request for proposals: professional commissioning...
TRANSCRIPT
TURKISH CONSULATE GENERAL
NEW YORK
REQUEST FOR PROPOSALS:
PROFESSIONAL COMMISSIONING AUTHORITY
For the
CONSTRUCTION OF the TURKEVI CENTER AT
821 UNITED NATIONS PLAZA
NEW YORK CITY, NEW YORK
ISSUING DATE FOR REQUEST FOR PROPOSALS: W e d n e s d a y O c t o b e r 1 1 t h , 2 0 1 7
CLOSING DATE FOR RECEIPT OF PROPOSALS: Monday, October 30st, 2017
TIME: 09:00:00 AM
PLACE: 825 3rd Avenue, 28th Floor
New York, New York 10022
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TABLE OF CONTENTS
1. NOTICE TO PROFESSIONALS
2. PROJECT OVERVIEW 3. PROCUREMENT PROCESS
3.1 Price Proposals and Negotiations 3.2 Tender Schedule
4. SELECTION CRITERIA 4.1 Price Proposals and Negotiations
5. PROPOSAL FORMAT
5.1 Price Proposal Format
6. SCOPE OF SERVICES
7. INSTRUCTIONS TO PROPOSERS 8. CONTRACT REQUIREMENTS
8.1 Provisions Related to Commissioning Authority’s Sub Consultants/Sub Contractors 8.2 Contract Price, Payments and Price Difference 8.3 Additional Services 8.4 Penalties In Case Of Delay 8.5 Provisions Related To Financial Security
9. ATTACHMENTS
Attachment A – Draft Contract Attachment B – Commissioning Authority Scope of Services Attachment C – Drawings and Specifications Attachment D – Insurance Requirements Attachment E – General Contractor’s Construction Schedule Attachment F – Lump Sum Price Proposal Form
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1. NOTICE TO PROFESSIONALS
Through this Request For Proposal (“RFP”), the Republic of Turkey the Consulate General of
Turkey in New York (in short form hereafter as “RepT”), is seeking proposals from qualified
professional firms to demonstrate qualifications, experience, and approach for Professional
Independent Commissioning Authority (hereafter, “Commissioning Authority”) for the new
“Turkevi Center Project” (in short form hereafter as “Project”).
P r o j e c t : The “Project Site” (in short form hereafter as “Site”) and the design and construction
of a new “Turkevi Center” building (In short form hereafter as “Building”) is referred to
as the “Project”.
S i t e : NY block 1338, lots 30, 31, 132 is called the “Site”. (821 United Nations Plaza,
NewYork, NY, more specifically NY block 1338, lots 30, 31, 132 on the corner of 1st Avenue and E. 46th Street in Manhattan’s Turtle Bay neighborhood).
B u i l d i n g : New “Turkevi Center” building to be constructed, after the abatement and
demolition of existing buildings, on the Site is referred to as the “Building”.
Independent Commissioning Authority: Services required through this RFP and
described in detail in the Scope of Services document, attached as Attachment B to this RFP
are referred to the “Professional Commissioning Authority”.
General Contractor; A General Contractor team from AECOM Tishman/IC:Ictas, a Joint
Venture, general contractor under a A101-2007 and A201-2007 stipulated general contract
agreement to perform the construction services, directed by Robert Ferdinand and Vincent
Piscopo will be referred to the “Contractor”.
P r o j e c t M anage r : A Project Management/RepT’s Owner’s Representative team from
“Cresa Global, Inc” directed by Michael Lomax and Phillip Infelise will be referred to the
“Project Manager”.
L e g a l Advisor: A legal team from “Herrick, Feinstein LLP” headed by Robert Marshall
Jr. Esq. will be referred to the “Legal Advisor”.
A r chi t ect: RepT retained “Perkins Eastman Architects P.C.” as the Architect (Architect
of Record) for the new Turkevi Center Building.
This is a Request for Proposal only and should not be interpreted as a solicitation for services or as a contract for services.
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2. PROJECT OVERVIEW The Republic of Turkey aims to build a new “Turkevi Center Building” on the Site where current
Turkevi Building and a townhouse are located. The construction of the new building is planned
to start approximately October 2017. Accordingly, in accordance with the City of New York, and
the Department of Buildings, and the Republic of Turkey, the RepT will require the services of
a Professional Commissioning Authority. If deemed necessary by RepT, all correspondence
between RepT and the Professional Commissioning Authority may be made directly by RepT,
without the mediation of the Project Manager.
3. PROCUREMENT PROCESS
The selection of the appropriate “Professional Commissioning Authority” will proceed in a single
phase, as described below:
3.1 Technical and Price Proposals
Bidders will submit their Proposal Documents (Two Envelopes), in a sealed envelope/box latest on Monday October 30th , 2017 at 9:00:00 AM. Proposals, addressed to the “Turkevi Center Project Selection Committee”, will be submitted to the following address:
New “Turkevi Center” Project Selection Committee Address: Consulate General of Turkey in New York 825 3rd Avenue, 28th Floor New York, New York 10022
Technically, financially and legally incompetent bidders shall be excluded from the tender.
Competent bidders (firms who submit complete/proper proposals: Service Report, Schedule, Qualification Documents and Price Proposal) will be invited to attend an interview on Monday October 31st and/or November 1st, 2017. The notification will be sent to competent bidders on October 30th , 2017, by e-mail. Bidders will be notified for the exact time on October 30th 2017 prior to the end of business.
A Draft Agreement will be made available, by request via [email protected],
based on the scope of services, insurance requirements and terms and conditions set forth in the RFP.
If deemed necessary, the scope of services defined in the RFP will be altered by RepT,
and the competent bidders will be asked to submit their Price Proposals (according to the altered scope of services). The altered scope of services will be sent to the bidders, annexed to the notification letters for price proposals. The draft contract will then be revised to address the altered scope of services.
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All Proposals received on or before the proposal due date and time at the location specified herein will be evaluated by the selection committee. The selection committee will make a determination to: (1) recommend award of contract based on initial qualifications and price proposals; or (2) request from all Bidders to submit a best and final offer by a common due date and time; or (3) conduct negotiations with all “short list” of Bidders (bidders that submit price proposals). In the event the Selection Committee decides to conduct negotiations with all “short list” of Bidders:
a) The selection committee may require Bidders to provide additional information
about their price proposals, give oral presentations in support of their proposals. b) Upon completion of the negotiations, the selection committee may request
that all Bidders still under consideration for award submit a best and final offer by a common due date and time.
The q u a l i f i e d a n d a c c r e d i t e d bidder with the lowest r e as o n ab l e price will be awarded the tender.
The awarded bidder will be notified and invited to execute the Agreement immediately upon the submission of both the bank letter of guarantee and the certificate of insurance. The awarded bidder must sign the Agreement within ten (10) business days from the date of notification. In the event that the awarded bidder does not sign the Agreement, without the need for filing a protest or, implementing a provision, if deemed appropriate by RepT, RepT may sign the Agreement with the second lowest price bidder.
This schedule is subject to review and modification and any changes will be
communicated to all participants in writing.
3.2 Tender Schedule Activity Date or Week Of
Request for Proposals Issued October 11, 2017
Questions Submitted October 20, 2017
Questions Answered October 27, 2017
Proposals Submitted October 30, 2017
Interviews October 31 - November 1, 2017
Announce Award to the Bidders TBD
Execute Professional Commissioning Authority Agreement TBD
Project Orientation/Kick-Off Meeting TBD
RepT reserves the right to reject any or all proposals or suspend the bidding negotiations at any time in the best interests of RepT.
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4. SELECTION CRITERIA
4.1 Selection Criteria will focus upon the following elements:
A complete/proper Proposal consisting of the “Service Report”, “Schedule”, “Qualification Documents” and “Price Proposal” as designated in this RFP.
Acceptance of the Professional Commissioning Authority Agreement.
A competitive price proposal. The lowest reasonable price, by the qualified accredited bidder, will be the major criterion
for the final selection.
5. PROPOSAL FORMAT
During t he Procurement Process, the bidders will submit a full and complete Proposal comprising a “Service Report”, “Schedule”, “Qualification Documents”, and “Price Proposals”.
5.1 Technical Proposal Format in sealed Envelope #1 Include the following information in the Technical Proposal presented in the order outlined below. The proposer may further breakdown this format for each item in order to clarify its proposal.
5.1.1 Cover Letter The Bidders shall submit a cover letter transmitting its proposal package to the Selection
Committee. The cover letter shall be signed and dated by an individual authorized to
enter into a contract with RepT on behalf of the Bidder. The cover letter shall include: The
Bidder’s name, mailing address, phone number, fax number. Name, title, telephone number, and email address of the individual who is authorized to
commit the Bidder to a contract. Contact information for the Professional Services Lead and related. Contact Person – name, title, phone numbers, including cell phone numbers where
appropriate, email address.
5.1.2 Table of Contents
Provide a table of contents of the material contained in the proposal.
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5.1.3 Service Report The “Service Report” shall include the following issues:
Submit a brief summary of the salient features of the proposal, including an explanation/description of the proposer’s reporting approach, demonstration of the proposer’s ability to manage complex, multi-use projects, as well as the firm’s ability to provide personnel (directly or through your sub-consultants) with relevant experience.
Indicate in detail the services that your firm (and your sub-consultants) is ready to provide among those defined in the Attachments to the RFP, Scope of Services. (Specify which services will be provided by your staff, by your sub consultants/vendors. Provide in detail the services that your sub-consultants will provide in accordance with the attachments to the RFP. Provide identification of all sub-consultants with specifics to the proposed project team and relevant documents supporting your firm’s submission to this RFP.
Indicate all the services that your firm prefers to be excluded from the Scope of Services and explain your reasons.
Indicate other services you find necessary although not defined in the Scope of Services. (Specify which services will be provided by your staff, and by your sub consultants/vendors.)
