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Request for Quotation

2017-RFQ-22 PENTICTON TRADE AND CONVENTION CENTRE SKYLIGHT REPLACEMENT – SECTIONS M, Q, T AND X

Date Issued: November 10, 2017 The City invites your company to provide a price quotation to replace the skylights at the Penticton Trade and Convention Centre (PTCC) located at 273 Power Street per the Specifications included in the RFQ. Optional Site Visit: Contact Chris Schmidt at 250.490.2580 or [email protected] to arrange for a site visit. Proponents must bring their own ladder at least 15’ in length. It is the Proponent’s responsibility to be familiar with the site, prior to bidding on the Work. Paper original of a submission in an envelope plainly marked "2017-RFQ-22 PTCC Skylight Replacement” may be hand delivered, couriered or mailed. Electronic copy must be e-mailed in PDF format in one complete file. All submissions must be received prior to the Closing Date and Time. Fax submissions will NOT be accepted. The City will not be responsible for transmission errors. RFQ Closing Time: 2:00:00 p.m. local time RFQ Closing Date: Thursday, November 23, 2017 Delivered to: City of Penticton 616 Okanagan Avenue East

Penticton, BC V2A 3K6 Attn: Cathy Ingram, Procurement and Inventory Services Manager [email protected]

Inquiries: All inquiries should be submitted in writing, with the RFQ title in the subject line to Cathy Ingram, Procurement Manager at [email protected]

Proposals will not be opened in public. NOTE: Should any potential bidders download this document, it is the sole responsibility of the

proponent to check the City's website at www.penticton.ca/purchasing for any updated information and addenda issued before the closing date. www.penticton.ca/purchasing is the only authorized website to obtain competitive bid documents for the City of Penticton opportunities. The City of Penticton shall not be held responsible for our competitive bid documents that are located on any other website.

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mailto:[email protected]



http://www.penticton.ca/purchasing

http://www.penticton.ca/purchasing

CONDITIONS 1) A qualified quotation (Quotation) is one, which meets both the Specifications as outlined in the

enclosed Specification section of this document, as well as the Conditions contained in this Request For Quotation (RFQ). A qualified Quotation must also meet cost expectations of the City for this particular RFQ.

2) The City of Penticton (the City) reserves the right to accept any or all Request for Quotations or

parts of Quotations and to waive any informalities, irregularities or technicalities. The City also reserves the right to award the Contract for such goods as the City deems will best serve its interest. It further reserves the right to award the Contract on a split order basis, lump sum, or individual item basis, or such other combination unless otherwise specified by the City or the bidder.

3) A Quotation, which is not qualified, is one, which does not meet the Specifications and/or

Conditions and/or exceeds the cost expectations of the City. In the event that any or all Quotations exceed the cost expectations and/or do not conform to Specifications, and/or do not meet the Conditions, the City reserves the right to reject any or all Quotations and seek an alternative solution of its choosing.

4) The City will decide whether a Quotation is qualified by evaluating it based on the Specifications

and price, and may opt to have the Quotations examined by qualified engineers to ensure quality and conformity to the Specifications. The Purchasing Department, or designate, will examine all Quotations and recommend which, if any, is in the City's best interest.

5) The City recognizes that BEST VALUE is the essential part of purchasing a product and therefore

the City may prefer a Quotation with a higher Quotation price, if it offers greater value and better serves the City's interests, as determined by the City, over a Quotation with a low price. BEST VALUE is the value placed on service, quality, past performance, delivery and price.

6) The City reserves the right to negotiate with the preferred bidder or any bidder on any details,

including changes to Specifications and price. If Specifications require significant modification, all bidders shall have the opportunity to adjust their Quotations or requote altogether, as determined by the Purchasing Department.

7) The City reserves the right to cancel this RFQ at any time. The City also reserves the right to

reject Quotations from bidders who are unable to provide evidence that they are capable of providing the necessary labour, skills, materials and/or equipment to perform the work. Evidence of such competency and experience must be provided by the bidder upon request.

8) All goods, equipment, supplies, labour and workmanship associated with this RFQ must

conform to all necessary standards for use in Canada and the Province of British Columbia- such as CSA, ULC, ETL, WCB, Canadian Weights and Measures, Canadian Electrical Codes, etc.

9) All Chemical shipments, if any, must include current MSDS sheets. 10) All information provided to the City is subject to release through the Protection of Privacy and

Freedom of Information Act, unless information is given in confidence, and so, must be communicated in writing as CONFIDENTIAL.

11) Please use the accompanying Bid Sheet when submitting your Quotation; you may attach

additional sheets to the form if necessary.

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12) All quoted prices shall include delivery F.O.B. City Yards or other destination point, as specified by the City and the successful bidder, hereafter named the Contractor shall bear all risk of loss or damage.

13) The Contractor will guarantee that its Quotation will meet the needs of the City. The Contractor

will also guarantee that any goods supplied shall be correct. If the goods supplied by the Contractor are in any way incorrect or unsuitable, all correction costs shall be borne solely by the Contractor.

14) Only the Contractor shall be notified, but inquiries are welcome. 15) The Contractor shall notify the City that it possesses the necessary legal patents and/or has legal

permission to manufacture, sell and/or service the product(s) it will supply. PROPOSAL CONTENT 1) Each proposal shall include the following:

.1 Bid Sheet – signed by an authorized signatory; and

.2 Statements “A”, “B” and “G” GOVERNING REGULATIONS 1) Permits, Notices, Laws & Rules: The Contractor shall apply and pay for all necessary permits or licences required for the execution

of the Work (but this shall not include the obtaining of permanent easements or rights of servitude). The Contractor shall give all necessary notices, pay for all fees required by law, and comply with all laws, ordinances, rules and regulations relating to the Work and to the preservation of the public health. The Contractor shall be responsible for the safety of all workmen and equipment on the project in accordance with all applicable safety legislation passed by Federal, Provincial and local authorities governing safety.

2) Compliance with Workers' Compensation Act: The Contractor shall provide to the City their WCB registration number and a letter of Clearance

from the WCB office prior to commencement of the Work. The Contractor shall ensure compliance on their part with the Workers' Compensation Act and

any regulations thereunder, especially provisions of said Act or of regulations under said Act having to do with the prevention of accidents, the prevention of diseases and the provision of safe working conditions, including proper sanitation and ventilation.

In any case where pursuant to the provisions of the Worker's Compensation Act, the Workers'

Compensation Board orders the Contractor in respect of their operations under this Agreement, to cease operations because of failure to install or adopt safety devices or compliances directed by the order of the said Board, or required under said Act or regulations thereunder or because said Board is of the opinion that conditions of immediate danger exist that would be likely to result in injury to any person, or because of lack of payment of an account due to the Board, the City on twenty-four (24) hours written notice to the Contractor, may terminate the Contract.

INSURANCE PROTECTION & DAMAGE 1) Before commencing the Work, the Contractor shall file with the City, certificates of all

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insurance policies acceptable to the City. These certificates shall state that the insurance complies with the requirements of the City and that the territory of the policy includes the country in which the Work is to be constructed.

• Each insurance policy required under this Article shall contain an endorsement to

provide all additional insured with prior notice of changes and cancellations. Such endorsement shall be in the following form:

"It is understood and agreed that the coverage provided by this policy will not be changed or amended in any way or cancelled until thirty (30) days after written notice of such change or cancellation shall have been given or sent by registered mail to all additional insured."

• Should the Contractor fail to make a payment of any premiums or other assessments

required by the Contractor's insurers to maintain such policies in force and effect, the City may in their discretion make payment of such premiums or assessments and deduct the amount thereof from such monies as may then or later be payable to the Contractor pursuant to this Contract or recover the same from the Contractor as the City in its discretion may determine.

• Whenever the word The City is to appear in the insurance policies, the legal name shall

be inserted. a) Comprehensive General Insurance:

The Contractor shall maintain, in full force and effect with insurers licensed in the Province of British Columbia with an A rated insurer, Comprehensive General Liability in respect to the Services and operations of the Contractor for bodily injury and/or property damage with policy limits of not less than Five Million Dollars ($5,000,000.00) per occurrence.

b) Protection of Work, Property and Public:

• The Contractor shall comply with all applicable laws, ordinances, rules, regulations and

lawful orders of any public authority having jurisdiction for the safety of persons or property or to protect them from damage, injury or loss.

