferredtoarbitration,exceptforthemattersin

dispute,thepartiesshallcontinuetoexercisetheirremainingrespectiverightsandfulfill

theirremainingrespectiveobligations.

43

 

6.5 Conditionalorqualifiedbidswillbetreatedasnon‐responsive.

6.6 The Department reserves its right to waive non‐substantial deviations without being

boundtodoso.

6.7 The bidding documents including this RfP and all attached documents are and shall

remainthepropertyoftheDepartmentandaretransmittedtothebidderssolelyforthe

purposeofpreparationandthesubmissionofabidinaccordanceherewith.Biddersare

totreatallinformationasstrictlyconfidentialandshallnotuseitforanypurposeother

thanforpreparationandsubmissionoftheirbid.Theprovisionsofthisclauseshallalso

applymutatismutandis tobidsandallotherdocumentssubmittedby thebidders.The

Departmentwillnotreturnanybidoranyinformationprovidedalongtherewith.

6.8 A bidder shall not have a conflict of interest (the “Conflictof Interest”)with another

bidderthataffectsthebiddingprocess.AllbidderssofoundtohaveaConflictofInterest

shall be disqualified. In the event of disqualification, the Department shall forfeit and

appropriatethebidsecurityofallsuchbiddersaslossasdeterminedbytheDepartment

and damages likely to be suffered and incurred by theDepartment and not byway of

penaltyfor,interalia,thetime,costandeffortoftheDepartment,includingconsideration

of such bidder’s proposal (the “damages”), without prejudice to any other right or

remedy that may be available to the Department hereunder or otherwise. Without

limiting the generality of the above, a bidder shall be considered to have a Conflict of

Interestwithanotherbidderthataffectsthebiddingprocess,if:

(a) the bidder, its member or associate (or any constituent thereof) and any other

bidder, its member or associate (or any constituent thereof) have common

controlling shareholders or other ownership interest; provided that this

44

 

qualificationshallnotapplyincaseswherethedirectorindirectshareholdingofa

bidder, itsmember or an associate thereof (or any shareholder thereof having a

shareholdingofmorethan5%[fivepercent]ofthepaidupandsubscribedshare

capital of such bidder, member or associate, as the case may be), in the other

bidder(s),itsmemberorassociateislessthan5%(fivepercent)ofthepaidupand

subscribedequitysharecapital thereof;providedfurtherthatthisdisqualification

shallnotapplytoanyownershipbyabank,insurancecompany,pensionfundora

publicfinancialinstitutionreferredtoinSection4AoftheCompaniesAct,1956or

bytheCentral/aStateGovernmentortheirinstrumentalities.Forthepurposesof

thisclause, indirectshareholdingheldthroughoneormoreintermediatepersons

shall be computed as follows: (aa) where any intermediary is controlled by a

personthroughmanagementcontrolorotherwise,theentireshareholdingheldby

suchcontrolledintermediaryinanyotherperson(the“SubjectPerson”)shallbe

takenintoaccountforcomputingtheshareholdingofsuchcontrollingpersoninthe

SubjectPerson;and(bb)subjectalwaystosub‐clause(aa)above,whereaperson

does not exercise control over an intermediary, which has shareholding in the

Subject Person, the computation of indirect shareholding of such person in the

SubjectPerson shallbeundertakenon aproportionatebasis; provided, however,

that no such shareholding shall be reckoned under this sub‐clause (bb) if the

shareholding of such person in the intermediary is less than 26% (twenty six

percent)of thesubscribedandpaidupequityshareholdingofsuch intermediary;

or

(b) aconstituentofasuchbidderisalsoaconstituentofanotherbidder;or

(c) such bidder, its member or any associate thereof receives or has received any

45

 

directorindirectsubsidy,grant,concessionalloanorsubordinateddebtfromany

other bidder, its member or associate, or has provided any such subsidy, grant,

concessional loan or subordinated debt to any other bidder, its member or

associate;or

(d) suchbidderhasthesamelegalrepresentativeasanyotherbidder;or

(e) suchbidderoranyassociatethereofhasarelationshipwithanotherbidderorany

associate thereof, directly or through common third parties, that puts them in a

positiontohaveaccesstoeachothers’informationabout,ortoinfluencethebidof

eitheroreachoftheotherbidder;or

(f) suchbidderhasparticipatedasaconsultanttotheDepartmentinthepreparation

ofanydocuments,designortechnicalspecificationsoftheProject.

Explanation:

Incaseabidderisaconsortium,thenthetermbidderasusedinthisclause,shallincludeeach

memberofsuchconsortium.

For purposes of this RfP, “associate”means, in relation to the bidder/consortiummember, a

person who controls, is controlled by, or is under the common control with such

bidder/consortium member. As used in this definition, the expression “control” means, with

respecttoapersonwhichisacompanyorcorporation,theownership,directlyorindirectly,of

morethan50%(fiftypercent)ofthevotingsharesofsuchperson,andwithrespecttoaperson

whichisnotacompanyorcorporation,thepowertodirectthemanagementandpoliciesofsuch

personbyoperationoflaw.

46

 

APPENDICES

47

 

APPENDIXI:DATASHEETOFTHEPROJECT

Sl.No.

1 NameofProject:LongtermleaseofsurpluslandatBelgachiadepotofCTC

NameofSTU/Lessor:TheCalcuttaTramwaysCompany(1978)Limited(CTC)

OwnershipoftheSTU/Lessor:CTCisaGovernmentCompanyundertheCompanies

Act,1956wheretheentiresharecapitalofthecompanyisownedbytheGovernment

ofWestBengal.

2 ProjectDetails:

NameofDepot:Belgachiadepot

Areaoflandparcel:59.33cottahs,moreorless

Location of landparcel in depot: Located in the south east corner of thedepotwith

frontageonBelgachiaRoad

3 Bid document cost: Rs. 1,00,000/‐ [Rupees One Lakh only] to be paid by way of

DemandDraft(payableinKolkata)infavourofthePayee,asspecifiedbelow

4 AmountofBidSecurity:Rs.43,00,000/‐ (RupeesFortyThreeLacsonly)

5 NameofPayee:CTC‐DepotLandCommercialUtilisationA/c

6 DesignatedOfficer:

Commissioner,TransportDepartment,GovernmentofWestBengal

(In‐chargeoftheProjectofLongtermleaseofsurpluslandatBelgachiadepotofCTC)

ParibahanBhawan,1stFloor

12,R.N.MukherjeeRoad,Kolkata–700001

Tel:91‐33‐22625412;Fax:91‐33‐22625412

Email:js.transport.gowb@gmail.com 

7 EligibilityCriteria

Financial Capacity: NetWorth of at least Rs. 11,00,00,000/‐ (Rupees Eleven Crores

only)asonthelastdateofthefinancialyear2013‐14

8 Tentativescheduleofbiddingprocess

EventDescription Date

IssueofRfP 11th February2015Lastdateforreceivingbiddocumentcost

18thMarch2015till3pm

Bidduedateandtime 25thMarch2015till4pm

48

 

9 Timeperiod forhandingoverofpossessionofsaid landparcel to theSelected

Bidder after receiptof1st installmentpayment of10% of the FinancialBid: 3

months

10 Diagramandlayoutofdepotandsaidlandparcel:PleaseseeAppendixIIandIII.

49

 

APPENDIXII:PROJECTBRIEF

CTC intends toutilize land available at theBelgachiadepot for itsoptimumutilization.A land

parcelofmoreorless59.33cottahshasbeenidentifiedforthispurpose;thissaidlandparcelis

locatedonsoutheastcornersideof thedepot,with frontageonBelgachiaRoad.Presently the

saidlandparcelisusedbyCTCforitsdepotoperations;however,onfullpaymentoftheLease

Premium,CTC’soperationsinthesaidlandparcelwillbeshiftedelsewhereandthelesseewillbe

givenpossessionofthesaidlandparcel.

Any construction must be in accordance with the National Building Code and also other

applicablelaws,rulesandregulations.TheSelectedBidderwillhavetocreatetheminimumoff‐

streetcarparkingspacesasspecifiedby theextantbuildingrulesandmunicipalbye‐lawsand

observeallbuildingrulesandregulations.

 

 

APPENDIXIII:MAPOFPROJECTSITE

 

 

 

APPENDIXIV:QUALIFICATIONBIDANNEXUREA:COVERINGLETTER

(Ontheletterheadofthebidder/leadmemberoftheconsortium)

Dated:[●]ToCommissionerTransportDepartment,GovernmentofWestBengal(In‐chargeoftheProjectofLongtermleaseofsurpluslandatBelgachiadepotofCTC)ParibahanBhawan,1stFloor12,R.N.MukherjeeRoad,Kolkata–700001

Sub: QualificationBidforLongtermleaseofsurpluslandatBelgachiadepotofCTC

DearSir,

1. WithreferencetoyourRfPdocumentvideRfPNo.10dated11thFebruary2015,we,havingexaminedthebiddingdocumentsandunderstoodtheircontents,herebysubmitourbidfortheaforesaidProject.Thebidisunconditionalandunqualified.

2. Weacknowledgethat theDepartmentwillberelyingon the informationprovided in thebidandthedocumentsaccompanyingthebidforselectionofthelesseefortheaforesaidProject,andwecertify thatall informationprovided therein is trueandcorrect;nothinghas been omitted which renders such information misleading; and all documentsaccompanyingthebidaretruecopiesoftheirrespectiveoriginals.

3. ThisstatementismadefortheexpresspurposeforourselectionasLesseeofthesaidlandparcel.

4. We shall make available to the Department any additional information it may findnecessaryorrequiretosupplementorauthenticatethebid.