Indicate your firm’s experience and views on what specific insurance requirements must be met by your firm and the Rep T during the performance of the services set forth in the RFP.
5.1.4 Schedule An overall Draft Construction Schedule, provided by the awarded General Contractor, is
attached as ‘Attachment D’ to this RFP. Please provide your strategy and approach to achieve that schedule.
The schedule shall include anticipated dates for the commencement of construction and
for substantial/final completion. The schedule shall include allowances for periods of time required for Project Manager’s review, for the performance of the RepT’ s consultants, and for approval of submissions by authorities having jurisdiction over the Project.
5.1.5 Statement of Qualifications An overview of the Bidder’s ownership/organizational structure and number of employees.
A detailed description of the Bidder’s experience in providing the kinds of services described in the Scope of Services. Of particular interest would be the Bidder’s experience in providing such services to any of the following: Foreign Governments, the City of New York, the State of New York, other governmental entity in New York State, and projects with similar complexity, taller than 20 stories and basements deeper 2 cellar levels adjacent to multi-story buildings in urban environments.
The Key Personnel for this engagement and, for each such person, the role s/he will play and his/her experience in providing the kind of services described in the Scope of Services.
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For each member of the Key Personnel, attach a resume (as an appendix to the
proposal), including professional title and contact information, and provide a statement certifying that, to the best of his knowledge, s/he will be available to play the designated role for the duration of the Contract.
A list of at least three (3) references for the Bidder, for Professional Commissioning
Authority, who can provide information concerning the Bidder’s experience in providing the kind of services described in the Scope of Services.
The list of references should include the name of the reference entity, a brief description of the engagement(s) for such entity for which the Bidder provided services, service fee, size, year completed, abatement cost, name of the Contractor and the name, title and telephone number of a contact person at the reference entity. For each reference, indicate which member(s) of the Key Personnel, if any, worked on the engagement(s) with the reference entity and the role s/he played. At least one reference should relate to an engagement that meets the minimum qualification requirement stated below as item (b).
Minimum Qualification Requirements (all must be satisfied): a) The Bidder shall be a qualified and accredited Professional Commissioning
Authority conducting business in the City of New York for no less than five (5) years;
b) Within the last five (5) years, the Bidder must have served as a Professional Commissioning Authority to a public or private entity for the construction project of at least 200,000 SF or $300,000,000 value in New York, Manhattan.
Proposals that fail to meet the minimum qualification requirements will be rejected.
Proposal shall include the following documentation:
a) Vendex. Current “Vendex” form as given by the City of New York. b) Balance Sheet. Certified copy of the audited balance sheet for the last three (3)
years or similar acceptable documentation from a Certified Public Accountant. c) Tax and insurance clearance certificate(s). d) Certificate of insurance. e) Trade registration certificate.
At its option, the Bidder may submit any other materials that will allow the Selection Committee to better evaluate its qualifications for this engagement, e.g., letters of reference, recommendation, awards, etc.
If applicable, a like statement of qualifications of each sub consultant/subcontractor shall be included.
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5.2 Price Proposal Format in Sealed Envelope #2
Complete the PRICE PROPOSAL FORM provided as Attachment F to this RFP. Price Proposal shall be submitted in U.S. Dollars excluding VAT. Fixed Lump Sum Price Proposal shall be signed by an official authorized to execute contracts and shall be submitted in a sealed envelope.
All costs, expenses, overtimes and reimbursable expenses that will arise during the
performance of the services requested in this RFP should be included in your Fixed Lump Sum Price Proposal.
The fees of the staff you employ within your firm and the fees of all consultants,
professionals, etc. you employ/engage during the performance of the services requested by this RFP should be included in your price proposal.
All fees, taxes that may be paid to the governmental authorities, regulatory agencies,
etc. during the performance of the services requested by this RFP will be paid by the Bidder.
The total amount of the application fees (that will be paid to local and State Regulatory
Agencies in order to secure permits, certificates, and approvals) should be entered in the Price Proposal line item entitled, “Permit Fee Allowance” (if any).
The Price Proposal should be:
a) Submitted in a sealed envelope, clearly labeled “Price proposal”;
b) Irrevocable for ninety (90) days from the date of the opening of the Price
Proposal, and;
c) Signed by the Bidder’s authorized representative.
d) In the form at Attachment F.
e) Include all scope of work without any exclusions. No additional fees for
any expenses will be acceptable.
All proponents to provide a list of ‘Unit Prices’, on a separate sheet, identifying the
individual prices to conduct specific inspections, services and tests. Do not provide a list
of inspection quantities and tests. This ‘Unit Price’ sheet will be utilized for future reference
for additional services, as defined in section 8.3 of the RFP.
6 . SCOPE OF SERVICES To develop your strategy, approach and lump sum price proposal, please consider the Scope of Services document, attached as Attachment B, wherein we have detailed the general scope of services that best meets Republic of Turkey’s requirements on this specific project.
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7. INSTRUCTIONS TO PROPOSERS
Non-Binding Acceptance of Proposals: This RFP does not commit RepT to award a contract for any services.
Incurring Proposal Costs: RepT is not liable for any costs incurred in the preparation of a response to this RFP.
RepT reserves the right to reject any or all proposals at any time in the best interests of RepT. RepT does not assume any obligation due to the rejection of any or all proposals.
Proposals must be in accordance with the requirements set forth in the RFP. Failure
to meet the specific requirements of this RFP or its late receipt at the Consul General’s offices will result in returning your Proposal without consideration.
Your submitted proposal becomes the property of Republic of Turkey and will not be
returned.
Once submitted, your proposal cannot be withdrawn or modified. Proposals can only be withdrawn or modified in response to an official addendum.
Changes to the process or the RFP document may be made at any time at the
sole discretion of the RepT. Official notifications will be made in writing.
The lowest reasonable price, by the qualified and accredited bidders, will be the major criterion for the final selection.
Your firm is required to deliver your proposal response (technical and price proposal)
in person or via courier and late responses will not be opened, nor will the proposal be returned to the respondent. Your proposals are due on October 30th, 2017 at 09:00:00 AM.
Questions and Answers.
Questions about the RFP shall be directed via e-mail to “[email protected]”.
Questions and answers to those questions will be shared with all RFP recipients via e-mail.
Please submit f i v e (5) copies of your Proposal to the Selection Committee’s
above address.
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8. CONTRACT REQUIREMENTS
8.1 Provisions Related to Professional Commissioning Authority Professional’s
Sub Consultants/Sub Contractors
The Professional Commissioning Authority shall be fully responsible for the work and
services of all Consultants working under the Professional Commissioning Authority’s agreement and shall be responsible for coordinating the timely performance of each sub consultant’s and sub vendor’s services for the Project.
The Professional Commissioning Authority shall be responsible towards the RepT for
the failures, faults and defects that may occur in the service awarded to a sub consultant/sub vendor through the Professional Commissioning Authority’s agreement. The Professional Commissioning Authority will be responsible for the actions, defaults and negligence of the Professional Commissioning Authority’s sub consultants/sub vendors.
Professional Commissioning Authority hereby represents and covenants that each sub
consultant/sub vendor employed and/or engaged by Professional Commissioning Authority in connection with the Project is and shall be duly licensed in the State of New York at all times during the term of this Agreement to perform all services required of it under this Agreement.
The Professional Commissioning Authority will be solely responsible, both technically
and legally, against all the local and international authorities for the services provided within the scope of the services of the Professional Commissioning Authority agreement. RepT and RepT’s representatives will not be responsible, technically and/or legally, for accepting requests and demands of the Professional Commissioning Authority or certified process or compliance or any other documents prepared by the Professional Commissioning Authority.
8.2 Contract Price, Payments and Price Difference
Contract Price. RepT agrees to pay the Professional Commissioning Authority as compensation for professional services designated per this RFP, a fixed stipulated lump sum fee, which will be stated in the future Agreement.
Advance Payment. No advance payments will be made for this contract. To be certain,
only work performed on site and documented by means of reporting to the RepT and Project Manager will be qualified for payments.
Payments. RepT shall make monthly payments based on scope of work accomplished
(designated in Attachment B, Scope of Services, Article 3), upon the completion of each monthly scope, to the approval of Project Manager.
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RepT shall make payment for Professional Commissioning Authority services,
designated in Attachment B, Scope of Service, Article 3, not more frequently than monthly in proportion to the amount of the gross progress payments to Contractor(s).
Following receipt of the Professional Commissioning Authority’s invoice and upon
certification by RepT and the recommendation of the Project Manager that the scope of monthly work has been completed, the Professional Commissioning Authority shall be paid within forty five (45) days from the notification date of said certification.
Price Difference. The Professional Commissioning Authority may not claim any price
difference during the term of the Agreement including any time extension until the Agreement is performed in full, on such grounds as increases in taxes, general contracting construction schedule, duties fees and similar financial obligations or introduction of new financial obligations. No payment will be made for the contract (Professional Commissioning Authority’s Services), subject of this RFP, and due to any
such price differences. 8.3 Additional Services
The Republic of Turkey may request additional services from the Professional
Independent Commissioning Authority . Any such requested services would be pursuant to the expertise of inspections and testing. Such additional services would be requested for unforeseen circumstance and conditions, and for re-inspecting or testing any failed installation/product/material provided by the General Contractor.
The Professional Independent Commissioning Authority may be compensated for Additional Services, by means of ‘Change Orders’, that may arise during the course of the Project when deemed necessary by the RepT. Change Orders shall be individually authorized in writing by RepT prior to performance. Under this contract, the total value of the Change Orders cannot not exceed 20%.
Additional services will be based on negotiated and approved hourly rates, per specific inspector, and per specific laboratory test;
Time delays, caused by the Professional Independent Commissioning Authority , will not be compensated.