• The Contractor shall protect the property adjacent to the Work areas from damage as

the result of operations under the Contract. The Contractor shall protect the Work and the City's property from damage and shall make good at their own expense any damage which may arise as the result of the Contractor’s operations under the Contract.

c) Contractor's Insurance:

• General Liability & Property Damage Insurance. The Contractor shall save and hold harmless the City, its officers, Managers, servants and employees, from and against any and all suits or claims alleging damage or injury (including death) to any person or property that may occur or that may be alleged to have occurred, in the course of the performance of this Contract, whether such claim shall be made by an employee of the Contractor, or by a third person and whether or not it shall be claimed that the alleged damage or injury (including death) was caused through a wilful or negligent act or omission of the Contractor, its officers, servants,

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Managers or employees, or a wilful negligent act or omission of any of its Sub-Contractors or any of their officers, servants, Managers or employees; and at its own expense, the Contractor shall defend any and all such actions and pay all legal charges, costs and other expenses arising there from.

• The Contractor shall maintain and keep in force during the term of the Contract and

until the date of the completion certificate, Five Million Dollars ($5,000,000) inclusive limits for public liability and property damage, against liabilities or damages in respect of injuries to persons (including injuries resulting in death) and in respect of damage to property arising out of the performance of work.

• The Contractor shall, at the time the Contract is signed, submit to the City two copies of

the insurance policies required under this Article and shall also provide to the City from time-to-time, as may be required, satisfactory proof that such policies are still in full force and effect.

• The City shall be an additional insured on the policy. The policies shall preclude

subrogation claims by the insurer against anyone insured there under. In addition, such insurance policy shall include the following "Cross Liability" clause:

"The insurance afforded by this policy shall apply in the same manner, as though

separate policies were issued, to any action brought against any of the additional insured by or on behalf of any other an additional insured."

d) Equipment Insurance

Notwithstanding anything contained elsewhere herein, it is understood and agreed that the City shall not be liable for any loss or damage to Contractor's equipment, including loss or use thereof. Each and every policy insuring the Contractor's equipment to be used on the work shall contain the following clause:

"It is agreed that the right to subrogation against the City or any of its officers, employees, or Managers or their parent, subsidiary, affiliated, or associated companies or corporations, is hereby waived."

e) Automotive Insurance:

A minimum of Five Million Dollars ($5,000,000) of public liability and property damage insurance shall be carried on all automotive equipment.

2) Indemnity a) The Contractor shall at all times indemnify, defend, release, hold harmless and forever

discharge the City, and the City’s elected and appointed officials, officers, employees and agents from and against all liability, claims, damages, losses, costs, actions, causes of action, suits, proceedings and expenses at law and in equity, whether known or unknown, including all actual legal and other professional fees and disbursements on full indemnity basis, whether arising directly or indirectly from death, personal or bodily injury, sickness, disease, property loss, property damage or other loss or damage which may result from or be connected with the performance of this Agreement, including any breach or default of this Agreement by the Contractor or its employee.

b) The aforesaid insurance shall be in a form and with insurers acceptable to the City’s Chief

Financial Officer. Certificates of Insurance shall form part of this Contract and evidence if

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Renewal and Notice if Termination shall be provided to the City not less than thirty (30) days prior to the expiry dates or cancellation of the policies as the case may be.

c) The Contractor shall be responsible for the payment of all premium and deductible

amounts relating to the said insurance policies and the Contractor shall maintain the aforementioned insurance from the date of this Agreement until the written notice from the City that the project for which the Services are to be provided is complete.

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City of Penticton

Contractor Coordination

Prepared by: Human Resource Department

City of Penticton

Contractor

Sub-Contractor

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Contents

1. Purpose ................................................................................................................ 10 2. Policy.................................................................................................................... 10 3. Scope ................................................................................................................... 10 4. Definitions ............................................................................................................ 10 5. Overview Regulation ........................................................................................... 12

Responsibility of Owner ....................................................................................................12 Co-ordination - Overview ..................................................................................................12

6. Responsibilities ................................................................................................... 13

i. Responsibilities on a Single Employer Workplace ........................................................13 ii. Responsibilities on a Multiple Employer Workplace without Prime Contractor..............14 iii. Responsibilities on a Multiple Employer Workplace with a Prime Contractor ...............15

7. Program Details ................................................................................................... 16 8. Training Requirements ....................................................................................... 20 9. Program Maintenance ......................................................................................... 21 10. Documentation .................................................................................................... 21 11. Appendices .......................................................................................................... 21

Appendix A - Overview of Occupational Health and Safety Program Content ...................22 Appendix B - Records to be Maintained and Available .....................................................24 Appendix C - Contract Language for Hiring Municipal Contractors ...................................25 Appendix D - Review of Contractor Safety Program .........................................................26 Appendix E - Confirmation of Responsibilities ..................................................................28

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1. Purpose To ensure that workers of other employers who are working on the City of Penticton workplaces are not placed at risk because of a lack of knowledge of workplace hazards or a lack of coordination of workplace safety.

2. Policy The City of Penticton will ensure that all employers and workers on City of Penticton workplaces are aware of any pre-existing workplace hazards. The City of Penticton will ensure coordination of occupational health and safety activities on all multiple employer workplaces or ensure that a prime contractor does so. The City of Penticton will ensure compliance with WCB OHS Regulations on all workplaces.

3. Scope This program applies in every situation where workers, other than the City of Penticton workers, are performing their job duties at a City of Penticton workplace. Exception for Short Term Workplace Visits The WCB Prevention Manual offers the following guidance on workplace visits: "Virtually all workplaces will be visited by workers of other employers. For example, workers may deliver or pick up mail, goods and materials or enter to inspect premises. Short term visits of this type, even if regular, do not make the workplace a "multiple-employer workplace" for the purposes of section 118(1)", note other persons per Workers Compensation safety and health regulations.”

4. Definitions

▪ Construction Project

Any erection, alteration, repair, dismantling, demolition, structural or routine maintenance, painting, land clearing, earth moving, grading, excavating, trenching, digging, boring, drilling, blasting, concreting, the installation of any machinery or any other work deemed to be construction by the WCB. (WCB OHS Regulation Section 20.1)

▪ Contractor Includes a contractor, subcontractor, utility company, government agency or a service company providing/assigning workers and/or services/equipment within the workplace.

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▪ Contractor Safety Program

A contractor's Occupational Health and Safety program as required by WCB OHS Regulation.

▪ Multiple Employer Workplace

Multiple employer workplaces are created when workers of two or more employers are working at the same location.

In this type of workplace, workers of one employer do not actually have to come into contact with the workers of the other employer but they must communicate to coordinate their activities. They do not even have to be in the same place at the same time. What is important is whether or not the workers' activities could affect the health and safety of another employer's workers. This is true even if the workers on the workplace are workers of the City of Penticton and a contractor. Short-term visits by couriers, inspectors and suppliers etc. are not regarded as workers on the workplace.

▪ Notice of Project The Notice of Construction Project given by the prime contractor, or Owner, to the Workers' Compensation Board as defined in and required by Section 20.2 (2) and (3) of the WCB OHS Regulation.

▪ Prime Contractor In relation to a multiple-employer municipal workplace, the contractor, employer or other person who enters into a written agreement with the City of Penticton is to be the prime contractor

▪ Practicable Means that which is reasonably capable of being done

▪ Qualified Means being knowledgeable of the work, the hazards involved and the means to control the hazards, by reason of education, training, experience or a combination thereof

▪ Qualified Coordinator On a construction workplace, means the person appointed by a prime contractor to coordinate occupational health and safety activities within the workplace.

▪ Qualified Person On a construction workplace, means a person designated by a contractor (other than the prime contractor) to be responsible for that employer's health and safety activities and responsibilities.

▪ Single Employer Workplace

A defined area in which there are workers of only one employer

▪ Workplace Safety Co-ordinator

The person designated in writing by the City of Penticton to coordinate workplace safety on multiple employer workplaces if there is no prime contractor, and to receive/review a contractor's safety program, records, documentation and safety performance.

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5. Overview Regulation Responsibility of Owner Part 3 Section 118 and 119 of the Workers’ Compensation Act and Part 20 of the WCB OHS Regulation also applies and includes responsibilities on construction workplaces. The Workers’ Compensation Act requires the City of Penticton as owner of the workplace, to maintain the workplace in a safe manner. It requires the City of Penticton to give any other employers on the workplace all information about the workplace hazards, and it requires the City of Penticton to give other employers on the workplace the information they need to eliminate or control those hazards. The Workers’ Compensation Act also sets out the responsibilities when the City of Penticton has a multiple employer workplace. On multi-employer workplaces, there is a responsibility to coordinate the activities of the employers, workers and other persons at the workplace. There is also a responsibility to do everything that is practicable to establish and maintain a system or process to ensure that everyone on the workplace complies with the WCB OHS Regulation.