5. We acknowledge the right of the Department to reject our bid without assigning anyreasonorotherwise andherebywaive, to the fullest extentpermittedbyapplicable lawourrighttochallengethesameonanyaccountwhatsoever.

6. Wedeclarethat:(a) Wehaveexaminedandhavenoreservationstothebiddingdocuments,andaccept

thesameincludinganyaddendum/corrigendumissuedbytheDepartment.

52

 

(b) We do not have any conflict of interest in accordance with clause 6.8 of the RfPdocument;

(c) Wehavenotdirectlyor indirectlyor throughanagent engagedor indulged inanycorrupt practice, fraudulent practice, coercive practice, undesirable practice orrestrictivepractice, asdefined in clause3.3of theRfP, in respect of any tenderorrequestforproposalissuedbyoranyagreemententeredintowiththeDepartmentoranyotherpublicsectorenterpriseoranyGovernment,CentralorState;and

(d) Weherebycertifytoensurethatinconformitywiththeprovisionsofclause3oftheRfP, no person acting for us or on our behalf has engaged or will engage in anycorrupt practice, fraudulent practice, coercive practice, undesirable practice orrestrictivepractice.

7. We understand that you may cancel the bidding process at any time and that you are

neitherboundtoacceptanybidthatyoumayreceivenorto invitethebidderstobidfortheProject,withoutincurringanyliabilitytothebidders,inaccordancewithclause1.15oftheRfPdocument.

8. Wedeclare thatwe/anymemberofour consortium (delete as applicable) are/ isnot amemberofa/anyotherconsortiumsubmittingabidfortheProject.

9. Weundertakethatincaseduetoanychangeinfactsorcircumstancesduringthebiddingprocess,weareattractedbytheprovisionsofdisqualificationintermsoftheprovisionsofthisRfP,weshallintimatetheDepartmentofthesameimmediately.

10. Weacknowledgethatour{company/firm/consortium},beinga{company/partnershipfirm / consortium of companies / firm} is qualified on the basis of Financial Capacityrequiredasper theRfP.We furtheragreeandacknowledgethat theaforesaidobligationshallbeinadditiontotheobligationscontainedintheLeaseDeedinrespectofchangeinownership.

11. WeacknowledgeandagreethatintheeventofachangeincontrolofanassociatewhoseFinancial Capacity was taken into consideration for the purposes of qualification underandinaccordancewiththeRfP,weshall informtheDepartment forthwithalongwithallrelevant particulars and the Department may, in its sole discretion, disqualify ourconsortiumorwithdrawtheLOI,asthecasemaybe.

12. ThestatementoflegalcapacityasperformatprovidedinAnnexureIofAppendixIVoftheRfP, and duly signed, is enclosed. The Power of Attorney for signing of application forsinglebiddersand thePowerofAttorney for leadmemberof consortium,asper formatprovided inAnnexureC/DofAppendix IVrespectivelyof theRfP, isalsoenclosed.TheRfP document together with any subsequent addendum/ corrigendum/ clarificationsissuedby theDepartment/CTC in this regard, duly initialed on all pages in tokenof its

53

 

acceptanceisalsoenclosed.

13. We hereby irrevocably waive any right which we may have at any stage at law orhowsoever otherwise arising to challenge or question any decision taken by theDepartment in connection with the selection of the bidder, or in connection with theselection/biddingprocessitself,inrespectoftheabovementionedProjectandthetermsandimplementationthereof.

14. IntheeventofourbeingdeclaredastheSelectedBidder,weagreetoenterintotheLeaseDeedinaccordancewiththeproformaLeaseDeedenclosedhereto.Weagreenottoseekanychangesintheaforesaidproforma.

15. Wehavestudiedallthebiddingdocumentscarefullyandalsosurveyedthesite.WeagreethatweshallhavenoclaimarisingoutofanydocumentsorinformationprovidedtousbytheDepartmentorinrespectofanymatterarisingoutoforrelatingtothebiddingprocessincludingtheawardoflease.

16. WeofferabidsecurityofRs.43,00,000/‐ (RupeesFortyThreeLacsonly) inaccordancewiththeRfP.ThebidsecurityisintheformofaBankGuaranteeandisenclosed.

17. We agree and understand that the bid is subject to the provisions of the biddingdocuments.Innocase,weshallhaveanyclaimorrightofwhatsoevernatureiftheProject/leaseisnotawardedtousorourbidisrejectedornotopened.

18. TheFinancialBidhasbeenquotedbyusaftertakingintoconsiderationallthetermsandconditions stated in the RfP, proforma Lease Deed, our own estimates of costs,investigationoftitleandafteracarefulassessmentof thesiteandall theconditionsthatmayaffectthecostandimplementationoftheProject.

19. Weshallkeepthisoffervalidfor180(onehundredandeighty)daysfromthebidduedatespecifiedintheRfP.

20. WeagreeandundertaketoabidebyallthetermsandconditionsoftheRfP.

21. Wecertifythatwefulfilltheeligibilitycriteriainaccordancewithclauses1.4.2,1.4.3and1.4.4oftheRfP.

22. WecertifythatintermsoftheRfP,ourNetWorthisRs.[•]/‐(Rupees[•]only)ason[•].

Yoursfaithfully,

Date: (Signature,nameanddesignationoftheauthorisedsignatory)

Place: (Nameandsealofthebidder/leadmember)

54

 

ANNEXUREB:GENERALINFORMATIONOFBIDDER

(Ontheletterheadofthebidder/leadmemberoftheconsortium)

Dated:[●]

1.

a) Name:

b) Addressofthecorporateheadquarters:

c) Dateofincorporationand/orcommencementofbusiness:

2. Brief description of the company / partnership including details of its main lines ofbusiness:

3. Details of individual(s) who will serve as the point of contact/ communication for thebidder:

(a) Name:

(b) Designation:

(c) Address:

(d) TelephoneNumber:

(e) emailaddress:

(f) FaxNumber:

4. Particularsoftheauthorisedsignatoryofthebidder:

(a) Name:

(b) Designation:

(c) Address:

(d) TelephoneNumber:

(e) emailaddress:

(f) FaxNumber:

5. Incaseofaconsortium:

(a) Theinformation(for1and2above)shouldbeprovidedforallthemembersoftheconsortium.

55

 

(b) A copy of the Joint Bidding Agreement, as envisaged in clause 1.4.3 (b) should beattachedtotheQualificationBid.

(c) Information regarding the role of each member should be provided as per tablebelow:

Sl.No. NameofmemberWhetherleadmember

(yes/no)

1. 2. 3.

6. Networthdetails

Incaseofasinglebidder:

Asonlastdateoffinancialyear Networth(inRs.crore)

2013‐2014

2012‐2013

2011‐2012

Incaseofaconsortium:

Asonlastdateoffinancialyear

Networth(inRs.crore)

Leadmember Member2 Member3Total

<Membername> <Membername> <Membername>

2013‐2014

<shareofNetWorthin%>*

<shareofNetWorthin%>*

<shareofNetWorthin%>*

100%

2012‐2013

2011‐2012

*Pleaseindicate%shareofeachmemberoftheconsortiuminthecombinedNetWorthoftheConsortiumasonlastdateoffinancialyear2013‐2014

56

 

ANNEXUREC:POWEROFATTORNEYFORSINGLEBIDDER

(Tobeexecutedonstamppaperofappropriatevalue)Know all men by these presents, We, __________________________________(name of the bidder and

address of the registered office) do hereby irrevocably constitute, nominate, appoint and

authoriseMr./Ms.__________________________________son/daughter/wifeofMr.______________________,

andpresentlyresidingat______________________________________,whoispresentlyemployedwithus

and holding the position of _________________________________, as our true and lawful attorney

(hereinafter referred toas the “Attorney”) todo inournameandonourbehalf, all suchacts,

deedsandthingsasarenecessaryorrequiredinconnectionwithorincidentaltosubmissionof

our bid for the ‘Long term lease of surplus land at Belgachia depot of CTC’ (the “Project”)

proposed by the Transport Department, Government of West Bengal (the “Department”)

includingbutnotlimitedtosigningandsubmissionofallapplications,bidsandotherdocuments

and writings, participate in pre‐bid and other conferences and providing information /

responsestotheDepartment,representingusinallmattersbeforetheDepartment,signingand

executionofallcontractsincludingtheLeaseDeedandundertakingsconsequenttoacceptance

of our bid, and generally dealing with the Department in all matters in connection with or

relatingtoorarisingoutofourbidforthesaidProjectand/oruponawardthereoftousand/or

tilltheenteringintooftheLeaseDeedwiththeCTC.

ANDweherebyagreetoratifyandconfirmanddoherebyratifyandconfirmallacts,deedsand

thingsdoneorcausedtobedonebyoursaidAttorneypursuanttoandinexerciseofthepowers

conferred by this Power of Attorney and that all acts, deeds and things done by our said

Attorneyinexerciseofthepowersherebyconferredshallandshallalwaysbedeemedtohave

beendonebyus.

INWITNESS WHEREOFWE,____________________________, THE ABOVE NAMED PRINCIPAL

HAVEEXECUTEDTHISPOWEROFATTORNEYONTHIS ______ DAY OF _____________________ ,

20**.

For________________________________

57

 

(Signature,name,designationandaddress)Witnesses:1. 2. [Notarised]Accepted ______________________(Signature)(Name,TitleandAddressoftheAttorney)Notes: Themodeofexecutionof thePowerofAttorneyshouldbe inaccordancewith theapplicable

laws. Whereverrequired,thebiddershouldsubmitforverificationtheextractofthecharter

documentsanddocumentssuchasaboardorshareholdersoranyotherresolution/PowerofAttorney in favourofthepersonexecutingthisPowerofAttorneyforthedelegationofpowerhereunderonbehalfofthebidder.