8.4 Penalties In Case Of Delay
Should the Special Inspections Professional not provide any or all services on a timely basis, as per Attachment B, specific to a defined inspection or laboratory test, with reporting in the due course of construction schedule, a delay may be caused in the construction process. While the general contractor is responsible for the schedule of the entire construction, the importance of coordinated and timely inspections and testing is critical to the general contractor’s schedule success and, thus, the overall success of the Project. Should the Professional Independent Commissioning Authority cause for a delay in the construction schedule, and/or cause for additional contract costs as a result of the delay, a delay penalty
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at the rate of nine one hundredths of a percent (0.09%) of the contract price will be deducted from the entitlement of the Professional Independent Commissioning Authority for each calendar day that elapses, without the need to serve a notice.
8.5 Provisions Related To Financial Security The proposals shall include a 10% Bid Bond, or, bank letter of credit at the ratio of ten
percent (10%) of the proposed stipulated price. In the event that the awarded bidder does not execute the contract, as provided by draft prior to RFP close date and time, the Republic of Turkey will claim the Bid Bond, or Bank Letter of Credit as penalty.
Returning of the financial security. The Bid Bond, or, the bank letter of credit shall be returned to the Special Inspections Professional after the execution of the contract.
The Professional Independent Commissioning Authority will be required to provide a
bank letter of credit at the ratio of six percent (6%) of the proposed stipulated price, for the entire duration of the contract. In the event that the awarded bidder does not execute the contract, the Republic of Turkey will claim the entire bank letter of credit as penalty. The letter of credit may be drawn upon by the RepT at any time, in the event of default. The occurrence of any of the following shall constitute an Event of Default hereunder:
If either party hereto breaches any of its representations, warranties, covenants or obligations, whether by act or by omission, in any material respect, and does not cure such breach within fifteen (15) days of receipt of a written demand therefor;
If any of the events above occurs, regardless of whether such event occurs with respect to the Special Inspections Professional or the General Contractor; and
If any proceeding or other action is taken by the Professional Independent Commissioning Authority to dissolve or terminate the entity comprising
Professional Independent Commissioning Authority .
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ATTACHMENT B:
PROFESSIONAL INDEPENDENT COMMISSIONING AUTHORITY SCOPE OF SERVICES
A. SCOPE OF WORK
i. Construction Phase Services
a. Organize all commissioning process components and conduct pre-
construction scoping meeting where the commissioning process
requirements are reviewed with the commissioning team.
b. Coordinate and direct commissioning activities and comply with latest
edition of the ASHRAE Guidelines.
c. Coordinate with the LEED consultant as required in order to obtain LEED
Silver certification.
d. Provide factory witness testing as required.
e. The commissioning team shall conduct regular site visits in accordance with
the Contractor’s schedule to monitor installation progress and to coordinate
scheduled commissioning. These site visits shall be documented and issued
as a field report. Site visits will be an opportunity to observe construction
progress and quality and discuss implementation issues and concerns with
the Project Team. These site visits are in addition to one required by PFT
and FPT. The CxA focus will be on identifying issues related to operations
and maintenance, not to duplicate the efforts of the Design Team.
f. Attend planning and job-site meetings to obtain information on
construction progress. Review meeting minutes for revisions/substitutions
relating to the Owner’s design intent, and assist in resolving any
discrepancies.
g. Develop write and execute construction checklists with necessary
assistance and review from the installing contractors as required.
h. Develop commissioning schedules, with specific activities, to incorporate
into the master construction schedule. The commissioning firm shall
provide regular updates to the commissioning schedule and shall
regularly meet with the General Contractor and their subcontractors for
maintenance & updates to the master schedule.
i. Organize and conduct periodic commissioning team meetings necessary to
plan, develop the scope, coordinate, schedule activities and resolve
problems.
j. Approve systems startup by observing equipment start-ups.
k. Write testing procedures with necessary assistance and review from the
installing contractors as required.
l. Direct the execution of the tests by the contractors.
m. Witness and recommend approval of all manual functional performance
tests performed with installing contractors. Coordinate retesting as
necessary until satisfactory performance is achieved.
n. The Integrated System Tests (IST) are the final tests that will be run
following successful completion of all mechanical, electrical, life safety &
other systems functional performance /functional acceptance testing.
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Ideally it should be performed when tenant systems and equipment are
installed and operational. The CA will field-direct, witness, meter and
document the ISTs. The greatest benefits can be obtained from this test,
however, with involvement from all Commissioning Team members.
These building-wide tests can provide an understanding of the
interactions of all building systems & systems including systems that are
not being commissioned. Personnel with greatest understanding of any
non-commissioned systems will be invited to assist in preparation, and
witnessing of system reactions to loss of building power. For the IST, the
CA shall provide and operate high speed, power quality analyzing & data
logging equipment; the quantities and locations of these meters will be
suggested by the CA and approved by the RepT, the Project Manager,
Engineer of Record, and the General Contractor.
o. Recommend approval of air and water systems balancing through
statistical sampling (minimum to be agreed upon by Owner and CA) of the
report and separate field verification. Readings are to be taken by the CA
with their own equipment.
p. Maintain a master issues log and a separate testing record available to all
parties at all times. Provide to the Owner and key team members written
progress reports and test results with recommended actions. The issues
log is to be web-based so it is accessible to all involved parties 24/7.
q. Witness and document the correction and retesting of non-compliance
items by the contractor. All items related to commissioning that are entered
into the issues log are to be re-inspected by the CA and can only be closed
by the CA.
r. Use both the BAS and data loggers to document that the required building
conditions are being maintained consistently.
s. Review the systems manual for achieving the Owner’s project
requirements.
t. Review, recommend pre-approval and verify the training provided by the
contractors.
u. Verify delivery of the systems manual.
ii. Occupancy Phase Services
a. Schedule and verify deferred and seasonal testing by the contractor.
b. Verify continual training.
c. Accomplish a review of warranties with the operations and maintenance
staff two months prior to expiration of warranty.
d. Schedule, organize and attend a lessons-learned workshop facilitated by
an independent member of the CA.
e. Complete the Final Commissioning Report.
f. Assist in the development of a preventive maintenance plan, a detailed
operating plan or an energy and resource management plan.
g. Conduct a ten-month walkthrough of the facility.
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B. BUILDING ENCLOSURE COMMISSIONING SCOPE OF WORK
The firm shall be responsible for building enclosure & façade commissioning which
includes the services of (BECA) Building Enclosure Commissioning Authority & (BES)
Building Enclosure Specialist. At a minimum, the scope of work shall include but is not
limited to, the building enclosure inclusive of all six (6) sides such as slab-on-grade,
basement or below grade walls, roof systems, plaza decks over occupied spaces, opaque
wall systems, glazed wall systems, entrances, soffits and projections. The process shall
be guided by ASTM E2813: Standard Practice for Building Enclosure Commissioning (BEC).
The following types of systems are to be part of the BEC process:
Air Barriers, thermal barriers, vapor barriers and moisture barriers integral to the
exterior enclosure
Roofing systems with associated flashing and trims
Below grade and above grade waterproofing system, including any slab on grade
conditions with associated flashing and trims
Fenestration systems including curtain walls, windows, storefronts, and glazed
openings
Exterior wall cladding systems, inclusive of formed metal panels, exterior catwalk
system at podium, Blast and Ballistic rated Curtainwall enclosure, etc. with
associated insulation, support systems, and air and vapor barriers
Exterior louvers, Rolling doors and Mechanically operated retractable security
Bollards
Stone cladding or other cladding materials
Sealant joints, Seismic joints, expansion joints and control joints related to the
exterior enclosure
Façade Maintenance equipment, tie offs and required related façade components
Specialty Exterior lighting and integration into exterior enclosure
Façade Drainage systems
i. Mock-Ups and Laboratory Testing Phase Scope Of Work
a. Laboratory Mock-ups: Provide reviews of mock-up submittals,
witness installation and testing of specimen and provide a report for a total
of all laboratory mock-ups required by the specifications, or as required, by
the design. The construction and testing of the laboratory mock-up is to
be done by others.
b. Offsite Visual Mock-ups: Provide reviews of visual mock-up and
provide support to the Design Team for all laboratory mock-ups required
by the specifications, or as required, by the design. BECA will be required
to provide recommendations to the Design Team in the event a deficiency
is noted.
c. Ballistic/Blast Testing: Provide reviews of Blast/Ballistic testing as
required by the design and specifications and provide support to the Design
Team for all laboratory mock-ups required by the specifications, or as
required, by the design. BECA will be required to provide recommendations
to the Design Team in the event a deficiency is noted.
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ii. Construction Phase Scope Of Work
a. Participate in the pre-construction kickoff and pre-installation
meetings with the various enclosure trades. The purpose of these
meetings is to coordinate the work of the trades responsible for installing
the various enclosure systems, to identify gaps or overlaps in scope and to
discuss the integration of the various trades’ work to establish continuity in
the environmental control layers of the enclosure.
b. Provide review and comment on submittals pertaining to the
exterior enclosure. All reviews are to occur concurrent with the Design
Team’s review, and be coordinated as required. The submittal review
process is to include, but not be limited, to the following items:
1. Shop Drawings and Associated Structural Calculations
2. Quality Control and Quality Assurance submittals
3. Product Data and Material Samples
4. Test Reports
5. Mock-up Submittals
6. Review Construction Schedule
c. The BECA is required to lead and conduct all enclosure
commissioning meetings. Meetings will be held during the construction
process and will increase in frequency as the project moves into
construction. The commissioning meetings are to identify testing
schedules, resolve conflicts and discuss deficiency resolution. The BECA will
be responsible for preparing meeting agenda and minutes. Include
monthly meetings, or as required by the design.
d. The BECA is to be present to evaluate the fabrication process at the
beginning of all critical enclosure component fabrication and at appropriate,
regular intervals. This will include observation of fabrication methodology
and material quality to ensure they are installed in accordance with industry
best practices and contract documents. Factory Inspection Reports are to
be completed and submitted after each visit.
e. During construction, the BECA is required to be present to evaluate
the installation process at the beginning of all critical enclosure component
installations and at appropriate, regular intervals. This will include
observation of installed systems to ensure they are installed in accordance
with the manufacturers’ standards and contract documents. Site reports
are to be completed and submitted after each visit. The following minimum
tasks are expected to be completed during the construction phase:
1. Development of installation and performance checklists and testing
forms with the installing contractor.