Co-ordination - Overview The City of Penticton can decide either to perform the duties of safety coordination on a multiple employer workplace or designate, must agree in writing, a prime contractor to perform the duties of coordination. Construction Workplaces If there is no prime contractor, and there are more than 5 workers on the workplace, the City of Penticton must designate a coordinator to coordinate workplace safety.

The coordinator is responsible for submitting the notice of project to the Workers’ Compensation Board where a Notice of Project is required. (See WCB OHS Regulation 20.2 for the general requirements of a Notice of Project. On a multiple employer workplace: The coordinator must also ensure that all of the workers on the workplace are aware of any pre-existing hazards on the workplace. The coordinator must also identify any hazards on the workplace that are created by the work.

The coordinator must also have a workplace drawing. It will show where the various employers are working, where first aid is located, the emergency transportation system for injured workers, and the evacuation marshalling points. The coordinator must also have the written procedures to protect the health and safety of the workers on the workplace. If the City of Penticton does not want to take on these responsibilities, the City of Penticton can also designate, in writing, a prime contractor on the construction workplace.

If the City of Penticton does designate a prime contractor, the prime contractor must designate a qualified coordinator. The City of Penticton must inform the prime contractor of pre-existing workplace hazards and the information on how to eliminate or control them.

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The prime contractor's qualified coordinator must then ensure that all of the delegates are informed; the delegates must inform all workers of these hazards, and of any hazards on the workplace that are created by the work. The prime contractor's qualified coordinator must also have the written procedures to protect the health and safety of the workers on the workplace, ensuring that the hazards are addressed throughout the duration of the work activity. The prime contractor's designated qualified coordinator must also have a workplace drawing. It will show where the various employers are working, where first aid is located, the emergency transportation system for injured workers, and the evacuation marshalling points. Non-construction workplaces:

The City of Penticton must act as the prime contractor on a single employer workplace that involves workers of another employer, if there is no prime contractor designated in writing. The City of Penticton must act as the prime contractor and must ensure that occupational health and safety activities are coordinated on multiple employer workplaces, if there is no prime contractor designated in writing. The City of Penticton must establish and maintain a system to ensure compliance with the WCB OHS Regulation. The City of Penticton must ensure that it has the names of the persons who will supervise workers at the workplace. The City of Penticton has responsibility, as an owner, on non-construction workplaces if a prime contractor has been designated in writing. The City of Penticton must give the prime contractor at the workplace any available information that is necessary to identify and eliminate or to control hazards at the workplace.

6. Responsibilities The City of Penticton is responsible to determine by definition of regulation (118) that the workplace includes the workers of other employers and whether this is a multiple employer workplace or a single employer workplace. The City of Penticton is also responsible for determining if the workplace is a construction workplace as outlined in the definition section. Note: For ease of reading, the rest of the responsibilities will be separated into the following three categories:

i. Single Employer Workplace

ii. Multiple Employer Workplace with a prime contractor

iii. Multiple Employer Workplace Without a prime contractor.

i. Responsibilities on a Single Employer Workplace The City of Penticton:

The City of Penticton is responsible to ensure that the contractor on the workplace is aware of all pre-existing workplace hazards and has the information on how to eliminate or control the

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hazards.

On a construction workplace, if the work requires a Notice of Project, the City of Penticton must submit the Notice of Project to the WCB or ensure that the prime contractor does so.

Workplace Safety Coordinator: The Contract Administrator is responsible: ▪ To determine the boundaries of the workplace, and to ensure that only workers of one

employer perform duties within those boundaries. ▪ To ensure all relevant information on workplace hazards is provided to the employer. ▪ To decide whether the contractor should be designated, in writing, as a prime contractor and

to designate the prime contractor.

Contractor: Note: Applies to a contractor to the City of Penticton and to service providers such as West Kootney Power.

The contractor is responsible for obtaining information on workplace hazards from the City of Penticton and informing its workers on the workplace. The contractor is also responsible for ensuring compliance with the WCB OHS Regulation.

If designated as the prime contractor, the contractor is responsible to ensure that all workers on the workplace, as well as its own workers, are aware of the pre-existing workplace hazards. The contractor is responsible to ensure that all work is performed without unnecessary risk and in compliance with the WCB OHS Regulation.

The City of Penticton Supervisors:

Supervisors must ensure that all workers know that a single employer workplace has been designated. They must ensure that they do not assign duties, which take the City of Penticton workers into the single employer workplace. If any worker reports that they must enter the single employer workplace to do their job, the supervisor will contact the Division supervisor to determine if the work should go ahead.

The City of Penticton Workers: All workers are responsible to ensure that their duties do not take them into the single employer workplace. If they must enter the workplace, they must inform their supervisor.

ii. Responsibilities on a Multiple Employer Workplace without Prime Contractor

The City of Penticton: The City of Penticton is responsible to designate the Division Supervisor to be responsible for coordinating workplace safety and ensure that all health and safety activities are coordinated and that all employers are in compliance with the WCB OHS Regulation.

Workplace Safety Coordinator: The Division Supervisor or designate must ensure that all employers on the workplace are aware of pre-existing workplace hazards, that workplace safety meetings are held and documented, and all occupational health and safety activities are co-ordinated. If the workplace is a construction workplace and a Notice of Project is required, the Division Supervisor or designate is responsible to ensure that the Notice of Project is submitted to the Workers' Compensation Board. On construction workplaces, the Division Supervisor or designate must have the written

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procedures to protect the health and safety of all workers on the workplace. The Division Supervisor or designate must maintain a workplace map that shows where various employers are working, occupational first aid is located, and the evacuation marshalling points are located. It must also show the emergency transportation system for injured workers.

Contractors: Contractors are responsible to comply with their contracted safety requirements and the directives of the Division Supervisor or designate regarding co-ordination of activities. They must tell the Division Supervisor or designate the name of the individual who supervises their workers. On a construction workplace they must give the Division Supervisor or designate the name of a Qualified Person who is responsible for their health and safety activities.

Supervisors: All supervisors are responsible to check with the Division Supervisor or designate to ensure that the duties that they are assigning do not cause hazards for the workers of other employers on the workplace.

Workers: All workers are responsible to follow safe work procedures and to alert their supervisor if the duties that they are performing will create a hazard to other workers.

iii. Responsibilities on a Multiple Employer Workplace with a Prime Contractor

The City of Penticton: The City of Penticton is responsible to identify workplace hazards for the prime contractor and also to give the prime contractor information on how to eliminate or control the workplace hazards.

Workplace Safety Coordinator: The Contact Administrator is responsible for designating a prime contractor, based on the complexity and risk of the work being performed. If a prime contractor is designated, the Contract Administrator is responsible to inform all other employers of the designation of prime contractor.

Prime Contractor: The prime contractor must ensure that all occupational health and safety activities are co-ordinated, and that all employers on the workplace comply with the WCB OHS Regulation. If the workplace is a construction workplace, the prime contractor must, if the combined workforce is more than 5 workers, identify a qualified co-ordinator who must co-ordinate health and safety activities on the workplace.

Prime Contractor's Qualified Coordinator on Construction Workplaces: The qualified co-ordinator must:

▪ ensure that all employers on the workplace are aware of pre-existing workplace hazards ▪ ensure that workplace safety meetings are held and documented ▪ co-ordinate all health and safety activities ▪ complete a Notice of Project and submit it to the Workers' Compensation Board ▪ maintain a workplace map that shows where various employers are working, where first

aid is located, the emergency transportation system for injured workers, and the evacuation marshalling points

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▪ have the written procedures to protect the health and safety of the workers on the workplace, ensuring that the hazards are addressed throughout the duration of the work activity

▪ Knowledgeable of Part (3) of Workers Compensation Occupational Health and Safety Regulations.

Other Contractors:

Other contractors are responsible to deliver to the prime contractor’s qualified coordinator the name of the person who supervises their workers.

On a construction workplace, the contractors must designate a Qualified Person to be responsible for the contractor's health and safety activities. The contractor must give the name of this Qualified Person to the prime contractor.