PowerofAttorney shouldbe executeduponpaymentof stampdutyofappropriate value,as

applicableintheState,wheresuchPowerofAttorneyhasbeenexecuted.

58

 

ANNEXURED:POWEROFATTORNEYFORLEADMEMBEROFCONSORTIUM

(Tobeexecutedonstamppaperofappropriatevalue)

WHEREASTransportDepartment,GovernmentofWestBengal (the“Department”)has invited

bidsfrominterestedpartiesfor‘LongtermleaseofsurpluslandatBelgachiadepotofCTC’(the

“Project”).

WHEREAS,___________,____________,and__________(collectivelythe“Consortium”)beingmembers

of theConsortiumare interested in bidding for theProject in accordancewith the terms and

conditions of the Request for Proposal vide RfP No. 10 dated 11th February 2015 and other

connecteddocumentsinrespectoftheProject,and

WHEREAS,itisnecessaryforthemembersoftheConsortiumtodesignateoneofthemembers

as the Lead Member with all necessary power and authority to do for and on behalf of the

Consortium,allacts,deedsandthingsasmaybenecessaryinconnectionwiththeConsortium’s

bidfortheProjectanditsexecution.

NOWTHEREFOREKNOWALLMENBYTHESEPRESENTSWe, __________ having our registered office/ office at ___________________________________, M/s.

__________, havingour registeredoffice/office at __________________, andM/s. ______________, having

our registered office/ office at ______________________, (hereinafter collectively referred to as the

“Principals”)doherebyirrevocablydesignate,nominate,constitute,appointandauthoriseM/s

__________________,havingitsregisteredoffice/officeat_________________,(actingthroughMr.[•],its

[•],Mr.[•],its[•],jointlyorseverally),beingoneofthemembersoftheConsortium,asourLead

Member and true and lawful attorney of the Consortium (hereinafter referred to as the

“Attorney”). We hereby irrevocably authorise the Attorney (with power to sub‐delegate) to

conductallbusinessforandonbehalfoftheConsortiumandanyoneofusduringthebidding

process and, in the event the Consortium is awarded the lease, during the execution of the

Project,andinthisregard,todoonourbehalfandonbehalfoftheConsortium,alloranyofsuch

acts,deedsorthingsasarenecessaryorrequiredorincidentaltothesubmissionofitsbidfor

the Project, including but not limited to signing and submission of all applications, bids and

59

 

otherdocumentsandwritings,participateinbidders’andotherconferences,respondtoqueries,

submit information/ documents, sign and execute contracts and undertakings consequent to

acceptance of the bid of the Consortium and generally to represent the Consortium in all its

dealings with the Department, and/ or any other government agency or any person, in all

matters inconnectionwithorrelatingtoorarisingoutoftheConsortium’sbidfortheProject

and/oruponawardthereoftilltheLeaseDeedisenteredintowiththeCTC.

ANDhereby agree to ratify and confirm and do hereby ratify and confirm all acts, deeds and

thingslawfullydoneorcausedtobedonebyoursaidAttorneypursuanttoandinexerciseofthe

powersconferredbythisPowerofAttorneyandthatallacts,deedsandthingsdonebyoursaid

Attorneyinexerciseofthepowersherebyconferredshallandshallalwaysbedeemedtohave

beendonebyus/Consortium.

INWITNESSWHEREOFWETHEPRINCIPALSABOVENAMEDHAVEEXECUTED

THISPOWEROFATTORNEYONTHIS__________DAYOF20**.

For_______(Signature)

_____________(Name&Title)

For_______(Signature)

______________(Name&Title)

For_______(Signature)

_____________(Name&Title)

60

 

Witnesses:1.

[Notarised]

2.___________________________________(Executants)(TobeexecutedbyallthemembersoftheConsortium)Notes:

ThemodeofexecutionofthePowerofAttorneyshouldbeinaccordancewiththeapplicable

laws. Also,whereverrequired,thebiddershouldsubmit forverificationtheextractofthecharter

documents and documents such as a board or shareholders resolution or any otherresolution/PowerofAttorneyinfavourofthepersonexecutingthisPowerofAttorneyforthedelegationofpowerhereunderonbehalfofthebidder.

PowerofAttorneyshouldbeexecuteduponpaymentofstampdutyofappropriatevalueas

applicableintheState,wheresuchPowerofAttorneyhasbeenexecuted.

61

 

ANNEXUREE:BANKGUARANTEEFORBIDSECURITY

(Tobeexecutedonstamppaperofappropriatevalue)

B.G.No. Dated:[]1. In consideration of you, Transport Department, Government ofWest Bengal, having its

office at Paribahan Bhawan, 1st Floor, 12, R. N. Mukherjee Road, Kolkata – 700 001

(hereinafterreferredtoasthe“Department”,whichexpressionshallunlessitberepugnant

to the subject or context thereof include its, successors and assigns) having agreed to

receivethebidof_________{aCompanyregisteredundertheprovisionsoftheCompanies

Act,1956/[●]1}}andhavingits{registeredoffice/office}at_________[andactingonbehalf

ofitsConsortium](hereinafterreferredtoasthe“Bidder”whichexpressionshallunlessit

berepugnanttothesubjectorcontextthereofincludeits/theirexecutorsadministrators,

successors and assigns), for ‘Long term lease of surplus land at [] depot of CTC’

(hereinafter referred to as the “Project”)pursuant to theRfPDocumentvideRfPNo. 10

dated11th February2015 issued in respect of theProject andother relateddocuments

(hereinafter collectively referred to as “Bidding Documents”), we [Name of the Bank]

havingourregisteredofficeat______andoneofitsbranchesat________(hereinafterreferred

toasthe“Bank”),attherequestoftheBidder,doherebyintermsofclause1.18.1ofthe

RfP, irrevocably,unconditionally andwithout reservationguarantee thedueand faithful

fulfillment and compliance of the terms and conditions of the Bidding Documents

(including theRfP)by thesaidBidderandunconditionallyand irrevocablyundertake to

payforthwithtotheDepartmentanamountofRs.43,00,000/‐(RupeesFortyThreeLacs

only)(hereinafter referred toas the “Guarantee”)asourprimaryobligationwithoutany

demur,reservation,recourse,contestorprotestandwithoutreferencetotheBidderifthe

Biddershallfailtofulfillorcomplywithalloranyofthetermsandconditionscontainedin

thesaidBiddingDocuments.

                                                            1 Mention relevant legislation under which entity is registered, as applicable 

62

 

2. AnysuchwrittendemandmadebytheDepartmentstatingthattheBidderisindefaultof

thedueandfaithfulfulfillmentandcompliancewiththetermsandconditionscontainedin

theBiddingDocumentsshallbefinal,conclusiveandbindingontheBank.

3. We,theBank,doherebyunconditionallyundertake topay theamountsdueandpayable

under this Guarantee without any demur, reservation, recourse, contest or protest and

withoutanyreferencetotheBidderoranyotherpersonandirrespectiveofwhetherthe

claimoftheDepartmentisdisputedbytheBidderornotmerelyonthefirstdemandfrom

theDepartment stating that the amount claimed is due to theDepartment by reason of

failureoftheBiddertofulfillandcomplywiththetermsandconditionscontainedinthe

BiddingDocumentsincludingfailureofthesaidBiddertokeepitsbidopenduringthebid

validityperiodassetforthinthesaidBiddingDocumentsforanyreasonwhatsoever.Any

suchdemandmadeontheBankshallbeconclusiveasregardsamountdueandpayableby

the Bank under this Guarantee. However, our liability under this Guarantee shall be

restrictedtoanamountnotexceedingRs.43,00,000/‐(RupeesFortyThreeLacsOnly).

4. This Guarantee shall be irrevocable and remain in full force for a period of 180 (one

hundredandeighty)days from thebidduedateor for such extendedperiodasmaybe

mutuallyagreedbetweentheDepartmentandtheBidder,andagreedtobytheBank,and

shallcontinuetobeenforceabletillallamountsunderthisGuaranteehavebeenpaid.

5. We, theBank, further agree that theDepartment shall be the sole judge to decide as to

whether theBidder is in default of due and faithful fulfillment and compliancewith the

termsandconditionscontainedintheBiddingDocumentsincluding,interalia,thefailure

of the Bidder to keep its bid open during the bid validity period set forth in the said

BiddingDocuments, and the decision of theDepartment that theBidder is in default as

aforesaid shall be final and binding on us, notwithstanding any differences between the

DepartmentandtheBidderoranydisputependingbeforeanyCourt,Tribunal,Arbitrator

oranyotherDepartment.

6. TheGuaranteeshallnotbeaffectedbyanychangeintheconstitutionorwindingupofthe

BidderortheBankoranyabsorption,mergeroramalgamationoftheBidderortheBank

withanyotherperson.