2. Observation that enclosure systems are installed to design
specifications, via site visits and field reports.
3. Conductance of enclosure commissioning meetings
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4. Documentation of the construction process, including verification
that construction checklists are being utilized and are properly
completed.
5. Witnessing onsite testing of enclosure related testing as required in
the enclosure commissioning and exterior wall specification
sections.
6. Develop and maintain a Construction Open Items Log for items
related to the Exterior Enclosure. Log to be updated and submitted
Bi-weekly for all OAC meetings and as part of the final BEx report.
7. Maintenance of Exterior Enclosure Testing Matrix as required.
8. BEC will coordinate with the LEED consultant as required to achieve
LEED Silver certification.
9. BEC will commission and review and assist in coordination of all
components and integration thereof for all Façade Maintenance
equipment with the enclosure systems.
f. The BECA is required to witness the systems performance assessment
portion of the commissioning process, which includes the witnessing of
onsite and off-site performance testing and the ongoing identification of
deficiencies related to the work. BECA will witness performance testing by
others, after each of which a report will be completed and submitted to the
owner. This is to be performed in conjunction with offsite and onsite
testing.
iii. Post Occupancy And Operations Scope Of Work
a. The BECA is to attend a pre-occupancy meeting with the Building’s
Facilities Personnel to review maintenance procedures and review the
status of the open items log.
b. The BECA is to furnish an enclosure commissioning report that will
include the following minimum items:
1. Final version of the owner’s requirements and design basis
narratives, including brief descriptions of each enclosure system.
2. Evaluation of the performance capacity of the enclosure.
3. Log of deficiencies that were discovered and measures taken for
correction.
4. Log of uncorrected deficiencies that were accepted by the owner.
5. Performance testing procedures and results.
6. Reports that document all field commissioning activities as they
progressed.
7. A schedule of any deferred testing.
8. Plans for continuous commissioning or recommended frequency for
re-commissioning by enclosure system type.
9. Maintenance Manual for Exterior Enclosure systems.
10. LEED Documentation, as required.
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c. The BECA will be responsible to manage the warranty period as required
within the specifications forwarded to our office. BECA will document any
warranty issues if they arise and set forth the necessary plan of action to
rectify the warranty situation. As well as establish a walk through with the
appropriate trades and building personnel, at ten (10) months after
substantial completion and prior to the end of the first warranty year of the
warranty period.
C. SYSTEMS TO BE COMMISSIONED
Systems to be commissioned will include:
i. Electrical System - Entire Site & All Structures
a. Generators and paralleling switchgear fuel systems (Located @
CUP)
b. Medium/low voltage switchgear & associated breakers, relays,
transformers, etc.
c. Medium voltage switches
d. Verify medium voltage cable testing
e. Verify low voltage cable testing
f. TVSS’s
g. Electrical distribution system (Entire Facility)
h. Grounding & lightning protection systems (Entire facility)
i. Lighting/Daylighting control systems (Entire Facility)
j. Witness & document the protective device and coordination
settings on equipment, breakers, relays, etc. (Entire Facility)
ii. Mechanical/Plumbing System – Entire Site & All Structures
a. Chilled water system & plant (Entire facility)
b. Chillers
c. Cooling towers
d. Filtration systems (Entire facility)
e. Pumping systems
f. Verify pipe flushing activities. (Entire facility)
g. Heating water systems (Entire facility)
h. Chemical treatment systems (Entire facility)
i. Boiler plant & systems
j. HVAC and air handling equipment (Entire facility)
k. Exhaust fans (Entire facility)
l. Kitchen ventilation systems
m. Fan coil units (Entire facility)
n. Compressed air systems (CUP & Innovation space in Plinth)
o. Plumbing systems (Entire Facility)
p. Sump pumps (Entire Facility)
q. Humidification systems (Entire Facility)
r. De-Humidification systems (Entire Facility)
s. Sewage ejection systems (Main pit & pumping at CUP plus
individual pumps @ each building)
t. Plumbing
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u. Fire protection
v. Kitchen equipment, including but not limited to Cold storage boxes,
Dishwashing, Cooking and warming systems.
iii. Life Safety Systems
a. Fire command center (Location TBD, possibly CUP)
b. Fire alarm system (Entire Facility)
c. Sprinkler systems – Wet, Pre-action, & Dry Systems (Entire
Facility)
d. Egress lighting systems (Entire Facility Indoor & Outdoor)
e. Water Features, piping pumping and filtration
iv. ICT Systems – Information & Communication Technology
a. Facility & security radio system
b. Site lighting & control – smart site lighting
c. Wired network – WAN / LAN
d. Wireless network – indoor & outdoor
e. Network management systems
f. Telephony – phone systems
g. Telepresence room – large scale, approx. 1-3 Phase 1
h. Teleconference rooms – small scale, approx. 92 Phase 1
i. Fire department communication – through fire alarm
j. EMS / Medical – infrastructure for Health network & AED’s
k. Cyber security center – centralized security operations center
l. BMS – standard & enhanced systems
m. BMS – enhanced cloud based analytics
n. Vertical transportation
o. Audiovisual
p. Data/Telecommunications
q. All Security systems and equipment including but not limited to all
components and specifications related to interior Ballistic systems, Archive
and Strong rooms and
v. Building Enclosure
a. Air Barriers, thermal barriers, vapor barriers and moisture barriers integral
to the exterior enclosure
b. Roofing systems with associated flashing and trims
c. Below grade and above grade waterproofing system, including any slab on
grade conditions with associated flashing and trims
d. Fenestration systems including curtain walls, windows, storefronts, and
glazed openings
e. Exterior wall cladding systems, inclusive of precast cladding panels and
formed metal rain screen cladding systems, etc. with associated insulation,
support systems, and air and vapor barriers
f. Exterior louvers
g. Stone cladding or other cladding materials
h. Sealant joints, expansion joints and control joints related to the exterior
enclosure
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i. Façade maintenance equipment and all related components required to be
integrated into the façade for a complete installation.
j. Specialty Equipment -Tuned Mass Damper and related components
D. QUALIFICATIONS
i. The required expertise for this project will be based on the skill and experience set
of the full team submitting the proposal.
ii. A member of the prime firm will be the designated commissioning authority who
is the member of the team that will coordinate the commissioning activities from
the technical perspective.
iii. The CA must have substantial and proven in-building commissioning experience,
including technical and management expertise on commissioning projects of
similar scope.
iv. Subcontractor qualifications shall be included and clearly designated in the
response to this RFP.
v. It is the desire of the Owner that the CA satisfy as many of the following conditions
and requirements as possible:
a. Acted as the principal commissioning authority for at least five (5)
projects of comparable size, type and scope.
b. Extensive experience in the operation and troubleshooting of HVAC
systems and energy management control systems.
c. It is the desire of the owner to have one firm handle all items of the
commissioning process.
d. Extensive field experience for all key team members, including
project managers, team leaders and field engineers. Field engineers must
possess a minimum of three full years of field commissioning experience.
e. Knowledge and experience in the following:
Writing commissioning plans.
Writing commissioning specifications.
Building operation and maintenance and O&M training.
Testing and balancing of air and water systems.
Energy-efficient equipment design and control strategy optimization.
Monitoring and analyzing system operation using energy
management control system trending and stand-alone data logging
equipment.
f. Excellent verbal and written communication skills.
g. A bachelor’s degree from an accredited institution in mechanical
engineering is strongly preferred and professional licenses and
certifications are desired.
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h. Certification as a Certified Commissioning Professional with the
Building Commissioning Association.
General:
The Commissioning Authority will develop an overall commissioning program and
working with the Architect, PM and RepT to oversee the activities of all other project
team members to ensure compliance with the program. Such procedures will ensure
that the start-up and commissioning processes comply with the Original Equipment
Manufacturers (OEM) standards and procedures, and ensure that all testing and
commissioning work is successfully completed within the contract completion period.
The Commissioning Authority will be engaged by the Owner. The Architect,
Engineering team, PM and the RepT (Collectively known as the “Project Team”) and
Commissioning groups will be the core of the project quality assurance program.
Documentation will flow from the OEM representatives and Testing and Balancing
Contractor to the Commissioning Authority who will distribute to the Project Team
in order to allow the Commissioning Authority to verify that start-up and
commissioning tests and protocols were followed. The Commissioning Authority will
submit all reports and recommendations to the Project Team for final approval and
disposition.
RESPONSIBILITIES The responsibilities of various parties in the commissioning process are provided in this
section. It is noted that the services for the Project Manager, Architect, Mechanical and Electrical designers/engineers are not provided for in this contract. Their responsibilities are listed here to clarify the commissioning process.
Architect (of the A/E) Construction and Acceptance Phase
1. Perform normal submittal review, construction observation, as-built drawing preparation, O&M manual preparation, etc., as contracted.
2. Provide any design narrative documentation requested by the Commissioning Authority.
3. Coordinate resolution of system deficiencies identified during commissioning, according to the contract documents.
4. Prepare and submit final as-built design intent documentation for inclusion in the O&M manuals. Review and approve the O&M manuals.
Warranty Period
1. Coordinate resolution of design non-conformance and design deficiencies identified during warranty-period commissioning.
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Mechanical and Electrical Designers/Engineers (of the A/E) Construction and Acceptance Phase
1. Perform normal submittal review, construction observation, as-built drawing preparation, etc., as contracted. One site observation should be completed just prior to system startup.