The City of Penticton Supervisors: Supervisors are responsible to know the safety program that the prime contractor has in place to eliminate or control workplace hazards. The supervisors must ensure that all the City of Penticton workers comply with this plan. If supervisors become aware that the program is not controlling workplace hazards, they must remove the workers under their control from any danger and notify the Contract Administrator.

The City of Penticton Workers: Workers must comply with the workplace safety program of the designated prime contractor.

7. Program Details This program is designed to help ensure that when contractors are working on a municipal workplace, the work is performed safely and there is no unnecessary increase in liability for the City of Penticton as a result of their actions. Situation Identification There are two types of situations where workers of another employer are performing duties on the City of Penticton workplace. The first of these, and most difficult for the organization to control, are workers who are not performing contract work for the City of Penticton. They may include the workers of a utility company, a government agency or Service Company. The typical example might be workers of a gas utility company who have set up traffic control to do repair work on the gas distribution system. They are on a municipal workplace, and the City of Penticton workers may be working on the same workplace. It is the responsibility of the City of Penticton to ensure that the workplace is safe and that all workers, including contractors and their employees, are aware of the workplace hazards of which the organization has knowledge as owners of the workplace. As long as there are no interactions, or overlap between workplaces that would create hazards for the workers of the contractor or for the workers of the City of Penticton, there is no further action required The second situation is one that the organization is most familiar with. This is a situation where a contractor has come onto a municipal workplace to perform work for the City of Penticton. In this situation, there is still the responsibility to ensure that the workplace is safe, and that the contractor is aware of pre-existing hazards. The regulation (118) determine if this is a single employer workplace or a multiple employer workplace, and to decide whether or not there should be a prime contractor. Pre-contract Hazard Assessment Contractors must be made aware of all of the pre-existing workplace hazards that may affect

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their workers. Often this seems like common sense, but lack of documentation of the process of identifying workplace hazards can create problems. A workplace hazard identification must be completed prior to putting a project out to tender. This will be performed by the Contract Administrator. Hazard identification should include, but not be limited to, workplace access difficulties, confined spaces, chemical exposures, excavations, work at heights, lockout, electrical hazards, asbestos, temperature extremes, noise, workplace hazardous materials, and traffic. Any other workplace hazards must also be identified. Providing methods to eliminate or control workplace hazards will include providing the contractor with the City of Penticton safety program and procedures. If the contractor is going to do work that is not covered by the safety program, it is important that once the hazards are identified, the contractor provides the written procedures for the work. Day Labour On occasion, a contractor will come onto a municipal workplace and will perform work without subcontractors, in co-operation with workers of the City of Penticton. In the past there have even been some situations where workers of the City of Penticton supervised the contract workers. In other cases a supervisor has been hired on contract to oversee the activities of the contractor. In both these situations the City of Penticton accepts a significant amount of liability. As a result of amendments to the WCB OHS Regulation, it is very important to determine whether or not these contractors should be designated as prime contractors. If they are not designated as prime contractors, the City of Penticton may be liable for violations of the WCB OHS Regulation by the contractors. Even if they are designated as prime contractors, supervision of the contract workers by a City of Penticton supervisor can make the City of Penticton liable for any violation of the WCB OHS Regulation. It is the policy of the City of Penticton that all day labour contracts will be reviewed by the Division Supervisor to determine how they will be supervised. Multiple Employer Workplaces Multiple employer workplaces are created when the workers of two or more employers are working at the same location. They do not have to both be working all of the time. If they are both at the workplace and the activities of either employer can affect the health and safety of workers of the other employer, then the workplace becomes a multiple employer workplace. This is true even if the workers on the workplace are workers of the contractor and the City of Penticton. When the City of Penticton has contractors on a multiple employer workplace, there is a requirement for coordination of activities. This coordination role can be fulfilled by the Division Supervisor, or it can be delegated to a contractor, who is designated as prime contractor in writing. Contractors must give the Division Supervisor or the prime contractor the names of the individuals who will be supervising their workers. On a construction workplace, contractors must also give the name of the Qualified Person who will be responsible for their health and safety program. Prime Contractor Designation In the past contracted work was much simpler than it is today. A project was developed and put out to bid. The successful bidder hired other contractors. These contractors were

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subcontractors to the successful bidder. In these cases the successful bidder was usually referred to as the principal or prime contractor. As a result of amendments to the WCB OHS Regulation, it is now very important that the City of Penticton makes a conscious decision whether or not to designate a contractor in writing as the prime contractor. The decision on whether or not to designate a prime contractor rests with the Contract Administrator who will maintain a corporate policy on the issue. The responsibility for coordination of activities on the workplace, and for ensuring compliance with the WCB OHS Regulation will rest with the prime contractor. Typical contract language to designate a prime contractor is in Appendix “C”. It is also very important that these contractors are made aware of all of the pre-existing workplace hazards that might put their workers at risk. They must also be given the information that they need on how to eliminate or control those hazards. The City of Penticton may decide, at any time, to appoint a prime contractor on a single employer workplace. The City of Penticton can also appoint one contractor to be the prime contractor on a multiple employer workplace. If the City of Penticton appoints a prime contractor the affected contractor(s) will be given written notice. Workplace Safety Requirements of the Prime Contractor The prime (and other) contractor(s) has the responsibility to reduce incidents within its workplace. There is also a responsibility to make sure that everybody on the workplace obeys WCB OHS Regulations. The prime contractor must direct and co-ordinate the work activities related to the health and safety of all contractors and any other workers on the workplace. The prime contractor will have a supervisor readily available at the workplace. This supervisor will have the necessary skills, qualifications and experience to co-ordinate the health and safety activities of the workers. The prime contractor will obtain from the organization written information on hazards and conditions and the methods to address the hazards and conditions and will circulate this information. The prime contractor is responsible for ensuring first aid facilities are provided and maintained on the workplace in accordance with Part 33 of the WCB OHS Regulation. The prime contractor will take all reasonable steps to ensure that the occupational health and safety activities of all Contractors and their workers comply with the WCB OHS Regulation. The prime contractor will immediately give to the Contract Administrator, the name of any contractor who does not co-operate, assist or do what the qualified co-ordinator requires regarding co-ordination of health and safety activities within the workplace. Workplace Safety Requirements of All Contractors Prior to starting any work on the workplace, the Contractor must have its own Contractor Safety Program and must make sure the safety program meets the requirements of Part 3 of the Workers’ Compensation Act and Part 3 of the WCB OHS Regulation. On non-construction workplaces, the Contractor will make sure there is a supervisor on the workplace who has the necessary skills and experience to run the Contractor's Safety Program. At the start of work, the Contractor will provide the Contract Administrator in writing, the names

17

of all supervisors. The Contract Administrator or prime contractor must be immediately informed of any changes. They must also be knowledgeable of Part 3 of the Workers Compensation regulations. The Contractor must:

▪ Ensure that a Joint Committee is formed for the workplace if required by the WCB OHS Regulation, and that the activities of the Joint Committee meet the requirements of the WCB OHS Regulation.

▪ Advise the Contractor Administrator or Prime contractor, of any incidents that occur at the workplace that must be reported to the Workers' Compensation Board.

▪ Inform all persons working on the workplace of the health and safety requirements at the workplace.

At all times the contractor will ensure that its workers and subcontractors, and all other workers coming onto the workplace comply with: ▪ The WCB OHS Regulation ▪ The contractor's safety program ▪ The Contract Administrator (or prime contractor's) safety requirements for the work activities

within the workplace. The contractor will provide occupational health and safety records and documentation to the Contract Administrator or prime contractor. The contractor will follow the directions of the Contract Administrator or the prime contractor on all matters relating to occupational health and safety. The contractor will inform the Contract Administrator or the prime contractor of any information that they require to co-ordinate each employer's work activities within the workplace. Additional Requirements for Construction Workplaces (Required by WCB OHS Regulation Part 20) On construction workplaces the prime contractor will notify the Workers' Compensation Board by a Notice of Project that it is the prime contractor. On construction workplaces, the prime contractor will, at all times, have a qualified co-ordinator readily available at the workplace. This qualified co-ordinator will have the necessary skills, qualifications and experience to co-ordinate the occupational health and safety activities of every employer. Before the work begins, the prime contractor will provide the Contract Administrator with the following information:

▪ A copy of the Notice of Project (for construction projects) ▪ Written confirmation that the prime contractor's safety program is in place ▪ The name of the qualified co-ordinator ▪ Any changes of appointment.