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7. InordertogivefulleffecttothisGuarantee,theDepartmentshallbeentitledtotreatthe

Bank as the principal debtor. The Department shall have the fullest liberty without

affecting in anyway the liability of theBankunder thisGuarantee from time to time to

varyanyofthetermsandconditionscontainedinthesaidBiddingDocumentsortoextend

time for submission of the Bids or the bid validity period or the period for conveying

acceptance of Letter of Intimation of Award of Lease by the Bidder or the period for

fulfillmentandcompliancewithalloranyofthetermsandconditionscontainedinthesaid

BiddingDocumentsbythesaidBidderortopostponeforanytimeandfromtimetotime

anyofthepowersexercisablebyitagainstthesaidBidderandeithertoenforceorforbear

fromenforcinganyofthetermsandconditionscontainedinthesaidBiddingDocuments

orthesecuritiesavailabletotheDepartment,andtheBankshallnotbereleasedfromits

liability under these presents by any exercise by the Department of the liberty with

referencetothemattersaforesaidorbyreasonoftimebeinggiventothesaidBidderor

anyotherforbearance,actoromissiononthepartoftheDepartmentoranyindulgenceby

theDepartmenttothesaidBidderorbyanychangeintheconstitutionoftheDepartment

oritsabsorption,mergeroramalgamationwithanyotherpersonoranyothermatteror

thingwhatsoeverwhich under the law relating to suretieswould but for this provision

havetheeffectofreleasingtheBankfromitssuchliability.

8. Anynoticebywayofrequest,demandorotherwisehereundershallbesufficientlygiven

ormadeifaddressedtotheBankandsentbycourierorbyregisteredposttotheBankat

theaddresssetforthherein.

9. Weundertaketomakethepaymentonreceiptofyournoticeofclaimonusaddressedto

[nameofBankalongwithbranchaddress]anddeliveredatourabovebranchwhoshallbe

deemedtohavebeendulyauthorisedtoreceivethesaidnoticeofclaim.

10. It shall not be necessary for Department to proceed against the said Bidder before

proceeding against the Bank and the Guarantee herein contained shall be enforceable

against the Bank, notwithstanding any other security which the Department may have

obtained from the said Bidder or any other person and which shall, at the time when

proceedingsaretakenagainsttheBankhereunder,beoutstandingorunrealised.

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11. We,theBank, furtherundertakenot torevokethisGuaranteeduring itscurrencyexcept

withthepriorapprovaloftheDepartmentinwriting.

12. TheBankdeclaresthatithaspowertoissuethisGuaranteeanddischargetheobligations

contemplatedherein,theundersignedisdulyauthorisedandhasfullpowertoexecutethis

GuaranteeforandonbehalfoftheBank.

13. Notwithstandinganythingcontainedherein

i)OurliabilityunderthisBankGuaranteeshallnotexceedRs.[●](Rupees[●]only).

ii)ThisBankGuaranteeshallbevalidupto[●];and

iii) Weare liable topay theguaranteedamountoranypart thereofunder thisBank

Guaranteeonlyandonly ifyouserveuponusawrittenclaimordemandonor

before[●].

SignedandDeliveredby________BankBythehandofMr./Ms________,its________andauthorisedofficial.(SignatureoftheAuthorisedSignatory)(OfficialSeal)

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ANNEXUREF:JOINTBIDDINGAGREEMENT

(Tobeexecutedonstamppaperofappropriatevalue)THISJOINTBIDDINGAGREEMENTisenteredintoonthisthe…………dayof…………20…

AMONGST

1.{…………,acompany/individual/partnership/incorporated/registeredunderthe………}and

havingits{registeredoffice/office}at…………(hereinafterreferredtoasthe“FirstPart”orthe

“LeadMember”whichexpressionshall,unlessrepugnanttothecontext includeitssuccessors

andpermittedassigns)

AND

2.{…………,acompany/individual/partnership/incorporated/registeredunderthe………}and

having its{registeredoffice/office}at…………(hereinafterreferredtoasthe“SecondPart”or

the“1stConsortiumMember”whichexpressionshall,unlessrepugnanttothecontextinclude

itssuccessorsandpermittedassigns)

AND

3.{…………,acompany/individual/partnership/incorporated/registeredunderthe………}and

havingits{registeredoffice/office}at…………(hereinafterreferredtoasthe“ThirdPart”orthe

“2ndConsortiumMember”whichexpressionshall,unlessrepugnanttothecontextincludeits

successorsandpermittedassigns)

TheabovementionedpartiesoftheFIRST,SECOND,ANDTHIRDPARTarecollectivelyreferred

toasthe“Parties”andeachisindividuallyreferredtoasa“Party”

WHEREAS,

(A) Transport Department, Government ofWest Bengal (hereinafter referred to as the “the

Department”whichexpressionshall,unlessrepugnanttothecontextormeaningthereof,

includeitsadministrators,successorsandassigns)hasinvitedbids(“bids”)byitsRequest

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forProposalvideRfPNo.10dated11thFebruary2015(“RfP”)forselectionofbiddersfor

‘LongtermleaseofsurpluslandatBelgachiadepotofCTC’(the“Project”).

(B) ThePartiesare interested in jointlybidding for theProjectasmembersofaConsortium

and inaccordancewith the termsandconditionsof theRfPandotherbiddocuments in

respectoftheProject,and

(C) ItisanecessaryconditionundertheRfPthatthemembersoftheConsortiumshallenter

intoaJointBiddingAgreement(the“Agreement”)andfurnishacopythereofwiththebid.

NOWITISHEREBYAGREEDasfollows:

1. DefinitionsandInterpretations

InthisAgreement,thecapitalisedtermsshall,unlessthecontextotherwiserequires,have

themeaningascribedtheretoundertheRfP.

2. Consortium

2.1 The Parties do hereby irrevocably constitute a consortium (the “Consortium”) for the

purposesofjointlyparticipatinginthebiddingprocessfortheProject.

2.2 The Parties hereby undertake to participate in the bidding process only through this

Consortiumandnotindividuallyand/orthroughanyotherconsortiumconstitutedforthis

Project,eitherdirectlyorindirectlyorthroughanyoftheirassociates.

3. Covenants

The Parties hereby undertake that in the event the Consortium is declared the Selected

BidderandawardedtheProject,itshallmakethepaymentoftheLeasePremiumandalso

enterintoLeaseDeedforperformingallitsobligationsastheLesseeintermsoftheLease

DeedfortheProject.

4. RoleoftheParties

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ThePartiesherebyundertakethatPartyoftheFirstPartshallbetheLeadMemberofthe

Consortium and shall have the Power of Attorney from all Parties for conducting all

business for and on behalf of the Consortium during the Bidding Process and until the

signing of the Lease Deed when all the obligations of the Consortium shall become

effective.

5. JointandSeveralLiability

ThePartiesdoherebyundertaketobejointlyandseverallyresponsibleforallobligations

andliabilitiesrelatingtotheProjectandinaccordancewiththetermsoftheRfPandthe

LeaseDeed,duringsubsistenceoftheLeaseDeed.

6. RepresentationoftheParties

EachPartyrepresentstotheotherPartiesasofthedateofthisAgreementthat:

(a) SuchPartyisdulyorganised,validlyexistingandingoodstandingunderthelawsof

IndiaandhasallrequisitepowerandauthoritytoenterintothisAgreement;

(b) ShareofeachPartyintheproposedConsortiumshallbeasfollows:‐

(i) [●](leadmember)‐[●]%

(ii) [●]‐[●]%

(iii) [●]‐[●]%

(c) Theexecution,deliveryandperformancebysuchPartyofthisAgreementhasbeen

authorisedbyallnecessaryandappropriatecorporateorgovernmentalactionanda

copy of the extract of the charter documents and board resolution or any other

resolution/PowerofAttorneyinfavourofthepersonexecutingthisAgreementfor

the delegation of power and authority to execute this Agreement on behalf of the

ConsortiumMember is annexed to this Agreement, andwill not, to the best of its

knowledge:

(i) requireanyconsentorapprovalnotalreadyobtained;

(ii) violateanyApplicableLawpresentlyineffectandhavingapplicabilitytoit;

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(iii) violate the memorandum and articles of association, bye‐laws or other

applicableorganisationaldocumentsthereof;

(iv) violateanyclearance,permit,concession,grant,licenseorotherGovernmental

authorisation, approval, judgment, order or decree or any mortgage

agreement, indentureoranyotherinstrumenttowhichsuchPartyisaparty

orbywhichsuchPartyoranyofitspropertiesorassetsareboundorthatis

otherwiseapplicabletosuchParty;or

(v) create or impose any liens, mortgages, pledges, claims, security interests,

charges or encumbrances or obligations to create a lien, charge, pledge,

security interest, encumbrances or mortgage in or on the property of such

Party, except for encumbrances that would not, individually or in the

aggregate, have a material adverse effect on the financial condition or

prospectsorbusinessofsuchPartysoastopreventsuchPartyfromfulfilling

itsobligationsunderthisAgreement;

(d) this Agreement is the legal and binding obligation of such Party, enforceable in

accordancewithitstermsagainstit;and

(e) thereisnolitigationpendingor,tothebestofsuchParty'sknowledge,threatenedto

whichitoranyofitsAffiliatesisapartythatpresentlyaffectsorwhichwouldhavea

material adverse effecton the financial conditionorprospects orbusinessof such

PartyinthefulfillmentofitsobligationsunderthisAgreement.

7. Termination

ThisAgreementshallbeeffectivefromthedatehereofandshallcontinueinfullforceand

effectuntiltheexecutionoftheLeaseDeedfortheProject,incasetheProjectisawardedto

theConsortium.However,incasetheConsortiumiseithernotpre‐qualifiedfortheProject

ordoesnotgetselectedforawardoftheProject,theAgreementwillstandterminatedin

case the Consortium is not pre‐qualified or upon return of the bid security by the

Department to the Bidder, as the case may be. None of the parties will be entitled to

terminate their association with the Consortium, till return of the bid security by the

Department/CTCorpaymentoftheLeasePremiumbytheConsortium,whicheverislater.