2. Provide any design narrative and sequences documentation requested by the Commissioning Authority. The designers shall assist (along with the contractors) in clarifying the operation and control of commissioned equipment in areas where the specifications, control drawings or equipment documentation is not sufficient for writing detailed testing procedures.
3. Attend commissioning kickoff meeting and other selected commissioning team meetings.
4. Participate in the resolution of system deficiencies identified during commissioning, according to the contract documents.
5. Prepare and submit the final as-built design intent and operating parameters documentation for inclusion in the O&M manuals. Review and approve the O&M manuals.
6. From the Contractor’s red-line drawings, edit and update one-line diagrams developed as part of the design narrative documentation and those provided by the vendor as shop drawings for the condenser water, domestic water, supply, return and exhaust air systems and emergency power system.
Warranty Period
1. Participate in the resolution of non-compliance, non-conformance and design deficiencies identified during commissioning during warranty-period commissioning.
Commissioning Authority
The Commissioning Authority is not responsible for design concept, design criteria,
compliance with codes, design or general construction scheduling, cost estimating, or management of the construction. The Commissioning Authority may assist with problem-solving of non-conformance or deficiencies, but ultimately that responsibility resides with the general contractor and the A/E. The primary role of the Commissioning Authority is to develop and coordinate the execution of a testing plan, observe and document performance—that systems are functioning in accordance with the documented design intent and in accordance with the Contract Documents. The Contractors will provide all tools or the use of tools to start, check-out and functionally test equipment and systems.
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LEED Consultant
Construction and Acceptance Phase 7. Coordinate with the Commissioning Authority contract. 8. Facilitate the coordination of the commissioning work by the Commissioning
Authority, and, with the GC and Commissioning Authority, ensure that commissioning activities are being scheduled into the master schedule.
9. Attend a commissioning kickoff meeting and other commissioning team meetings. 10. Perform the normal review of Contractor submittals. 11. Sign-off (final approval) on individual commissioning tests, as contracted by the
LEED Consultant, as completed and passing. Recommend completion of the commissioning process to the Project Manager.
12. Assist the GC and Commissioning Authority in coordinating the training of owner personnel, as it relates to the LEED consultant’s scope of work.
Warranty Period
Assist the Commissioning Authority as necessary in the seasonal or deferred
testing and deficiency corrections required by the specifications.
Please note that this project will pursue LEED certification, with the intention to
achieve a minimum LEED Silver rating. In coordination with the LEED Consultant,
the Commissioning Authority will be required to follow all processe s and fulfill
the documentation requirements to ensure compliance with LEED. Please review
the list of devices the LEED Consultant will commission below, so as not to
duplicate requirements.
HVAC
1. Water Sourced Heat Pumps 2. Boilers 3. Cooling Tower 4. Roof Top Units 5. Exhaust fans 6. Testing, Adjustment and Balancing Work
Electrical
1. Lighting Controls – Motion Sensors Only
Owner’s Project Manager (PM) Construction and Acceptance Phase 1. Manage the contract of the A/E and of the GC. 2. Cause for the coordination of the commissioning work by the Commissioning
Authority, and, with the GC and Commissioning Authority, ensure that commissioning activities are being scheduled into the master schedule.
3. Attend a commissioning kickoff meeting and other commissioning team meetings. 4. Perform the normal review of Contractor submittals.
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5. Furnish a copy of all construction documents, addenda, change orders and approved submittals and shop drawings related to commissioned equipment to the Commissioning Authority.
6. When necessary, observe and witness prefunctional checklists, startup and functional testing of selected equipment.
7. Arrange for facility operating and maintenance personnel to attend various field commissioning activities and field training sessions according to the Commissioning Plan—Construction Phase.
8. Review commissioning progress and deficiency reports. 9. Cause for the coordinate the resolution of non-compliance and design deficiencies
identified in all phases of commissioning. 11. Cause for the GC in coordinating the training of owner personnel. Warranty Period
1. Assist the Commissioning Authority as necessary in the seasonal or deferred testing and deficiency corrections required by the specifications.
2. Ensure that any seasonal or deferred testing and any deficiency issues are addressed
General Contractor (GC) Construction and Acceptance Phase 1. Coordination of the commissioning work with the Commissioning Authority, and
with the GC and Commissioning Authority ensure that commissioning activities are being scheduled into the master construction schedule. Coordination with the sub-trades.
2. Furnish a copy of all construction documents, addenda, change orders and approved submittals and shop drawings related to commissioned equipment to the Commissioning Authority.
3. In each purchase order or subcontract written, include requirements for submittal data, O&M data, commissioning tasks and training.
4. Ensure that all Subs execute their commissioning responsibilities according to the Contract Documents and schedule.
5. A representative shall attend a commissioning kickoff meeting and other necessary meetings scheduled by the Commissioning Authority to facilitate the Cx process.
6. Coordinate the training of owner personnel. 7. Prepare O&M manuals, according to the Contract Documents, including clarifying
and updating the original sequences of operation to as-built conditions. Warranty Period 1. Ensure that Subs execute seasonal or deferred functional performance testing,
witnessed by the Commissioning Authority, according to the specifications. 2. Ensure that Subs correct deficiencies and make necessary adjustments to O&M
manuals and as-built drawings for applicable issues identified in any seasonal testing.
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Equipment Suppliers
Provide all requested submittal data, including detailed start-up procedures and specific responsibilities of the Owner to keep warranties in force. Assist in equipment testing per agreements with Subs. Include all special tools and instruments (only available from vendor, specific to a piece of equipment) required for testing equipment according to these Contract Documents in the base bid price to the Contractor, except for stand-alone data logging equipment that may be used by the Commissioning Authority. Through the contractors they supply products to, analyze specified products and verify that the designer has specified the newest most updated equipment reasonable for this project’s scope and budget. Provide information requested by Commissioning Authority regarding equipment sequence of operation and testing procedures. Review test procedures for equipment installed by factory representatives.
Review of Off-Site Equipment and Materials The scope of work for this contract consists of all Professional Independent Commissioning Authority (“Commissioning Authority”) Services as described in this RFP and attached agreement. The Commissioning Authority may be required to provide services at manufacturers’ facilities located throughout the five boroughs. Service of a full time on-site, Commissioning Authority -Site Coordinator/ Administrator In order to align with construction oversight expectations familiar to that of the RepT, the Scope of Services requires a full time Commissioning Authority Site coordinator/administrator. The Site Coordinator/Administrator (“SCA”) will mobilize on-site, upon the execution of the contract with the Commissioning Authority. The on-site services will be complete only when all services are formally accepted to be complete by the RepT, and the Project Manager. The SCA should be a professional of construction administrative services with no less than ten (10) years within the local industry. The following is a project role requirement of the SCA.
1. Full time on site during the performance of construction and commissioning work. 2. Provide daily progress reports summarizing the activities of the General Contractor with
respect to Commissioning. 3. Monitor change orders and requirements of any and all changes to Commissioning. 4. Review change order or other documentation for completeness accuracy as it relates to
Commissioning. 5. Manage all requirements and coordination of the Commissioning set out within the general
contractor contract and in compliance with all local authorities having jurisdiction.
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6. Monitor construction schedule against work accomplished on-site, as it relates to commissioning. Report any discrepancies to the Project Manager.
7. Review documentation for extensions in schedule. 8. Monitor and review site safety plan, as it relates to commissioning. 9. Manage and coordinate with the General Contractor’s project team for all required
commissioning. 10. Provide all reporting promptly and distribute to all project team representatives. 11. Monitor Non-Conforming Report (NCR) recording and expedite NCR communication to the
Perkins Eastman consulting team, Project Manager and the General Contractor. 12. Monitor and report upon all remedial action(s) for NCR issues. Manage and record all
additional re-commissioning of repeat services. 13. Monitor RFI and Submittals reports. 14. Monitor and review minutes. 15. Assist RepT and the Project Manager in meetings with 3rd parties (DOB, Coned, Neighbors
etc.). As requested by the Project Manager. 16. Cooperate and assist PE, PE sub-consultants, the Project Manager and RepT. 17. Create, manage and maintain a formal commissioning protocol, matrix and shared file
system for the scope of work. To be consistent with the construction scope of work. 18. Provide a formal summary of each construction division to completion.
The Commissioning Authority Services
Project Meetings: Commissioning Authority shall attend all s cheduled project
meetings for the duration of the pre-construction phase Commissioning
Authority shall represent the Project Team in these meetings and shall note
any issues that impact the operations department discussed at the meetings.
Commissioning Authority shall summarize the relevant issues in writing and
bring them to the attention of the PM for response and disposition.
Commissioning Authority should assume weekly meetings with the project
team throughout the construction phase.
Develop and maintain an internet based construction deficiency report which
will be submitted to the Project Team for correction. During project meetings,
discuss issues and coordinate with Project Team to ensure corrections &
rework are scheduled and completed by trades. Verify corrections have been
made as required.
Construction deficiency report shall have at a minimum the item or deficiency,
a unique deficiency number, the location of the deficiency in sufficient detail
to locate upon construction completion (include room numbers, floor,
North/East/West/ South. etc.), date added to report, agreed upon
remediation or action from the Contractor, date remediation completed and
any photographs of the item or deficiency. Other information may be added
as required or requested by the Project Team.
Conduct periodic commissioning team meetings. It is recommended as one
meeting every other week during early stages of construction and
transitioning to a full time on site presence by the SCA who will conduct
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weekly meetings upon start of the testing phase through completion. Note
that these meetings may be combined with the project meetings. If this is
assumed, indicate this in the proposal.
Review equipment documentation submitted by the Contractor during normal
submittals. From this information develop detailed start -up procedures
Consolidate with comments and submit to the Project Team.