For construction projects, the prime contractor will post a copy of the Notice of Project in prominent locations within the workplace to ensure that all employers know that, as prime contractor, it has responsibility for co-ordinating the work activities related to occupational health and safety matters of all contractors. Prime Contractor's Health and Safety Records

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The prime contractor must maintain all occupational health and safety documentation at one location at or near the workplace and make these documents available to the Contract Administrator. A listing of the required documents is given at Appendix B. The prime contractor will ensure that its qualified co-ordinator collects records of all Joint Committee proceedings at the workplace and distributes them to other qualified persons working within the workplace and to the WCB. In the event of an incident that requires notification to the Workers' Compensation Board, the prime contractor will, at the same time, notify the Contract Administrator about the incident. If requested, the prime contractor will provide information on the progress of the investigation and co-ordinate all responses to requests for information with the City of Penticton. Workplace Safety Coordinator If a prime contractor must agree in writing, the Contract Administer will be the City of Penticton workplace representative and have duties and responsibilities that include but are not limited to the following: ▪ To ensure all contractors are informed of appointment of the prime contractor ▪ To inform the prime contractor that they must be copied in all communications ▪ To monitor the prime contractor's compliance with the safety requirements of the contract ▪ To ensure that the City of Penticton workers do not direct or supervise any contractor's

workers on the workplace ▪ To receive and/or distribute all necessary documentation ▪ To ensure that all pre-existing hazards of the workplace and procedures for addressing the

hazards are conveyed to the prime contractor

If there is no designated prime contractor on a multiple employer workplace the responsibility to coordinate the activities of the various employers lies with the Contract Administrator. The Contract Administrator will also watch for situations where the work of one contractor or a worker of the City of Penticton could cause a hazard to the workers of another contractor. It is the Contractor Administrator’s responsibility to ensure that these situations are controlled. On construction workplaces, this includes maintaining the location of first aid and evacuation marshalling points. It also includes maintaining the written procedures that will be used to ensure the safety of workers on the workplace. The Contractor Administrator will ensure that contractors coming onto the workplace bring with them their written procedures. If the contractors do not bring written procedures, the Contract Administrator must develop those procedures.

8. Training Requirements Goal No workers will be put at risk, and no liability will accrue to the organization as a result of workers of another employer performing duties on a workplace owned by the organization. Objectives As a result of this training, workers and supervisors will:

▪ Understand the organization’s policy on contractor coordination. ▪ Understand the difference between a single employer workplace and a multiple

19

employer workplace. ▪ Know what their responsibilities are, and understand the responsibilities of other people. ▪ Understand the components of the pre-job hazard assessment. ▪ Understand the requirements for coordination and supervision on day labor jobs.

Summary of Training

▪ Why workplace safety coordination is necessary ▪ The responsibilities for workplace safety coordination ▪ How to determine if workplace coordination is required ▪ The effects of the Workers’ Compensation Amendment Act on contractor coordination ▪ The definitions used in the contractor coordination program ▪ When to designate a prime contractor ▪ The differences between construction workplaces and other workplaces for contractor

coordination ▪ Typical hazards that must be addressed ▪ How to perform pre-job hazard assessment ▪ Definitions and concerns on day labour jobs ▪ How to complete forms and documentation ▪ Correct responses to typical situations

9. Program Maintenance Annual review of this program will focus on the number of situations when other employers were on the organization’s workplace, and whether any liability accrued to the organization as a result.

10. Documentation The documentation for this program includes:

▪ Contract template that includes language concerning prime contractor ▪ Safety program with names or positions of those responsible for coordination ▪ Pre-job hazard assessments ▪ Completed reviews of contractor safety programs ▪ Documentation of discussions with contractors regarding supervision

11. Appendices (following pages)

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Appendix A OVERVIEW OF OCCUPATIONAL HEALTH AND SAFETY PROGRAM CONTENT

WCB OHS Regulation 3.3 defines the contents of an Occupational Health and Safety Program. The program must include the following: ▪ Policy ▪ Inspection of Premises and Work Practices ▪ Written Instructions to Supplement the WCB OHS Regulation ▪ Management meetings ▪ Investigation of Incidents ▪ Maintenance of records and statistics ▪ Joint Committee ▪ Instruction and Supervision of Workers ▪ Occupational First Aid services and equipment ▪ Workplace Hazardous Materials Information System

Policy

The policy must define the employer's aims and clearly state the responsibilities of the employer, managers, supervisors and workers. Inspection of Premises and Work Practices Direction must be given for the provision regular inspection of the premises, equipment, work methods and work practices, including specific instruction that states the intent of inspections, who is to inspect, what is to be inspected, inspection frequency and who conducts the inspection. Written Instructions There must be appropriate written instructions to supplement the WCB’s Occupational Health and Safety Regulation and copies of the instructions must be made available for reference by all employees. Management Meetings Provision must be made for holding periodic meetings for the purpose of reviewing safety and health activities and incident trends, and to determine necessary courses of action. Investigation of Incidents There must be direction for the prompt investigation of incidents. The instructions must state what to report to the WCB, which incidents to investigate, who is to investigate, the intent of the investigation, and the content, distribution and follow-up of reports. Maintenance of Records and Statistics Instruction must be given to maintain records and statistics that include reports of inspections and incident investigations. Provision must be made for making this information available to the Joint Committee, an officer of the WCB, the union representing the workers or where there are no union, workers at the place of employment.

21

Joint Committee Provisions must be made for the establishment and maintenance of a committee. The instructions must state committee membership, function and detailed duties. Instruction and Supervision of Workers Provision must be made for instruction and supervision of workers in the safe performance of their work. Of particular importance is new worker orientation, regular safety talks, addressing specific job/task hazards at all levels and ensuring supervisors are knowledgeable of their safety and health duties and responsibilities.

Occupational First Aid Services and Equipment Written instruction must be provided that direct the occupational first aid services and equipment to be provided, requires a treatment record book to be maintained, and that states how to summon a first aid attendant and how to report injuries. Workplace Hazardous Materials Information System There must be written instructions that assign responsibility for the program, provide direction on maintaining material safety data sheets and labels, and detail the education and training to be provided.

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Appendix B RECORDS TO BE MAINTAINED AND AVAILABLE The documents required to be maintained and available by the prime contractor will include, but will not be limited to:

▪ The prime contractor's safety program ▪ All notices which the prime contractor is required to provide to the Workers'

Compensation Board by the WCB OHS Regulation ▪ Any written summary of remedial actions taken to reduce occupational safety and health

hazards within the area of responsibility ▪ All directives and inspection reports issued by the Workers' Compensation Board ▪ Reports on incidents occurring within the prime contractor's area of responsibility for

which notification to the Worker's Compensation Board is required ▪ Records of all safety meetings held between contractors and their workers ▪ Records of workplace safety and health orientation ▪ Written evidence of' inspections within the workplace ▪ Occupational first aid records ▪ Worker training records

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Appendix C CONTRACT LANGUAGE FOR HIRING MUNICIPAL CONTRACTORS

The following checklist should be used when designing contract language that outlines the responsibilities of prime contractors and other contractors on the organization’s workplaces: 1. The contractor should be required to perform the services to a standard acceptable to the

Municipality. 2. If a notice of project is required, the contractor should be required to send it to the Workers

Compensation Board. 3. The contractor should be required to ensure compliance with the WCB OHS Regulation and

Workers’ Compensation Act. 4. The contract should note that any failure to meet the safety requirements of the contract

would result in cancellation of the contract. 5. The contractor must be required to have in place a written safety program and written safe

work procedures specific to the work being performed. 6. There should be a requirement that the safety program and all written safe work procedures

are available at the workplace prior to the commencement of the work. 7. The contractor must be a registered firm with the WCB and in good standing. 8. The contract should require that the contractor provide occupational first aid services. 9. If a contractor is designated and must agree to be prime contractor, the workplace safety

requirements for the prime contractor from this program should be part of the contract. 10. If a contractor is designated prime contractor, the requirements for the designated qualified

safety co-ordinator, from this program, should be part of the contract. 11. There should be a requirement that the contractor have toolbox safety meetings at least

weekly and formal safety meetings monthly, with minutes forwarded to the Corporation.