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8.Miscellaneous

8.1 ThisJointBiddingAgreementshallbegovernedbylawsofIndia.

8.2 The Parties acknowledge and accept that this Agreement shall not be amended by the

PartieswithoutthepriorapprovaloftheDepartment.

INWITNESSWHEREOFTHEPARTIESABOVENAMEDHAVEEXECUTEDANDDELIVEREDTHIS

AGREEMENTASOFTHEDATEFIRSTABOVEWRITTEN.

SIGNED,SEALEDANDDELIVEREDSIGNED,SEALEDANDDELIVEREDForandonbehalfofForandonbehalfofLEADMEMBERby:SECONDPART(Signature)(Signature)(Name) (Name)(Designation) (Designation) (Address) (Address)SIGNED,SEALEDANDDELIVEREDForandonbehalfofTHIRDPARTby: (Signature)(Name) (Designation) (Address) Inthepresenceof:1. 2.Notes:1. ThemodeoftheexecutionoftheJointBiddingAgreementshouldbeinaccordancewiththe

applicablelaws.

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2. EachJointBiddingAgreementshouldattachacopyoftheextractofthecharterdocuments

anddocumentssuchasresolution/PowerofAttorneyinfavourofthepersonexecutingthisAgreementforthedelegationofpowerandauthoritytoexecutethisAgreementonbehalfoftheConsortiumMember.

71

 

ANNEXUREG:FINANCIALCAPACITYOFBIDDER

(Ontheletterheadofthestatutoryauditor/qualifiedexternalauditor)

Dated:[●]

CertificateofFinancialCapacity2WecertifythatM/s____________,whichisacompanyregisteredundertheCompaniesAct,1956,

has a NetWorth of Rs. _______________ as per its audited books of accounts as on <last date of

financialyear2013‐2014>.We further certify that the saidNetWorthhavebeen calculated in

accordancetotheformulaspecifiedinclause1.4.5oftheRfPvideRfPNo.10dated11thFebruary

2015 for ‘Long term lease of surplus land at the Belgachia depot of CTC’ issued byTransport

Department,GovernmentofWestBengalon11thFebruary2015.

Nameofstatutoryauditor:

Authorisedsignatureof{statutoryauditor/aqualifiedexternalauditorwhoauditsthebooksof

accountofthebidder}:

Sealof {statutoryauditor/aqualifiedexternalauditorwhoaudits thebooksofaccountof the

bidder}:

Date:Note:Incaseofaconsortium,theabovecertificatehastobeprovidedseparatelyforeachmemberoftheconsortium.

                                                            2To be issued by a statutory auditor in case of a company incorporated under the Companies Act, 1956 or a qualified external auditor who audits the books of account of the Bidder in case of other entities. 

72

 

ANNEXUREH:QUALIFICATIONBIDCHECKLIST

Sl.No.

Item CheckedbyBidder

CheckedbyDepartment

1.Lettercomprisingthebid(AnnexureAofAppendixIV);

2.GeneralInformationofBidder(AnnexureBofAppendixIV);

3.Power of Attorney for signing of bid inthe prescribed format (Annexure C ofAppendixIV);

4.

If applicable, the Power of Attorney forLead Member of Consortium in theprescribed format (Annexure D ofAppendixIV);

5.Bid security in the prescribed format(AnnexureEofAppendixIV);

6.Joint Bidding Agreement (in case ofConsortium) (Annexure F of AppendixIV);

7.Financial Capacity of the Bidder(AnnexureGofAppendixIV);

8.Statement of Legal Capacity (Annexure IofAppendixIV);

9. Receiptofpaymentofbiddocumentcost;

10.PhotocopyofRfPdocumentinitialedalongwithrubberstamp/sealasatokenofacceptance.

73

 

ANNEXUREI:STATEMENTOFLEGALCAPACITY

(Ontheletterheadofthebidder/leadmemberoftheconsortium)

Dated:[]

ToCommissionerTransportDepartment,GovernmentofWestBengal(In‐chargeoftheProjectofLongtermleaseofsurpluslandatBelgachiadepotofCTC)ParibahanBhawan,1stFloor12,R.N.MukherjeeRoad,Kolkata–700001DearSir,Wehereby confirm thatwe/ ourmembers in the consortium (constitution ofwhichhas beendescribedintheapplication)satisfythetermsandconditionslaidoutintheRfPdocumentvideRfPNo.10dated11thFebruary2015.We have agreed that……………………, one of themembers of the consortium, (insertmember’sname)willactastheleadmemberofourconsortium.*Wehaveagreedthat…………………..(insertindividual’sname)willactasourrepresentative/will

actastherepresentativeoftheconsortiumonitsbehalf*andhasbeendulyauthorizedtosubmit

thebidinrespectofRfPfor‘LongtermleaseofsurpluslandatBelgachiadepotofCTC’issuedby

TransportDepartmentoftheGovernmentofWestBengalon11thFebruary2015.

Further, the authorised signatory is vested with requisite powers to furnish such letter andauthenticatethesame.Thankingyou,

Yoursfaithfully,

(Signature,nameanddesignationoftheauthorisedsignatory)Forandonbehalfof……………………………..

*Pleasestrikeoutwhicheverisnotapplicable.

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APPENDIXV:FORMATOFFINANCIALBID

(Ontheletterheadofthebidder/leadmemberoftheconsortium)

Dated:[]

ToCommissionerTransportDepartment,GovernmentofWestBengal(In‐chargeoftheProjectofLongtermleaseofsurpluslandatBelgachiadepotofCTC)ParibahanBhawan,1stFloor12,R.N.MukherjeeRoad,Kolkata–700001

Sub: Financialbidfor‘LongtermleaseofsurpluslandatBelgachiadepotofCTC’

DearSir,1. WithreferencetoyourRfPdocumentvideRfPNo.10dated11thFebruary2015,we,having

examined theBiddingDocumentsandunderstood their contents,herebysubmitourbidfortheaforesaidProject.Thebidisunconditionalandunqualified.Weherebystatethatourbid is inaccordancewiththebiddingdocumentsandproformaLeaseDeedandherebybidthefollowingsumasourFinancialBid:

Amountinwords AmountinfiguresRupees_______________________________________________________________

INR___________________

Weagree topay95%of the aboveFinancialBid asLeasePremium for leaseof the saidland parcel, in terms of the RfP and to keep this offer valid for 180 (one hundred andeighty)daysfromthebidduedatespecifiedintheRfP,orasextendedbyusfromtimetotime.

2. WeagreeandundertaketoabidebyallthetermsandconditionsoftheRfPdocument.

3. IncasewearedeclaredastheSelectedBidder,weagreetomakethepaymentoftheLeasePremiumasperthetermsandconditionsandtimelinesgiveninclause2.3.5and2.4oftheRfPdocument.

Yoursfaithfully,

(Signature,nameanddesignationoftheauthorisedsignatory)

(Nameandsealofthebidder/leadmember)

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APPENDIXVI:PROFORMALEASEDEED

THISDEEDOFLEASEmade this [•] day of [•], TwoThousand and FifteenBETWEEN

THE CALCUTTA TRAMWAYS COMPANY (1978) LIMITED, a Government of West Bengal

UndertakingandaGovernmentCompanywithinthemeaningoftheCompaniesAct,1956,having

itsregisteredofficeat12,R.N.MukherjeeRoad,Kolkata–700001,hereinafterreferredtoasthe

“LESSOR”(whichexpressionshallunlessexcludedbyorrepugnanttothesubjectorcontextbe

deemedtomeanandincludeitssuccessororsuccessors‐in‐interestand/orassigns)oftheONE

PART AND [•], a Company incorporated under the Companies Act, 1956/ Limited Liability

Partnership incorporated under the Limited Liability Partnership Act, 2008/ partnership firm

withinthemeaningoftheIndianPartnershipAct,1932havingitsregisteredoffice/officeat[•],

hereinafter referred to as the “LESSEE” (which expression shall unless it be repugnant to the

context or meaning thereof mean and include its successor or successors‐in‐office and/or

permittedassigns)oftheOTHERPART:

WHEREAS:

A. TheLessorisseizedandpossessedofand/orotherwisewellandsufficientlyentitledto

ALLTHAT piece and parcel of land containing an area of 59.33 cottahs,more or less,

situate,lyingatandbeingpartofitsDepotat34,KhudiramBoseSaranisinceseparated

and renumbered as premises No. [•], within Tala P.S. andWard No. 3 of the Kolkata

Municipal Corporation, fully described in the SCHEDULE hereunder written and

hereinafterreferredtoasthe“saidpremises”or“demisedpremises”.

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B. Bidswere invited by the Government ofWest Bengal in its Transport Department for

leaseofthesaidpremisesvideRequestforProposalvideRfPNo.10dated11thFebruary

2015.

C. TheLesseeparticipated in thesaidbiddingprocessandtheFinancialBidof theLessee

being the highest bid so received for lease of the said premises from the qualified

bidders, the said bid was accepted subject to the Lessee complying with terms and

conditionscontainedinthedocumentofRequestforProposal.

D. TheLesseehassincepaidtotheLessortheentirepremiumreserved forgrantof lease

andhasnowbecomeentitledtoaleaseofthesaidpremisesfromtheLessor.

E. TheLessorhasnowagreedtogranttotheLesseealeaseofthesaidpremisesforaperiod

of99(ninetynine)yearsfromthedateofdeliveryofpossessionofthedemisedpremises

totheLesseeandonthetermsandconditionsashereinaftercontained.