Review submitted MEP shop drawings. Ensure the shop drawings conform to
the General Contract Documents, OPR and BOD of the project. Verify
maintenance accessibility for equipment. Review piping and ductwork plans
for future commissioning work. Recommend installation of additional test
ports, pressure or temperature gauges, etc. in order to assist the future
commissioning effort.
Coordinate the commissioning and start up work with the Project Team and
General Contractor. Ensure that the commissioning and startup activities are
aligned with the overall project schedule.
Coordinate with the Project Team on the review of the submitted OEM
Predicted Performance Sheets (PPS) for each piece of equipment These PPS
shall include information on the manufacturer, manufacturer contacts,
information on the equipment, process design assumptions, control
processes, and process operating information
Perform periodic site inspections and walkthroughs. Review field construction
against approved shop submittals. Verify that construction methods and
procedures meet design intent and manufacturers recommendations. Verify
quality of workmanship meets standards. Document deficiencies in the
Construction Deficiencies Report and submit to Project Team. Ensure
corrections/rework are performed to the satisfaction of the Project Team.
Involve the Project Team in walkthroughs. Record comments and deficiencies
discovered during walkthroughs and submit to Project Team. Ensure
corrections/rework are performed to the satisfaction of the Project Team.
Observe construction mock-ups of equipment. Ensure field construction
matches mock-up for both design conformance (installation and location of
valves, etc.) and workmanship. Document deficiencies and submit to the
Project Team. Ensure corrections/rework are performed to the satisfaction of
the Project Team.
Witness all hydrostatic tests of piping. The Project Team requires hydrostatic
tests on all fluid containing lines. Avoid retesting of lines previously accepted.
Document all hydrostatic tests (Contractor forms are acceptable) and include
copies in final Commissioning Report.
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Witness all ductwork pressure tests. The Project Team requires pressure tests
on all duct risers and mains, all exhausts (including branch ductwork) and all
smoke purge life safety ductwork (including branch ductwork). Ensure the
allowable leakage rates are not exceeded. Avoid retesting of ducts p reviously
accepted. Document all duct pressure tests (Contractor forms are acceptable)
and include copies in final Commissioning Report.
Witness, in coordination with the LEED Consultant, and review all systems
balancing (Air and Water side) as required to ensure compliance with design
and to assure proper operation of connected equipment. Ensure the LEED
Consultant documents (Contractor reports are acceptable) all balancing
including rework and include copies in final Commissioning Report. Report on
any d iscrepancies of ‘Professional Commissioning’ practices.
Review the start-up plans, equipment and component test procedures with
the Project Team, General Contractor and Operations Personnel to ensure all
systems receive proper start-up and commissioning. The Commissioning
Authority will notify Owner two weeks in advance of all commissioning activities and
testing, which the Owner will have the right participate in and/or witness.
Review pre-functional tests and checklists prepared by the General Contractor
and sub-contractors. Include copies of all pre-functional tests and checklists
in final Commissioning Report.
Witness the pre-functional testing of equipment to ensure that the equipment
is properly installed, and ready for functional performance tes ting. Provide
start-up documentation to measure set-paints and record positions of valves/
dampers/etc. Include start-up documentation in final Commissioning Report.
Coordinate with the Project Team and the General Contractor, sub-
contractors and any RepT Operations Personnel on the implementation of the
Start-up and testing Plans. Advise all, on the implementation of the plans,
and keep all informed of any changes to the plans that result from
coordination with the General Contractor and sub-contractors.
Update the commissioning plan and related documentation as required due
to changes in equipment or design. The Commissioning Authority will be
responsible for developing these with input from the project General
Contractor, subcontractors, designers, and equipment manufacturer's
representatives.
Prior to start-up, gather and review the current control sequences and
interlocks and work with the contractors and Project Team until sufficient
clarity has been obtained, in writing, in order to be able to write detailed
testing procedures.
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Testing
Plan and conduct meetings to outline the scope of commissioning. This
meeting should include the Project Team, LEED Consultant, Start-Up
Engineer, sub-contractors, and the RepT's Building Operations personnel.
Note that these meetings may be combined with the project meetings. If this
is assumed, indicate this in the proposal.
Verify all prepared checklists and protocols from Original Equipment
Manufacturers and the sub-contractors for start-ups and pre-functional
testing of systems. Integrate this documentation into the commissioning plan
and include in the final Commissioning Report.
Verify with the Project team, that all equipment and systems have been
properly installed, and that all equipment and systems are working in
conformance with the requirements of the design and construction
documents.
Functional Testing of systems and equipment
The Commissioning Authority shall commission all equipment relating to these
systems, ensure the controls system operates as designed and performance
test the equipment (as applicable) to provide a complete and functional
system. Piping to equipment shall be hydrostatically tested to the last stop
valve prior to the equipment connection. In no case are coils to be
hydrostatically tested in the field, they shall be valved off prior to the test
with blind flanges installed if required. Ductwork pressure tes ts shall be
performed on all duct risers, mains, and exhausts.
Controls sequences shall be verified and tested in various operating and
failure scenarios. This shall include but not be limited to; normal operation,
night setback, unoccupied mode, lead lag operation, power outage, &
emergency generator including all operation. Alarms and alarm set -points
shall be verified. Control points shall be 100% verified.
A full blackout test will be performed, dropping all power feeds from the
Utility to ensure that the fire alarms and all systems associated with
emergency power perform during both an outage and during a power
recovery. Failure of any point during this blackout test will require a new
blackout test be performed. Testing of emergency power will continue until
such time as 100% of all systems and equipment connected to emergency
power perform during both outage and recovery. The duration of the blackout
test will be 36 consecutive hours. The first blackout test will be done just
prior to first occupancy (first TCO).
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Functionally test each piece of equipment and its associated system. The
Commissioning Authority shall assume 100% testing of equipment and
devices unless otherwise noted.
The following systems are, at a minimum, part of the Commissioning
Authority's commissioning scope of work:
Core Building Systems (Core Building Systems include the majority of
equipment and systems required to make the building operational, regardless
of the fit-out of the individual spaces.)
Building HVAC Systems
o Air Handlers (other than those commissioned by the LEED Consultant)
o Fan Coil Units
o Variable Air Volume (VAV) Boxes(including tracking pairs) and reheat
coils
o Ductwork Mains and Risers
o HVAC Hot Water
o Energy Recovery System{s)
o Temperature and Humidity Verification
o Chilled Water System
o Piping Risers and Mains
o Equipment Piping
o Automatic Valves
o Flow and Pressure Verification
o Pumps
o Heat Exchangers
o System and Equipment Balancing
o Unit heaters
o Stair pressurization
o Smoke exhaust
o General exhaust systems (other than those commissioned by the LEED
Consultant)
o Elevator machine room exhaust
o IDF closet AC units
o EMR AC units
o DESS/Switchgear room AC units
o C02 monitoring/demand ventilation
o Humidifiers
o Indoor Air Quality
Boiler Systems
o High Pressure and Low Pressure Steam
o Piping Risers and Mains
o Equipment Piping and Trim
o Automatic Valves
o Flow Verification
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o Pressure Reducing Stations
o System and Equipment Balancing
Plumbing Systems
o Domestic Hot (Tempered) and Cold Water Piping
o Sanitary Piping
o Storm Water Piping
Fire Alarm & Detection
o Verify Installation per Contract Documents
o Witness all required FDNY I DOB Tests
o Point to point check out of all FA/FD systems (all initializing devices
through to all notification devices including for shutdowns, purge, etc.)
Fire Protection
o Standpipe and Sprinkler Risers and Mains
o Branch Piping
o Pre-action Systems
o Dry pipe systems
Electrical Systems
o Coordination Study
o Balancing of Electrical Loads
o Equipment Circuiting loads
o Spare Capacity minimums are maintained
o UPS Systems
o Emergency Power (including engines, switchgear, and fuel supply
systems)
o Automatic Transfer Switch (ATS) Control and Testing
o ERC System
o Building Grounding System
o Lightning protection
o Double ended substations
o Transformers
o Switchgear rooms
o Electrical panels
o Lighting
o Emergency and EXIT lighting
o Grounding systems
Controls
o Point to Point Check
o Verify Sensor calibration (if required during Commissioning process)
o Systems Operation in Normal Mode
o Systems Operation in Night Setback I Unoccupied Mode I Other modes
of operation
o Equipment Lead I Lag Operation (including stand-alone systems)
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o Alarms and Alarm Set-Points
o Emergency and Loss of Power Operation
o Recovery from Emergency Condition (including sequencing of
equipment)
o BTU, Electric and Flow meters
o All PID loops
Services include systems and equipment that may serve multiple areas, but
do not affect the Core Building Systems.
o Process Chilled Water
o Tempered Water System
o RO Water System & Pretreatment System
o Re Authority Water
o Clean Steam
Water Treatment Systems
Air-Side HVAC Balancing (other than those commissioned by the LEED
Consultant)
Lighting Controls (other than those commissioned by the LEED Consultant)
Test all Electrical Outlets and overload 1 circuit per lab floor
Flood test all floor drains / 4 hour flood test of all MERs
Temperature and Humidity Verification
Upon completion of all major commissioning for Core Building Systems prior
to occupancy, a 72 hour run test shall be performed.
Prior to the test, the following needs to be completed & reviewed and
approved:
Startup, Pre-Functional and Functional testing of all Core Building Systems
Startup, Pre-Functional and Functional testing of all Office and Residential
Space Fit-Out HVAC Systems
Emergency Power Systems
Full air and water side balancing
Sequence of Operation
Controls point-to-point and PID loop verification
Controls software check
Graphics and Front End Interface / validate all user screens
Sensor calibration
Completion of all EOR punch list items and Commissioning Authority
deficiency items that may affect testing
Full equipment maintenance including changing filters
The 72 hour test shall test the overall building system and how it
automatically responds to load changes within the building. In order to
accomplish this, the Commissioning Authority shall perform the following:
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Install sufficient calibrated temperature and humidity sensors and data
loggers to trend the temperature and humidity within the building spaces to
ensure it does not exceed design criteria
Readings should be taken at appropriate intervals (not to exceed 5 minutes)
to assure compliance with design criteria
Trend the equipment and system operation through the BMS to track
operation of valves and dampers to assure correct operation of the systems
Provide simulated heat loads, place on timers to show building diversity and
occupied I unoccupied modes.