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Appendix D REVIEW OF CONTRACTOR SAFETY PROGRAM Date: ________________________ Contractor: ___________________________________

Reviewed by: ____________________________ Job Title: _________________________

To comply with WCB OHS Regulation the following elements of a basic Contractor’s Safety Program must be present and functioning:

▪ Policy statement ▪ Inspection of premises ▪ Supplementary instructions ▪ Management meetings ▪ Investigation of incidents ▪ Records and statistics ▪ Joint Committee ▪ Instruction and supervision of workers ▪ First Aid ▪ WHMIS

Confirmation of elements

Element

Confirmed

Policy The policy clearly states the employer's aims and the responsibilities of the employer, managers, supervisors and workers.

present

Inspection of Premises Provision for Regular inspection of the premises, equipment, work methods and work practices, including specific instruction that states the intent of inspections, who is to inspect, what is to be inspected and inspection frequency

present

Written Instructions Appropriate written instructions to supplement the WCB Occupational Health and Safety Regulation. Copies of the instructions must be made available for reference by all employees.

present

Management Meetings Provision for holding periodic meetings for the purpose of reviewing health and safety activities and accident trends, and for determining necessary action.

present

Investigation of Incidents Provision for the prompt investigation of accidents including what to report to the WCB, which accidents to investigate, the intent of the investigation, and the content, distribution and follow-up of reports.

present

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Element

Confirmed

Records and Statistics Instruction is given to maintain records and statistics that include reports of inspections and incident investigations, and making this information available to the Joint Committee and workers.

present

Joint Committee Provisions is made for establishing and maintaining a committee including membership, function and detailed duties

present

Instruction of Workers Provision is made for instruction and supervision of workers in the safe performance of their work.

present

Occupational First Aid Services and Equipment Written instructions directing the services and equipment to be provided, the maintenance of a treatment record book, the procedure to follow to summon a first aid attendant and the reporting of injuries.

present

Workplace Hazardous Materials Information System Written instructions that assign responsibility for the program, provide direction on maintaining material safety data sheets and labels, and detail the education and training.

present

Notes/Follow-up:

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Appendix E CONFIRMATION OF RESPONSIBILITIES (Discussion with Contractor Supervisor/Coordinator)

Date: ________________________ Meeting Location: _________________________________

Contractor: _________________________________________________________________

Contractor Rep.: _____________________________ Job Title: ______________________

City of Penticton Rep.: ________________________ Job Title: ______________________

Acknowledges the appointment yes no Understands that in any conflict of directions, WCB OHS Regulation and/or the Act shall prevail

yes no

Understands and will direct that all supervisors/coordinators must immediately report any apparent conflict as described above

yes no

The supervisor shall immediately notify the City of Penticton of any reported conflict.

yes no

Has requested and received information to eliminate or control hazards to the health and safety of persons at the workplace

yes no

Has conducted an inspection of the workplace to verify the presence of any hazards

yes no

Will communicate hazards to any persons who may be affected and ensure that appropriate measures are taken to effectively control or eliminate the hazards

yes no

Accepts that written documentation (e.g. notes, records, inspections, meetings etc.) on all health and safety issues must be available upon request to the City of Penticton and/or to a Board officer at the workplace

yes no

Will confirm that all workers are suitably trained and competent to perform the duties for which they have been assigned

yes no

Safety orientation of all new workers will be conducted yes no Contractor’s written Safety Program has been provided yes no Meetings to exchange any safety issues, concerns, hazards or safety directives will be conducted weekly (or more often if required)

yes no

Before the commencement of work, crews will attend a daily crew safety meeting

yes no

The supervisor has assessed and will coordinate the first aid requirements yes no Transport of Injured Worker procedure is established yes no WCB Clearance Letter required prior to start of work (Good Standing) yes no Notes/Follow-up: Contractor Rep. __ City of Penticton Rep: _____ Signature Signature

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SPECIFICATIONS

Pac P a c i f i c I n t e r i o r R o o f C o n s u l t i n g & I n s p e c t i o n s L t d . Page 1

BY

PACIFIC INTERIOR ROOF CONSULTING & INSPECTION LTD.

JOB # 2017-113

CITY OF PENTICTON Penticton Trade and Convention

Centre Section Q, M, T and X273 Power Street, Penticton, BC

2017 SKYLIGHT REPLACEMENT SPECIFICATION

28

TABLE OF CONTENTS

Pac P a c i f i c I n t e r i o r R o o f C o n s u l t i n g & I n s p e c t i o n L t d . Page 2

COVER PAGE PAGE 1

TABLE OF CONTENTS PAGE 2

GENERAL CONDITIONS PAGE 3-6

SPECIFIC CONDITIONS AND PROJECT PROCEDURES PAGE 7-9

DEMOLITION PAGE 10-11

ROUGH CARPENTRY PAGE 12-13

SHEET METAL FLASHING, TRIM & SEALANT PAGE 14-16

SITE/ROOF PLANS & DETAILS PAGE 17

29

GENERAL CONDITIONS


1. NOTIFICATION

.1 Contractors shall notify the Consultant and Inspector at least 72 hours prior to the commencement of the work and he is responsible for re-notification after a work delay. Failure to give such prescribed notices will render the Contractor liable for removal or uncovering of work at the Contractors expense to permit proper inspection procedures.

.2 If for any reason extra Inspections are required which are the fault of the Roofing Contractor (e.g. water ingress, poor site clean-up, materials improperly secured on the roof, re-inspections of a final Inspection due to numerous deficiencies) the cost of the Inspection is to be paid by the Roofing Contractor at a cost of $750.00 + GST per Inspection.

2. PERMITS AND REGULATIONS

.1 Contractor shall obtain all necessary permits, pay fees and comply with all relevant Federal, Provincial and Municipal codes, by-laws or ordinances relative to this contract, including all safety requirements under the Workers’ Compensation Act.

3. EXISTING FEATURES

.1 The location of existing features, both above and below ground, has been determined from available records but is not guaranteed. The location of all such features shall be investigated and verified in the field by the Contractor.

4. PROTECTION OF PROPERTY

.1 Contractor shall provide protection to the property and the surrounding properties from damage resulting from his/her work. Any damages caused by the Contractor shall be made good by him/her at no cost to the Owner.

5. SITE HOUSEKEEPING AND DISPOSAL

.1 Contractor shall maintain the site in as clean condition as possible, to the satisfaction of the Owner or Consultant. Failure to do so will result in cleanup costs to be deducted from the amount owing the Contractor.

.2 At the end of each day, the ground perimeters shall be cleaned up and any loose debris on the roof shall be removed or properly secured to prevent blow off.

30

GENERAL CONDITIONS


5. SITE HOUSEKEEPING AND DISPOSAL (continued)

.3 All traffic areas used by roof crews within the building must be protected during reroofing phase. Any damages caused or cleanup required as a result of roofing activities will be remedied at the contractor’s expense.

6. WORK SCHEDULE

.1 Contractor shall provide approximate starting and completion dates. When the work commences, the operation must be continuous, barring inclement weather, until completion.

.2 A site scheduled start up meeting will be called owner prior to commencement of work.

.3 No impact to the mechanic’s garage operations during construction. Access to the building must be maintained at all times.

7. CHANGE ORDERS

.1 Any changes required during application must be approved by the Consultant prior to the work being done.

8. UTILITIES & FACILITIES

.1 Owners shall make temporary provisions for domestic power and water. Roofing Contractor to provide temporary washroom facilities on site.

9. ENVIRONMENTAL CONDITIONS

.1 Provide adequate weather protection at all times to property, materials, and uncompleted work. Damage due to failure in providing such protection will result in replacement or repair as directed by the Consultant, at the cost of the Contractor.

10. SUBCONTRACTING OF WORK

.1 The Contractor will be held responsible for the work and coordination of the and to see they properly execute the provisions of the Contract in a timely fashion so as to prevent delay of completion.

11. ACCESS TO WORK

.1 Access to work will be as directed by the Owner/Consultant and included in the specification instructions or as indicated at any pre-tender meetings.

31

GENERAL CONDITIONS


12. WORK SITE SAFETY PLAN AS MANDATED BY W.C.B.

.1 Glazing Contractor to provide to the Owner & Consultant a Work Site Safety Plan that includes but is not limited to a fall protection plan.

13. SEQUENCE OF WORK

.1 The requirement is that work proceeds from the most upper section down. Debris from glass demolition may only be safely contained and deposited on lower roofs destined for replacement. Roof Membrane protection must be provided.

.2 All sections must be made water tight before proceeding on the next roof area. The Contractor may only remove as much of the existing roof system as can be replaced and made water tight within the same day and under favorable weather conditions as they exist.

14. TIME OF WORK

.1 The Contractor must attend to his/her work during normal daytime working periods with no restrictions on the general continuity of his/her work.