NOWTHISDEEDOFLEASEWITNESSETHasfollows:

I. In considerationofapremiumofRs. [•]/‐ (Rupees [•]only)paidby theLessee to the

Lessoratorbeforetheexecutionofthesepresents(thereceiptwhereoftheLessordothhereby

admit and acknowledge) and in further consideration of the rent hereby reserved and of the

terms,conditionsandcovenantshereinaftercontainedandonthepartoftheLesseetobepaid

observed performed and fulfilled, the Lessor doth hereby demise unto the LesseeALLTHAT

77

 

piece and parcel of land containing by measurement an area of 59.33 cottahs, more or less,

situate, lying at andbeingpart of its depot at 34,KhudiramBose Sarani since separated and

renumbered as premises No. [•], within Tala P.S. and Ward No. 3 of the Kolkata Municipal

Corporation,fullydescribedintheSCHEDULEhereunderwrittenanddelineatedinthemapor

plan hereto annexed and thereon bordered red and hereinafter referred to as the “demised

premises”(whichexpressionshall,whereverthecontextsorequiresorpermits,alsomeanand

include the buildings tobe constructed thereon)TOHAVEANDTOHOLD the sameunto the

Lessee for a period of 99 (ninety nine) years commencing from the date of possession of the

demised premises has been handed over being [•] (hereinafter referred to as the “date of

commencementoflease”)YIELDINGANDPAYINGTHEREFORuntotheLessorduringthesaid

termanannualgroundrentcalculatedattherateofRs.[•]/‐(Rupees[•]only)perannumfrom

thedateofcommencementoflease(hereinafterreferredtoasthe“rent”)withoutanydeduction

orabatementwhatsoeveronorbeforethe15thdayofthefirstmonthofeveryyearofthedemise

accordingtoEnglishCalendarforwhichthesameispaid.

IA. The Lessor has already handed over vacant and peaceful possession of the demised

premisestotheLesseeonorbefore[•](“dateofpossession”).

II. ANDTHELESSEEDOTHHEREBYCOVENANTWITHTHELESSORasfollows:

2.1 ToregularlyandpunctuallypaytherenthereinreservedtotheLessoronthedaysandin

themannerhereinmentionedwithoutanydeductionorabatementwhatsoever.

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2.2 To pay and discharge all existing and future municipal rates, taxes, revenues,

assessments, impositions and outgoings (including interest and penalties in case of delayed

payment)whatsoeverwhichnowareorduringthesaidtermshallbeimposedorchargedupon

thedemiseofthedemisedpremisesandwhichmaybepayablebytheowneroroccupierthereof

whetherinrespectofthedemiseherebycreated,thelandcomprisedinthedemisedpremisesor

thebuilding(s)tobeerectedthereon.

2.3 Toundertakeconstructionofthebuilding(s)onthedemisedpremisesforsuchpurpose

asmay be allowed by themunicipal and appropriate authorities within 12 (twelve)months

fromthedateofhandingoverofpossessionofthedemisedpremisestotheLesseeinaccordance

withtheplanssanctionedandspecificationstobeapprovedbytheappropriateauthority/body

andaccording to the rulesand regulations framed for theuseof thedemisedpremisesand to

complete construction thereofwithin a period of 60 (sixty)months from the date of handing

over of possession of the demised premises PROVIDEDHOWEVER that the Lessormay at its

discretiononanapplicationbeingmadeto itby theLessee forgoodcausesandconsideration,

includingexistenceof conditionsof forcemajeureandonpaymentof such feesorpenalty, by

whatevernamecalled,asmaybefixedbytheLessorfromtimetotime,granttotheLesseesuch

extension of time to commence and/or complete construction of the said building(s) on the

demisedpremisesforsuchperiodastheLessormaydetermineFURTHERPROVIDEDHOWEVER

that upon failure of the Lessee to comply with such covenant to commence and complete

construction of the building(s)within the time originally fixed or asmay be extended by the

Lessor,theleaseshallbeliabletobeterminatedbytheLessorandtheLessorentitledtore‐enter

intooruponthedemisedpremisesandobtainpossessionthereof.

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2.4 Tocomplywithandfollowallapplicablelaws,rulesandregulationsforconstructionand

use, enjoyment and possession of the demised premises and the building(s) to be erected

thereon [including but not limited to the LandUseDevelopment and Control Plan (LUDCP) /

DevelopmentControlRegulationsoftheKolkataMetropolitanDevelopmentAuthority/Kolkata

MunicipalCorporationfortheKolkataMetropolitan/MunicipalAreaorpartthereofandalsothe

Building Rules thereof or of the concerned Corporation /Municipality / Panchayat any other

LocalAuthority]andtobesolelyanswerableandresponsibleforallbreachesand/ordefaultsin

compliancethereofandtokeeptheLessorsavedharmlessandindemnifiedforalllossesclaims

anddemandswhichtheLessormaysufferorbeputtobyreasonofanybreachorallegedbreach

ofthiscovenant.

2.5 Toobtainat itsowncostallpermissionsandlicenceswhichmaybenecessarytomake

construct, erect, hold, use and/or enjoy the building(s) on the demised premises and observe

and perform all laws, rules and regulations which may be required to be observed and

performed by it, at its own costs and responsibility, keeping the Lessor saved harmless and

indemnifiedinthisregard.

2.6 Tokeepthedemisedpremisesandthebuilding(s) thereon inaneatandcleanmanner

and hygienic condition free from all sorts of nuisance and not to allow accumulation of any

water,waste,dirtor garbage inanypart thereofwhich isor canbea risk to thehealthof the

occupantsof thedemisedpremisesand thebuilding(s) thereonorof thenearbyproperties at

anytime.

2.7 Tomaintainandkeepallstructurestobeerectedonthedemisedpremisesingoodand

habitablecondition.

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2.8 Tomakeallarrangementsforsecurity,firefightingandfiresafetyandallnecessarycivic

facilities and amenities as may be required for preservation and protection of the demised

premises at its own cost and to the satisfaction of the Lessor and to carry out regular

maintenanceandreplacementofelectricalwirings,installationsandappliancesthereat.

2.9 To allow the Lessor, its agents and servantswith 24 hours’ previous notice inwriting

(except for emergencieswhen no such noticewould be required) to enter into and upon the

demisedpremisesandallstructuresthereonandviewthestateandconditionthereofandtogive

or leave notice of any defect in such conditionwhich the Lessee shall be liable tomake good

within15daysaftersuchnoticehasbeengivenorleft.

2.10 To make regular payments for consumption of electricity, water and other services

and/orutilitiessuppliedtoorobtainedforthedemisedpremisesandtokeeptheLessorsaved

harmlessand indemnified in thisregard. In theevent thereareanyamountsoutstandingwith

respecttowaterandelectricityoranyotherutilitiesorfacilitiesorservicesconsumedoravailed

forthedemisedpremisesontheexpiryorsoonerdeterminationofthisLeaseDeed,theLessee

shallbe liable tomakepayments for thesameto theconcernedauthoritynotwithstanding the

expiryordeterminationofthislease.

2.11 ToexecutetothesatisfactionoftheLessorallworksandobserveandperformallsuch

rules and conditionswhich shall appear to the Lessoror to the appropriate authorities of the

Statetobenecessaryordesirableinordertokeepthedemisedpremisesingoodsanitaryorder

andcondition.

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2.12 To preserve intact the boundaries of the demised premises and to keep them well

demarcatedwithboundarywalls,pillarsorfencingaccordingtorequisitionfromtimetotimeas

maybemadeby theLessorand topoint themoutwhenrequiredby theLessor toanyofficer

dulyauthorizedbytheLessorinwritingtoinspectthem.Shouldanyboundarymarkbemissing,

the Lessee shall report the fact to theLessor. TheLessee shallmaintain suchboundarywalls,

pillarsorfencingingoodandproperconditionduringthetermofthisleaseatitsowncost.

2.13 Totakestepstoensurethatnothirdpartymayencroachintooruponanyportionofthe

demisedpremisesorthebuilding(s)tobeerectedthereon.

2.14 To allow anyperson authorisedby the Lessor to inspect, repair and clean sewer lines

and/or manholes or to do any other works in connection therewith, within the demised

premiseswithoutanyobstructionorhindrancebytheLesseeorbyanyofitsmenandagents.

2.15 Nottouseorallowthedemisedpremisesoranypartthereoforanyconstructionthereon

foranyillegalorimmoralpurposesorforanynoisyoroffensivetradeorbusiness.

2.16 Nottoamalgamatethedemisedpremisesoranypartthereofwithanyotherplotorplots

oflandwithoutthepriorwrittenpermissionoftheLessor.Nottoseparatethedemisedpremises

oranypartthereoffromthemotherpremises.

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2.17 Nottoremoveanyearthfromthedemisedpremisesforanypurposeotherthanforthe

purpose for which the land is demised, which earth should be used for re‐filing of trenches

excavated for construction and not to cause any damage or depreciation to the demised

premises.

2.18 Nottobringinorstoreorallowtobebroughtinorstoredinthedemisedpremisesor

any part thereof any hazardous inflammable combustible or explosive substance or any hide,

skinorotherarticleslikelytoinjureordamagethedemisedpremisesand/orthestructuresto

beconstructedthereonandnotdoorallowtobedoneonthedemisedpremisesanythingthat

may deteriorate the value of the demised premises or injure the same in any way, except in

accordancewithlaw.

2.19 Nottoallowthedemisedpremisesoranyconstructionthereonoranypartthereoftobe

usedasaplaceofpublicworshiporburialorcremationgroundandnotallowanyshrine,temple,

mosque, church or any other kind of place of worship to be erected thereon or on any part

thereofforthesaidpurposes.