Set BMS to automatic mode and ensure all equipment is in automatic
Run the system for 72 hours
Upon completion of the test, collect and analyze the data. Provide initial
report findings within 48 hours upon the completion of the test. Final report
shall follow successful 72 hour test.
Any equipment or controls requiring modification during the test shall
constitute a failure of the test. The test shall be repeated until no equipment
or controls failures occur.
Review temperature and humidity levels within all spaces being tested.
Document all deviations from acceptable levels or ranges. Fluctuations of
significant time or magnitude shall be considered a failure.
Review BMS system operation logs for static pressure, water temperatures,
differential pressures and other control points.
In the event of a test failure, work with Engineer and Controls Vendor to
develop corrective actions in order to mitigate issues. Ensure corrective
actions are implemented prior to performing a retest. In no circumstance can
a test be continued. A new 72 hour test must be scheduled and performed
Upon the successful completion of a 72 hour test, a fina l test report shall be
generated. This report shall contain the following:
o Executive Summary detailing the test(s) performed and results.
o Ensure testing season is clearly denoted on the report
o Data from previous unsuccessful tests (if applicable)
o Corrective actions taken
o Data from the acceptable test
o Graphs and Charts as required show trends in the data
o Confirmation that the systems operate per design
Off Season Commissioning
After the successful 72 hour test has been completed, return to the site and
perform a second 72 hour test of the equipment in the off -season mode
(heating if in winter, or cooling if in summer). Our intention is to have one
72 hour for a peak heating month and one 72 hour test for a peak cooling
month. Provide an addendum to the or iginal 72 hour test report with the
results.
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Training
Coordinate and participate in operations and maintenance staff training.
Include any vendors and contractors necessary. The selected firm will be
responsible for making a videotape/DVD of the training and submitting it to
the Owner to ensure that the training has been satisfactorily completed.
Include attendance sheets for personnel training in the commissioning record.
Each system shall have a minimum of two (2) training sessions to
accommodate the maximum amount of RepT Operations personnel. Three (3)
copies of the completed video-taped training session are required upon
completion and should be delivered via a DVD or USB Flash Drive. These shall
be included in the final Commissioning Report.
PLEASE NOTE, THE FINAL COMMISSIONING REPORT MUST BE
SUBMITTED IN BOTH ENGLISH AND TURKISH
Training times may be any time during a 24 hour period to accommodate the
off shift of staff.
Training goals must be clearly established by the Commissioning Authority
with consultation of the Project Team. These training goals must be met to
ensure that staff training was effective.
Training shall include classroom and field training. Classroom training shall
include review of the approved O&M Manuals, approved as -built drawings,
systems description, overall operation modes and various set-points and
flows/pressures for equipment. Field training shall include a full walkthrough
of the system and all its components including locating all shutoff valves and
items requiring maintenance. Controls training shall include review of t he
actual screens for systems and equipment on the head-end of the Controls
System as well as on local panels, if applicable.
Oversee continuing adjustment, optimization, and modification of all building
systems to meet specified operating and regulatory requirements. Advise the
Project Team on a regular basis on the status of this process.
Ensure the General Contractor provides all required tools, lubricants,
miscellaneous start-up consumables and stores them in an acceptable manner
until use. Review attic stock requirements and ensure they are provided and
stored per manufacturers recommendations. Verify items are provided per the
specification review checklist developed during Design Review.
Coordinate with the Project Team and the General Contractor and sub-
contractor and all regulatory agencies to make sure all local, State and
Federal requirements have been satisfied.
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Post Commissioning Performance Verification
Two months prior to the end of the warranty period, review with the Project
Team and the RepT building’s operation personnel, the operation of the
building and the condition of any outstanding issues related to the
performance of the warranted equipment and systems. The Commissioning
Authority should provide assistance to the building ’s operation personnel in
developing reports, documents, and requests for services to manufacturers
to remedy outstanding warranty problems. Once deficiencies have been
corrected, the Commissioning Authority is to provide oversight on any final
testing required and document the results in the final Commissioning Report.
Upon completion of the commissioning effort and first 72 hour run test, the
Commissioning Authority shall provide a Final Commissioning Report. This
report shall detail the construction and commissioning efforts and their
results. The report shall be placed in 3-Ring binders and be suitable for
copying. No pages shall be larger than 8" x 11" Upon review and approval of
the report, 4 copies shall be provided to the Owner for its use. The Report
shall be broken down as per below, ‘Commissioning Report’, and shall include
all of the information requested here and elsewhere in this RFP.
Commissioning Report
Table of Contents
Executive Summary
This section shall detail the major systems and equipment commissioned, and shall
provide a summary of the results of the design, construction and commissioning
efforts.
Commissioning Plan
The "as-commissioned" Commissioning Plan shall be included in the Final
Commissioning Report
Design Report
The Design Report shall detail the commissioning efforts during the design rev iew
phase. This shall include the following:
Design Summary - Include a brief summary of the design review. Reviewed
issues encountered and their ultimate resolution and/or change, design or
design intent changes, value engineering decisions, etc.
Documentation Submission List - Include the documentation submission list
and a checklist to ensure all required attic stock, special tools, etc. have been
provided.
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Construction Report - The Construction Report shall detail the commissioning
efforts during the construction phase. This shall include the following:
o Construction Summary -Include a brief summary of the construction
process, major issues encountered and their ultimate resolution, design
changes or significant field modifications, equipment substitutions, etc.
Reference the Construction Deficiency Report where applicable.
o Construction Deficiency Reports - Include the full report detailing all
items discovered during construction.
o Witness Test Sheets -Include copies of all tests witnessed during the
construction phase. Divide tests by System, Floor and I or Laboratory
(where applicable). Provide a list of witnessed tests, the type of test,
system served and date tested.
o Equipment Start-Up Sheets - Include copies of all equipment start -up
tests witnessed during the construction phase Divide equipment start -
up tests by System, Floor and/or Laboratory (where applicable).
Provide a summary including all equipment tested as part of the
system, building riser numbers or identification, valve and damper
identification (point addresses acceptable), etc. Include copies of all
system commissioning tests performed as part of the commissioning
effort.
o Provide a list of witnessed equipment start-up tests, system served and
date tested.
o Photographs - Any Photos taken during construction to document
issues discovered, overall building progress, etc.
Commissioning Report - The Commissioning Report shall detail the
commissioning efforts during the commissioning phase. This shall include the
following:
o Commissioning Summary - Include a brief summary of the
commissioning process, major issues I hurdles encountered and their
ultimate resolution, etc. Reference the Commissioning Deficiency
Report where applicable.
o Equipment Start-Up Sheets - Include copies of all equipment start -up
tests witnessed during the commissioning phase. Divide equipment
start-up tests by System, Floor and/or Laboratory (where applicable).
o Provide a list of witnessed equipment start-up tests, system served and
date tested.
o Equipment Functional Testing Sheets -Include copies of all equipment
functional tests witnessed during the commissioning phase.
o Provide a list of witnessed equipment functional tests, system served
and date tested, for both on site and off site.
o Air and Water Side Testing and Balancing -Include copies of all TAB
Reports generated by Vendors and Contractors performing the work
Divide reports by System, Floor and/or Laboratory.
o Confirmation on the performance testing of coils serving all main air
handling units.
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o Commissioning Deficiency Reports - Include the full report detailing all
items discovered during Commissioning. Provide final agreed upon
resolution for all items.
System Commissioning Reports -In general each system shall be
commissioned as a separate unit. Each system shall have its own report with
the following information identified on the sheets:
o Ensure that all information regarding times, pressures, temperatures,
etc. is included for each operating mode commissioned.
o Ensure that all applicable operating modes are included (Normal, Night
Set-Back, Emergency, etc.) and tested.
o Include printouts from the Building Management System (BMS), data
from separate testing equipment, and/or hand measurement sheets.
o Results of commissioning, including final positions of dampers and
valves, etc.
o List of Approved O&M Manuals for the System
o List of Approved As-Built Drawings for the System
o Checklist of Special Tools, Attic Stock and other items provided for the
System, Certification that System is commissioned and ready for
turnover to Operations Personnel.
o Training sheets for equipment and systems including sign in sheets and
videos of training.
72 Hour Test Report
o Off-Season 72 Hour Test Report
o Photographs - Any Photos taken during commissioning to document
issues discovered, overall progress, etc.
Upon the completion of Commissioning the Commissioning Authority shall certify all
systems commissioned are ready for use and turnover to Owner. The Commissioning
Authority shall include this certification in the Final Commissioning Report.
The successful Commissioning Authority may propose different or more efficient
Final Commissioning Report layouts. These reports must contain all of the
information included above as well as elsewhere in this RFP. The Commissioning
Authority may expand the scope of the Final Commissioning Report, if it wishes.
Alternate structures must be reviewed and approved by the Project team prior to
their acceptance.
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ATTACHMENT C: RESERVED FOR DRAWINGS AND SPECIFICATIONS BY INTERNET LINK SHARED FILE
REQUEST VIA [email protected]
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ATTACHMENT D: INSURANCE REQUIREMENTS
1. Prior to commencement of any Work under this Contract, The Professional Commissioning
Authority (Contractor) shall provide and maintain at all times during performance of the Work and
until all obligations are fulfilled under this Contract, insurance policies with the types of coverage and the limits indicated below, with companies authorized to do business in the State of New York with an A.M. Best’s rating of A X or better, and reasonably acceptable to Owner. Any and all deductibles or self-insured retention for required insurance are the responsibility of Contractor and shall be specifically disclosed to and subject to the prior approval of Owner before commencement of the Work. Contractor’s attention expressly is called to any additional or different insurance requirements set forth in any of the other Contract Documents.