15. ASSURANCE

.1 Perform Work in accordance with Contracts Documents and Manufacturer's written instructions.

.2 Make no deviation from or approved drawings without prior written approval by Consultant and, if applicable, Manufacturer.

.3 Contractor to arrange for a Technical of Manufacturer to review installed glass wherever a Standard or Warranty requirement has been required.

.4 Upon completion of new certification that all work has been done in strict accordance with Contract Documents and to Manufacturer's printed installation instruction.

16. QUALITY ASSURANCE OBSERVATION

.1 Pacific Interior Roof Consulting & Inspection Ltd., hereafter known as "Observer", is an independent Quality Assurance Observation Agency appointed Owner to observe performance of roof work.

.2 Provide to Observer the date when each phase of work will begin, and notify the Observer at least seventy-two (72) hours prior to commencement of Work for each phase.

32

GENERAL CONDITIONS


16. QUALITY ASSURANCE OBSERVATION (continued)

.3 Arrange Final Observation and examination of installed glass with Observer.

.4 Cooperate with Observer and afford all facilities to permit full Quality Assurance Observations during performance of Work. Act immediately on instructions given by Observer.

.5 When work fails to meet contract requirements, pay for any additional testing and observations by Observer or third party testing agency for correction of Work, without additional cost to Owner.

33

SPECIFIC CONDITIONS AND PROJECT PROCEDURES


1.0 GENERAL

.1 Tender for Penticton Trade and Convention Centre, Sections T, X, M

1.1 CODES AND STANDARDS

.1 Contractor and Subcontractor to conform to the most recent issue of all relevant codes, standards, ordinances and bylaws as amended and revised on date of Closing.

1.2 SAFETY REQUIREMENTS

.1 Observe, regulate and enforce all construction safety measures required by the National Building Codes of Canada, Worker’s Compensation Board of British Colombia and Canada Labour (Safety) Code as well as all applicable Federal, Provincial and Municipal statutes or bylaws.

.2 In the event of conflict between any of the above authority provisions, the most demanding provision will apply.

1.3 WARRANTY

.1 Provide a Five (5) Year Company Warranty with re-inspections of the units performed at the end of 2-year and prior to the end of the 5-year company warranty. Written report with photographic documentation must be provided for each re-inspection and e-mailed to the owner within 10 business days of the anniversary dates of installation completion. Any and all costs attached to this guarantee shall be included in the Contract Price.

.2 The Manufacturer shall supply the owner with a non-prorated 10-year written Warranty.

.3 Perform all Work as required by BC Building Code 2016.

.4 Provide the Owner with one set of any required Material Safety Data Sheets (MSD) prior to commencement of work, for review and posting on job site.

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1.4 QUALITY CONTROL

.1 Application Inspections provided by an independent inspection company that being Pacific Interior Roof Consulting & Inspection Ltd. Costs of the inspections to be paid by the owner.

.2 The Owner reserves the right to inspect the work site, materials and application procedure at any time.

1.5 CONTRACTORS QUALIFICATIONS:

.1 The Contractor shall be officially recognized as an approved Contractor by the glass manufacturer.

.2 Glazing work shall be performed only by qualified “B.C. Licensed” tradesmen, employed by a company operating all adequate and necessary equipment to execute such work.

.3 The glazing crew shall consist of a minimum of one journeymen qualified to install the products specified. A minimum of 3 apprentices for every journeyman is also allowed.

.4 The site superintendent is to have a copy of these specifications on site.

1.6 CHANGES TO THE WORK

.1 The Owner may, without invalidating the Tender, make changes by, adding to, deducting from, or altering the Work with the Contract Price being adjusted accordingly. The value or pricing procedures of any changes shall be agreed upon prior to the affected Works continuation. All such changes to Work will be executed under the terms and conditions of original Tender and Contract.

1.7 ALTERNATE OR EQUIVALENT MATERIALS, SYSTEMS AND PROCEDURES

.1 Materials, systems or procedures other than those which are specified in these Specification Documents will only be considered for approval if received Ten (10) days prior to the Start Date.

.2 The Consultant may approve a material, system or procedure as an “equal” or an “alternate” and will issue a Change Order.

.3 If an “equal” status has been approved this then implies that the material, system or procedure may be used in place of the originally specified item.

35



1.7 ALTERNATE OR EQUIVALENT MATERIALS, SYSTEMS AND PROCEDURES (continued)

.4 If an “alternate” status has been approved, this then implies that a Separate Price must be included for materials, systems or procedures used in place of the original specified item.

.5 Approval of “equal” or “alternate” status implies that the Manufacturer, Supplier and/or Contractor must make the appropriate adjustments necessary to be totally compatible and consistent with all other sections of the Contract.

.6 The Consultant reserves the right to reject any and all applications for “equal” or “alternate” status should he/she deem them unsuitable. This decision shall be final and binding.

1.8 GENERAL SCOPE OF WORK

.1 SKYLIGHT REPLACEMENT PENTICTON TRADE & CONVENTION CENTRE SECTIONs T, X and M

.1 Removal of existing metal flashings.

.2 Check integrity of existing steel structure and support members.

.3 Remove non-conforming existing skylight glazing (non-safety) from structure.

.4 Replace with sealed unit glazing that meets B.C. Building Code 2016.

.5 Replace existing thermal break and exterior gaskets to rafter / purlin pressure plate system.

.6 Reseal entire skylight enclosure on exterior.

.7 EXTERIOR SKYLIGHT SEALED UNIT GLAZING: 6mm solar cool reflective bronze tempered safety (outboard) 6mm lowE laminated .030 safety (inboard) argon gas filled 128 @ 30" x 84" 8 @ 30" x 84" x 60" (raked shapes)

.8 Install new 26-gauge pre-finished Steel Metal Flashings.

.9 Provided detailed shop drawings of all skylight components.

36

DEMOLITION


PART 1 GENERAL

1.1 RELATED WORK

.1 The following items of work related to work of this section are specified in the other sections as noted:

Rough Carpentry - Modified Bituminous Roofing - Metal Flashing, Trim and Sealant --

1.2 WORK INCLUDED

.1 This Contractor shall furnish all labour, materials and equipment necessary to remove all glass materials, flashing, etc. as necessary to comply with the specifications and details, as required to complete the Work.

1.3 SEQUENCE OF OPERATIONS

.1 Demolition of glazing system requires removal of glass materials starting at the upper most sections and working toward the lowest roof if applicable. Only remove as much of the existing glass as can be replaced in the same working day with the new glazing system. Leave the site in a safe and tidy condition at the end of each working day.

1.4 PROTECTION

.1 Provide protection to landscaping, building, roof membranes and occupants.

.2 Keep grounds clean from debris and during transport ensure debris is confined. Protect all glazing accessories removed for reinstallation. Failure to do so will result in the Contractor replacing these damaged items with new product at no cost to the Owner.

.3 No removal or installation work shall be performed during rainy or inclement weather.

.4 Arrange demolition work so that interference with the use of the building by the Owner is minimized.

.5 Maintain safe access to and from occupied buildings.

.6 Protect from damage all glazing accessories removed during demolition, which will be reinstalled during application of the new glass system.

37

DEMOLITION


1.5 DEBRIS

.1 Arrange for a government approved disposal site and dispose of demolished materials away from the work site. All products of demolition are the property of the Contractor except as otherwise noted.

PART 2 EXECUTION

SECTIONS T, X and M

.1 Removal of existing metal flashings.

.2 Check integrity of existing steel structure and support members.

.3 Remove non-conforming existing skylight glazing (non-safety) from structure.

.4 Replace with sealed unit glazing that meets B.C. Building Code 2016.

.5 Replace existing thermal break and exterior gaskets to rafter / purlin pressure plate system.

.6 Reseal entire skylight enclosure on exterior.

.7 EXTERIOR SKYLIGHT SEALED UNIT GLAZING: 6mm solar cool reflective bronze tempered safety (outboard) 6mm lowE laminated .030 safety (inboard) argon gas filled 128 @ 30" x 84" 8 @ 30" x 84" x 60" (raked shapes)

.8 Install new 26-gauge pre-finished Steel Metal Flashings.

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ROUGH CARPENTRY


PART 1 GENERAL

1.1 RELATED WORK

.1 The following items of work related to work of this section are specified in other sections as noted:

• Demolition• Sheet Metal Flashing, Trim and Sealant

1.2 WORK INCLUDED

.1 Work of this section includes supply and installation of rough carpentry as specified and as shown on the drawings and plans.