2.20 Not toassignand/or transfer its rightor interest in thedemisedpremisesor anypart

thereof(exceptbywayofsub‐lease,sub‐lettingoranyothermodeormannernotamountingtoa

complete assignment of Lessee’s right title and interest in thedemisedpremises as described

hereinafter in clause 3.2) without previous approval in writing of the Lessor. A transfer or

assignment which is restricted hereby shall also include transfer or assignment by way of

amalgamation,reconstructionoranyothermodeormannerbywhichthe leaseholdinterestof

theLesseeistransferredtoanyotherperson,withouttheapprovalinwritingoftheLessorwith

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necessaryconcurrenceoftheGovernmentofWestBengalfirsthadobtainedProvidedHowever

That the Lessee shall have the right tomortgage or charge its leasehold interest in favour of

ScheduledBanks/FinancialInstitutions.

2.21 Not to encroach or allow or suffer any encroachment to bemade upon the adjoining

roadsoranyportionsof landssurroundingthedemisedpremisesoruponanyotheradjoining

landwhatsoever.

2.22 Notatanytimeduringthetermofthislease,toopenorworkordiganyquarriesforclay,

gravel or sand, inuponorunder thedemisedpremisesand theLesseeagrees that theLessor

reservestherighttoallmineralsinthedemisedpremisestogetherwithsuchrightsofwayand

any other reasonable facilities as be requisite for mining, gathering and carrying away such

minerals.

2.23 Not to keep or leave at any time during the term of this lease the demised premises

and/orthebuilding(s)erectedthereonunused,unattendedorlockedforaperiodofmorethan

10(ten)months.

2.24 Not to claim any damage or compensation for delay in providing any infrastructural

facility such as sewerage connection, water supply, electricity connection for the demised

premisesorforanyothersimilarcauseornature.

2.25 Nottodoorcausetobedoneinoruponthedemisedpremisesoranypartthereoforin

thebuilding(s)thatmaybeerectedthereon,anyactorthingwhichshallormaybeorbecomea

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nuisance, damage, annoyance, inconvenience or danger to the demised premises or to the

ownersoroccupiersofanyadjoiningorneighbouringlandorpremises.

2.26 At the expiry of the term hereby granted or sooner determination thereof, the Lessee

shallmakeovervacantandpeacefulpossessionofthedemisedpremisestotheLessortogether

with all buildings and constructions erected thereon, free from all encumbrances, charges,

mortgages and without payment of any cost or compensation for the buildings/structures

existingatthetimeofexpiryofleaseorsoonerdeterminationthereof.

III. THELESSORHEREBYCOVENANTSWITHTHELESSEEasfollows:

3.1 The Lessee, paying the annual lease rent, the said rates and taxes, and other amounts

hereby reserved and observing and performing the terms conditions and covenants herein

containedandonitsparttobepaidperformedandobserved,shallholdandenjoythedemised

premises during the termhereby createdwithout any interruption, hindrance, disturbance or

obstructionbytheLessororanypersonclaimingthroughunderorintrustfortheLessor.

3.2 ThattheLesseeshallbeentitledtosub‐let,sub‐leaseorotherwisedealwithordisposeof

constructedspaces inthebuilding(s) tobeerectedonthedemisedpremisesnotamountingto

anyassignmentofentiretyofLessee’sinterestinthedemisedpremisesontermsandconditions

notcontrarytoorinconsistentwiththetermsofthesepresents,withoutneedofanyapprovalof

theLessorPROVIDEDHOWEVERthat theLesseeshall alwayskeep theLessorsavedharmless

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andindemnifiedfromandagainstanylossesclaimsordemandswhichtheLessormaysufferor

beputtobyreasonofanysuchsub‐lettingoruse.

3.3 Theleaseshall,withthepriorpermissionofthelessor,berenewableattheoptionofthe

Lessee foronemoretermof99(ninetynine)yearswhichoptiontheLesseemustexercisenot

before1 (one) yearbefore the expiryof the termhereby created andnot later than3 (three)

monthspriortoitsexpiry,byservingnoticeinwritingtotheLessor,whereupon,theLessormay,

grant in favourof theLessee, aDeedofRenewalof the leaseonsimilar termsand conditions,

whichistobestampedandregisteredattheLessee’scostsandexpenses.

IV. THELESSORANDTHELESSEEHEREBYAGREEANDCOVENANTWITHEACHOTHER

asfollows:

4.1 ThatanydemandforpaymentornoticerequiringtobemadeuponorgiventotheLessee

shall be sufficiently made or given if sent by the Lessor to the Lessee at the address of the

demisedpremisesorsentbyregisteredpost/speedpostaddressedtotheLesseeatthedemised

premisesor to its last knownaddress and that, thenotice requiring tobe given to theLessor

shallbesufficientlygivenifdeliveredatorsentbyregisteredpost/speedpostaddressedtothe

officeoftheLessee.AllchangesofaddressoftheLesseeshallbecommunicatedbytheLesseeto

theManagingDirectoroftheLessorinwritingwithinareasonableperiodofitschange.

4.2 That any relaxation and indulgence granted by the Lessor to the Lessee shall not in

anywayprejudicetherightsoftheLessorunderthisDeedofLease.

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4.3 ThatthefailureoftheLessortoenforceinanyoneormoreinstances,performanceofany

of the termscovenantsandconditionsof thesepresentsshallnotbeconstruedasawaiveror

relinquishmentofanyrightorclaimgrantedorarisinghereunderorofthefutureperformance

ofanysuchtermconditionandcovenantandsuchfailureshallnotinanywayaffectthevalidity

ofthisDeedofLeaseortherightsandobligationsofthepartieshereto.TheLesseeagreesthata

waiver of any term or provision hereof may only be made by a written instrument of

modificationofleaseexecutedbybothpartieshereto.

4.4 ThatanystatutorypowersasmayhavebeenorwillbeconferredupontheLessorshall

automaticallyapplytothedemisedpremisesandprovisionsinthatrespectshallbedeemedto

havebeenincorporatedinthesepresentsbywayofreferenceandtheLesseeisdeemedtohave

constructivenoticethereof.

4.5 That the terms and conditions of the lease shall be subject to changes of policy of the

LessorfromtimetotimeandtheLesseeshallabidebythesame.

4.6 If the Lessee being a registered partnership firm or Consortium comprising of an

individual or individuals, whereby the constituent individual or individuals shall become

insolventorcommitanactofinsolvencyorbeadjudicatedinsolventorenterintoacomposition

orarrangementwithitscreditorsoriftheLesseebeingacompanyorcorporatebodyorLimited

Liability Partnership (LLP) shall go into liquidation or bewound upwhether compulsorily or

voluntarily (including for the purpose of amalgamation or re‐construction) or suffer any

execution proceedings to be levied or a receiver to be appointed in respect of any of their

propertiesandeffectsornotwithstandinganythinginthesepresentscontained,iftheLesseeis

inbreachofanyoftheterms,conditionsandcovenantscontained inthesepresentsandon its

part to be paid observed or performed and the Lessor calling upon the Lessee to rectify the

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breachcomplainedofandsuchbreachnotbeingcuredor rectified to theLessor’s satisfaction

withinaperiodof6(six)monthsfromthedateofserviceofsuchnotice,thenandinanyofsuch

cases, it shallbe lawful for theLessororanypersondulyauthorisedby itwithoutany further

noticeatanytimethereafter totreatthisdemiseasdeterminedandtore‐enter intoandupon

thedemisedpremisesoranypartthereofandthesametohaveagainre‐possessedandenjoyed

asinitsformerestateandwithoutbeingliabletopayanycostorcompensationforthedemised

premises or the buildings or structures thereon which shall vest in the Lessor on such

terminationandnoticeofresumption,butwithoutprejudicetoanyrightofactionorremedyof

theLessorinrespectofanyantecedentbreachornon‐performanceornon‐observanceofanyof

thecovenantsandconditionsbytheLesseehereincontained.

4.7 ThatifitisfoundthattheleaseofthedemisedpremiseshasbeenobtainedbytheLessee

bymisrepresentationor fraud, theLease shall standdeterminedand theLessorentitled to its

rightscontainedinclause4.6above.

4.8 Thatintheeventofthedemisedpremisesoranypartthereoforanystructurethereon

being materially damaged or destroyed by earthquake tempest or other act of God or any

irresistibleforceorfirenotcausedbyanyactorneglectonthepartoftheLesseesoastorender

thedemisedpremisesoranypart thereofsubstantiallyandpermanentlyunfit for thepurpose

forwhichithasbeenlet,thisleaseshallattheoptionoftheLesseebevoid.

4.9 That incaseofanydispute in the interpretationofanyof theclausesof the termsand

conditioncontainedinthisDeedofLease, thedecisionoftheLessorshallbefinalandbinding.

Disputesanddifferencesarisingoutoforinconnectionwithorrelatingtotheinterpretationor

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implementation or termination of thisDeed of Lease, the lease to be granted in favour of the

Lesseewhichcannotbesettledbymutualnegotiationwithin60(sixty)days,shallbereferredto

thesolearbitrationofanArbitratortobeappointedbythePrincipalSecretaryoftheTransport

Department of the GoWB. Such arbitration shall be held according to the provisions of the

ArbitrationandConciliationAct,1996andanymodificationorreenactmentthereto.Thevenue

ofthearbitrationproceedingsshallbeatKolkataandlanguageofthearbitrationshallbeEnglish.

The arbitration award shall be final and binding upon theparties and theparties agree to be

boundtherebyandtoactaccordingly.Whenanydisputehasbeenreferredtoarbitration,except

forthemattersindispute,thepartiesshallcontinuetoexercisetheirremainingrespectiverights

andfulfilltheirremainingrespectiveobligations.