A. Statutory Workers' Compensation (Coverage A) and Employers Liability
(Coverage B) including a waiver of the insurer’s right to recover or subrogate against any of
the parties insureds listed on the annexed list of Additional Insureds/Indemnitees. Coverage
B Minimum Limits $1,000,000/$1,000,000/$1,000,000. Proprietor/Partner/Executive
Officers/Members should not be excluded from coverage.
B. Comprehensive automobile liability insurance covering the use of all owned (if any), non-owned or hired automobiles on a combined single limit per occurrence basis with a limit of not less than $1,000,000. C. Commercial General Liability. Contractor will maintain commercial general liability insurance covering all of Contractors operations and all operations by Subcontractors, all sub-subcontractors, and anyone directly or indirectly employed by any of them or by anyone for whose acts any of them may be liable. Such insurance shall be written on an occurrence basis, including but not limited to, a per-location or per-project general aggregate, against claims for liability arising from bodily injury and property damage, with coverage for premises and operations, products-completed operations, personal injury and advertising injury, and Contractual Liability with no specific restricting endorsements including but not limited to Labor Law Exclusions, Contractual Liability Limitations or Re-Definition of Insured Contract, Height Exclusions, Project Type Exclusions, and Limitations to the “Your Work” exclusions. A Total Pollution Exclusion is acceptable if it contains the Hostile Fire and Heating Equipment Exception. Contractor shall include both Additional Insured Endorsements CG2010 10/01 (ongoing operations) or its equivalent and CG2037 10/01 (products-completed operations) or its equivalent reflecting the inclusion of the interests of Owner (as certificate holder and additional insured) and the parties listed on the annexed List of Additional Insureds/Indemnitees.
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Required Minimum Primary Limits: Bodily Injury and Property Damage per occurrence $ 1,000,000 Fire Damage Legal Liability $ 50,000 Personal and Advertising Liability $ 1,000,000 Medical Payments $ 5,000 Per Project General Aggregate $ 2,000,000 Products and completed operations aggregate $ 2,000,000 Minimum six (6) years completed operations after completion is required for all work under the contract which can be evidenced with six successive General Liability renewal policies. Should the Contractor, subcontractors or lower tiered subcontractors have a Project Specific Policy they are required to have six (6) years of Extended Completed Operations. Additional Insured status is required to be maintained and evidenced throughout the six 6 years completed operations period. D. Excess/umbrella liability insurance policies issued in conformance (so called “Follow Form”) with Contractors commercial general liability insurance policy terms, which (in the aggregate) is in excess of the above required policies, and has a limit of not less than $5,000,000. All excess/umbrella liability insurance shall contain an ‘Excess Liability Policy Priority of Coverage’ endorsement consistent with the terms of this Exhibit G and a copy of such endorsement must be provided to Owner along with all other required evidence of insurance, including but not limited to certificates of insurance and copies of policies when requested.
2. Any insurance maintained by Owner and/or the parties listed on the annexed List of Additional Insureds/Indemnitees will be excess of Contractor’s insurance coverage (including all excess or umbrella coverage) and shall not be called upon to contribute with Contractor’s insurance which will be written on a primary and non-contributory basis irrespective of other insurance carried by Owner.
3. Professional Liability for Architects and Engineers, and Professional Commissioning
Authority, with a combined single limit of not less than $5,000,000 per claim and annual aggregate
for damages caused by error, omission or negligent acts related to any Services to be provided under this Agreement for Prime Consultants and $3,000,000 per claim and annual aggregate for sub-consultants. 4.Contractor shall require all subcontractors and their sub-subcontractors of any tier to maintain the same insurance policies as provided in Exhibit D with equal or greater limits and with policy terms that are otherwise consistent with the requirements of this Exhibit D, except as otherwise permitted by Owner in its sole discretion and confirmed in writing to Contractor. Any permitted modification must be incorporated into the applicable subcontract and sub-subcontract. All such subcontractor insurance policies shall name as additional insureds the parties listed on the annexed List of Additional Insureds/Indemnitees and shall be subject to the prior approval of the Owner as to form, content, limits of liability and issuing company and specifically shall comply with each and every term and provision set forth in this Exhibit G.
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5. Copies of all insurance certificates (including the New York Construction Certificate of
Liability Insurance Addendum Acord Form 855 NY 05/14) and policy endorsements required
hereunder, satisfactory to the Owner, shall be furnished to the Owner upon or before execution
of this Contract and any subcontracts or sub-subcontracts, and before Contractor and/or
subcontractors begin work on the Project. Copies of applicable insurance certificates shall also
be on file with the New York City Department of Buildings, as required. Each such policy shall
contain a provision that it is not subject to change or cancellation unless thirty (30) days’ prior
written notice (10 days for non-payment) shall have been given to the Owner and each additional
insured by the insurer.
Prior to commencement of the Work, Contractor shall deliver to Owner copies of all insurance
policies and endorsements reflecting the inclusion of the interests of Owner (as certificate holder
and additional insured) and the parties listed on the annexed List of Additional
Insureds/Indemnitees and their respective parent companies, corporations and/or partnerships
and their owned, controlled, affiliated, associated and subsidiary companies, corporations and/or
partnerships and the respective agents, consultants, principals, partners, servants, officers,
members, stockholders, directors and employees of each as additional insureds for this Project.
The certificates and endorsements must state that the General Liability Insurance is primary
irrespective of other insurance covering the additional insureds and the insurance company will
not seek contribution from other insurance available to the additional insured(s).
6. The Contractor in all respects and in a timely manner shall assist and cooperate with the
Owner in connection with the adjustment of all claims for recovery under all applicable insurance
policies.
7.If at any time that this Contract is in effect, the identity of the general liability insurance carrier or any other insurer changes, Contractor shall provide written notification to Owner within thirty (30) days of the change, and provide a copy of the new certificate and policy to Owner. 8.The amount of insurance contained in the aforementioned insurance coverages shall not be construed to be a limitation of the liability of the Contractor and its subcontractors.
9.In the event of failure of the Contractor to furnish and maintain said insurance and to furnish satisfactory evidence thereof, the Owner shall have the right (but not the obligation) to procure and maintain the same for all parties on behalf of the Contractor who agrees to furnish all necessary information thereof and to pay the cost thereof to the Owner immediately upon presentation of a bill.
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10.All policies of insurance procured by Contractor and subcontractors shall contain a provision requiring the insurance carriers to waive their rights of subrogation against all the parties listed on the annexed List of Additional Insureds/Indemnitees. 11.Self-funded, policy fronting or other non-risk transfer insurance mechanisms are not acceptable to Owner without full disclosure to Owner and prior written approval of Owner in all cases.
12.In addition to the foregoing requirements, Contractor and subcontractors shall comply with the insurance and indemnification requirements of all authorities having jurisdiction over the Project (including complying with any insurance requirements applicable to pulling permits necessary to perform the Work).
13.Contractor acknowledges that the annexed List of Additional Insureds/Indemnitees is subject to change at the sole discretion and direction of Owner. Within ten (10) calendar days from Contractor’s receipt of a written notice from Owner of a revised List of Additional Insureds/Indemnitees, Contractor and all subcontractors shall provide updated insurance certificates and endorsements that conform to: (a) the revised List of Additional Insureds/Indemnitees provided by Owner; and (b) the requirements set forth above and in the other Contract Documents. 14.If any Contractor insurance policy is renewed at any time during the course of the Project, Contractor shall furnish to Owner, not less than fifteen (15) days prior to its expiration date, certificates evidencing such renewal of expiring policies and that Owner and the parties listed on the annexed List of Additional Insureds/Indemnitees are included as additional insureds. 15.Compliance with the foregoing requirements shall not relieve, diminish or otherwise affect the Contractor and subcontractors liability at law or under the indemnity provisions of the Contract or any subcontract and/or sub-subcontract.
16.Contractor shall obtain property insurance for Contractor’s equipment with a waiver of subrogation clause acceptable to Owner. Contractor shall secure, pay for and maintain whatever fire or extended coverage or other property insurance it may deem necessary for protection against loss of owned or rented equipment and tools, including any tools owned by mechanics, and any tools, equipment, scaffold, staging, towers and forms owned or rented by it or its Contractors. Owner, Owner’s Representatives and Owner’s Architect shall have no liability with respect to such equipment and tools. Failure of the Contractor to secure such insurance or to maintain adequate levels of coverage shall not obligate Owner, Owner’s Representatives, Owner’s Architect, or their agents and employees for any losses of owned or rented equipment and Contractor assumes all risk of uncompensated loss that it may incur as a result of Contractor’s failure to obtain such insurance. The insurance policy shall include a waiver of the insurer’s right to recover against any of the additional insureds listed on the certificate of insurance. Contractor shall require all subcontractors and sub-subcontractors to maintain the same insurance as provided in this Section except as otherwise permitted by Owner in its sole discretion and confirmed in writing to Contractor.
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ATTACHMENT F: LUMP SUM PRICE PROPOSAL FORM
PRICE PROPOSAL FORM
Company Name Date
Contact Person
Address and Phone Number To the Selection Committee:
I hereby certify that I have read, understand, and agree to all sections and attachments of the Request for Proposals for Professional Commissioning Authority. I further certify that the
information submitted by me/my company in response to the Request for Proposals is true and accurate. I understand that RepT has the right to reject any or all proposals, and to negotiate a price for the proposed services as determined to be in the best interest of RepT. Our price proposal will remain valid for a period of six months after submission. I hereby propose to provide the Professional Commissioning Authority services described in the
Request for Proposals for a fixed lump sum fee of .
Our price proposal is detailed in the following page.
Signature
Title