1.3 REFERENCE STANDARDS

.1 British Columbia Building Code. (latest edition)

.2 Canadian Standards Association (CSA)

CSA A101 – M1983 Thermal Insulation, Mineral Fiber, for Buildings

CSA 0141 – 1978 Softwood Lumber

CSA 0151 – M1978 Canadian Softwood Plywood

CSA B111 – 1974 Wire Nails, Spikes and Staples

CSA G164 – M1981 Hot Dipped Galvanizing of Irregularly Shaped Articles

1.3 SOURCE QUALITY CONTROL

.1 Identification of lumber and plywood components shall be by a recognized visible grade Stamp of an agency certified by Canadian Lumber Standards Association Accreditation Board.

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ROUGH CARPENTRY


PART 2 PRODUCTS

2.1 DIMENSIONAL LUMBER

.1 Conforming to requirements of CSA Standard 0141 – 1978, Spruce, Fir, or Pine species, construction grade or better.

2.2 BATT INSULATION

.1 Batt Insulation shall be R12, friction fit, pre-formed type, fibrous glass complying with CSA A101 – M 1983

2.3 PLYWOOD

.1 Conforming to requirements of CSA 0151 – 1978, exterior type, minimum 13 mm (1/2”) nominal thickness unless otherwise stated.

2.4 METAL FASTENERS

.1 Fasteners shall be in accordance with the requirements of the latest edition of British Columbia Building Code and shall conform to CSA Standard B111 – 1974, galvanized in accordance with CSA G164 – M1981.

.2 Specialty fasteners such as toggle bolts, drive pins, expansion shields, screws and plugs, etc., shall be selected for use as recommended by the fastener manufacturer.

PART 3 EXECUTION 3.1 GENERAL

.1 Comply with requirements of the latest edition of the British Columbia Building Code, Wood Frame Construction, except where otherwise specified.

.2 Construct wooden elements from continuous members of longest practical lengths, uniformly spaced, true to line and elevations as specified and as shown on drawings.

.3 All wooden elements such as wooden curbs, support equipment, window blocking etc. Shall be adequately fastened to the substrate to ensure all Glazing materials covering them are properly supported.

3.2 INSTALLATION

.1 Supply and install wood framing as required.

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SHEET METAL FLASHING, TRIM & SEALANTS


PART 1 GENERAL

1.1 RELATED WORK SPECIFIED IN OTHER SECTIONS

.1 The following items of work related to work of this section are specified in other sections as noted:

• Demolition• Rough Carpentry

1.2 WORK INCLUDED

.1 Work of this section includes supply and installation of sheet metal flashings, trim and caulking as specified and as shown on Drawings.

1.3 REFERENCE STANDARDS

.1 Most recent publications listed below form part of this Specification to the extent specified in this section:

.1 British Columbia Building Code 2016.

.2 American Society for Testing and Materials (ASTM)

A525M-86 Steel Sheet, Zinc Coated (Galvanized) by the Hot Dip Process, General Requirements (Metric)

A526M-85 Steel Sheet, Zinc Coated (Galvanized) by the Hot Dip Process, Commercial Quality.

A446M-80 Steel Sheet, Zinc Coated (Galvanized) by the Hot Dip Process, Structural (Physical) Quality.

.3 Canadian Standards Association (CSA)

CSA Bill – 1974 Wire Nails Spikes and Staples.

CSA B164 – M1981 Hot Dipped Galvanizing of Irregularly Shaped Articles.

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PART 2 PRODUCTS

2.1 PRE-FINISHED STEEL SHEET

.1 Pre-finished sheet metal flashing and trim shall be fabricated from sheet steel conforming to ASTM A446M-80, structural quality, based steel nominal thickness of 0.46 mm (26 gauge) minimum and a zinc coating designation of z275 complying with ASTM A525M-86. Baked on enamel finish shall be 5000 series coating selected from Manufacturer’s standard colors.

2.3 FASTENERS

.1 Fasteners shall be in accordance with the requirements of the B.C. Building Code and shall comply with CSA B111-1974, galvanized to CSA G164-M1981.

2.4 FABRICATION

.1 In accordance with the details of this specification.

.2 Maximum flashing lengths to be 3000 mm (10’) formed on a bending brake to ensure accurate dimensions and bend angles free from distortion and waves.

.3 Hem exposed sheet metal flashing edges, do not leave raw cut edges.

.4 Fabricate sheet metal accessories with continuous deck flanges a minimum 100 mm (4”) wide with no open corners.

.5 All metal to be joined by “S” locks or standing seams; no lap joints will be permitted.

.6 Remove flux residue from any soldered joints required during fabrication.

.7 Protect pre-finished components from damage to their paint coating during fabrication, delivery to job site and installation.

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PART 3 EXECUTION

3.1 INSTALLATION

.1 Install sheet metal flashing and trim in accordance with this specification.

.2 Install sheet metal flashings level and true to line, free from distortion or oil canning.

.3 Where surface slopes, install metal flashings in a uniform slope parallel to roof slope.

.4 Install sheet metal flashings so one end of each flashing section is free to move. Do not caulk flashing end joints.

.5 Fasten flashing with approved fasteners. Ensure fasteners are installed a minimum of 200 mm (8”) where ever possible. Conceal fasten sheet metal flashings unless otherwise approved.

.6 Where indicated, caulk joints between upper termination of sheet metal wall flashings. Apply sealant in accordance with manufacturer’s application instructions.

.7 Clean and prime surfaces to receive sealant as required by sealant manufacturer. Install joint filler rod, if required, to achieve correct joint depth. Apply joint sealant using caulking gun with appropriately sized nozzle using sufficient pressure to apply a continuous bead of sealant to completely fill joint without breaks or voids.

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BID SHEET REQUEST FOR QUOTATION: 2017-RFQ-22 PTCC SKYLIGHT REPLACEMENT CLOSING DATE: 2:00:00 PM, Thursday, November 23, 2017 The undersigned Bidder has carefully examined the Scope of Work, the site, Conditions and Specifications for the Work requested and will provide the services required. I/We hereby acknowledge any addenda issued which becomes part of the work and are included in this RFQ:

ADDENDUM #(s)

This quotation is valid for: days. Prior to commencement of the work, the Contractor will be required to provide: City of Penticton or inter-municipal business licence; Comprehensive General Liability insurance of not less than $5,000,000 with the City of

Penticton as an additional named insured and cross liability coverage; and WCB Clearance letter.

Description of Services Price (taxes extra)

Labour, material and equipment to replace Section M $

Labour, material and equipment to replace Section Q $

Labour, material and equipment to replace Section T $

Labour, material and equipment to replace Section X $

TOTAL $ NOTE: Please included estimated completion date:

FIRM NAME

ADDRESS

POSTAL CODE

PHONE NO. E-MAIL

FAX NO. DATE

45

SIGNATURE OF BIDDER**

PRINT NAME

** must be an official signatory of the company

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STATEMEN A -PROPONENT’S EXPERIENCE IN SIMILAR WORK

1. PROPONENT’S EXPERIENCE

Year Description of Contract Owner’s Name & Telephone Number Value

($ Canadian)

NOTE: Details can be provided on separate sheets attached to this page.

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2. SUBCONTRACTOR’S EXPERIENCE

Name of Subcontractor: ______________________________


($ Canadian)



($ Canadian)

NOTE: Details can be provided on separate sheets attached to this page.

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STATEMENT B - PROPONENT’S SENIOR SUPERVISORY STAFF

3. PROPONENT’S SENIOR SUPERVISORY STAFF EXPERIENCE

Name Appointment Qualifications and Experience

Project Manager

Project Superintendent

Safety Supervisor

NOTE: Qualifications and experience (resumes) should be provided in detail on separate sheets attached to this page. Back-up capability and personnel should be indicated of each category of staffing.

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4. SUBCONTRACTOR’S SENIOR SUPERVISORY STAFF EXPERIENCE










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STATEMENT G - SCHEDULE OF ALTERNATIVES

5. SCHEDULE OF ALTERNATIVES

Base the Tender on products identified in the Contract Documents. Where the Proponent wishes to advance an alternative that could either save costs or increase the value of the project, these proposed alternatives should be listed in this form. Further consideration of alternatives during the Work will not be undertaken other than as allowed in the Contract.

Alternative Description (Savings) or Additional Costs

NOTE: Additional information can be provided on separate sheets attached to this page.

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