4.10 Thatboth theLessorand theLesseeexpresslyagree for registrationof thesepresents.

Thecostofpreparing,stampingandregisteringthisDeedofLeaseshallbebornebytheLessee.

4.11 CourtsatKolkataaloneshallhaveexclusivejurisdictiontotryandentertainalldisputes

arisingoutofthisDeedofLeaseandthetransactionscontemplatedherein.

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THESCHEDULEABOVEREFERREDTO:

(Descriptionofthedemisedpremises)

ALLTHATpiece and parcel of land containing an area of 59.33 cottahs,more or less,

situate, lying at and being premises No. [•], under Tala P.S. and Ward No. 3 of the Kolkata

Municipal Corporation and delineated in the map or plan annexed hereto and bordered red

thereonandbuttedandboundedasfollows,thisistosay:

OntheNORTH : ByBelgachiadepotofCTC;

OntheEAST : Byprivateproperty;

OntheSOUTH : ByBelgachiaRoad;and

OntheWEST : ByBelgachiadepotofCTC

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INWITNESSWHEREOFthepartiestothesepresentshaveheretosetandsubscribed

theirrespectivehandsontheday,monthandyearfirstabovewritten.

SIGNED AND DELIVERED for and on

behalfoftheLESSORbyMr.[•],[•],duly

authorized by the Lessor by resolution

dated [•] of its Board in this regard at

Kolkatainthepresenceof:

SIGNED AND DELIVERED for and on

behalf of the LESSEE by Mr. [•], its [•],

pursuant to a resolution of its Board of

Directors passed at its meeting held on

[•]atKolkatainthepresenceof:

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APPENDIXVII:BANKGUARANTEEFORPERFORMANCEGUARANTEE 

(Tobeexecutedonstamppaperofappropriatevalue)

B.G.No. Dated:[]

ManagingDirector,

TheCalcuttaTramwaysCompany(1978)Ltd.

1. In consideration of the Transport Department, Government of West Bengal, having its

office at Paribahan Bhawan, 1st Floor, 12, R. N. Mukherjee Road, Kolkata – 700 001

(hereinafterreferredtoasthe“Department”,whichexpressionshallunlessitberepugnant

tothesubjectorcontextthereofincludeits,successorsandassigns)havingagreedtoissue

onyourbehalf, viz. onbehalf ofTheCalcuttaTramwaysCompany (1978)Ltd. (for short

“CTC”), letterof intimationofawardofcontract (“LOI”) in favourof _________aCompany

registeredundertheCompaniesAct,1956andhavingitsregisteredofficeat_________[and

acting on behalf of its Consortium] (hereinafter referred to as the “Bidder”, which

expressionshallunless itberepugnanttothesubjectorcontext thereof include its/their

executorsadministrators,successorsandassigns), for ‘Longtermleaseofsurpluslandat

Belgachia depot of CTC’ (hereinafter referred to as the “Project”) pursuant to the RfP

documentvideRfPNo.10dated11thFebruary2015 issuedinrespectoftheProjectand

otherrelateddocuments(hereinaftercollectivelyreferredtoas“BiddingDocuments”),we

[NameoftheBank]havingourregisteredofficeat______andoneofitsbranchesat________

(hereinafterreferredtoasthe“Bank”),attherequestoftheBidder,doherebyintermsof

clause2.5.2oftheRfP,irrevocably,unconditionallyandwithoutreservationguaranteethe

due and faithful fulfilment and performance of the obligations of the said Bidder as

contained in the RfP document and unconditionally and irrevocably undertake to pay

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forthwith toCTCanamountofRs. [•]/‐ (Rupees [•]only) (hereinafter referred toas the

“Guarantee”)asourprimaryobligationwithoutanydemur,reservation,recourse,contest

orprotestandwithout reference to theBidder if theBiddershall fail to fulfillorcomply

withalloranyofthetermsandconditionscontainedinthesaidBiddingDocumentsandon

itsparttobepaid,observedandperformedincludingthecompletionofconstructionand

obtaining notice of completion from a certified Licensed Building Surveyor/ Licensed

BuildingArchitectaspertheKolkataMunicipalCorporationAct,1980andtherulesmade

thereunderinrespectthereofonthesaidpremisesintermsoftheRfPdocument.

2. AnysuchwrittendemandmadebyCTCstatingthattheBidderisindefaultofthedueand

faithful fulfillmentandperformanceof theobligationsof theBiddercontained in theRfP

Documentshallbefinal,conclusiveandbindingontheBank.

3. We, theBank,doherebyunconditionallyundertake topay theamountsdueandpayable

under this Guarantee without any demur, reservation, recourse, contest or protest and

withoutanyreferencetotheBidderoranyotherpersonand irrespectiveofwhetherthe

claimofCTCisdisputedbytheBidderornotmerelyonthefirstdemandfromCTCstating

that the amount claimed is due to CTC by reason of failure of the Bidder to fulfill and

perform its obligations contained in the RfP Document for any reasonwhatsoever. Any

suchdemandmadeontheBankshallbeconclusiveasregardsamountdueandpayableby

the Bank under this Guarantee. However, our liability under this Guarantee shall be

restrictedtoanamountnotexceedingRs.[•](Rupees[•]only).

4. This Guarantee shall be irrevocable and remain in full force for a period of 120 (one

hundredand twenty)daysafterstipulateddateofobtainingnoticeof completion froma

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certified Licensed Building Surveyor/ Licensed Building Architect as per the Kolkata

Municipal Corporation Act, 1980 and the rules made thereunder in respect of the

constructionandthereafterforsuchextendedperiodasmaybemutuallyagreedbetween

the Department and the Bidder, and agreed to by the Bank, and shall continue to be

enforceabletillallamountsunderthisGuaranteehavebeenpaid.

5. We, theBank, further agree thatCTC shallbe the sole judge todecideas towhether the

Bidder is in default of due and faithful fulfillment and performance of its obligations

contained in the RfP Document and the decision of CTC that the Bidder is in default as

aforesaid shallbe final andbindingonus,notwithstandinganydifferencesbetweenCTC

andtheBidderoranydisputependingbeforeanyCourt,Tribunal,Arbitratororanyother

authority.

6. TheGuaranteeshallnotbeaffectedbyanychangeintheconstitutionorwindingupofthe

BidderortheBankoranyabsorption,mergeroramalgamationoftheBidderortheBank

withanyotherperson.

7. InordertogivefulleffecttothisGuarantee,CTCshallbeentitledtotreattheBankasthe

principaldebtor.CTCshallhavethefullestlibertywithoutaffectinginanywaytheliability

oftheBankunderthisGuaranteefromtimetotimetovaryanyofthetermsandconditions

containedinthesaidRfPDocumentortheperiodforfulfillmentandcompliancewithallor

anyofthetermsandconditionscontainedinthesaidRfPDocumentbythesaidBidderor

topostponeforanytimeandfromtimetotimeanyofthepowersexercisablebyitagainst

the said Bidder and either to enforce or forbear from enforcing any of the terms and

conditionscontainedinthesaidRfPDocumentorthesecuritiesavailabletoCTC,andthe

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BankshallnotbereleasedfromitsliabilityunderthesepresentsbyanyexercisebyCTCof

thelibertywithreferencetothemattersaforesaidorbyreasonoftimebeinggiventothe

saidBidderoranyotherforbearance,actoromissiononthepartofCTCoranyindulgence

byCTC to the saidBidderorbyany change in the constitutionofCTCor its absorption,

mergeroramalgamationwithanyotherpersonoranyothermatterorthingwhatsoever

which under the law relating to suretieswould but for this provision have the effect of

releasingtheBankfromitssuchliability.

8. Anynoticebywayofrequest,demandorotherwisehereundershallbesufficientlygivenor

madeifaddressedtotheBankandsentbycourierorbyregisteredmailtotheBankatthe

addresssetforthherein.

9. Weundertaketomakethepaymentonreceiptofyournoticeofclaimonusaddressedto

[nameofBankalongwithbranchaddress]anddeliveredatourabovebranchwhoshallbe

deemedtohavebeendulyauthorisedtoreceivethesaidnoticeofclaim.

10. It shall not be necessary for CTC to proceed against the said Bidder before proceeding

againsttheBankandtheGuaranteehereincontainedshallbeenforceableagainsttheBank,

notwithstandinganyothersecuritywhichCTCmayhaveobtainedfromthesaidBidderor

anyotherpersonandwhichshall,atthetimewhenproceedingsaretakenagainsttheBank

hereunder,beoutstandingorunrealised.

11. We, theBank, furtherundertakenot torevoke thisGuaranteeduring its currencyexcept

withthepreviousexpressconsentoftheDepartmentinwriting.

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12. TheBankdeclaresthatithaspowertoissuethisGuaranteeanddischargetheobligations

contemplatedherein,theundersignedisdulyauthorisedandhasfullpowertoexecutethis

GuaranteeforandonbehalfoftheBank.

13. Notwithstandinganythingcontainedherein

i)OurliabilityunderthisBankGuaranteeshallnotexceedRs.[●](Rupees[●]only).

ii)ThisBankGuaranteeshallbevalidupto[●];and

iii) Weare liable topay theguaranteedamountoranypart thereofunder thisBank

Guaranteeonlyandonlyifyouserveuponusawrittenclaimordemandonorbefore[●].

SignedandDeliveredby________Bank

BythehandofMr./Ms________,its________andauthorisedofficial.

(SignatureoftheAuthorisedSignatory)

(OfficialSeal)